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Forest Lakes MSTU Agenda 03/01/2016 FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112 MARCH 1,2016 MEETING LOCATION: 1058 FOREST LAKES DRIVE, NAPLES, FL 34112 AGENDA I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES —FEBRUARY 2, 2016 V. PROJECT MANAGERS REPORT: 1. BUDGET REPORT 2. LANDSCAPE MAINTENANCE REPORT 3. LAKE 14 FOUNTAIN PUMP REPLACEMENT STATUS 4. OLEANDER REPLACEMENT STATUS 5. STATUS OF SWALE MODELING 6. DRAFT INFORMATION LETTER ABOUT MSTU FUNCTIONS VI. NEW BUSINESS VII. OLD BUSINESS 1. CODE ENFORCEMENT CASE STATUS VIII. COMMITTEE MEMBER COMMENTS IX. PUBLIC COMMENTS X. ADJOURNMENT NEXT MEETING: APRIL 5, 2016 - 10:00 AM FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES, FL 34112 FOREST ROADWAY AND DRAINAGE M.S.T.U. LAKES ADVISORY COMMITTEE 3299 East Tamiami Trail Suite 103 NAPLES, FL 34112 Minutes February 2, 2016 I. Call to Order Chairman Fogg called the meeting to order at 10:02 A.M. A quorum was established II. Attendance Members: George Fogg, Chairman; Richard Barry; John Goody; Barbara Bell; Marianne Fanning. County: Michelle Arnold, Director; Harry Sells; Project Manager Other: Doug Burnham, Quail Run Golf Club; Wendy Warren, JuriSolutions III. Approval of Agenda Chairman Fogg moved to approve the Agenda as presented. Second by Ms. Fanning. Carried unanimously 5- 0. IV. Approval of Minutes—January 5, and 2016 Mr. Barry moved to approve the minutes of the January 3, 2016 Forest Lakes Advisory Committee meeting subject to the following changes: Page 2, V. Project Managers Report- Status of Swale Modeling, from "...swale maintenance and recontouring the swale north of Lake east of hole 17) ... to "...swale maintenance and recontouring the swale north of Lake 15 east of hole 17)." Page 4, VII. Old Business—Consulting Services for Landscape Architecture, from"... meeting attendance by the Architect will be on an "as requested"basis) ... to meeting attendance by the Landscape Architect will be on an "as requested" basis.)." Page 4, VIII. Committee Member Comments from ... the removal of the Fichus Hedge) ... to "...the removal of the Ficus Hedge)." Second by Chairman Fogg. Carried unanimously 5- 0. V. Project Managers Report 1. Budget Report Ms. Arnold presented the "Forest Lakes MSTU Fund 159, February 2, 2016" for information purposes and provided an overview of the budget noting: • Property taxes collected to date total $153,007. with a balance of$30,392. remaining. 1 • Of the $133,900. FY16 Operating Expense budget, $71,937. is committed and $30,091. in invoices have been paid leaving $31,871. available for expenditures excluding reserves. • Reserve balance totals $226,100. Ms. Arnold noted the outstanding property tax balance should be collected in March. Mr. Burnham inquired regarding reimbursement to the Quail Run Golf Club for repair of a lighting short circuit on the front entrance island. Ms.Arnold advised the MSTU has a process for authorizing expenditures and does not reimburse third parties for repair expenses which do not adhere to the procedure. 2. Landscape Maintenance Report Ms. Arnold presented the Forest Lakes Monthly Maintenance Report dated January 26, 2016 from Scott Windham, Landscape Architect, Windham Studio, Inc., highlighting: • Directory Sign Area—Recommend replacing the Oleander with Ixora'Trinidad' or Petra Croton to match circle median. The Committee discussed Mr. Windham's recommendation and agreed to remove and replace the Oleander with Petra Croton. • Entry West Right of Way—Recommend replacement of the Ficus hedge with Clusia as a future project. Ms. Arnold noted the hedge is on private property and the MSTU does not have the authority to plant in that area. • Remainder of items detailed on the report will be addressed with the landscape maintenance contractor. Chairman Fogg motioned to replace the Oleander in the directory sign area with Petra Crotons to match the circle median at a cost not-to-exceed$500.00. Second by Ms. Fanning. Carried unanimously 5- 0. 3. Lake 14 Fountain Pump Replacement Proposal Mr. Sells reported the quote from Horvath Lake Fountains, Inc. to install two new fountains on Lake 14 at a cost of$6,750 ($3,375 each) expired. He will request email confirmation from the company that the original quote is still valid. Purchase orders will be issued for project installation and warranty coverage. The vendor will mobilize installation upon issuance of the purchase orders. The Committee discussed the terms of the maintenance contract noting labor to change light bulbs is included; however the lamps will have to be purchased at an added cost. VI. New Business Mr. Burnham requested the MSTU assume responsibility for lake maintenance. The expense to the Quail Run Golf Club for weed control and rock cleaning is approximately $6,000. annually and the ongoing maintenance benefits the beautification of the community. An easement could be granted to the MSTU to perform the work. Chairman Fogg noted the MSTU has easements for their areas of responsibility and the lakes are not included. Ms. Arnold advised the County can only maintain and improve areas within the MSTU or via an easement agreement. She noted the MSTU was originally created to make drainage improvements and 2 maintenance was intended to be resumed by the golf course. The ordinance governing the MSTU has been amended through the years to add maintenance responsibilities but it is understood that the maintenance will be for items installed/constructed by the MSTU and where easements have been obtained. She cautioned the committee that adding items will include added costs. Ms. Bell opposed accepting the responsibility of maintaining the lakes pending clarification of costs affiliated with the proposal. Chairman Fogg moved the M.S.T.U. accept the responsibility of maintaining the lakes after obtaining easements from the Quail Run Golf Course for access to the Lakes for improvements and maintenance to be negotiated with Quail Run Golf course management. Costs associated with preparation of any easement documents, surveys, maps, etc. to be borne by the M.S.T.U. Second by Mr. Barry. Motion carried 4 "yes"1 "no." Ms. Bell opposed. VII. Old Business 1. Code Enforcement Ms. Arnold reported she sent an email update to the Committee regarding replacement of the shopping center Ficus hedge noting the investigator from Collier County code compliance visited the site and was responsive to hedge replacement. She will inform the Committee on the time frame for the work on receipt of notification from the County. Ms. Arnold reported a second investigator visited the community to review the request for removal of the Brazilian Pepper on the cart path at the stop sign abutting golf course holes twelve and thirteen to improve visibility. The investigator advised plantings could be cut back but not removed. She requested the investigator contact Mr. Burnham to coordinate a plan of action. Mr. Burnham stated he had not been contacted by the code compliance investigator; Ms. Arnold will call the investigator and provide him with Mr. Burnham's contact information. The Committee discussed the cart path plant issue and reiterated their goal to have the plants removed stating the planting was not installed as part of a required plan but grew there voluntarily. Ms.Arnold will see if original development plans are on file to document the plants are not original to the location and report her findings to the Committee. VIII. Committee Member Comments Street Light Bulb Replacement The Committee noted residents reported lights are not working. Ms.Arnold advised she is securing quotes from electrical contractors for ballast and light replacement as part of the maintenance plan for FY16. Mr. Sells recommended a resident or committee member determine the pole numbers of the nonfunctioning lights and report the information to Staff. Lee Dixon, Turtle Lakes Golf Colony Condominium Association, volunteered to provide a list with pole numbers of nonfunctioning street lights to Staff. MSTU Contact Information Community Notification The Committee discussed methods of communicating MSTU contact information to residents. 3 Mr. Barry motioned a document providing M.S.T.U. information on what the MSTU responsibilities are and the committee's contact numbers are provided to the Homeowner Associations management for distribution to their residents and Single Family Home notification will be delivered to owners by members of the Board. Second by Ms. Bell. Carried unanimously 5- 0. IX. Public Comment Megan Young of Fig Lane inquired regarding water management control and drainage of the Gordon River extension canal abutting Fig Lane. The committee noted South Florida Water Management District and the Collier County storm water department have jurisdiction over the flow of water through the canal, not the M.S.T.U. Ms.Arnold advised the canal is outside of the MSTU district boundaries and therefore is outside of the MSTUs jurisdiction. Megan Young reported tree trimming and staking is not properly done causing"stress"to the trees. She requested clarification on the landscape contractor responsible for the service. Staff will tour the community to identify landscaping needs for large trees. Joseph Benner, Fairways at Emerald Greens, reported the landscape contractor did not remove debris on completion of work. Next Meeting March 1, 2016 10:00 A.M. Forest Lakes Condo Association Clubhouse 1058 Forest Lakes Drive, Naples FL, 34110 There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:58 A.M. FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE George Fogg, Chairman The Minutes were approved by the Committee on 2016 , as presented , or as amended 4 FOREST LAKES MSTU FUND 159 March 1,2016 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (182,400.00) $ - $ (157,595.75) $ (24,804.25) OVERNIGHT INTERST $ (35.84) 2 DEL AD VALOREM $ - $ - $ - $ - 3 FIFTH THIRD 0/N INTEREST $ - $ - $ - 4 INVESTMENT INTEREST $ (1,000.00) $ - $ (1,020.12) $ 20.12 5 INTEREST TAX COLLECTOR $ - $ - $ (5.18) $ 5.18 6 REVENUE STRUCTURE $ (183,400.00) $ - $ (158,656.89) $ (24,743.11) 7 TRANSFERS FROM PROP APP $ - $ - $ - $ - 8 TRANSFERS FROM TAX COLL $ - $ - $ - $ - 9 CARRY FORWARD GEN $ (341,200.00) $ - $ - $ (341,200.00) 10 NEG 5%EST REV $ 9,200.00 $ - $ - $ 9,200.00 11 TRANSFERS&CONTRIB $ (332,000.00) $ - $ - $ (332,000.00) 12 TOTAL REVENUE $ (515,400.00) $ - $ (158,656.89) $ (356,743.11) Agnoli,Barber&Brundage Stormwater Engineering Service 4500164074 c. 4,112,00 $ 5,888.00 Agnoli,Barber&Brundage Stormwater Engineering Service 4500163806 $ 1,612.00 $ 958.00 Windham Studuio,Inc. Landscape Architect 4500163805 $ 4,550.00 13 ENGINEERING FEES $ 5,000.00 $ 10,274.00 $ 6,846.00 $ (12,120.00) 14 ENGINEERING FEES OTHER $ - $ • $ - $ - 15 INDIRECT COST REIMBURS Direct Pay $ 6,800.00 $ 6,800.00 $ - $ - Ground Zero Landscape Incidentals 4500163080 $ 1,450.00 $ 496.10 Ground Zero Storm Cleanup 4500165691 $ - $ 288.00 16 LANDSCAPE INCIDENTALS $ 4,000.00 $ 1,450.00 $ 784.10 $ 1,765.90 Ground Zero Base Level Maintenance 4500163080 $ 7,007.00 $ 7,493.00 Municipal Sign Stop Sign Replacement TBD $ 244.59 Hannula Landscaping Swale Maintenance 4500163409 $ 26,915.04 $ 13,457.52 17 OTHER CONTRACTUAL $ 89,800.00 $ 34,166.63 $ 20,950.52 $ 34,682.85 18 OTHER CONTRACTUAL $ 1,000.00 $ - $ - $ 1,000.00 19 ELECTRICITY FP&L Electricity 4700002751 $ 14,400.00 $ 8,472.13 $ 4,607.87 $ 1,320.00 20 WATER AND SEWER City of Naples Reclaimed Water 4700002775 $ 1,300.00 $ 1,510.76 $ 489.24 $ (700.00) RENT EQUIPMENT JM Todd Copier/Printer Lease(shared) 4500163346 $ 300.00 $ 133.06 $ 133.06 $ 33.88 ". 22 INSURANCE GENERAL Collier County Insurance Direct Pay $ 600.00 $ 450.00 $ 150.00 $ - 23 SPRINKLER SYSTEM MAIN Irrigation Parts $ 500.00 $ - $ - $ 500.00 24 MULCH Forestry Resources Mulch 4500163398 $ 600.00 $ 107.75 $ 452.25 $ 40.00 25 LIGHTING MAINTENANCE Harts Electrical Light Troubleshoot&repair 4500166183 $ 5,000.00 $ 2,755.00 $ - $ 2,245.00 26 OTHER MISCELLANEOUS Juristaff,Inc. Transcriptionist 4500162805 $ 3,200.00 $ 2,071.30 $ 928.70 $ 200.00 27 OFFICE SUPPLIES Staples Advantage Office Supplies 4500162385 $ 300.00 $ 163.30 $ 36.70 $ 100.00 28 COPYING CHARGES JM Todd Monthly CPC (shared) 4500163436 $ 300.00 $ 193.74 $ 106.26 $ (0.00) Siteone Landscape Fertilizer 4500163365 $ 306.84 $ 266.91 Diamond Fertilizer Fertilizer 4500163366 $ 231.90 $ - 29 FERT HERB CHEM $ 600.00 $ 538.74 $ 266.91 $ (205.65) 30 MINOR OPERATING EQUIP SHI International Microsolf Desktop Pro 4500163738 $ - - $ 189.62 $ (189.62) 31 OTHER OPERATING SUPPLIES Municipal Sign Stop Sign Replacement Visa $ 200.00 ,4 - $ 211.92 $ (11.92) 32 OPERATING EXPENSE $ 133,900.00 $ 69,086.41 $ 36,153.15 $ 28,660.44 33 TRANS TO 111 UNINCOR $ 48,400.00 $ - $ - $ 48,400.00 34 TRANS TO 259 FOREST LAKES DEBT $ 100,000.00 $ - $ - $ 100,000.00 35 TRANSFERS $ 148,400.00 $ - $ - $ 148,400.00 36 Budget Trans from Appraiser $ 3,200.00 $ - $ 753.24 $ 2,446.76 37 Budget Trans from Tax Collector $ 3,800.00 $ - $ 3,748.91 $ 51.09 38 TRANSFERS CONST $ 7,000.00 $ - $ 4,502.15 $ 2,497.85 39 RESERVE FOR CAPITAL OUTLAY $ 1,400.00 $ - $ - $ 1,400.00 40 RESERVES FOR FUTURE CONST $ 224,700.00 $ - $ - $ 224,700.00 41 RESERVES $ 226,100.00 $ - $ - $ 226,100.00 42 TOTAL BUDGET $ 515,400.00 $ 69,086.41 $ 40,655.30 $ 405,658.29 Total Available Balance $ 405,658.29 Plus Commited And Not Spent $ 69,086.41 Estimated Cash $ 474,744.70 Estimated Cash Less Uncollected Ad Valorem Taxes $ 449,940.45 145,888,273 FY 11 Final Taxable Value 132,933,552 FY 12 Final Taxable Value 129,715,669 FY 13 Oct Taxable Value 129,977,881 FY 14 Oct Taxable Value 140,171,072 FY 15 Oct Taxable Value 152,741,666 FY 16 July Taxable Value 8.97% Adj.15 to 16 Property Tax Limitation Impact FY 16 Gross Taxable Value 152,741,666 FY 16 FY 15 Debt Service Operations Total Minus:New Const.Annex. 248,866 Millage 1.1940 1.1022 2.7532 0.5228 3.2760 Plus:Amendment#1 TV Component 0 401,700 76,300 478,000 Adj.Taxable Value 152,492,800 Extension 182,374 154,497 2.8060 '.1.1$40 4.0000 FY 15 Levy 154,497 .. 428,600 1820 011,000 Rolled Back Rate(less Amend.One) 1.0131 Variance 106,100 133,000 91%of Rolled Back Rate 0.9220 91%of 1.2468 1.0865 ,r ,-,a MAINTENANCE REPORT To: Forest Lakes MSTU Committee cc: Michelle Arnold, Collier County Public Transit & Neighborhood Enhancement Division From: Scott Windham Date: February 25, 2016 RE: Forest Lakes — Monthly Maintenance Report The following is a brief maintenance status report for the Forest Lakes Common Areas: DIRECTORY SIGN AREA: • If the Oleander is to remain behind the directory sign, we recommend trimming it down to 30-36" ht. However, for the future, we recommend removing and replacing the Oleander with either 7 gallon Ixora `Trinidad', sourced from Boynton Botanicals or Petra Croton to match circle median. mot„ _4 ,-- # `N -- 'fit'" ,.,to ` " N. > i}'r ,.;:,',0 f :' ��Ly�v+{{yy :. i — V*J1 !ICS' ' i s *` a a'! A • Trim long shoots on Green Island Ficus, west side of directory sign. • Bed lines need to be crisp and mechanically edged. Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O.Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com www.windhamstudio.com • The Golden Shower Trees have a chewing pest that is damaging the foliage and need to be treated. • The Coconut Palms show evidence of spiraling white fly and need to be inoculated if haven't already. Remove dead fronds. CIRCLE MEDIAN: • Trim long shoots on Green Island Ficus. • Trim all Euphorbia down to 12-14" and allow to flush out. (to be done in the spring) • Replace one dead Euphorbia ENTRY EAST ROW: • Edge Clusia hedge more crisply in a straight line. • Replace 3 Clusia shrubs (6'oa) that were destroyed from a vehicle crash. • Replace directional sign that was also damaged. r r t r .r r j r ■' 1. • t N , E �, , 4 . f .r y 'f fiy'{ fool �a °-"fig'e1,.it. Us" 4 '. t� + - ! '^! $ x11,., :.'' !'.a* r- 3°' - - ,',r # .,-g cam, nV ; 4 .m ENTRY WEST ROW: • Trim Cabbage Palm fronds out of sidewalk area to 10' vertical clearance • Remove trash and debris from beneath Ficus hedge • Recommend replacing the Ficus hedge with Clusia as a future project. We recommend planting the Clusia hedge in front of the Ficus and allow it to grow to a desired 8-10' height then remove the Ficus behind. • Repair laid rain sensor riser asain. `� ,� . �� 4 ,tea .ae ,r *'Y` i r '� �. � r,:� e •r, \.. 1 ' �.. '�N it f-" ,. B _ { -:_p .,-,. i , Nill %,,,,,, ,. r , +17r'1, . .. -4„. t, _ , Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott @windhamstudio.com www.windhamstudio.com • Trim Ficus Tree at Azalea off of sidewalk to 10' vertical clearance MAIN ENTRY ISLAND: • Replace (3) dead Euphorbia plants on south end of median. Trim all Euphorbia down to 12-14" and allow to flush out. (to be done in the spring) • In general, there are significant infestations of weeds in the St. Augustine lawn in the entry medians and directory sign area. Strategize spray with atrazine this fall and patch with sod. Then keep up with weeds throughout year. • We recommend filling the space where the Oleander was with either 7 gallon Ixora 'Trinidad', sourced from Boynton Botanicals or Petra Croton to match circle median. • Trim / repair one Clusia shrub at south end of hedge that was damaged by a falling Royal Palm frond. Dispose of dead frond. FOREST LAKES BLVD: • Opuntia —Trim Laurel Oak limbs to 10' overhead above sidewalk. • Pixie Moss - Trim Live Oak limbs to 10' overhead above sidewalk at light pole 150. WOODSHIRE LANE: • Looks good since Naples Bath trimmed and cleared the perimeter fence alignment. • Observed Publix hard cut back of the perimeter Ficus hedge and am hopeful) for a full recovery. Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA 000-1516 Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott @windhamstudio.com www.windhamstudio.com HART'S Electrical, • John W.Hart Vendor#115198 281 27th St NW Naples FL 34120 (239)353-7187 (239)564-0003 Cell PROPOSAL Customer Name COLLIER COUNTY MSTU Estimate Date: 01/28/16 Address: 3299 East Tamiami Trail Suite 103 City, State Zip Naples Florida 34112 Contact: Tessie Sillery MTSU Project Manager Phone# Fax# email: Job Description: FOREST LAKES MSTU LIGHT REPAIRS Trouble Shoot and Repair Lights in Forest Lakes. Supply 25-70 Watt Watt Med Base HPS Lamps Supply and Install 5 Magnetic Ballast Labor J-Man 25 hours © $55.00 per Hour $1,375.00 Labor Aprrent hours ©$45.00 per hour Materials $1,380.00 Permitting Total: $ 2,755.00 All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from the above specifications involving extra costs,will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accident or delays beyond our control. This proposal is subject to acceptance within thirty(30)days and is void thereafter at the option of the undersigned. Authorized Signature ACCEPTANCE OF PROPOSAL The above pices, specifications and conditions are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. ACCEPTED: Signature Date: ''•����r���� otor Dom! Ord, Simmonds Electrical of Naples, Inc. 8981 Quality Rd Unit 1 Ph: (239)643-2770 Bonita Springs, FL 34135-7278 STREET LIGHTING•UTILITIES•GENERATORS Fax:(239)643-6873 INDUSTRIAL AND COMMERCIAL Estimate and Contract January 27, 2016 MSTU Quote#: 1614253 3299 Tamiami Trail East Suite 103 Naples, FL 34112 Ph: (239)252-5840 Attn: Tessie Sillery We hereby submit specifications and estimates for: Forest Lakes lighting Maintenance. Replace (25) 70w HPS lamps. Replace (5) 70w HPS ballast kits. Material $1,212.00 Labor 2,535.00 Total Material and Labor $3,747.00 Note: This figure is for budget purposes only. Invoice will be based on time and material and will be itemized per Annual contract 14-6229 We hereby propose to furnish the above complete in accordance with the above specifications for the sum of Three thousand seven hundred forty seven and no/100th Dollars. Payment to be made as follows: In Full Upon Request It is the responsibility of the purchaser/owner to provide adequate access to the job site. If during the course of the job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will be made to avoid any damage. Should breaks occur as a direct result of our machinery,repairs may be made at additional cost to the owner. All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of labor and material will be executed upon either a written or verbal order for same, and will become an extra charge over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 1 1/2%per month which is an annual rate of 18%. In the event payment is not made,purchaser agrees to pay all costs and expenses of collection including interest and attorney's fees. Estimate valid for 30 days. Signed by ACCEPTANCE OF ESTIMATE The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed to, and hereby authorize you to execute the same. Date Signed by