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PBSD MSTBU Minutes 06/03/2015 F - IJL� ?016 PELICAN BAY SERVICES DIVISION BOARD REGULAR 'I^:SION JUNE 3,2015 By The Pelican Bay Services Division Board met on Wednesday, June 3, 2015 at 1 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida, 34108. In attendance were: Pelican Bay Services Division Board Susan O'Brien,Chairman Ken Dawson Joe Chicurel,Vice-Chairman Bodan Hirniak Henry Bachman Robert Schoonmaker Patricia Bush Scott Streckenbein Tom Cravens Dave Trecker Pelican Bay Services Division Staff Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst Marion Bolick, Operations Manager Lisa Jacob,Recording Secretary Also Present Jim Carr,P.E.,Agnoli,Barber&Brundage Frank Miele,Magna-Bon Kevin Carter,Dorrill Management Group Arielle Poulos,Turrell,Hall&Associates Joseph Doyle,M.D.,Laurel Oaks resident Linda Roth,Montenero resident Sandra Doyle,Laurel Oaks resident Gary Ventress,President,Oak Lake Sanctuary FINAL AGENDA 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of May 6 Minutes 5. Audience comments 6. Bids for Oak Lake Sanctuary lake bank work 7. Oak Lake Sanctuary swale 8. Bids for Oakmont lake bank work 9. CIP Phase 3 landscaping plans 10. Multi-way stop at North Pointe Drive and Pelican Bay Boulevard 11. Beach Renourishment 12. Water parameters for berm sites 13. Clam Bay pilot oyster program 14. Brazilian pepper removal 15. Fiscal Year 2016 Budget 16. Administrator's Report a. April financial report b. May financial report 1 Pelican Bay Services Division Board Regular Session June 3,2015 17. Committee Reports a. Beach Renourishment b. Budget c. Clam Bay d. Landscape and Safety e. Water Management 18. Chair's Comments a. PBSD and PBF landscaping b. Topics for future meetings 19. Unfinished business 20. New Business 21. Adjournment ROLL CALL All members were present and a quorum was established. AGENDA APPROVAL With the placement of items 9, 10 and 11 immediately before item 6, the agenda was unanimously approved on a motion by Mr. Cravens and a second by Mr. Bachman. APPROVAL OF MAY 6 MEETING MINUTES Mr. Cravens motioned,Mr. Streckenbein seconded that all Board minutes be summary minutes only in the future and approved the minutes with the following additions and corrections: Dr. Bush asked that her name include her title in the future, and item C under Chair's Comments should read that they are trying to prevent left turns from the south exit at Waterpark Place, and a direct left turn that goes into Marker 36 parking lot. Under FDEP Permit Modification, Dr. Trecker indicated that this entire section should be reduced to: "Concerns over al- lowing up to 10 percent silt content in the material dredged from Clam Pass were discussed. The Board took no action. As a result, no change in the allowable silt content was made in the current dredging permit application." Under the Admin- istrator Feedback item, the entire section should be reduced to: "The directors cri- tiqued Mr. Dorrill's performance and provided a number of suggestions." Ms. O'Brien noted that her name was misspelled in the middle of the approval of the 3/4/15 minutes, and the sentence in that same section beginning "Once the pro- cess.." should read "Once the project..". At the top of Page 6, the motion makers were Dr. Trecker and Mr. Streckenbein. At the bottom of the page, Mr. Cravens was the motion maker. On Page 8, in the third line from the bottom, it was Dr. Trecker rather than Mr. Cravens who indicated "he had problems with quite a bit of it". On Page 4 in the 4th line from the top, Dr. Trecker felt that the sentence reading "In response to Dr. Trecker's concern" should read "In response to Dr. Trecker's 2 Pelican Bay Services Division Board Regular Session June 3,2015 request for more specifics..". At the end of that section, the last sentence should read "....the Board should directly manage the process". The motion then carried unanimously. AUDIENCE COMMENTS Dr. Joseph Doyle expressed concerns related to overtime labor and vehicle purchases. Mr. Frank Miele, Magna-Bon, presented a plan for copper treatment of algae in the lakes. BIDS FOR OAK LAKE SANCTUARY LAKE BANK WORK Dr. Trecker moved,Mr. Cravens seconded to award the lake bank work at Oak Lake Sanctuary to Surety Construction, authorizing expenditures of up to $120,000. After Board and Audience comments, the motion carried unanimously. OAK LAKE SANCTUARY SWALE Mr. Cravens moved,Mr. Dawson seconded moving forward with the Sanctuary swale concept not to exceed $55,000. After Board and Audience comments, the mo- tion carried unanimously. BIDS FOR OAKMONT LAKE PATHWAY BANK WORK The Board had approved this project at a prior meeting and asked staff to work with Sure- ty to reduce the bid OF $30,000 if possible. CIP PHASE 3 LANDSCAPING PLANS Dr. Chicurel moved, Mr. Cravens seconded that the PBSD place a one year mora- torium on the CIP Phase 3 relandscaping proposal provided by Goetz & Stropes, and that the year be used to re-evaluate the landscape goals, and to determine what those goals should be. After Board and audience comments, the motion carried 9- 0,with Mr. Bachman abstaining. MULTI-WAY STOP AT NORTH POINTE DRIVE AND PELICAN BAY BOULEVARD Dr. Chicurel moved,Mr. Cravens seconded that the PBSD advise the County Traf- fic Operations Department not to install a three-way stop at the intersection of North Pointe Drive and Pelican Bay Boulevard as the criteria has not been met. After Board and audience comments, the motion carried 9-1. Mr. Bachman ab- stained. BEACH RENOURISHMENT 3 Pelican Bay Services Division Board Regular Session June 3,2015 Dr. Trecker moved, Dr. Bush seconded that the PBSD fund no beach renourish- ment in the section of Pelican Bay beach for which is has responsibility in 2015. The motion carried unanimously. A letter from the PBSD Board would be sent to Mr. McAlpin confirming this decision. WATER PARAMETERS FOR BERM SITES Ms. O'Brien moved, Dr. Trecker seconded that the PBSD Board begin to collect samples at the six berm sites on a monthly basis per the parameters outlined in the Clam Bay NRPA Management Plan. The motion carried unanimously. CLAM BAY PILOT OYSTER PROGRAM Ms. O'Brien moved, Dr. Trecker seconded that 15 oyster recruitment stations be deployed this summer throughout the waters of the Clam Bay system to ascertain whether oysters can be sustained in the system, at a cost not to exceed $1,500. The motion carried unanimously. BRAZILIAN PEPPER REMOVAL The contractor who does exotic removal for PBSD would be asked to remove Brazilian Pepper in several areas. The issue of the PBSD doing exotic removal on the beach will be dis- cussed at the next Clam Bay Committee meeting. FISCAL YEAR 2016 BUDGET Dr. Trecker moved,Mr. Cravens seconded to approve the fiscal year 2016 Budget as presented. A roll call vote was taken as follows: Mr. Streckenbein,Yes; Dr. Bush,Yes; Mr. Bachman,No; Dr. Trecker,Yes; Ms. O'Brien,No; Mr. Cravens, Yes; Dr. Chicurel,Yes; Mr. Schoonmaker,Yes; Mr. Hirniak, Yes; Mr. Dawson, Yes. The motion carried 8 to 2. ADMINISTRATOR'S REPORT a. May financial report Mr. Cravens moved, Mr. Bachman seconded to accept the financials as presented. The mo- tion carried unanimously. COMMITTEE REPORTS a. Budget Committee Mr. Bachman plans to hold Budget Committee meetings throughout the year. b. Clam Bay Committee The FDEP permit modification was received. c. Landscape & Safety Committee 4 Pelican Bay Services Division Board Regular Session June 3, 2015 The lack of visibility at the Pebble Creek Crosswalk continues to be an issue and the need to encourage use of the crosswalk button was noted. The changes to the median on Pelican Bay Boulevard at Waterpark Place will be addressed at the July Board meeting. d. Water Management Committee The Board/Committee will address and define PBSD water management policies. CHAIR'S COMMENTS a. PBSD and PBF Landscaping The PBSD and PBF are in the process of working toward formalizing an agree- ment relating to PBSD landscaping maintenance work done on PBF property. Topics for future meetings Board members were asked to bring topics for future agendas to the next meeting. ADJOURNMENT With no unfinished or new business to note the meeting was adjourned at 3:36 p.m. Susan O'Brien, Chairman Minutes approved [ ] as presented OR [ 4as amended ON [ / ] date 5