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Agenda 02/03/2016
PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, FEB zN0 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON FEBRUARY 3 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 1/6/16 Regular Session and 1/26/16 Water Quality Workshop meeting minutes 5. Audience comments 6. * Clam Bay monitoring 7. *Landscaping easement document 8. *Landscaping goals and guidelines 9. *Landscaping on right -of -way near Naples Grande and Marketplace 10. *Commercial member board vacancy 11. Status of completed approved minutes from May 2014 to September 2015 12. Ad hoc committee to review PBSD ordinance 13. Maintenance of irrigation sprinklers 14. Administrator's report a. January financial report 15. Committee reports a. Budget b. Clam Bay C. Landscape & Safety d. Water Management 16. Chair's report a. Information to Board members 17. Unfinished business 18. New business 19. Adjournment *indicates action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 01/27/2016 10:27:15 AM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION JANUARY 6, 2016 The Pelican Bay Services Division Board met on Wednesday, January 6, 2016, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Susan O'Brien, Chairman Joe Chicurel, Vice - Chairman Tom Cravens Ken Dawson Bohdan Hirniak Pelican Bay Services Division Staff Neil Dorrill, Administrator Marion Bolick, Operations Manager Also Present Peggy Pinterich Mike Shepherd Scott Streckenbein Dave Trecker Gary Ventress Mary McCaughtry, Operations Analyst Lisa Jacob, Associate Project Manager Barbara Shea, Recording Secretary Dave Cook, Pelican Bay Foundation Mary Johnson, Pelican Bay Foundation Mohamed Dabees, Humiston & Moore Chris Stephens, Earth Tech Peter Duggan, Mangrove Action Group Jeremy Stark, Earth Tech Tim Hall, Turrell, Hall & Associates Kathy Worley, The Conservancy of SW Florida Jim Hoppensteadt, Pelican Bay Foundation APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 12/2/15 Regular Session meeting minutes 5. Audience comments 6. * Approve landscaping easement document for selected private property in Pelican Bay for recommendation to the Board of County Commissioners if approved by the property owner. 7. Presentation of the Annual Clam Bay Report (time certain at 2:00 p.m.) 8. * (This item was removed) 9. *Approve agreement with Earth Tech Environmental, LLC for Clam Bay monitoring in 2016 10. Discuss materials for new Board members and orientation workshop 11. Administrator's report a. Update on the rip rap along northern berm b. Update on the line of sight issues at Pebble Creek crosswalk and at Pelican Bay Blvd. intersections at Hammock Oak and North Pointe C. December financial report 12. Committee reports a. Budget b. Clam Bay Pelican Bay Services Division Board Regular Session January 6, 2016 C. Landscape & Safety d. Water Management 13. Chair's report a. Update on contacts with commercial members b. Ad hoc committee to discuss provisions of PBSD ordinance relating to the roles of the PBSD Board, County Manager, and PBSD's administrator 14. Unfinished business 15. New business 16. Adjournment ROLL CALL All members were present and a quorum was established CHAIRMAN O'BRIEN WELCOMED THREE NEW BOARD MEMBERS: PEGGY PINTERICH, A COMMERCIAL MEMBER AND MIKE SHEPHERD AND GARY VENTRESS, RESIDENTIAL MEMBERS AGENDA APPROVAL Mr. Cravens motioned, Dr. Trecker seconded to approve the agenda as amended, deleting Item #8. The motion carried unanimously. APPROVAL OF 12/2/15 REGULAR SESSION MEETING MINUTES Mr. Cravens motioned, Mr. Streckenbein seconded to approve the 12/2/15 regular session meeting minutes as amended. The motion carried unanimously. AUDIENCE COMMENTS Dr. Joseph Doyle commented on the Pelican Bay Tax Collector's Office closing and bicycle safety and education. Ms. Marcia Cravens commented on waterway signage and Clam Bay reporting. Mr. Ted Raia, Mangrove Action Group, commented on water testing at Pelican Bay weirs and his opposition to PBSD maintenance of private lakes. Mr. Bachman provided and discussed a document entitled, "PBSD Water Quality Treatment - Henry Bachman" which was added to the record. PRESENTATION OF THE ANNUAL CLAM BAY REPORT (TIME CERTAIN AT 2:00 P.M.) Mr. Tim Hall, an ecologist with Turrell, Hall & Assoc., gave his annual presentation on the biological monitoring of Clam Bay. Dr. Mohamed Dabees, an engineer with Humiston & Moore Engineers gave his annual presentation on the hydraulic and physical monitoring of Clam Bay. Dr. Dabees reported that significant amounts of sand have accumulated in Sections B and C of Clam Pass and recommended dredging when the 10 -year U.S. Army Corp. permit is issued. 2 3 Pelican Bay Services Division Board Regular Session January 6, 2016 THE BOARD TOOK AN 11 MINUTE BREAK FROM 3:29 PM UNTIL 3:40 PM. MR. HIRNIAK AND MR. SHEPHERD WERE NOT PRESENT SUBSEOUENT TO THIS BREAK. AFTER THE BREAK, ITEM #6 WAS DISCUSSED AND VOTED UPON AND ITEM #13B WAS DISCUSSED. ITEMS 910, #11, #12, AND #13A WERE NOT DISCUSSED DUE TO TIME CONTRAINTS AND WILL BE TAKEN UP AT THE NEXT BOARD MEETING IN FEBRUARY. APPROVE LANDSCAPING EASEMENT DOCUMENT FOR SELECTED PRIVATE PROPERTY FOR RECOMMENDATION TO THE BOARD OF COUNTY COMMISSIONERS IF APPROVED BY THE PROPERTY OWNER Mr. Dorrill gave a brief history of the PBSD maintaining landscaping on Pelican Bay property for which it has no easement and does not own. A generic easement draft document has been provided by County Attorney Klatzkow. These landscaping easements would provide the PBSD appropriate authority for the landscaping work that it has done for many years on these properties. Each of the private entities (Pelican Bay Foundation, Barrington Club, Laurel Oaks, Oak Lake Sanctuary, and The Village) would need to agree to Collier County's landscaping easement over its property before it would be brought to the BCC for approval. In addition, the PBSD Board discussed whether it should be compensated by these private entities for these landscaping services. Mr. Cravens motioned, Dr. Trecker seconded to recommend to the BCC that the BCC and any willing property owners enter into a landscape easement for property we have historically maintained. The motion carried 7 -1 with Ms. O'Brien dissenting. Dr. Trecker motioned, Mr. Cravens seconded an amendment to the motion to include the landscape easement areas indicated on the handout included in the agenda package. The motion carried 7 -1 with Ms. O'Brien dissenting . Dr. Trecker motioned, Mr. Cravens seconded an amendment to the amendment to the motion to add the Foundation's South Beach facility to the landscape easement areas. The motion carried 7 -1 with Ms. O'Brien dissenting. APPROVE AGREEMENT WITH EARTH TECH ENVIRONMENTAL, LLC FOR CLAM BAY MONITORING IN 2016 Chris Stephens of Earth Tech introduced himself, gave a summary of Earth Tech's qualifications, and responded to questions from PBSD Board members who had concerns over the level of Earth Tech's biological monitoring expertise. Jim Hoppensteadt, Pelican Bay Foundation President, commented that the Turrell Hall quote and the Earth Tech quote could not be compared on an "apples to apples" basis. The Pelican Bay Services Division Board Regular Session January 6, 2016 Turrell Hall quote consisted primarily of lump sum quotes for all tasks and included optional work. The Earth Tech quote included tasks which were quoted on a time and material basis. Ms. O'Brien motioned, Mr. Cravens seconded to recommend to the BCC to approve the monitoring quote by Earth Tech. The motion failed 6 -4 with Dr. Chicurel, Mr. Cravens, Mr. Dawson, Mr. Shepherd, Mr. Streckenbein, and Dr. Trecker dissenting. Mr. Cravens motioned, Dr. Trecker seconded to direct Neil to work with the Purchasing Dept. to see about getting an Executive Summary to take the bid of Turrell Hall to the BCC for approval. The motion carried 8 -2 with Ms. O'Brien and Mr. Hirniak dissenting. CHAIRMAN'S REPORT AD HOC COMMITTEE TO DISCUSS PROVISIONS OF PBSD ORDINANCE RELATING TO THE ROLES OF THE PBSD BOARD, COUNTY MANAGER, AND PBSD'S ADMINISTRATOR Ms. O'Brien reported that she will not appoint an ad hoc committee to discuss provisions of the PBSD ordinance relating to the roles of the PBSD Board, the County Manager, and the PBSD's Administrator. She suggested using a cut -off amount of $25,000 for expending capital funds in the approved budget; all expenditures over this amount would require specific PBSD Board approval, similar to the policy used by the Pelican Bay Foundation. Dr. Trecker stated that he would like to offer his rebuttal opinion to Ms. O'Brien's supporting arguments for her decision at a future PBSD Board meeting. ADJOURNMENT The meeting was adjourned at 4:05 p.m. Susan O'Brien, Chairman Minutes approved " as presented OR [ I as amended ON [ ] date 5 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION JANUARY 26, 2016 The Pelican Bay Services Division Board held a Water Quality Workshop on Tuesday, January 26, 2016, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Susan O'Brien, Chairman Joe Chicurel, Vice - Chairman (absent) Tom Cravens Ken Dawson (absent) Bohdan Hirniak (absent) Pelican Bay Services Division Staff Neil Dorrill, Administrator Marion Bolick, Operations Manager Also Present Dave Cook, Pelican Bay Foundation Robert Naegele, PBPOA Peggy Pinterich (absent) Mike Shepherd Scott Streckenbein Dave Trecker Gary Ventress Mary McCaughtry, Operations Analyst Lisa Jacob, Associate Project Manager Barbara Shea, Recording Secretary APPROVED AGENDA (AS PRESENTED) The workshop agenda includes, but is not limited to: 1. Welcome /introduction/ground rules (Mr. Cravens) 2. PBSD responsibilities and limitations (Mr. Dorrill) 3. Update on lakes (Dr. Trecker) 4. Update on Clam Bay (Ms. O'Brien) 5. Options for moving forward, including PBSD maintenance of all lakes (Dr. Trecker and others) 6. Audience comments and general discussion 7. Adjourn WELCOME/INTRODUCTION /GROUND RULES Mr. Cravens provided introductions and the objectives of the water quality workshop. PBSD RESPONSIBILITIES AND LIMITATIONS Mr. Dorrill discussed the history, functions, and responsibilities of the PBSD staff and Board. UPDATE ON LAKES G Pelican Bay Services Division Board Regular Session January 26, 2016 Dr. Trecker made a presentation on the updated water quality in the upland lakes in Pelican Bay. Lakes have shown a dramatic improvement in declining levels of copper, but phosphorus and nitrogen levels show no improvement. UPDATE ON CLAM BAY Ms. O'Brien discussed the Clam Bay NRPA Management Plan, developed in 2013/2014 and approved by the BCC in January 2015, which spells out PBSD's water management responsibilities of Clam Bay. This plan uses site - specific criteria to measure water quality. Ms. O'Brien reported reduced copper levels in Clam Bay since 2013. The PBSD will closely monitor phosphorus and nitrogen levels which remain high. OPTIONS FOR MOVING FORWARD, INCLUDING PBSD MAINTENANCE OF ALL LAKES Dr. Trecker discussed options of "where we go from here" including (1) remaining status quo, (2) increasing PBSD responsibilities by taking control of some or all of the 23 private lakes, or (3) reducing PBSD responsibilities by turning over existing water management of 45 lakes to either the individual Pelican Bay associations and golf course or the Pelican Bay Foundation. Dr. Trecker discussed the current investigation of who has the legal authority for the water management of each of the 68 lakes in Pelican Bay. He discussed lake sediment monitoring. Dr. Trecker highlighted the importance to Pelican Bay of local elections in 2016 where at least two new County Commissioners will be elected. AUDIENCE COMMENTS (1) Mr. John Sage commented on the use of grass requiring less fertilizer and water. (2) Mr. Jeff Noble commented on attending a debate for mayoral candidates for the City of Naples where the Seagate community's access to the Gulf was discussed. (3) Ms. Marge Canning commented on her association's weekly meetings with landscapers. (4) Mr. Ray Webster commented on lake sediment and its possible need for removal. (5) Mr. Robert Naegele commented on the politics of candidates for BCC Commissioner. (6) Dr. Joseph Doyle commented on Pine Ridge water flows, high irrigation water users, and nutrient levels in the 23 private lakes. (7) Mr. Peter Jabozzi commented on pool heating equipment and fountains. (8) Ms. Erika Cook commented on the level of tap water particulates. (9) Mr. John Egenberg commented on the ramifications of new Commissioners on the BCC Board. (10) Mr. Steve Beckett commented on the legal issues related to the responsibilities of all Pelican Bay lakes. ADJOURNMENT The meeting was adjourned at 2:30 p.m. 2 It Pelican Bay Services Division Board Regular Session January 26, 2016 Susan O'Brien, Chairman Minutes approved [] as presented OR [] as amended ON [ I date Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 (239) 252 -8400 Application was received on: 1/6/2016 1:29:31 PM. Name: IJacob Dam ouni Home Phone: 123959460031 Home Address: 1475 Seagate Drive City: aples Zip Code: 34103 Phone Numbers Business: E -Mail Address: lidamounigngplesgrande-colA Board or Committee: Category: PBSD Place of Employment: Naples Grande Beach Reso How long have you lived in Collier County: 4 -5 How manv months out of the vear do you reside in Collier County: I am a year -roun Have you been convicted or found guilty of a criminal offense (any level felony or first] degree misdemeanor only)? No of Indicate Do you or your employer do business with the County? Ye We work with the County on running the operation at Clam Pass. NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Q Would you and /or any organizations with which you are affiliated benefit from decisions or recommendations made by this advisory board? ©o of Indicate Are you a registered voter in Collier County? Yes Do you currently hold an elected office? [RIO Do you now serve, or have you ever served on a Collier County board or committee? Fo of Indicate Please list your community activities and positions held: Education: Bachelors Degree Building Design and Civil Engineer. Experience / Background 28 Years of Hospitality Management. to Background information for February 3, 2016 Board meeting Action items. 6. Clam Bay monitoring. After consultation with a staff member in the County's Purchasing Dept. the staff decided to rebid the monitoring in two parts —water quality and the rest of the monitoring. The new bids are expected to be available before the March Board meeting. 7. Landscaping easement document. Attached is the latest draft. Drafted by County Attorney Jeffrey Klatzkow, this document has been edited and discussed several times by PBSD Board members. At the January meeting, the PBSD Board approved using landscaping easements to officially allow PBSD's access to private property to perform landscaping work. Approving the draft easement document is the next step of the process. Estimated costs of the landscaping performed by PBSD on the private property of the five owners (PBF, Barrington Club, Laurel Oaks, Oak Lake Sanctuary, and The Village) are needed. 8. Landscaping goals and guidelines. At its meeting on January 11, 2016, the Landscape Committee unanimously approved recommending the goals and guidelines, included with the Board meeting materials, to the PBSD Board. 4. Landscaping on right -of -way near Naples Grande and Marketplace. Representatives of the Naples Grande and Marketplace that contribute annually about $80,000 and $30,000, respectively, to the PBSD recently requested that PBSD perform landscaping on right -of -way areas on or near their property. The photos included show the sliver of land with plants near Marketplace between the sidewalk and Vanderbilt Beach Road and the turf between the sidewalk and Seagate Drive. 10. Commercial member vacancy. Jacob Damouni, Director of Resort Operations at the Naples Grande is an applicant for the commercial vacancy on the PBSD Board. Discussion items. 11. Status of approved meeting minutes. When the Board decided at its November 2015 meeting not to change the format for approved meeting minutes, the approximately 50 sets of Board and committee meeting minutes from about March 2014 to October 2015 that do not have approved edits incorporated into the draft document were discussed. It was estimated that it may take up to an hour per set of meeting minutes to change the draft minutes into the approved format. It may be necessary to use an outside vendor to accomplish this. All Collier County's MSTBU /MSTU's are expected to post their approved meeting minutes on the County Clerk's website. The other eleven MSTBU /MSTU's appear to have their approved minutes posted on the website. It appears that PBSD's approved meeting minutes for some of 2014 and some of 2015 are not posted. 12. Ad hoc committee to review PBSD ordinance. The Chair's response is included. Background information for February 3, 2016 Board meeting (continued) 13. Maintenance of irrigation sprinklers. This topic has been discussed previously and was mentioned at the Water Quality workshop. The new irrigation equipment to be purchased and installed in FY16 will upgrade the controls, but will not identify sprinkler heads that need adjustment or repair to minimize irrigation water use. Because PBSD is asking the community to minimize irrigation water usage and run -off, PBSD may want to explore ways that regular irrigation maintenance checks could be done on a regular basis as soon as possible, especially on the medians and parkways on Pelican Bay Blvd. and Gulf Park Dr. 16. Chair's report: Information to Board members. The report is included. �a Prepared by Susan O'Brien January 28, 2016 0-' LANDSCAPE AND BIAL-VMNANCE, EASEMENT TE LANDSCAPE AND DURWMANCE EASENJ ENT, (fietemafier "Easement"] is made and entered into this day of , 2,m, by and between the Pelican Bay - Foundation; Inc_, hereinafter referred to as "Owner". and Collier County, a political -subdivision ofthe State ofl~lorida, hereinafter referred to as "County." WUNESSETld ' W T-REAS, Owner is the owner of certain property identified in Exhibit "A," hereafter referred to as the "Easement Areas," which shall include certain property of the Pelican Bay Foundation; and - VIf3EREAS, The Pelican Bay Municipal Service Taxing and Benefit Unit (hereinafter referred to as the "Unit") was created in part for the purpose of bendfication and landscaping within the community known as Pelican Say; and . s VaMaEAS, the Unit has over the years provided landscaping services throughout i Pelican Bay, including the Easements Areas; and wBEREAS, questions have arisen with respeetto whether it is appropriate for the Unit to landscape the Easement Areas; and Vlils'REA.S, the County wishes td seaffiriii 'its isiteut for the Unit to engage in landscaping activities throughout Pelican Bay, and to that end both parties wish to formalize this arrangement with the Owner granting the County a Landscape and Maintenance Easement over the Easement Areas; and WBEREAS, Owner desires to grant the County this Easement to provide landscaping and continued maintenance of said landscaping over and upon the Easement Areas; and WEREAS, Owner states *9 it has full authority to enter into this Easement, and `df at- the signatory has authority to execute this Easement. NOW THER.I FORB, in consideration of the sum of the covenants contained hers, the parties agree as follows: 1. The forgoing recitals are lri!e and correct and are hereby expressly incorporated into and made a part ofthis Easement 13 . 2. Owner hereby grants to the County, its successors and assigns, an easement for landscaping and maintenance purposes over a portion of the Property more particularly described on the attached Exhibit "A," the Easement Areas. The County shall have the right, but not the obligation, to conduct landscaping, as well as to install irrigation, utilities and lights needed to complement the landscaping in the Easement Areas. 3. The parties agree that County shall have the right, but not the obligation, to install, plant, maintain, inspect, remove and replace trees, shrubs, bushes, grass, plants, groundcovers and other forms of vegetation, and landscaping features to include irrigation and lighting. No temporary or permanent buildings, structures or obstructions shall be placed on or over said Easement Area by the Owner, nor shall the Owner remove any such vegetation. 4. The parties agree that the County shall consider, but is not obligated to grant, specific landscaping requests from the Owners of the Easement Areas, including the Pelican Bay Foundation. 5. The parties agree that the County shall have the right to receive compensation for some or all of the landscaping and related work carried out in the Easement Areas. 6. The parties agree that the Owners of the Easement Areas shall provide written notification to the County by January 1 if they do not want the County to provide landscaping services on the specified Easement Areas for the next fiscal year. 7. This Easement shall be binding upon the successors and assigns of the parties. 8 This Easement maybe terminated, in whole or in part, by either party giving the other 30 days written notice. J4 C2 Vd, — 4, 0 G• hk /r Ad Hoc Committee to discuss PBSD and roles of PBSD Board, County Manager and PBSD's Administrator I will not appoint an ad hoc committee to discuss the Pelican Bay Services Division (PBSD) ordinance and the roles of the PBSD Board, County Manager and PBSD's Administrator. About ten years ago Pelican Bay community leaders sought and secured more local autonomy for the PBSD through the Amendments to Memoranda of Agreement/ Letters of Understanding between the County Manager and the PBSD Board and between the Board of County Commissioners (BCC) and the PBSD Board. In an Executive Summary prepared for the BCC meeting on December 8, 2015, County Attorney Jeffrey Klatzkow provided his interpretation of the Amendments as follows: "The Board will exercise decision and control of the day to day operational affairs of the Unit to the maximum extent allowed by law, unless and except when there is some overriding governmental reason to do otherwise." A recent letter from the Pelican Bay Property Owners Association (PBPOA) reminded all PBSD Board members that our role as current PBSD Board members is to maintain local- decision making as outlined in the amendments executed in 2006. All actions taken by the current PBSD Board affect not only future PBSD Boards, but the entire Pelican Bay community. Because the 2006 agreements are between the County Manager and the PBSD Board and between the BCC and the PBSD Board, it would not be appropriate for the current PBSD Board to discuss modifying the intent of these executed agreements with its current administrator. To address an area that has been a source of misunderstanding, I suggest the following; That the PBSD Board consider establishing a cut -off level for spending capital funds, a common practice used by similar Boards. The Pelican Bay Foundation uses a $25,000 cut -off that allows its President to spend up to $25,000 for capital expenditures without Board approval. Collier County's Manager and staff have a $50,000 cut -off for new expenditures (unless there is an approved contract) before needing to seek BCC approval. One reason that most Boards establish a cut -off is because projected projects and estimated costs are included in the approved budget in May that is months in advance of the next fiscal year. Thus they often need to be modified or delayed due to a change in costs or priorities. An example of this is the north berm project two years ago that was projected to cost $330,000. The bids for the project were more than $600,000. This project was placed as an information item, not an action item, on the May 2014 PBSD Board meeting agenda. The PBSD Board has a fiduciary responsibility to the PB community to review the financial implications of any project that is significantly more than its estimated cost before deciding whether to move forward with that project. Another reason why most Boards establish a cut -off is because the Board, not its Administrator, is held accountable by the community, for the project. An example of this is the project PBSD considered in 2012 to widen the pathway on PB Boulevard from five feet to eight feet between the Commons and the North Parking Lot. The staff was moving ahead with the project without sharing the construction drawings with PBSD Board members. When a PBSD Board member reviewed the construction drawings at the PBSD office and advised the PBSD Board that the plans included changes to the entrances at about six condo associations and the removal of about 16 trees, the Board intervened and ultimately decided not to approve the project. Thus it is important for the PBSD Board to approve major capital projects that exceed a designated cut -off amount. Establishing a cut -off level for spending capital funds may not be supported by PBSD's current administrator. While his input should be considered, it is the PBSD Board's responsibility to make decisions based on what is best for the PB community that it represents. Susan O'Brien January 28, 2016 av Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Property Appraiser Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Accrued Wages Payable Goods Received /Inventory Recv'd Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - January 31, 2016 Operating Fund 109 - FY 2016 (Unaudited) Assets 2,657,995.17 2,961.50 811,315.70 $ 3,472,272.37 $ 3,472,272.37 Liabilities and Fund Balance $ 46,815.31 92.088.20 598,143.64 2,735,225.22 $ 138,903.51 3,333,368.86 $ 3,472,272.37 ;1 Total Water Management Admin Operating $ 246,500.00 $ 58,300.00 $ 57,072.64 $ 1,227.36 Water Management Field Operations Payroll Expense Pelican Bay Services 38,800.00 $ 35,998.27 $ 2,801.73 Engineering Fees 60,000.00 Municipal Services Taxing Unit 3,297.00 1,703.00 Flood Control Berm and Swale Mntc. 18,000.00 Income Statement w/ Budget - January 31, 2015 Landscape Materials /Replanting Program 8,500.00 1,400.00 750.00 Operating Fund 109 - FY 2016 Flood Control Water Quality Testing Supplies 1,500.00 - - - (Unaudited) 18,700.00 6,200.00 9,151.01 (2,951.01) Plan Review Charges Annual YTD YTD - Other Contractural Services 1,000.00 Budget Budget Actual Temporary Labor Variance Operating Revenues: 25,058.28 41.72 Cell Phones 500.00 200.00 Carryforward $ 525,300.00 $ 525,300.00 $ 525,300.00 $ 1,373.88 Special Assessment - Water Management Admin 881,000.00 757,660.00 762,021.56 - 4,361.56 Special Assessment - Right of Way Beautification 2,459,700.00 2,115,342.00 625.00 2,127,572.65 - 12,230.65 Plan Review Fees 250.00 250.00 - Building Repairs & Mntc. - Miscellaneous (Surplus Sales, Ins. Refunds) - 27.83 2,500.00 18,000.00 2,500.00 Revenue Reserve (est. 5 %) (167,200.00) - - 600.00 - Interest 4,000.00 1,333.33 2,393.34 32,688.00 1,060.01 Total Operating Revenues $ 3,702,800.00 $ 3,399,635.33 $ 3,419,787.55 $ 20,152.22 Operating Expenditures: Water Management Administration Payroll Expense $ 75,100.00 $ 27,400.00 $ 27,385.75 $ 14.25 Emergency Maintenace and Repairs 8,800.00 - - - IT Direct Capital 700.00 175.00 175.00 - IT Office Automation /Billing Hr. 4,100.00 1,025.00 975.00 50.00 Indirect Cost Reimbursement 66,500.00 - - - Inter Payment /Mnt. Site Ins. Assessment 14,200.00 3,600.00 3,550.00 50.00 Other Contractural Services 49,000.00 16,300.00 15,622.00 678.00 Telephone 5,200.00 1,700.00 923.54 776.46 Postage and Freight 1,200.00 200.00 165.00 35.00 Rent Buildings and Equipment 13,500.00 6,200.00 6,459.66 (259.66) Insurance - General 900.00 300.00 225.00 75.00 Printing, Binding and Copying 1,800.00 - - - Clerk's Recording Fees 1,000.00 500.00 455.00 45.00 Legal Advertising 1,000.00 - - - Other Office and Operating Supplies 1,500.00 600.00 861.52 (261.52) Training and Education (Tuition Reimb.) 2,000.00 300.00 275.17 24.83 Total Water Management Admin Operating $ 246,500.00 $ 58,300.00 $ 57,072.64 $ 1,227.36 Water Management Field Operations Payroll Expense $ 142,100.00 $ 38,800.00 $ 35,998.27 $ 2,801.73 Engineering Fees 60,000.00 5,000.00 3,297.00 1,703.00 Flood Control Berm and Swale Mntc. 18,000.00 1,500.00 - 1,500.00 Landscape Materials /Replanting Program 8,500.00 1,400.00 750.00 650.00 Flood Control Water Quality Testing Supplies 1,500.00 - - - Interdepartmental Payment (Water Quality Lab) 18,700.00 6,200.00 9,151.01 (2,951.01) Plan Review Charges 1,500.00 - - - Other Contractural Services 1,000.00 200.00 140.92 59.08 Temporary Labor 70,000.00 25,100.00 25,058.28 41.72 Cell Phones 500.00 200.00 469.75 (269.75) Trash and Garbage 5,300.00 1,400.00 1,373.88 26.12 Motor Pool Rental Charge 200.00 - - - Insurance - General 2,500.00 625.00 625.00 - Insurance -Auto 1,000.00 250.00 250.00 - Building Repairs & Mntc. 500.00 150.00 122.17 27.83 Fleet Maintenance and Parts 18,000.00 3,000.00 1,806.65 1,193.35 Fuel and Lubricants 2,400.00 600.00 402.31 197.69 Tree Triming 100,000.00 35,000.00 32,688.00 2,312.00 Clothing and Uniforms 1,100.00 750.00 723.99 26.01 Page 1 of 3 Personal Safety Equipment 800.00 100.00 282,937.52 $ 100.00 Fertilizer and Herbicides 100,600.00 27,700.00 23,275.81 4,424.19 Other Repairs and Maintenance 1,500.00 100.00 12.50 87.50 Other Operating Supplies and Equipment 2,500.00 800.00 770.46 29.54 Total Water Management Field Operating $ 558,200.00 $ 148,875.00 $ 136,916.00 $ 11,959.00 Right of Way Beautification - Administration 51,900.00 14,600.00 12,157.60 2,442.40 Payroll Expense $ 77,100.00 $ 21,000.00 $ 16,442.23 $ 4,557.77 Emergency Repairs and Maintenance 7,400.00 - - - IT Capital 300.00 100.00 75.00 25.00 Office Automation 8,100.00 2,025.00 2,025.00 - Other Contractural Services 49,900.00 16,600.00 15,622.50 977.50 Telephone 5,200.00 1,700.00 927.55 772.45 Postage 2,000.00 200.00 170.00 30.00 Rent Buildings /Equipment /Storage 14,700.00 6,100.00 6,799.31 (699.31) Insurance - General 500.00 125.00 125.00 - Printing, Binding and Copying 2,300.00 - - - Clerk's Recording 1,200.00 500.00 456.00 44.00 Legal Advertising 1,200.00 - - - Office Supplies General 2,000.00 700.00 587.95 112.05 Training and Education (Tuition Reimb.) 2,200.00 700.00 696.00 4.00 Total Right of Way Beautification Admin Operating $ 174,100.00 $ 49,750.00 $ 43,926.54 $ 5,823.46 Right of Way Beautification - Field Operations Payroll Expense $ 1,005,800.00 $ 287,000.00 $ 282,937.52 $ 4,062.48 Emergency Maintenance and Repairs 3,300.00 - - - Recycled Water Use 89,900.00 34,100.00 39,274.27 (5,174.27) Pest Control 1,000.00 - - - Landscape Incidentals 2,500.00 200.00 - 200.00 Other Contractural Services 51,900.00 14,600.00 12,157.60 2,442.40 Temporary Labor 367,000.00 121,700.00 121,997.10 (297.10) Cellular Telephone 3,800.00 1,000.00 554.22 445.78 Electricity 3,000.00 1,000.00 821.05 178.95 Trash and Garbage 15,900.00 5,400.00 5,227.47 172.53 Rent Equipment 5,000.00 300.00 174.03 125.97 Motor Pool Rental Charge 100.00 - - - Insurance - General 8,600.00 2,200.00 2,150.00 50.00 Insurance - Auto 10,200.00 2,600.00 2,550.00 50.00 Building Repairs and Maintenance 500.00 100.00 52.68 47.32 Fleet Maintenance and Parts 45,300.00 11,300.00 10,197.10 1,102.90 Fuel and Lubricants 48,300.00 7,100.00 6,495.24 604.76 Licenses, Permits, Training 500.00 500.00 2,275.53 (1,775.53) Tree Triming 102,700.00 100,600.00 101,100.00 (500.00) Clothing and Uniforms 9,500.00 3,000.00 2,745.22 254.78 Personal Safety Equipment 3,500.00 1,200.00 1,407.38 (207.38) Fertilizer and Herbicides 62,000.00 26,900.00 22,855.06 4,044.94 Landscape Maintenance /Mulch 51,500.00 19,300.00 17,832.15 1,467.85 Landscape Materials 52,000.00 17,500.00 17,336.60 163.40 Road /Pathway Repairs (Sharrows) 2,000.00 2,000.00 5,354.20 (3,354.20) Sprinkler Maintenance 30,000.00 5,800.00 5,464.53 335.47 Painting Supplies 500.00 - - - Traffic Signs 3,000.00 500.00 425.00 75.00 Minor Operating Equipment 3,700.00 1,500.00 2,477.59 (977.59) Other Operating Supplies 9,000.00 3,800.00 5,467.67 (1,667.67) Total Right of Way Beautification - Field Operating $ 1,992,000.00 $ 671,200.00 $ 669,329.21 $ 1,870.79 Total Operating Expenditures $ 2,970,800.00 $ 928,125.00 $ 907,244.39 $ 20,880.61 Page 2 of 3 Oil Capital Expenditures: Water Management Field Operations Other Machinery and Equipment General Total Water Management Field Operations Capital Right of Way Beautification - Field Autos and Trucks Other Machinery and Equipment Total Right of Way Beautification - Field Capital Total Capital Expenditures Total Operating Expenditures Non - Operating Expenditures: Transfer to Fund 322 Tax Collector Fees Property Appraiser Fees Reserves (2 1/2 months for Contingencies) Reserves for Capital Reserved for Attrition Total Non - Operating Expenditures Total Expenditures Net Profit /(Loss) $ 54,000.00 $ 15,120.00 $ 14,330.56 $ 789.44 $ 54,000.00 $ 15,120.00 $ 14,330.56 $ 789.44 $ 116,700.00 78,189.00 $ 76,549.51 $ 1,639.49 57,700.00 31,735.00 31,383.62 351.38 $ 174,400.00 $ 109,924.00 $ 107,933.13 $ 1,990.87 $ 228,400.00 $ 125,044.00 $ - $ 125,044.00 $ 3,199,200.00 $ 1,053,169.00 $ 907,244.39 $ 145,924.61 86,000.00 68,800.00 57,782.99 11,017.01 55,000.00 46,750.00 44,069.72 2,680.28 182,700.00 - - - 200,000.00 (20,100.00) - - - $ 503,600.00 $ 115,550.00 $ 101,852.71 $ 13,697.29 $ 3,702,800.00 $ 1,168,719.00 $ 1,009,097.10 $ 159,621.90 $ - $ 2,230,916.33 $ 2,410,690.45 $ 179,774.12 Page 3 of 3 aq Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - January 31, 2016 Street Lighting Fund 778 - FY 2016 (Unaudited) Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Goods Received /Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenue (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Assets $ 1,359,025.77 2,702.78 28,138.77 0.21 Liabilities and Fund Balance $ 1,567.37 15,786.05 1,010,189.91 362,324.20 1,389,867.53 1,389,867.53 17,353.42 1,372,514.11 1,389,867.53 075 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - January 31, 2015 Street Lighting Fund 778 - FY 2016 (Unaudited) Annual YTD YTD Budget Budget Actual Operating Revenues: Variance Carryforward $ 916,000.00 $ 916,000.00 $ 916,000.00 $ - Curent Ad Valorem Tax 495,900.00 421,515.00 425,194.91 $ 3,679.91 Transfer from Tax Collector - - 14.44 $ 14.44 Revenue Reserve (est. 5 %) $ (25,000.00) - - $ - Interest 2,500.00 833.33 2,407.83 $ 1,574.50 Total Operating Revenues 1,389,400.00 1,338,348.33 1,343,617.18 135.00 5,268.85 Operating Expenditures: Street Lighting Administration Payroll Expense $ 74,600.00 $ 20,200.00 $ 13,270.92 $ 6,929.08 Indirect Cost & IT Automation 3,800.00 $ 190.00 150.00 $ 40.00 Other Contractural Services 31,200.00 $ 10,400.00 11,960.50 $ (1,560.50) Telephone 5,200.00 $ 1,700.00 676.25 $ 1,023.75 Postage and Freight 1,500.00 $ 400.00 265.00 $ 135.00 Rent Buildings /Equipment /Storage 14,300.00 $ 6,000.00 6,647.35 $ (647.35) Insurance - General 400.00 $ 100.00 100.00 $ - Printing, Binding and Copying - $ - - $ - Office Supplies General 800.00 $ 300.00 153.10 $ 146.90 Tuition Reimbursement - $ - - $ - Other Operating Supplies 1,000.00 $ 300.00 - $ 300.00 Total Street Lighting Admin Operating 132,800.00 39,590.00 33,223.12 6,366.88 Street Lighting Field Operations Payroll Expense 67,200.00 18,600.00 14,326.70 4,273.30 Enginnering Fees 25,000.00 2,100.00 - 2,100.00 Emergency Maintenance & Repairs 9,600.00 7,200.00 6,838.47 361.53 Other Contractual Services 800.00 200.00 140.92 59.08 Temporary Labor 37,400.00 12,500.00 11,586.58 913.42 Cellular Telephone 1,000.00 300.00 469.75 (169.75) Electricity 35,000.00 11,700.00 9,957.12 1,742.88 Insurance - General 800.00 200.00 200.00 - Insurance - Auto 1,000.00 250.00 250.00 - Building Maintenace & Repairs 500.00 100.00 30.74 69.26 Fleet Maintenance and Parts 1,800.00 500.00 125.01 374.99 Fuel and Lubricants 800.00 200.00 187.63 12.37 Page 1 of 2 076 Other Equipment Repairs /Supplies Personal Safety Equipment 800.00 300.00 397.55 (97.55) Electrical Contractors 16,400.00 - - - Light Bulb Ballast 16,800.00 6,100.00 6,484.63 (384.63) Total Street Lighting Field Operating 214,900.00 60,250.00 50,995.10 9,254.90 Total Street Lighting Expenditures 347,700.00 99,840.00 84,218.22 15,621.78 Capital Expenditures: Street Lighting Field Operations Other Machinery /Equipment - - - - General Improvements* - - 9,650.00 (9,650.00) Total Capital Expenditures - - 9,650.00 (9,650.00) Total Operating Expenditures 347,700.00 99,840.00 93,868.22 5,971.78 Non - Operating Expenditures: Tax Collector Fees 14,000.00 9,800.00 8,546.75 1,253.25 Property Appraiser Fees 8,900.00 - - - Reserve for Future Construction 712,900.00 - - - Reserves (2 1/2 mos. for Contingencies) 100,000.00 - - - Reserves for Capital 205,900.00 - - - Total Non - Operating Expenditures 1,041,700.00 9,800.00 8,546.75 1,253.25 Total Expenditures 1,389,400.00 109,640.00 102,414.97 7,225.03 Net Profit /(Loss) - 1,228,708.33 1,241,202.21 12,493.88 *Bollards replaced on Ridgewood Page 2 of 2 a7 Operating Revenues: Fund 111 Distribution Total Operating Revenues Operating Expenditures: Clam Bay Dredging Engineering Fees Other Contractural Services Total Clam Bay Dreging Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - January 31, 2015 Clam Bay Ecosystem Fund 111- FY 2016 (Unaudited) Amended YTD YTD Budget Budget Actual Variance $ 150,000.00 $ - $ - $ - $ 150,000.00 $ - 150,000.00 $ 15,000.00 9,270.00 5,730.00 $ 150,000.00 $ 15,000.00 $ 9,270.00 $ 5,730.00 Capital Expenditures: Clam Bay Restoration Improvements General $ - $ - $ - $ - Total Capital Expenditures $ - $ - $ - $ - Total Clam Bay Operating Expenditures $ 150,000.00 $ 15,000.00 $ 9,270.00 $ 5,730.00 Net Profit /(Loss) $ - $ (15,000.00) $ (9,270.00) $ 5,730.00 a? Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Goods Received /Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - January 31, 2016 Clam Bay Fund 320 - FY 2016 (Unaudited) Assets $ 190,678.07 335.92 247,870.29 438,884.28 $ 438,884.28 Liabilities and Fund Balance 25,082.00 79,864.28 333,938.00 25,082.00 413,802.28 $ 438,884.28 .21 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - January 31, 2015 Clam Bay Fund 320 - FY 2016 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 80,003.75 $ 80,003.75 $ 80,003.75 $ Special Assessment 133,500.00 114,810.00 115,610.10 Transfer from Tax Collector - - - Fund 111 - - - Revenue Reserve (est. 5 %) (6,700.00) - - Interest 500.00 200.00 285.42 Total Operating Revenues $ 207,303.75 $ 195,013.75 $ 195,899.27 $ Operating Expenditures: Clam Bay Restoration Engineering Fees $ 56,091.10 $ Other Contractural Services 18,934.27 $ Tree Trimming 60,424.00 Other Equipment Repairs 1,077.77 Aerial Photography 24,788.60 Minor Operating 9,188.01 Other Operating Supplies 2,000.00 Total Clam Bay Restoration $ 172,503.75 Clam Bay Ecosystem Engineering Fees $ - Licenses and Permits - Other Contractual Services - Total Clam Bay Ecosystem $ - $ Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ 11,000.00 $ Total Capital Expenditures $ 11,000.00 $ Total Clam Bay Operating Expenditures $ 183,503.75 $ 16,827.33 $ 15,120.67 $ 25,176.67 25,082.00 800.10 85.42 885.52 1,706.66 94.67 42,004.00 $ 40,202.67 $ 1,801.33 42,004.00 $ 40,202.67 $ Page 1 of 2 1,801.33 3& Non - Operating Expenditures: Tax Collector Fees $ 3,600.00 $ 2,880.00 $ 2,312.12 $ 567.88 Property Appraiser Fees 2,700.00 1,890.00 1,681.79 208.21 Reserves for Contingencies 17,500.00 - - - Total Non - Operating Expenditures $ 23,800.00 $ 4,770.00 $ 3,993.91 $ 776.09 Total Expenditures $ 207,303.75 $ 46,774.00 $ 44,196.58 $ 2,577.42 Net Profit /(Loss) $ - $ 148,239.75 $ 151,702.69 $ 3,462.94 Page 2 of 2 31 Operating Revenues: Fund 111 Distribution Total Operating Revenues Operating Expenditures: Clam Bay Dredging Engineering Fees Other Contractural Services Total Clam Bay Dreging Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - January 31, 2015 Clam Bay Ecosystem Fund 111 - FY 2016 (Unaudited) Amended YTD YTD Budget Budget Actual Variance $ 150,000.00 $ - $ - $ - $ 150,000.00 $ 150,000.00 $ 3,000.00 2,645.00 $ 150,000.00 $ 3,000.00 $ 2,645.00 $ Capital Expenditures: Clam Bay Restoration Improvements General $ - $ - $ - $ Total Capital Expenditures $ - $ - $ - $ Total Clam Bay Operating Expenditures $ 150,000.00 $ 3,000.00 $ 2,645.00 $ Net Profit /(Loss) $ - $ (3,000.00) $ (2,645.00) $ 355.00 355.00 355.00 355.00 39 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - January 31, 2016 Capital Projects Fund 322 - FY 2016 (Unaudited) Assets Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets $ 1,578,930.67 3,706.13 2,282,627.55 Liabilities and Fund Balance Current Liabilities Accounts /Trade Payable Goods Received Inv. Received Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance 1,145,309.57 2,719,954.78 3,865,264.35 $ 3,865,264.35 3,865,264.35 $ 3,865,264.35 33 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - January 31, 2015 Capital Projects Fund 322 - FY 2016 (Unaudited) Page 1 of 2 3q Annual Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 1,361,477.09 $ 1,361,477.09 $ 1,361,477.09 $ - Transfer from Fund 109 General - - - - Miscellaneous (PBF N Berm Paving Cost) - - - - Special Assessment 400,700.00 344,602.00 346,160.08 1,558.08 Transfer from Tax Collector - - - - Revenue Reserve (est. 5 %) (20,300.00) - - Interest 5,000.00 1,666.67 3,222.37 1,555.70 Total Operating Revenues $ 1,746,877.09 $ 1,707,745.76 $ 1,710,859.54 $ 3,113.78 Operating Expenditures: Irrigation & Landscaping Hardscape Project (50066) Engineering Fees $ 56,063.32 $ 3,363.80 $ 2,837.50 $ 526.30 Other Contractural Services 611,987.00 - - - Rent Equipment 635.50 - - - Sprinkler System Repairs 3,650.52 - - - Landscape Materials 88,206.75 - - - Permits - - - - Signs & Posts (Share the Road) - - - - Electrical - - - - Other Operating Supplies 3,489.25 - - - Traffic Sign Restoration Project (50103) Traffic Signs 68,834.00 - - - Lake Aeration (50108) Improvements 100,020.77 - - - North Berm Restoration (50107) Other Contractural Services 25,400.13 - - - Beach Renourishment (50126) Other Contractural Services 400,000.00 - - - Lake Bank Project (51026) Swale & Slope Maintenance 40,842.75 10,210.69 4,720.00 5,490.69 Engineering Fees 110,500.00 16,575.00 - 16,575.00 Landscape Materials 2,940.86 - - - Other Contractural Services 106,306.24 106,306.24 124,990.00 (18,683.76) Upgrade Irrigation System (51145) Page 1 of 2 3q Improvements 116,000.00 - - - Total Irrigation & Landscaping Expenditures $ 1,734,877.09 $ 136,455.73 $ 132,547.50 $ 3,908.23 Non - Operating Expenditures: Tax Collector Fees $ 8,000.00 $ 7,200.00 $ 6,922.97 $ 277.03 Property Appraiser Fees 4,000.00 4,000.00 5,040.49 (1,040.49) Revenue for Contingencies - - - Total Non - Operating Expenditures: $ 12,000.00 $ 11,200.00 $ 11,963.46 $ (763.46) Total Expenditures $ 1,746,877.09 $ 147,655.73 $ 144,510.96 $ 3,144.77 Net Profit /(Loss) $ - $ 1,560,090.03 $ 1,566,348.58 $ 6,258.55 Page 2 of 2 3y Pr Clam Bay Update Clam Bay Copper. The results to date are attached. Total phosphorus and total nitrogen. Preliminary results received from Dr. Tomasko appear to indicate that total nitrogen levels in Clam Bay meet the site - specific alternative criteria and that total phosphorus levels in Clam Bay may be slightly higher than allowable. There were 81 samples (9 samples at 9 sites), and 13 -15 of these exceeded the upper level for total phosphorus. Ten percent of the samples may exceed the upper so the 16 -18% that exceeded the upper limit is slightly more than allowable. Ten of the samples that exceeded the allowable limit for total phosphorus were at stations 1 and 2 which are in the northern end of Clam Bay. This means that the strategies needed to address slightly higher levels of total phosphorus can be focused in that area of Clam Bay. USACE permit application. The application is #6 in the queue at U.S. Fish and Wildlife. When it becomes #1, the agency has up to 90 days to review it. USACE will process the 10 -year dredging permit application once the agency has completed its review. Tidal gauges. The gauges have been installed, and two of them are capable of transmitting data to a computer. Two of the gauges may be in dead zones, meaning that there is no available phone service to transmit the data to a computer. Manual retrieval of the data on these two gauges may be needed. Aerial photo of Clam Bay. The photo has been taken. Osprey platform and shorebird signage. Staff will pursue with County staff members whether the County would grant permission for the PBSD to erect a platform for ospreys between the Strand and the PBF north beach facility. Clam Bay reports. The three annual reports have not been received as of January 28, 2016. Prepared by Susan O'Brien January 28, 2016 -0 t , 7 ( a } .It p t° tu! -,ii*. Clam Bay 1 Clam Bay l 2 Clam Hay 3 Clam Bay 4 Clam Say S Cdam Bay 6 Clam Bay 7 CSam Bay a Clam, Bay 9 312/15 3126115 1.S4 4.97 20.40 3.93 1.12 4.68 O.SQ 3.50 11 0.35 i 3.00 0.35 � 3.58 0.35 3.00 ��035 3.00 0.35 3.00 4/29 /15 4.10 1 4.49 3.39 0.65 4.73 1.71 0.94 1.69 1-51 5 26/15 4:49 2 -b6 1 -24 137 0.27 ! 0.27 0.35 0.36 L91 5 30/35 3.04 2.16 0.47 3.08 0.27 0.27 2.04 0.27 0-27 7/16/15 Q /26/15 4.91 ( 0.88 11.20 1.45 4.15 L89 2.66 1.43 1.58 2.10 4.14 1.05 7.12 4.36 3.26 3.68 1.53 3.61 91615 2.77 11.60 3.10 219 0.54 0.50 0.90 0.27 039 tu! -,ii*. 1. u i /,.3t• : 938 t,`?(;. .�-' 1;? 1, .0 -�.. t;' za�pr . �,-, r +' It -7 /IS' x,39 1. It 2, tb l . 7S t, 09 ; $b`f 1, 3.7 , 410 . to 2'f q. ; `3 x T KCEEDED STATE STANDARD OF <_3.7pg/L Clam Bay Water Quality Sampling Locations i Clam Bay i Legend _ Ctam Bay Water Ouarty Statbns j Clam Bay 2 d � Cfam Bay 3 I qlpklo� Clam Bay 4 r ;.lam Bay Sa!ttgtzn3 iosa6ons 2009 Station Lat Long Clam6ayl &x49.0082514.618 Clam 6a} 2 8148.9862613:277 Clam Bay 3148.95526 13.859 C #arn Bay 4 8145.43.32613.636 Ciao Ray 5 3148.8242613.010 ClarrBay6 81 48.8682612.800 C: ; Uap % 6!4.3532612.682 C[am8ap8 814 8:7662612.655 Clam bap 9 8148.5862612.654 Bay 5 Clam Owe 3� LANDSCAPE & SAFETY COMMITTEE REPORT The Landscape and Safety Committee met on January 11, 2016 at the Pelican Bay Community Center. The following items were discussed and acted upon: 1. The issue of car carriers parking on Pelican Bay Blvd. was discussed with representatives of the CCSO. Although it is illegal to park on County streets in Pelican Bay, enforcement is difficult and warnings or citations are at the discretion of the CCSO deputy. PBSD Administrator, Neil Dorrill, offered a recommendation that the PBF and the PBSD staffs explore finding a close offsite alternative for car carriers to use. 2. After months of discussion and revisions, the L &S Cte. voted unanimously to ask the full board of the PBSD to approve new Landscaping Goals and Guidelines. 3. Remediation of issues at the corners of PB Blvd. at Avalon and L'Ambience are underway involving replanting of Asiatic Jasmine and pathway repairs. The utility box at the 4 -way stop will be painted, if possible, to camouflage it and make it less obvious. 4. The extra police patrols from 6PM to 11 PM are ongoing. The stats from 11/20/15 to 01/06/16 are: 142 warnings and 12 citations. The overwhelming majority of traffic violations are vehicles not stopping at stop signs; number 2 is speeding. 5. Discussion of the traffic patterns at the Pelican Bay North and Rt. 41 exit, resulted in the suggestion that staff ask the County if the vehicles exiting Trail Blvd. could have their traffic light delayed to allow vehicles exiting PB Blvd. onto Rt. 41 some appropriate number of seconds to make unimpeded left turns onto Rt. 41 or to proceed across Rt. 41 to Trail Blvd. Submitted by: Joe Chicurel, Chairman PBSD L &S Cte. 37 EXECUTIVE SUMMARY The Landscape and Safety Committee voted unanimously to recom- mend that the full PBSD Board approve and adopt the attached Peli- can Bay Landscaping Goals and Guidelines. OBJECTIVE: In order to establish safe, attractive, and high quality land- scaping, reflective of the desires of Pelican Bay residents and Pelican Bay's premier community status, the attached Pelican Bay Landscaping Goals and Guidelines have been approved by the Landscape and Safety Committee for adoption by the Pelican Bay Services Division. CONSIDERATIONS: The old CIP Landscaping Goals, which have been terminated by the PBSD Board, were the frame work for two completed phases of re- landscaping carried out by the PBSD Operations Dept. over the past several years. Unfortunately, the goals and direction set forth in the CIP and designed by our landscape architects, created unintended consequences and flawed design elements. The flawed design elements created unsafe lines of sight at intersections by utilizing the wrong plants and not leveling medians which resulted in plants being too elevated obscuring sight lines for vehicles and pedestrians. The unintended consequences of the CIP goals were: 1. An increase in water usage and no water savings. 2. Labor and manpower costs increased due to increased maintenance requirements by needlessly removing sodded areas in favor of plants (e.g. the need to weed the increased number of planted areas; increased mulching expenses; and increased pruning and trimming needs). RECOMMENDATION: Approve and adopt the new Pelican Bay Landscap- ing Goals and Guidelines. (see accompanying document) 3f Pelican Bay Landscaping Goals and Guidelines I. SAFETY 1. Maintain safe lines of sight for pedestrians on pathways and for vehicles on roadways. 2. Develop a plan for timely tree pruning. II. WHEN APPROPRIATE UTILIZE DROUGHT RESISTANT PLANTS THAT REQUIRE MINIMAL FERTILIZER AND MAINTENANCE III. REPLACE UNHEALTHY VEGETATION, HIGH MAINTENANCE PLANTINGS, AND CATEGORY 1 INVASIVES IV. ESTABLISH AND MAINTAIN ATTRACTIVE ENTRANCE AND INTERSECTION LANDSCAPES 1. The entrances are located on US 41: Pelican Bay Blvd. North, Pelican Bay Blvd. South, and Gulfpark Drive V. MAINTAIN ALL PELICAN BAY LANDSCAPES AND ITS TREE CANOPY IN A TIMEY MANNER 31 Proposed draft of a motion: Move that PBSD approach each association with responsibility for maintaining a private lake and ask whether that association would agree to provide an easement to the PBSD for access to and maintenance of that lake. The response from the association would be non - binding. Proposed draft of a letter to each association: The Pelican Bay Services Division, as part of its responsibility for water management in Pelican Bay, maintains 45 of the 68 upland lakes that collect stormwater and irrigation runoff and feed into Clam Bay. The other 23 lakes are maintained by private entities, primarily individual associations. Most of the lakes are interconnected, with water from PBSD- managed lakes and the 23 private lakes intermingling. The PBSD has for some years been dealing with a pollution problem associated with fertilizer runoff, algae buildup and copper algaecide treatment. We have made considerable progress toward solving this problem in the 45 lakes we maintain. To deal with the problem uniformly, it has been suggested the PBSD take over management of all of the lakes, including the 23 now maintained by private entities. In order to do that, each association maintaining a private lake would have to grant an easement to the PBSD providing access and maintenance authority. Before pursuing this plan, the PBSD is conducting a non - binding survey of the associations in question to see if this approach is generally acceptable. Would agree to turn over management of its lake to the PBSD and grant an easement to provide access for maintenance? Please respond to the PBSD at by March 1, 2016. In the meantime, we would be glad to answer any questions you might have (phone Thank you for your consideration of this important matter. YVT, SUB 40 Chair's report #13 of the Scope of Work in PBSD's administrator's contract includes at the Board's discretion, "the Administrator will provide regular updates /reports on projects, community events, etc." A copy of the Scope is provided for reference. Advantages of the Board requesting updates may include: • needing to have fewer committee meetings; (The October, November, and January Clam Bay Committee meetings were held only to get updates on the RFQ for Clam Bay monitoring, status of the dredging permit application, status of the new tidal gauges, expected dates for receiving the three annual reports, etc..) • spending less time at Board meetings getting updates; • Board members making fewer requests to the staff for updates; • Board members being able to answer questions they receive from PB members. Options for providing these updates may include an update midway between monthly board meetings or a shorter update that is done once a week, similar to how the PBF does its weekly updates. This topic has been addressed at previous PBSD Board meetings, and our administrator said he thought his communication with the PBSD Chair was sufficient. Since April 2015 Neil has initiated two contacts with me. I think all Board members would benefit from regular updates on major projects and topics discussed at committee and Board meetings. Susan O'Brien January 28, 2016 Exhibit 1: Scope of Work, Specifications and Response Format As requested by the Pelican Bay Services Division (hereinafter, the "Division or Department "), the Collier County Board of County Commissioners Purchasing Department has issued this Request for Proposal (hereinafter, "RFP') with the intent of obtaining proposals from interested and qualified firms for management services, in accordance with the terms, conditions and specifications stated below. The Consultant (or Administrator), at a minimum, must achieve the requirements of the Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Purchasing Policy. Brief Description of Purchase The successful firm will be responsible for the oversight and the day -to -day management services for the Pelican Bay Services Division. Historically, the past contract spend has been approximately $315,000 ( July 1, 2009 — 12/3112013). Background The Community of Pelican Bay has been designated a dependent Municipal Services Taxing and Benefit Unit (MSTBU) district within Collier County and oversees the operations of the Pelican Bay Services Division (PBSD) as per Collier County Ordinance #2002 -27 ( "Ordinance "), Attachment "A.' The Community thus receives all services directly from Collier County and all special, non - County services and benefits from the Pelican Bay Services Division (PBSD). Pelican Bay property owners (both residential and commercial) tax and assess themselves each year to pay for the special PBSD services and amenities. These PBSD funds are collected by the County but are administered by the Administrator of the Pelican Bay Services Division. Inasmuch as all funds administered by the Administrator are derived from Pelican Bay property owners, and all services, programs and projects are done to benefit these same property owners, it is the Administrator's primary job to manage these funds and the PBSD activities for the benefit of the Pelican Bay Community. The PBSD Board acts for the Board of County Commissioners in the day to day operational direction of the Administrator of the PBSD as per Section 13, Items D and E of the Ordinance. Detailed Scope of Work The Contractor shall be legally considered an independent contractor, and neither the Contractor nor their employees shall, under any circumstances, be considered employees or agents of the County nor PBSD, and that the County and PBSD shall be at no time legally responsible for any negligence on the part of said Contractor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. The Contractor's personnel and management to be utilized for this project shall be knowledgeable in their areas of expertise. The County and Pelican Bay Services Division Board reserves the right to 14 -6230 Management Services for Pelican Bay Services Division RFP_Non CCNATemplate_01012014 �z R perform investigations as may be deemed necessary to insure that competent persons will be utilized in the perormance of the contract. Selected firm shall assign as many people as necessary to complete the services on a timely basis, and each person assigned shall be available for an amount of time acequate to meet the required service dates. The firm shall not change key personnel unless the following conditions are met: 1. Proposed replacements have substantially the same or better qualifications and/or experience. 1 Ti-e County is notified in writing as far in advance as possible. Firm shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The PBSD re-ains final approval of proposed replacement personnel. The Consultant will identify an Administrator, whose duties and responsibilities include the following: 1. It will be the Administrator's main responsibility to implement the policies of the PBSD, as directed by the Pelican Bay Services Division Board. The Administrator shall prepare the necessary organizational structure and interview and recommend personnel to be hired and employed by the County for the PBSD. The Administrator shall supervise the personnel employed by the PBSD in accordance with all Federal, State and County laws, rules and regulations where applicable. The Administrator shall request approval of the PBSD Board for any significant changes in size or makeup of the organization. Currently, the Administrator has the following people reporting: one (1) Superintendent; one (1) Operations Analyst, one (1) Administrative Assistant and sixteen (16) field employees. 3. It will be the Administrator's job to coordinate activities of the PBSD as assigned in an effective, efficient and professional manner. The job requires an individual who has an ability to conceive, obtain approval for and implement programs or projects desired by the Pelican Bay Community as identified by the PBSD Board. 4. The Administrator shall be expected and prepared to make recommendations, on a regular basis, for programs to improve the Pelican Bay community. 5. The Administrator may be asked by the PBSD Board to participate in certain meetings, discussions, project site visits, workshops and hearings, which pertain to the administration of the services being provided and report results to the Board. 6. The Administrator shall work with the Chairperson of the PBSD Board in the preparation of the Board's Agenda for the monthly Board Meeting and will participate in this monthly meeting. The Administrator will provide background information to support the agenda of the meetings according to PBSD protocols. The Administrator may also work with Committee Chairs in the preparation of agendas and participate in the Committee Meetings of the Budget Committee and all committees established by the PBSD Board. PBSD committees which currently have regular meetings (approximately two (2) hours per meeting): • Water Management and Landscape — Monthly • Clam Bay - Monthly • Budget — Monthly January through May 7. The Administrator may be called on to provide assistance to any or all other committees that are currently and may be created by PBSD Board. 14 -6230 Management Services for Pelican Bay Services Division RFP_Non_CCNATemplate 01012014 b I - -43 I t v 8. The Administrator shall prepare and administer the PBSD budget in accordance with all state and county laws and regulations. The Administrator shall assist and cooperate with the Budget Committee in the preparation of the PBSD's Annual Budget in accordance with County _ ru es and regulations where applicable. g. The Administrator will have an understanding of Florida County government operations, good management principles and skills, as well as some knowledge in personnel relations, public relations, accounting and computer software operations. 10. The Administrator's performance may be critiqued by any PBSD Board Member at a regular monthly Board Meeting in regards to performance and responsibilities. Board members may also meet privately with the Administrator to discuss the Administrator's performance. 11. The Administrator will respond to any requests for information or data from the County Manager's Office. 12. The Administrator shall devote such time as necessary to complete the duties and responsibilities assigned according to the scope of work of this RFP. The Administrator shall report in detail on a monthly basis the time spent during that period in the performance of these duties to the PBSD Board. The PBSD currently provides on -site space for the Administrator in Pelican Bay, but is not contractually required to do so. 13. At the Board's direction, the Administrator will; • Provide regular updates / reports on projects, community events, etc. • Respond to PBSD Board member inquiries in a timely manner as established in the PBSD protocols. Term of Contract The contract term, if an award(s) is /are made is intended to be for one (1) year with three (3) additional one (1) year renewal options. Prior to the execution of the extension offer, PBSD intends to provide annual feedback to the service provider. The contractor will be expected to execute the County's standard contract document. Any modifications to that document shall be made solely at the discretion of the County. Prices and fees shall remain firm for the initial term of this contract. Requests for consideration of a price / fee adjustment must be made on the contract anniversary date, in writing, to the Purchasing Director. Price adjustments are dependent upon the consumer price index (CPI) over the previous twelve (12) months, budget availability and program manager approval. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process 14 -6230 Management Services for Pelican Bay Services Division RFP_Non_CCNATemplate_01012014 6 PBSD Directors - Over the past several months, members of the PBPOA and the Mangrove Action Group have suggested the PBSD board has untapped powers and autonomy, allowing us to operate with little county interference. A Letter of Understanding (1/24/2006) was presented in support of this. The PBSD board has not had the opportunity to discuss this, and our chair chose not to form an ad hoc committee to thrash it out. As such, I offer my views, which I feel would be largely confirmed by the Board of County Commissioners. • The PBSD board is an advisory board to the BCC. Its function is to advise on the management of the Pelican Bay MSTBU. • PBSD directors are appointed by the BCC. • The BCC approves the PBSD budget each year. • As it has done in the past, the BCC may at any time change the ordinance defining PBSD's responsibilities. • The BCC may override any decision by the PBSD board. • In practice, the PBSD board makes most of the MSTBU policy decisions (the BCC has other priorities). • In practice, the PBSD staff carries out most of the policy decisions made by the PBSD board. • Allowing the PBSD board "...to exercise decision and control of day to day operational affairs ..." as indicated in the Letter of Understanding, does not, in my view, mean micromanaging the staff We should provide broad policy guidance and then get out of the way. Dave Trecker 1/11/16 Agnoli, Barber & Brundage, Inc Engineer's Opinion of Probable Cost June 26 2015 PN 15 -0019 Pelican Bay - Oak Lake Sanctuary Swale Restoration Item No. Description Unit Quantity Unit Cost Total Cost 1 MOBILIZATION LS 1 $3,000.00 $3,000.00 2 RIP -RAP WITH FILTER FABRIC MIRAFI 140N SY 20 $75.00 $1,500.00 3 SOD (Bahia) SY 1,200 1 $5.00 $6,000.00 4 GRADE SWALE and adjacent slope/bank SY 1,200 $5.00 $6,000.00 5 STAKED TURBIDITY BARRIER / EROSION CONTROL LF 100 $20.00 $2,000.00 TOTAL $18,500.00 10% CONTINGENCY $1,850.00 TOTAL 110% OF PROBABLE COST $20,350.00 Quantities based on estimated 300 linear feet swale length and 36' width from Conveyance Swale Plans, June 2015 Agnoli, Barber & Brundage, Inc Bid Tab Quantities Revised February 2, 2016 PN 15 -0019 Pelican Bay - Oak Lake Sanctuary Conveyance Swale Restoration Plans Item No. Description Unit Quantity Unit Cost Total Cost 1 MOBILIZATION LS 1 2 EXISTING RIP -RAP RE -GRADE SY 80 3 1 NEW RIP -RAP WITH FILTER FABRIC MIRAFI 140N SY 35 SOD BAHIA) SY 1,990 5 GENERAL GRADING (NORTH AND SOUTH OF SWALE AREA) SY 21500 L4 6 EARTHWORK EXCAVATION CY 65 7 EARTHWORK FILL CY 50 8 STAKED TURBIDITY BARRIER/ EROSION CONTROL LF 200 TOTAL BID ALTERNATE 1 I PINE STRAW SY 1 1,980 Quantities based on ABB Plans 11319_ME3 dated January 2016 QUOTE 15- 6397 -01 CLAM BAY ENVIRONMENTAL SERVICES Purpose and obieetives The overarching goal of the Clam Bay NRPA Management Plan is to establish the basis for management activities that will be undertaken to protect the health of the Clam Bay Natural Resource Protection Area (NRPA) estuary. Specific information regarding the Clam Bay NRPA Management Plan, Clam Bay permits, annual reports, maps, etc. is posted at: http://pelicanbqyservicesdivision.net/rf The purpose of this request for service is: 1. Maintain and protect the native floral and faunal communities 2. Ensure estuary has adequate tidal and freshwater flows to maintain ecological health 3. Maintain water quality 4. Monitor archaeological sites 5. Ensure recreational activities are environmentally compatible Scope of Services: Task I - Mangrove monitoring (Lump Sum) • Annual monitoring of nineteen (19) existing plot locations (see Exhibit 2). • Quarterly photographs from rooftops of two high -rises (Grovesnor & Montenero). Contractor is expected to make arrangements for access with project manager. • Contractor is expected to advise project manager of stressed areas and make recommendations to mitigate /resolve problems on as- needed basis. • Observations, data, and recommendations from this task should be included in the annual report (Task XI). Task II - Exotic and nuisance vegetation monitoring (Lump Sum) • Quarterly inspection of NRPA including berms, boardwalks, and waterway areas to identify Category I and II invasive exotic and nuisance vegetation. • For the purposes of obtaining exotic and nuisance vegetation removal quotes, contractor is expected to advise project manager of these locations and recommend methods for removal on as- needed basis. • Observations, data, and recommendations from this section should be included in the annual report (Task XI). Task III - Coastal Scrub and Cabbage Palm Hammock monitoring (Lump Sum) This is a new annual monitoring activity. Coastal Scrub and Cabbage Palm Hammock plant communities were identified within the Clam Bay NRPA (see Clam Bay NRPA Management Plan pp. 12 -15). Establish and monitor at least three (3) new plots. 2- Feb -16 • Observations, data, and recommendations from this section should be included in the annual report (Task XI). Task IV - Seagrasses monitoring (Lump Sum) • Annual monitoring of eight (8) existing transects (see Exhibit 5) and prior to or following any dredging event. • Observations, data, and recommendations from this section should be included in the annual report (Task XI). Task V - Protected species monitoring (Lump Sum) • Annual identification of floral and faunal species and associated habitats., • Annual identification of gopher tortoise burrows. • Obtain Collier County sea turtle nesting data from appropriate County division. • Observations, data, and recommendations from this section should be included in the annual report (Task XI). Task VI - Recreational facilities monitoring (Lump Sum) • Bi- annual or on an as- needed basis following a storm event, inspect canoe trail markers signage and for the purposes of obtaining quotes for repairs, inform project manager of any damaged elements Task VII - Archaeological sites monitoring (Lump Sum) • Annually inspect three (3) archaeological sites for signs of disturbance (see Clam Bay NRPA Management Plan p. 36). Observations, data, and recommendations should be included in the annual report Task VIII - Hand -dug channels inspection & maintenance (Lump Sum) Annual inspection and clearing of existing hand -dug channels (see Exhibit 4). Work should be done in March or before the rainy season starts, and on an as- needed basis following storm events or strong tidal surges. Coordination of maintenance clearing, debris removal, and removal of vegetation or trees obstructing waterway and/or canoe trail to ensure appropriate freshwater inputs and drainage. Observations, data, and recommendations from this section should be included in the annual report (Task XI). Task IX - Water level monitoring (Lump Sum) • Three water level loggers are installed at three existing well point locations (see Exhibit 3). • Water level logger data should be monitored quarterly. • Inform project manager of any problems or concerns with equipment on an as- needed basis. • Observations, data, and recommendations from this section should be included in the annual report (Task XI). Task X - Annual Clam Bay monitoring report and presentation (Lump Sum) 2- Feb -16 • Prepare and present to the PBSD Board an annual Clam Bay monitoring report detailing the state of the system for the monitoring period. Task XI - General and Miscellaneous Services Time and Material (Not to Exceed) • General consulting services on as- needed /as requested basis. • Attendance at monthly PBSD Board and Committees meetings, and/or Board of County Commissioners' meetings on as needed/as requested basis. • Assist project manager with preparing educational material such as the Clam Bay Field Guide and Clam Bay Canoe Trail Map & Guide on as needed /as requested basis. • Emergency retrieval of tidal gauges data on as needed basis. Compensation: Task Description Unit of Measure Price 1 Mangrove Monitoring Lump Sum $ 2 Exotic and Nuisance Vegetation Monitoring Lump Sum $ 3 Coastal Scrub and Cabbage Palm Hammock Monitoring Lump Sum $ 4 Seagrass Monitoring Lum Sum $ 5 Protected Species Monitoring Lump Sum $ 6 Recreational Facilities Monitoring Lump Sum $ 7 Archaeological Sites Monitoring Lump Sum $ 8 Hand -dug Channels Inspection and Maintenance Lump Sum $ 9 Water Level Monitoring Lump Sum $ 10 Annual Clam bay Monitoring Report and Presentation Lump Sum $ 11 General and Miscellaneous Services Time and Material $ 12 Total $ 2- Feb -16