Minutes 01/06/2016 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
JANUARY 6,2016
The Pelican Bay Services Division Board met on Wednesday, January 6, 2016, at 1:00 p.m. at
the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naple Florida 34108.
In attendance were: D N CO IF f l M
Pelican Bay Services Division Board , -
Susan O'Brien, Chairman Peggy Pinterich '/20!
Joe Chicurel, Vice-Chairman Mike Shepherd BY
Tom Cravens Scott Streckenbein
Ken Dawson Dave Trecker
Bohdan Hirniak Gary Ventress
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill,Administrator Lisa Jacob,Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present
Dave Cook, Pelican Bay Foundation Mary Johnson, Pelican Bay Foundation
Mohamed Dabees, Humiston& Moore Chris Stephens, Earth Tech
Peter Duggan, Mangrove Action Group Jeremy Stark, Earth Tech
Tim Hall, Turrell, Hall & Associates Kathy Worley, The Conservancy of SW Florida
Jim Hoppensteadt, Pelican Bay Foundation
APPROVED AGENDA(AS AMENDED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 12/2/15 Regular Session meeting minutes
5. Audience comments
6. * Approve landscaping easement document for selected private property in Pelican Bay
for recommendation to the Board of County Commissioners if approved by the property
owner.
7. Presentation of the Annual Clam Bay Report(time certain at 2:00 p.m.)
$. *Accept 2015 Clam Bay reports (This item was removed)
9. *Approve agreement with Earth Tech Environmental, LLC for Clam Bay monitoring in
2016
10. Discuss materials for new Board members and orientation workshop
11. Administrator's report
a. Update on the rip rap along northern berm
b. Update on the line of sight issues at Pebble Creek crosswalk and at Pelican Bay
Blvd. intersections at Hammock Oak and North Pointe
c. December financial report
12. Committee reports
a. Budget
b. Clam Bay
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Pelican Bay Services Division Board Regular Session
January 6, 2016
c. Landscape & Safety
d. Water Management
13. Chair's report
a. Update on contacts with commercial members
b. Ad hoc committee to discuss provisions of PBSD ordinance relating to the roles
of the PBSD Board, County Manager, and PBSD's administrator
14. Unfinished business
15. New business
16. Adjournment
ROLL CALL
All members were present and a quorum was established
CHAIRMAN O'BRIEN WELCOMED THREE NEW BOARD MEMBERS: PEGGY
PINTERICH,A COMMERCIAL MEMBER AND MIKE SHEPHERD AND GARY
VENTRESS, RESIDENTIAL MEMBERS
AGENDA APPROVAL
Mr. Cravens motioned,Dr. Trecker seconded to approve the agenda as amended,
deleting Item #8. The motion carried unanimously.
APPROVAL OF 12/2/15 REGULAR SESSION MEETING MINUTES
Mr. Cravens motioned,Mr. Streckenbein seconded to approve the 12/2/15 regular
session meeting minutes as amended. The motion carried unanimously.
AUDIENCE COMMENTS
Dr. Joseph Doyle commented on the Pelican Bay Tax Collector's Office closing and
bicycle safety and education. Ms. Marcia Cravens commented on waterway signage and Clam
Bay reporting. Mr. Ted Raia, Mangrove Action Group, commented on water testing at Pelican
Bay weirs and his opposition to PBSD maintenance of private lakes. Mr. Bachman provided and
discussed a document entitled, "PBSD Water Quality Treatment - Henry Bachman"which was
added to the record.
PRESENTATION OF THE ANNUAL CLAM BAY REPORT (TIME CERTAIN AT 2:00
P.M.)
Mr. Tim Hall, an ecologist with Turrell, Hall &Assoc., gave his annual presentation on
the biological monitoring of Clam Bay. Dr. Mohamed Dabees, an engineer with Humiston&
Moore Engineers gave his annual presentation on the hydraulic and physical monitoring of Clam
Bay. Dr. Dabees reported that significant amounts of sand have accumulated in Sections B and
C of Clam Pass and recommended dredging when the 10-year U.S. Army Corp. permit is issued.
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Pelican Bay Services Division Board Regular Session
January 6,2016
THE BOARD TOOK AN 11 MINUTE BREAK FROM 3:29 PM UNTIL 3:40 PM. MR.
HIRNIAK AND MR. SHEPHERD WERE NOT PRESENT SUBSEQUENT TO THIS
BREAK. AFTER THE BREAK, ITEM#6 WAS DISCUSSED AND VOTED UPON AND
ITEM#13B WAS DISCUSSED. ITEMS #10,#11,#12,AND #13A WERE NOT
DISCUSSED DUE TO TIME CONTRAINTS AND WILL BE TAKEN UP AT THE NEXT
BOARD MEETING IN FEBRUARY.
APPROVE LANDSCAPING EASEMENT DOCUMENT FOR SELECTED PRIVATE
PROPERTY FOR RECOMMENDATION TO THE BOARD OF COUNTY
COMMISSIONERS IF APPROVED BY THE PROPERTY OWNER
Mr. Dorrill gave a brief history of the PBSD maintaining landscaping on Pelican Bay
property for which it has no easement and does not own. A generic easement draft document has
been provided by County Attorney Klatzkow. These landscaping easements would provide the
PBSD appropriate authority for the landscaping work that it has done for many years on these
properties. Each of the private entities (Pelican Bay Foundation, Barrington Club, Laurel Oaks,
Oak Lake Sanctuary, and The Village)would need to agree to Collier County's landscaping
easement over its property before it would be brought to the BCC for approval. In addition, the
PBSD Board discussed whether it should be compensated by these private entities for these
landscaping services.
Mr. Cravens motioned,Dr. Trecker seconded to recommend to the BCC that the
BCC and any willing property owners enter into a landscape easement for
property we have historically maintained. The motion carried 7-1 with Ms.
O'Brien dissenting.
Dr. Trecker motioned, Mr. Cravens seconded an amendment to the motion to
include the landscape easement areas indicated on the handout included in the
agenda package. The motion carried 7-1 with Ms. O'Brien dissenting.
Dr. Trecker motioned, Mr. Cravens seconded an amendment to the amendment to
the motion to add the Foundation's South Beach facility to the landscape easement
areas. The motion carried 7-1 with Ms. O'Brien dissenting.
APPROVE AGREEMENT WITH EARTH TECH ENVIRONMENTAL,LLC FOR
CLAM BAY MONITORING IN 2016
Chris Stephens of Earth Tech introduced himself, gave a summary of Earth Tech's
qualifications, and responded to questions from a PBSD Board member who had concerns over
the level of Earth Tech's biological monitoring expertise.
Jim Hoppensteadt, Pelican Bay Foundation President, commented that the Turrell Hall
quote and the Earth Tech quote could not be compared on an"apples to apples"basis. The
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Pelican Bay Services Division Board Regular Session
January 6,2016
Turrell Hall quote consisted primarily of lump sum quotes for all tasks and included optional
work. The Earth Tech quote included tasks which were quoted on a time and material basis.
Ms. O'Brien motioned, Mr. Cravens seconded to recommend to the BCC to
approve the monitoring quote by Earth Tech. The motion failed 6-4 with Dr.
Chicurel,Mr. Cravens, Mr. Dawson, Mr. Shepherd, Mr. Streckenbein, and Dr.
Trecker dissenting.
Mr. Cravens motioned, Dr. Trecker seconded to direct Mr. Dorrill to work with
the Purchasing Dept. to see about preparing an Executive Summary to take the
bid of Turrell Hall to the BCC for approval. The motion carried 8-2 with Ms.
O'Brien and Mr. Hirniak dissenting.
CHAIRMAN'S REPORT
AD HOC COMMITTEE TO DISCUSS PROVISIONS OF PBSD ORDINANCE
RELATING TO THE ROLES OF THE PBSD BOARD, COUNTY MANAGER,
AND PBSD'S ADMINISTRATOR
Ms. O'Brien reported that she will not appoint an ad hoc committee to discuss provisions
of the PBSD ordinance relating to the roles of the PBSD Board, the County Manager, and the
PBSD's Administrator. She suggested using a cut-off amount of$25,000 for expending capital
funds in the approved budget; all expenditures over this amount would require specific PBSD
Board approval, similar to the policy used by the Pelican Bay Foundation. Dr. Trecker stated
that he would like to offer his rebuttal opinion to Ms. O'Brien's supporting arguments for her
decision at a future PBSD Board meeting.
ADJOURNMENT
IThe meeting was adjourned at 4:05 p.m.
514'1:kn._
Susan O'Brien, Chairman
Minutes approved [ 1 as presented OR [ 'I as amended ON [ O -03 16 ] date
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