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Backup Documents 02/23/2016 Item #16I1 1 61 MISCELLANEOUS CORRESPONDENCE BOARD OF COUNTY COMMISSIONERS February 23, 2016 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. CLERK OF COURTS: 1) Items to be Authorized by BCC for Payment: B. DISTRICTS: 1) Heritage Greens Community Development District: Meeting Agenda 11/16/2015 Meeting Minutes 11/16/2015 2) Port of the Islands Community Improvement District: Meeting Agenda 12/18/2015 Meeting Minutes 12/18/2015 C. OTHER: 16 1 1 81 , t2-0t6= • Lit --- Heritage Greens Community Development Dist,,,, .1• Board of Supervisors District Staff George Coombs,Chairman Calvin Teague,District Manager Jim Marshall,Vice Chairman Greg Urbancic,District Counsel Marsha Coghlan,Assistant Secretary James Carr, PE, District Engineer Henry Michaelson,Assistant Secretary John Jordan,Assistant Secretary Meeting Agenda November 16, 2015 —6:00 p.m. 1. Roll Call 2. Approval of the Minutes A. October 19,2015 Regular Board Meeting 3. Audience Comments 4. Old Business A. Security Contract Update B. Proposal for Guard Gate Bathroom C. Northeast Property Brazilian Pepper Removal D. Fountain Maintenance Renewal E. Golf Cart Rental Agreement Update 5. New Business A. Swale Cleaning B. Guardhouse Cleaning Proposals C. Storm Water Repairs 6. Manager's Report A. Second Amendment to the Management Advisory Services between Heritage Greens CDD and Severn Trent Environmental Services B. Third Amendment to the Management Advisory Services between Heritage Greens CDD and Severn Trent Environmental Services and the District C. Financial Statements 7. Attorney's Report 8. Engineer's Report 9. Supervisors'Requests and/or Comments 10. Audience Comments 11. Adjournment NEXT MEETING IS SCHEDULED FOR JANUARY 18,2016 District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org 161181v w t2fD Heritage Greens Community Development Dist'1.? ��"0I " Board of Supervisors District Staff George Coombs,Chairman Calvin Teague,District Manager Jim Marshall,Vice Chairman Greg Urbancic, District Counsel Marsha Coghlan,Assistant Secretary James Carr,PE,District Engineer Henry Michaelson,Assistant Secretary John Jordan,Assistant Secretary Meeting Agenda November 16, 2015—6:00 p.m. 1. Roll Call 2. Approval of the Minutes A. October 19,2015 Regular Board Meeting 3. Audience Comments 4. Old Business A. Security Contract Update B. Proposal for Guard Gate Bathroom C. Northeast Property Brazilian Pepper Removal D. Fountain Maintenance Renewal E. Golf Cart Rental Agreement Update 5. New Business A. Swale Cleaning B. Guardhouse Cleaning Proposals C. Storm Water Repairs 6. Manager's Report A. Second Amendment to the Management Advisory Services between Heritage Greens CDD and Severn Trent Environmental Services B. Third Amendment to the Management Advisory Services between Heritage Greens CDD and Severn Trent Environmental Services and the District C. Financial Statements 7. Attorney's Report 8. Engineer's Report 9. Supervisors'Requests and/or Comments 10. Audience Comments 11. Adjournment NEXT MEETING IS SCHEDULED FOR JANUARY 18,2016 District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org 161181 .46 > Ad Proof riNapirs Battu NrWEI Sales Rep:Ivonne Gori(N9103) Phone:(239)262-3161 Email:ivonne.gori@naplesnews.com Date:09/25/15 This is a proof of your ad scheduled to run on the dates indicated below. Account Number.531310(N027769) Please confirm placement prior to deadline by contacting your account Company Name:HERITAGE GREENS COMMUNITY rep at(239)262-3161. Ad Id:713957 P.O.No.: Total Cost:$453.36 Contact Name: Email:Jane.Ben-Hayon@stservices.com Tag Line:Notice of Meetings Heritage Greens C Address: 210 N UNIVERSITY DR #702, CORAL SPRINGS, FL, Start Date:10/01/15 Stop Date:10/01/15 33071 Number of Times:I Class:16180-Notice Phone:(954)753-0380 Fax:(954)755-6701 Publications:ND-Naples Daily News,ND-Internet-naplesnews.com I agree this ad is accurate and as ordered. Notice of Meetings Heritage Greens Community Development District The Board of Supervisors of the Heritage Greens Community Development District will hold their meetings for Fiscal Year 2016 at 6:00 p.m.at the Heritage Greens Community Center,2215 Heritage Greens Drive,Naples,Florida on the third Monday of each month as indicated below: October 19,2015 November 16.2015 January 18,2016 February 22,2016 March 21,2016 April 18,2016 May 16,2016 June 20,2016 July 18,2016 August 15,2016 September 19,2016 There may be occasions when one or more Supervisors will participate by telephone. Meetings may be continued to a date, time, and place to be specified on the record at the meeting. Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at(954)753-5841 at least two calendar days prior to the meeting.If you are hearing or speech impaired,please contact the Florida Relay Service at(800)955- 8770 for aid in contacting the District Office. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. Calvin Teague District Manager October 1,2015 No.713957 Thank you for your business. Our commitment to a quality product includes the advertising in our publications. As such,Journal Media Group reserves the right to categorize,edit and refuse certain classified ads.Your satisfaction is important. If you notice errors in your ad,please notify the classified depart- ment immediately so that we can make corrections before the second print date. The number to cal(is 239-263-4700. Allowance may not be made for errors reported past the second print date.The Naples Daily News may not issue refunds for classified advertising purchased in a package rate;ads purchased on the open rate may be pro-rated for the remaining full days for which the ad did not run. 1611 B 1 CleanFlorida - CleanFlorida Estimate m , PO Box 11031 ^41 ‹..ti Naples,FL 34101 Date Estimate'# 1. 239 263-0183 11/16/2015 1067 1,4 �� R'" a accounting@cleannaples.comit,440 Address Heritage Greens Guardhouse Date Service Activity Quantity Rate Amount 11/16/2015 commercial Weekly cleaning of interior and exterior Guardhouse. 1 238.00 238.00 cleaning Include: Bathrooms Sweep and Mop tile floor Spot clean all glass windows/doors weekly Monthly Window Cleaning interior/exterior Weekly cobweb and bug removal on exterior building Paper products supplied to be reimbursed monthly. Your estimate is attached. Weekly cleaning of Guardhouse to be billed monthly on the 1st of the Total $238.00 month of service. Please call me personally if you have any questions. 239-263-0183(office) 239-269-17 12(cell) Accepted By Accepted Date Book your tloliday Party Cleanup Now • 1611 Bi Jim Marshall. 1963 Morning Sun Ln Naples,FL 34119 . October 28 2015 James M.Kamaryt 2081 Crestview Way Naples,FL 34119 Dear Jim: Thank you for your letter of Oct 21,2015 since it's content points out a gross misunderstanding on my part as to the inclusion of swale cleaning into the discussion on sidewalk cleaning. A check of the minutes of the subject meeting clearly indicates that you did refer to both sidewalk and swale cleaning. I'm afraid that I missed that inclusion. Since I thought that the conversation was limited to sidewalk cleaning all of my comments were with reference to that subject and would in no way be applicable to swale maintenance. With regards to your concern about swale maintenance I would like to assure you that the board does accept swale maintenance as our responsibility since it is a integral part of our overall responsibility for Storm Water Management. Discussions we have had in the past involved just how we should best go about accomplishing this task,not whether we should do anything at all. Since you did not get a fair hearing at the last meeting I have asked that the swale subject be added to the Agenda for the next meeting. Hopefully you will he able to attend and join in the discussion. At one point in your letter you refer to"governing covenants". I would like to point out that the CDD is not governed like Home Owners Associations i.e. By Laws,Covenants,and members. Our CDD was established and is governed by Florida State Law. Specifically Florida Statute Chapter 190.In principle the CDD is a Public Entity. A copy of this Document can be found on the internet.This document defines the CDD responsibilities in a general fashion leaving to the Board just how they will implement these tasks. Nowhere will you find any indication of what is not the boards responsibility. I hope the above will help with some of your concerns and that the upcoming meeting will allow you to make us aware of any remaining issues. Yours Truly Jim Marshall Vice-Chairman, Heritage Greens Community Development District 161181 L z , James M. Kamaryt 2081 Crestview way Naples, Florida 34119-3307 October 21, 2015 Mr Jim Marshall. ViceChairman-Heritage Greens CDD 1963 Morning Sun Lane Naples, Florida 34119 Dear Mr Marshall, At the CDD Meeting on Monday, October 19th I raised the issue of 'cleaning the swales'. Which was met with a prompt refusal- This is not the first time this issue was raised. Let me remind you, Dr John Stumpf brought it Before this Board previously- at that time, YOU, specifically YOU, told him 'the CDD just Isn't going to do"- Later o"Later this issue was 'tabled' for a year- x.. 1 r Page 2 I now have more time for outside interests So I came to this Meeting. At the Meeting on Monday, YOU- and another Declined to 'clean' the swales citing this was 'NOT YOUR RESPONSIBILIY'— I should like to see -in writing- specifically Where what ever governing covenants clearly State this- Show this to me, and 171 drop it- Warm regards, Jimmar t y 160181 k? 3 k aecnngS k es 296 Burnt Pine Dr. Naples, FL 34119 Monday, November 16,2015 Ph 239-280-6367 Fax 239-236-1851 www.aaaclean.us aeacleani ngsvc@com casl.net Lisa McGann Severn Trent Management Services 5911 Country Lakes Drive Fort Myers, FL 33905 Thank you for allowing Genesta Services Group, Inc. (dba:AAA Cleaning Commercial Services) to submit a proposal as your cleaning service contractor for the $` property located at The Heritage Greens CDD Residential Our rates are: Per Service: $58.00(Once a week) Our rates include all manpower,equipment and chemicals required. Paper products are to be restocked from customer stock but can be supplied by AAA Cleaning Services at an additional cost. Cleaning For Cleaning services are to be performed by AAA Cleaning Services as described Today's in the attached work schedule. Health Thank you again for allowing AAA Cleaning Services to submit a cleaning proposal for your business.I look forward to establishing an excellent working relationship with you. Truly yours, Member of: Alberto Solis Owner/Operator CM C'fitag isi:'1fir iIlirte 1 11} tuft. iFN4}sr� 6 1 1 Detailed Work Schedule �/" \ For Bonita Bay Sales Office ecriki9 Days of Service Monday,Wednesday and Friday Time Service is performed After 6:00 pm and before 6:00 am Building Representative Emily Domena Work to be performed on the units Times Per Times Per General Cleaning Week Month Other Dust furniture,Pictures 1 Empty garbage cans 1 Replace garbage can liners 1 Vacuum/Mop floors Dust blinds,window sills 2 Baseboards and chair rails 1 Common Areas Restroom • , Refill restroom supplies as needed including paper towels, paper tissue and hand soap Empty all wastebaskets and sanitary napkin receptacles Clean mirrors,dispensers and faucets Clean and sanitize toilet,toilet seat and sink with Damp mop all restroom floors with disinfectant solution 1 Dust all high reach areas including structural ledges,mirror tops,partition tops and ledges Closing Instructions Clean Janitor Closet 1 Report and Damage or unusual Circumstances As needed Secure Exterior Doors and Windows 1 Turn off Lights Turn on Night Lights Equipment and Supplies Furnished By Furnished By Contractor Owner Vacuum Cleaning Equipment(Carts,Buckets, Pails) V Restroom Soap,Paper,Napkins V Dust Mops V Cleaning Rags-Cloths Plastic Bags V 6 Li Professional Janitorial Service Proposal Prepared for: Heritage Greens CDD 5911 Country Lakes Drive Fort Myers , Florida 33905 Submitted By: MaidPro of SW Florida 2085 Pine Ridge Road Naples, FL 34109 Michelle Spitzer CEO 239-596-5200 michelle@maidpro.com Asetyki Rt a nf, 4,1E '4 + 4:;:(04014.1 November 16, 2015 MaidPro of SW Florida 6 1131 MaidPro of SW Florida 2085 Pine Ridge Road '# Naples, FL 34109N j Ii November 16, 2015 Justin Faircloth Heritage Greens CDD 5911 Country Lakes Drive 1=ort.ibiyers, rriurida 33905 Dear Justin , Subject: Janitorial Service Proposal - Heritage Greens CDD, 5911 Country Lakes Drive , Fort Myers , Florida 33905 Thank you for allowing MaidPro of SW Florida to prepare a professional cleaning service proposal for your consideration.We know it takes considerable time and effort to show any potential contractor your facility, and to provide them with the necessary information. So again, thanks! Here are a few important highlights: Before we start...All of our cleaners are thoroughly trained on how to perform each cleaning task, as well as on important safety issues. Our goal is to clean each customer's facility professionally and safely. During the start... We know a seamless, no-hassle start-up is important to every customer. So at MaidPro of SW Florida,we combine up-front preparation and training with strong management and direction to ensure a smooth,successful startup. After the start...A systematic approach to keep your building looking good!At MaidPro of SW Florida,we offer strong management and quality control to plan for, and not lose track of, the many necessary cleaning details. We look forward to the opportunity of becoming a trusted and valued partner in improving and maintaining the appearance of your building. Please call if you have any questions, or need additional information as you review our proposal. Sincerely, Michelle Spitzer CEO MaidPro of SW Florida DdaidPro at SW Florida 1 Heritage Greens CDD Professional Janitorial Service Proposal General MaidPro of SW Florida agrees to provide all labor, supervision, material, and equipment necessary to assure performance of specified cleaning service for the customer. This shall include all services described in the written specifications attached. MaidPro of SW Florida agrees to furnish such cleaning service for a period of one year,the dates yet to be agreed upon. Compensation 1 day per week Professional Cleaning Service Program: $75 per visit plus tax Special Services Carpet cleaning is available- Price quoted upon request. Waxable hard surface floors can be stripped and refinished or scrubbed and re-waxed-Price quoted upon request. Exterior windows can be cleaned -Price quoted upon request. Service Schedule • Cleaning service operations described in this comprehensive program will be performed 1 day per week. The cleaning crew will observe holidays observed by the customer. MaidPro of SW Florida is prepared to adapt this work schedule to coincide with the needs and requests of the customer provided that such requests do not alter the cost of operations. Invoicing All invoicing will be itemized according to monthly work or for special tasks. Invoicing will be at time of service and due upon receipt. Billing options may be available upon request. Supervision Adequate personnel and supervision will be furnished to ensure quality service. Supplies MaicIPro of SW Florida Page 1 of 4 161181 The customer will furnish all consumable products inclusive of but not limited to: toilet tissue,towels,trash liners and hand soap. If desired, MaidPro of SW Florida can provide these products and invoice them separately. MaidPro of SW Florida will furnish all cleaning supplies inclusive of but not limited to: cleaning agents, disinfectants, etc. Equipment MaidPro of SW Florida will furnish and maintain all necessary cleaning equipment inclusive of but not limited to: floor machines, buffers, carpet extractor,vacuums, maid carts, mop buckets,wringers, mops and brooms. The customer agrees to provide a secure space for storage of this equipment, as may be necessary. MaidPro of SW Florida will comply with current OSHA regulations and proven procedures pertaining to all work performed at the customer's location. Insurance MaidPro of SW Florida will furnish all forms of insurance required by law and shall maintain the same in force. • Comprehensive General Liability • Property Damage • Workers' Compensation Employee Status Personnel supplied by MaidPro of SW Florida are deemed employees of MaidPro of SW Florida and will not for any purpose be considered employees or agents of the customer. Equal Opportunity Employer MaidPro of SW Florida is an equal opportunity employer.All necessary employment forms will be maintained by our office as required by law. Our Philosophy MaidPro of SW Florida is committed to providing quality janitorial services that deliver the highest levels of customer satisfaction. Term The term of this agreement shall be for a period of one (1)year and shall automatically renew for additional one (1)year periods on the anniversary date of this agreement. Cancellation This agreement may be terminated or canceled at any time with a minimum of ten (10)days written notice MaidPro of SW Florida Page 2 of 4 161 ' from either party. Agreement This Agreement("this Agreement") is made and entered into as of , 20_, by and between MaidPro of SW Florida, with its principal place of business located at 2085 Pine Ridge Road, Naples, FL 34109 and Heritage Greens CDD with its principal place of business located at Fort Myers , Florida 33905. NOW,THEREFORE, in consideration of the mutual promises and benefits to be derived by the parties they mutually agree to the terms and conditions as outlined above in this agreement. IN WITNESS WHEREOF,the parties have executed this Agreement effective as of the date and year first written above. MaidPro of SW Florida Heritage Greens CDD By: By: Name: Name: Date: Date: Title: Title: MaidPro of SW Florida Page 3 of 4 161161 Heritage Greens CDD Job Specifications Job Specifications Task Description Service Days Fully Clean and disinfect guard house including bathroom 1 day/wk. Spot clean interior and exterior of windows including"circular"window 1 day/wk. fvlaidOro of SW Florida Page 4 of 4 16 1 1 13 Copeland Southern Enterprises,Inc. DATE: 11/04/2015 OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239)245-7118/306 Fax No: (239)245-7120 Heritage Green Community Development District E-MAIL:Justin.FairclothCulstservices.com, OWNER INFORMATION: PROJECT MANAGER:Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples,Fl 34119 FEE AND TYPE: BILL TO THE ATTENTION OF:Justin Faireloth,Assistant District Manager Time&Materials based upon the Rate Schedule in effect at the time service is rendered. Estimated Fees: PROJECT NAME: Heritage Greens,Collier County Drainage Modification for CS 104 $ and 107 WORK DESCRIPTION: Modify Control Structures 104 and 107 to Meet Collier Not-To-Exceed Fixed Fee based upon the Rate County Drainage code. Schedule in effect at the time service is rendered: REMARKS: 1)All residents and Golfers should be notified of work and work areas before work begins. 2) Elevations used and shot will be based on Elevation given on Lump Sum Fixed Fee: $ 2175.00 Engineers Detail sheets for Control Structures 104 and 107. Total Fees: S 1175,QQ Dear Justin Faircloth Pursuant to your request,Copeland Southern Enterprises,Inc.is pleased to submit the following proposal for Drainage Modifications done to CS 104 and 107 For the above-referenced project: SCOPE OF SERVICES(Limited to the following): 1. MOT will be set up around work areas to insure safety for local residents and visitors during the work hours. 2. A 3 man crew will remove existing grate from Control Structure 104 and install an 38"X 50"#5052 Aluminum Plate and seal to the top of the CS with Butyl rubber material used for culvert as an gasket and install 6 Stainless Steel anchor bolts 3. Crews will form and pour a new Inlet top 2.04 ft above existing Flow bine weir for CS 107 for a final top of grate and skimmer Elev.01'14.04 as per Engineer Design Detail Sheet. 4. Once CS 107 lop has been poured than a newly built%a"Alum.#5052 Skimmer will be installed and anchored to the Control Structure with Stainless Steel anchor bolts in 6 locations as shown in Engineers Detail Sheet. 5. CS 107 new skimmer will be installed with top level with the Control Structure and will be 2.54'down from the top of box or 6" below discharge weir in structure to an Elevation of 11.50 ft as shown in Engineers Detail Sheet. 6. Crew will dig out below skimmer 2 ft of material and back fill around structure as described in Collier County's notes once modifications to structure has been completed and Coconut erosion Blanket will be installed in repaired areas. 7. Work is estimated to take 4 days to repair and to complete the Control Structure Modifications. 8. MOT will be removed once all work is completed and work area has been cleaned. Note:Any additional work and services requested,and is not found in this Proposal can be done,but will require additional cost to be paid in full with proposal fee upon the completion of work. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the contract agreement below and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Or Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: 161181 CURB SYSTEMS OF SW FL& SARASOTA,L.L.C. PROPOSAL 10964 K-NINE DR BONITA SPRINGS,FL 34135 Date Proposal# PH:(239)947-3777 FAX:(239)-947-1386 11/13/2015 25651 Name/Address Project SEVERN TRENT HERITAGE GREENS-OUTFALL REPAIRS ATTN.:JUSTIN • Proposal only;contract and schedule must be agreed upon before start of work.This proposal is good for 30 days.Free access to work area required(chute pours from redy-mix truck).Only items shown on proposal arc included.Not responsible for engineering,testing,layout,sub-grading,locates,traffic control,conduit less than 18"below finish grade in location of work(including but not limited to:irrigation,electrical,plumbing,pipes,etc.),clean-up of excess material(including but not limited to.base-rock,dirt,asphalt, etc.),sealer(concrete or joint),joints other than sawcut or 12"bituminuous fiber or surface treatments per FDOT spec.Workmanship shall adhere to FDOT Standard Edition per contract documents.Owner shall carry fire,tornado&other necessary insurance.'type D curb is trench in after paving unless specifically noted otherwise on proposal. Concrete is 3000 psi with no reinforcement unless noted otherwise on proposal. Any deviation fromn said specificaion involving extra cost will he executed only upon written order and will be come an extra charge over and above this estimate.All contracted work is warranted for one year from the last day of contracted work for defects in workmanship.Minimum scheduling requirementrs per mobilization as follows: 3,000 LF machine pour,6,400 SF on flatwork,500 LF handwork curbs.Work damaged by others will be billed at unit rates plus applicable mobilization.All items will be installed linear.Areas of work left to accomodate others will require an additional mobilization per incident. QTY UNIT DESCRIPTION UNIT COST TOTAL FIELD MEASURE REQUIRED FOR FINAL BILLING. UNIT PRICE PROPOSAL.THIS PROPOSAL AND ITS INTENT IS TO BE INCLUDED WITH THE CONTRACT AGREEMENTS AS AN ATTACHMENT. ALL WORK TO BE DONE IN(1)MOBILIZATION.GRADE STAKES TO BE SET BY OTHERS AT STRUCTURE CS 107,IN ORDER TO RAISE THE STRUCTURE TO THE.PROPER ELEVATION, 1 EA STRUCTURE CS 104-REMOVE THE GRATE AND SET A SOLID PRECAST 1,375.00 1,375.00 CONCRETE TOP AND SEALING OFF WITII CEMENT.MINOR TREE TRIMMING INCLUDED.ACCESS TO BE USED AT THE FRONT OF THE SUBDIVISION,ON THE 17TH HOLE. 1 EA STRUCTURE CS 107-RAISE THE STRUCTURE APPROXIMATELY 1.21'AND 5,225.00 5,225.00 INSTALL A 1/4"ALUMINUM SKIMMER PER THE GIVEN DETAIL. CARTPATH TO BE USED AS ACCESS FOR BOBCAT AND CREW TRUCK TO PERFORM THE WORK. --FIELD MEASURE REQUIRED FOR FINAL BILLING.—UNIT PRICE PROPOSAL-MINIMUM BILLING AS QUOTED ABOVE. —NO NIGHT WORK FIGURED.—FORM,PLACE AND FINISH ONLY.— LAYOUT,TESTING AND MAINTENANCE OF TRAFFIC BY OTHERS.—ALL EXCAVATION AND GRADING TO BE DONE BY OTHERS UNLESS OTHERWISE NOTED ABOVE.—THIS PROPOSAL AND IT'S INTENT IS TO BE INCLUDED WITH THE CONTRACT AGREEMENTS AS AN ATTACHMENT.— SIGNED PROPOSAL OR CONTRACT TO BE RETURNED WITH NTO AND BILLING INFORMATION PRIOR TO JOB BEING PUT ON SCHEDULE.— BOND IS NOT INCLUDED IN THIS BID,IF REQUIRED,PLEASE CONTACT US FOR AN ESTIMATE.—NO CONCRETE REMOVALS INCLUDED,UNLESS NOTED ABOVE.—NO COLORED CONCRETE,STAMPED CONCRETE OR SPECIAL FINISHES,UNLESS NOTED ABOVE.—IF MORE DAYS ARE REQUIRED TO COMPLETE THE PROJECT THAN WHAT IS QUOTED ABOVE, ADDITIONAL MOBILIZATION COSTS WILL BE PRICED FOR EACH OCCURRENCE.—SITE SPECIFIC SAFETY MEETINGS,BADGING,OR ORIENTATIONS NOT INCLUDED.IF REQUIRED,THERE WILL BE A$25.00 PER HOUR CHARGE PER PERSON VIA CHANGE ORDER. Signature: Total Printed Name/Title: Company Name: Page 1 Date: 16 111 CURB SYSTEMS OF SW FL&SARASOTA,L.L.C. PROPOSAL 10964 K-NINE DR BONITA SPRINGS,FL 34135 Date Proposal# PH:(239)947-3777 FAX:(239)-947-1386 11/13/2015 25651 Name/Address Project SEVERN TRENT HERITAGE GREENS-OUTFALL REPAIRS ATTN.:JUSTIN Proposal only;contract and schedule must be agreed upon before start of work.This proposal is good for 30 days.Free access to work area required(chute pours from redy-mix u uck).Only items shown on proposal are included.Not responsible for engineering,testing,layout,sub-grading,locates,traffic control,conduit less than 18"below finish grade in location of work(including but not limited to:irrigation,electrical,plumbing,vines,etc.),clean-up of excess material(including but not limited to base-rock,dirt,asphalt, etc.),sealer(concrete or joint),joints other than sawcut or 1/2"bituminuous fiber or surface treatments per FDOT spec.Workmanship shall adhere to FDOT Standard Edition per contract documents.Owner shall carry fire,tornado&other necessary insurance.Type D curb is trench in atter paving unless specifically noted otherwise on proposal. Concrete is 3000 psi with no reinforcement unless noted otherwise on proposal. Any deviation fromn said specifrcaion involving extra cost will be executed only upon written order and will be come an extra charge over and above this estimate.All contracted work is warranted for one year from the last day of contracted work for defects in workmanship.Minimum scheduling requirementrs per mobilization as follows: 3,000 LF machine pour,6,400 SF on flatwork,500 LF handwork curbs.Work damaged by others will be billed at unit rates plus applicable mobilization.All items will be installed linear.Areas of work lett to accomodate others will require an additional mobilization per incident. QTY UNIT DESCRIPTION UNIT COST TOTAL NOT RESPONSIBLE FOR BASE,ASPHALT,PAVER BRICKS,BACKFILL, SOD,LANDSCAPING,IRRIGATION,BURIED LINES,EXISTING UTILITIES OR THE REPLACEMENT OF THESE ITEMS. Signature: Total $6,600.00 Printed Name/Title: Company Name: Page 2 Date: 4r7/ SECOND AMENDMENT TO THE MANAGEMENT ADVISORY SERVICES AGREEMENT BETWEEN HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT AND SEVERN TRENT ENVIRONMENTAL SERVICES,INC. THIS AMENDMENT is made and entered into this 1"day of November 2015,by and between Severn Trent Environmental Services(hereinafter called the Manager)and Heritage Greens Community Development District(hereinafter called the District); WHEREAS,on September 9, 1998 the DISTRICT entered into a Management Advisory Services Agreement(the"Agreement")with the MANAGER;and WHEREAS,on May 18,2015 both parties agreed to make certain changes to the scope of services and Manager compensation; NOW, THEREFORE, in consideration of the mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,the parties hereto agree to amend the Agreement as follows: 1. Amendment to the Fee Schedule: is hereby amended to include the following additional language: The compensation is hereby amended to include the following additional language: • Townsquare: If the District elects to obtain this service they will pay to the Manager a monthly fee of$20 per month for the franchise fee; • Fees not paid by the District:The Manager will charge$75 per lot per estoppel and/or closing statement. 2. Current Agreement: Except as provided in this Amendment,the other terms and conditions of the Agreement shall remain in full force and effect. In the event of a conflict between the terms of this Amendment and the terms of the original Agreement,the terms of this Amendment shall prevail. 3. Effective Date.This Amendment shall be effective on the 1st day of November 2015. IN WITNESS WHEREOF,the parties hereto have caused this Amendment to be duly executed as of the date and year first above written. 161181 SEVERN TRENT ENVIRONMENTAL HERITAGE GREENS SERVICES, INC. COM ITY DEV.f►PME;T D STRICT BY g:2-40kg)-2Wk, BY Ai .g .. .1 " Name C)M Name: Gr-a✓S c vi Co �,,��. J (Print) \ (Print) Title: General Manager Title: Chairperson Management Services Southeast 1611 SEVERN Mell10 TRENT SERVICES Severn Trent Services 5911 Country Lakes Drive Fort Myers,FL 33905 Date: November 9,2015 united States To: Heritage Greens CDD Board of Supervisors T: +1 239 245-7118 g p F: +1 239 245-7120 From: Cal Teague—District Manager www.severntrentms.com Re: Severn Trent Management Services contract amendment Hello, Due to increasing operating costs, we are looking to amend the current contract with our clients to include a charge for services provided in preparing estoppel letters for real estate closings. It will not be billable to the District but charged but to the real estate agent for the service. Therefore,to recover our costs and to be totally transparent with our clients,we are proposing the attached contract amendment. Also, we are preparing to launch an optional service called Townsquare which is a hybrid web communication tool that is accessible from Smart Phones, iPads and computers that offers a place where District Members can connect, ask questions, report concerns and share ideas. Townsquare Features include: o District information and news feeds immediately accessible o Tangible information provided,proactively addressing unofficial chatter among social media o Password protection o Functioning Iike a webpage document center AND social media network (with safety control filters) o Functioning as an independent webpage or a `button' on your existing webpage o Site supported by community vendor advertisers by our host company o Unique revenue opportunity for the District generated o Set ups vary o First six(6)months hosting FREE* *Franchise fee$20/month incurred to offset Severn Trent costs o Subsequent years$500 paid to the service provider(Can be offset by vendor sponsorship) o Revenue sharing plan available for the District from sponsorships to help fund a special project or Board goal For additional information,Severn Trent will be establishing a Townsquare presentation 161181 6 1 sm.,27 Alii S 7 - ,,,,,,,,, ('''ET1 ? Ak 0 Imagine! A place where District Members can connect, ask questions, report District concerns, make new friendships, volunteer in Board Approved activities, share ideas, participate in Board surveys! A place where people can reach their manager and the important information they need! A place to nurture and grow community communication! Your very own Town Square! Seven Trent's PCMI Town Square: Hybrid Web Communications Tool and/or Website: Severn Trent and PCMI (a part of Severn Trent) intentionally promotes communication and transparency through our hybrid communication tools cumuu" called Town Square. Accessible from smart phones, iPads, and computers r'40001 makes streaming District info and news feeds immediately accessible! Town Square provides tangible communication, proactively addresses unofficial tOW11chatter among social media. Be empowered as a Board to proactively, � ,,,„ _ effectively and positively communicate with your community! Severn Trent/PCMI's hybrid Town Square webpage is password protected and functions like both a webpage documents center and a social media network with safety control filters. It can function as an independent website or it can become a "button"on your existing website!Town Square is manager . > controlled communication hub to proactively provide information, build approved community groups, update , „i important District activities, and optionally request OEM rs, feedback from residents—all postings have a 1200 word ii. ., filter. Managers are able to proactively plan and schedule :.a � communications with strategic postings so residents i are more informed. Severn Trent's Phone App creates proactive postings where residents are focused! This site can be stand alone or become the District's Communication Hub.The site is supported by community vendor advertisers managed by our host company.There is a 50/50 divided benefit to the District for all vendor sponsorships that apply towards subsequent years and generates a unique revenue opportunity for the Association. Set up may vary. The first six months of the hosting is FREE.Subsequent Years$500 if not off-set by vendor sponsorships.There is a revenue sharing plan for the District from the sponsorships to help fund a special project or Board goal. SEVERN TRENT SERVICES 6 1 B if THIRD AMENDMENT TO THE DISTRICT MANAGER SERVICES AGREEMENT BETWEEN HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT AND SEVERN TRENT ENVIRONMENTAL SERVICES,INC. THIS THIRD AMENDMENT is made and entered into this 16th day of November,2015,by and between: Heritage Greens Community Development District, a local unit of special-purpose government established pursuant to Chapter 190, Florida Statues, located in Lee County, Florida, whose address is 210 N.University Drive,Suite 702,Coral Springs,Florida 33071(the"District")and Severn Trent Environmental Services, Inc., a Texas Corporation with offices located at 210 North University Drive,Suite 702,Coral Springs,Florida 33071 (the "Manager"). WHEREAS,on September 30, 1998, the parties entered between Heritage Greens Community Development District and Severn Trent Environmental Services, Inc. for District Manager services("Agreement") whereby the Manager agreed to provide certain management financial and account advisory services for the District;and WHEREAS,both parties now wish to amend the scope of services and compensation to provide for ongoing maintenance of the District's call box data management system; and NOW,THEREFORE,in consideration of the mutual covenants contained herein,and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree to amend the Agreement as follows: 1. RECITALS.The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this Third Amendment. 2. AMENDMENT. Pursuant to the provisions of the Agreement, the Scope of Services and Compensation provisions of the Agreement are hereby amended to provide for ongoing maintenance of the District's call box data management system as requested by the District,with Manager being compensated at a rate of$100 per month with an initial set up fee of$400.00. 3. EFFECTIVE DATE.This Third Amendment shall be effective as of the 16th day of November,2015. 4. AFFIRMATION OF THE MANAGEMENT AGREEMENT.Other than the terms set forth herein of this Third Amendment, the Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the parties.In the event of a conflict between the terms of this Third Amendment and any other terms of the Agreement, the terms of this Third Amendment shall prevail. 4 : 0Q � h 4 4 "wmss - 1 IN WITNESS WHEREOF,the parties hereto have caused this Third Amendment to be duly executed as of the date and year first written above. HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRI/L v 77 BY: 7 ': r Chair, I oard of Supervisors , /,46,ATTEST: ► r/ SEVERN TRENT ENVIRONMENTAL SERVICES,INC. i .BY: \ r ► V TITLE: ATTEST: 102381R I 161181 HERITAGE GREENS Community Development District Financial Report October 31, 2015 Prepared by SEVERN SFAV ICES 1611B1 HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Cash and Investment Report Page 4 Bank Reconciliation Page 5 Check Register Page 6-8 6 1 1 HERITAGE GREENS Community Development District Financial Statements (Unaudited) October 31, 2015 1 1 lb 1 HERITAGE GREENS Community Development District General Fund Balance Sheet October 31,2015 ACCOUNT DESCRIPTION TOTAL ASSETS Current Assets Cash-Checking Account $ 54,830 Investments: Money Market Account 126,850 SBA Account 632 Total Current Assets 182,312 TOTAL ASSETS $ 182,312 LIABILITIES Current Liabilities Accounts Payable $ 6,837 Accrued Expenses 2,403 Total Current Liabilities 9,240 TOTAL LIABILITIES 9,240 FUND BALANCES Assigned to: Operating Reserves 58,697 Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Roads and Sidewalks 35251 Reserves-Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12,786 Unassigned: 40,338 TOTAL FUND BALANCES $ 173,072 TOTAL LIABILITIES&FUND BALANCES $ 182,312 Report Date: 11/5/2015 Page 1 ,, 1 6 1 1 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest-Investments $ 500 $ 42 $ 1 $ (41) 0.20% Special Assmnts-Tax Collector 242,903 - - - 0.00% Special Assmnts-Discounts (9,718) - - - 0.00% Gate Bar Code/Remotes 1,100 92 150 58 13.64% TOTAL REVENUES 234,787 134 151 17 0.06% EXPENDITURES Administration , P/R-Board of Supervisors 7,200 600 600 - 8.33% FICA Taxes 551 46 46 - 8.35% ProfServ-Engineering 1,000 83 - 83 0.00% ProfServ-Legal Services 4,000 333 - 333 0.00% ProfServ-Mgmt Consulting Sery 39,223 3,269 3,269 - 8.33% ProfServ-Property Appraiser 3,644 3,644 3,644100.00% ProfServ-Special Assessment 5,463 - - 0.00% ProfServ-Web Site Development 650 42 42 - 6.46% Auditing Services 3,200 - - - 0.00% Postage and Freight 1,500 125 56 69 3.73% Insurance-General Liability 8,691 8,691 7,865 826 90.50% Printing and Binding 1,000 83 131 (48) 13.10% Legal Advertising 1,500 125 - 125 0.00% Misc-Bank Charges 800 67 47 20 5.88% Misc-Assessmnt Collection Cost 4,855 - - - 0.00% Office Supplies 175 15 - 15 0.00% Annual District Filing Fee 175 175 175 - 100.00% Total Administration 83,627 17,298 15,875 1,423 18.98% Public Safety Contracts-Security Services 47,000 3,917 3,306 611 7.03% Contracts-Cleaning Services 1,920 160 160 - 8.33% Contracts-HVAC 350 29 - 29 0.00% Communication-Telephone 1,750 146 145 1 8.29% Electricity-Entrance 2,200 183 145 38 6.59% Utility-Water&Sewer 700 58 55 3 7.86% Lease-Carts 1,500 - - - 0.00% R&M-Gate 3,000 250 - 250 0.00% R&M-Gatehouse 2,130 178 21 157 0.99% Report Date:11/5/2015 Page 2 161 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD Op Supplies-Transmitters 1,200 100 - 100 0.00% Op Supplies-Gatehouse 900 75 - 75 0.00% Cap Outlay-Equipment 3,800 317 - 317 0.00% Total Public Safety 66,450 5,413 3,832 1,581 5.77% Landscape Services I Contracts-Landscape 18,000 1,500 1,381 119 7.67% Contracts-Preserve Management 2,000 - - - 0.00% Electricity-Irrigation 2,200 183 165 18 7.50% R&M-Renewal and Replacement 1,000 83 - 83 000% R&M-Canals 2,600 - - - 0.00% R&M-Fountain 2,700 225 75 150 2.78% R&M-Grounds 3,000 250 - 250 0.00% R&M-Irrigation 1,500 125 - 125 0.00% R&M-Preserves 100 8 - 8 0.00% Misc-Special Projects 7,000 583 - 583 0.00% Total Landscape Services 40,100 2,957 1,621 1,336 4.04% Read and Street Facilities Electricity-Streetlighting 11,000 917 863 54 7.85% R&M-Drainage 1,500 125 - 125 0.00% R&M-Roads&Alleyways 2,000 167 - 167 0.00% R&M-Sidewalks 4,000 333 - 333 0.00% Traffic Signage Rehabilitation 1,260 105 214 (109) 16.98% Reserve-Roadways 24,850 - - - 0.00% Total Road and Street Facilities 44,610 1,647 1,077 570 2.41% TOTAL EXPENDITURES 234,787 27,315 22,405 4,910 9.54% Excess(deficiency)of revenues Over(under)expenditures - (27,181) (22,254) 4,927 0.00% Net change in fund balance $ - $ (27,181) $ (22.254 $ 4,927 0.00% . FUND BALANCE,BEGINNING(OCT 1,2015) 195,326 195,326 195,326 FUND BALANCE,ENDING $ 195,326 $ 168,145 $ 173,072 Report Date:11/5/2015 Page 3 6 1 1 B1 HERITAGE GREENS Community Development District Supporting Schedules October 31, 2015 1 6 I ra HERITAGE GREENS Community Development District Cash and Investment Balances October 31,2015 ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE GENERAL FUND Operating Account-Checking SunTrust nta 0.10% $54,830 Money Market Account BankUnited n/a 0.45% $126,850 (1) State Board Account SBA n/a 0.18% $632 Total $182,312 NOTES: (1) Invested in Money Market Account at Bank United-rate increased from.35%to.449%in August. Report Date: 11/3/2015 Page 4 . 1 6 11 .8 1 Heritage Greens CDD Bank Reconciliation Bank Account No. 9920 SunTrust Bank-GF Statement No. 10-15 Statement Date 10/31/2015 G/L Balance(LCY) 54,829.70 Statement Balance 55,065.55 GIL Balance 54,829.70 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 55,065.55 Subtotal 54,829.70 Outstanding Checks 235.85 Negative Adjustments 0.00 Differences 0.00 Ending GIL Balance 54,829.70 Ending Balance 54,829.70 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 10/23/2015 Payment 003170 CRYSTAL CLEAN 180.50 0.00 180.50 10/23/2015 Payment ACH004.TXT Payment of Invoice 001587 55.35 0.00 55.35 Total Outstanding Checks 235.85 235.85 Page 5 1 6 11 n a C O S 0 N N 0 0 0 O 0 CO co 0 p 0 0 (V 0 N 0 N N NNaOOOOONNOOu0 ' Om0Nx? u) i Rap - amN - co ja p .fA yq Oi m 0. , q - m y m c') . 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Present and constituting a quorum were: George Coombs Chairman Jim Marshall Vice Chairman Marsha Coghlan Assistant Secretary Henry Michaelson Assistant Secretary John Jordan Assistant Secretary Also present were: Justin Faircloth Assistant District Manager The following is a summary of the minutes and actions taken at the November 16, 2015 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Faircloth called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes A. October 19,2015 Regular Board Meeting Minor corrections were made to the minutes and will be incorporated. On MOTION by Mr. Jordan seconded by Mr. Marshal with all in favor the minutes of the October 19, 2015 regular meeting were approved as amended. o Mr. Faircloth requested adding 6B, Third Amendment to the Management Advisory Services between Severn Trent and the District and moving Financial Statements to 6C. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the agenda was approved as amended. THIRD ORDER OF BUSINESS Audience Comments There not being any,the next item followed. 1 Fl 1 1 , November 16,2015 Heritage Greens C.D.D. FOURTH ORDER OF BUSINESS Old Business A. Security Contract Update o Mr. Faircloth noted there was a question brought up by the Board whether Kent Security was providing the services the District was paying for. o At one time,the District was paying for one on-site supervisor and one guard when there were only two guards on duty. o The District was overpaying for a period of time. He needs confirmation from Kent Security on the dates. o Mr. Faircloth tried several times to contact Kent Security on this issue without success. He contacted their Manager and the President and still has not heard from them. The District Attorney was contacted and advised staff send a demand letter to Kent Security. B. Proposal for Guard Gate Bathroom o Mr. Marshall will try cleaning the tiles first before anything else is done. C. Northeast Property Brazilian Pepper Removal o Mr. Faircloth noted the Golf Course had asked for indemnification and for the CDD to agree to reimbursement for any damages incurred. They had a concern on when we would be able to do it and how long it would take. Mr. Coombs stated it seems unfair that they are willing to do it on their own dime and they are not willing to do it for us when the CDD gave them the opportunity to do it and we would pay them to do it. o It seems there is an attitude the Golf Course does not want to work with the CDD for the common good. o The Board directed staff to have the Brazilian peppers cut down. D. Fountain Maintenance Renewal o Mr. Faircloth noted at the last meeting Vertex, the District's current fountain contractor, asked for an increase in their contract of$4 per quarter or $16 per year. Instead of$150 per quarterly maintenance fee for the fountain,they are asking for$154. o The Board agreed staff should contact A Duck's World about a verbal proposal for a quarterly maintenance fee of$75.00. 2 1 61 1 8 1 November 16,2015 Heritage Greens C.D.D. On MOTION by Mr. Coombs seconded by Mr. Jordan with all in favor the verbal proposal from A Duck's World for a quarterly maintenance fee of $75 was accepted and termination of the contract with Vertex was approved. E. Golf Cart Rental Agreement Update o Golf cart rental had been paid through December. The vendor was told the rental lease was canceled. The vendor sent the District a reimbursement check of$250. o The golf cart was removed. FIFTH ORDER OF BUSINESS New Business A. Swale Cleaning o Mr. Marshall received a letter from a resident, James Kamaryt, regarding cleaning the swales. A letter was sent in response. o Mr. Marshall wanted to clarify cleaning the swales, swale maintenance and sidewalk cleaning. He felt it is time again to clean all the drains along the golf course. o Mr.Michaelson felt any material in the gutters is debris including sand, rocks, leaves and standing water where the gutters do not drain. o The CDD is responsible for the streets and walkways. If they are broken, the CDD should fix them. If they are filthy,the CDD should clean them because we own them. o Greenscape does not charge the CDD for cleaning out the gutters, however, if there is a heavy rain,the gutters get clogged with leaves and other debris. Mr. Michaelson MOVED to clean the gutters and the walks, but due to the lack of a second the motion failed. B. Guardhouse Cleaning Proposals o Mr. Faircloth noted at the last meeting there was discussion on the large window in front of the guardhouse not being cleaned. He met with the cleaning company to discuss.They said due to labor restrictions their crew was not allowed to get on a ladder and it would require a ladder to clean the window. There would be a higher charge if they were required to clean that window. o The vendor provided an updated proposal,which the Board felt was too high. o Staff proceeded to obtain other bids. 3 I6I1BI November 16,2015 Heritage Greens C.D.D. o Proposals were submitted by AAA Cleaning for cleaning 1x/week for $58 or $232 per month. A second proposal was for $238 per month. The third proposal was from MaidPro for$75 per visit. o Currently,the CDD pays Crystal Clean$40 per month for cleaning. On MOTION by Mr. Coombs seconded by Mr. Jordan with all in favor the proposal by AAA Cleaning Services to clean the guardhouse at $58 per week to include cleaning the window was approved and the Board approved cancellation of the contract with Crystal Clean. o Mr. Marshall requested staff have AAA Cleaning Services look at the bathroom floor to see what they recommend. C. Storm Water Repairs o Proposals were submitted for storm water repairs from Copeland Southern Enterprises, Curb Systems of SW FL & Sarasota, LLC and Severn Trent. The work includes modifying control structures 104 and 107 to meet Collier County drainage codes. Mr. Coombs MOVED to accept the $1,900 proposal from Severn Trent Environmental Services for storm water repairs and Mr.Jordan seconded the motion. o Mr. Faircloth gave the non-compliance letter from Collier County to the District Engineer,who has been in contact with the County. The contractor was also given a copy of the letter so they know what the County is asking for. As long as they do what the County asks,the District will be in compliance. On VOICE vote with all in favor the prior motion passed. 1 SIXTH ORDER OF BUSINESS Manager's Report A. Second Amendment to the Management Advisory Services between Heritage Greens CDD and Severn Trent Environmental Services o A memo explaining the reasons for amending the current contract between the District and Severn Trent Services including the charge for services provided in preparing estoppel letters for real estate closings was discussed. 4 X6 1 1 November 16,2015 Heritage Greens C.D.D. On Motion by Mr. Coombs seconded by Mr. Marshall with all in favor the Second Amendment to the Management Advisory Services between Heritage Greens CDD and Severn Trent Environmental Services was approved. o The memo further explains the optional service called Townsquare, which is a hybrid web communication tool accessible from Smart Phones,IPads and computers. o The Board wanted to table this. B. Third Amendment to the Management Advisory Services between Heritage Greens CDD and Severn Trent Environmental Services o This Amendment to the Management Advisory Services is to amend the provision for ongoing maintenance of the District's call box data management system. o The Board asked that this be tabled to the January meeting. C. Financial Statements There being no questions or comments, On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the financial statements for the period ending October 31,2015 were accepted. SEVENTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. EIGHTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Supervisors' Requests and/or Comments o Ms.Coghlan commented on the signs near the school crossing and ongoing parking issues. o Mr. Jordan commented on a tree limb that needs trimming before the first entrance sign. Staff informed the landscaper who will have it trimmed. o Mr.Marshall commented on the rear exit gate not working properly. On MOTION by Mr. Jordan seconded by Mr. Coombs with all in favor the Board approved staff contacting a vendor to have the rear gate repaired. o Mr. Marshall commented on issues with the DVR recorder. It needs to be replaced; approximate cost is$200. 5 1611 November 16,2015 Heritage Greens C.D.D. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the Board approved staff purchasing another DVR recorder. o Mr. Coombs noted there was an accident two weeks ago at Crestview and Morning Sun Lane. A woman was texting and damaged a stop sign;which needs to be replaced. o Mr. Coombs discussed problems with traffic control when exiting the community. o Mr. Coombs noted Gulf Coast High School has more students than any other high school in all of Naples. It is the only area in the entire county that has this many students, but does not have an afternoon police presence. On MOTION by Mr. Marshall seconded by Ms. Coghlan with all in favor the Board approved the Chairman attending the next Collier County Commissioner's meeting to discuss issues regarding traffic. o Mr. Marshall wanted an update on the code for fire hydrant markers. o Mr. Faircloth updated the Board noting research was conducted with the Fire Department. o There is no code on the reflectors other than it has to be directly in front of the fire hydrant and needs to be in the median lane next to the fire hydrant. TENTH ORDER OF BUSINESS Audience Comments o Mr. John Lohmann commented on the fire hydrant marker requirements. He requested they all be installed uniformly around the community. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the meeting adjourned at 8:07 p.m. / - ` ! S iGeo ge Co•mbs Secretary Chairman CLlW Tett J 6 16 ' 1 132 ii/TolEll " Port of the Islands Community Improvement,llistrict, � Board of Supervisors Fsy_ J. Anthony Davis,Chairman Calvin :District Manager Norine Dillon,Vice Chairperson Daniel Cox, District'C' iel Dale Lambert,Assistant Secretary Ronald Benson,District Engineer Theodore Bissell,Assistant Secretary Richard Ziko,Assistant Secretary Regular Meeting Agenda Friday, December 18,2015— 10:00 a.m. 1. Call to Order and Roll Call 2. Approval of the Minutes of the November 20,2015 Meeting 3. Public Comment on Agenda Items 4. Old Business A. Review of Landscape Maintenance Performance B. Discussion of CIP 5. New Business 6. District Manager's Report A. Acceptance of Financial Statements and Check Register as of November 30,2015 B. Discussion of Follow-Up Items 7. Field Manager's Report A. Discussion of December 2015 Field Manager's Report B. Metering of CID Non-Metered Locations 8. Attorney's Report A. Update on Hotel Bankruptcy Lawsuit 9. Engineer's Report 10. Supervisors' Requests 11. Public Comment Period 12. Adjournment The next meeting is scheduled for Friday,January15,2016 at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 hltp://pnicid.com/ 239-430-0806 1 6 11 li ,;,... , Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News PORT OF THE ISLANDS PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 531686 2015 701437 State of Florida Counties of Collier and Lee `'NOTICI:QFNEEIJINGS k Before the undersigned authority, personally 1rpltTOFTNE15lANDS appeared Dan McDermott, says that he serves as COMMUNITY IMPROVEMENT'D1STOICT the Inside Sales Supervisor, of the Naples Daily The Board of Snpefuisors of the Port:itre is news, a daily newspaper published at Naples, in Community hhlpttoieme►ttAtBtrtctwIU hdid theirrneettg Collier County, Florida: that the attached copyof fl:cal 2Dlfi a,Cltid Goyerubh°use,.,,,.=:-,t----4,,2 ¢ e` Vrci f Na es;Flirc►da�3,77 tlf ,7 a.irt�4ntf7,]7, d t7, each manpih dsoJ+sitnrs advertising was published in said newspaper on dates .;�; . 4., listed. OcheCypd& Affiant further says that the said Naples Daily r h1Yft�erlier24;2tit£r News is a newspaperpublished at Na les in said uectb�x P 1�nuar>I# ra Collier County, Florida, and that the said newspaper FQ °t►a*y,4 'fC lliCar11 1:�,11f4fI has heretofore been continuously day and has been A x t � , b entered as second class mail matter at the post ' 1uf1� � e$ ,3 office in Collier County, Florida, for a period of x fid ° �h Ait►gtiSl:�'�,2011 � { s C^;,�z � 1 year next pretending the first publication of theet?tember2e�411Ys attached copy of advertisement; and affiant promised >hertleetings are Open t4 ptibNO` d Oyu con durtted ib<aceardan a wFipit to pcattrstoi Fial ldb . any person, firm or corporation any discount, rebate, common trrlpftiveloetttitii-e't etifitiO4the..rAr anti+ commission or refund for the u ose of securingtoardate f5r[bantCtos trontrlpr?speciyi:, the ec rd,x purpose meet�ys 3F °, � this advertisement for publication in the said rr ' The`rg rn ii4O fon fi'i 0.rye 0rni6 4r v newspaper. yr►ip0rtte►pttite yia t�lepharr Anx PeFsr reltui�tlt 5p a.il ,Pc --.,. ---;,at,–...fol emgetirid�r*beca*®#,.-. i Aor cCori 10_1199 r ,114ouii conts*tttte Dtstrrctl greNe AD S PACE:5 3 omparry 5e ren it tr Serytce p7 (954 T g84i t lease 2�•rcalen ar'ela prior to the itiOetfit tf $b014riri FILED ON:10/0 3/15 speecft i airQd,pleitse contact th Elora►da Ra_tay 5eryic I�I?0)t55 UO for.t;$19,171,,,,6,, ,-t„ aid in Contacting tie 41s let oti ce air 1 twt{2}days pntgr to tha dEt�a -fid msth n:!i ' PUBLISHED ON: Emit ikAe. ho desr s t�ippeaC at .action 1 September 25, 2 015 at these rfleetCBr�s is akseYf t}tpe�sdt-uttri(n00 a r0ot the proceedlngs�nd accoralttgiy E e�4,n needto 4'u rba-ttm record of Cthe pi'oeeeoIngt.i mage inclucttrto -te5+ttrnony ana!eyrdence upon which shill appeai iota be ba ciiylTeagb prstrta I Fanager September 25i.2,015,-,:, ';''S.4401 Signature of Affiant Sworn to and Subscribed before me this `.)! d4v of .,,,,,,,%'— _2,cZ �� --. '� 14,14%-v `"v"'n"'•.,, ! IdoNNE GOBI .41 Personally known by me` ?,'uIN+\-6----'...-; v ( •w " Notary Public-State of Florida ( ' +` ," Commission N FF 900870 I , 3°' My Cumin.Expires Jul 16,2019 4.44 Bonded through National Notary Assn. 6 E3 2 Agenda Page#12 Port of the Islands Community Improvement District Financial Report November 30,2015 Prepared by SEVERN MEM SERVICES i 2 1 61.! Agenda Page 413 PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance............... Page 2 Trend Report Page 3 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund Balance ........... Page 4-5 Trend Report Page 6 SUPPORTING SCHEDULES Check Register Page 7-8 Special Assessments-Collection Schedule Page 9 Construction Schedule ................... ..................................... Page 10-12 CIP Status Report ...... ....... ................................... Page 13-14 Cash Flow Projections ............. Page 15-16 Cash Flow Projections-5 year Page 17 Monthly Activity Report Page 18-23 Accounts Receivable Ageing Report(90+days outstanding).......................................... Page 24-25 Repair and Maintenance Detail Reports Page 26-27 16 I Agenda Page#14 Port of the Islands Community Improvement District Financial Statements (Unaudited) November 30, 2015 4 1 1 H 2 16 ,,, PORT OF THE ISLANDS Agenda Page#15 Community Improvement District Governmental and Enterprise Funds Balance Sheet November 30,2015 WATER AND ACCOUNT DESCRIPTION GENERAL FUND SEWER FUND TOTAL ASSETS Cash-Checking Account S 673,245 $ 38,933 $ 712,178 Accounts Receivable 417 10,936 11,353 Assessments Receivable 337,552 958,606 1,296,158 Allow-Doubtful Collections (337,552) (958,606) (1,296,158) Due From Other Funds 165,298 - 165,298 Investments: Money Market Account 91,099 6,786 97,885 Construction Fund • 25,180 25,180 Fixed Assets Land - 293,061 293,061 Infrastructure - 15,428,890 15,426,890 Accum Depr-Infrastructure - (5,025,458) (5,025,456) Equipment and Furniture - 327,187 327,187 Accum Depr-Equip/Furniture - (117,178) (117,178) TOTAL ASSETS $ 930,059 $ 10,986,319 $ 11,916,378 LIABILITIES Accounts Payable $ 1,010 $ 11,850 $ 12,860 Accrued Expenses 10,918 28,368 39,304 Deposits - 35,300 35,300 Other Current Liabilities - 393 393 Revenue Bonds Payable-Current - 551,529 551,529 Due To Other Funds - 165,298 165,298 Revenue Bonds Payable-LT - 2,406,616 2,406,616 TOTAL LIABILITIES 11,926 3,199,374 3,211,300 FUND BALANCES/NET ASSETS Fund Balances Assigned to: Operating Reserves 103,762 - 103,162 Unassigned: 814,371 - 814,371 Net Assets Invested in capital assets, net of related debt - 7,945,946 7,945,946 Unrestricted/Unreserved - (159,001) (159,001) TOTAL FUND BALANCES/NET ASSETS $ 918,133 $ 7,786,945 $ 8,705,078 TOTAL LIABILITIES 8 FUND BALANCES/NET ASSETS $ 930,059 $ 10,986,319 $ 11,916,378 Report Date:12/7/2015 1 i 8 2 ,, „ ,, ,, PORT OF THE ISLANDS Agenda Page#16 Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending November 30,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ASA%OF NOV-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAVIUNFAV) ADOPTED BUD ACTUAL REVENUES Interest-Investments $ 1,673 $ 278 $ 127 $ (151) 7.59% $ 52 Interest-Tax Collector - - 1 1 0.00% - Special Assmnts-Tax Collector 334,109 55,685 150,828 95,143 45.14% 147,252 Special Assmnts-CDD Collected 96,490 18,082 - (16,082) 0.00% - Special Assmnts-Discounts (17,224) (2,871) (6,079) (3,208) 35.29% (5,890) TOTAL REVENUES 415,048 69,174 144,877 75,703 34.91% 141,414 EXPENDITURES Administration P/R-Board of Supervisors 7,000 1,000 1,500 (500) 21.43% 500 FICA Taxes 536 89 115 (26) 21.46% 38 ProfServ-Engineering 19,000 3,167 1,010 2,157 5.32% 1,010 ProfServ-Legal Services 20,000 3,333 1,821 1,512 9.11% 841 ProfServ-Mgmt Consulting Sery 30,995 5,166 5,166 - 16.67% 2,583 ProfServ-Property Appraiser 5,012 5,012 4,635 377 92.48% - ProfServ-Special Assessment 10,100 - - - 0.00% - Auditing Services 3,500 - - - 0.00% - Postage and Freight 600 100 17 83 2.83% 17 Rental-Meeting Room 350 50 75 (25) 21.43% 25 Insurance-General Liability 9,718 2,430 2,007 423 20.65% - Printing and Binding 600 100 121 (21) 20.17% 121 Legal Advertising 1,000 167 - 187 0.00% - Miscellaneous Services 1,380 230 128 102 9.28% 81 Misc-Assessmnt Collection Cost 6,682 1,114 2,895 (1,781) 43.33% 2,827 Misc-Web Hosting 1,000 167 71 96 7.10% - Office Supplies 350 58 19 39 5.43% 19 Annual District Filing Fee 175 175 175 - 100.00% 175 Total Administration 117,998 22,358 19,755 2,603 16.74% 8,237 Field Contracts-Mgmt Services 100,000 16,667 16,667 - 16.67% 8,333 Contracts-Landscape 82,830 13,805 15,305 (1,500) 18.48% 8,402 Electricity-Streetlighting 18,000 3,000 2,459 541 13.66% 1,230 Utility-Irrigation 17,000 2,834 3,425 (591) 20.15% 1,856 R&M-Renewal and Replacement 70,000 11,667 225 11,442 0.32% - R&M-Roads&Alleyways 8,220 1,370 - 1,370 0.00% - R&M-Signage 1,000 167 - 167 0.00% - Total Field 297,050 49,510 38,081 11,429 12.82% 19,821 TOTAL EXPENDITURES 415,048 71,868 57,836 14,032 13.93% 28,058 Excess(deficiency)of revenues Over(under)expenditures - (2,694) 87,041 89,735 0.00% 113,356 Net change in fund balance $ - $ (2,694) $ 87,041 $ 89,735 0.00% $ 113,356 FUND BALANCE,BEGINNING(OCT 1,2015 831,092 831,092 831,092 FUND BALANCE,ENDING $ 831,092 $ 828,398 $ 918,133 Report Date:12/7/2015 2 1B ;. PORT OF THE ISLANDS Agenda Page#17 Community Improvement District Trend Report-General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending November 30,2015 TOTAL Oct Nov Actual Thru Adopted Account Description Actual Actual 1113012015 Budget Revenues Interest•Investments $ 13 $ 52 $ 127 $ 1,673 Interest-Tax Collector 1 - 1 - Spacial Assmnts-Tax Collecto 3576 147252 150,820 334,109 SpecialAssmnts-CODCotectef - - 96,490 Special Assmnts-Discount* (188) (5,890) (6,079) (17,224) Total Revenues 3,462 141,414 144,877 415,048 Expenditures Adminletrativa PIR-Board of Supervisors 1,000 500 1,500 7,000 FICA Taxes 77 38 115 536 ProfServ-Engineering - 1,010 1,010 19,000 ProfServ-Legal Services 980 841 1,821 20,000 ProfServ-MgmtConsulting San 2,583 2583 5,166 30,995 ProfSery-Property Appraiser 4,635 - 4,635 5.012 ProfServ-Special Assessmen - - 10,100 Auditing Service* - - 3,500 Postage and Freigh - 17 17 600 Rental-Meeting Room 50 25 ' 75 350 Insurance-General LiabiliF 2,007 - 2,007 9,718 Printing and Bindint - 121 121 600 Logo/Advertisinc - - - 1,000 �I Mrscellaneous Service: 48 81 128 1,380 Misc-Assessmnt Collection Cos 68 2,827 2,895 6,682 Misc-Web Hostnf 71 - 71 1,000 Office Supplie<, - 19 19 350 Annual DlStif Filing Fel - 175 175 175 Total Administrative - 11,519 8,237 19,755 117,998 Contracts-Mgmt Service* 8,333 8,333 16,667 100,000 Contracts-Landscape 6,902 8,402 15,305 82,830 Electricity-Streedightim 1,229 1,230 2,459 18,000 Utility-Irrigator 1,569 1,856 3,425 17,000 REM-Renewal and Replacement 225 - 225 70,000 R&M-Roads 8 Alleyway* - - - 8,220 R8M-Signage - - - 1,000 Total Field 18,258 19,821 38,081 297,050 Total Expenditures 29,777 28,058 57,838 415,046 Excess(deficiency)of revenues Over(under)expenddures (26,315) 113,356 87,041 - Other Financina Sources(Uses) Contribution to(Use of)Fund Balance . - - - Total Financing Sources(Uses) • Net change in fund balance $ (26,315) $ 113,356 $ 87,041 $ - Fund Balance,Beginning(Oct 1,2015) 631,092 831,092 Fund Balance,Ending $ 918,133 $ 831,092 Report Date: 12/7/2015 3 1 6 1 1 li r PORT OF THE ISLANDS Agenda Page#18 Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending November 30,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF NOV-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 287 $ 48 $ 11 $ (37) 3.83% $ 3 Water Revenue 59,070 9,848 7,388 (2,458) 12.51% 4,035 Sewer Revenue 89,320 14,887 10,384 (4,503) 11.63% 5,511 Irrigation Fees 121,990 20,332 21,233 901 17.41% 10,977 Special Assmnts-Tax Collector 933,964 155,661 422,915 267,254 45.28% 412,888 Special Assmnts-COD Collected 331,781 55,294 - (55,294) 0.00% - Special Assmnts-Discounts (50,629) (8,438) (17,045) (8,607) 33.67% (18,516) Other Miscellaneous Revenues - 785 765 0.00% 400 TOTAL OPERATING REVENUES 1,485,783 247,630 445,671 198,041 30.00% 417,298 OPERATING EXPENSES , Personnel and Administration P/R-Board of Supervisors 7,000 1,000 1,500 (500) 21.43% 500 FICA Taxes 536 89 115 (26) 21.46% 38 ProfServ-Engineering 19,000 3,167 1,010 2,157 5.32% 1,010 ProfServ-Legal Services 20,000 3,333 1,821 1,512 9.11% 841 ProfServ-Mgmt Consulting Sery 31,122 5,188 5.187 1 16.67% 2,594 ProfServ-Property Appraiser 14,009 14,009 12,989 1,020 92.72% - ProfServ-Special Assessment 8,817 - - - 0.00% - Auditing Services 3,500 - - - 0.00% - Postage and Freight 700 117 37 80 5.29% 17 Rental-Meeting Room 350 50 75 (25) 21.43% 25 Insurance-General Liability 9,719 2,430 2,007 423 20.65% - Printing and Binding 600 100 121 (21) 20.17% 121 Legal Advertising 1,000 167 - 167 0.00% - Miscellaneous Services 2,600 433 387 46 14.88% 173 Misc-Assessmnt Collection Cost 18,679 3,113 8,117 (5,004) 43.46% 7,927 Office Supplies 350 58 19 39 5.43% 19 Total Personnel and Administration 137,782 33,254 33,385 (131) 24.23% 13,265 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 51,589 51,589 - 16.67% 25,794 Contracts-GeneratorMaint 1,750 - - - 0.00% - Communication-Teleph-Field 4,270 712 1,216 (504) 28.48% 273 Utility General 86,000 14,334 13,349 985 15.52% 6,660 R&M-Irrigation 22,570 3,762 203 3,559 0.90% - R&M-Lift Station 6,000 1,000 10,562 (9,562) 176.03% 10,562 R&M-Potable Water Lines 6,000 1,000 - 1,000 0.00% - I R&M-Water Plant 10,000 1,667 307 1,360 3.07% 307 R&M-Waste Water Plant 16,000 2,666 123 2,543 0.77% 83 R&M-Sewer Lines 6,000 1,000 27 973 0.45% 27 R&M-Backflow Inspection 4,000 686 - 666 0.00% - Report Date:12/7/2015 4 jMl ... A PORT OF THE ISLANDS Agenda Page#19 Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending November 30,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(8) AS A%OF NOV-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Misc-Licenses 8 Permits 7,375 - 1,000 (1,000) 13.56% - Cap Outlay-Waste Water Plant 60,796 10,132 - 10,132 0.00% - Total Water-Sewer Comb Services 540,294 88,528 78,378 10,152 14.51% 43,726 Debt Service Principal Debt Retirement 551,529 - - - 0 00% - Interest Expense 103,831 51,916 8,653 43,263 8.33% 8,653 Total Debt Service 655,360 51,916 8,653 43,263 1.32% 8,653 TOTAL OPERATING EXPENSES 1,333,436 173,698 120,414 53,284 9.03% 65,644 Operating income(loss) 152,327 73,932 325,257 251,325 213.53% 351,654 Change in net assets $ 152,327 $ 73,932 $ 325,257 $ 251,325 213.53% $ 351,654 TOTAL NET ASSETS,BEGINNING(OCT 1,2011 7,481,688 7,461,688 7,461,688 TOTAL NET ASSETS,ENDING $ 7,614,015 S 7,535,620 $ 7,786,945 Report Date:12/7/2015 5 1 6 1 1 ,,,,,,,,,„ Lw PORT OF THE ISLANDS Agenda Page#20 Community Improvement District Trend Report-Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending November 30,2015 TOTAL Oct Nov Actual Thru Adopted Account Description Actual Actual 1113012015 Budget Operating Revenues interest-Investments $ 5 $ 3 $ 11 $ 287 Water Revenue 3,353 4,035 7,388 59,070 Sewer Revenue 4,873 5,511 10,384 89,320 Irrigation Fees 10,257 10,977 21,233 121,990 Special Assmnts-Tax Coltecto 10,027 412,888 422,915 933,984 Special Assmnts-COD Collectec - - - 331,761 Special Assmnts-Discounts (528) (16,516) (07,045) (50,629) Other Miscellaneous Revenues 385 400 785 - Total Operating Revenues 28,372 417,298 445,871 1,484763 Operating Expenses Personnel and Administrations, PIR-Board of Supervisors 1,000 500 1,500 7,000 FICA Taxes 77 38 115 538 ProfServ-Engineering - 1,010 1,010 19,000 ProfServ-Legal Servicer 980 541 1,821 20,000 ProfServ-MgndConsultng Sen 2,594 2,594 5,187 31,122 ProfSery-Property Appraiser 12,989 - 12,989 14,009 ProfServSpecial Assessmen - - - 8,617 Auditing Services - - - 3,500 Postage and Freigh 20 17 37 700 Rental-Meeting Room 50 25 75 350 Insurance-General Liebilib 2,007 - 2,007 9,719 Printing and Blndinl - 121 121 600 Legal Adverlsin) - - - 1,000 Miscellaneous Services 215 173 387 2,600 Misc-Assessmnt Collection Cos 190 7,927 8,117 18,879 Office Supplies - 19 19 350 ' Total Personnel and Administration 20,122 13,285 33,385 137,782 Water-Sewer Comb Services Contracts-Mgmt Services 25,794 25,794 51,589 309,533 Contracts-GeneratorMaini - • - 1,750 Communication-Teleph-Fielc 943 273 1,216 4,270 Utility-Genera 6,670 6,680 13,349 86,000 R&M•Irngahon 203 - 203 22,570 R&M-Lift Station - 10,562 10,562 6,000 R&M-Potable Water Lines - - - 6,000 R&M-Water Plan - 307 307 10,000 R&M-Wasle Water Plan 40 83 123 16.000 R&M-Sewer Lines - 27 27 6,000 R&M-Backflow Inspectior - - - 4,000 Misc-Licenses&Permits 1,000 - 1,000 7,375 Gap Outlay-Waste Water Plan - • - 60,796 Total Water•Sewer Comb Services 34,650 43,726 78,376 540,294 Debt Service Principal Debt Retiremen - - - 551,529 Interest Expense - 8,653 8,653 103,831 Total Debt Service - 8,653 8,653 655,360 Total Operating Expenses 54,772 65,644 120,414 1,333,436 Operating income(loss) $ (26,400) 8 351,554 325,257 152,327 Net Assets,Beginning(Oct t,2015) 7,461,688 7,461,688 Net Assets,Ending $ 7,786,945 $ 7,614,015 • Report Date: 12/7/2015 6 6 1 ,„ " Agenda Page#21 Port of the Islands Community Improvement District Supporting Schedules November 30, 2015 1611 I 1 B 2 _ p p pp C O 0 d~' 0 0 M W r N 0 0 0 00 0 CWO 'W 0 - 0 0 0 O U) 0 0 0 W 0 10o M O) N O?) 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B \\/ \\\ \\ \% ■ ; _ , o , u � � � a � §§ /( £ / 2 ° ! k LL ® „ g „ ■ — ■ co � % t , o q a. 0 ( Io. \ oo \ z Ill oo : m ( ± tz � z -, -, zD3 § \ }\ \ /g \ { {ti 0 „ \ \ � � co co ` ° 2 2z -- - - - U 16S1uii a PORT OF THE ISLANDS Agenda Page#24 Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2016 ALLOCATION BY FUND OISCOUNtI GROSS DATE NET AMOUNT (PENALIZES) COLLECTION AMOUNT GENERAL WATER/SEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2016" $ 1,230,319 $ 323,431 $ 906,888 Allocation% 100% 26% 74% 10/27/15 $ 12,629 S 717 $ 258 $ 13,804 $ 3,576 $ 10,027 11/16/15 $ 121,527 S 5,167 5 2,480 $ 129,174 $ 33,958 $ 95,216 11/30/15 $ 405,451 S 17,240 $ 8,275 $ 430,988 $ 113,294 $ 317,672 TOTAL 5 539,808 5 23,123 $ 11,012 $ 673,743 $ 160,828 $ 422,916 %Collected 48.83% 46.63% 4163% TOTAL OUTSTANDING $ 668,5781 1 172,6031 5 483,973 Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,838 bankruptcy FY 2113 1058920500 POI Hotel 119,638 bankruptcy FY 2014 1058920500 POI Hotel 119,637 bankruptcy FY 2014 1058920005 POI Realty LLC 288,877 FY 2015 venous Lake Huron,LLC 33,753 = Total Delinquent Parcels-Tax Collector 100,597 FY2016 1058920500 POI Hotel 119,746 bankruptcy FY 2015 1058920513 Marwick),Dominic 6,761 FY 2015 1058920005 POI Realty LLC 268,658 Total Delinquent Parcels-Direct Billed 395,168 Total Current Parcels-Direct killed 468,002 TOTAL DELINQUENT/OUTSTANDING 2,418,340 Note" Lake Huron,LLC parcels were direct billed subsequent to budget adoption. Report Dater 12/7/2015 9 „4„, .47 PORT OF THE ISLANDS Agenda Page#25 Community Improvement District • Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through November 30,2015 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,613 Use of Funds: COI $ (42,700) COI(costs transferred to checking account) $ (5,000) Disbursements: Water Treatment Plant $ (5,333,694) Disbursements: Lift Station Rehab $ (102,040) $ (5,483,433) Adjusted Balance in Construction Account November 30,2015 $ 25,180 2.Funds Available For Construction at November 30,2015 Book Balance of Construction Account at November 30,2015 $ 25,180 Construction Funds available at November 30,2015 $ 25,180 3.Investments•BB&T at November 30,2015 Estimated Type Yield Principal Construction Fund: 0.12% $ 25,180 ADJ:Outstanding Amounts Due $ - Balance at November 30,2015 $ 25,180 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2016 budgeted bond payment as%of gross assessments(water/sewer fund): 52% NOTE: The November statement was not available as of this report date. Report Date:12/7/2015 10 I I 6 i 1 r -J PORT OF THE ISLANDS Agenda Page#26 Community Improvement District Construction Schedule IAMOUNT OF CAPITAL WATER TREATMENT LIFT STATION REQ.S DATE CONTRACTOR REQUISITION OUTLAY COI PLANT REHAB COI 10/20/10 Greenberg Traurig $ 10,000 $ - $ 10,000 $ - $ - COI 10/20/10 BB&T 2,700 2,700 COI 10/20/10 Severn Trent Management Svcs 15,000 15,000 COI 11/02/10 Dan Cox 15,000 15,000 1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 26,504 3 11/24/10 Naples Daily News 151 151 151 4 01/04/11 Century Link 26,311 26,311 26,311 5 12/16/10 South Florida Excavation 18,009 18,009 18,009 6 02/01/11 Hole Montes 2,561 2,561 2,561 7 02/01/11 Hole Montes 16,200 16,200 16,200 8 02/01/11 Hole Montes 13,207 13,207 13,207 9 02/10/11 Benchmark EnviroAnalyticat,Inc. 1,019 1,019 1,019 10 02/17/11 Hole Montes 1,983 1,983 1,983 11 03/07/11 Hole Montes 6,250 6,250 6,250 12 03/16/11 South Florida Excavation 12,762 12,762 12,762 13 03/29/11 Cardinal Contractors 27,000 27,000 27,000 14 04/06/11 Hole Montes 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 18,587 16 05/16/11 Cardinal Contractors 95,029 95,029 95,029 17 05/19/11 Hole Monies 39,565 39,565 39,565 18 06/14/11 KW Controls 1,039 1,039 1,039 19 06/14/11 Cardinal Contractors 196,572 196,572 196,572 20 07/06/11 Hole Montes 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Montes 22,325 22,325 22,325 23 08/19/11 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Montes 19,700 19,700 19,700 I 25 09/18/11 South Florida Excavation 6,971 6,971 6,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,602 27 09/16/11 Cardinal Contractors 278,893 278,893 278,893 23 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,416 85,416 85,416 30 11/03/11 Hole Montes 833 833 833 31 11/03/11 Hole Montes 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 Total FY 2011 $ 1,717,261 $ 1,674,561 $ 42,700 $ 1,674,561 $ - 32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ - $ 268,314 34 12/15/11 South Florida Excavation 4,602 4,602 4,602 35 12/15/11 BCI Technologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,787 586,767 37 12/16/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Montes 43,673 43,873 43,673 39 01/24/12 Hole Montes 25,610 25,610 25,610 40 01/24/12 Cardinal Contractors 174,823 174,823 174,823 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Montes 48,232 48,232 48.232 45 04/23/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16/12 Cardinal Contractors 62,629 62,629 82,629 48 05/17/12 KW Controls 12,169 12,169 12,169 49 06/12/12 Hole Montes 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental Svcs 9,027 9,027 9,027 Report Date:12/7/2015 11 4 f,„ L. PORT OF THE ISLANDS Agenda Page#27 Community Improvement District Construction Schedule IAMOUNT OF CAPITAL WATER TREATMENT LIFT STATION REQ.# DATE CONTRACTOR REQUISITION OUTLAY COI PLANT REHAB 51 06/12/12 DCI Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06/29/12 Soto's Lawn Service,Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,633 13,633 13,633 55 07/25/12 W.E.Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Montes 49,982 49,982 49,982 57 09/04/12 Severn Trent Environmental Svcs 3,045 3,045 3,045 58 09/04/12 Cardinal Contractors 195,290 195,290 195,290 59 09/19/12 Hole Montes 21,350 21,350 21,350 60 09/19/12 BCI Technologies 33,279 33,279 33,279 61 09/19/12 Cardinal Contractors 52,400 52,400 52,400 Total FY 2012 $ 3,282,946 $ 3,282,946 $ - $ 3,282,946 $ - 62 10/16/12 RMA Geological Consultants $ 5,990 $ 5,990 $ - $ 5,990 63 10/16/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Montes 10,027 10,027 10,027 65 12/11/12 Severn Trent 48,567 48,567 48,567 66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170 67 01/17/13 Hole Montes 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,746 16,746 16,746 69 01/17/13 SevemTrent 1,569 1,569 1,569 70 02/05/13 Cardinal Contractors 26,705 26,705 26,705 1 71 02/05/13 KW Controls 12,169 12,169 12,169 72 02/05/13 Hole Montes 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 76 02/25/14 Xylem 25,200 25,200 25,200 Total FY 2013 $ 376,187 $ 376,187 $ - $ 376,187 $ - Total FY 2014 $ - $ - $ - $ - $ - 77 02/11/15 Fortiline $ 8,700 $ 8,700 78 03/04/15 Fortiline 148 148 79 03/04/15 Ferguson 319 319 80 03/26/15 Severn Trent 9,596 9,598 81 04/08/15 KW Controls 5,346 5,346 82 04/08/15 Gulf States Electric 5,240 5,240 83 04/08/15 Gulf States Electric 6,770 6,770 84 04/08/15 Xylem 1,984 1,964 85 04/08/15 Xylem 697 697 86 04/17/15 KW Controls 5,346 5,346 87 04/17/15 KW Controls 5,346 5,346 88 04/17/15 KW Controls 2,180 2,180 89 04/17/15 Severn Trent 12,965 12,965 90 04/29/15 KW Controls 5,346 5,346 91 04/29/15 KW Controls 32,076 32,076 Total FY 2015 $ 102,040 $ - $ - $ - $ 102,040 I Grand Total $ 5,478,433 $ 5,333,694 $ 42,700 $ 5,333,694 $ 102,040 Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Interest 303 FY 2014 Interest 173 FY 2015 Interest 98 • FY 2016 Interest 3 $ 8,613 Report Date:12/7/2015 12 161182 PORT OF THE ISLANDS Agenda Page#28 Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 11/30/15 ROADS PROGRAM Project No. PAID FY 2016 FY 2016 PAID IN FY PROJECT Project Name or DescriptionBudget i't ESTIMATE," 2016 INCEPTION tN TO FY 2017 FY 2018 FY 2019 FY 2020 STATUS R-3 'Road resurfacing-Stella Meris:and rest ot:Cal.'s $ - 5 - :$ - ,1I .;.i: Tri: . - $ - $ - 3 125.000 R-4 Road resurfacing-Union Road'1r0m 41-Paving $ - $ - :S } r?ft' - $ $ - $ :125,000 Total Roads Program 'S - $',' - $ ,„. -t'? - $ - S - $ :250,000 E"•``;)¢. Total General Fundi$ -1$ -1$ -1$ -I$ -I$ -I$ -1$ 250,000 ,t' `:`,0 IRRIGATION PROGRAM PROJECT FY 2018 FY 2016 PAID IN FY PAID PROJECT NO. PROJECT NAME OR DESCRIPTION INCEPTION TO FY 2017 FY 2018 FY 2019 FY 2020 Budget"' ESTIMATE,', 2016DATE I't STATUS 1-13 Replace well pump/motor $ - $ - $ - $ - $ 15,000 $ - $ - $ - 1-14 Upgrade wigation system $ - $ - $ - $ - $ - $ 40,000 $ - $ - Total Irrigation Program $ - $ - $ - $ - S 15,000 $ 40,000 $ - $ - WATER PROGRAM W-19 Video surveillance and monitoring $ 10,000 $ 10,000 $ - $ - $ - $ - $ - ST project W-22 Fire hydrant repair and replacement $ - $ - $ 3,090 $ - $ - $ - $ - ST project W-24 Replace well pump/motor $ - $ - $ - $ - $ 15,000 $ - $ - $ - W-25 Replace water plant membrane $ - $ - $ - $ - $ 70,000 $ - $ - $ - W-28 Raw waterline $ - $ - $ - $ - $ - $ - $ - $ 700,000 W-27 Finished water line $ - $ - $ - $ - $ $ $ $ 300,000 Total Water Program '$ 10,000 $ 10,000 $ - $ 3,090 6 85,000 $ - $ - $1,000,000 WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ 30,796 $ 30,798 $ - $ 77,137 $ 30,796 $ 30,798 $ - $ - wMWW-26 WW-24 MBR Membranes $ 20,000 $ 20,000 $ $ $ 60,000 $ - $ - $ - ST 1 WW-25 Misc.Equipment Replacement $ - $ - $ - $ - $ - $ - $ - $ - WW-27 Lift station upgrade $ - $ - $ - $ - $ 80,000 $ 80,000 $ 80,000 $ 80,000 WW-28 Lift station pump replacement $ - $ - $ - $ - $ 15,000 $ 15,000 $ 15,400 $ 15000 WW-29 Replace 1 blower for process control $ - $ - $ - $ - $ 20,000 $ - $ - $ - Total Wastewater Program $ 50,796 $ 50,799 $ - $ 77,137 $ 205,796 $ 126,796 $ 96,000 $ 95,000 ria4Pati Total Water/Sewer Funal$ 60,796 I$ 60,796 I$ -I$ 80,227 I$ 305,7951$ 185,7961$ 95,0001$ 1,095,000[ $,..a, NOTE 01:The amounts shown in the'FY 2016 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1, 2015 and September 30,2016. NOTE 121: The amounts shown in the'PAID IN FY 2016'column reflects project expenses incurred between October 1,2015 and September 30,2016. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE 131: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Report Date:12/7/2015 13 ioi 32 PORT OF THE ISLANDS Agenda Page#29 Community Improvement District All Funds Capital Improvement Program-Status Report Completed Projects Project No.I Project Name or Description Project Total, Date Completion I Comments G-1 Collier County Zoning/Fire Station Property $ 22,324 s'p1h1/2009 Completed in FY 2010 G-2 Skin Variance Petition-Union Road $ 42,683 a i( 11/2009 Completed in FY 2011 I R1&2 (Road resurfacing and repair 15 473,138 5'(8130/2007I Completed in FY 2007 I I-1 Irngation&Fire Control Panel Upgrade $ 54821 !.i'2'-'4/30/2008 Completed in FY 2008 1-2 Irrigation Supply Well Project $ 34,765 '-'10/1/2008 Completed in FY 2009 I-3 We/Oeid Mechanical Upgrades $ 218,732 :';'8/30/2(09 Completed in FY 2009 I-4 3rd well to provide irrigation water supply �$ 287,793 r. 8/31/2010 Completed in FY 2010 I-5 Wellfietd SCADA $ 27,587 1•;.':.,,,..3/31/2010 Completed in FY 2010 I-6 Electrical Upgrades for Wellfield and WWTP Generator $ 247,388 ,...,...1./4/2.8/2010 Completed in FY 2010 1-7 Canal PS Modifications $ 4,269 <,„,#1/1/2009 Completed in FY 2010 I-10 Wellhead Retrofitting $ 11,615 a,,lr, 11.2 Competed in FY 2012 I-11 Well Monitoring $ 16.748 4 Completed in FY 2013 1-12 Pump Retrofitting $ 10,770 ,-9190/2018 Completed in FY 2013 W-2 Water I reatment Plant-replace transfer pumps $ 6887 7..-Z 9/30/2008 Completed in FY 2008 W-4 Water Treatment Plant-repairs to building(roof,doors,windows,painting) $ 14050 5 t^9/30/2008 Completed in FY 2008 W-5 Water Treatment Plant-replace metal launders and walkways on softening unit&other repairs $ 58,877 t=:101312008 Completed in FY 2009 W-6 Water Treatment Plant-replace gaseous chem storage/feed sys(chlorine)tie liquid them(bleach) $ 36,088(kt`"09/30200@ Completed In FY 2009 W-1 Water rreatrrlent Plant-air condition room that houses compliance monitoring equipment $ 3,901 a Completed In FY 2008 fp - 49a W-13 Water Treatment Plant-design new WTP $ 488,844 t••••••••.1- e Completed In FY 2011 W-14A Water Treatment Plant-New Construction $ 4,409,326 - '' +wt Completed In FY 2014 W-146 Water Treatment Plant-Inspection of new construction $ 440,894 ii f e 7 Completed In FY 2013 W-15 Water Treatment Plant-New meter replacement program(with backfin7w prevention) 5 257,514 ty,` , Completed in FY 2013 W-17 SCADA $ 223,093 1 Jt 10400E1 Completed In FY 2009 W-23 Stormwater Renton Ponds $ 110,776 4i Completed In FY 2011/2012 W-23a Disinfection Conversion-free chlorine to chloramines $ 11,427 `i<430/2009 Completed In FY 2009 WW-5 Wastewater Treatment Plant-two new mixers $ 18.810 i` 9/30/1008 Completed in FY 2008 WIN-8 Wastewater Treatment Plant-add second reuse pump $ 111.973 55(312008 Completed In FY 2008 Wastewater Treatment Plant-replace gaseous chem storage/feed systems(chlorine and sulfur dioxide)wl liquid t,,,.- ; 1/VW-10 chem(bleach and sodium thiosulfate) $ 36088 1 9/30/2009 Completed In FY 2009 W W43A Reuse Storage Tank $ 585,299,:,4/30/2010 Completed In FY 2010 , W A/-13B Automation of reuse water system and supplemental water $ 55.356 .':5/311' 2010 Completed in FY 2010 WW-18 DynaLiR MBR Membrane System $ 1.112.360 f•-4'9f302011. Completed in FY 2011 WW-19 Electrical service upgrades at WWTP $ 231,100 K.:S''`.�9/30/2009 Completed in FY 2009 WW-20 New WWTP Generator $ 110,776 ..'9/30/2009 Completed In FY 2009 WW-23 SCADA and control panel for lift stations $ 77,137 _..:9/30/2014 Completed In FY 2014 Report Date:11/7/2015 14 1611B2 PORT OF THE ISLANDS Agenda Page#30 Community Improvement District General Fund Cash Flow Projections DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2015 2016 2016 2016 2016 2016 2016 2016 2016 2016 • Cash Beginning Balance $ 764,344 5 906,844 $ 902.840 $ 900,842 $ 900,595 $ 898,341 $ 866,914 $ 835,486 $ 802,052 $ 770.099 Cash Inflow 32,432 32,432 32,432 32,432 32,432 139 138 139 139 139 Cash Outflow (43,304) (36,438) (34,429) (32.679) (34,686) (31,566) (31,566) (33,573) (32,091) (31,566) CD Investment - - - - - - - - - Add Prepaid Items - - - - - - - - - • Add: Due tram WS Fund 165,298 - - - - - - - - - Less:Current Liabilities(as of 11/30115) (11,926) - - - - - - - - - Total Estimated Cash Balance �,, WITHOUT past due assessments or • FY 2016 direct billing $ 908,844 $ 902,840 $ 900,842 $ 900,595 $ 898,341 $ 866,914 $ 835,488 $ 802,052 $ 770,099 $ 738,672 Total Estimated Cash Balance WITH past due assessments and FY 2016 direct billing 5 1,361,662 $ 1,347,568 $ 1,346,660 $1,346,313 $ 1,343,059 $ 1,311,632 $ 1,280,204 $1,246,770 $ 1,214,817 $ 1,183,390 Cash Resoluta Special Assessments $ 34,521 $ 34,521 $ 34,521 $ 34,521 $ 34,521 $ - $ - $ - $ - $ - Special Assessments-Discount (2,227) (2,227) (2,227) (2,227) (2,227) - - - - - Interest 139 139 139 139 139 139 139 139 139 139 Total Cash Inflow $ 32,432 $ 32,432 $ 32,432 $ 32,432 $ 32,432 $ 139 $ 139 $ 139 $ 139 $ 139 Operating Expenditures Administrative P/R-Board of Supervisors $ 1,000 $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 $ 1,000 $ 500 FICA Taxes 45 45 45 45 45 45 45 45 45 45 ProfServ-Engineering 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1.583 1,583 1.583 ProfServ-Legal Services 1,666 1,666 1,668 1,666 1.866 1,686 1.666 1,666 1,668 1,666 ProfSery-Mgmt Consulting Sery 2,583 2,583 2,583 2,583 2,583 2,583 2,583 2,583 2,583 2,583 ProfServ-Property Appraiser - - - - - - - - - - ProfServ-Special Assessment 10,100 - - - - - - - - Annual Audit - 1,750 1,750 - - - - - - • Postage and Freight 50 50 50 50 50 50 50 50 50 50 Rental-Meeting Room 50 25 25 25 25 25 25 25 50 25 Insurance-General Liability - 2,007 - - 2,007 - - 2,007 - Pnnting&Binding 50 50 50 50 50 50 50 50 50 50 Legal Advertising 83 83 83 83 83 83 83 83 03 83 Miscellaneous Services 115 115 115 115 115 115 115 115 115 115 Misc.-Assessmnt Collection Cost 1,113 1,113 1,113 1,113 1,113 - - - - Misc.-Web Hosting 83 83 83 83 03 83 83 83 83 83 Office Supplies 29 29 29 29 29 29 29 29 29 29 Annual District Filing Fee - - - - - - - - - - Total Administrative $ 18,550 $ 11,882 $ 9,675 $ 7,925 $ 9,932 $ 6,812 $ 6,812 $ 8819 $ 7,337 $ 6,812 Maintenance Contracts-Mgmt Services $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 6,902 6,902 8,902 6,902 6,902 Electricity-Streedighting 1,500 1,500 1,500 1,500 1,500 1,500 1,000 1,500 1,500 1,500 Utility-Irrigation 1,417 1,417 1,417 1,417 1,417 1,417 1,417 1,41/ 1,41/ 1,417 R&M-Renewal&Replacement 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 R&M-Roads and Alleyways 685 685 685 885 685 685 685 885 685 685 R&M-Signage 83 83 83 83 83 83 83 83 83 83 Total Maintenance $ 24.754 $ 24,754 $ 24,754 $ 24,754 $ 24.754 $ 24.754 $ 24,754 $ 24,754 $ 24,754 $ 24,754 Total Cash Outflow $ 43,304 $ 36,438 $ 34,429 $ 32,e79 $ 34,888 $ 31,566 $ 31,586 $ 33,573 $ 32,091 $ 31,566 Report Date:12/7/2015 15 16 1 1 p 2 PORT OF THE ISLANDS Agenda Page#31 Community Improvement District Water and Sewer Fund Cash Flow Projections DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2015 2018 2016 2016 2016 2018 2016 2016 2016 2016 Cash Beginning Balance S 45.719 $ (100,273) S (55,217) 5 12.112 $ 81,190 S (477,197) $ (496,195) 5 (515,192) S (556,481) S (575,984) Cash Inflow 118,251 118.251 118,251 118,251 118251 27,062 27,082 27,062 27,062 27,1762 Cash Outflow-Expenses (58,314) (73,195) (50,922) (49,172) (876,639) (48,059) (48,059) (88,331) (48,584) (46,059) Add:Prepaid Items - - - - - - - - - - Less:Due to General Fund (165,298) - • - - - - - Less:Crxrent Liabilities(as 0111/30115) (40,631) - - - - - - - - - Total Estimated Cash Balance WITHOUT past due assessments or FY 2015/FY 2016 direct billing $ (100,273) S (55,217) $ 12,112 $ 81,190 $ (477,197) 5 (496,195) $ (515,192) S (556,481) S (575,984) $ (594,981) Total Estimated Cash Balance WITH past due assessments and FY 2016 direct belling S 1,217,188 S 1,262224 5 1,329,553 $ 1,398,631 S 840,244 $ 821,248 $ 802,249 S 760,980 $ 741,457 $ 722,460 Cash Receipts Special Assessments-Tax Collector $ 98,795 $ 96,795 $ 96,795 $ 96,795 $ 96,795 $ - $ - $ • $ • $ - Special Assessments-Discount (5,805) (5,805) (5,605) (5,605) (5,805) - - - - - Water/Sewerltrrigation Revenue 27,038 27,038 27,038 27,038 27,038 27.038 27,038 27,038 27.038 27,038 InterestMiscellaneous 24 24 24 24 24 24 24 24 24 24 Total Cash Inflow S 118,251 $ 118,251 5 118,251 $ 118,261 $ 118,251 $ 27,082 S 27,082 S 27,062 $ 27,062 S 27,062 Onerattna Expenditures Administrative PR-Board of Supervisors $ 1,000 $ 500 $ 500 $ 500 S 500 $ 500 $ 500 $ 500 S 1,000 $ 500 FICA Taxes 45 45 45 45 45 45 45 45 45 45 ProfServ-Engineering 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 ProfServ-Legal Services 1,680 1,686 1,858 1,866 1,6643 1,660 1,668 1,866 1,666 1,688 ProfServ-Mom!Consulting Sery 2,594 2,594 2,594 2,594 2,594 2,594 2,594 2,594 2,594 2,594 ProServ-Property Appraiser - - - - - - - - - ProServ-Special Assessments 8,617 - - - - - - - - - Annual Audit - 1,750 1,750 - - - - - - - Postage and Freight 58 58 68 58 58 58 58 68 58 58 Rental-Meeting Room 50 25 25 25 25 25 25 25 50 25 Insurance-General Liability - 2,007 - - 2,007 - - 2,007 - - PrinOng&Binding 50 50 50 50 50 50 50 50 50 50 Legal Advergsirg 83 83 83 83 83 83 83 83 83 83 Miscellaneous Services 217 217 217 217 217 217 217 217 217 217 Mlsc.-Assessmnt Collection Cost 3,113 3,113 3,113 3,113 5113 - - - - • Office Supplies 42 42 42 42 42 42 42 42 42 42 Total Administrative $ 19,117 $ 13,732 $ 11,726 $ 9,975 $ 11,982 $ 8.882 $ 6,882 $ 8,889 $ 7,387 $ 6,882 Maintenance Conhacls-Mgmt Services 9 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 S 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 '.. Contracts-Generator Maint - - - - 1,750 - - - - - • Clunmunication-Teleph-Field 356 356 358 356 356 356 356 356 358 358 • Utility-General 7,187 7,187 7,167 7,187 7,187 7,187 7,167 7,187 7,167 7,167 R&M•Irrigation 1,880 1,880 1,880 1,880 1,880 1,880 1,880 1,880 1,880 1,880 R&M-Lift Station 600 500 500 500 500 500 500 500 500 500 • R&M-Potable Water Lines 500 500 500 500 500 500 500 500 500 500 R&M-Water Plant 833 833 833 833 833 833 833 833 833 833 R&M-Waste Water Plant 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 R&M-Sewer tines 500 500 500 500 500 500 500 500 500 500 R&M-Beddow Inspection 333 333 333 333 333 333 333 333 333 333 Misc.-Licenses&Permits - - - - - - - - - - CIP. - 20,265 - - 20,266 - - 20,285 - - Total Maintenance S 39,197 $ 59,483 S 39,197 5 39,197 $ 61213 $ 39,197 $ 39,197 $ 59,463 $ 39,197 $ 39,197 Debt Service Principal and Interest S - $ - $ - $ - $ 603,444 $ - $ - $ - S - $ - Total Debt Service $ - $ - 5 - $ - $ 603,444 $ - $ - $ - $ - S - Total Cash Outflow S 58,314 $ 73,195 $ 50,922 $ 49,172 $ 676,639 $ 48,059 S 46,059 $ 66331 5 48,584 $ 46,059 NOTES: Estimated CIP costs for anticipated projects are shown quarterly. Report Dale:12/7/2015 16 V 1 PORT OF THE ISLANDS Agenda Page#32 Community Improvement District All Funds Cash Flow Projections-5 Year GENERAL FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Operating Revenues Assessments(Net) $413,373 $413,373 $413,373 $413,373 $413,373 Interest/Miscellaneous $2,153 $2,153 $2,153 $2,153 $2,153 Total Operating Revenues $415,526 $415,526 $415,526 $415,526 $415,526 Operating Expenditures Administrative $121,696 $125,347 $129,107 $132,981 $136,970 Maintenance $293,830 $302,645 $311,724 $321,076 $330,708 Total Operating Expenditures $415,526 $427,992 $440,832 $454,058 $467,678 Capital Expenditures CIP Projects $0 $0 $0 $0 $0 Total Capital Expenditures $0 $0 $0 $0 $0 Estimated Ending Cash Balance WITHOUT past due assessments or FY 2016 direct billing $ 738,672 $713,388 $874,836 $622,684 Estimated Ending Cash Balance WITH past due assessments end FY 2016 direct billing $ 1,183,390 $1,158,084 $1,119,554 $1,067,402 WATER AND SEWER ENTERPRISE FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Operating Revenues Assessments(Net) $1,093,920 $1,093,920 $1,093,920 $1,093,920 $1,093,920 Water/Sewer/Irrigation Revenue $245,800 $245,800 $245,800 $245,800 $245,800 Interest/Miscellaneous $285 $285 $285 $285 $285 Total Operating Revenues $1,340,005 $1,340,005 $1,340,005 $1,340,006 $1,340,006 Operating Expenditures Administrative $145,237 $145,237 $145,237 $145,237 $145,237 Maintenance $480,170 $480,170 $480,170 $480,170 $480,170 Total Operating Expenditures $625,407 $625,407 $625,407 $625,407 $625,407 Capital Expenditures CIP Projects $50,796 $305,796 $165,796 $95,000 $1,095,000 Total Capital Expenditures $50,796 $305,796 $165,796 $95,000 $1,095,000 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Ending Cash Balance WITHOUT past due assessments or TV 20,6 directbilling $ (594,981) ($701,539) ($737,300) ($1,773,061) Estimated Ending Cash Balance WITH past due assessments and FY FY 2016 direct billing $ 722,460 $615,902 $580,141 ($455,620) NOTE: The above calculations assume 100%of assessments(including direct billing)will be received in FY 2017- 2020. 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E u a 8 0 c o = C N a i a Li- . 0 F- c°, w 0 E la cut o m m o0 0) 0 a. 0 .-I )--1 11 0 6 1 1 B, '41:1; Teague, Calvin From: Faircloth,Justin S' Sent: Thursday, December 17, 2015 10:33 PM To: Teague,Calvin S'j\\:6)(3)/14f Subject: Re:POI meeting summary 11/20/15 , V Cal, The only thing I have to do with the current meeting agenda at P I is the follow up items. Road I have been working with Collier County regarding the road and the issues we have been having. I was notified today that they are not able to cite the gun club for a violation since they do not have any structures newer than 1992 when the County passed the new ordinance.All of their previous permits are from the 60's.The next step would be for us to reach out to the owners and just ask if they are willing to help us out. Is the District willing to pay for the removal of the exotics? I am trying to get in touch with someone who over sees the state preserve on the east side of the road. I have left several messages, but have not received a call back yet. North Hotel It has taken some time to get a response back from the Greater Naples Fire, but M. Cruz was meeting on site toda with the Deputy Fire Marshall to see what could be done. It would be his call if the water could be shut off. I al.% waiting on a response back from this meeting.A letter was sent to Donna Fiala as requested. \ An email was sent to Supervisor Bissell with the total spent on the attorney fees for the north hotel bankruptcy. Ron Benson responded to you with an email of his charges also. Irrigation master map has been added to the website under utility information. Please let me know if you need anything else. Hope you have a great meeting. -Justin From:Teague,Calvin Sent:Friday, November 20,2015 6:13 PM To:Anthony@jadavis.com;dalelambert@embarqmail.com; RCZIKO@EMBARQMAIL.COM;dillonpoi@embarqmail.com; tbissell@embarqmail.com;dhcox@gtcom.net; RonBenson@hmeng.com;Swade,Janice; Randel,Helena; La Cap,Luvinia; Rehe, Stephanie;Pepin,Christopher;Egan, Michelle;Howell,Laura; Faircloth,Justin;Gonzalez, Barbara;McGann,Lisa; Miller, Jennifer;Meadows, Molly;Falcone,Pat Cc:Davis,Paula;Cassel, Kenneth; Baldwin,Alan;Bloom,Stephen; Edge, Robert;Varona, Rita;Walker,Shawn; Moore,Elizabeth J; Brill,Peter Subject:POI meeting summary 11/20/15 The following summary is for the above mentioned meeting with direction on specific tasks and actions required of staff. If I have left any task requested unidentified please contact me so additions can be made. My summary is as follows: B 2 1 6 i 1 . ,..c45-the Or' ION 243-tteo1/4.3A ft k November 2015 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.4 MG for the month of November which is an average of.079 MGD. Wastewater Plant Operations and Maintenance The Wastewater Treatment Plant treated approximately 2.3 MG for the month of November which is an average of.077 MGD Reuse System Operations and Maintenance The reuse system delivered 7.61 MG for the month of November which is an average of.254 MGD. Permit Compliance: Water Treatment Plant: Wastewater Treatment Plant: *All permit requirements met *All permit requirements met At Our Treatment Facility • Cleaned exterior of Water Treatment Plant • Began painting topside of Wastewater Treatment Plant • Well road cleanup project completed In The Community: • Completed Lift Station#7 rehab-installed brand new pump; installed a new`foot' (pump connection)for each pump; vacuum cleaned lift station well • Replaced broken valve stem in fire hydrant at canal station • Serviced, realigned and remounted both pumps in Lift Station#5 1 •04.44 a 7p _ 24 Hr Emergency Contact (239)691.3022 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469 www.severntrentservices.com 1611 82 ,A,tilie... is 0, -v „.„„,...,,,,,,„ Q-Qtte, ,.,, .,,,,,,„,., ,,,,,,, ,,,,,,,,,„, ,, ,.. November 2015 Field Managers Report 5 A- f. �� u . y 0. + de't _ 1., l „,,,,,,.• z.-z ;,,i1-",,:" c. y l.P p a n ! 'a -' ¢firt 4 ,-1,,,t..,,-,, ^ '-., N , $ f�, ` ' so & p• ` i -w S ,Y r -14 :, , (`, , 1 ' •1 '`. '''-zi*•;, '• '1 "' A i ! 4 \ 5. Vacuum truck cleaning out lift station New'foot'for each pump Lowering the new'foot'into the well ,-..,-„ ,„,„.,,4,,, - ,,....,.7,-„, 4,1 4- ,,,t. /4 c- ,, ,, ,,,,, -...... „-, ,,, .1,,, - , ..,,, „,,,, *141''''.:-4, 'tl:',0:10,'7e. ,/- b 4 ;fi 0, } »T �b ,,,,,,,4,,,,,,,;„7t.,,. '� .us. .p, ,,i . kin 'sy ` S-�} { �i;i: ir , 3: 7 5).:!;;714''`; '•%4 le • ''''..-, ••' ; � 1 .,-- -1-_,'`',,, ,,, i , A, ,,,, 1.,,,, ,,,,,,, , ,,,,, ,,,, # i . 1,,,,,,. ,r I. ' ..' 'v.eit 4,., : .". P, _ ` } iiptl Setting new'foot'into place Fitting pump into place Cleaning out excess debris in lift station 2 ' . 24 HrEmstg.ncy Contact: (239)491.3022 12600 Union Road Naples,Florida 34114•Tel 239-642-9219••Fax 239-642-9469 www.severntre ntsery ices.com .: vie_ ge, „ 1611 B2 . . . ..,. . .. . ..,, . .. ... .. . , Oira6- i ,. . .,.. ,, .. ,,, . . . 7.3 November 2015 Field Managers Report 6 _ Potable Water Report 4.5 - - 4 - 3.5 3 - $ 2.569 2.b2.6,142.875 2.7414 2.597 m2.461 „_,,,- C 2.6 2.319 _sitr_ ii 2.044 2'07 • 1.925 1.929 1.910. 2 1.72 723 1 -- -... -• g 2.2b/ 2.092 2.132585 1.58 1.96 2.143 2.072 1.5 -- - --- - 11 1.648 1.533 1.57 /a 9 1.403 1 1.403 ___:__ 1.434 -psi t 3Zfl 1.493 1.438 1.0 1.02 0.5 5/0 770 6% 6% 6% 8%8 8%2 09%9 1.1426% 7% 8% 8% 8% 8% 5% 4% 7%12 8%1 6% 6% 1.2028% 7/0 0 o c o o 0 Feb- Mar- Apr-14 May-Jun-14 Jul-14 Aug- Sep- Oct-14 Nov- Dec- Jan-15 Feb- Mar- Apr-15 May-Jun-15 Jul-15 Aug Sep- Oct-15 Nov- 14 14 14r ----14-- 14------ ------a4-4- 1 - 5 15 15 15 -w--Water Produced --e--Water •wed •••••••••••••%Water Loss ((Approximately.33 MG was used for flushing or treatment plant usage;approximately.16 MG was unaccounted for making up the 7%water loss Web, 8.893 Irrigation Water Report &56L8.709 8.893 .8.@02...__.._... 8.0 7.478 -.. .298 ---- -- T37? 7. -Z 48+ - 'f3bS - 7.0 --- . 826 _- 6.24; 160 8,9;: 5.98 .082 6.95-.047 a 17 8.0 - _ B. •.181 165 5.290 5.247 - - 6.325 8.179 6.299 o5.0 ---- - v��. � 5.784 5.8t' 5.285 5.229 -- -- � LI 4A . 4.444 4.701 - - - ------ 3.921 3.961 3.0 - - 2.0 ---- -- ---- 1.0 - -- - --- --____ -- 2% 4% 9% 9% 3% 6% 8% 7% 7% 8% 8% 8% 6% 8% 6% 7% 5% 6% 6% 8% 7% 0.0 . _ - -__ Feb-14Mar-14Apr-14 May-Jun-14 Jul-14 Aug- Sep- Oct-14 Nov- Dec- Jan-15Feb-15Mar-15Apr-15 May- Jun-15 Jul-15 Aug- Sep- Oct-15 Nov- -1.0 _ _-__.. __._....J.4....__ ......___-___14._L4_.. ...14_ 14 �_____.. ._ _...1.§______15....__:1.5.___...1.4._ Inigefion Meter -.-n--.irrigation eBbd -•+-i.-.-x Water Lose1 «Approximately.64 million gallons(MG)reuse for POI CID Properties;approximately.50 MG was unaccounted for making up the 7% water loss total,,. .'/...der 3 ? 24 HrEnarg ncy Contact(239)691.3022 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469 www.severntrentservices.com 6 B2 CE g ,24040 ay 2 MINUTES OF MEETING PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, December 18, 2015 at 10:00 a.m. at the Orchid Cove Clubhouse;25005 Peacock Lane;Naples,Florida. Present and constituting a quorum were: J.Anthony Davis Chairman Norine Dillon Vice Chairperson Theodore Bissell Assistant Secretary(Via Telephone) Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Robert Edge Field Manager Robert Soto Soto's Lawn Service Jean Kungle POI Realty Mr.and Mrs.Jackson Residents Kathryn Kehlmeier Resident Sam Marchand Resident Kevin McPeak Resident Evonne Oft Resident Randy Resch Resident The following is a summary of the discussions and actions taken at the December 18, 2015 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mr.Davis called the meeting to order; Mr.Teague called the roll. A motion authorizing Mr.Bissell to attend this meeting via telephone is in order. There being no comments or questions, Monday,01.04-16 . 12 December 18,2015 Port of the Islands CID On MOTION by Mr. Davis seconded by Mrs. Dillon with all in favor, Mr. Theodore Bissell was authorized to attend this meeting and exercise his voting rights via telephone. SECOND ORDER OF BUSINESS Approval of the Minutes of the November 20,2015 Meeting Mr. Davis stated each Board member received a copy of the Minutes of the November 20, 2015 Meeting and requested any additions,corrections or deletions. There not being any, On MOTION by Mr. Bissell seconded by Mrs. Dillon with all in. favor, the Minutes of the November 20, 2015 Meeting were approved. THIRD ORDER OF BUSINESS Public Comment on Agenda Items Hearing no comments from the public,the next order of business followed. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mr. Soto discussed his drive-around this week with Mr. Edge, Mr. Spillers and Ms. Kehlmeier. • Bush hogging was done by the well field. The area is now open to drivers. • Temperatures have been higher than normal. • Plans were received yesterday from Hole Montes regarding the push-back along the water plant,but staff has not looked at them yet. • Severn Trent staff spoke to the County regarding invasive plants. There are two property owners affected, the State and the Gun Club. The Gun Club has no buildings new enough to require removal of exotic species. The State has not responded to any inquiries. Mr. Soto suggested holding off to the end of the year to proceed further. Mr. Soto was advised to speak to FWC and SFWMD. Mr. Teague will try to contact the state in this regard. The CID is willing to cut the plants back if the State refuses to get involved. This likely falls under the Picayune Strand Project. Mr. Soto will prepare a proposal for presentation at the next meeting. 2 Monday,01-04-16 4.. �...t. Y ``; a Y December 18,2015 Port of the Islands CID B. Discussion of CIP • The CIP is part of the Financial Statements. As requested by the Board,there is an increase in roads by 25%to be put in Fiscal Year 2020. The CID should be better off financially at that time,as the loan will be paid off. • Two projects for water were added. • An item for fire hydrants should be added. There being no further discussion, On MOTION by Mr. Lambert seconded by Mrs. Dillon with all in favor,the CIP was accepted as presented. FIFTH ORDER OF BUSINESS New Business There being no new business to discuss,the next order of business followed. SIXTH ORDER OF BUSINESS District Manager's Report A. Acceptance of Financial Statements and Check Register as of November 30,2015 • Mr.Teague discussed the Financial Statements in detail. • Foreclosure issues were discussed. ➢ The Board is waiting for a report from Mr. Shapiro,to be submitted by Mr. Cox,which is in process. ➢ The North Hotel owes over$1 Million. ➢ Nothing will be resolved with the North Hotel until the new owners submit a proposal. • The construction fund will be used for any capital improvements needed at the plant. • Cash flow projections were discussed. These projections exclude any properties in arrears. • The charge from C&S Irrigation Services LLC was accurate. • The battery charge of$423.79 were for batteries which back up the SCADA and CPU. Mr.Edge will check the Work Order to ensure the charges are accurate. • The CID received a rebate for mosquito control. The rebate was for last year's expenses. 3 Monday,01-04-16 1 6 BL December 18,2015 Port of the Islands CID There being no further discussion, On MOTION by Mr. Lambert seconded by Mr. Ziko with all in favor,the Financial Statements and Check Register as of November 30,2015 were accepted. B. Discussion of Follow-Up Items • Mr.Faircloth spoke to the Fire Department. • Mr. Cruz was going to meet on site yesterday to determine what could be done about shutting the water off. A letter was sent to Ms. Fiala and Ms. Kungle indicated it has already been repaired. • The irrigation map is on the website. • Mr.Edge will follow up on the insurance claim for the lightning strike. SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of November/December 2015 Field Manager's Report Mr.Edge presented the Field Manager's Report for discussion;a copy of which is attached hereto and made part of the public record. • Mr. Davis asked Mr. Edge to follow up with Soto regarding an issue with lighting at the entrance to Cays Drive. There may be an issue with the photo cell. • Staff is still working on the trees which are overhanging. • The small tree growing underneath the lift station still needs to be removed. Mr. Lambert is concerned with Severn Trent's responses to these types of issues. • Mosquito spraying continues. • The backhoe does work,but is too large for some jobs. • There is no separation between the fire hydrants and irrigation water in the water line coming into Orchid Cove. Mr.Resch would like this to be an agenda item for discussion at the next meeting. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on Hotel Bankruptcy Lawsuit • Mr. Davis commented the new owners contacted Chief McLaughlin on future projections. 4 Monday,01-04-16 16 I 1 B2 December 18,2015 Port of the Islands CID 1 6 NINTH ORDER OF BUSINESS Engineer's Report 1 7 There being no engineer present or any issues for discussion, the next order of business 18 followed. 49 •0 TENTH ORDER OF BUSINESS Supervisors' Requests .1 • Mrs. Dillon discussed the possibility of hosting another open house in February. .2 1.3 ELEVENTH ORDER OF BUSINESS Public Comment Period 1 4 Hearing no comments from the public, the next order of business followed. 1- 1 6 TWELFTH ORDER OF BUSINESS Adjournment 1 7 There being no further business, 1 8 1 9 On MOTION by Mr. Bissell seconded by Mrs. Dillon with all in 1;0 ' favor,the meeting was adjourned at 11:21 a.m. 1.1 1 2 1:3 1:, 1:7 Calvin Te.:.- J ' Anth• II avis 1;8 Secretary C' an 5 Monday,01-04-16