Backup Documents 07/07/2015 Item #11H ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO H
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAT
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Te�. ..@. ,tom,-� -- r�` E. J-�� 2• `z, U
2.
3. County Attorney Office County Attorney Office C a qr) Itca
4. BCC Office Board of County
Commissioners \fc/ Z\Ab
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff --7-. 0_.:-(___ �� �{� V � Phone Number
Contact/ Depattirient (�`, ,:j-- 00., -vcc-�, -�- -- _vLi(0 q 0 1(0
•
Agenda Date Item wasAgenda Item Number tQ 7
Approved by the BCC7 -7e�j
V _ (II , \-k .) ! 1 1+•1
Type of Document Number of Original
Attached i5A- �CV1 \ke -Ir.0 NA Amo\- Documents Attached
PO number or account
number if document is
to be recorded _
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? J-K"
2. Does the document need to be sent to another agency for additional signatures? If yes,
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. ff±14 . 5
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's ��
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain K
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on'?7-c and all changes made during the ,,S�
�
meeting have been incorporated in the attached document. The County Attorney's V
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for ti, 'x,
Chairman's signature.
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i :
I:Fo s/County Forms/BCC Forms/Origlocuments Routing Sli WJtJS Original 9.03.04,Revi d 1.26.05,Revised 2.24.05;Revised 11/30/12
At/
11H
Ann P. Jennejohn
From: Ann P. Jennejohn
Sent: Monday, February 22, 2016 12:45 PM
To: 'JaceKentner @colliergov.net'
Subject: Item #11H (BCC Meeting July 7, 2015)
Attachments: Item #11H.pdf
Hi Jace,
A copy of the 1st Amendment ent to the Agreement between the
Southwest Florida Economic Development Alliance, Inc. avid the
Board of County Covvtwtissioners, approved July 7, 2015 (Itewt #11H)
is attached for your records.
Thank you!
Ann Jennejohn, Deputy Clerk
Clerk of the Circuit Court
Clerk to the Value Adjustment Board
Collier County Board Minutes & Records Dept
1
11H }
FIRST AMENDMENT TO
AGREEMENT BETWEEN COLLIER COUNTY,FLORIDA
AND
SOUTHWEST FLORIDA ECONOMIC DEVELOPMENT ALLIANCE, INC.
This AGREEMENT is made and entered into this 711'day of July, 2015, by and between Collier
County, a political subdivision of the State of Florida (the "COUNTY") and Southwest Florida Economic
Development Alliance,Inc.("ALLIANCE"), a Florida not-for-profit corporation.
WITNESSETH
WHEREAS, on February 27, 2015, Agenda Item 16.F.5, the Board of County Commissioners
approved an agreement between the County and ALLIANCE (the "Agreement") for the Alliance's
provision of strategic marketing and business outreach activities to further the goals and objectives
identified in the County's Business and Economic Development Business Plan;
WHEREAS,the Agreement provided for reimbursement of"employee benefits"and this amendment
seeks to define and clarify which employee benefits are reimbursable under the Agreement;
WHEREAS,this Amendment re-allocates ten thousand dollars from the Marketing Plan Activities and
Website Maintenance,Marketing,& Optimization Budget to Salaries including benefits,Director; and
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations contained
herein, and other good and valuable consideration, the COUNTY and the ALLIANCE agree to amend the
Agreement as set forth below.
1. The first paragraph of Article III, Consideration and Limitation, is hereby amended is hereby as
follows:
"For its performance under this Agreement, the ALLIANCE will receive funds from the
COUNTY in an amount not to exceed One Hundred Thousand Dollars ($100,000.00). It is
intended that the services performed by ALLIANCE shall be on a cost reimbursement
methodology for actual eligible expenditures. Actual expenditures eligible as a basis for
reimbursement can and shall include salaries and employee benefits(relocation expenses, health
insurance, and bonuses), costs for ALLIANCE personnel performing services described in
Exhibit"B",as well as ALLIANCE costs of operating and maintaining its website. ALLIANCE
shall be entitled to compensation upon BCC approval of the Agreement, distributed no more
frequently than on a quarterly basis for reimbursement of eligible expenses approved by the
County and Clerk of Court,beginning January 1,2015. Each quarterly payment will equal up to
one-third of the total given that the Agreement has been executed at the beginning of the second
quarter of the County fiscal year."
2. Exhibit B, Budget Detail for Services,of the Agreement is hereby amended by replacing
it in its entirety as it is attached hereto.
3. Exhibit D, Payment Record Chart for Alliance Agreement is hereby amended by
replacing it in its entirety as it is attached hereto.
4. Except as modified by this First Amendment, all other terms and conditions of the Agreement
shall remain in full force and effect. If there is a conflict between the terms of this First
Amendment and the Agreement,the terms of this First Amendment shall prevail.
1
11H
IN WITNESS WHEREOF,the parties have executed this First Amendment to Agreement on this 7th day of
July,2015.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E MOCK,CLERK OF CO' IER COUNTY,FLORIDA
By: — • By:
AvMA e, ,/ + 0 .CLERK Donna Fiala Chairman
Attest as i Chairman's
ATTEST;S`gature ow,. DEVELOPMENT FLORIDA ECONOMIC
DEVELOPMENT ALLIANCE, INC.
By: By: •/'
SIty,
Approved as to form and legality
JennifeBelpedio, ',
Assistant County Attorney 0 ‘)
Item#
Agenda 4.4.-6 Date _
Date a t Q true
Reed
10 40
Depu I`
2
c9
11H
EXHIBIT B
METHOD OF PAYMENT
FY2015
ORGANIZATION: Southwest Florida Economic Development Alliance,Inc.
PROGRAM: Economic Development Services
RELEASE OF FUNDS SHALL BE IN ACCORDANCE WITH THE APPROVED BUDGET WILL BE
MADE UPON RECEIPT OF THE COMPLETED REQUEST FOR PAYMENT FORM EVERY 90 DAYS.
NO MODIFICATIONS WITHIN BUDGET CATEGORIES SHALL BE FUNDED UNLESS PRIOR
WRITTEN APPROVAL HAS BEEN GRANTED BY THE COUNTY MANAGER,WHICH APPROVAL
SHALL BE CONSISTENT WITH THE TERMS OF THE COUNTY/ALLIANCE BUDGET AND
AGREEMENT AND NOT UNREASONABLY WITHHELD. PAYMENT REQUESTS SHALL NOT BE
SUBMITTED FOR A PERIOD OF LESS THAN ONE QUARTER. THE COUNTY'S FISCAL YEAR
COMMENCES ON OCTOBER 1st AND ENDS ON SEPTEMBER 30th OF THE FOLLOWING
CALENDAR YEAR. INVOICES FOR SERVICES DELIVERED BETWEEN OCTOBER 1st AND
SEPTEMBER 30th MUST BE RECEIVED NO LATER THAN SEPTEMBER 30th OF EACH
YEAR TO ALLOW CLOSEOUT OF THE COUNTY'S FISCAL YEAR. IN NO EVENT HOWEVER,
SHALL PAYMENTS TO THE ALLIANCE UNDER THIS AGREEMENT EXCEED $100,000.00 PER
COUNTY FISCAL YEAR. FOR THE CURRENT FISCAL YEAR, THIS WOULD BE THE PERIOD FROM
JANUARY TO SEPTEMBER 2015.
TOTAL(County Portion) $100,000.00 (fiscal year)
The requests for payment shall include the report on progress on the strategies and tasks identified
in the agreed Scope of Services.
i �
hR
BUDGET DETAIL FOR SERVICES
FY2015
ORGANIZATION: Southwest Florida Economic Development Alliance, Inc.
PROGRAM: Economic Development
Budget Category Approved
Budget
1. Salaries including benefits
Director $50,000 40;000
Operations Support Staff Person $10,000
Personnel Subtotal $60,000 38;000
2. Marketing Outreach and Website Expenses as
described in Deliverables 1-4.
—
Marketing Plan Activities and Website $40,000 504000
Maintenance,Marketing,&Optimization
Marketing&Website Subtotal $41000 30;000
Total Budget Categories $100,000 per
County FY
NOTE: When completing payment requests complete the appropriate forms and attach detailed
documentation identifying obligations or expenses in the above budget categories only.
IIH
EXHIBIT D
PAYMENT RECORD CHART FOR ALLIANCE AGREEMENT
n. dget Categor e I Approved Curs t et Amount-ef-this a-ining-Balance
Bodget Balance _Regnesteri
Meting-O treaeh
&tenseS
t' % '�Ps �,"
It-
1 Salaries including benefits 60,000
2 Marketin! Outreach Ex I enses ',40 000 ===
Tota $110,000 ---