Agenda 08/29/1985 Naples, Florida, August 29, 1985
LET IT BE REMEMBERED, that the Parks and Recreation Board met on
this date at 9:00 A.M. in the Golden Gate Community Center, Golden Gate,
Florida, with the following members present:
VICE CHAIRMAN - Dan Monaco
Ron Burton
Steve Price
ABSENT - Hank Caballero (excused)
Richard Myers (excused)
ALSO PRESENT: Tim S. Vanatta, Parks and Recreation Director,
Dan Loubier, Parks and Recreation Coordinator, Pat Cookson, Recording
Secretary, Tom Peek and Bob Furlong, Park Consultants.
AGENDA
I. Call to Order
II. Review of bids for the Golden Gate and North Naples Community Parks
REVIEW OF BIDS FOR THE GOLDEN GATE AND NORTH NAPLES COMMUNITY PARKS
Tom Peek, park consultant, presented to the Board members a
memorandum addressing the evaluations and recommendations of Golden Gate and
North Naples Community Parks Phase One construction bids.
Each park was bid in six separate contracts, described as
follows:
Site Preparation: General clearing, earthwork, underground
utilities (potable water and storm
drainage), and site grading.
Site Electric: Complete park electric system - ballfield
lighting, game courts lighting, roadway
and parking lot lighting, building
electric, etc.
Buildings and Shelters: Park Structures - Field Control Center,
Racquet Center, picnic pavilion,
equipment building, ballfield dug-outs and
miscellaneous support items.
Sitework Finishes: Irrigation and landscaping, fencing, fine
grading, erection of site amenities and
miscellaneous suppoper items.
Outdoor Game Courts: Tennis Courts, Racquetball Courts,
Basketball/Volleyball Courts and
Shuffleboard Courts
Paving: Roadway, parking lot and sidewalk
construction with associated items.
Mr. Peek explained to the Board that following some budget
cutting, the North Naples facility will cost the County just over $1.03
million while Golden Gate's park will cost $915,000.
Explaining certain cuts, such as tennis courts in North Naples
and a picnic pavilion in Golden Gate, Bob Furlong stated they were necessary
to keep within the County's budget.
Mr. Peek explained that the general philosophy taken by the
design team in making the cuts was to save the user facilities, maintain a
priority on all the active-use recreational facilities and economize on the
support items. They wanted more usable dollars on the grounds. He also
stated that many of the cuts will not be noticed by parkgoers in that much of
it was sliced from sitework preparation and finishing.
Mr. Monaco asked Mr. Vanatta if he concurred with the cuts
presented by Mr. Peek and Mr. Furlong and did he see any problems presenting
this to the Board of County Commissioners. Mr. Vanatta stated he felt very
comfortable with the cuts and could justify what the design team put
together. He explained that they tried to follow the priority list put
together by the sub-committee on both parks.
Mr. Peek explained that any new development needs at least 5%
contingency for any overruns, however, after making cuts, there is only
$43,000 for contingency for Golden Gate and $5,400 for North Naples. Mr.
Vanatta stated that the County does have grant money for which the County has
applied, in addition to private donations which will help in the overrun.
Mr. Peek and the County are going to explain to the contractor's that this is
all the money they have and there is not much for contingency.
Mr. Burton questioned who would be performing the supervision of
the park development. Mr. Peek replied that day-to-day supervision would be
the County's responsibility. The Public Works Department has hired a
separate individual that will be a full time park inspector for the community
parks only. Wilson, Miller, Barton, Soll & Peek will conduct periodic
inspections.
With the approval of the PARAB, the bid contracts will be
presented to the Board of County Commissioners. After the approval of the
Board of County Commissioners, a notice to proceed can be awarded to the
contractors.
Mr. Burton stated that he has a financial interest in the North
Naples site work finishes contract with McGovern Construction, therefore, he
could not vote approval or disapproval.
Mr. Dan Monaco made the motion that the evaluations and
recommendations made by staff and Mr. Tom Peek be recommended by the PARAB to
the Board of County Commissioners with the exception of the McGovern
Construction contract. Seconded by Ron Burton and approved unanimously. Mr.
Peek stated, however, the record should show that the two remaining members
(Price and Monaco) do not have a conflict of interest on the bid contract for
McGovern Construction and therefore do approve as such.
There being no further business, the meeting adjourned at 9:40
a.m.
Hank Caballero, Chairman
PARKS AND RECREATION ADVISORY BOARD
AGENDA
August 29, 1985
A special meeting of the Parks and Recreation Advisory Board will be held on
Thursday, August 29th at 9:00 a.m. at the Golden Gate Community Center.
I. Call to Order
II. Review of bids for the Golden Gate and North Naples Community Parks
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DIRECTOR COMMENTS
Staff and design team are working this week and next week to finalize the
recommended contracts for the prospective parks. Negotiations are now taking
place with low bidders. This information will be presented to you at the
meeting. You might want to bring with you or review the bid packets which
were included with your July 18, 1985 agenda. If you have lost these items
or need additional copies, please contact Pat Cookson.
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IlD MEMORANDUM
TO: Dan Monaco
Steve Price
Richard Myers
Ron Burton
FROM: Hank Caballero, Parks and Recreation Advisory Board Chairman
DATE: September 16, 1985
SUBJECT: Cancellation of September meeting of PARAB
Please be advised the regular scheduled meeting of the Parks and Recreation
Advisory Board on September 19th has been cancelled, as we have no pressing
business to discuss at this time.
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PARKS AND RECREATION ADVISORY BOARD
AGENDA
October 17, 1985
The Parks and Recreation Advisory Board will hold a meeting on Thursday,
October 17, 1985 at 9:30 a.m. on the 3rd floor of Building F at the Collier
County Courthouse.
I. Call to Order
II. Approval of Minutes — August 15, 1985
August 29, 1985
III. Addendum
IV. Old Business
A. Update on development progress on the community parks.
V. New Business
A. Discussion on how to split the interest that is currently being
collected on the bond money
B. Dicussion of fees for softball tournaments
VI. Discussion of Addenda
VII. Adjournment
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DIRECTOR`S COMMENTS
IV. A. Update on Development Progress on the Community Parks
Tom Peek of Wilson, Miller, Barton, Soll and Peek will be present to discuss
this item.
V. A. Discussion on how to split the interest that is currently being
collected on the bond money
Currently interest is being accumulated on the balance of the entire bond
money and interest monies are being split into five equal shares. Parks and
Recreation Advisory Board (PARAB) member Ron Burton requested he would like
to discuss this issue. Due to the fact that we are about to proceed with
construction on two of the community parks it should be decided whether
each park should continue to receive an equal or a pro-rated share of the
interest.
V. B. Discussion of fees for softball tournament
Staff is currently reviewing a comprehensive fee program for the new
community parks system. However, there has been a situation that has arisen
due to the Fair Labor Standards Act that needs immediate attention in regards
to our softball tournaments. I have attached a copy of staff's
recommendation and I will review the issue in depth at the meeting.
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SOFTBALL FIELD RESERVATION POLICY FOR ONE FIELD OPERATION
Rules and Regulations - Fees and Charges:
1. Any group or organization requesting field use for tournament must
submit, on a Collier County reservation form their intentions. This
request must be received by the Athletic Supervisr, no later than one (1)
month prior to event scheduled.
2. Any group or organization scheduling County fields must adhere to all
Rules and Regulations of the Collier County Parks and Recreation
Department (Board of County Commissioners Ordinances)
3. When reserving field, organization must submit a $25.00 check deposit for
servicing and processing (non-refundable).
4. A charge of $10.00 per scheduled game with a $200 minimum will be charged
for all tournaments (2 day tournaments). A similar $10 per scheduled
game fee with a $100 minimum will be charged for a one day event. This
is due no later than two (2) weeks prior to scheduled event date.
5. Due to inclement weather, any additional services provided by the Collier
County Parks and Recreation Department, other than those scheduled, will
be charged to tournament organization. These charges will be necessary
to cover any additional direct labor charges.
6. In the event of cancellation due to inclement weather, the tournament
organization will receive refund for all unplayed games minus maintenance
costs.
7. All concessions must be approved by the Collier County Parks and
Recreation Department. Proper permitting of sale items must be
accompanied by this request. A $25.00 daily fee will be assessed.
8. A cancellation fee of $25.00 will be assessed if made within one week
proir to scheduled tournament.
9. Collier County Parks and Recreation co-sponsored tournaments shall
have the opportunity to have these charges waived.
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WILSON, MILLER, BARTON, SOLL & PEEK, INC.
p ® s PROFESSIONAL ENGINEERS, PLANNERS AND LAND SURVEYORS
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Wda REPLY TO (Y ) NAPLES OFFICE
v 1383 Airport Road North
Naples, Florida 33942
(813) 775-1124
( ) BONITA SPRINGS OFFICE
RAYMOND W. MILLER, P.E. 8951 Bonita Beach Road,WILLIAM L. BARTON,P.E. Springs i Beach Road,S.E..E.
THOMAS R.PEEK,P.E.,P.L.S. Bonita Springs, Florida Plaza te 292
WILBUR M.CHRISTIANSEN, P.L.S.
CLIFFORD H.SCHNEIDER, P.E. (813) 597-2288,332-7963
BENJAMIN C.PRATT, P.E.,P.L.S. ( ) FORT MYERS OFFICE
CARL H.SOLL,P.L.S. 1625 Hendry Street,Suite 102
FERMIN A.DIAZ,P.E. P.O.Box 2800
JOHN E.BOUTWELL,P.L.S. Fort Myers, Florida 33902
GARY L. DANCA,C.P.A. (813) 337-4611
MEMORANDUM
TO: Tim S. Vanatta - Director,
Collier County Parks and Recreation
FROM: Thomas R. Peek, P.E.
Wilson, Miller, Barton, Soll & Peek, Inc.
DATE: August 27 , 1985
SUBJECT: Golden Gate and North Naples Community Parks - Phase One
Construction Bids - Evaluation and Recommendation.
Bids for the Golden Gate and North Naples Community Parks were
received on July 3 , 1985 . Each park was bid in six- separate
contracts, briefly described as follows :
BP1 Site Preparation: General clearing, earthwork, under-
ground utilities (potable water and
storm drainage) , and site grading.
BP2 Site Electric : Complete park electric system - ball-
field lighting, game courts lighting ,
roadway and parking lot lighting,
building electric, etc.
BP3 Buildings and Shelters: Park Structures - Field Control Center,
Racquet Center, picnic pavilion,
equipment building , ballfield dug-outs
and miscellaneous support facilities.
BP4 Sitework Finishes : Irrigation and landscaping , fencing,
fine grading , erection of site
amenities and miscellaneous support
items.
BP5 Outdoor Game Courts: Tennis Courts , Racquetball Courts ,
Basketball/Volleyball Courts and
Shuffleboard Courts.
BP6 Paving : Roadway, parking lot and sidewalk
construction with associated items .
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Bid totals for the construction of Phase 1 of each park as bid by
the apparent low bidder is summarized in the following table :
TABLE 1 . BID SUMMARY
GOLDEN GATE:
CONTRACT LOW BIDDER BID AMOUNT ($ )
BP1 Site Preparation Harper Bros. , Inc. $ 226 ,001 .90
BP2 Site Electric Mid Continent Electric , Inc. $ 216 ,386 .00
BP3 Buildings and
Shelters Bunn Construction, Inc . $ 107 ,464 .70
BP4 Sitework Finishes McGovern Consruction, Inc . $ 305,389 .98
BP5 Outdoor Game McGovern Construction, Inc. $ 183 , 265.50
Courts
BP6 Paving MacAsphalt, Inc. $ 104 ,044 .48
GOLDEN GATE PHASE 1 BID TOTAL $1 , 142,552.56
NORTH NAPLES:
BP1 Site Preparation Harper Bros. , Inc. $ 296 ,739 .90
BP2 Site Electric Mid Continent Electric , Inc . $ 272,614 .00
BP3 Buidings and
Shelters Bunn Construction, Inc. $ 126,026.60
BP4 Sitework Finishes McGovern Construction, Inc . $ 264 ,868 .62
BP5 Outdoor Game McGovern Construction, Inc. $ 141 ,473 . 50
Courts
BP6 Paving MacAsphalt, Inc. $ 136 ,722. 59
NORTH NAPLES PHASE 1 BID TOTAL $1 , 238 ,445 . 21
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The Phase 1 bid total for each of the parks was in excess of the
amount budgeted for these contracts. Below is an outline which
compares the bid totals and Phase 1 construction budget:
Golden Gate:
( 1 )
Funds allotted for contracts BP1-BP6 $ 959 ,000 .00
( $1 ,000 ,000 + $14 ,000 - $55,000 )
Phase 1 bid total $1 , 142, 552 . 56
Amount over budget $ 183 , 552 . 56
North Naples:
( 1 )
Funds allotted for contracts BP1 - BP6 $1 ,036 ,500 .00
($1,000 ,000 + $81 , 500 - $45,000)
Phase 1 bid total $1 , 238 ,445 . 21
Amount over budget $ 201 ,945. 21
Note ( 1) These amounts exclude the budgeted cost for items to be
purchased by the Parks and Recreation Department under a
separate contract ( $55 ,000 for Golden Gate and $45 ,000 for
North Naples) which includes : site furnishings, signage
and children' s play equipment , as well as Florida Power
and Light installation charges.
At this point the Design Team reviewed the items/facilities which
were included in the bids , along with their apparent costs, to
itemize a list of reductions which would reduce the bid totals to
within the allotted budget, and provide contingency for the
construction process .
The general philosophy taken by the Design Team in making the
reductions to the various contracts was to save the user facilities ,
maintain a priority on all the active-use recreational facilities
and economize on the support items.
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The following table identifies the major parts of each contract and
the resultant budget cuts:
TABLE 2. CONTRACT SUMMARY
GOLDEN GATE:
Resultant
Contract Item Bid Amount ($) Budget Cut ( $ ) Contract Amt. ( $ )
BP1 Site Preparation
a. Earthwork $146 ,222.80 $ 28 ,035.00 $118 , 187 .80
b. Water dist. 37 , 198. 10 2,613 . 35 34 ,584 .75
c . Storm sewer 42,581.00 12,028.00 30 ,553.00
Sub-totals $226 ,001 .90 $ 42,676 . 35 $183,325. 55
BP2 Site Electric
Sub-totals . $216,386.00 $ 24 ,023.00 ( add. )$240 ,409 .00
BP3 Buildings and Shelters
a. Field Control
Center $ 51 ,045.00 $ 0 $ 51 ,045.00
b. Racquet Center 25,636.00 0 25,636.00
c. Picnic Pavilion 15,666.00 15, 666.00 0
d. Support Items 15, 117.70 2,583 .90 12,533 .80
Sub-totals $107,464.70 $ 18 , 249 .90 $ 89 ,214.80
BP4 Sitework Finishes
a. Irrigation $ 59 , 151 .00 7 ,462.80 51 ,688 .20
b. Sitework 116,590 .44 42,695. 20 73 ,895 .24
c . Landscaping 109 ,773.04 51 ,867 . 15 57 ,905 .89
d. Site Amenities 19 ,875.50 12,988 .50 6,887 .00
Sub-totals $305 ,389 .98 $115,013 . 65 $190 ,376 . 33
BP5 Outdoor Game Courts
a. Tennis Court $ 80 ,290 .00 $ 25 ,916 .00 $ 54 ,374 .00
b. Racquetball
Courts 53,856.00 0 53 ,856 .00
c. Basketball/volley-
ball Courts 31 ,685 . 50 6,352. 50 25, 333 .00
d. Shuffleboard
Courts 17 ,434 .00 17 ,434 .00 0
Sub-totals $183 ,265 .50 $ 49 ,702. 50 $133 , 563 .00
BP6 Paving
Sub-totals $104 ,044 . 48 $ 25 ,413 . 00 $ 78 ,631 .48
lbw
TOTALS: $1 , 142,552. 56 $227 ,032 .40 $915 ,520 . 16
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NORTH NAPLES:
Resultant
Contract Item Bid Amount ( $ ) Budget Cut ( $) Contract Amt. ( $ )
BP1 Site Preparation
a. Earthwork $153 ,063 . 60 $ 5, 191 . 50 $147 ,872. 10
b. Water Dist. 76 ,640 . 30 1 ,001 .00 75 ,639 . 30
c . Storm Sewer 67 ,036.00 2,096.00 64 ,940 .00
Sub-totals $296,739 .90 $ 8 , 288.50 $288 ,451 .40
BP2 Site Electric
Sub-totals $272,614 .00 $ 52 ,392.00 $220 ,222.00
BP3 Buildings and Shelters
a. Field Control
Center $ 51 ,045.00 $ 0 $ 51 ,045.00
b. Equipment Bldg . 34 ,227 .90 0 34 ,227 .90
c. Racquet Center 25,636.00 0 25,636.00
d. Support Items 15, 117.70 5 ,399 .90 9 ,717 .80
Sub-totals $126 ,026.60 $ 5,399.90 $120 ,626.70
BP4 Sitework Finishes
a. Irrigation $ 55 ,965.00 $ 880. 26 $ 55,084.74
b. Sitework 108 ,257 . 24 32,942.80 75,314 .44
c . Landscaping 80 ,453.88 21 ,256 .60 59 , 197.44
d. Site Amenities 20 ,192.50 13,305.50 6 ,887 .00
Sub-totals $264 ,868.62 $ 68 , 385. 16 $196,483 .46
BP5 Outdoor Game Courts
a. Tennis Courts $ 55,932.00 $ 27 ,966.00 $ 27 ,966.00
b. Racquetball
Courts 53,856 .00 0 53 ,856 .00
c . Basketball/Volley-
ball Courts 31 , 685 .50 6 ,352. 50 25 ,333.00
Sub-totals $141 ,473 .50 $ 34 ,318 .50 $107 , 155 .00
BP6 Paving
Sub-total $136 ,722. 59 $ 38 ,595. 33 $ 98 ,127. 26
TOTALS: $1 , 238 ,445. 21 $207 , 379. 39 $1 ,031 ,065.82
Resultant Budget for Golden Gate and North Naples Community Parks :
(contracts BP1 - BP6) Golden Gate North Naples
Available funds $ 959 ,000 .00 $1 ,036 , 500.00
4101' Revised Phase 1 contract total $ 915 , 520 . 16 $1 ,031 ,065 .82
Available for contingency $ 43 ,479 .84 $ 5 ,434 . 18
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August 27 , 1985
GOLDEN GATE COMMUNITY PARK - PHASE 1
Summary: Recommendation for Phase 1 Construction Contracts BP1 - BP6
Contract Description Contractor to Perform Work Contract Amount
BP1 Site Preparation Harper Brothers, Inc. $ 183,325.55
BP2 Site Electric Mid Continent Electric, Inc. $ 240 ,409.00
BP3 Buildings and
Shelters Bunn Construction, Inc. $ 89 ,214 .80
BP4 Sitework Finishes McGovern Construction, Inc. $ 190 , 376 . 33
BP5 Outdoor Game Courts McGovern Construction, Inc. $ 133 ,563.00
BP6 Paving MacAsphalt, Inc $ 78 ,631 .48
Phase 1 Construction Sub-total $ 915,520 . 16
(contracts BP1 - BP6)
Additional items/facilities
Included in Phase 1 construction budget: ( see note * )
Item No. Description Estimated Cost ($ )
1 Site furnishings/amenities $ 15 ,000 .00
2 Signage 5 ,000 .00
3 Children' s play area 30 ,000 .00
4 FP&L charges (estimate) 5 ,000 .00
Sub-total $ 55 ,000 .00
note * Items 1 - 3 are additional Phase 1 items/facilities to be
purchased by Parks and Recreation Department under separate
contract.
Phase 1 Construction total $970 . 520 . 16
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August 27 , 1985
NORTH NAPLES COMMUNITY PARK - PHASE 1
Summary: Recommendation for Phase 1 Construction Contracts BP1 -BP6
Contract Description Contractor to Perform Work Contract Amount
BP1 Site Preparation Harper Brothers, Inc. $ 288 ,451 .40
BP2 Site Electric Mid Continent Electric, Inc. $ 220 ,222.00
BP3 Buildings and
Shelters Bunn Construction, Inc. $ 120 ,626.70
BP4 Sitework Finishes McGovern Construction, Inc. $ 196,483 .46
BP5 Outdoor Game Courts McGovern Construction, Inc. $ 107 , 155.00
BP6 Paving MacAsphalt, Inc $ 98 ,127 . 26
IOW
Phase 1 Construction Sub-total $1 ,031 ,065.82
(contracts BP1 - BP6)
Additional items/facilities
Included in Phase 1 construction budget: ( see note *)
Item No. Description Estimated Cost ( $ )
1 Site furnishings/amenities $ 10 ,000.00
2 Signage 5 ,000 .00
3 Children' s play area 20 ,000 .00
4 FP&L charges ( estimate) 10 ,000 .00
Sub-total $ 45 ,000 .00
note * Items 1 - 3 are additional Phase 1 items/facilities to be
purchased by Parks and Recreation Department under separate
contract.
Phase 1 Construction total $1 ,076 ,065.82