Backup Documents 09/23/2014 Item #16E10 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
6 „ 1 ri
TO
ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO ¢- . >
THE BOARD OF COUNTY.COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. •
2.
3. County Attorney Office County Attorney Office evDS) \�
4. BCC Office Board of County
Vtg),Commissioners \k ZA\V
5. Minutes and Records Clerk of Court's Office
1301 (/‘b I14 21,001
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Phone Number
Contact/ Department -6)-(d h. ft 7 7x_3__ /
Agenda Date Item was Agenda Item Number
Approved by the BCC g• z 3 • a o/ 5/ C 4 Type of Document -- Number of Original c.,./(
_..,, _
Attached 14-c r.� e ,k -e .✓ 1 Documents Attached ?
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?
2. Does the document need to be sent to another agency for additional signatures? If yes, .,--4/
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be (3,
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's /`-
Office and all other parties except the BCC Chairman and the Clerk to the Board rd
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable. r
. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
1-ti-
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip ��
should be provided to the County Attorney Office at the time the item is input into SIRE. A-4
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be ware of your deadlines!
8. The document was approved by the BCC on enter date)and all changes made 0, -e•
during the meeting have been incorporated in the attached document. The County r'`' .'i;!r ea a.-
Attorney's Office has reviewed the changes, if applicable. /"—
!,:;!4$'5167 i
9.• Initials of attorney verifying that the attached document is the version approved by the ♦ itiN�.�E`4
BCC,all changes directed by the BCC have been made,and the document is ready for the c�• ♦ 'a-d°1 �`" _+
Chairman's signature. l ■ _ 4 Ise
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16E10
MEMORANDUM
Date: November 24, 2014
To: Michael Dowling, Property Acquisition Specialist
Facilities Management Department
From: Teresa Cannon, Deputy Clerk
Boards Minutes & Records Department
Re: Agreement with Big Corkscrew Island Fire Control and Rescue
District
Attached is a copy document referenced above (Item #16E10), approved by the
Board of County Commissioners on Tuesday, September 23, 2014.
Please forward to the State for additional signatures and return a fully executed
original back to the Minutes & Records Department for the Board's Official
Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
1 61: C
L., -
f " Memorandum
y:.
l 1 f'ORa P4
To: Minutes and Records
From: Michael Dowling
Senior Property Management Specialist
Real Property Management
Date: November 6, 2014
Subject: Agreement with Big Corkscrew Island Fire Control and Rescue
BCC Date: September 23, 2014
Item: 1.6 E 10
Once the referenced Agreement has been executed by the Chairman and attested by
your office, kindly provide me with an electronic copy of the Agreement for my
records.
Please contact me at extension 8743 with any questions.
Thank you. O
Attachment as stated
16E10
AGREEMENT
CIL
THIS AGREEMENT made this day of k e.„0 - , 2014, between
the BIG CORKSCREW ISLAND FIRE CONTROL AND RESCUE DISTRICT, a Special District
created by Laws of Florida, Chapter 77-535, as amended, (hereinafter referred to as the `District')
whose mailing address is 13240 Immokalee Road, Naples, Florida 34120, and COLLIER COUNTY,
A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA (hereinafter referred to as `County'),
whose mailing address is 3335 Tamiami Trail East, Suite 101,Naples, Florida 34112.
WHEREAS, County has acquired 1,061.5 acres, located in Collier County, Florida (hereinafter
referred to as `Property'), from Avatar Properties Inc., f/k/a/ GAC Properties Inc., in accordance with
the November 15, 1983 Agreement between Avatar Properties Inc. and Collier County, (hereinafter
referred to as the `1983 Agreement'); and
WHEREAS, pursuant to the 1983 Agreement, the Property deeded to the County and/or the
monetary proceeds acquired from the subsequent sale of said Property are to be used to provide
governmental facilities within and for the geographical area known as `Golden Gate Estates'; and
WHEREAS, the County currently has funds derived from the use and/or sale of a portion of the
above-described Property; and
WHEREAS, the District has requested funding for the reimbursement cost of the installation,
software update and technical support contract for the Station Alerting System, and for the
reimbursement of purchasing eight Mobile Data Terminals that will support CAD System upgrades,
hereafter collectively referred to as `Equipment.' The main component of the Station Alerting Systems
(hereafter referred to as `System') has been purchased by the Collier County Sheriff's Office for each
of the County's Fire and EMS Stations. The System is a computer-generated dispatch system that will
result in a more rapid dispatch of emergency calls and will allow for a reduced response time for
emergency personnel and apparatus; and
WHEREAS, the County has determined that a disbursement of a portion of said funds to the
District is in accordance with the intent of the provisions of the 1983 Agreement and accomplishes the
purposes of said 1983 Agreement; and
WHEREAS, Avatar Properties Inc. has provided its consent on August 5, 2014 to the County for
the use of funds derived from the sale of Property to acquire the Equipment.
NOW THEREFORE, in consideration of the above recitals, which are incorporated herein and
made part of this Agreement, and in further consideration of the mutual covenants set forth below, and
other good and valuable consideration, acknowledged by the parties to be sufficient,just and adequate,
the parties hereto do agree as follows:
1. The County hereby agrees to reimburse a maximum of Sixty-two Thousand Dollars
($62,000.00) of the total funds to be expended by the District for purposes hereinafter stated,
(hereinafter referred to as the "Funds"), in accordance with the terms and conditions of this Agreement.
2. The District agrees and warrants that the Equipment shall be utilized solely by the District in
conjunction with the System in order to reduce response times of emergency calls from the residents in
l6Elu
the area of Golden Gate Estates, and said Equipment shall be based and stationed at Big Corkscrew
Island Fire Control and Rescue District, 21520 Immokalee Road,Naples, Florida 34120.
3. The District hereby agrees that the purchase of the Equipment has been or shall be in
accordance with all applicable bidding or other requirements for the procurement of property and
services as set forth in Chapter 287, Florida Statutes, and such other statutory provisions as may apply.
The District hereby agrees that the purchase of the Equipment shall be conducted in a manner
consistent with the Board of County Commissioner's purchasing policy and in proper coordination
with the County's Purchasing Department prior to the ordering or receiving of any goods or services
purchased under this Agreement. In the event of a conflict, the strictest provision shall apply.
4. Payment of the Funds shall be in accordance with the following procedure:
a) The District shall deliver to Real Property Management any and all invoices, clearly
stating the purpose of said invoices and indicating that the invoices have been paid in full.
b) Within thirty (30) days after receipt and approval of the above-described documents and
verification that all invoices have been paid in full by the District, if not already provided,
a check issued by the County for payment shall be prepared and made payable to the
District and shall be forwarded directly to the District by the County. In no way, shall the
total amount to be paid exceed $62,000.
c) The Equipment shall be purchased and installed by the District within eighteen (18)
months of the execution of the Agreement by both parties. In the event that the
Equipment is not purchased by the District within eighteen (18) months from the
execution of this Agreement, it is understood and agreed by the parties that the District
shall refund and repay to County, within thirty (30) days, any and all Funds which have
been provided to the District pursuant to the provisions of this Agreement.
d) If the District obtains any monies as a gift, contribution or reimbursement, through any
grant program, pertaining to the purchase of said Equipment, such gift, contribution or
reimbursement shall be, within ten (10) days of receipt by District, forwarded to the
Board of County Commissioners for deposit into the GAC Land Trust Account as
reimbursement of Funds provided for by this Agreement. District agrees to prepare and
submit the appropriate grant applications whereby verification of such application, and its
approval or denial, shall be provided to the County within thirty (30) days of submittal
and/or receipt.
e) The District covenants and agrees that upon the payment of all or any portion from the
Funds in accordance with the obligation contained in this Agreement it shall be the
further obligation of the District to pay any remaining balance required to complete the
purchase of the Equipment.
5. The District covenants and agrees that this Agreement is solely between the County and
the District and, although the County shall reimburse the District for all or only a portion of the Funds
on behalf of the District, the County shall have no direct or indirect liability to any vendors of the
Equipment or any other third party resulting from this Agreement.
6. District agrees to protect, defend, indemnify and hold the County harmless from any and
all claims, actions, causes of action or liabilities including attorney's fees and costs arising from or in
any way connected with the use of the Funds or the selection, purchase, delivery or use of the
Cq
16E10
Equipment, its agents, employees, or in any way related to the use of the Equipment by the District, its
agents, employees or any third party.
7. The District understands and agrees that the Funds to be provided to the District in
accordance with the terms of this Agreement have been derived from and are being provided solely for
the sale and/or use of a portion of the Property conveyed to the County pursuant to the 1983
Agreement administered and managed by the County for the GAC Land Trust and that such Funds are
currently in County Fund 605-122390 (The GAC Trust Land Sales Fund). The District further
understands and agrees that no ad valorem taxes, revenues or moneys from other sources have been
committed or will be committed by the Collier County Board of County Commissioners for the
purposes set forth in this Agreement.
8. In the event that the Equipment ceases to be utilized by the District as described in
Paragraph 2, or if the Equipment ceases to be used in accordance with the terms of this Agreement, the
District agrees that the District shall pay to the County, within thirty (30) days, an amount equal to the
fair market value of the Equipment as of the date the Equipment ceases to be used by the District as
described in Paragraph 2 or the date the Equipment cannot to be used in accordance with this
Agreement. The fair market value shall be determined by a third party, selected by the County, who is
determined to be qualified to establish the valuation of the Equipment. If the District renders the
Equipment as obsolete or non-functional as a result of use and/or age or newer technology, the District
will be allowed to trade-in or sell the equipment and use any proceeds towards any future equipment or
supplies that would benefit the residents of Golden Gate Estates.
9. This Agreement is governed and construed in accordance with the laws of the State of
Florida.
10. Any notice required by this Agreement shall be addressed to the parties at the address set
forth below:
IF TO COUNTY: Collier County
c/o Real Property Management
3335 Tamiami Trail East, Suite 101
Naples, Florida 34112
IF TO BIG CORKSCREW ISLAND:
Big Corkscrew Island Fire Control and Rescue District
13240 Immokalee Road
Naples, Florida 34120
5. This Agreement represents the entire Agreement between the parties, and no promise,
representation, warranty or covenant not included in this Agreement or any such referenced
agreements has been or is being relied upon by either party. No modification or amendment of this
Agreement shall be of any force or effect unless made in writing and executed and dated by both
parties.
IN WITNESS WHEREOF, District and County have caused this Agreement to be duly executed
on the day and year first above written.
16E101
AS TO COUNTY:
DATED: 9. Z 3 •
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, F ORIDA
By _ 116■
Attest as-to C airman's ' om Henning, hairm i
signature only.
AS TO BIG CORKSCREW ISLAND:
DATED: /O /1/./ 4
ATTEST: BIG CORKSCREW ISLAND FIRE CONTROL
AND RESCUE DISTRICT
By: L'Otta— M 11°/ /044Ani2e11/
R mon Eliseo Chao, Secretary/Treasurer PAUL M. PLAMONDON, Chairman
Approved as to form and legality:
•` a
�,
Jenn r A. Belped o, :ssistant County Attorney 4
V"?
;tern# 1Pi0
Date da )6‘.6)14+
Date
Data I l a , i q
-1
D puty Ci ;