Agenda 06/03/1985 PARKS AND RECREATION ADVISORY BOARD
AGENDA
June 3, 1985
The Parks and Recreation Advisory Board will hold a special
meeting on Monday , June 10, 1985 at 9:00 a.m. on the third
floor of building F at the Collier County Courthouse.
I . Call to Order
II. Discussion of the Parklands Development
III . Discussion of a Lease/Purchase Proposal for Lely
Hibiscus and Golden Gate Golf Course
IV. Review of Bid Tabulations for Park Maintenance
Equipment
TSV: lk : pc
Parks and Recreation
Revised 6/7/85
DIRECTOR 'S COMMENTS
ITEM I : Parklands Development
Barbara Cacchione, from the Community Development/Planning
Department , will be present to discuss this issue with you.
Previously a complete plan of the Parklands proposal has been
delivered to you. Please review this document and bring it
with you to the meeting .
ITEM III : Golf Courses
The Ad Hoc Committee will be meeting on this issue on
Wednesday, June 5, 1985. I will compile the data from this
meeting along with the Committee ' s recommendation and hand
deliver to you as soon as possible .
ITEM IV. Review of Bid Tabulations for Park Maintenance
Equipment
Attached is the staff recommendation to purchase the Toro 81
and check into the alternative of purchasing Honda TRX
vehicles.
C
MEMORANDUM
TO: Members of the Parks and Recreation Advisory Board
FROM: Tim S. Vanatta, Parks and Recreation Director
DATE: June 7, 1985
SUBJECT: Municipal golf course
Included in this packet is a sliding greens and cart fee schedule. This was
approved and endorsed by the Golf Course Ad Hoc Committee and determined to
be adequate for a municipal golf course operation in Collier County.
Also included is a condensed budget for each proposal showing personnel,
operations and capital outlay. Note that the capital outlay is a one-time
initial cost and is not included as an expenditure on our three (3) year
revenue/expenditure sheets.
A detailed operation is shown using revenues versus expenditures for a three
(3) year period. You will note a profit/loss column on the far right of the
page and on the bottom of the page are totals for a three (3) year average
operation.
Finally, all of the enclosed information was put together by the Parks and
Recreation staff after review and recommendation were made by the Golf Course
Ad Hoc Committee. The Committee has had the opportunity to review the
preliminary work and at the last meeting they found figures to be
conservative yet valid.
It was the Committee's decision that this information be brought to the Parks
and Recreation Advisory Board for their review. The Ad Hoc Committee also
intended for the PARAB to make a recommendation to the Board of County
Commissioners on this information.
TSV:pc
Attachment
RESIDENT AND NON-RESIDENT GREENS AND CART FEES
fir. RESIDENT NON-RESIDENT CART RESIDENT N-RESIDENT
MONTH GREENS FEES GREENS FEES FEES TOTAL FEES
January $ 14.00 $ 18.00 $ 7.00 $ 21.00 $ 25.00
February 14.00 18.00 7.00 21.00 25.00
March 14.00 18.00 7.00 21.00 25.00
April 14.00 18.00 7.00 21.00 25.00
May 10.00 12.00 6.00 16.00 18.00
June 6.00 8.00 6.00 12.00 14.00
July 6.00 8.00 6.00 12.00 14.00
August 6.00 8.00 6.00 12.00 14.00
September 6.00 8.00 6.00 12.00 14.00
October 8.00 10.00 6.00 14.00 16.00
November 10.00 12.00 6.00 16.00 18.00
December 12.00 14.00 6.00 18.00 20.00
Average $ 10.00 $ 12.66 $ 6.33 $16.33 $ 19.00
0
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LEASE/PURCHASE OF LELY HIBISCUS GOLF COURSE
(DOES NOT INCLUDE 7.9 ACRE CLUBHOUSE SITE)
CONDENSED BUDGET:
Personnel $ 82,387
Operations (Including insurance) 547,926
Capital Outlay (Initial set-up costs) 33,800
-Office Furniture 500
-Electric hook-up 10,000
-Water/sewer hook-up 10,000
-Tent purchase, 40' x 60' 6,500
-Paving 4,800
-Fencing 2,000
TOTAL CAPITAL OUTLAY $ 664,113
All capital outlay reflects a one time expense used to prepare the course
initially during the first year of operation and is not included in any
operational expenditures shown on the following page.
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LEASE/PURCHASE OF LELY HIBISCUS GOLF COURSE
(DOES NOT INCLUDE 7.9 ACRE CLUBHOUSE SITE)
THREE YEAR REVENUE/EXPENDITURE PROJECTION
1st YEAR ESTIMATES
ROUNDS REVENUE EXPENDITURES PROFIT/LOSS
40,000 $ 590,200 $ 630,313 $( 40,113)
45,000 $ 659,350 $ 630,313 $ 29,037
50,000 $ 728,500 $ 630,313 $ 98,187
2nd YEAR ESTIMATES W/5% INCREASE
ROUNDS REVENUE EXPENDITURES PROFIT/LOSS
40,000 $ 619,710 $ 661,829 $( 42,119)
45,000 $ 692,317 $ 661,829 $ 30,488
50,000 $ 764,925 $ 661,829 $ 103,096
3rd YEAR ESTIMATES W/5% INCREASE
ROUNDS REVENUE EXPENDITURES PROFIT/LOSS
40,000 $ 650,695 $ 694,920 $( 44,225)
45,000 $ 726,933 $ 694,920 $ 32,013
50,000 $ 803,171 $ 694,920 $ 108,251
TOTAL FOR 3 YEAR OPERATION
ROUNDS REVENUE EXPENDITURES PROFIT/LOSS
40,000 $1,860,605 $1,987,062 $(126,457)
45,000 $2,078,600 $1,987,062 $ 91,538
50,000 $2,296,596 $1,987,062 $ 309,534
LEASE/PURCHASE OF LELY HIBISCUS GOLF COURSE
(INCLUDES 7.9 ACRE CLUBHOUSE SITE)
CONDENSED BUDGET:
Personnel $ 104,465
Operations (Including insurance) 620,514
Capital Outlay (Initial set-up costs) 207,500
-Improvements other than building 10,000
-Clubhouse rennovation 165,000
-Landscaping, paving 15,000
-Driving range operations (machinery) 7,500
-Sodding, filling driving range 5,000
-Removal of existing tot lot equipment 5,000
$ 932,479
All capital outlay reflects a one time expense used to prepare the course
initially during the first year of operation and is not included in any
operational expenditures shown on the following page.
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LEASE/PURCHASE OF LELY HIBISCUS GOLF COURSE
(INCLUDES 7.9 ACRE CLUBHOUSE SITE)
THREE YEAR REVENUE/EXPENDITURE PROJECTION
1st YEAR ESTIMATES
ROUNDS REVENUE EXPENDITURES PROFIT/LOSS
40,000 $ 642,700 $ 724,979 $( 82,279)
45,000 $ 711,850 $ 724,979 $( 13,129)
50,000 $ 781,000 $ 724,979 $ 56,021
2nd YEAR ESTIMATES W/5% INCREASE
ROUNDS REVENUE EXPENDITURES PROFIT/LOSS
40,000 $ 674,835 $ 761,228 $( 86,393)
45,000 $ 747,442 $ 761,228 $( 13,786)
50,000 $ 820,050 $ 761,228 $ 58,822
3rd YEAR ESTIMATES W/5% INCREASE
ROUNDS REVENUE EXPENDITURES PROFIT/LOSS
40,000 $ 708,577 $ 799,289 $( 90,712)
45,000 $ 784,814 $ 799,289 $( 14,475)
50,000 $ 861,052 $ 799,289 $ 61,763
TOTAL FOR 3 YEAR OPERATION
ROUNDS REVENUE EXPENDITURES PROFIT/LOSS
40,000 $2,026,112 $2,285,496 $(259,384)
45,000 $2,244,106 $2,285,496 $( 41,390)
50,000 $2,462,102 $2,285,496 $ 176,606
tow
LEASE/PURCHASE GOLDEN GATE GOLF COURSE
IC: CONDENSED BUDGET:
Personnel $ 104,465
Operations (Including insurance) 595,426
Capital Outlay (Initial set-up costs) -0-
$ 699,891
No capital outlay was included in this lease/purchase proposal. As estimates
show, it will take between $470,000 and $680,000 to upgrade the Golden Gate
course to compare to the Lely Hibiscus course. If the owners of the Golden
Gate course do not upgrade the course, approximately $500,000 would be needed
to be added to capital outlay.
All capital outlay reflects a one time expense used to prepare the course
initially during the first year of operation and is not included in any
operational expenditures shown on the following page.
c
LEASE/PURCHASE OF GOLDEN GATE GOLF COURSE
0 THREE YEAR REVENUE/EXPENDITURE PROJECTION
1st YEAR ESTIMATES
ROUNDS REVENUE EXPENDITURES PROFIT/LOSS
40,000 $ 642,700 $ 699,891 $( 57,191)
45,000 $ 711,850 $ 699,891 $ 11,959
50,000 $ 781,000 $ 699,891 $ 81,109
2nd YEAR ESTIMATES W/57, INCREASE
ROUNDS REVENUE EXPENDITURES PROFIT/LOSS
40,000 $ 674,835 $ 734,885 $( 60,050)
45,000 $ 747,442 $ 734,885 $ 12,557
50,000 $ 820,050 $ 734,885 $ 85,165
3rd YEAR ESTIMATES W/57, INCREASE
ROUNDS REVENUE EXPENDITURES PROFIT/LOSS
40,000 $ 708,577 $ 771,629 $( 63,052)
45,000 $ 784,814 $ 771,629 $ 13,185
50,000 $ 861,052 $ 771,629 $ 89,423
TOTAL FOR 3 YEAR OPERATION
ROUNDS REVENUE EXPENDITURES PROFIT/LOSS
40,000 $2,026,112 $2,206,405 $(180,293)
45,000 $2,244,106 $2,206,405 $ 37,701
50,000 $2,462,102 $2,206,405 $ 255,697
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.-. ,,,- GOLF CONSTRUCTION COMPANY
SOUTHEAST
200 Forest Lakes Boulevard • Oldsmar, Florida 33557 • 813/855-4685
June 3, 1985
Mr. Dan Loubier
Collier County Parks and Recreation Dept.
Courthouse Complex - Building G
Naples, FL 33962
Dear Dan,
Wadsworth Golf Construction Company has completed its study of the two golf courses
as requested. While we could not assess the condition of the irrigation lines we
are familiar with the irrigation problems of both courses from previous conversation
with the clubs. The remainder of the evaluation is based on observations made while
touring the courses. It is our opinion that the Hibiscus Course at Lely is in the better
shape of the two and would take considerable less work to get into condition. The
evaluations are as follows:
Golden Gate
The golf course was found to be in poor condition. All tees, greens, fairways and
bunkers need work. The tees are small and unlevel. The grass quality on the greens
is poor, the fairways need grading work to achieve positive drainage while the bunkers
which do not drain need to be reshaped and have new sand installed. The irrigation
system is operational, however the hydraulic tubing which controls the heads needs
to be replaced. The pump station is OK.
It is our recommendation that the entire course be re-shaped using the fill that is
in place for the features. This would allow the irrigation system to remain intact
and only the hydraulic tubing would need to be replaced. This is necessary due to
the fact that many of the hydraulic lines are only a few inches deep and would be
destroyed during the re-shaping.
The holes would remain the same however the course would be put into a condition
that is expected of a quality golf course.
The cost of this renovation would be $680,000.00. Included in this price is the
following:
Reshape entire golf course
Replace hydraulic tubing to irrigation system
Float out golf course and prepare seed bed
Till in 4" sand on putting surfaces and refloat
Install tile in all bunkers
Install sand in bunkers
Edge and sod all bunker perimeters
Fumigate and plant greens at 20 Bu/1,000 sq.ft.
Plant tees and fairways at 400 Bu/Acre
1901 Van Dyke Road • Plainfield, Illinois 60544 •815/436-8400 MIDWEST
700 N. 195th Avenue • Buckeye. Arizona 85326 • 602/386-5757 SOUTHWEST
Page Two
Mr. Dan Loubier
June 3, 1985
Lely
The golf course is in good shape. It is in playing condition now. The only necessary
work involves the irrigation system wiring to the satellite controllers and possibly
the addition of heads in a few dry areas. The cost of this work is around $65,000.00.
The total would be less if the additional heads are not desired.
Items that could be improved on but not entirely necessary include enlarging the
tees on the par 3 holes and improving the cart paths.
Considering the above analysis it is our opinion that the Lely course is a much better
course and obviously the better deal for some one interested in assuming control
of one these courses.
If we may be of further assistance, please do not hesitate to call.
Sincerely,
WADSWORTH GOLF CONSTRUCTION COMPANY
sC:e Ed Harbauer
Vice-President, Sales
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M E M O R A N D U M(:)
TO: Tim S . Vanatta , Director of Parks and Recreation
FROM: Murdo Smith, Superintendent of Parks
DATE: June 4, 1985
SUBJECT: Golden Gate Golf Course
On June 4th, 1985 , Mr . John Denton and I toured the Golden
Gate Golf Course . Mr . Denton is a golf course superintendent
at a local golf course.
Mr . Denton recommended that improvements be made to the
course at an estimated cost of $ itglil., Included in his
recommendation are the following :
1 . Repair to putting surface on the front 9
2. Repair slope of greens on the front 9
3. Replacement of the sprinkler system
4 . Regrass the par 3 fairways
5. Reshape tees and slopes
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6 . Fumigation , ,`, F� �cv to�'`� k.,\�
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Mr . Denton also recommends that the sand traps be reshaped
and sand be added to many of the existing traps. Weeds are
also of concern . These can be controlled and eliminated .
However , it would be time consuming and expensive.
In closing , Mr . Denton stated that if the above improvements
were made , it would take approximately one year to get the
course into good condition tor) A,c ~A - i, ,- ,-,
On June 3rd , 1985, Mr . Charles Lowery and I discussed the
\ Golden Gate Golf Course with golf course superintendent Mr .
Clint Smallridge . In Mr . Smallridge ' s estimation, it would
5" �� ` cost approximately $ 4722 000 to make the improvements
44 V
necessary to bring the course into good condition.
Both superintendents mentioned the need for a good
` fertilizing and weed control programs .
MS : esk
A
MEMORANDUM
DATE: June 3, 1985
TO: Tim Vanetta, Parks & Recreation Director
FROM: T. W. 011iff, Fleet Management Director
RE: Golden Gate Golf Course
As a result of this mornings inspection of the equipment
currently owned and operated by the Golden Gate Golf Course
the following summary is offered.
We have divided the equipment into four categories- Course
Maintenance Equipment, Golf Carts, Small Repair Equipment and
Maintenance Facilities.
The Course Maintenance Equipment is extremely old and
totally depreciated using any depreciation method. There were
only two pieces of rolling stock which we would consider as
cost effective to maintain; one Cushman Truckster and one
Greens King. One Greens Master could possibly be restored
to an operational level. In general, the total required maintenance
equipment would need to be auctioned and new equipment purchased.
The Golf Carts have, like the Maintenance Equipment been
poorly maintained. There are forty-five (45) total carts which
are all six-battery E-Z .go carts. Thirty (30) of the carts
are 1978's, while the other fifteen (15) are between 1980-82's.
The thirty older carts are considered to be high maintenance
items and disposal or trade in is recommended. The fifteen newer
carts with a complete servicing would serve well.
The Small Repair Equipment (ie. torches, welder, etc.)
suffer from neglect, but all seems to be operable. A total
inventory of this type equipment was not possible due to the
disarray of the facility.
The Maintenance Facility itself would require replacing.
The building is structurally unsot}.:d and totally impossible
to secure. A new structure should be built with secure fenced
areas for equipment and fertilizer/seed holding.
The cart facilities, while not secure, are in good shape.
The carts are stored in two separate barns, which are capable
of housing from 70-75 carts, more than needed.
Hopefully this information will be of use to you. Attached
is an insurance company formulated asset list with what appears
to be purchase prices and notes regarding age taken during
the tour. Please inform this office if we can be of further
assistance.
TWO/kac
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.i_ 1' .LDEN GATE INN, ET AL POLICY oiUMBER: 631-20-64
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A <. FEDERAL INSURANCE COMPANY EFFECTIVE DATE: 7/1/83
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SCHEDULE OF EQUIPMENT
. /fIJO . 00
11 1 . 11111 (0) Greens Masters .
2. One (1) Greens King $ 11,000.
3. One (1) Toro Super Pro -��
(� '� $ 5,000.
4. (1) Citation Steam Cleaner $ 600.
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5 .� One (1) Cutting Torches $ 600 .
146. One (1) Jacobsen F-10 $ 50,000 .
li 7.• One (1) Toro Trap Rake $ 5,000.
8 .61-One (1) Electric Welder $ 400.
9 . as* d -vggii, Gds. r
C1'1 . Two (2) HP Centrifugal Pumps $ 12,000.
1'1 11. One (1) Kubota L 245 Tractor $ 6, 000.
"ice.
^N1 12. One (1) Bob Cat Mower $ 5, 000.
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TWO - (3) Cushman Carts -$ 7, 000.
4 14 . .One (1) Smith Go Spray Rig $ 2, 500.elA
$ viiiiiiig ..
Q4(46. One (1) Cushman Top Dresser ---- $ 1, 700.
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17. Seventy-one ( ') EZ Go Golf Carts @ $1904.4 each
fa- 2:777701;„;,
1./-)-3,18. One (1) Cushman Turf Truckster with drum cyclone seat
W.- Model #53083A S#563404 $ 8, 300. :
I`, F ( 3 3 Sf\ceflsJ)'l s P--� I rk c..JSc_et. No/•- E.
-77 z,. - -1--c&- Gj4 T • 14, ' 7-}-4(.._ eJC4ti- .( .
*** THIS SCHEDULE CANCELS AND REPLACES ALL PREVIOUS SCHEDULES. ***
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MEMORANDUM
DATE: June 4, 1985
TO: Murdo Smith, Parks Superintendant
FROM: T. W. 011iff, Fleet Management Director 4,67
RE: Bid #815
As per your request, we have reviewed both of the items
specified under Bid #815 from a maintenance standpoint.
Of the two mowers which were bid, the Toro 81 was recommended
due to parts availability and the poor maintenance history of
the Jacobsen Mower line.
In regards to the Smithco Bid, we would suggest the investigation
of other types of equipment. The Smithcos are high maintenance
items requiring oil changes every eight hours of operation,
difficult to acquire parts for and have required engine replacements
in several which are currently owned.
As an alternative, we would suggest the investigation of
® a Honda type four wheel vehicle. For example, the Honda TRX
four wheeler is a 250cc -vehicle with a four gear low/high transmission,
multiple attachments and costs roughly $2,200 or $2,350 less
than the Smithco. There are currently 15-20 such vehicles in
operation on various local golf courses. The other advantages
are its durable nature and readily mailable parts.
The disadvantage would be in trying to insure that operators
remember that it is a work vehicle.
Please let us know if we can be of further assistance.
TWO/kac
0
CONTRACT PROPOSAL
FROM: L3 c o - ZQ.u.n
DATE: D6--/3-RS
BOARD OF COUNTY COMMISSIONERS
Collier County Courthouse
Naples, Florida 33962
RE: BID 11 g15 - FIELD CONDTTTONERS & MOWER FOR PARKS &_ RECPEATTON
Dear Commissioners:
The undersigned, as bidder, hereby declares that he has examined the
specifications (and/or plans) and informed himself fully in regard to all
conditions pertaining to the work to be done for , 4 . 11a 4 _ -4 .,$- .t
for Parks & Recreation as per the attached specifications. The :i.der
further declares that the only persons, company or parties interested in this
Proposal or the Contract to be entered into as principals are named herein:
that this Proposal is made without connection with any other person, company
or companies making Bid or Proposal; and it is in all respects fair and in
good faith, without collusion or fraud.
The Bidder further certifies that he has familiarized himself with the
Federal, State and Local Laws pertaining to the type of work proposed.
The Bidder proposes and agrees, if this Proposal is accepted, to contract with
the County to furnish work in full, in complete accordance with the attached
specifications, according to the following unit prices:
SEE PAGE CP 2
TERMS: % days/Net 30 days
CP-1 (continued)
.•
BID 11815 PROPOSAL FOR ATHLETIC FIELD CONDITIONERS & MOWERS
(continued) -
ITEM DESCRIPTION PRICE
2 Athletic Field Conditioners each$ NO BID $ NO BID (2)
Make & Model #
Year Delivery time
Exceptions
Less trade-ins- 1 1980 & 1 1982 Smithco Easyrider
. Net after trade
1 Riding Reel Mower $ 8,075.00
Make & Model # Toro Super Pro
Year 1985 Delivery time 30 days from receipt of order
CExceptions
Delivery time 30 days from receipt of order
CP-2
1
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CONTRACT PROPOSAL
FROM: fPRrF Equipment
4 %11b.. DATE: 517R/85
BOARD OF COUNTY COMMISSIONERS
Collier County Courthouse
Naples, Florida 33962
RE: BID # 8 1 9 - FTELT) CONOTTIONER S EL MOWER FOR PARKS R, R F.fRFATTON
Dear Commissioners:
The undersigned, as bidder, hereby declares that he has examined the
specifications (and/or plans) and informed himself fully in regard to all
conditions pertaining to the work to be done for furnishing & dP1tvPry e iii pmPnt
for Parks & Recreation as per the attached specifications. The Bidder
further declares that the only persons, company or parties interested in this
Proposal or the Contract to be entered into as principals are named herein:
that this Proposal is made without connection with any other person, company
or companies making Bid or Proposal; and it is in all respects fair and in
good faith, without collusion or fraud.
The Bidder further certifies that he has familiarized himself with the
Federal, State and Local Laws pertaining to the type of work proposed.
The Bidder proposes and agrees, if this Proposal is accepted, to contract with
the County to furnish work in full, in complete accordance with the attached
1 C specifications, according ,to the following unit prices:
SEE PAGE CP 2
(iv
TERMS: y days/Net days
CP-1 (continued)
eta !
" BID #815 PROPOSAL FOR ATHLETIC FIELD CONDITIONERS & MOWERS
(continued)
ITEM DESCRIPTION PRICE
2 Athletic Field Conditioners each$ 5550. 00 $ 11100. 00 (2)
Make & Model 11 cmi thre 10-800
Year l qP 5 Delivery time 30
Exceptions None
Less trade-ins- 1 1980 & 1 1982 Smithco Easyrider X1000-. 00
Net after trade $10100. 00
1 Riding Reel Mower $6995.00
Make & Model 11 Jacobsen 67709 TURFKING 11
84" cut
Year 1 935 Delivery time 30
Exceptions None
Delivery time 30
CP-2
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