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Agenda 04/18/1985 PARKS AND RECREATION ADVISORY BOARD o Nor" AGENDA April 18, 1985 The Parks and Recreation Advisory Board will hold their monthly meeting on Thursday, April 18, 1985 at 9:00 a.m. at the Golden Gate Community Center. I. Call to Order II. Approval of Minutes III. Addenda IV. Old Business A. Goodland's Recreational Needs V. New Business A. Golf Course Review B. Advisory Board and Appointments Policy VI. Director's Report �rr.r► VII. Discussion of Addenda VIII. Adjournment TSV:pc Parks and Recreation 4/16/85 AMMW PARKS AND RECREATION ADVISORY BOARD 1::: AGENDA April 18, 1985 The Parks and Recreation Advisory Board will hold their monthly meeting on Thursday, April 18, 1985 at 9:00 a.m. at the Golden Gate Community Center. I. Call to Order II. Approval of Minutes III. Addenda IV. Old Business 1 A. Goodland's Recreational Needs IV. New Business A. Golf Course Review B. Advisory Board and Appointments Policy i ,, VI. Director's Report ! VII. Discussion of Addenda VIII. Adjournment TSV:pc Parks and Recreation 4/16/85 I A\ Naples, Florida, March 28, 1985 LET IT BE REMEMBERED, that the Parks and Recreation Advisory Board met on this date at 9: 15 A.M. in Building "F" of the Courthouse Complex, Fast Naples, Florida, with the following members present: CHAIRMAN: Hank Caballero VICE CHAIRMAN: Dan Monaco (9: 25 A.M. ) Richard Myers Ron Burton ABSENT: Steve Price (excused) ALSO PRESENT: Elinor M. SKinner, Deputy Clerk; Tim Vanatta, Parks and Recreation Director; and Donald Norton, Public Services Administrator . AGENDA I . Call to Order II . Approval of Minutes - February 28, 1985 III . Addenda IV. Old Business A. Discussion of meeting time and date of the PARAB V. New Business A. Status of Marco Island Community Park B. Review of Phase 1 and construction timetables for East Naples, North Naples, Immokalee and Golden Gate Community Parks C. Discussion of Goodland ' s recreational needs VI . Reports A. Director ' s Report VII . Discussion of Addenda VIII . Adjournment MINUTES OF FEBRUARY 28, 1985 - APPROVED AS AMENDED 41) Mr. Myers moved, seconded by Mr. Burton and carried 3/0, Mr. Monaco not present, that the minutes be approved with the following addition: Page 1 PARKS & RECREATION ADVISORY BOARD MARCH 28, 1985 That the Board of County Commissioners, at a workshop, agreed that the Community Parks would remain named as now geographically named. GENERAL DISCUSSION Mr. Caballero reported that he, Mr . Norton, and Commis- sioner Hasse visited the Golden Gate basketball courts and observed the addition of lights to facilitate night court use. Mr . Caballero reported he spoke with Commissioner Voss regarding updating and clarifying the Parks and Recreation Board guidelines . Mr . Vanatta said that he spoke with Commissioner Voss and Commissioner Voss will get back with the Parks and Recreation Board on this item. Mr. Caballero said that Mr. Vanatta requested if there is anything on his Director ' s Report that the members wish to bring up for discussion, that can be accomplished at this time or in the future. Mr . Caballero clarified that the feasibility report on the Golf Course can come back to the Parks and Recreation Board. MEETING TIME ESTABLISHED AS THIRD THURSDAY AT 9:00 A.M. After a short discussion, it was the consensus of the members that the meetings for this Board hereafter will be on the third Thursday at 9:00 A.M. and that Mr. Price and Mr. Monaco will be so notified. STATUS OF MARCO ISLAND PARK Mr. Burton updated the Master Plan of Marco Island in that the Library has been removed from the site and a basket- ball court facility at gymnasium height . with no sides, has been put in place of two picnic lodges which better addresses the needs of the community and this has been approved by the Board of County Commissioners. Mr . Burton said that the Marco Island Subcommittee met and gave approval on holding up construction on the Marco Island Park until after the referendum results are known. Mr. Burton moved, seconded by Mr. Myers and carried 3/0, Mr. Monaco absent, that the construction of the Marco Island Park be held up until the results are known on the Marco Island Referendum. Page 2 PARKS & RECREATION ADVISORY BOARD MARCH 28, 1985 ***Mr . Monaco arrived at 9: 25 A.M.*** Mr. Tom Peek, Park Consultant of Wilson, Miller, Barton, Soil and Peek, Inc. , requested approval of the Master Plan for the Marco Island Park, as described at the last meeting of this Board. Mr. Monaco moved, seconded by Mr. Myers and carried 4/0, that the Master Plan of the Marco Island Community Park be approved by the Parks and Recreation Advisory Board. Mr. Peek distributed timetables showing the various phases of the parks. He reported on two grants Staff is in the process of making application to obtain. He said that the two parks in whose names that these applications will be made are the Golden Gate Park and East Naples Park. He said the Golden Gate Park grant is for $100,000 and the East Naples Park grant is for $200, 000. He said that in an interest of equity, if these grants are obtained, the money will be used and an equal amount will be divided among the other parks in order to have each park recipient of funds. He said this would mean a possibility of $60, 000 extra for each park if the applications are approved. Mr. Peek said as the timetable shows, the first phase in Immokalee would be completed in January, 1986, Golden Gate and North Naples would follow in April of 1986 and Marco Island would follow in January, 1987. Mr. Burton moved, seconded by Mr. Monaco and carried 4/0, that the estimated timetable distributed by Mr. Peek be accepted as it relates to the Community Parks construction. DISCUSSION OF RECREATIONAL NEEDS FOR GOODLAND COMMUNITY Mr. Caballero said a recent letter was received from representatives of the Goodland area regarding recreational needs for this community. Mr . Ed Dennison, President of Goodland Civic Associ- ation, introduced Mr. Bill Wenzel, an Association Director, Mrs . Betty Bruno, President of the Village Group, Mr . Allen Grear, area resident, who were present to state the needs of this area. Mr . Dennison said that Goodland is a historic, quaint community that has exhibited community resourcefulness in that they were first to complete their quota for the recent Page 3 PARKS & RECREATION ADVISORY BOARD MARCH 28, 1985 Mr. Myers said the subject should be investigated and that it is not the intention to overlook Goodland' s needs, however, he was afraid it was a bit late for this request to be included in the parks bond issue. Public Services Administrator Norton agreed that it is late for a request for the referendum funds, however, this type of request lends itself well to a grant which could be investigated by Staff. He said these grants are usually of the matching fund type and that Staff would be happy to look into the matter to see what may be available. Mr. Burton suggested that the residents explore the possibility of a taxing district for this facility, but the residents stressed the urgent need to act on the purchase of the lot in question since waiting may preclude the avail- ability of this lot . Mr . Wenzel questioned whether it would be possible to obtain the funds for the lot out of the General Funds, and Mr. Vanatta said that there was nothing budgeted at this time. He said that the Parks and Recreation Department budget is currently being compiled for the next fiscal year. Mr. Monaco moved, seconded by Mr. Myers and carried 4/0, that Staff investigate the possibility of aiding the resi- dents of Goodland in the purchase of this property or other available land and to look into the possibility of grants and other funding to provide recreational facilities for Goodland. DIRECTOR'S REPORT Mr. Vanatta reviewed the matter of guidelines and said this matter will be addressed. Mr. Vanatta said that he has set up his report similar to the Consent Agenda for the Board of County Commission meeting and if there is anything the members wish to discuss, that item can be removed for discussion. Mr. Vanatta reviewed the subject of the grants and said that Mr . Peek was correct in his reference to these. He said the Land, Water and Conservation Grant would apply to Golden Gate as there are canals there for water-related activity. He said that the Florida Recreation Development Assistance Program has a $100, 000 cap on it and is a matching grant of Page 5 PARKS & RECREATION ADVISORY BOARD MARCH 28, 1985 hospital facility in the area and that they have provided much needed fire station property. He said that the com- munity is the "mother city" on Marco Island and has, at times, been overlooked as far as the rest of the county, adding that the taxpayers have contributed to the parks bond issue. He explained the need for a simple building to hold meetings, art classes, exercise classes and recreational facility. Mr. Dennison said that Goodland wants to remain the small fishing village that it is and that the residents 'gave upgraded the area. He said that due to the recent campaigns for donations it is not timely to go to the people for this recreational need. Mrs . Bruno said there are approximately 400 year around residents with 800 to 1,000 people in the winter and approxi- mately 60 children. She added that the children need an area to use for recreational purposes Mr. Dennison distributed a sketch of the proposed recreational building and explained approximately $100,000 would build it , including land, and a minimum need is $50,000 for some type of basketball facility. He said that the building would be approximately 30' by 50 ' to hold 200 people for dinners, classes and other uses . Mr. Caballero commended the group on their civic pride and contribution to the hospital and fire station. He said, however, that it is a bit late for the park referendum money as it has been earmarked for the community parks as proposed. Mr . Art Calvert explained that there is property adja- cent to the fire station property that could be purchased for the same amount as that property was bought, $18, 000. He stressed the urgency of obtaining this property soon, stating the available property is disappearing quickly in the area. He said the proximity to the fire station would enhance the facility. He said the property is 70' by 100 ' . Allen Grear pointed out the change in attitude he has observed since his arrival in the area in 1972. He stressed the need for some type of facility, as described. He stated that the community of Goodland will proceed to work toward provision of recreational needs if initial help is provided. Page 4 PARKS & RECREATION ADVISORY BOARD MARCH 28, 1905 $100, 000 for $200, 000 from the community. Mr . Vanatta reported on a third grant involving the provision of food for a summer program in Immokalee which has been received in the past . He said the chance of obtaining this grant is quite positive. He said the other two grants have a 50/50 chance of being obtained. The possibility of using some of this grant money for Goodland was discussed. Mr. Vanatta spoke about the Tigertail parking facility and distributed a sheet indicating the parking lot and adjacent lots where people have been parking indiscrimi- nately. He said that the facility is ready to be operational in approximately one month with a 50 cent fee. At the present time, he said there will be a "wait and see" period in relation to recreational vehicles which use more than one parking space. He said that the adjacent property owners have been written to asking if they would be willing to have their property "signed" to eliminate parking on their property. He said there will be a parking lot attendant who would notify the Marco Island police if parking violations occur. Regarding the golf course situation, Mr . Vanatta reported that currently Staff has been directed to investi- gate the feasibility of the County having a golf course. He said that Lely Hibiscus and Golden Gate golf courses are possibly available. He said his poll of the Parks and Recreation Advisory Board members has been three in favor and one negative response due to lack of information. Mr . Vanatta said with regard to recreational programs he would like to have member input of possible needed facilities that have not been provided, adding that the budget for the new fiscal year is now being formulated. Mr. Vanatta reported on Staff reorganization, noting that the action on the Master Plan of Marco Island and the timetable for the parks will help with this . He explained that he is reassigning responsibilities in his department. Mr. Burton moved, seconded by Mr. Monaco and carried 4/0, that the Director's Report be accepted. A discussion was held regarding the possibility of a need for a Special Meeting if something comes up that needs Page 6 PARKS & RECREATION ADVISORY BOARD MARCH 28, 1985 to go to the Board of County Commissioners before a Parks and Recreation Advisory Board meeting can be held. It was the consensus of the members that Mr . Vanatta could contact Mr . Caballero who would use his judgment on those matters when time constraints preclude a meeting of the Board. There being no further business, the meeting was adjourned by Order of the Chair - Time: 10:45 A.M. PARKS AND RECREATION ADVISORY BOARD Hank Caballero, Chairman Page 7 DIRECTOR'S COMMENTS IV. A. Goodland's Recreational Needs At the PARAB March meeting, the Board was addressed by citizens from Goodland in regards to their recreational needs. The Board moved to have staff investigate the possibility of assisting the citizens from Goodland in the purchasing of property and obtaining grants and/or other funding sources. Staff is currently investigating several different sites on Goodland and financial options. We have talked to the people on Goodland and asked them to better define the scope of the project and also better identify what their actual needs are and to consider existing facilities for either joint— utilization or rennovation. V. A. Golf Course Review The BCC requested any local golf courses interested in selling their facility to submit a proposal by Monday, April 15, 1985. The County received three (3) official proposals from Golden Gate Colf Course, Lely Hibiscus Golf and Pine Lakes (Lakewood) Golf Course. The Assistant Deputy County Manager has requested a committee be formed to study the needs for a County owned golf course as well as the two (2) submitted proposals and to bring forth their recommendation. We would like for the committee to have a representative from the PARAB. Please take action on appointing a member to this committee. V. B. Advisory Board and Appointments Policy I have attached a copy of the recommended revised Advisory Board policy. The only major addition to this policy is on page 1, Item h, limiting the members to two consecutive terms on an Advisory Board. For your information, the Board of County Commissioners will soon set a date for a workshop session to discuss additional changes in the policy. Suggestions from the PARAB on the possible revisions would be appreciated. C BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA ADVISORY BOARD AND APPOINTMENTS POLICY I . PURPOSE • To establish a procedure for the orderly processing of applications and resumes received from individuals desirous of serving on one of the Board of County Commissioners ' many advisory boards. II . REFERENCES AND DEFINITIONS A. Ordinances: Laws duly adopted by the Board of County Commissioners of Collier County, Florida. B. Board: Board of County Commissioners. C. Ad Hoc Advisory Board: An advisory board created by the Board of County Commissioners for the purpose of considering a specific ..end without consideration of wider applications. Ad hoc committees are disbanded once their purpose has been attained. D. Advisory Board: Those advisory boards created by ordinance of the Board of County Commissioners , or by their motion, and with a specific function; such as parks and recreation, water management, etc. F. Member: A person appointed by the Board who is to serve as a regular member of the advisory board with voting privileges. G. Alternate: A person appointed by the Board who is to serve as a back-up member of the advisory board in the event that a regular member is absent. The Coastal Area Planning Commission is the only board with alternate members. H. Term: Refers to the term of office of the advisory board member; i .e. , the length of service of the appointment. The term is set by the ordinance or motion of the Board when the advisory board is created. Ad Hoc Advisory Boards are not subject to this provision as they are created for a one-time purpose. Members of advisory boards may not serve more than two successive terms on a given board. However, should the second term of an advisory board member end and there be no other qualified applicants for appointment to the advisory board, then, upon approval of the BCC, the member may be reappointed to a third successive term. Page Two Advisory Board and Appointments Policy III. POLICY A. Advisory boards are advisory in that they are without legal authority or responsibility for binding actions. B. Advisory board composition may be changed or completely eliminated by the Board from time to time as conditions indicate or in accordance with County Ordinances. C. Advisory boards are established to involve more people in the decision-making process and to give more of the public an opportunity to be involved, thereby increasing the quality and action which the Board may take. D. Advisory boards were created to supplement staff • expertise and to involve a cross section of the citizenry who can then provide valuable input to the w. Board on major issues. • • E. Advisory boards serve to reduce the work load that would otherwise be shouldered entirely by the Board. . F. Advisory boards shall be composed of five members, w'>` except in those instances where otherwise provided by County Ordinance or Board motion. The Coastal Area Planning Commission shall have two alternates in addition to the regular members. G. Each Commissioner shall have the privilege of ,_ recommending one member for appointment to the advisory • board, subject to confirmation by the Board, except in those instances where contraindicated by County Ordinance. H. Each Commissioner shall retain the privilege of making a nomination for appointment to the advisory boards with the appointee preferably coming from the Commissioner' s district. If this is not possible, the Commissioner may appoint someone residing in another Commission district. I. Unless contraindicated by County Ordinance or Board Motion, advisory boards will not have alternate members. • J. If an advisory board member misses three ( 3 ) consecutive meetings without prior approval , he will be considered terminated from the advisory board. 1. Approved absences will he given for personal illnesses of the member, his/her immediate family, or pressing demands of his/her business. • Page Three '"' Advisory Board and Appointments Policy 2 . Requests for prolonged absences , meaning more than three ( 3 ) consecutive absences , must he approved by the Board of County Commissioners, and a reason for the necessity of such a leave must be conveyed to the Board. K. Although membership on advisory boards may have specific lengths of terms of office, it should always be remembered that appointees serve at the pleasure of the Board of County Commissioners and may he removed from office for cause by a majority vote of the Commission. Appointees should also remember that performance on an advisory board is just as important as attendance. IV. PROCEDURE FOR APPOINTMENT PROCESS A. Once a vacancy occurs on an advisory board, notice of that vacancy is to be given to the news media along with the request that any person desirous of being considered submit a written resume to the Board. B. From the date notice is given to the news media of a vacancy, persons wishing to submit their names for consideration may do so for a period of up to three weeks . C. Once all active resumes have been received, copies will be provided to the appropriate staff liaison and advisory board chairman for the advisory board with the direction that he/she contact the individual to familiarize him/her with the procedures, functions and time requirements of that advisory board ' s membership. D. Once the contact with the interested individual has been completed, the staff liaison and advisory hoard chairman should so advise the Board ' s Administrative Assistant , indicating who among the applicants appears to he the best qualified for the position( s ) , or giving the recommendation of the advisory board regarding replacement or reappointment of members . E. Once the above information has been received, the appointments will be scheduled on the Board' s next agenda for consideration. F. If the Board members so desire, candidates for appointment can be requested to appear before the Board of County Commissioners on a specific date for an interview. Page Four Advisory Board and Appointments Policy G. If interviews are requested by the Board, the appointment(s ) will be scheduled for the next Board meeting following the interview process. H. Old resumes received for previous vacancies will not be kept in an active file once the vacancy has been filled. Each vacancy must elicit new resumes from interested persons showing the most up-to-date data. I. Should a vacancy occur on an advisory board which has both regular and alternate members, the first alternate will fill the regular member' s vacancy and an appointment will be made to fill the alternate member position. J. The District Commissioner whose regular member appointee on an advisory board has resigned or whose term has expired is the Commissioner who may make a . recommendation for appointment of the new member. K. When a new member is appointed to fulfill the unexpired term of a resigning member, he/she will be appointed to fulfill the remainder of that term. If the appointment is made within six (6 ) weeks of the expiration date of that term, he/she will he appointed to serve the remainder of that term plus one full term. V. IMPLEMENTATION Upon adoption, this policy will supersede all previously adopted policies and will be the guide to the staff in filling vacancies as they occur on the various advisory boards. The Board of County Commissioners recognizes that with the . adoption of this Policy on appointments that there may be advisory boards which do not have an appointee from each district Commissioner as a regular member of each advisory board. VI . AUTHORITY The Board of County Commissioners reserves authority to review or rescind any portion of this Policy by a majority vote of the Commissioners present at a regular meeting. Pace Five Aimie Advisory Board and Appointments Policy VII . EFFECTIVE DATE This Policy will become effective immediately upon its adoption by the Board of County Commissioners. Done this 2nd day of April 1985. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: 711(/FREDERICK J. VOSS, CHAIRMAN • z% ,l , L ,- .. WILL AM J..RFA AN, CL RK O.r • 4 DIRECTOR'S REPORT 1;;; VANDALISM Vanderbilt Beach Access - $700 damage. Someone ran through the gate and damaged the gate and automatic opener. Bayview Park - $200 damage. Someone ran through the split-rail fence and ran over the water fountain. VANDERBILT BEACH PARKING FACILITY Excluding permit holders, we are averaging approximately 80 cars per day at the facility. After only 3 weeks of operation, $1,121 for parking fees have been collected. WINTERBERRY BALLFIELD The lights at the facility have been completed and final inspection has been performed and they are in operation. The cost of the lighting system was $67,659. The system has wooden poles with Musco lighting with 1500 watt light bulbs providing 30/20 foot candle light for the park. GOLDEN GATE COMMUNITY CENTER As you well know, the Center came under our auspices approximately two (2) oo , months ago. We will be sponsoring and supervising our first special event on ' , Friday, April 26th, from 7:00 p.m. to 10:00 p.m. A teen dance will be offered to teenagers, grades 6 thru 9. A DJ has been hired to provide the music and $1.50 will be charged to defray the costs. GOLDEN GATE BASKETBALL COURTS The basketball courts have received new lights, however, the courts themselves are in need of resurfacing at an approximate cost of $2700. We have some capital improvement monies to do this project. Staff feels that this is a viable and needed project. We are asking the PARAB's recommendation. Bids will be received and brought back to the PARAB and staff for their recommendation to be submitted to the BCC. • MEMORANDUM TO: Parks and Recreation Advisory Board Members FROM: Tim S . Vanatta , Parks and Recreation Director DATE : March 25 , 1985 SUBJECT: Parks and Recreation Advisory Board Agenda In trying to keep the PARAB informed of the operations of the Parks and Recreation Department , please notice under "Reports" of the attached Agenda , a new item titled "Director 's Report" . Under this section numerous items will be placed concerning the operation of the Department . These items , in all probability , will be presented to the Board of County Commissioners . therefore , I would appreciate your input on these issues and an official motion accepting the Director 's report . I will treat this section much like a Consent Agenda , consequently, when you pass the Director 's Report you will be passing all items . If a member so desires to discuss an item listed under the Director 's Report separately . please express your concern 400 at the beginning of the meeting and the item will be discussed under the "Discussion ofAddendum" section of the Agenda . • If you have any questions or concerns on this matter . please advise . TSV :pc C