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12/18/2015 Minutes MINUTES OF MEETING �y2" PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, December 18, 2015 at 10:00 a.m. at the Orchid Cove Clubhouse;25005 Peacock Lane;Naples,Florida. Present and constituting a quorum were: J.Anthony Davis Chairman Norine Dillon Vice Chairperson Theodore Bissell Assistant Secretary(Via Telephone) Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Robert Edge Field Manager Robert Soto Soto's Lawn Service Jean Kungle POI Realty Mr.and Mrs.Jackson Residents Kathryn Kehlmeier Resident Sam Marchand Resident Kevin McPeak Resident Evonne Oft Resident Randy Resch Resident The following is a summary of the discussions and actions taken at the December 18, 2015 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mr.Davis called the meeting to order;Mr.Teague called the roll. A motion authorizing Mr.Bissell to attend this meeting via telephone is in order. There being no comments or questions, Monday,01-04-16 December 18,2015 Port of the Islands CID On MOTION by Mr. Davis seconded by Mrs. Dillon with all in favor, Mr. Theodore Bissell was authorized to attend this meeting and exercise his voting rights via telephone. SECOND ORDER OF BUSINESS Approval of the Minutes of the November 20,2015 Meeting Mr. Davis stated each Board member received a copy of the Minutes of the November 20, 2015 Meeting and requested any additions,corrections or deletions. There not being any, On MOTION by Mr. Bissell seconded by Mrs. Dillon with all in favor, the Minutes of the November 20, 2015 Meeting were approved. THIRD ORDER OF BUSINESS Public Comment on Agenda Items Hearing no comments from the public,the next order of business followed. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mr. Soto discussed his drive-around this week with Mr. Edge, Mr. Spillers and Ms. Kehlmeier. • Bush hogging was done by the well field. The area is now open to drivers. • Temperatures have been higher than normal. • Plans were received yesterday from Hole Montes regarding the push-back along the water plant,but staff has not looked at them yet. • Severn Trent staff spoke to the County regarding invasive plants. There are two property owners affected, the State and the Gun Club. The Gun Club has no buildings new enough to require removal of exotic species. The State has not responded to any inquiries. Mr. Soto suggested holding off to the end of the year to proceed further. Mr. Soto was advised to speak to FWC and SFWMD. Mr. Teague will try to contact the state in this regard. The CID is willing to cut the plants back if the State refuses to get involved. This likely falls under the Picayune Strand Project. Mr. Soto will prepare a proposal for presentation at the next meeting. 2 Monday,01-04-16 II December 18,2015 Port of the Islands CID B. Discussion of CIP • The CIP is part of the Financial Statements. As requested by the Board,there is an increase in roads by 25%to be put in Fiscal Year 2020. The CID should be better off financially at that time,as the loan will be paid off. • Two projects for water were added. • An item for fire hydrants should be added. There being no further discussion, On MOTION by Mr. Lambert seconded by Mrs. Dillon with all in favor,the CIP was accepted as presented. FIFTH ORDER OF BUSINESS New Business There being no new business to discuss,the next order of business followed. SIXTH ORDER OF BUSINESS District Manager's Report A. Acceptance of Financial Statements and Check Register as of November 30,2015 • Mr.Teague discussed the Financial Statements in detail. • Foreclosure issues were discussed. ➢ The Board is waiting for a report from Mr. Shapiro,to be submitted by Mr. Cox,which is in process. ➢ The North Hotel owes over$1 Million. ➢ Nothing will be resolved with the North Hotel until the new owners submit a proposal. • The construction fund will be used for any capital improvements needed at the plant. • Cash flow projections were discussed. These projections exclude any properties in arrears. • The charge from C&S Irrigation Services LLC was accurate. • The battery charge of$423.79 were for batteries which back up the SCADA and CPU. Mr.Edge will check the Work Order to ensure the charges are accurate. • The CID received a rebate for mosquito control. The rebate was for last year's expenses. 3 Monday,01-04-16 December 18,2015 Port of the Islands CID There being no further discussion, On MOTION by Mr. Lambert seconded by Mr. Ziko with all in favor,the Financial Statements and Check Register as of November 30,2015 were accepted. B. Discussion of Follow-Up Items • Mr.Faircloth spoke to the Fire Department. • Mr. Cruz was going to meet on site yesterday to determine what could be done about shutting the water off. A letter was sent to Ms. Fiala and Ms. Kungle indicated it has already been repaired. • The irrigation map is on the website. • Mr. Edge will follow up on the insurance claim for the lightning strike. SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of November/December 2015 Field Manager's Report Mr.Edge presented the Field Manager's Report for discussion;a copy of which is attached hereto and made part of the public record. • Mr. Davis asked Mr. Edge to follow up with Soto regarding an issue with lighting at the entrance to Cays Drive. There may be an issue with the photo cell. • Staff is still working on the trees which are overhanging. • The small tree growing underneath the lift station still needs to be removed. Mr. Lambert is concerned with Severn Trent's responses to these types of issues. • Mosquito spraying continues. • The backhoe does work,but is too large for some jobs. • There is no separation between the fire hydrants and irrigation water in the water line coming into Orchid Cove. Mr.Resch would like this to be an agenda item for discussion at the next meeting. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on Hotel Bankruptcy Lawsuit • Mr. Davis commented the new owners contacted Chief McLaughlin on future projections. 4 Monday,01-04-16 December 18, 2015 Port of the Islands CID 1 6 NINTH ORDER OF BUSINESS Engineer's Report 1 7 There being no engineer present or any issues for discussion, the next order of business 1 8 followed. 49 .0 TENTH ORDER OF BUSINESS Supervisors' Requests .1 • Mrs. Dillon discussed the possibility of hosting another open house in February. .2 1.3 ELEVENTH ORDER OF BUSINESS Public Comment Period 1 4 Hearing no comments from the public, the next order of business followed. 1- 1'6 TWELFTH ORDER OF BUSINESS Adjournment 1 7 There being no further business, 1 8 1.9 On MOTION by Mr. Bissell seconded by Mrs. Dillon with all in 1:0 favor,the meeting was adjourned at 11:21 a.m. 1.1 1 2 1:3 1:4 1:5 1:6 - ■ `�14101 _ � 1:7 Calvin Te._.= J Anth• avis I� 1;8 Secretary C' an 5 t eppr-eired4 4inates Monday,01-04-16