FMP Committee Minutes 09/02/2015 September 2, 2015
MINUTES OF THE MEETING OF THE COLLIER COUNTY
FLOODPLAIN MANAGEMENT PLANNING CO ITT . n;.
Naples, Florida, September 2, 2015 812,%* /11/
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LET IT BE REMEMBERED, the Collier County Floodplain Management Planning
Committee in and for the County of Collier, having conducted business herein, met on
this date at 9:00 A.M. in REGULAR SESSION at the Collier County Growth Management
Division Building, Conference Room #609/610, 2800 N. Horseshoe Drive, Naples, Florida,
with the following members present:
Chairman: Jerry Kurtz, CC Staff
Vice Chairman: Craig Pajer, CC Staff
Kenneth Bills
Rick Zyvolosk (Alt.), CC Staff
Christa Carrera, City of Naples
Phillip Brougham
Clarence Tears (Excused)
Chris Sparacino, City of Marco Island (Excused)
Joseph Gagnier
Duke Vasey
Mike Sheffield, CC Staff(Excused)
Lisa Koehler
Terry Smallwood, Everglade City (Excused)
James Hale
Jonathan Walsh, CC Staff
ALSO PRESENT: Caroline Cilek, M.S., FPMC Staff Coordinator
Howard Critchfield, Floodplain Coordinator
William Lang, Operations Coordinator, Floodplain Management
Matt McLean, Principal Project Manager
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September 2, 2015
Mr. Kurtz called the meeting to order at 9:00am
1. Approval of all previous meeting minutes from April 8,2015
Mr. Gagnier moved to approve the minutes of the April 8, 2015 meeting as presented. Second by Mr.
Vasey. Carried unanimously 8—0.
Ms. Koehler arrived at 9:05am
2. Committee Member Vacancy Update
a. CCPC recommendation - rural area representation
Staff showed an advertisement has been posted for the seat on the Committee. The County has a
monthly email list notifying those interested of vacancies on County Advisory Boards. Anyone
interested in receiving the notices should contact County Staff to be added to the list.
3. CRS updates
a. Class 5 Rating
i. Points awarded
Staff provided the chart "2015 Community Rating System (CRS) Certification" for information
purposes and reported:
• The County has ascertained enough points to be awarded a Class 5 designation(County
was previously a Class 6) which becomes effective October 1, 2015.
• The chart identifies the anticipated points prior to the request and the number of points
awarded after the review.
• The County amassed enough points to be awarded Class 4 designation, however they do
not have the required"pre-requisites."
• Staff was only provided a summary of points awarded, not the rationale for awarding the
points. This information is available upon request from the Insurance Services Office
(ISO) for Staff's review if they so choose.
The Committee recommended Staff ascertain the file to determine the rationale for awarding
the points to assist in developing future applications to be submitted to ISO.
Staff reported they would request the information and provide an update at the next meeting.
ii. What-if table
Staff provided the chart "2015 Community Rating System What if table" for information
purposes and reported the data indicates the savings from for the County policy holders based on
Class 6 rating vs. a Class 5 rating. Statistics indicated the County policy holders will save
approximately $1.5M annually(average $30 per policy holder).
b. Annual recertification Guidebook
i. Table of Contents
ii. Activities tabs
Staff reported:
• Staff is developing a guidebook to assist in future recertification applications.
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September 2, 2015
• The goal of the guidebook is to streamline the process so there is a more efficient use of
Staff time,
• In the future,those not familiar with the process will have a reference tool at their disposal
to assist them in the requests for the recertification.
Mr. Walsh arrived at 9:25am
4. FMP Mitigation Action Items update
Staff provided the "FMP Progress Report for 2015 Action Items—3.d Quarter Meeting-September 2,
2015" for information purposes. The document provides the status of Existing and Future Mitigation
Action Items and will be updated quarterly so the Committee is updated on the status of the items. The
following noted under Committee discussions:
Existing Action Item#8— "Annually prepare a budget to fully implement the Stormwater Capital
Improvement Plan. "
Discussion occurred on if the Action Item is linked to the County's Annual Update and Inventory Report
(AUIR) and if the proposed improvements are being adequately funded.
Mr. Kurtz reported the item is linked to the AUIR, and when a project is completed it is also linked to
the County's Asset Management System. Currently, very few of the stormwater control structures are
reaching their useful life with the County's greater concern being condition of bridges. The County's
main stormwater project at this point is LASIP (Lely Area Stormwater Improvement Plan) which is
approximately 80 percent complete.
The Committee requested Staff to submit a list of proposed or back logged stormwater projects, a
prioritization of those projects and cost estimates for completion of the projects for their review at the
next meeting.
New Mitigation Item #8 — "Maintain the Bubble Map"
Committee discussion occurred on what defines a"major rain event"triggering a location to be added to
the map. It was noted it may be beneficial to establish a quantifiable threshold to ensure the map is
updated using consistent data.
Mr. Kurtz reported the map is based on subjective, observational type data because:
• The purpose of the map is to identify flooding hot spots in the County and designed to
identify areas impacted by an"an event" or"sequence of events."
• It is difficult to standardize events, as certain areas in the County may be negatively impacted
by a certain rain volume over a period of time, while another may not.
• The locations are determined through collaborative efforts of all Departments including
emergency vehicle response observations.
• The threshold for adding a location may even based on public complaints regarding areas of
repetitive loss.
• Consideration is given to the time of year of the event, as a certain level storm may not
negatively affect areas during the dry season, but at times the system is at capacity a smaller
event may trigger an impact.
• Emergency Management Services defines the threshold as an event that"impacts people or
property" and may be an"after the fact"measurement.
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September 2, 2015
• The map is utilized by the County when FEMA requests historical data to determining if a
project qualifies for funding.
5. Flood Mitigation Assistance (FMA) Grants
a. Program Overview
Mr. Critchfield presented the Slideshow "Flood Mitigation Assistance (FMA) Grants" dated
September 3, 2015 for information purposes. He noted:
• The assistance consists of three major programs (Hazard Mitigation Grant Program
(HMGP), Pre-Disaster Mitigation(PDM) and Flood Mitigation Assistance (FMA).
• The goal is to provide funding to states, federally recognized tribes and communities for
measures that reduce or eliminates the long-term risk of flood damage to structures insured
under the National Flood Insurance Program(NFIP).
• The grants are for several types of projects including those related to elevation, relocation,
acquisition, mitigation, and reconstruction.
• They are available via homeowner requests with the County acting as a sub applicant.
b. Case Study
The Grants are awarded on a case by case basis and historical analysis, elevation certificates,
engineering, site surveys and other documentation is required to be paid by the homeowners up front
with reimbursement of the costs through Grant funds should they be awarded.
6. Physical Map Revision (PMR) updates
Staff reported FEMA is in the process of reviewing two proposed physical map revisions for the County
and updates will be provided as they become available.
7. Scheduling of next quarterly meeting—possible dates:
a. Wednesday, December 2,2015 from 9:00 am to 11:00 am
b. Wednesday, December 9,2015 from 9:00 am to 11:00 am
The next meeting will be held on December 2, 2015 at 9:00am.
8. Schedule quarterly meetings for 2016
The meeting schedule for 2016 is as follows:
February 3, 2016—9:00am
May 4, 2016—9:00am
August 3, 2016—9:00am
November 2. 2016—9:00am
9. Other Items/Committee Correspondence
Resolution Changes
Ms. Cilek reported changes to the Committee's Resolution are under consideration including a member
being allowed to propose an alternate (should the member be unavailable for a meeting) with voting
power and allowing a member to reside outside the County. The changes are anticipated for the first
quarter of 2016 and the alternate member will require appointment by the Board of County
Commissioners.
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September 2, 2015
Mitigation Action Items
Ms. Cilek reported under the Floodplain Management Plan, they are required to provide updates on the
status of Mitigation Action items. The updates will be provided at meetings or via email and will
include damage to any structures and any renovations to public infrastructure that may have occurred.
There being no further business for the good of the County,the meeting was adjourned by the order
of the Chair at 10:21AM.
COLLIER COUNTY FLOODPLAIN MANAGEMENT
COMMITTEE
.k)P.A.,
Chairman,Jerry Kurtz
were approved by the Board/Chairman on 2/3/ as presented 1/, or as
These Minutes pp y �,3�.��P p
amended
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