11/16/2015 Minutes \ Rl
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MINUTES OF MEETING
HERITAGE GREENS
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Greens Community
Development District was held on Monday, November 16, 2015 at 6:00 p.m. at the Heritage
Grccns Community Center,2215 Heritage Greens Drive,Naples,Florida.
Present and constituting a quorum were:
George Coombs Chairman
Jim Marshall Vice Chairman
Marsha Coghlan Assistant Secretary
Henry Michaelson Assistant Secretary
John Jordan Assistant Secretary
Also present were:
Justin Faircloth Assistant District Manager
The following is a summary of the minutes and actions taken at the November 16, 2015
Heritage Greens CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr.Faircloth called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
A. October 19,2015 Regular Board Meeting
Minor corrections were made to the minutes and will be incorporated.
On MOTION by Mr. Jordan seconded by Mr. Marshall
with all in favor the minutes of the October 19, 2015
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regular meeting were approved as amended.
o Mr. Faircloth requested adding 6B, Third Amendment to the Management Advisory
Services between Severn Trent and the District and moving Financial Statements to 6C.
On MOTION by Mr. Coombs seconded by Ms. Coghlan
with all in favor the agenda was approved as amended.
THIRD ORDER OF BUSINESS Audience Comments
There not being any,the next item followed.
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November 16,2015 Heritage Greens C.D.D.
FOURTH ORDER OF BUSINESS Old Business
A. Security Contract Update
o Mr. Faircloth noted there was a question brought up by the Board whether Kent Security
was providing the services the District was paying for.
o At one time, the District was paying for one on-site supervisor and one guard when there
were only two guards on duty.
o The District was overpaying for a period of time. He needs confirmation from Kent
Security on the dates.
o Mr. Faircloth tried several times to contact Kent Security on this issue without success.
He contacted their Manager and the President and still has not heard from them. The
District Attorney was contacted and advised staff send a demand letter to Kent Security.
B. Proposal for Guard Gate Bathroom
o Mr.Marshall will try cleaning the tiles first before anything else is done.
C. Northeast Property Brazilian Pepper Removal
o Mr. Faircloth noted the Golf Course had asked for indemnification and for the CDD to
agree to reimbursement for any damages incurred. They had a concern on when we
would be able to do it and how long it would take. Mr. Coombs stated it seems unfair
that they are willing to do it on their own dime and they are not willing to do it for us
when the CDD gave them the opportunity to do it and we would pay them to do it.
o It seems there is an attitude the Golf Course does not want to work with the CDD for the
common good.
o The Board directed staff to have the Brazilian peppers cut down.
D. Fountain Maintenance Renewal
o Mr. Faircloth noted at the last meeting Vertex, the District's current fountain contractor,
asked for an increase in their contract of$4 per quarter or $16 per year. Instead of$150
per quarterly maintenance fee for the fountain,they are asking for$154.
o The Board agreed staff should contact A Duck's World about a verbal proposal for a
quarterly maintenance fee of$75.00.
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November 16,2015 Heritage Greens C.D.D.
On MOTION by Mr. Coombs seconded by Mr. Jordan with
all in favor the verbal proposal from A Duck's World for a
quarterly maintenance fee of $75 was accepted and
termination of the contract with Vertex was approved.
E. Golf Cart Rental Agreement Update
o Golf cart rental had been paid through December. The vendor was told the rental lease
was canceled. The vendor sent the District a reimbursement check of$250.
o The golf cart was removed.
FIFTH ORDER OF BUSINESS New Business
A. Swale Cleaning
o Mr. Marshall received a letter from a resident, James Kamaryt, regarding cleaning the
swales. A letter was sent in response.
o Mr. Marshall wanted to clarify cleaning the swales, swale maintenance and sidewalk
cleaning. He felt it is time again to clean all the drains along the golf course.
o Mr. Michaelson felt any material in the gutters is debris including sand, rocks, leaves and
standing water where the gutters do not drain.
o The CDD is responsible for the streets and walkways. If they are broken, the CDD
should fix them. If they are filthy,the CDD should clean them because we own them.
o Greenscape does not charge the CDD for cleaning out the gutters, however, if there is a
heavy rain,the gutters get clogged with leaves and other debris.
Mr. Michaelson MOVED to clean the gutters and the walks,
but due to the lack of a second the motion failed.
B. Guardhouse Cleaning Proposals
o Mr. Faircloth noted at the last meeting there was discussion on the large window in front
of the guardhouse not being cleaned. He met with the cleaning company to discuss.They
said due to labor restrictions their crew was not allowed to get on a ladder and it would
require a ladder to clean the window. There would be a higher charge if they were
required to clean that window.
o The vendor provided an updated proposal,which the Board felt was too high.
o Staff proceeded to obtain other bids.
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November 16,2015 Heritage Greens C.D.D.
o Proposals were submitted by AAA Cleaning for cleaning lx/week for $58 or $232 per
month. A second proposal was for $238 per month. The third proposal was from
MaidPro for$75 per visit.
o Currently,the CDD pays Crystal Clean$40 per month for cleaning.
On MOTION by Mr. Coombs seconded by Mr. Jordan with
all in favor the proposal by AAA Cleaning Services to clean
the guardhouse at $58 per week to include cleaning the
window was approved and the Board approved cancellation
of the contract with Crystal Clean.
o Mr. Marshall requested staff have AAA Cleaning Services look at the bathroom floor to
see what they recommend.
C. Storm Water Repairs
o Proposals were submitted for storm water repairs from Copeland Southern Enterprises,
Curb Systems of SW FL & Sarasota, LLC and Severn Trent. The work includes
modifying control structures 104 and 107 to meet Collier County drainage codes.
Mr. Coombs MOVED to accept the $1,900 proposal from
Severn Trent Environmental Services for storm water repairs
and Mr.Jordan seconded the motion. I
o Mr. Faircloth gave the non-compliance letter from Collier County to the District
Engineer,who has been in contact with the County. The contractor was also given a copy
of the letter so they know what the County is asking for. As long as they do what the
County asks,the District will be in compliance.
On VOICE vote with all in favor the prior motion passed.
SIXTH ORDER OF BUSINESS Manager's Report
A. Second Amendment to the Management Advisory Services between Heritage
Greens CDD and Severn Trent Environmental Services
o A memo explaining the reasons for amending the current contract between the District
and Severn Trent Services including the charge for services provided in preparing
estoppel letters for real estate closings was discussed.
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November 16,2015 Heritage Greens C.D.D.
On Motion by Mr. Coombs seconded by Mr. Marshall with
all in favor the Second Amendment to the Management
Advisory Services between Heritage Greens CDD and
Severn Trent Environmental Services was approved.
o The memo further explains the optional service called Townsquare, which is a hybrid
web communication tool accessible from Smart Phones, IPads and computers.
o The Board wanted to table this.
B. Third Amendment to the Management Advisory Services between Heritage
Greens CDD and Severn Trent Environmental Services
o This Amendment to the Management Advisory Services is to amend the provision for
ongoing maintenance of the District's call box data management system.
o The Board asked that this be tabled to the January meeting.
C. Financial Statements
There being no questions or comments,
On MOTION by Ms. Coghlan seconded by Mr. Marshall
with all in favor the financial statements for the period
ending October 31,2015 were accepted.
SEVENTH ORDER OF BUSINESS Attorney's Report
There being no report,the next item followed.
EIGHTH ORDER OF BUSINESS Engineer's Report
There being no report,the next item followed.
NINTH ORDER OF BUSINESS Supervisors' Requests and/or Comments
o Ms.Coghlan commented on the signs near the school crossing and ongoing parking issues.
o Mr. Jordan commented on a tree limb that needs trimming before the first entrance sign.
Staff informed the landscaper who will have it trimmed.
o Mr.Marshall commented on the rear exit gate not working properly.
On MOTION by Mr. Jordan seconded by Mr. Coombs with
all in favor the Board approved staff contacting a vendor to
have the rear gate repaired.
o Mr. Marshall commented on issues with the DVR recorder. It needs to be replaced;
approximate cost is$200.
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November 16,2015 Heritage Greens C.D.D.
On MOTION by Mr. Coombs seconded by Ms. Coghlan
with all in favor the Board approved staff purchasing
another DVR recorder.
o Mr. Coombs noted there was an accident two weeks ago at Crestview and Morning Sun
Lane. A woman was texting and damaged a stop sign;which needs to be replaced.
o Mr. Coombs discussed problems with traffic control when exiting the community.
o Mr. Coombs noted Gulf Coast High School has more students than any other high school
in all of Naples. It is the only area in the entire county that has this many students, but
does not have an afternoon police presence.
On MOTION by Mr. Marshall seconded by Ms. Coghlan
with all in favor the Board approved the Chairman attending
the next Collier County Commissioner's meeting to discuss
issues regarding traffic.
o Mr. Marshall wanted an update on the code for fire hydrant markers.
o Mr.Faircloth updated the Board noting research was conducted with the Fire Department.
o There is no code on the reflectors other than it has to be directly in front of the fire
hydrant and needs to be in the median lane next to the fire hydrant.
TENTH ORDER OF BUSINESS Audience Comments
o Mr. John Lohmann commented on the fire hydrant marker requirements. He requested
they all be installed uniformly around the community.
ELEVENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Ms. Coghlan seconded by Mr.
Marshall with all in favor the meeting adjourned at
8:07 p.m.
Geo ge Combs
Secretary Chairman
CONtr) Teajve� 6