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11/16/2015 Agenda iypt Heritage Greens Community Development Dist;,,..�! Board of Supervisors District Staff George Coombs,Chairman Calvin Teague,District Manager Jim Marshall,Vice Chairman Greg Urbancic,District Counsel Marsha Coghlan,Assistant Secretary James Carr,PE,District Engineer Henry Michaelson,Assistant Secretary John Jordan,Assistant Secretary Meeting Agenda November 16, 2015 —6:00 p.m. 1. Roll Call 2. Approval of the Minutes A. October 19,2015 Regular Board Meeting 3. Audience Comments 4. Old Business A. Security Contract Update B. Proposal for Guard Gate Bathroom C. Northeast Property Brazilian Pepper Removal D. Fountain Maintenance Renewal E. Golf Cart Rental Agreement Update 5. New Business A. Swale Cleaning B. Guardhouse Cleaning Proposals C. Storm Water Repairs 6. Manager's Report A. Second Amendment to the Management Advisory Services between Heritage Greens CDD and Severn Trent Environmental Services B. Third Amendment to the Management Advisory Services between Heritage Greens CDD and Severn Trent Environmental Services and the District C. Financial Statements 7. Attorney's Report 8. Engineer's Report 9. Supervisors'Requests and/or Comments 10. Audience Comments 11. Adjournment NEXT MEETING IS SCHEDULED FOR JANUARY 18,2016 District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org >Ad Proof Napirs Batt rw Sales Rep:Ivonne Gori(N9103) Phone:(239)262-3161 Email:ivonne.gori@naplesnews.com I,Account Information Date:09/25/1 This is a proof of your ad scheduled to run on the dates indicated below. Account Number 531310(N027769) Please confirm placement prior to deadline by contacting your account Company Name:HERITAGE GREENS COMMUNITY rep at(239)262-3161. Ad Id:713957 P.O.No.: Total Cost:$453.36 Contact Name: Email:Jane.Ben-Hayon @stservices.com Tag Line:Notice of Meetings Heritage Greens C Address: 210 N UNIVERSITY DR #702, CORAL SPRINGS, FL, Start Date:10/01/15 Stop Date:10/01/15 33071 Number of Times:l Class:16180-Notice Phone:(954)753-0380 Fax:(954)755-6701 Publications:ND-Naples Daily News,ND-Internet-naplesnews.com I agree this ad is accurate and as ordered. Notice of Meetings Heritage Greens Community Development District The Board of Supervisors of the Heritage Greens Community Development District will hold their meetings for Fiscal Year 2016 at 6:00 p.m.at the Heritage Greens Community Center.2215 Heritage Greens Drive.Naples,Florida on the third Monday of each month as indicated below: October 19,2015 November 16.2015 January 18,2016 February 22.2016 March 21,2016 April 18,2016 May 16,2016 June 20,2016 July 18,2016 August 15,2016 September 19,2016 There may be occasions when one or more Supervisors will participate by telephone. Meetings may be continued to a date,time, and place to be specified on the record at the meeting. Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at(954)753-5841 at least two calendar days prior to the meeting.If you are hearing or speech impaired,please contact the Florida Relay Service at(800)955- 8770 for aid in contacting the District Office. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. Calvin Teague District Manager October 1.2015 No.713957 Thank you for your business. Our commitment to a quality product includes the advertising in our publications. As such,Journal Media Group reserves the right to categorize,edit and refuse certain classified ads.Your satisfaction is important. If you notice errors in your ad,please notify the classified depart- ment immediately so that we can make corrections before the second print date. The number to call is 239-263-4700. Allowance may not be made for errors reported past the second print date.The Naples Daily News may not issue refunds for classified advertising purchased in a package rate;ads purchased on the open rate may be pro-rated for the remaining full days for which the ad did not run. CleanFlorida ., CleanFlorida Estimate EiN- POBox11031 ` t �, Naples,FL 34101 Date Estimate# (239)263-0183 11/16/2015 1067 , accounting(a�cleannaples.com http://cleanflorida.org 144. ' ■P,1 riti, ,i14"."-. Address Heritage Greens Guardhouse Date Service Activity Quantity Rate Amount 11/16/2015 commercial Weekly cleaning of interior and exterior Guardhouse. 1 238.00 238.00 cleaning Include: Bathrooms Sweep and Mop tile floor Spot clean all glass windows/doors weekly Monthly Window Cleaning interior/exterior Weekly cobweb and bug removal on exterior building Paper products supplied to be reimbursed monthly. Your estimate is attached. Weekly cleaning of Guardhouse to be billed monthly on the 1st of the Total $238.00 month of service. Please call me personally if you have any questions. 239-263-0183(office) 239-269-1712(cell) Accepted By Accepted Date Book your Holiday Party Cleanup Now Jim Marshall 1963 Morning Sun Ln Naples,FL 34119 . October 28 2015 James M. Kamaryt 2081 Crestview Way Naples,FL 34119 Dear Jim: Thank you for your letter of Oct 21, 2015 since it's content points out a gross misunderstanding on my part as to the inclusion of swale cleaning into the discussion on sidewalk cleaning. A check of the minutes of the subject meeting clearly indicates that you did refer to both sidewalk and swale cleaning. I'm afraid that I missed that inclusion. Since I thought that the conversation was limited to sidewalk cleaning all of my comments were with reference to that Subject and would in no way be applicable to swale maintenance. With regards to your concern about swale maintenance I would like to assure you that the board does accept swale maintenance as our responsibility since it is a integral part of our overall responsibility for Storm Water Management. Discussions we have had in the past involved just how we should best go about accomplishing this task, not whether we should do anything at all. Since you did not get a fair hearing at the last meeting I have asked that the swale subject be added to the Agenda for the next meeting. Hopefully you will he able to attend and join in the discussion. At one point in your letter you refer to"governing covenants". I would like to point out that the CDD is not governed like Home Owners Associations i.e. By Laws,Covenants, and members. Our CDD was established and is governed by Florida State Law. Specifically Florida Statute Chapter 190.In principle the CDD is a Public Entity. A copy of this Document can be found on the internet.This document defines the CDD responsibilities in a general fashion leaving to the Board just how they will implement these tasks. Nowhere will you find any indication of what is not the boards responsibility. I hope the above will help with some of your concerns and that the upcoming meeting will allow you to make us aware of any remaining issues. Yours Truly Jim Marshall Vice-Chairman, Heritage Greens Community Development District James M. Kamaryt 2081 Crestview way Naples, Florida 34119-3307 October 21, 2015 Mr Jim Marshall. ViceChairman-Heritage Greens CDD 1963 Morning Sun Lane Naples, Florida 34119 Dear Mr Marshall, At the CDD Meeting on Monday, October 19t1 I raised the issue of 'cleaning the swales Which was met with a prompt refusal- This is not the first time this issue was raised. Let me remind you, Dr John Stumpf brought it Before this Board previously- at that time, YOU, specifically YOU, told him 'the CDD just Isn't going to do"- Later this issue was 'tabled' for a year- Page 2 I now have more time for outside interests So I came to this Meeting. At the Meeting on Monday, YOU- and another Declined to 'clean' the swales citing this was 'NOT YOUR RESPONSIBILIY'- I should like to see -in writing- specifically Where what ever governing covenants clearly State this- Show this to me, and I'll drop it- Warm regards, Jim maryt i ClecrrngS€vice 296 Burnt Pine Dr. Naples, FL 34119 Monday, November 16,2015 Ph. 239-280-6367 Fax 239-236-1851 www.aaaclean.us aaacleani ngwc @comcost.net Lisa McGann Severn Trent Management Services 5911 Country Lakes Drive Fort Myers, FL 33905 Thank you for allowing Genesta Services Group,Inc. (dba:AAA Cleaning Commercial Services) to submit a proposal as your cleaning service contractor for the property located at The Heritage Greens CDD Residential Our rates are: Per Service: $58.00(Once a week) Our rates include all manpower,equipment and chemicals required.Paper products are to be restocked from customer stock but can be supplied by AAA Cleaning Services at an additional cost. Cleaning For Cleaning services are to be performed by AAA Cleaning Services as described Today's in the attached work schedule. Health Thank you again for allowing AAA Cleaning Services to submit a cleaning proposal for your business.I look forward to establishing an excellent working relationship with you. Truly yours, Member of: Alberto Solis Owner/Operator 1(:)11011' 1""g 'tu,et'gi nv It Detailed Work Schedule AAAFor Bonita Bay Sales Office peawgServices Days of Service Monday,Wednesday and Friday Time Service is performed After 6:00 pm and before 6.00 am Building Representative Emily Domena Work to be performed on the units Times Per Times Per General Cleaning Week Month Other Dust furniture,Pictures 1 Empty garbage cans 1 Replace garbage can liners 1 Vacuum/Mop floors Dust blinds,window sills 2 Baseboards and chair rails Common Areas Restroom Refill restroom supplies as needed including paper towels, paper tissue and hand soap Empty all wastebaskets and sanitary napkin receptacles Clean mirrors,dispensers and faucets 1 Clean and sanitize toilet,toilet seat and sink with Damp mop all restroom floors with disinfectant solution Dust all high reach areas including structural ledges,mirror tops,partition tops and ledges Closing Instructions Clean Janitor Closet 1 Report and Damage or unusual Circumstances As needed Secure Exterior Doors and Windows 1 Turn off Lights 1 Turn on Night Lights Equipment and Supplies Furnished By Furnished By Contractor Owner Vacuum Cleaning Equipment(Carts,Buckets,Pails) Restroom Soap,Paper,Napkins so Dust Mops Cleaning Rags-Cloths Plastic Bags Professional Janitorial Service Proposal Prepared for: Heritage Greens CDD 5911 Country Lakes Drive Fort Myers , Florida 33905 Submitted By: MaidPro of SW Florida 2085 Pine Ridge Road Naples, FL 34109 Michelle Spitzer CEO 239-596-5200 michelle@maidpro.com yl ` A `% F @ Y November 16, 2015 AUlaidPro of SW Florida MaidPro of SW Florida 2085 Pine Ridge Road Naples, FL 34109 _ a, 7 November 16, 2015 Justin Faircloth Heritage Greens CDD 5911 Country Lakes Drive Fort Myers, Florida 33905 Dear Justin , Subject: Janitorial Service Proposal - Heritage Greens CDD, 5911 Country Lakes Drive, Fort Myers , Florida 33905 Thank you for allowing MaidPro of SW Florida to prepare a professional cleaning service proposal for your consideration.We know it takes considerable time and effort to show any potential contractor your facility, and to provide them with the necessary information. So again, thanks! Here are a few important highlights: Before we start...All of our cleaners are thoroughly trained on how to perform each cleaning task, as well as on important safety issues. Our goal is to clean each customer's facility professionally and safely. During the start...We know a seamless, no-hassle start-up is important to every customer. So at MaidPro of SW Florida,we combine up-front preparation and training with strong management and direction to ensure a smooth,successful startup. After the start...A systematic approach to keep your building looking good!At MaidPro of SW Florida,we offer strong management and quality control to plan for, and not lose track of, the many necessary cleaning details. We look forward to the opportunity of becoming a trusted and valued partner in improving and maintaining the appearance of your building. Please call if you have any questions, or need additional information as you review our proposal. Sincerely, Michelle Spitzer CEO MaidPro of SW Florida MaidPro of SW Florida ' I i Heritage Greens CDD Professional Janitorial Service Proposal General MaidPro of SW Florida agrees to provide all labor, supervision, material, and equipment necessary to assure performance of specified cleaning service for the customer. This shall include all services described in the written specifications attached. MaidPro of SW Florida agrees to furnish such cleaning service for a period of one year,the dates yet to be agreed upon. Compensation 1 day per week Professional Cleaning Service Program: $75 per visit plus tax Special Services Carpet cleaning is available-Price quoted upon request. Waxable hard surface floors can be stripped and refinished or scrubbed and re-waxed-Price quoted upon request. Exterior windows can be cleaned -Price quoted upon request. Service Schedule Cleaning service operations described in this comprehensive program will be performed 1 day per week. The cleaning crew will observe holidays observed by the customer. MaidPro of SW Florida is prepared to adapt this work schedule to coincide with the needs and requests of the customer provided that such requests do not alter the cost of operations. Invoicing All invoicing will be itemized according to monthly work or for special tasks. Invoicing will be at time of service and due upon receipt. Billing options may be available upon request. Supervision Adequate personnel and supervision will be furnished to ensure quality service. Supplies MldaidPro of SW Florida Page 1 of 4 The customer will furnish all consumable products inclusive of but not limited to:toilet tissue,towels,trash liners and hand soap. If desired, MaidPro of SW Florida can provide these products and invoice them separately. MaidPro of SW Florida will furnish all cleaning supplies inclusive of but not limited to: cleaning agents, disinfectants, etc. Equipment MaidPro of SW Florida will furnish and maintain all necessary cleaning equipment inclusive of but not limited to: floor machines, buffers, carpet extractor,vacuums, maid carts, mop buckets,wringers, mops and brooms. The customer agrees to provide a secure space for storage of this equipment,as may be necessary. MaidPro of SW Florida will comply with current OSHA regulations and proven procedures pertaining to all work performed at the customer's location. Insurance MaidPro of SW Florida will furnish all forms of insurance required by law and shall maintain the same in force. • Comprehensive General Liability • Property Damage • Workers'Compensation Employee Status Personnel supplied by MaidPro of SW Florida are deemed employees of MaidPro of SW Florida and will not for any purpose be considered employees or agents of the customer. Equal Opportunity Employer MaidPro of SW Florida is an equal opportunity employer.All necessary employment forms will be maintained by our office as required by law. Our Philosophy MaidPro of SW Florida is committed to providing quality janitorial services that deliver the highest levels of customer satisfaction. Term The term of this agreement shall be for a period of one (1)year and shall automatically renew for additional one(1)year periods on the anniversary date of this agreement. Cancellation This agreement may be terminated or canceled at any time with a minimum of ten (10)days written notice MaidPro of SW Florida Page 2 of 4 from either party. Agreement This Agreement("this Agreement") is made and entered into as of , 20 , by and between MaidPro of SW Florida, with its principal place of business located at 2085 Pine Ridge Road, Naples, FL 34109 and Heritage Greens CDD with its principal place of business located at Fort Myers , Florida 33905. NOW,THEREFORE, in consideration of the mutual promises and benefits to be derived by the parties they mutually agree to the terms and conditions as outlined above in this agreement. IN WITNESS WHEREOF,the parties have executed this Agreement effective as of the date and year first written above. MaidPro of SW Florida Heritage Greens CDD By: By: Name: Name: Date: Date: Title: Title: MaidPro of SW Florida Page 3 of 4 Heritage Greens CDD Job Specifications Job Specifications Task Description Service Days Fully Clean and disinfect guard house including bathroom 1 day/wk. Spot clean interior and exterior of windows including"circular"window 1 day/wk. iviaidP o of SW Florida Page 4 of 4 Copeland Southern Enterprises,lnc. DATE: 11/04/2015 OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239)245-7118/306 Fax No: (239)245-7120 Heritage Green Community Development District E-MAIL:Justin.Faircloth(ustservices.cont, OWNER INFORMATION: PROJECT MANAGER:Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples,Fl 34119 FEE AND TYPE: BILL TO THE ATTENTION OF:Justin Faireloth,Assistant District Manager Time&Materials based upon the Rate Schedule in effect at the time service is rendered. Estimated Fees: PROJECT NAME: Heritage Greens,Collier County Drainage Modification for CS 104 $ and 107 WORK DESCRIPTION: Modify Control Structures 104 and 107 to Meet Collier Not-To-Exceed Fixed Fee based upon the Rate County Drainage code. Schedule in effect at the time service is rendered: REMARKS: 1)All residents and Golfers should be notified of work and work areas before work begins. 2) Elevations used and shot will be based on Elevation given on Lump Sum Fixed Fee: $ 2175.00 Engineers Detail sheets for Control Structures 104 and 107. Total Fees: L-2.12,5610 Dear Justin Faireloth Pursuant to your request,Copeland Southern Enterprises,Inc.is pleased to submit the following proposal for Drainage Modifications done to CS 104 and 107 For the above-referenced project: • SCOPE OF SERVICES(Limited to the following): 1. MOT will be set up around work areas to insure safety for local residents and visitors during the work hours. 2. A 3 man crew will remove existing grate from Control Structure 104 and install an 38"X 50"#5052 Aluminum Plate and seal to the top of the CS with Butyl rubber material used for culvert as an gasket and install 6 Stainless Steel anchor bolts 3. Crews will form and pour a new Inlet top 2.04 ft above existing Flow Line weir for CS 107 for a final top of grate and skimmer Elev.Of 14.04 as per Engineer Design Detail Sheet. 4. Once CS 107 top has been poured than a newly built 1/4"Alum.#5052 Skimmer will be installed and anchored to the Control Structure with Stainless Steel anchor bolts in 6 locations as shown in Engineers Detail Sheet. 5. CS 107 new skimmer will be installed with top level with the Control Structure and will be 2.54'down from the top of box or 6" below discharge weir in structure to an Elevation of 11.50 ft as shown in Engineers Detail Sheet. 6. Crew will dig out below skimmer 2 ft of material and back fill around structure as described in Collier County's notes once modifications to structure has been completed and Coconut erosion Blanket will be installed in repaired areas. 7. Work is estimated to take 4 days to repair and to complete the Control Structure Modifications. 8. MOT will be removed once all work is completed and work area has been cleaned. Note:Any additional work and services requested,and is not found in this Proposal can be done,but will require additional cost to be paid in full with proposal fee upon the completion of work. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the contract agreement below and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Or Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: CURB SYSTEMS OF SW FL& SARASOTA,L.L.C. PROPOSAL 10964 K-NINE DR BONITA SPRINGS,FL 34135 Date Proposal# PH:(239)947-3777 FAX:(239)-947-1386 11/13/2015 25651 Name/Address Project SEVERN TRENT HERITAGE GREENS-OUTFALL REPAIRS ATTN.:JUSTIN • Proposal only;contract and schedule must be agreed upon before start of work.This proposal is good for 30 days.Free access to work area required(chute pours from redy-mix truck).Only items shown on proposal arc included.Not responsible for engineering,testing,layout,sub-grading,locates,traffic control,conduit less than 18'below finish grade in location of work(including but not limited to:irrigation,electrical,plumbing,pipes,etc.),clean-up of excess material(including but not limited to:base-rock,dirt,asphalt, etc.),sealer(concrete or joint),joints other than sawcut or 12"bituminuous fiber or surface treatments per FDOT spec.Workmanship shall adhere to FDOT Standard Edition per contract documents.Owner shall carry fire,tornado&other necessary insurance.Type D curb is trench in after paving unless specifically noted otherwise on proposal. Concrete is 3000 psi with no reinforcement unless noted otherwise on proposal. Any deviation fromn said specificaion involving extra cost will he executed only upon written order and will be come an extra charge over and above this estimate.All contracted work is warranted for one year from the last day of contracted work for defects in workmanship.Minimum scheduling requirementrs per mobilization as follows: 3,000 LF machine pour,6,400 SF on flatwork,500 LF handwork curbs.Work damaged by others will be billed at unit rates plus applicable mobilization.All items will be installed linear.Areas of work left to accomodate others will require an additional mobilization per incident. QTY UNIT DESCRIPTION UNIT COST TOTAL FIELD MEASURE REQUIRED FOR FINAL BILLING. UNIT PRICE PROPOSAL.THIS PROPOSAL AND ITS INTENT IS TO BE INCLUDED WITH THE CONTRACT AGREEMENTS AS AN ATTACHMENT. *ALL WORK TO BE DONE IN(1)MOBILIZATION.GRADE STAKES TO BE SET BY OTHERS AT STRUCTURE CS 107,IN ORDER TO RAISE THE STRUCTURE TO THE PROPER ELEVATION.* 1 EA STRUCTURE CS104-REMOVE THE GRATE AND SET A SOLID PRECAST 1,375.00 1,375.00 CONCRETE TOP AND SEALING OFF WITII CEMENT.MINOR TREE TRIMMING INCLUDED.ACCESS TO BE USED AT THE FRONT OF THE SUBDIVISION,ON THE 17TH HOLE. 1 EA STRUCTURE CS 107-RAISE THE STRUCTURE APPROXIMATELY 1.21'AND 5,225.00 5,225.00 INSTALL A 1/4"ALUMINUM SKIMMER PER THE GIVEN DETAIL. CARTPATH TO BE USED AS ACCESS FOR BOBCAT AND CREW TRUCK TO PERFORM THE WORK. --FIELD MEASURE REQUIRED FOR FINAL BILLING.—UNIT PRICE PROPOSAL-MINIMUM BILLING AS QUOTED ABOVE. NO NIGHT WORK FIGURED.—FORM,PLACE AND FINISH ONLY.— LAYOUT,TESTING AND MAINTENANCE OF TRAFFIC BY OTHERS.—ALL EXCAVATION AND GRADING TO BE DONE BY OTHERS UNLESS OTHERWISE NOTED ABOVE.—THIS PROPOSAL AND IT'S INTENT IS TO BE INCLUDED WITH THE CONTRACT AGREEMENTS AS AN ATTACHMENT.— SIGNED PROPOSAL OR CONTRACT TO BE RETURNED WITH NTO AND BILLING INFORMATION PRIOR TO JOB BEING PUT ON SCHEDULE.— BOND IS NOT INCLUDED IN THIS BID,IF REQUIRED,PLEASE CONTACT US FOR AN ESTIMATE.—NO CONCRETE REMOVALS INCLUDED,UNLESS NOTED ABOVE.—NO COLORED CONCRETE,STAMPED CONCRETE OR SPECIAL FINISHES,UNLESS NOTED ABOVE.—IF MORE DAYS ARE REQUIRED TO COMPLETE THE PROJECT THAN WHAT IS QUOTED ABOVE, ADDITIONAL MOBILIZATION COSTS WILL BE PRICED FOR EACH OCCURRENCE.—SITE SPECIFIC SAFETY MEETINGS,BADGING,OR ORIENTATIONS NOT INCLUDED.IF REQUIRED,THERE WILL BE A$25.00 PER HOUR CHARGE PER PERSON VIA CHANGE ORDER. Signature: Total Printed Name/Title: Company Name: Page 1 Date: CURB SYSTEMS OF SW FL&SARASOTA,L.L.C. PROPOSAL 10964 K-NINE DR BONITA SPRINGS,FL 34135 Date Proposal# PH:(239)947-3777 FAX:(239)-947-1386 11/13/2015 25651 Name/Address Project SEVERN TRENT HERITAGE GREENS-OUTFALL REPAIRS ATTN.:JUSTIN I Proposal only;contract and schedule must be agreed upon before start of work.This proposal is good for 30 days.Free access to work area required(chute pours from redy-mix ti uck).Only items shown on proposal are included.Not responsible for engineering,testing,layout,sub-grading,locates,traffic control,conduit less than 18"below finish grade in location of work(including but not limited to:irrigation,electrical.plumbing.pipes,etc.).clean-up of excess material(including but not limited to base-rock,dirt,asphalt, etc.),sealer(concrete or joint),joints other than sawcut or 1/2'bituminuous fiber or surface treatments per FDOT spec.Workmanship shall adhere to FDOT Standard Edition per contract documents.Owner shall carry fire,tornado&other necessary insurance.Type D curb is trench in after paving unless specifically noted otherwise on proposal. Concrete is 3000 psi with no reinforcement unless noted otherwise on proposal. Any deviation fromn said specificaion involving extra cost will be executed only upon written order and will be come an extra charge over and above this estimate.All contracted work is warranted for one year from the last day of contracted work for defects in workmanship.Minimum scheduling requirementrs per mobilization as follows: 3,000 LF machine pour,6,400 SF on flatwork,500 LF handwork curbs.Work damaged by others will be billed at unit rates plus applicable mobilization.All items will be installed linear.Areas of work left to accomodate others will require an additional mobilization per incident. QTY UNIT DESCRIPTION UNIT COST TOTAL NOT RESPONSIBLE FOR BASE,ASPHALT,PAVER BRICKS,BACKFILL, SOD,LANDSCAPING,IRRIGATION,BURIED LINES,EXISTING UTILITIES OR THE REPLACEMENT OF THESE ITEMS. Signature: Total $6,600.00 Printed Name/Title: Company Name: Page 2 Date: 4'1/ SECOND AMENDMENT TO THE MANAGEMENT ADVISORY SERVICES AGREEMENT BETWEEN HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT AND SEVERN TRENT ENVIRONMENTAL SERVICES,INC. THIS AMENDMENT is made and entered into this 1't day of November 2015,by and between Severn Trent Environmental Services(hereinafter called the Manager)and Heritage Greens Community Development District(hereinafter called the District); WHEREAS,on September 9, 1998 the DISTRICT entered into a Management Advisory Services Agreement(the"Agreement")with the MANAGER;and WHEREAS,on May 18,2015 both parties agreed to make certain changes to the scope of services and Manager compensation; NOW, THEREFORE, in consideration of the mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,the parties hereto agree to amend the Agreement as follows: 1. Amendment to the Fee Schedule: is hereby amended to include the following additional language: The compensation is hereby amended to include the following additional language: • Townsquare: If the District elects to obtain this service they will pay to the Manager a monthly fee of$20 per month for the franchise fee; • Fees not paid by the District:The Manager will charge$75 per lot per estoppel and/or closing statement. 2. Current Agreement: Except as provided in this Amendment,the other terms and conditions of the Agreement shall remain in full force and effect. In the event of a conflict between the terms of this Amendment and the terms of the original Agreement,the terms of this Amendment shall prevail. 3. Effective Date.This Amendment shall be effective on the 1't day of November 2015. IN WITNESS WHEREOF,the parties hereto have caused this Amendment to be duly executed as of the date and year first above written. SEVERN TRENT ENVIRONMENTAL HERITAGE GREENS SERVICES, INC. COM ITY DEV,.frPME)TD STRICT �BY BY h..I _).. .1• NameC jb° / ' ),&b1 Name: Gca✓Sc - Co 0,, I. J (Print) (Print) Title: General Manager Title: Chairperson Management Services Southeast SEVERN TRENT Memo SERVICES Severn Trent Services 5911 Country Lakes Drive Fort Myers,FL 33905 Date: November 9,2015 United States To: Heritage Greens CDD Board of Supervisors T: +1 239 245-7118 b' p F: +1 239 245-7120 From: Cal Teague—District Manager www.severntrentms.corn Re: Severn Trent Management Services contract amendment Hello, Due to increasing operating costs, we are looking to amend the current contract with our clients to include a charge for services provided in preparing estoppel letters for real estate closings. It will not be billable to the District but charged but to the real estate agent for the service.Therefore, to recover our costs and to be totally transparent with our clients,we are proposing the attached contract amendment. Also, we are preparing to launch an optional service called Townsquare which is a hybrid web communication tool that is accessible from Smart Phones, iPads and computers that offers a place where District Members can connect, ask questions, report concerns and share ideas. Townsquare Features include: o District information and news feeds immediately accessible o Tangible information provided,proactively addressing unofficial chatter among social media o Password protection o Functioning like a webpage document center AND social media network (with safety control filters) o Functioning as an independent webpage or a `button' on your existing webpage o Site supported by community vendor advertisers by our host company o Unique revenue opportunity for the District generated o Set ups vary o First six(6)months hosting FREE* *Franchise fee$20/month incurred to offset Severn Trent costs o Subsequent years$500 paid to the service provider(Can be offset by vendor sponsorship) o Revenue sharing plan available for the District from sponsorships to help fund a special project or Board goal For additional information,Severn Trent will be establishing a Townsquare presentation tJ Pik 0 �"' ""fin "� ' 1ET .111111 Imagine! A place where District Members can connect, ask questions, report District concerns, make new friendships, volunteer in Board Approved activities, share ideas, participate in Board surveys! A place where people can reach their manager and the important information they need! A place to nurture and grow community communication! Your very own Town Square! Seven Trent's PCMI Town Square: Hybrid Web Communications Tool and/or Website: {» Severn Trent and PCMI (a part of Severn Trent) intentionally promotes communication and transparency through our hybrid communication tools called Town Square. Accessible from smart phones, iPads, and computers t pcmi A. makes streaming District info and news feeds immediately accessible! Town Q � Square provides tangible communication, proactively addresses unofficial � ��,, chatter among social media. Be empowered as a Board to proactively, ,,:5 , effectively and positively communicate with your community! Severn Trent/PCMI's hybrid Town Square webpage is password protected and functions like both a webpage documents center and a social media network with safety control filters. It can function as an independent website or it can become a "button"on your existing website!Town Square is manager . r><e<I controlled communication hub to proactively provide information, build approved community groups, update b'' important District activities, and optionally request gnus feedback from residents—all postings have a 1200 word filter. $® Managers are able to proactively plan and schedule 1 �y r43 communications with strategic postings so residents ' 'R are more informed. Severn Trent's Phone App creates proactive postings where residents are focused! This site can be stand alone or become the District's Communication Hub.The site is supported by community vendor advertisers managed by our host company.There is a 50/50 divided benefit to the District for all vendor sponsorships that apply towards subsequent years and generates a unique revenue opportunity for the Association. Set up may vary. The first six months of the hosting is FREE.Subsequent Years$500 if not off-set by vendor sponsorships.There is a revenue sharing plan for the District from the sponsorships to help fund a special project or Board goal. SEVERN TRENT SERVICES THIRD AMENDMENT TO THE DISTRICT MANAGER SERVICES AGREEMENT BETWEEN HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT AND SEVERN TRENT ENVIRONMENTAL SERVICES,INC. THIS THIRD AMENDMENT is made and entered into this 16th day of November,2015,by and between: Heritage Greens Community Development District, a local unit of special-purpose government established pursuant to Chapter 190, Florida Statues, located in Lee County, Florida, whose address is 210 N.University Drive,Suite 702,Coral Springs,Florida 33071(the"District")and Severn Trent Environmental Services, Inc., a Texas Corporation with offices located at 210 North University Drive,Suite 702,Coral Springs,Florida 33071(the"Manager"). WHEREAS, on September 30, 1998,the parties entered between Heritage Greens Community Development District and Severn Trent Environmental Services, Inc. for District Manager services("Agreement") whereby the Manager agreed to provide certain management financial and account advisory services for the District;and WHEREAS,both parties now wish to amend the scope of services and compensation to provide for ongoing maintenance of the District's call box data management system;and NOW,THEREFORE,in consideration of the mutual covenants contained herein,and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree to amend the Agreement as follows: 1. RECITALS.The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this Third Amendment. 2. AMENDMENT. Pursuant to the provisions of the Agreement, the Scope of Services and Compensation provisions of the Agreement are hereby amended to provide for ongoing maintenance of the District's call box data management system as requested by the District,with Manager being compensated at a rate of$100 per month with an initial set up fee of$400.00. 3. EFFECTIVE DATE.This Third Amendment shall be effective as of the 161h day of November,2015. 4. AFFIRMATION OF THE MANAGEMENT AGREEMENT.Other than the terms set forth herein of this Third Amendment, the Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the parties.In the event of a conflict between the terms of this Third Amendment and any other terms of the Agreement, the terms of this Third Amendment shall prevail. IN WITNESS WHEREOF,the parties hereto have caused this Third Amendment to be duly executed as of the date and year first written above. HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRI/ j BY: .f L.01 r Chair, t oard of Supervisors ICI .r I ATTEST: SEVERN TRENT ENVIRONMENTAL SERVICES,INC. . /114 BY: TITLE: ATTEST: 1023818 1 HERITAGE GREENS Community Development District Financial Report October 31, 2015 Prepared by SEVERN SERVICES HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 ■ SUPPORTING SCHEDULES Cash and Investment Report Page 4 Bank Reconciliation Page 5 Check Register Page 6-8 HERITAGE GREENS Community Development District Financial Statements (Unaudited) October 31, 2015 HERITAGE GREENS Community Development District General Fund Balance Sheet October 31,2015 ACCOUNT DESCRIPTION TOTAL ASSETS Current Assets Cash-Checking Account $ 54,830 Investments: Money Market Account 126,850 SBA Account 632 Total Current Assets 182,312 TOTAL ASSETS $ 182,312 LIABILITIES Current Liabilities Accounts Payable $ 6,837 Accrued Expenses 2,403 Total Current Liabilities 9,240 TOTAL LIABILITIES 9,240 FUND BALANCES Assigned to: Operating Reserves 58,697 Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Roads and Sidewalks 35,251 Reserves-Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12,786 Unassigned: 40,338 TOTAL FUND BALANCES $ 173,072 TOTAL LIABILITIES&FUND BALANCES $ 182,312 Report Date: 11/5/2015 Page 1 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(5) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest-Investments $ 500 $ 42 $ 1 $ (41) 0.20% Special Assmnts-Tax Collector 242,903 - - - 0.00% Special Assmnts-Discounts (9,716) - - - 0.00% Gate Bar Code/Remotes 1,100 92 150 58 13.64% TOTAL REVENUES 234,787 134 151 17 0.06%1 EXPENDITURES Administration P/R-Board of Supervisors 7,200 600 600 - 8.33% FICA Taxes 551 46 46 - 8.35% ProfServ-Engineering 1,000 83 - 83 0.00% ProfServ-Legal Services 4,000 333 - 333 0.00% ProfServ-Mgmt Consulting Sery 39,223 3,269 3,269 - 8.33% ProfServ-Property Appraiser 3,644 3,644 3,644 - 100.00% ProfServ-Special Assessment 5,463 - - - 0.00% ProfServ-Web Site Development 650 42 42 - 6.46% Auditing Services 3,200 - - - 0.00% Postage and Freight 1,500 125 56 69 3.73% Insurance-General Liability 8,691 8,691 7,865 826 90.50% Printing and Binding 1,000 83 131 (48) 13.10% Legal Advertising 1,500 125 - 125 0.00% Misc-Bank Charges 800 67 47 20 5.88% Misc-Assessmnt Collection Cost 4,855 - - - 0.00% Office Supplies 175 15 - 15 0.00% Annual District Filing Fee 175 175 175 - 100.00% Total Administration 83,627 17,298 15,875 1,423 18.98% Public Safety Contracts-Security Services 47,000 3,917 3,306 611 7.03% Contracts-Cleaning Services 1,920 160 160 - 8.33% Contracts-HVAC 350 29 - 29 0.00% Communication-Telephone 1,750 146 145 1 8.29% Electricity-Entrance 2,200 183 145 38 6.59% Utility-Water&Sewer 700 58 55 3 7.86% Lease-Carts 1,500 - - - 0.00% R&M-Gate 3,000 250 - 250 0.00% R&M-Gatehouse 2,130 178 21 157 0.99% Report Date: 11/5/2015 Page 2 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD Op Supplies-Transmitters 1,200 100 - 100 0.00% Op Supplies-Gatehouse 900 75 - 75 0.00% Cap Outlay-Equipment 3,800 317 - 317 0.00% Total Public Safety 66,450 5,413 3,832 1,581 5.77% Landscape Services Contracts-Landscape 18,000 1,500 1,381 119 7.67% Contracts-Preserve Management 2,000 - - - 0.00% Electricity-Irrigation 2,200 183 165 18 7.50% R&M-Renewal and Replacement 1,000 83 - 83 0.00% R&M-Canals 2,600 - - - 0.00% R&M-Fountain 2,700 225 75 150 2.78% R&M-Grounds 3,000 250 - 250 0.00% R&M-Irrigation 1,500 125 - 125 0.00% R&M-Preserves 100 8 - 8 0.00% Misc-Special Projects 7,000 583 - 583 0.00% Total Landscape Services 40,100 2,957 1,621 1,336 4.04% Road and Street Facilities Electricity-Streetlighting 11,000 917 863 54 7.85% R&M-Drainage 1,500 125 - 125 0.00% R&M-Roads&Alleyways 2,000 167 - 167 0.00% R&M-Sidewalks 4,000 333 - 333 0.00% Traffic Signage Rehabilitation 1,260 105 214 (109) 16.98% Reserve-Roadways 24,850 - - - 0.00% Total Road and Street Facilities 44,610 1,647 1,077 570 2.41% TOTAL EXPENDITURES 234,787 27,315 22,405 4,910 9.54% . Excess(deficiency)of revenues Over(under)expenditures - (27,18.11. (22,254) 4,927 0.00% Net change in fund balance $ - $ (27,181 i____(22,54) $ 4,927 0.00% FUND BALANCE,BEGINNING(OCT 1,2015) 195,326 195,326 195,326 FUND BALANCE,ENDING $ 198,326 $ 168,145 $ 173,072 Report Date:11/5/2015 Page 3 HERITAGE GREENS Community Development District Supporting Schedules October 31, 2015 HERITAGE GREENS Community Development District Cash and Investment Balances October 31,2015 ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE, GENERAL FUND Operating Account-Checking SunTrust n/a 0.10% $54,830 Money Market Account BankUnited n/a 0.45% $126,850 (1) State Board Account SBA n/a 0.18% $632 Total $182,312 NOTES: (1) Invested in Money Market Account at Bank United-rate increased from.35%to A49%in August. Report Date: 11/3/2015 Page 4 Heritage Greens CDD Bank Reconciliation Bank Account No. 9920 SunTrust Bank-GF Statement No. 10-15 Statement Data 10/31/2015 GIL Balance(LCY) 54,829.70 Statement Balance 55,065.55 GIL Balance 54,829.70 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 55,065.55 Subtotal 54,829.70 Outstanding Checks 235 85 Negative Adjustments 0.00 Differences 0.00 Ending GIL Balance 54,829.70 Ending Balance 54,829.70 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 10/23/2015 Payment 003170 CRYSTAL CLEAN 180.50 0.00 180.50 10/23/2015 Payment ACH004.TXT Payment of Invoice 001587 55.35 0.00 55.35 Total Outstanding Checks 235.85 235.85 Page 5 C OO O O ^ n 0 0 0 O O CO Cp 0 O 0 0 N 0 1• O N- n OO p O O O O �0 N l'.. O O u? 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