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07/27/1984 Agenda PARKS AND RECREATION ADVISORY BOARD AGENDA July 27 , 1984 The Parks and Recreation Advisory Board meeting will be held on Friday , July 27 , 1984 at 2 :00 P.M. on the 3rd Floor of Building F at the Collier County Courthouse I . Call to Order II . Approval of Minutes - June 22 , 1984 III. Addenda IV. Old Business A. Update report from Tom Peek V. New Business A. Formulate a committee comprised of Marco residents to assist in the design of Marco community center B. Discussion of selection of new Parks and Recreation Director VI. Discussion of Addenda VII . Adjournment MS:pc Parks and Recreation 7/24/84 Naples, Florida, June 22, 1984 LET IT BE REMEMBERED, that the Parks and Recreation Advisory Board met on this date at 2: 00 P.M. in Building "F" of the Courthouse Complex, East Naples, Florida, with the following members present : CHAIRMAN: Anne Goodnight Hank Caballero Dan Monaco ABSENT: James Stackpole Richard Myers ALSO PRESENT: Elinor M. Skinner, Deputy Clerk; Donald Norton, Public Services Administrator; Murdo Smith, Assistant Director, Parks and Recreation Dept. ; Tom Peek and Lee Summey, of Wilson, Miller, Barton, Soil and Peek, Inc. AGENDA I. Call to Order II. Approval of Minutes - May 18, 1984 III. Addenda IV. Old Business A. Update report from Tom Peek V. New Business VI. Discussion of Addenda VII. Adjournment MINUTES OF MAY 18, 1984 - APPROVED Mr. Caballero moved, seconded by Mr. Monaco and carried unanimously, that the minutes of May 18, 1984 be approved. ADDENDA At Mr. Norton's request, Mr. Monaco moved, seconded by Mr. Caballero and carried unanimously, that a Staff report be added to the agenda. UPDATE REPORT FROM TOM PEEK Mr. Peek reported that since the last meeting his firm has continued to proceed with the plan preparations for East Naples and Golden Gate and has submitted applications to the Water Management Advisory Board for the excavation and clear- ing permits, adding those will be heard at their July Page 1 PARKS & RECREATION ADVISORY BOARD JUNE 22, 1984 meeting . He said that the East Naples Master Plan Phase I included one of the units for the administrative center. With the aid of a diagram, he explained the floor plans and style of architecture for three buildings that could be built independently. He referred to the architecture as "Old Florida" style with dormers and cupolas which would allow air circulation in the roof. He indicated the office reception area, storage space, closets, restrooms, and outside storage near planned vending machines, and a meeting room that would accommodate approximately 125 persons which could be divided in two by using a movable partition. He said that the other buildings would be an open recreation building and a building to be used as an auditorium with a small , raised platform at one end, which could be built as needed and funding was available. He said that the buildings would be built on concrete slaps with masonary walls and wood trusses in the ceilings. Architect Robert Forsythe entered the meeting, at this point, and described the design of the buildings further . 1 Mr . Peek said that his firm has not done anything further on the Marco Island site since the last meeting and that nothing would be done on this park until direction is received from the Board of County Commission. He reviewed the situation regarding the original Marco Island Master Plan, approved by the Board, which included a gymnatorium and later was rejected by the people of Marco Island when they indicated they wanted a civic center instead . Mrs. Goodnight said that this Advisory Board sent the Board a letter regarding this item and there was nothing done at the Board meetings. Mr . Peek reported that nothing has been done on the North Naples park because no decision on the property has been made. Mr . Peek referred to a letter from the motocross group in Golden Gate. On a diagram of the Golden Gate Park , he indicated the area that previously was reserved for a motocross trail and recommended that the area be left as originally designed, even if the group does not intend to Page 2 PARKS & RECREATION ADVISORY BOARD JUNE 22, 1984 proceed, at this time. He said that the area could be utilized as a picnic area with nature trails in the wooded area. The members agreed. Mr. Caballero explained that it was his understanding that there is a lot of interest in motocross in the Golden Gate area, however, nobody wants to organize it. He asked Mr . Norton to give him the names of people who are currently participating in the sport in Cape Coral and said that he would try and contact them to see if he could generate interest and revive the issue for the park area, and Mr. Norton agreed. Mr. Caballero moved, seconded by Mr. Monaco and carried unanimously, that the architectural design concept for the East Naples administrative center be approved. STAFF REPORT Mr. Norton stated that the Board asked for a continua- tion of the purchase of the North Naples park site until the July 17, 1984, meeting. He said that there is still a possi- bility that the decision will be made to purchase the 40 acre site approximately one-quarter mile off the David C. Brown [ 4110 Highway , which Staff considers an excellent site. He said that the cost is $20, 000 an acre and one option is to reduce the amount of land to 30 or 32 acres, which would result in a substantial amount of money being saved. He said that in two major developments in the area there will be two separate pieces of property dedicated to the County, each of which consists of 15 to 17 acres, which presents another option for the North Naples area. He said there is a possibility that the County can still work with Pelican Bay on their existing 15 acre site off Vanderbilt Beach. Mr. Norton said, at the last Board meeting , the Commis- sioners authorized $20, 000 to be taken from the General Fund and added to the $76, 195 donated by Deltona Corporation to be spent on lights for the Winterberry Park. He said this project will be included with the East Naples and Golden Gate parks lighting bids. Mr . Norton reviewed the Board action regarding not purchasing Site #3 in Immokalee. Since the suggestion had been made that the Parks and Page 3 PARKS & RECREATION ADVISORY BOARD JUNE 22 , 1984 Recreation Advisory Board write a letter to the Board of County Commissioners regarding the Marco Island park site, Mr. Norton said that he could do an Executive Summary seeking approval of what the Marco Island survey showed. The members agreed to this suggestion. Mr . Norton said that the Parks and Recreation Advisory Board had recommended that the Tigertail Park Concessionaire contract be put out for bid and he reported that has been done and a pre-bid conference has been held. He said it appears there is limited interest for the project, at this time, and reported that bids will be opened on July 3, 1984. GENERAL DISCUSSION Mrs. Goodnight said that Commissioner Holland has talked about the possibility of federal funds being available for use in building parks. She reported that Mr . John Lunsford telephoned her and said he had discussed this with an aide of Mr . Lewis, who said there might be money available through the Federal Forestry Parks Division. She said that she discussed this with County Manager Lusk and he agreed to look wee into this matter to see if there was grant money of matching funds available. Mr . Norton said he would also follow up on this matter. NEXT MEETING TO BE JULY 20, 1984 Mrs. Goodnight suggested that the July 20, 1984, agenda could include a discussion which would allow Mr . Peek to have the "go ahead" on the Marco Island park design. TIME SCHEDULE REPORT BY MR. SUMMEY Mr. Lee Summey gave each member a copy of typical schedules for the five separate bid packs for park construc- tion, which were devised approximately two weeks ago before the Board acted to continue the North Naples site purchase. He explained that Bid Pack #1 would be for preparing the site; Bid Pack #2 would be for the underground electrical work for sports lighting ; Bid Pack #3 would be for construction of the buildings ; Bid Pack #4 would be the contacts for putting the finishing touches on the sites, such as the underground sprinkler work , landscaping and finishing 'r the road work ; and Bid Pack #5 would be for outdoor game courts such as shuffleboard, basketball and tennis. He said Page 4 PARKS & RECREATION ADVISORY BOARD JUNE 22, 1984 that there would be approximately nine and one-half months overall time needed for the parks, with approximately eight and one-half strictly for construction work. He said that his firm anticipates putting out two parks at one time. He explained his firm' s philosophy regarding the bid process. Mr. Summey explained a typical Master Schedule for the park projects which breaks down the bid packs covered on the construction management plan. Mr. Peek explained that it is anticipated it will be one year before any park is completed and that there would not be any partial use of a park while it is being constructed. He said that the sites will be fenced to ensure security. A discussion followed regarding the baseball field in the Immokalee Park and Mr. Peek said it was his understanding that the purchase agreement with the School Board included having that facility ready for next season, and he said that it would need to be started immediately in order to be ready by next January. Mr. Caballero moved, seconded by Mr. Monaco and carried unanimously, that the Parks and Recreation Advisory Board send a letter to the Board of County Commissioners asking for approval to proceed with the baseball field in Immokalee and the site preparation in East Naples and Golden Gate. ADJOURNMENT There being no further business, the meeting was adjourned by Order of the Chair : Time - 3: 15 P.M. PARKS AND RECREATION ADVISORY BOARD Anne Goodnight, Chairman Page 5