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02/24/1984 Agenda PARKS AND RECREATION ADVISORY BOARD AGENDA February 24, 1984 A Parks and Recreation Advisory Board meeting will be held on Friday, February 24, 1984 at 2:00 P.M. on the 3rd floor of Building F at the Collier County Courthouse. I. Call to Order II. Approval of Minutes (January 20, 1984) III. Addenda IV. Old Business A. Approval of East Naples and Golden Gate park designs B. Discussion of Marco and Immokalee parks. V. New Business VI. Discussion of Addenda VII. Addenda RRR:pc - GEN180 Parks and Recreation 2/22/84 C Naples, Florida, January 20, 1984 LET IT BE REMEMBERED, that the Parks & Recreation Advisory Board met on this date at 4: 10 P.M. in Building "F" of the Courthouse Complex, East Naples, Florida, with the following members present: VICE-CHAIRMAN: Ann Goodnight Hank Caballero Glenn Tucker Dan Monaco ALSO PRESENT: Elinor M. Skinner, Deputy Clerk ; Rollie Rice, Parks & Recreation Director; Pat Carroll, Engineering Department; Donald Norton, Acting Assistant County Manager ; Tom Peek of W-ilson, .Miller, Barton, Soll & Peek, Inc. , and Lee Summey, Beery Management . Minutes of December 12, 1983 - APPROVED Mr. Tucker moved, seconded by Mr. Monaco and carried 4/0, that the minutes for December 12, 1983 be approved. Parks and Recreation Director Rice asked that a discussion regarding an Adopt-A-Park Program be added to the agenda if time permits. He noted this is a program that allows people to donate to parks and have the option to have a tax exemption. He asked that the item be added to another meeting agenda if the matter is not discussed this date. Mr. Monaco excused himself at this point in the meeting . and did not return. OLD BUSINESS STATUS REPORT FROM PAT CARROLL Pat Carroll of the Engineering Dept. reported , regarding the Immokalee Park, that she has been working with the Collier County School Board and that the County has an appraised value of $5, 500 per acre. She said that the School Page 1 PARES & RECREATION ADVISORY BOARD JANUARY 20 , 1984 Board' s appraisal is $6, 000 per acre. She said that a recommendation for approval of an agreement will be on the BCC agenda January 24, 1984. She said when the BCC approves the agreement it will be sent to the School Board and that she anticipates it will be considered at the School Board meeting on 2/1/84. She said, if everything goes smoothly, that the final copy of the Agreement will be returned for BCC approval on 2/14/84 . Ms. Carroll reported, regarding the North Naples Park, that a report was sent to the BCC on 12/6/83, stating that all the North Naples sites were reviewed. She said all negotiations were reviewed to that date and that only Site 8 was available. She said that Staff authorization was requested from the BCC to work with Pelican Bay for Pelican Bay' s participation in acquisition of park land in exchange for a piece of government land in Pelcan Bay. She said that the BCC approved Site 8 and requested a report on the impact of the wastewater treatment plant to this park site. She said in December members of her department took Commissioner Voss on a walking tour of the site. She said that he was impressed with the property. She reported that on 1/3/84, a report was made to the BCC on the impact of the treatment plant that Staff had determined that there would be some impact but that it could be handled . She said the report was made to the Commissioners that the high frequency noise factor involved could be resolved by barrier walls. She said a month of daily studies were made on the possible odor .•. problem and that she had been on the site four times at Tarr different times in the year and did not notice any odor. She Page 2 PARKS & RECREATION ADVISORY BOARD JANUARY 20 , 1984 said the BCC gave their vote of confidence for Site 8 on 1/3/84. She reported she has schedled a meeting 1/23/84, to finalize the Agreement and discuss Pelican Bay involvment. She said she is in the process of obtaining an appraisal on the Pelican Bay property due 1/31/84. She anticipates having a proposed Agreement to the BCC on 2/21/84. NEW BUSINESS DESIGN AND COST ESTIMATES OF COMMUNITY PARKS Mr. Tom Peek, of Wilson, Miller, Barton, Soll and Peek, Inc. , reported that his firm has spent most of the time since the last Parks and Recreation meeting attempting to define the cost of the individual elements of the parks, to assign those items to a logical sequence and to propose a portion of the parks that could be built in the first stage. He said they did an analysis of the amount of money generated by the Avow Bond Issue of $8, 000, 000. 00. He explained that the bonding cost and purchase prices, made to date, were considered and removed from the total amount; that the estimated costs were subtracted for the immokalee and North Naples park site; professional fees were subtracted and that the balance of the money resulted in approximately $4,250, 000.00. He said that, at this point, the BCC has not made any decision how to allocate that money to the different parks. He said his firm has divided that total amount by five because this gave a number with which to begin work. He said that the Parks and Recreation Advisory Board gave his firm the direction to divide the money in that manner and the resultant figure is approximately $850, 000. 00 per park for development costs for his firm to begin the allocation of improvements within the Page 3 PARKS & RECREATION ADVISORY BOARD JANUARY 20 , 1984 parks. Mr. Peek introduced his associates as John Simons, likPlanner, Engineer Bob Furlong; Dave Humphrey; Robert Forsyth, Architect; and Lee Summey, of Heery Program, Inc. He said Messrs. Summey, Furlong, and Humphrey have been compiling the costs. Mr. Summey used displays and described in detail several alternatives for the proposed parks in terms of cost of the elements and what could be built in the first phase. Golden Gate Park Mr . Summey explained that the green areas on the displays represent activity areas and blue indicate parking , roadways and site improvements. He said that cost of the facilities for this Alternate I for this park total $587,000. He said that the site improvements include necessary work 4:: needed to provide the items indicated in green. He said that site improvements include the cost of clearing the site, general site excavations, site fencing as well as roadways and sidewalks, which result in a cost of approximately $242,000.00. He said that site amenities include picnic tables, grills, trash cans and those items to be installed by the Parks and Recreation Department to complete the facility and that $15, 500.00 is planned for those items in the scheme displayed. He described the facilities in Alternate I as a baseball field; field control center, large enough to have a scoring facility, food service, and restrooms; 2 lodges, one that would hold 20 tables and a smaller one; fitness trails ILand workout stations; maintenance barn for the Parks and Recreation Department use to maintain the site; foot- Page 4 PARKS & RECREATION ADVISORY BOARD JANUARY 20 , 1984 ball/soccer playing area; and 2 softball Little League fields. Mr. Summey said that the entire site would be fenced , fencing around the maintenance area and additional fencing for other areas such as the motorcross area. He indicated the parking for the picnic area and the additional parking and turn-around area on this plan. Mr. Summey said the concept is to develop in areas, when alternate plans are considered, because to develop a facility in one spot and a facility in another corner of the park results in increased costs. He explained that he develops facility costs that range from $550,000 to $650,000 and then he develops the site improvements needed. He said that lighting is figured for all the faciities shown. Mr. Peek said that a complete athletic facility costs $131 , 000 which includes a dugout, fencing , bleachers, lighting, stripes on the grounds, irrigation system and grass. Mr . Peek explained the new placement for the maintenance facility would give better access from the main road without going through the park . Mr. Summey explained that Alternate II has total facility costs of $679, 000; $157,000 for site improvements and $9, 000 for the amenities. He said this scheme would develop the racquetball courts; the basketball/volleyball court; 6 tennis courts with a control center, containing vending and restrooms and control area for monitoring the area; a picnic lodge; and running stations. He said this scheme has three pods developed and he described them in Now detail . He said the total cost of Alternate II is approxi- Page 5 PARKS & RECREATION ADVISORY BOARD JANUARY 20 , 1984 mately $846, 000. 00. Through the use of working drawings, he explained revisions that were made at a meeting held this date. He said the football/soccer field would be a surface area playing field that is unlighted, in this scheme, and a lighted softball field; control area and maintenance barn were added. He said that Alternate II develops more of the park and gives more types of playing facilities; the pods contain 2, 193 square feet each; the office pod with restrooms and small kitchen costs approximately $144, 791. 00; and , the the open area pod would cost $108,054.00. Marco Island Park Mr . Summey described the Marco Island Park Alternate I which included a gymnatorium at a cost of $982, 100. He said that site improvement costs, a walkway, sidewalk, and suffi- cient parking would bring the total cost to $1,028,000. Mr . Summey reiterated the breakdown cost technique which resulted in $850,000 per park and said that the deduction of in-progress contingencies covers change orders during the construction period and contingency to cover the current pre-design phase. He said if the figures are worked in reverse his firm estimates that $1,092,591.00 of the working capital form the bond issue would be needed for the Marco Island Park with the gymnatorium . Mr. Peek described the gymnatorium as containing a full size, highschool gymnasium basketball court that would remain in the building. He said there are provisions with folding chairs, a ceiling arrangement and stage to convert the 4:: building for use. He pointed out the small food service/- kitchen facility and indicated the storage areas, restrooms Page 6 • PARKS & RECREATION ADVISORY BOARD JANUARY 20 , 1984 and office administration areas. Mr . Summey said that the building would be 14, 000 square feet. (1714 A discussion followed regarding the Alternate II that would eliminate the gymnatorium. Mr. Summey described the open space pod with office and restrooms adjacent; shuffleboard courts; children playfields; food service and field control building for the softball field; 6 racquetball courts; and 2 tennis courts. He said that development of this scheme with the site completely fenced; a maintenance building; two lodges, approximately 1, 000 square feet each; jogging trail around the lake with running stations; picnic areas around the lake and the necessary roads, parking and sidewalks for a total cost of $844, 547. 00. He said this figure includes one main pod at a cost of $123,000.00. He explained a large part of the park could be developed without 4:: the gymnatorium built. A discussion continued regarding the building with Mr . Peek pointing out the acoustics factors for the gymnatorium. He explained that the necessary construction of the facility to accommodate the height of a basketball court would not lend itself to the type of acoustics that might be envisioned for a concert or arts performance. He said there is a possibility that acoustics could be enhanced at a later date, however, that would have to be explored. He indicated the reasons why the facility would not lend itself to being diminished in size . East Naples Park Mr . Summey described Alternate II that would include improvement of a Little League field adjacent to the Avalon Elementary School with improved lighting; redevelopment of Page 7 PARKS & RECREATION ADVISORY BOARD JANUARY 20 , 1984 existing areas; development of 4 tennis courts; lighted football field; a 25 meter swimming pool , with adjacent bathhouse; shuffleboard court; and a meetin Sow g/recreational open space, with adjacent office and restrooms. He indicated the required fencing as included in the contract the County has with the School Board and various control area fencing. He said that there would not be total site fencing, and that the total cost would be $849,408.00 . Mr . Peek explained that the lake size has been changed and he displayed a revision working form for this scheme. He said that discussions with the water management people have resulted in a five acre lake due to increased depth allowed . He said this will allow more land area for the park and that the development of the lake will constitute only that portion of the lake that will be needed to support the fill require- .. ments for the first phase development of the park. Mr. Summey explained Alternate I which does not include a swimming pool and would add 6 tennis courts, with an exhi- bition court; and include 8 racquetball courts, with a field control building, restrooms and food vending area ; shuffle- board court; meeting/recreational building, with offices and restrooms; group picnic shelter; child play area; jogging trail and running station; required fencing and site improve- ments for a total cost of approximately $835, 645.00. A discussion included lighting requirements for the playing fields with Mr. Peek indicating the possibility of less cost with approved reduction in the lighting facilities. Mr. Peek explained a working drawing for the East Naples Park that resulted from a discussion held this date. He said Page 8 PARKS & RECREATION ADVISORY BOARD JANUARY 20 , 1984 that the tennis courts would be compressed together to save money; and described the inclusion of an additional soft- ball/soccer field, through consolidation of the lake ; the movement of the maintenance building; inclusion of another Little League size softball field; and a better shaped lake to include picnic areas, wooded open areas and jogging trails. He said this scheme would include more facilities on the same site. He said that the tennis complex could result in 16 courts and an exhibition court. He said there would be space for development of a 25 meter pool in the future as money is available. Mr . Peek said that his firm needs direction from the County indicating whether these plans should be considered the first phase of development. Mr. Tucker requested clarification regarding the remaining cost for park sites not purchased. Ms. Carroll said that it was her understanding that the approximate figures quoted by Mr. Peek included the maximum land value cost to be spent for the North Naples and Immokalee park sites. She explained there would be a better figure by the end of February as to total park site costs. Mr. Peek said that in order to design the Marco Island gymnatorium that the BCC would have to approve that building, because of the substantial design and cost. He said that building is a time consuming design proposition and in order to stay with the schedule to deliver the park this time next year, his firm needs to begin work on it, if it is approved. Mr. Tucker said, since the people of Marco Island want that facility, this would be justification to begin work on the fir► building. Mr. Peek said that his firm' s contracts are based Page 9 PARKS & RECREATION ADVISORY BOARD JANUARY 20 , 1984 on what facilities will be built in the first phase. He said if there is no gymnatorium to be built, his firm will not design it. Mr . Tucker asked for clarification of design costs and Mr. Peek said if the decision is made that the gymnatorium is not going to be built in Phase I of the Marco Island park , but would be built in East Naples Phase I, his firm would not design the building until Phase II. He said at that point his firm would receive payment for designing the building as part of Phase II costs. Mr . Tucker said it sounds to him like close to the cost of the facility for Phase I of the Marco Island park could be achieved and that he would not like to see the decision made against the gymnatorium. The suggestion was made to reconvene the park subcom- mittees to gain a stamp of approval for the five alternate m ► plans before a presentation is made to the BCC, to which the members agreed. Mr. Peek said his firm's personnel are available to attend those meetings. Mr . Caballero arranged a meeting for the Golden Gate park subcommittee meeting with Mr . Peek, on 1/24/84. Mr . Tucker said he would arrange for a meeting for the Marco Island subcommittee meeting and invite the public, probably 1/23/84. Mrs. Goodnight agreed to arrange a meeting for the Immokalee park site . PARKS AND RECREATION MEETING ON FEBRUARY 3, 1984 AT 1: 30 P.M. A discussion was held regarding the meeting time for the Parks and Recreation Advisory Board meetings. The decision was made for the meetings to be held at 1: 30 P.M. on the third Friday on the month. The members agreed that the next meeting will be held 2/3/84 at 1: 30 P.M. , because of the Page 10 Y PARKS & RECREATION ADVISORY BOARD JANUARY 20 , 1984 necessity for an earlier meeting than the third Friday in February. MRS. GOODNIGHT REPORT ON NEW BOARD MEMBER A Mrs. Goodnight report that she recommended the person that Dan Monaco recommended as the first choice for the vacancy to this Advisory Board. She said she recommended Mr. Jimmy Atkins as the number two choice and the other person as the third choice . There being no further business, the meeting was adjourned by order of the Chair - Time : 5:20 P.M. PARKS AND RECREATION ADVISORY BOARD Mrs. Ann Goodnight Page 11