Agenda 01/25/2016(s , �IJ V�
C
PELICAN BAY SERVICES DIVISION
Municipal Services Taxing and Benefit Unit
NOTICE OF PUBLIC MEETING MONDAY, JANUARY 25,
J2a,
THE BUDGET COMMITTEE OF THE PELICAN BAY SERVICES
DIVISION WILL MEET ON MONDAY, JANUARY 25 AT 1:30 PM AT THE
COMMUNITY CENTER OF PELICAN BAY, 8960 HAMMOCK OAK
DRIVE, NAPLES, FL.
AGENDA
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 11/16/2015 minutes
5. Audience comments
6. Review of FY 2016 Budget
a. Operations /Maintenance
b. Capital and Clam Bay
c. Equipment Update
7. Preliminary Discussion of FY 2017 Budget
a. Overall goals
b. Capital planning
c. Equipment request
d. Committee request
e. Street lighting
8. Adjourn
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE
(3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC
COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO
SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON
WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE
PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT
A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY
WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU
ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE
PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT
PELICANBAYSERVICESDIVISION.NET.
BUDGET COMMITTEE
PELICAN BAY SERVICES DIVISION
NOVEMBER 16, 2015
The Budget Committee of the Pelican Bay Services Division met on Monday, November 16,
at 3:00 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive,
Naples, Florida. In attendance were:
Budget Committee
Scott Streckenbein, Chairman
Joe Chicurel
Pelican Bay Services Division Staff
Neil Dorrill, Administrator
Marion Bolick, Operations Manager
Also Present
Mike Shepherd, Pelican Bay Resident
Susan O'Brien
Dave Trecker
Mary McCaughtry, Operations Analyst
Lisa Jacob, Associate Project Manager
Barbara Shea, Recording Secretary
APPROVED AGENDA (AS AMENDED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 4/21/2015 and 05/26/2015 minutes
5. Audience comments
6. Project Updates:
a. Landscape
b. Aeration
c. Lake Bank Improvement
d. Sign Restoration
e. Irrigation System Upgrade
f. Street Lighting
7. Initial requests from Committee Chairs for possible FY '17 funds
8. Miscellaneous
a. Making changes to the approved budget
9. Adjourn
AGENDA APPROVAL
1
Budget Committee of the Pelican Bay Services Division
November 16, 2015 Minutes
Dr. Trecker motioned, Dr. Chicurel seconded to approve the agenda as amended
with the addition of a discussion item "making changes to the PBSD approved
budget" as item 98a. The motion carried unanimously.
APPROVAL OF MEETING MINUTES
04/21/2015
Dr. Chicurel motioned, Dr. Trecker seconded to approve the 04/21/15 minutes as
presented. The motion carried unanimouslv.
5/26/2015
Dr.Chicurel motioned, Dr. Trecker seconded to approve the 5/26/15 minutes as
presented. The motion carried unanimouslv.
AUDIENCE COMMENTS
None
LANDSCAPE PROJECT UPDATE
Mr. Bolick reported that he was not currently working on any major landscaping projects.
AERATION PROJECT UPDATE
Mr. Bolick reported that an additional $15,000 may be required for electrical costs related
to the installation of aeration equipment. He suggested a triage of lakes to determine which lakes
will be selected for new aeration equipment in FYI 6.
LAKE BANK IMPROVEMENT PROJECT UPDATE
Mr. Dorrill reported that the lake bank survey is still being worked on.
SIGN RESTORATION PROJECT UPDATE
Mr. Dorrill reported that staff is waiting on vendor quotes for the replacement of
residential street signs as well as repairs /maintenance to Pelican Bay entrance signs.
IRRIGATION SYSTEM UPGRADE PROJECT UPDATE
Mr. Dorrill reported that staff is in the process of obtaining proposals and engineering
designs for the irrigation system upgrade project.
STREET LIGHTING PROJECT UPDATE
Mr. Dorrill reported that staff is in the process of obtaining proposals and engineering
designs for the street lighting project.
2
Budget Committee of the Pelican Bay Services Division
November 16, 2015 Minutes
INITIAL REQUESTS FROM COMMITTEE CHAIRS FOR POSSIBLE FY17 FUNDS
Mr. Streckenbein has asked all committee chairmen to bring forward any proposed
capital projects for FY17 as soon as possible.
MISCELLANEOUS: MAKING CHANGES TO THE APPROVED FY16 BUDGET
Ms. O'Brien has requested that staff informs the Board of any budget amendments to the
PBSD budget as they are needed.
ADJOURNMENT
The meeting was adiourned at 4:04
Scott Streckenbein, Chairman
Minutes approved [ ] as presented OR " as amended ON [ ] date
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Item: 7a
Preliminary Budget Thoughts re. Landscape Responsibilities
Initial Observations
Over the last ten years, the Services Division's landscape maintenance effort has
arguably fallen short of providing the "Disneyland Perfect" appearance which would be
possible in a perfect world.... there has always been room for improvement.
Recent observations confirm a landscape maintenance posture which seems to be in
particularly steep decline, accompanied by resident dissatisfaction.
Discussions with Marion Bolick provide some disturbing snapshots of the problem:
o Palm trees should be trimmed twice per year, hardwood trees should be trinuned
once per year. In 2015, we trimmed almost all of the palms once and had zero
dollars remaining for trimming the hardwood trees.
o Pre - emergent weed control should be applied to turf areas four times per year.
Our 2015 budget was insufficient to fluid even one application... this we have a
proliferation of weeds.
o Turf weeds have flourished to the point that chemical control now would leave
whole areas with only exposed soil remaining... and we have an inadequate
budget to pay for the resulting sod replacement. Thus, our solution is to "mow
the weeds... at least they are green "!
Analysis of the budget over the period 2005 -2016 confirms an austere history and
suggests unusually stringent funding during the last five years, with virtually no
aggregate increase in fianding for primary landscape components since 2010! The most
egregious example of budgetary restraint is reflected in allocation for mulch... we
actually provide 14% less fiinding in 2016 than was provided in 2005! In this same time
period, the CPI has advanced 22 %:
One could reasonably conclude that we have made a conscious effort to strangle this
fimctional area of responsibility.
Settin
By virtually any metric, Pelican Bay is an affluent community, populated with residents
having high expectations for themselves and their environment. With a median home
price in excess of $1M, it would be hard to imagine that a PB owner would want us to
jeopardize a real estate investment through inadequate maintenance of the neighborhood
in which the asset is located. The current PBSD assessment is $508 per year, slightly less
per month than the cost of dinner (for one) at a local restaurant. Or to put in landscape
terms, roughly the cost of mowing grass at the typical "northern" address ONCE! I
would think that a typical owner would actually be angry if they suspected that we were
skimping on maintenance, just to save them money of this order of magnitude.
The non -ad valorem assessment to fiend the PBSD largely flies under the radar screen of
most owners. It would probably be difficult for most owners to explain the charge or it's
purpose... "it's just part of the property tax bill from the county ". On the other hand, a
visible lack of adequate landscape maintenance definitely does not fly under the radar
screen. Arguably, this responsibility is the most "in your face" function we perform.... a
function which should be front and center in our minds and be the last area we underfund.
A good extension of the old saw, "the bitterness of low quality lingers long after the
sweetness of low price is forgotten ".
Cosrr1rtrrrrity Cortrixerison
There are three other communities in the greater Naples areas which support upscale
properties having valuations similar to Pelican Bay (Mediterra, Grey Oaks, Quail West).
The fee structure differs slightly in each, but an "all in" analysis reveals that Pelican Bay
fees are currently less that half the average freight, even with a stronger pallet of
responsibilities. The Services Division could quite literally quadruple its annual
assessment (i.e. from $508 to $2,000) and still allow us to retain our position as the low -
cost community!
PrelinrinarV ,S't! nynal'V
® We have been underfunding our landscape responsibilities for years, with
particularly stringency during the last five years.
o The normal, age related decline of the neighborhood, combined with our anemic
landscape maintenance posture is catching up with us. We should make a
concerted effort to advance our landscape funding to levels congruent with our
owner's expectations and the value of their the real estate assets.
The good news... we have considerable headroom re. competitive communities
for increasing revenue.
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Fee Schedules (Master plus CDD /MSTU)
Development Master Fee CDD /MSTU Total Comments
Mediterra $3,911 $502
Grey Oaks $4,820
Quail West $7,600
Pelican Bay $2,080 $508
$4,413 plus CDD retirement $732 - $3,102
$4,820 Includes CAN, plus mandatory club fee
$7,600 Included CATV, plus mandatory club fee
$2,588 Includes CAN Internet, Beach / Fitness
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ESTIMATED ADDED COSTS FOR MAINTAINING 23 PRIVATE
LAKES
Capital .
$161,000 Aerators*
17,000 Plantings
$178,000
One -time Operating Costs
$11,500 - $27,500 Engineering costs
2,500- 7,500 Permit modifications & legal costs
$14,000 - $35,000
Recurring Operating Costs
$17400 Field personnel **
38,000 Chemicals
$212,000
* Likely high because of small areas of most private lakes
** Includes one additional FTE (maintenance specialist) @ $44,000
PROPOSED FOR FY 2017 BUDGET (pending board approval)
Capital
$98,000
One -time Operating Costs
$35,000
Recurring Operating Costs
$212,000
All plantings and half of aerators
Higher end of range
As estimated
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immonds Electrical of Naples, Inc.
8981 Quality Rd Unit 1 . Ph: (239) 643 -2770
Bonita Springs, FL 34135 -7000 STREET LIGHTING • UTILITIES • GENERATORS Fax: (239) 643 -6873
INDUSTRIAL AND COMMERCIAL
Estimate and Contract
March 7, 2015
Pelican Bay Services Quote #: 1513782
801 Laurel Oak Drive
Naples, FL 34108
Ph: (239) 450 -4920
Attn: Marion Bolick:
We hereby submit specifications and estimates for: Gulf Park & Pelican Bay Blvd. electrical service.
Separate Services, replace 480v Street Lighting service. Replace 240/120v service for irrigation
Material $11,206.00
Labor 9,686.00
Total Material and Labor 20 892.00
We hereby propose to furnish the above complete in accordance with the above specifications for the sum of
Twenty thousand eight hundred ninety two and no /100th Dollars.
Payment to be made as follows: Upon draw request.
It is the responsibility of the purchaser /owner to provide adequate access to the job site. If during the course of the
job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will
be made to avoid any damage. Should breaks occur as a direct result of our machinery, repairs may be made at
additional cost to the Owner.
All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and
substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of
labor and material will be executed upon either a written or verbal order for same, and will become an extra charge
over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 1 1/2% per month which is an
annual rate of 18 %. In the event payment is not made, purchaser agrees to pay all costs and expenses of collection
including interest and attorneys fees. Estimate valid for 30 days.
Signed by
ACCEPTANCE OF ESTIMATE
The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed
to; and hereby authorize you to execute the same.
Date Signed by
Mx
ionds Electrical of Naples, Inc.
8981 Quality Rd Unit 1 Ph: (239) 643 -2770
Bonita Springs, FL 34135 -7000 STREET LIGHTING • UTILITIES • GENERATORS Fax: (239) 643 -6873
INDUSTRIAL AND COMMERCIAL
Estimate and Contract
Pelican Bay Services
801 Laurel Oak Drive
Naples, FL 34108
Ph: (239) 450 -4920
Attn: Marion Bolick:
March 7, 2015
Quote #: 1513783
We hereby submit specifications and estimates for: North Station 7779 electrical service
Separate Services, replace 480v Street Lighting service. Replace 240/120v service for irrigation.
Material $11,496.00
Labor 9,686.00
Total Material and Labor 21 182.00
We hereby propose to furnish the above complete in accordance with the above specifications for the sum of
Twenty one thousand one hundred eighty two and no /100th Dollars.
Payment to be made as follows: Upon draw request.
It is the responsibility of the purchaser /owner to provide adequate access to the job site. If during the course of the
job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will
be made to avoid any damage. Should breaks occur as a direct result of our machinery, repairs may be made at
additional cost to the Owner.
All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and
substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of
labor and material will be executed upon either a written or verbal order for same, and will become an extra charge
over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 1 1/2% per month which is an
annual rate of 18 %. In the event payment is not made, purchaser agrees to pay all costs and expenses of collection
including interest and attorneys fees. Estimate valid for 30 days.
Signed by
ACCEPTANCE OF ESTIMATE
The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed
to, and hereby authorize you to execute the same.
Date Signed by
'G
immonds Electrical of Naples, Inc.
8981 Quality Rd Unit 1 Ph: (239) 643 -2770
Bonita Springs, FL 34135 -7000 STREET LIGHTING • UTILITIES • GENERATORS Fax: (239) 643 -6873
INDUSTRIAL AND COMMERCIAL
Estimate and Contract
Pelican Bay Services
801 Laurel Oak Drive
Naples, FL 34108
Ph: (239) 450 -4920
Attn: Marion Bolick
April 18, 2015
Quote #: 1513862
We hereby submit specifications and estimates for: FPL Street lighting repair at 779 Tramore Lane.
Replace complete electrical service disconnect and bring to code. Landscape removal or restoration will be done
by others.
Material $1,337.00
Labor 2,471.00
Total Material and Labor 3 807.00
Note: This figure is for budget purposes only. Invoice will be based on time and material and will be itemized per
Annual Contract 13 -6166
We hereby propose to furnish the above complete in accordance with the above specifications for the sum of
Three thousand eight hundred seven and no /1001 Dollars.
Payment to be made as follows: Upon draw request.
It is the responsibility of the purchaser /owner to provide adequate access to the job site. If during the course of the
job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will
be made to avoid any damage. Should breaks occur as a direct result of our machinery, repairs may be made at
additional cost to the owner.
All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and
substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of
labor and material will be executed upon either a written or verbal order for same, and will become an extra charge
over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 1 1/2% per month which is an
annual rate of 18 %. In the event payment is not made, purchaser agrees to pay all costs and expenses of collection
including interest and attorney's fees. Estimate valid for 30 days.
Signed by
ACCEPTANCE OF ESTIMATE
The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed
to, and hereby authorize you to execute the same.
Date Signed by
On
Simmonds Electrical of Naples, Inc.
8981 Quality Rd Unit 1 Ph: (239) 643 -2770
Bonita Springs, FL 34135 -7000 STREET LIGHTING • UTILITIES - GENERATORS Fax: (239) 643 -6873
INDUSTRIAL AND COMMERCIAL
Estimate and Contract
Pelican Bay Services
801 Laurel Oak Drive
Naples, FL 34108
Ph: (239) 450 -4920
Attn: Marion Bolick
April 18, 2015
Quote #: 1513 871
We hereby submit specifications and estimates for: Street lighting repair at 805 Bentwood Drive.
F &I disconnect, photo cell, surge and bring to code. Landscape removal or restoration will be done by others.
Material $1,489.00
Labor 1,171.00
Total Material and Labor 2 660.00
Note: This figure is for budget purposes only. Invoice will be based on time and material and will be itemized per
Annual Contract 13 -6166
We hereby propose to furnish the above complete in accordance with the above specifications for the sum of
Two thousand six hundred sixty and no /1001 Dollars.
Payment to be made as follows: Upon draw request.
It is the responsibility of the purchaser /owner to provide adequate access to the job site. If during the course of the
job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will
be made to avoid any damage. Should breaks occur as a direct result of our machinery, repairs may be made at
additional cost to the owner.
All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and
substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of
labor and material will be executed upon either a written.or verbal order for same, and will become an extra charge
over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 1 1/2% per month which is an
annual rate of 18 %. In the event payment is not made, purchaser agrees to pay all costs and expenses of collection
including interest and attorney's fees. Estimate valid for 30 days.
Signed by
ACCEPTANCE OF ESTIMATE
The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed
to, and hereby authorize you to execute the same.
Date Signed by
immons Electrical of Naples, Inc.
8981 Quality Rd Unit 1 Ph: (239) 643 -2770
Bonita Springs, FL 34135 -7000 STREET LIGHTING • UTILITIES • GENERATORS Fax: (239) 643 -6873
INDUSTRIAL AND COMMERCIAL
Estimate and Contract
Pelican Bay Services
801 Laurel Oak Drive
Naples, FL 34108
Ph: (239) 450 -4920
Attn: Marion Bolick
April 18, 2015
Quote #: 1513874
We hereby submit specifications and estimates for: Street lighting service repair between 829 & 831 Bentwood
Dr.
Replace complete electrical service disconnect and bring to code. Landscape removal or restoration will be done
by others.
Material $1,352.00
Labor 2,471.00
Total Material and Labor 3 823.00
Note: This figure is for budget purposes only. Invoice will be based on time and material and will be itemized per
Annual Contract 13 -6166
We hereby propose to furnish the above complete in accordance with the above specifications for the sum of
Three thousand eight hundred twenty three and no 1100' Dollars.
Payment to be made as follows: Upon draw request.
It is the responsibility of the purchaser /owner to provide adequate access to the job site. If during the course of the
job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will
be made to avoid any damage. Should breaks occur as a direct result of our machinery, repairs may be made at
additional cost to the owner.
All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and
substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of
labor and material will be executed upon either a written or verbal order for same, and will become an extra charge
over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 1 1/2% per month which is an
annual rate of 18 %. In the event payment is not made, purchaser agrees to pay all costs and expenses of collection
including interest and attorney's fees. Estimate valid for 30 days.
Signed by
ACCEPTANCE OF ESTIMATE
The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed
to, and hereby authorize you to execute the same.
Date Signed by
WE
immonds Electrical of Naples, Inc.
8981 Quality Rd Unit 1 Ph: (239) 643 -2770
Bonita Springs, FL 34135 -7000 STREET LIGHTING • UTILITIES • GENERATORS Fax: (239) 643 -6873
INDUSTRIAL AND COMMERCIAL
Estimate and Contract
April 18, 2015
Pelican Bay Services Quote #: 1513873
801 Laurel Oak Drive
Naples, FL 34108
Ph: (239) 450 -4920
Attn: Marion Bolick
We hereby submit specifications and estimates for: Street lighting service repairs between 811 & 813 Bentwood
Dr.
F &I disconnect, photo cell, surge and bring to code. Landscape removal or restoration will be done by others
Material $1,100.00
Labor 1,171.00
Total Material and Labor $2 271.00
Note: This figure is for budget purposes only. Invoice will be based on time and material and will be itemized per
Annual Contract 13 -6166
We hereby propose to furnish the above complete in accordance with the above specifications for the sum of
Two thousand two hundred seventy one and no /1001h Dollars.
Payment to be made as follows: Upon draw request.
It is the responsibility of the purchaser /owner to provide adequate access to the job site. If during the course of the
job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will
be made to avoid any damage. Should breaks occur as a direct result of our machinery, repairs may be made at
additional cost to the owner.
All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and
substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of
labor and material will be executed upon either a written or verbal order for same, and will become an extra charge
over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 1 1/2% per month which is an
annual rate of 18 %. In the event payment is not made, purchaser agrees to pay all costs and expenses of collection
including interest and attorney's fees. Estimate valid for 30 days.
Signed by
ACCEPTANCE OF ESTIMATE
The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed
to, and hereby authorize you to execute the same.
Date Signed by
immon s Electrical of Naples, Inc.
8981 Quality Rd Unit 1 Ph: (239) 643 -2770
Bonita Springs, FL 34135 -7000 STREET LIGHTING • UTILITIES • GENERATORS Fax: (239) 643 -6873
INDUSTRIAL AND COMMERCIAL
Estimate and Contract
Pelican Bay Services
801 Laurel Oak Drive
Naples, FL 34108
Ph: (239) 450 -4920
Attn: Marion Bolick
April 21, 2015
Quote #: 1513872
We hereby submit specifications and estimates for: Street lighting service repair at 802 Slashpine Court.
F &I disconnect, photo cell, surge and bring to code. Landscape removal or restoration will be done by others
Material $1,098.00
Labor 1,171.00
Total Material and Labor 2 2 .00
Note: This figure is for budget purposes only. Invoice will be based on time and material and will be itemized per
Annual Contract 13 -6166
We hereby propose to furnish the above complete in accordance with the above specifications for the sum of
Two thousand two hundred sixty nine and no /100th Dollars.
Payment to be made as follows: Upon draw request.
It is the responsibility of the purchaser /owner to provide adequate access to the job site. If during the course of the
job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will
be made to avoid any damage. Should breaks occur as a direct result of our machinery, repairs may be made at
additional cost to the owner.
All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and
substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of
labor and material will be executed upon either a written or verbal order for same, and will become an extra charge
over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 1 1/2% per month which is an
annual rate of 18 %. In the event payment is not made, purchaser agrees to pay all costs and expenses of collection
including interest and attorney's fees. Estimate valid for 30 days.
Signed by
ACCEPTANCE OF ESTIMATE
The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed
to, and hereby authorize you to execute the same.
Date Signed by
Ely
immons Electrical of Naples, Inc.
8981 Quality Rd Unit 1 Ph: (239) 643 -2770
Bonita Springs, FL 34135 -7000 STREET LIGHTING • UTILITIES • GENERATORS Fax: (239) 643 -6873
INDUSTRIAL AND COMMERCIAL
Estimate and Contract
Pelican Bay Services
801 Laurel Oak Drive
Naples, FL 34108
Ph: (239) 450-4920
Attn: Marion Bolick
April 18, 2015
Quote #: 1513868
We hereby submit specifications and estimates for: Street lighting repair at 717 Shadow Lake Lane.
Relocate electric service approximately ten feet to the west. Replace complete electrical service disconnect and
bring to code. Landscape removal or restoration will be done by others.
Material $1,505.00
Labor 2,470.00
Total Material and Labor 3 75.00
Note: This figure is for budget purposes only. Invoice will be based on time and material and will be itemized per
Annual Contract 13 -6166
We hereby propose to furnish the above complete in accordance with the above specifications for the sum of
Three thousand nine hundred seventy five and no /1001 Dollars.
Payment to be made as follows: Upon draw request.
It is the responsibility of the purchaser /owner to provide adequate access to the job site. If during the course of the
job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will
be made to avoid any damage. Should breaks occur as a direct result of our machinery, repairs may be made at
additional cost to the owner.
All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and
substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of
labor and material will be executed upon either a written or verbal order for same, and will become an extra charge
over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 1 1/2% per month which is an
annual rate of 18 %. In the event payment is not made, purchaser agrees to pay all costs and expenses of collection
including interest and attorney's fees. Estimate valid for 30 days.
Signed by
ACCEPTANCE OF ESTIMATE
The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed
to, and hereby authorize you to execute the same.
Date Signed by
�c
Simonds Electrical of Naples, Inc.
8981 Quality Rd Unit 1 Ph: (239) 643 -2770
Bonita Springs, FL 34135 -7000 STREET LIGHTING - UTILITIES - GENERATORS Fax: (239) 643 -6873
INDUSTRIAL AND COMMERCIAL
Estimate and Contract
Pelican Bay Services
801 Laurel Oak Drive
Naples, FL 34108
Ph: (239) 450 -4920
Attn: Marion Bolick
April 18, 2015
Quote #: 1513867
We hereby submit specifications and estimates for: FPL Street lighting repair between 709 & 713 Woodhaven
Lane.
Replace complete electrical service disconnect and bring to code. Landscape removal or restoration will be done
by others.
Material $1,351.00
Labor 2,470.00
Total Material and Labor $3,821.00
Note: This figure is for budget purposes only. Invoice will be based on time and material and will be itemized per
Annual Contract 13 -6166
We hereby propose to furnish the above complete in accordance with the above specifications for the sum of
Three thousand eight hundred twenty one and no /100th Dollars.
Payment to be made as follows: Upon draw request.
It is the responsibility of the purchaser /owner to provide adequate access to the job site. If during the course of the
job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will
be made to avoid any damage. Should breaks occur as a direct result of our machinery, repairs may be made at
additional cost to the owner.
All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and
substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of
labor and material will be executed upon either a written or verbal order for same, and will become an extra charge
over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 1 1/2% per month which is an
annual rate of 18 %. In the event payment is not made, purchaser agrees to pay all costs and expenses of collection
including interest and attorney's fees. Estimate valid for 30 days.
Signed by
ACCEPTANCE OF ESTIMATE
The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed
to, and hereby authorize you to execute the same.
Date Signed by
oL�
Simmonds Electrical of Naples, Inc.
8981 Quality Rd Unit 1 Ph: (239) 643 -2770
Bonita Springs, FL 34135 -7000 STREET LIGHTING - UTILITIES - GENERATORS Fax: (239) 643 -6873
INDUSTRIAL AND COMMERCIAL
Estimate and Contract
Pelican Bay Services
801 Laurel Oak Drive
Naples, FL 34108
Ph: (239) 450 -4920
Attn: Marion Bolick
April 18, 2015
Quote #: 1513869
We hereby submit specifications and estimates for: FPL Street lighting repair at 800 Turkey Oak Lane.
F &I disconnect, photo cell, surge and bring to code. Landscape removal or restoration will be done by others.
Material $1,489.00
Labor 1,170.00
Total Material and Labor 2 65 .00
Note: This figure is for budget purposes only. Invoice will be based on time and material and will be itemized per
Annual Contract 13 -6166
We hereby propose to furnish the above complete in accordance with the above specifications for the sum of
Two thousand six hundred fifty nine and no /100' Dollars.
Payment to be made as follows: Upon draw request.
It is the responsibility of the purchaser /owner to provide adequate access to the job site. If during the course of the
job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will
be made to avoid any damage. Should breaks occur as a direct result of our machinery, repairs may be made at
additional cost to the owner.
All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and
substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of
labor and material will be executed upon either a written or verbal order for same, and will become an extra charge
over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 1 1/2% per month which is an
annual rate of 18 %. In the event payment is not made, purchaser agrees to pay all costs and expenses of collection
including interest and attorney's fees. Estimate valid for 30 days.
Signed by
ACCEPTANCE OF ESTIMATE
The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed
to, and hereby authorize you to execute the same.
Date Signed by
Current Assets
Cash and Investments
Interest Receivable
Improvements, Vehicles & Equipment
Due from Tax Collector
Total Current Assets
Total Assets
Current Liabilities
Accounts /Trade Payable
Goods Received /Inventory Recv'd
Accrued Wages Payable
Total Liabilities
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - December 31, 2015
Clam Bay Fund 320 - FY 2016
(Unaudited)
Assets
$ 201,115.70
335.92
247,870.29
449,321.91
$ 449,321.91
Liabilities and Fund Balance
20,112.67
Fund Balance
Fund Balance - unreserved 79,864.28
Excess Revenues (Expenditures) 349,344.96
Total Fund Balance
20,112.67
429,209.24
Total Liabilities and Fund Balance $ 449,321.91
Pelican Bay services
Municipal Services Taxing Unit
Income Statement w/ Budget - December 31, 2015
Clam Bay Fund 320 - FY 2016
(Unaudited)
Annual YTD YTD
Budget Budget Actual —
Operating Revenues:
Carry Forward
$
80,003.75
$
80,003.75
$
80,003.75
$
Special Assessment
133,500.00
106,800.00
110,868.66
Transfer from Tax Collector
-
-
-
Fund 111
-
-
Revenue Reserve (est. 5 %)
(6,700.00)
-
-
Interest
500.00
100.00
249.07
_
Total Operating Revenues
$
207,303.75
$
186,903.75
$
191,121.48
$
Operating Expenditures:
Clam Bay Restoration
Engineering Fees
$
56,091.10
$
16,827.33
$
15,120.67
$
Other Contractural Services
18,934.27
$
-
-
Tree Trimming
60,424.00
5,035.33
4,992.00
Other Equipment Repairs
1,077.77
-
-
Aerial Photography
24,788.60
-
-
Minor Operating
9,188.01
-
-
Other Operating Supplies
2,000.00
-
-
_
Total Clam Bay Restoration
$
172,503.75
21,862.66
$
20,112.67
$
Clam Bay Ecosystem
Engineering Fees
$
-
-
$
-
$
Licenses and Permits
-
-
-
Other Contractual Services
Total Clam Bay Ecosystem
$
-
$
$
-
$
Capital Expenditures:
Clam Bay Restoration
Other Machinery and Equipment
$
11,000.00
$
-
$
-
$
Total Capital Expenditures
$
11,000.00
$
-
$
-
$
Total Clam Bay Operating Expenditures $ 183,503.75 $ 21,862.66 $ 20,112.67 $
Page 1 of 2
Variance
4,068.66
149.07
4,217.73
1,706.66
43.33
1,749.99
1,749.99
Non- Operating Expenditures:
Tax Collector Fees
Property Appraiser Fees
Reserves for Contingencies
Total Rion- Operating Expenditures
Total Expenditures
Net Profit /(Loss)
$ 3,600.00 $ 2,880.00 $ 2,217.37 $
2,700.00 1,890.00 1,681.79
17,500.00 - -
$ 23,800.00 $
4,770.00
$
3,899.16 $
$ 207,303.75 $
26,632.66
$
24,011.83 $
$ - $
160,271.09
$
167,109.65 $
Page 2 of 2
662.63
208.21
870.84
2,620.83
6,838.57
Operating Revenues:
Fund 111 Distribution
Total Operating Revenues
Operating Expenditures:
Clam Bay Dredging
Engineering Fees
Other Contractural Services
Total Clam Bay Dreging
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget - December 31, 2015
Clam Bay Ecosystem Fund 111 - FY 2016
(Unaudited)
Amended YTD YTD
Budget Budget Actual Variance
$ 150,000.00 $ - $ - $ -
$ 150,000.00 $ -
150,000.00 $ 15,000.00 9,270.00 5,730.00
$ 150,000.00 $ 15,000.00 $ 9,270.00 $ 5,730.00
Capital Expenditures:
Clam Bay Restoration
Improvements General $ - $ - $ - $ -
Total Capital Expenditures $ - $ - $ $ -
Total Clam Bay Operating Expenditures $ 150,000.00 $ 15,000.00 $ 9,270.00 $ 5,730.00
Net Profit /(Loss)
$ - $ (15,000.00) $ (9,270.00) $ 5,730.00
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - December 31, 2015
Capital Projects Fund 322 - FY 2016
(Unaudited)
Assets
Current Assets
Cash and Investments $ 1,567,440.42
Interest Receivable 3,706.13
Improvements, Vehicles & Equipment 2,282,627.55
Due from Tax Collector
Total Current Assets
Total Assets
Liabilities and Fund Balance
Current Liabilities
Accounts /Trade Payable
Goods Received Inv. Received
Total Liabilities
Fund Balance
Fund Balance - unreserved
Excess Revenues (Expenditures)
Total Fund Balance
Total Liabilities and Fund Balance
k
3,853,774.10
$ 3,853,774.10
2,837.50
2,837.50
1,145,309.57
2,705,627.03
3,850,936.60
$ 3,853,774.10
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget - December 31, 2015
Capital Projects Fund 322 - FY 2016
(Unaudited)
Annual Amended YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carry Forward
$ 1,361,477.09
$ 1,361,477.09
$ 1,361,477.09 $ -
Transfer from Fund 109 General
-
-
-
Miscellaneous (PBF N Berm Paving Cost)
-
-
- -
Special Assessment
400,700.00
320,560.00
331,963.26 11,403.26
Transfer from Tax Collector
-
-
-
Revenue Reserve (est. 5 %)
(20,300.00)
-
"
Interest
5,000.00
1,250.00
2,807.73 1,557.73
Total Operating Revenues
$ 1,746,877.09
$ 1,683,287.09
$1,696,248.08 $ 12,960.99
Operating Expenditures:
Irrigation & Landscaping
Hardscape Project (50066)
Engineering Fees
Other Contractural Services
Rent Equipment
Sprinkler System Repairs
Landscape Materials
Permits
Signs & Posts (Share the Road)
Electrical
Other Operating Supplies
Traffic Sign Restoration Project (50103)
Traffic Signs
Lake Aeration (50108)
Improvements
North Berm Restoration (50107)
Other Contractural Services
Beach Renourishment (50126)
Other Contractural Services
Lake Bank Project (51026)
Swale & Slope Maintenance
Engineering Fees
Landscape Materials
Other Contractural Services
Upgrade Irrigation System (51145)
$ 56,063.32 $ 3,363.80 $ 2,837.50 $ 526.30
611,987.00 -
635.50 -
3,650.52 - -
88,206.75 - -
3,489.25 - -
68,834.00 - -
100,020.77 - - -
25,400.13 - -
400,000.00 - -
40,842.75 10,210.69 4,720.00 5,490.69
110,500.00 16,575.00 - 16,575.00
2,940.86 - -
106,306.24 106,306.24 124,990.00 (18,683.76)
Page 1 of 2
Improvements 116,000.00 - -
Total Irrigation & Landscaping Expenditures $ 1,734,877.09 $ 136,455.73 $ 132,547.50 $ 3,903.23
Non - Operating Expenditures:
Tax Collector Fees
$
8,000.00
$
6,800.00
$ 6,639.26
$
160.74.
Property Appraiser Fees
4,000.00
4,000.00
5,040.49
(1,040.49)
Revenue for Contingencies
-
-
-
Total Non - Operating Expenditures:
$
12,000.00
$
10,800.00
$ 11,679.75
$
(879.75)
Total Expenditures
$
1,746,877.09
$
147,255.73
$ 144,227.25
$
3,028.48
Net Profit /(Loss)
$
-
$
1,536,031.36
$1,552,020.83
$
15,989.47
Page 2 of 2
��" ? '� v •� r f '� � v ,�^. � � r�a � _ �. 1 ` � .lam �_ �`1 �' 8 �" � v" ! '.
Please submit quote to Pedro Pineiro at Pedro Pineiro(�coIliergov net or fax to (239) 597 -5400 or call (239) 438 -5232.
VENDOR NAIME: Clark's Nursery
2016
DATE: 20 Jan
=Fakahachee
fication
all
Container Size
3gl
Quantit
100
Unit Cost
4.00
Sub -Total
400.00
ll
3gl
156
4.50
702.00
Mully Grass
12" tall
3gl
100
4.00
400.00
Awabuki
4' -5' tall
15gl
10
45.00
450.00
Cordgrass
12" tall
3gl
120
4.00
480.00
$2432.00
E t
Please submit quote to Pedro Pineiro at PedroPineiro(LDcolliergov.net or fax to (239) 597 -5400 or call (239) 438 -5232.
VENDOR NAME: IC Brokers, Nursery
January 21, 2016
0 70
Description
Specification
Container Size
Quantity
Unit Cost
Sub -Total
Cooper Leaf Red
12" tall
3gl
80
4.00
320.00
Cooper Leaf var.
12" tall
3gl
100
4.25
425.00
Crown of thorn
12" tall
3gl
10
4.25
42.50
Plumbego
12" tall
3gl
100
4.00
400.00
Flax lily
12" tall
3gl
400
4.00
1600.00
Carrisa esmeral
12" tall
3gl
110
4.25
467.50
Jasmine minima
6" tall
1gl
300
2.35
705.00
Indian hathorn
12" tall
3gl
150
4.00
600.00
Thryalis
12" tall
3gl
110
4.00
440.00
Coontie
20" tall
7gl
100
30.00
3000.00
Philline violet
12" tall
3gl
400
6.25
2500.00
False Agave
12" tall
3gl
100
8.00
800.00
Kongo
18" tall
3gl
120
6.25
750.00
Saw Palmetto
10" tall
3gl
25
11.75
293.75
Coral creeper gold
6" tall
1gl
1204
3.00
3612.00
Asian Snow
12" tall
3gl
410
'12.00
4800.00
Var. ginger
12" tall
3gl
150
6.00
900.00
Firecraker
12" tall
3gl
40
4.00
160.00
Primorose
12" tall
3gl
555
6.50
3607.5
Green Island ficus
12" tall
3gl
150
4.25
637.50
Dwart Boungavillea
12" tall
3gl
50
5.75
287.5
Birds of Paradise
16" tall
7gl
5
22
110
Dwarf cusia
12" tall
3gl
818
5.25
4294.50
12" +,till
?, E
140
1 Bz0,00
0.3 -2 i5-�Z'�-S
•
s
Simmonds Electrical of aples, Inc.
8981 Quality Rd Unit 1 Ph: (239) 643 -2770
Bonita Springs, FL 34135 -7000 STREET LIGHTING • UTILITIES • GENERATORS Fax: (239) 643 -6873
INDUSTRIAL AND COMMERCIAL
Estimate and Contract
Pelican Bay Services
801 Laurel Oak Drive
Naples, FL 34108
Ph: (239) 450 -4920
Attn: Marion Bolick
April 18, 2015
Quote #: 1513875
We hereby submit specifications and estimates for: Street lighting service repair between 801 & 803 Knollwood
Court.
Replace complete electrical service disconnect and bring to code. Landscape removal or restoration will be done
by others.
Material $1,352.00
Labor 2,471.00
Total Material and Labor 3 23.0
Note: This figure is for budget purposes only. Invoice will be based on time and material and will be itemized per
Annual Contract 13 -6166
We hereby propose to furnish the above complete in accordance with the above specifications for the sum of
Three thousand eight hundred twenty three and no /100" Dollars.
Payment to be made as follows: Upon draw request.
It is the responsibility of the purchaser /owner to provide adequate access to the job site. If during'the course of the
job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will
be made to avoid any damage. Should breaks occur as a direct result of our machinery, repairs may be made at
additional cost to the owner.
All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and
substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of
labor and material will be executed upon either a written or verbal order for same, and will become an extra charge
over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 1 1/2% per month which is an
annual rate of 18 %. In the event payment is not made, purchaser agrees to pay all costs and expenses of collection
including interest and attorney's fees. Estimate valid for 30 days.
Signed by
ACCEPTANCE OF ESTIMATE
The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed
to, and hereby authorize you to execute the same.
Date Signed by
�c
Simmonds Electrical of Naples, Inc.
8981 Quality Rd Unit 1 Ph: (239) 643 -2770
Bonita Springs, FL 34135 -7000 STREET LIGHTING • UTILITIES • GENERATORS Fax: (239) 643 -6873
INDUSTRIAL AND COMMERCIAL
Estimate and Contract
Pelican Bay Services
801 Laurel Oak Drive
Naples, FL 34108
Ph: (239) 450 -4920
Attn: Marion Bolick
April 18, 2015
Quote #: 1513870
We hereby submit specifications and estimates for: Street lighting repair at 804 Bentwood Drive.
Replace only rusted rigid conduit to PVC conduit and bring to code. Landscape removal or restoration will be done
by others.
Material $798.00
Labor 1,170.00
Total Material and Labor 1 68.00
Note: This figure is for budget purposes only. Invoice will be based on time and material and will be itemized per
Annual Contract 13 -6166
We hereby propose to furnish the above complete in accordance with the above specifications for the sum of
One thousand nine hundred sixty eight and no /1001 Dollars.
Payment to be made as follows: Upon draw request.
It is the responsibility of the purchaser /owner to provide adequate access to the job site. If during the course of the
job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will
be made to avoid any damage. Should breaks occur as a direct result of our machinery, repairs may be made at
additional cost to the owner.
All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and
substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of
labor and material will be executed upon either a written or verbal order for same, and will become an extra charge
over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 11/2% per month which is an
annual rate of 18 %. In the event payment is not made, purchaser agrees to pay all costs and expenses of collection
including interest and attorney's fees. Estimate valid for 30 days.
Signed by
ACCEPTANCE OF ESTIMATE
The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed
to, and hereby authorize you to execute the same.
Date Signed by
Collier County
Pelican Bay Services Division
Fiscal Year 2016
Operating Budget
E
General Funds
Capital Projects Funds
Water
Community
Street
Clam Bay
Capital
Total
Revenue
Management
Beautification
Lights
System
Projects
All Funds
Carryforward
$157,600
$367,700
$916,000;1
ti
$16,322
$1,523,703
$2,981,325
Interest Income
$1,300
$2,700
$2,500
'!` _
$500
$5,000
$12,000
Plan Review Fee Income
$1,500
$0
$0
$0
$0
$1,500
Interfund Transfers
$0
$0
$0
$0
$0
$0
Revenue Reserve
($44,000)
($123,200)
($25,000)
is
($6,700)
($20,300)
($219,200)
Assessment or Advalorem Tax Levy
$881,000
$2,459,700
$495,900
$133,500
$400,700
$4,370,800
Total Revenue
Ir $997,400
$2,706,900
$1,389,400
$143,622
$1,909,103
$7,146,425
Appropriations Projections
Personnel Services
$217,200
$1,061,800
$141,800
$1,420,800
Administration:
Indirect Cost Reimbursements
$66,500
$0
$3,200
s
$69,700
Other Contractual Services
$49,000
$49,900
$31,200
$130,100
Storage Contractor
$0
$800
$800
$1,600
Telephone - Service Contracts
$2,200
$2,200
$2,200
��i� ;
$6,600
Telephone - Direct Line
$3,000
$3,000
$3,000
$9,000
Postage, Freight & Ups
$1,200
$2,000
$1,500IE!I
$4,700
Rent - Buildings
$11,000
$11,300
$11,000
$33,300
Rent - Equipment
$2,500
$2,600
$2,500
I� !
$7,600
Insurance - General
$900
$500
$400
la,(
$1,800
Mntc. Site Ins. & Assessment Fees
$14,200
$0
$0
I;;i;
$14,200
Information Tech Automation Allocation
$4,800
$8,400
$600
$13,800
Printing or Binding - OutsideVendors
$1,800
$2,300
$0
$4,100
Legal Advertising
$1,000
$1,200
$0
$2,200
Clerks Recording Fees, Etc.
$1,000
$1,200
$0
$2,200
Office Supplies - General
$1,500
$2,000
$800
?'
Ji,.�;
$4,300
Other Training & Educational Exp.
$2,000
$2,200
$0
$4,200
Other Operating Supplies
$0
$0
$1,000
$1,000
Emergency Maintenance & Repairs
$8,800
$7,400
$0
����
$16,200
Field Services:
Engineering
$60,000
$0
$25,000aji
$27,000
$0
$112,000
Plan Review Fees
$1,500
$0
$0
Ilrj
$1,500
Electrical Contractors
$0
$0
$16,400
gi
$16,400
Other Contractual Services
$1,000
$51,900
$800
$45,500
$116,000
$215,200
Landscape Incidentals
$0
$2,500
$0
$2,500
Pest Control
$0
$1,000
$0
$1,000
Tree Trimming
$100,000
$102,700
$0
$38,000
$240,700
Temporary Labor
$70,000
$367,000
$37,400
'1?
$474,400
Berm & Swale Maintenance
$18,000
$0
$0
�!u!
$110,000
$128,000
Water Use Charges
$0
$89,900
$0
Ii1ii
$89,900
Landscape Materials
$8,500
$52,000
$0
1'
$90,900
$151,400
CelluarTel hones/Radios
Telephones/Radios
$500
$3,800
$1,000
' " "'
;`::
$5,300
Trash & Dumpster Fees
$5,300
$15,900
$0
i��
$21,200
Water Quality Testing
$20,200
$0
$0
yjy l
$20,200
Insurance - Vehicles
$1,000
$10,200
$1,000
$12,200
Insurance - General
$2,500
$8,600
$800'`
$11,900
Bldg. R e airs Mntc.
$500
$500
$500
I!
$1,500
Electricity
$0
$3,000
$35,000
$38,000
Fertilizers, Herbicides, Chem
$100,600
$62,000
$0
1lji
$162,600
Sprinkler System Maint
$0
$30,000
$0
$30,000
Mulch
$0
$51,500
$0
$51,500
Equipment Rental
$0
$5,000
$0
$5,000
Licenses and Permits
$0
$500
$0
$500
Fleet Repairs, Maintenance & Fuel
$22,100
$93,700
$2,600
$0
$118,400
Road and Bike Path Repairs
$0
$2,000
$0
$2,000
Photo Processing (Aerial)
$0
$0
$0
$7,500
$7,500
Minor Operating Supplies
$0
$3,700
$0
$2,400
$6,100
Employee Uniforms
$1,100
$9,500
$0
$10,600
Other Operating Supplies
$2,500
$9,000
$0
"
is
$600
$12,100
Light, Bulb and Ballast
$0
$0
$16,800
$16,800
Personal Safety Equipment
$800
$3,500
$800
$5,100
Paint supplies
$0
$500
$0
$500
Traffic Signs
$0
$3,000
$0
$50,000
$53,000
Emergency Maintenance & Repairs
$0
$3,300
$9,600
$12,900
Beach Renourishment
��i�
$200,000
Capital Outlay
$54,000
$174,400
$0
rl
$0
$100,000
$328,400
Rolled Capital Projects/Programs, & Reserves
Clam Bay Projects Fund 320
$0
$0
Capital Projects Fund 322
$867,041
$867,041
Reserves for Operations
$60,500
$124,600
$4,000
$16,322
$363,162
$568,584
Reserve for Operating Fund Capital Imp.
$0
$972,500
$972,500
Equipment Reserve
$36,000
$164,000
$42,300
$242,300
Other Charges, Fees & Transfers
Tax Collector
$26,100
$60,000
$14,000
j1N
$3,600
$8,000
$111,700
Property Appraiser P
Pro e A raiser
$16,100
$38,900
$8,900
$2,700
$4,000
$70,600
Total A PP P Appropriations
$997400
$2706900
$1,389400
!1!1"
$143,622
$1,909,103
$7,146,425
Equivalent Residential Unit's:
7615.29
7615.29
7615.29
7615.29
7615.29
Projected Rate: ERU or Millage
$115.688
$322.995
0.0857
$17.531
$52.618
Projected Total Rate: ERU or Millage
$438.683
0.0857
70.148
$508.83
Actual Rate (FY 2015)
$367.00
0.0857
$59.76
$426.76
Actual Dollar/Millage Change
$71.68
0.0000
$10.39
$82.08
19.53%
100.00%
17.39%
19.23%
E
Current Assets
Cash and Investments
Interest Receivable
Improvements, Vehicles & Equipment
Due from Property Appraiser
Due from Tax Collector
Total Current Assets
Total Assets
Current Liabilities
Accounts /Trade Payable
Accrued Wages Payable
Goods Received /Inventory Recv'd
Total Liabilities
Fund Balance
Fund Balance -unreserved
Excess Revenues (Expenditures)
Total Fund Balance
Total Liabilities and Fund Balance
Pelican Bay Services
Municipal Services Tasting Unit
Balance Sheet - December 31, 2015
Operating Fund 109 - FY 2016
(Unaudited)
Assets
3,012,318.99
2,961.50
775,613.39
$ 3,790,893.88
$ 3,790,893.88
Liabilities and Fund Balance
$ 100,985.63
170,643.63
598,143:64
2,921,120.98
$ 271,629.26
3,519,264.62
$ 3,790,893.88
Total Water Management Admin Operating $ 246,500.00 $ 36,200.00 $ 36,696.35 $ (496.35)
Water Management Field Operations
Payroll Expense
Pelican Bay Services
26,800.00 $
21,925.16 $
4,874.84
Engineering Fees
Municipal Services Taxing
Unit
3,297.00
1,703.00
Income Statement w/ Budget - December 31, 2015
18,000.00
1,500.00
-
Operating Fund 109 - FY 2016
Landscape Materials /Replanting Program
8,500.00
1,400.00
(Unaudited)
650.00
Flood Control Water Quality Testing Supplies
1,500.00
-
Annual
YTD
YTD
18,700.00
3,100.00
Budget
Budget
Actual
Variance
Operating Revenues:
-
-
Other Contractural Services
1,000.00
Carryforward
$ 525,300.00
$ 525,300.00
$ 525,300.00
$
Special Assessment - Water Management Admin
881,000.00
704,800.00
730,769.09
25,969.09
Special Assessment - Right of Way Beautification
2,459,700.00
1,967,760.00
2,039,983.30
72,223.30
Plan Review Fees
-
-
-
-
Miscellaneous (Surplus Sales, Ins. Refunds)
-
-
2,500.00
2,500.00
Revenue Reserve (est. 5 %)
(167,200.00)
-
-
-
Interest
4,000.00
1,000.00
2,261.47
1,261.47
Total Operating Revenues
$ 3,702,800.00
$ 3,198,860.00
$ 3,300,813.86
$ 101,953.86
Operating Expenditures:
1,171.82
1,828.18
Fuel and Lubricants
2,400.00
Water Management Administration
289.23
110.77
Tree Triming
100,000.00
Payroll Expense
$ 75,100.00
$ 14,100.00
$ 16,361.39
$ (2,261.39)
Emergency Maintenace and Repairs
8,800.00
-
-
IT Direct Capital
700.00
-
-
IT Office Automation /Billing Hr.
4,100.00
-
-
Indirect Cost Reimbursement
66,500.00
-
-
-
Inter Payment /Mnt. Site Ins. Assessment
14,200.00
3,600.00
3,550.00
50.00
Other Contractural Services
49,000.00
12,300.00
10,740.00
1,560.00
Telephone
5,200.00
1,300.00
679.21
620.79
Postage and Freight
1,200.00
-
-
-
Rent Buildings and Equipment
13,500.00
4,500.00
4,608.38
(108.38)
Insurance - General
900.00
-
-
-
Printing, Binding and Copying
1,800.00
-
-
-
Clerk's Recording Fees
1,000.00
-
-
-
Legal Advertising
1,000.00
-
-
-
Other Office and Operating Supplies
1,500.00
400.00
757.37
(357.37)
Training and Education (Tuition Reimb.)
2,000.00
-
-
Total Water Management Admin Operating $ 246,500.00 $ 36,200.00 $ 36,696.35 $ (496.35)
Water Management Field Operations
Payroll Expense
$ 142,100.00 $
26,800.00 $
21,925.16 $
4,874.84
Engineering Fees
60,000.00
5,000.00
3,297.00
1,703.00
Flood Control Berm and Swale Mntc.
18,000.00
1,500.00
-
1,500.00
Landscape Materials /Replanting Program
8,500.00
1,400.00
750.00
650.00
Flood Control Water Quality Testing Supplies
1,500.00
-
-
-
Interdepartmental Payment (Water Quality Lab)
18,700.00
3,100.00
3,454.70
(354.70)
Plan Review Charges
1,500.00
-
-
-
Other Contractural Services
1,000.00
200.00
140.92
59,08
Temporary Labor
70,000.00
19,400.00
19,291.88
108.12
Cell Phones
500.00
100.00
318.00
(218.00)
Trash and Garbage
5,300.00
1,100.00
1,016.88
83.12
Motor Pool Rental Charge
200.00
-
-
-
Insurance - General
2,500.00
-
Insurance - Auto
1,000.00
-
-
-
Building Repairs & Mntc.
500.00
50.00
43.17
6.83
Fleet Maintenance and Parts
18,000.00
3,000.00
1,171.82
1,828.18
Fuel and Lubricants
2,400.00
400.00
289.23
110.77
Tree Triming
100,000.00
5,000.00
4,992.00
8.00
Clothing and Uniforms
1,100.00
700.00
679.64
20.36
Page 1 of 3
Personal Safety Equipment
800.00
100.00
-
100.00
Fertilizer and Herbicides
100,600.00
21,800.00
20,399.11
1,400.89
Other Repairs and Maintenance
1,500.00
100.00
-
100.00
Other Operating Supplies and Equipment
2,500.00
600.00
491.60
108.40
Total Water Management Field Operating
$ 558,200.00 $
90,350.00 $
78,261.11 $
12,088.89
Right of Way Beautification - Administration
51,900.00
11,000.00
10,557.60
442.40
Payroll Expense
$ 77,100.00 $
14,500.00 $
9,419.06 $
5,080.94
Emergency Repairs and Maintenance
7,400.00
-
-
-
IT Capital
300.00
-
-
-
Office Automation
8,100.00
-
-
-
Other Contractural Services
49,900.00
12,500.00
10,803.50
1,696.50
Telephone
5,200.00
1,300.00
682.22
617.78
Postage
2,000.00
-
-
-
Rent Buildings /Equipment /Storage
14,700.00
4,900.00
4,844.99
55.01
Insurance - General
500.00
-
-
-
Printing, Binding and Copying
2,300.00
-
-
-
Clerk's Recording
1,200.00
-
-
-
Legal Advertising
1,200.00
-
-
-
Office Supplies General
2,000.00
500.00
516.00
(16.00)
Training and Education (Tuition Reimb.)
2,200.00
200.00
185.00
15.00
Total Right of Way Beautification Admin Operating $ 174,100.00 $ 33,900.00 $ 26,450.77 $ 7,449.23
Right of Way Beautification - Field Operations
Payroll Expense
$ 1,005,800.00 $
177,900.00 $
160,248.06 $
17,651.94
Emergency Maintenance and Repairs
3,300.00
-
-
-
Recycled Water Use
89,900.00
26,100.00
28,718.92
(2,618.92)
Pest Control
1,000.00
-
-
-
Landscape Incidentals
2,500.00
200.00
200.00
Other Contractural Services
51,900.00
11,000.00
10,557.60
442.40
Temporary Labor
367,000.00
96,300.00
95,133.02
1,166.98
Cellular Telephone
3,800.00
600.00
327.58
272.42
Electricity
3,000,00
500100
517.71
(17.71)
Trash and Garbage
15,900.00
4,000.00
3,987.20
12.80
Rent Equipment
5,000.00
300.00
162.98
137.02
Motor Pool Rental Charge
100,00
-
-
-
Insurance- General
8,600.00
-
Insurance- Auto
10,200.00
-
-
-
Building Repairs and Maintenance
500.00
100.00
37.80
62.20
Fleet Maintenance and Parts
45,300.00
7,600.00
6,694.53
905.47
Fuel and Lubricants
48,300.00
7,100.00
4,650.04
2,449.96
Licenses, Permits, Training
500.00
500.00
2,275.53
(1,775.53)
Tree Triming
102,700.00
100,600.00
101,100.00
(500.00)
Clothing and Uniforms
9,500.00
2,700.00
2,500.92
199.08
Personal Safety Equipment
3,500.00
600.00
525.57
74.43
Fertilizer and Herbicides
62,000.00
20,200.00
18,155.06
2,044.94
Landscape Maintenance
51,500.00
15,000.00
14,137.20
862.80
Mulch /Landscape Materials
52,000.00
10,800.00
10,408.25
391.75
Pathway Repairs
2,000.00
-
-
-
Sprinkler Maintenance
30,000.00
5,800.00
5,028.71
771.29
Painting Supplies
500.00
-
-
-
Traffic Signs
3,000.00
500.00
325.00
175.00
Minor Operating Equipment
3,700.00
1,200.00
1,844.14
(644.14)
Other Operating Supplies
9,000.00
3,000.00
4,888.48
(1,888.48)
Total Right of Way Beautification - Field Operating $ 1,992,000.00 $ 492,600.00 $ 472,224.30 $ 20,375.70
Total Operating Expenditures $ 2,970,800.00 $ 653,050.00 $ 613,632.53 $ 39,417.47
Page 2 of 3
Capital Expenditures:
Water Management Field Operations
Other Machinery and Equipment
$
54,000.00
$ 15,120.00
$ 14,330.56
$
789.44
General
_
Total Water Management Field Operations Capital
$
54,000.00
$ 15,120.00
$ 14,330.56
$
789.44
Right of Way Beautification - Field
Autos and Trucks
$
116,700.00
35,010.00
$ 32,979.81
$
2,030.19
Other Machinery and Equipment
57,700.00
31,735.00
31,383.62
351.38
Total Right of Way Beautification - Field Capital
$
174,400.00
$ 66,745.00
$ 64,363.43
$
2,381.57
Total Capital Expenditures
$
228,400.00
$ 81,865.00
$ -
$
81,865.00 j
Total Operating Expenditures
$
3,199,200.00
$ 734,915.00
$ 613,632.53
$
121,282.47
Non - Operating Expenditures:
Transfer to Fund 322
$
-
$ -
$ -
$
- j
Tax Collector Fees
86,000.00
60,200.00
55,415.06
4,784.94
Property Appraiser Fees
55,000.00
44,000.00
43,047.45
952.55
Reserves (21/2 months for Contingencies)
182,700.00
-
-
-
Reserves for Capital
200,000.00
-
-
Reserved for Attrition
(20,100.00)
-
-
-
Total Non - Operating Expenditures
$
503,600.00
$ 104,200.00
$ 98,462.51
$
5,737.49
Total Expenditures
$
3,702,800.00
$ 839,115.00
$ 712,095.04
$
127,019.96
Net Profit /(Loss)
$
-
$ 2,359,745.00
$ 2,588,718.82
$
228,973.82
Page 3 of 3
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - December 31, 2015
Street Lighting Fund 778 - FY 2016
(Unaudited)
Assets
Current Assets
Cash and Investments
$ 1,370,061.23
Interest Receivable
2,702.78
Improvements, Vehicles & Equipment
28,138.77
Due from Tax Collector
0.21
Total Current Assets
$
1,400,902.99
Total Assets
$
1,400,902.99
Liabilities
and Fund Balance
Current Liabilities
Accounts /Trade Payable
$ 3,052.64
Goods Received /Inventory Recv'd
5,522.07
Accrued Wages Payable
-
Total Liabilities
$
8,574.71
Fund Balance
Fund Balance - unreserved
1,010,189.41
Excess Revenue (Expenditures)
382,165.37
Total Fund Balance
1,392,355.28
Total Liabilities and Fund Balance
$
1,400,929.99
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget - December 31, 2015
Street Lighting Fund 778 - FY 2016
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward
Curent Ad Valorem Tax
Transfer from Tax Collector
Revenue Reserve (est. 5 %)
Interest
Total Operating Revenues
Operating Expenditures:
Street Lighting Administration
Payroll Expense
Indirect Cost & IT Automation
Other Contractural Services
Telephone
Postage and Freight
Rent Buildings /Equipment /Storage
Insurance - General
Printing, Binding and Copying
Office Supplies General
Tuition Reimbursement
Other Operating Supplies
Total Street Lighting Admin Operating
Street Lighting Field Operations
Payroll Expense
Enginnering Fees
Emergency Maintenance & Repairs
Other Contractual Services
Temporary Labor
Cellular Telephone
Electricity
Insurance - General
Insurance - Auto
Building Maintenace & Repairs
Fleet Maintenance and Parts
Fuel and Lubricants
$ 916,000.00
$ 916,000.00
$ 916,000.00
$ -
495,900.00
396,720.00
404,693.88
$ 7,973.88
-
-
$
-
$ (25,000.00)
-
-
$ -
2,500.00
625.00
2,048.61
$ 1,423.61
1,389,400.00
1,313,345.00
1,322,742.49
9,397.49
$ 74,600.00
$
14,000.00 $
7,136.14
$
6,863.86
3,800.00
$
-
-
$
-
31,200.00
$
7,800.00
9,526.50
$
(1,726.50)
5,200.00
$
1,300.00
497.15
$
802.85
1,500.00
$
-
-
$
-
14,300.00
$
4,800.00
4,749.14
$
50.86
400.00
$
-
-
$
-
800.00
$
200.00
115.19
$
84.81
1,000.00
$
300.00
-
$
300.00
132,800.00
28,400.00
22,024.12
6,375.88
67,200.00
12,900.00
8,926.22
3,973.78
25,000.00
2,100.00
-
2,100.00
9,600.00
-
-
-
800.00
200.00
140.92
59.08
37,400.00
9,400.00
8,703.38
696.62
1,000.00
300.00
318.00
(18.00)
35,000.00
8,800.00
7,447.61
1,352.39
800.00
-
-
-
1,000.00
-
-
-
500.00
-
-
-
1,800.00
300.00
83.34
216.66
800.00
200.00
92.24
107.76
Page 1 of 2
Other Equipment Repairs /Supplies
Personal Safety Equipment
800.00
200.00
163.80
36.20
Electrical Contractors
16,400.00
-
-
-
Light Bulb Ballast
16,800.00
4,800.00
5,662.75
(862.75)
Total Street Lighting Field Operating
214,900.00
39,200.00
31,538.26
7,661.74
Total Street Lighting Expenditures
347,700.00
67,600.00
53,562.38
14,037.62
Capital Expenditures:
1,041,700.00
9,800.00
8,136.73
1,663.27
Street Lighting Field Operations
1,389,400.00
77,400.00
61,699.11
15,700.89
Other Machinery /Equipment
-
-
-
-
General Improvements
-
-
-
-
Total Capital Expenditures
-
-
-
-
Total Operating Expenditures
347,700.00
67,600.00
53,562.38
14,037.62
Non- Operating Expenditures:
Tax Collector Fees
14,000.00
9,800.00
8,136.73
1,663.27
Property Appraiser Fees
8,900.00
-
-
-
Reserve for Future Construction
712,900.00
-
-
-
Reserves (2 1/2 mos. for Contingencies)
100,000.00
-
-
-
Reserves for Capital
205,900.00
-
-
-
Total Non- Operating Expenditures
1,041,700.00
9,800.00
8,136.73
1,663.27
Total Expenditures
1,389,400.00
77,400.00
61,699.11
15,700.89
Net Profit /(Loss)
-
1,235,945.00
1,261,043.38
25,098.38
Page 2 of 2