Minutes 12/15/2015 i N 0 IF 8 is 1 __
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PELICAN BAY SERVICES DIVISION By 441_
CLAM BAY COMMITTEE MEETING
DECEMBER 15,2015 _____
The Clam Bay Committee of the Pelican Bay Services Division met on Tuesday, December 15 at
2:00 p.m. at the SunTrust Bank Building, 801 Laurel Oak Drive, Suite 302,Naples, Florida
34108. In attendance were:
Clam Bay Committee
Susan O'Brien, Chairman Bohdan Hirniak
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present
Adam Northrup, Collier County Procurement Services Division
Mike Shepherd, PBSD Board member
AGENDA (AS PRESENTED)
1. Roll call
2. Agenda approval
3. Approval of 11/23/15 meeting minutes
4. Audience comments
5. Quotes from vendors for Clam Bay monitoring
6. Adjournment
ROLL CALL
All members were present and a quorum was established
AGENDA APPROVAL
Ms. O'Brien motioned, Mr. Hirniak seconded to approve the agenda as presented.
The motion carried unanimously.
APPROVAL OF 11/23/15 MEETING MINUTES
Ms. O'Brien motioned,Mr. Hirniak seconded to approve the 11/23/15 meeting
minutes as amended. The motion carried unanimously.
AUDIENCE COMMENTS
None
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Pelican Bay Services Division Clam Bay Committee Meeting
December 15,2015
QUOTES FROM VENDORS FOR CLAM BAY MONITORING
The committee reviewed the quotes received from three vendors for Clam Bay
monitoring: Earth Tech$114,400, Kevin Erwin$179,473 and Turrell-Hall $169,277. Vendors
Passarella and CBI chose not to bid. The FY16 budget for Clam Bay monitoring is $133,000.
The quotes by the three vendors contained especially large discrepancies for the tasks (1)tidal
flow monitoring, (2) water quality, and (3) annual estuary monitoring.
The committee discussed whether Earth Tech needs further clarification as to what is
required since this vendor's bid was significantly less than the other two bids. It was noted that
one major contributing factor to Earth Tech's low bid is their significantly lower hourly rates.
Adam Northrup, Collier County Procurement Specialist, suggested a meeting with Earth Tech to
clarify each task and discuss expectations. If Earth Tech determines that they cannot provide the
services required for the quoted amount of$114,400, then the PBSD may (1) go forward with
making the award to the second lowest bidder, or(2) start the process over and send out request
for quotes to the five approved vendors which may include additional clarifications in the
description of tasks.
Mr. Dorrill said, "The staffs recommendation is to recommend the award to Earth Tech
being the lowest and most responsive bidder, consistent with the County Purchasing Ordinance."
Ms. O'Brien motioned,Mr. Hirniak seconded to recommend to the full PBSD
Board a conditional award to Earth Tech for the Clam Bay monitoring subject to a
subsequent meeting to be set up by our Procurement Specialist Adam Northrup to
clarify Earth Tech's proposal. The motion carried unanimously.
ADJOURNMENT
The meeting was adjourned at 2:45 p.m.
Susan O'Brien, Chairman
Minutes approved [ 1 as presented OR ( ✓1 as amended ON [ 01— 1 date
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