PBSD MSTBU Minutes 11/17/2015 W PELICAN BAY SERVICES DIVISION BOARD WORKSHOP
NOVEMBER 17, 2015
The Pelican Bay Services Division Board held a workshop on Tuesday,November 17, 2015, at
9:30 a.m. at the SunTrust Bank Building, 801 Laurel Oak Drive, Suite 302,Naples, Florida.
In attendance were:
Pelican Bay Services Division Board
Susan O'Brien, Chairman Bohdan Hirniak
Joe Chicurel, Vice-Chairman Scott Streckenbein
Tom Cravens (absent) Dave Trecker
Ken Dawson
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager
Marion Bolick, Operations Manager Barbara Shea, Recording Secretary
Also Present
Peggy Pinterich, American Momentum Bank Mike Shepherd, Pelican Bay Resident
AGENDA
1. Roll call
2. Agenda approval
3. Audience comments
4. Review/discuss staff recommendations for new and/or refurbished signage in
FY16
5. Review/discuss staff recommendations for irrigation equipment in FY16
6. Review/discuss staff recommendations for lake bank erosion work in FY16
7. Discuss engineer's report and follow-up on drainage issues on south side of
Commons
8. Discuss options on a way forward for PBSD/PBF landscaping
9. Discuss staff recommendation for a target date to have a schedule for
refurbishing/replacing bollard lights on Vanderbilt Beach Rd., Ridgewood
Dr., and Pelican Bay Blvd.
10. Discuss process for reviewing informational packets from Collier County
11. Update on PBSD maintenance facility renovation and agreement with County
utilities department
12. Adjournment
ROLL CALL
Mr. Cravens was absent and a quorum was established.
AGENDA APPROVAL
The agenda was approved by consensus and no additions/deletions were made.
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Pelican Bay Services Division Board Workshop
November 17,2015
AUDIENCE COMMENTS
Ms. Linda Roth commented.
REVIEW OF STAFF RECOMMENDATIONS FOR NEW AND/OR REFURBISHED
SIGNAGE IN FY16
Mr. Dorrill reported that the PBSD budget provides for $68,000 signage repairs and/or
replacement, similar to last year. At the Board's request, Mr. Dorrill will provide a survey of all
PBSD signs along with a general plan of the PBSD sections which are scheduled for repair
and/or replacement in FY16.
REVIEW OF STAFF RECOMMENDATIONS FOR IRRIGATION EQUIPMENT IN
FY16
Mr. Bolick discussed a time line of Phase 1 of the FY16 irrigation project, for which
$116,000 is included in the PBSD budget. Collier County purchasing policy requires a request
for proposal to be put out to potential vendors for the irrigation equipment. A Collier County
irrigation contractor can be utilized for installation, estimated at a cost of$15,000. The new
irrigation equipment includes 78 clocks and the estimated return on investment is 6.5 years.
REVIEW OF STAFF RECOMMENDATIONS FOR LAKE BANK EROSION WORK IN
FY16
Mr. Dorrill reported that Lisa Jacob, Associate Project Manager will be completing the
annual lake bank survey. Upon completion, she will report her results to the Board.
FOLLOW-UP ON DRAINAGE ISSUES ON SOUTH SIDE OF THE COMMONS
Ms. O'Brien is looking for follow up on drainage issues on the south side of the
Commons. Mr. Dorrill has offered to research his database for water samples taken from the
lake at the Commons prior to construction and then take current lake samples for comparison.
DISCUSS OPTIONS ON A WAY FORWARD FOR PBSD/PBF LANDSCAPING
Mr. Dorrill requested direction on (1) obtaining a property easement from the Foundation
which would cover all landscaping work performed by PBSD for the benefit of the Foundation,
and/or(2) formalizing terms and conditions for all landscaping work for the benefit of the
Foundation to include a scope of services and possible compensation. The Board members
agreed to discuss this issue again at the December PBSD Board meeting and then take a vote at
their January meeting.
STAFF RECOMMENDATION FOR A TARGET DATE TO HAVE A SCHEDULE FOR
REFURBISHING/REPLACING BOLLARD LIGHTS ON VANDERBILT BEACH RD.,
RIDGEWOOD DR.,AND PELICAN BAY BLVD.
Staff discussed the FY16 schedule of refurbishing/replacing bollard lights on Ridgewood
Dr. and Vanderbilt Beach Rd. Mr. Bolick is to verify ownership of the bollard lights on
Vanderbilt Beach Rd.
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Pelican Bay Services Division Board Workshop
November 17,2015
PROCESS FOR REVIEWING INFORMATIONAL PACKETS FROM COLLIER
COUNTY
Mr. Dorrill reported that any informational packets received from Collier County, other
than for residential interior work, are sent to Mr. Jim Can for review. Going forward, Mr.
Dorrill will notify the PBSD Board of any informational packet which Mr. Can concludes have
an impact to Pelican Bay.
UPDATE ON PBSD MAINTENANCE FACILITY RENOVATION AND AGREEMENT
WITH COUNTY PUBLIC UTILITIES DEPARTMENT
Mr. Dorrill reported that the PBSD maintenance facility is now being professionally
cleaned and all occupational safety issues have been corrected. Mr. Dorrill asked the Board to
consider the purchase of an on-site modular free-standing fuel facility during the next budget
cycle discussions.
ADJOURNMENT
IThe meeting was adjourned at 11:40 a.m.
Susan O'Brien, Chairman
Minutes approved [ ] as presented OR [ '4 as amended ON [ / • 15 ] date
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