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PBSD MSTBU Minutes 11/04/2015 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION NOVEMBER 4,2015 The Pelican Bay Services Division Board met on Wednesday,November 4, 2015, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Susan O'Brien, Chairman Bohdan Hirniak Joe Chicurel, Vice-Chairman Scott Streckenbein Tom Cravens Dave Trecker Ken Dawson (absent) Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Associate Project Manager Marion Bolick, Operations Manager Barbara Shea, Recording Secretary Also Present Tim Durham, County Manager's Office Arielle Poulos, Turrell-Hall& Associates Jim Hoppensteadt, Pelican Bay Foundation Mike Shepherd, Pelican Bay Resident Robert Naegele, PBPOA Gary Ventress, Pelican Bay Resident Peggy Pinterich, American Momentum Bank FINAL AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of meeting minutes a. 6/4/14, 7/2/14, & 9/2/15 Regular Sessions b. 1/29/15 Ad-hoc Priorities Committee c. 5/26/15 Beach Renourishment Committee 5. Audience comments 6. * Select candidates to recommend for appointment to PBSD Board 7. *Establish timeline and topics for orientation for PBSD Board members 8. * Consider adopting a new format for approved meeting minutes 9. * Consider conducting investigation requested by Pelican Bay Property Owners Association 10. * Remove floating islands from pond at Avalon 11. *Seek cost estimate for biannual sediment testing of 10 ponds 12. *Approve presentation"An Update on Water Quality in Pelican Bay" 13. *Select two ponds for bacteria treatment trials, monthly water quality testing, and biannual sediment testing 14. *Request that Collier County include PBSD on the notification list at the pre- application stage for site improvement plans for any public street in Pelican Bay 15. *Not move ahead with Phase 3 CIP landscaping and utilize the funds for Board approved landscaping recommendations made by staff 1 Pelican Bay Services Division Board Regular Session November 4,2015 16. Administrator's report a. Updates on i. Priority projects for Project Manager, Associate for next 30-60 days ii. Timeline for swale work at Oak Lake Sanctuary iii. Oakmont lake pathways iv. Repairs to entrance sign at North Pelican Bay Blvd v. Repairs to wall on bridge overpass near Watergate Way b. October financial report 17. Committee reports a. Budget b. Clam Bay c. Landscape & Safety d. Water Management 18. Chair's report a. Dorrill Management Group invoices for FY14 and FY15 b. Provisions added to 2014 Dorrill Management Group agreement c. Use of Azole Type C wood on north boardwalk project d. Administrator support for PBSD activities 19. Unfinished business 20. Miscellaneous Correspondence 21. New business 22. Adjournment ROLL CALL Mr. Dawson was absent and a quorum was established. AGENDA APPROVAL Mr. Cravens motioned, Dr. Trecker seconded to approve the agenda as presented. The motion carried unanimously. APPROVAL OF 6/4/14, 7/2/14, and 9/2/15 REGULAR SESSION MEETING MINUTES Mr. Cravens motioned, Mr. Streckenbein seconded to approve the 6/4/14 meeting minutes as amended. The motion carried unanimously. Mr. Cravens motioned,Dr. Chicurel seconded to approve the 7/2/14 meeting minutes as amended. The motion carried unanimously. Mr. Cravens motioned, Dr. Chicurel seconded to approve the 9/2/15 meeting I minutes as amended. The motion carried unanimously. APPROVAL OF 1/29/15 AD-HOC PRIORITIES COMMITTEE MEETING MINUTES IMr. Cravens motioned, Dr. Chicurel seconded to approve the 1/29/15 Ad-Hoc I 2 Pelican Bay Services Division Board Regular Session November 4,2015 Priorities Committee meeting minutes as amended. The motion carried unanimously. APPROVAL OF 5/26/15 BEACH RENOURISHMENT MEETING MINUTES Mr. Cravens motioned,Dr. Trecker seconded to approve the 5/26/15 Beach Renourishment meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Mr. Chuck Roth, Mr. Phil Kaplan, Mr. Ted Raia, and Ms. Mollie Moffatt commented. SELECTION OF CANDIDATES TO RECOMMEND FOR APPOINTMENT TO PBSD BOARD Mr. Cravens motioned,Dr. Trecker seconded to recommend that the BCC appoint Mr. Shepherd and Mr. Ventress as residential members. The motion carried unanimously. Mr. Cravens motioned, Dr. Trecker seconded to recommend that the BCC appoint Ms. Pinterich as a commercial member. The motion carried unanimously. ESTABLISH TIMELINE AND TOPICS FOR ORIENTATION FOR PBSD BOARD MEMBERS The Board directed staff to develop a Board orientation program for new and current PBSD Board members in early 2016. CONSIDER ADOPTING A NEW FORMAT FOR APPROVED MEETING MINUTES The Board directed staff to revise draft minutes to include approved changes and these amended minutes would be submitted to the Collier County Clerk of Courts. CONSIDER CONDUCTING INVESTIGATION REQUESTED BY PELICAN BAY PROPERTY OWNERS ASSOCIATION The Board discussed a letter received from Pelican Bay Property Owners Association concerning Gulf Bay Development's project on Pelican Bay Blvd. which changed several median cuts and traffic patterns. These changes had to comply with current Collier County traffic standards, resulting in the need to remove several trees in the right-of-way. Pelican Bay Property Owners Association Chairman Naegele stated that as a result of new information he received after sending the letter, he did not agree with the concerns stated in the letter and said that he would ask his Board to consider revising the contents of the letter. 3 Pelican Bay Services Division Board Regular Session November 4,2015 REMOVE FLOATING ISLANDS FROM POND AT AVALON Mr. Cravens motioned, Dr. Trecker seconded that the PBSD remove the floating islands from the Avalon lake. The motion carried unanimously. SEEK COST ESTIMATE FOR BIANNUAL SEDIMENT TESTING OF 10 PONDS Dr. Trecker motioned, Mr. Cravens seconded that the PBSD obtain cost estimates for biannual sediment testing for ten trial lakes in 2016, two of the lakes being those test-treated with bacteria. The testing should include depth to bottom, depth of sediment, hardness, soluble copper and sediment copper. The motion carried 5-1 with Ms. O'Brien dissenting. APPROVE PRESENTATION "AN UPDATE ON WATER QUALITY IN PELICAN BAY" Mr. Cravens motioned, Dr. Trecker seconded to approve the updated power point slide presentation on water quality in Pelican Bay. The motion carried unanimously. SELECT TWO PONDS FOR BACTERIA TREATMENT TRIALS,MONTHLY QUALITY TESTING,AND BIANNUAL SEDIMENT TESTING Mr. Cravens motioned,Dr. Trecker seconded that the PBSD conduct trials with bacteria in two test lakes starting in or before 2016. One of those lakes should have aeration and littoral plants and both lakes should be included in those that are tested for water quality quarterly and sediment testing biannually. The motion carried unanimously. REQUEST THAT COLLIER COUNTY INCLUDE PBSD ON THE PRE-APPLICATION STAGE FOR SITE IMPROVEMENT PLANS FOR ANY PUBLIC STREET IN PELICAN BAY Dr. Chicurel motioned, Mr. Cravens seconded that the PBSD direct its administrator to ask that it be placed on the Collier County list to participate in the pre-application stage of any site development plans or improvement plans for any right-of-way in Pelican Bay, and that the PBSD be notified by the County of the time and date of the pre-application meeting. The motion carried unanimously. NOT MOVE AHEAD WITH PHASE 3 CIP LANDSCAPING AND UTILIZE THE FUNDS FOR BOARD APPROVED LANDSCAPING RECOMMENDATIONS MADE BY STAFF Dr. Chicurel motioned, Mr. Cravens seconded that the PBSD not proceed with the I recommended CIP Phase 3 landscaping project, and that the PBSD utilize the 4 Pelican Bay Services Division Board Regular Session November 4,2015 funds set aside for the CIP Phase 3 project for PBSD Board approved recommended landscaping projects made by the PBSD staff and/or consultants. The motion carried unanimously. ADMINISTRATOR'S REPORT PRIORITY PROJECTS FOR PROJECT MANAGER,ASSOCIATE FOR THE NEXT 30-60 DAYS Mr. Dorrill reviewed the projects that the Project Manager, Associate will be working on for the next 30-60 days. TIMELINE FOR SWALE WORK AT OAK LAKE SANCTUARY Mr. Dorrill reported that the project would be delayed until the high water level receded. OAKMONT LAKE PATHWAYS Mr. Dorrill reported that he spoke with Jim Hoppensteadt and that they would work together to complete the repairs needed. REPAIRS TO ENTRANCE SIGN AT NORTH PELICAN BAY BLVD. Mr. Dorrill reported that the hole was repaired and the painting will be completed within the next week. REPAIRS TO WALL ON BRIDGE OVERPASS NEAR WATERGATE WAY Mr. Dorrill reported that staff is still exploring who is responsible for repairs to this wall. OCTOBER FINANCIAL REPORT Dr. Trecker motioned, Mr. Cravens seconded to approve the October financial report. The motion carried unanimously. BUDGET COMMITTEE REPORT Mr. Streckenbein planned to schedule a Budget Committee meeting to discuss any additional funding requests of other committees. CLAM BAY COMMITTEE REPORT Ms. O'Brien stated that an RFQ will need to be prepared for Clam Bay biological monitoring. LANDSCAPE & SAFETY REPORT Dr. Chicurel reported that the L&S committee met on Oct. 26, 2015 and the following items were discussed and/or acted upon: 1. The Glenview"no parking" signs were settled as a private matter. 2. The new Oakmont Lake Path safety issues will be addressed by the Foundation. 5 Pelican Bay Services Division Board Regular Session November 4,2015 3. The committee voted unanimously to ask the County to be present at the pre- application stage for any permits for site improvement or development. 4. Two bus stop shelters will be placed on US 41 north and south of the Pelican Bay Blvd. north entrance. 5. The sharrows on Pelican Bay Blvd. and Gulf Park Drive will be repainted. 6. The committee voted unanimously to end the CIP phase 3 re-landscaping plan. 7. Additional work was done on developing new goals and guidelines for Pelican Bay landscaping. 8. The Sheriffs Office will be invited to the next committee meeting to discuss speeding, cyclists not obeying stop signs, and car carriers parking on Pelican Bay Blvd. WATER MANAGEMENT COMMITTEE REPORT Mr. Cravens reviewed current PBSD water management activities. CHAIRMAN'S REPORT DORRILL MANAGEMENT GROUP INVOICES FOR FY14 AND FY15 Ms. O'Brien discussed Mr. Dorrill's current contract and invoices submitted by Mr. Dorrill in FY14 and FY15. PROVISIONS ADDED TO 2014 DORRILL MANAGEMENT GROUP AGREEMENT Ms. O'Brien expressed her concerns about changes in Mr. Dorrill's contract from his 2009 contract to his 2014 contract. USE OF AZOLE TYPE C WOOD ON NORTH BOARDWALK PROJECT Ms. O'Brien commented on the wood being used on the north boardwalk project. ADMINISTRATOR SUPPORT FOR PBSD ACTIVITIES Ms. O'Brien commented on the Administrator support for PBSD activities. UNFINISHED BUSINESS None MISCELLANEOUS CORRESPONDENCE None NEW BUSINESS Mr. Streckenbein suggested"points of pride"be presented at each PBSD Board meeting. ADJOURNMENT 6 Pelican Bay Services Division Board Regular Session November 4,2015 The meeting was adjourned at 4:10 p.m. , Susan O'Brien, Chairman Minutes approved [ ] as presented OR [ /1 as amended ON [ l.2' -15 ] date 7