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TDC Agenda 01/25/2016 Collier County : January 25, 2016 Page 1 of 2 IMPORTANT NOTICE:Storm Yard Debris Information Here y ,9 9�'✓/r y> s ,a te §' f s > i L .> Y t,zris.Asb l JANUARY 25, 2016 Share&Bookmark Font Size: ELLFeedback MEETING AGENDA&NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Collier County Government Center,Administration Bldg.F,3rd Floor 3299 East Tamiami Trail,Naples,FL 34112 January 25,2016 8:30 am Collier County Commission Chambers *Requires TDC Action 1.Call to Order 2.Pledge of Allegiance 3.Roll Call 4.*Changes and Approval of Agenda 5.*Approval of TDC Minutes a.*Regular Meeting 11/23/15 6.Presentations/Public Comment-(3 minutes each) 7.New Business a.*Election of Vice Chairman b.*Pickleball Resurfacing Project-$46,000 c.*Pickleball Hosting Agreement 15-6439 Amendment#1 d.*Category B Out of Cycle Grant Request-US Open Pickleball Championship e.*ADA Accessible Beach Mats-Clam Pass Kayak Launch f.*FBU 2016 Event Expansion g.*FY 17 Grant Applications i.Category B ii.Category C-2 iii.Sports Assistance h.*Naples Depot Sub Lease for Baggage Car to Naples Chamber i.*Fulfillment Services ITB 15-6522 j.*Funding Support for February-March Sports Events https://www.colliergov.net/index.aspx?page=7684 1/21/2016 Collier County : January 25, 2016 Page 2 of 2 k.*USGA Women's Amateur Golf Event Support 8.Old Business 9.Marketing Partner Reports a.Research Data Services-Walter Klages b.Paradise Advertising-Nicole Delaney c.Lou Hammond&Associates-PR Services-JoNell Modys d.Tax Collections-Jack Wert e.Miles Media-Website Activity f.Sales&Marketing Technologies-Search Engine Optimization g.Phase V-Fulfillment Services 10.Tourism Staff Reports a.Director-Jack Wert b.Sales&Marketing-Debi DeBenedetto c.Public Relations&Communications-JoNell Modys d.Film Office-Maggie McCarty e.Sports Marketing-Parker Medley f.International Representatives-Jack Wert g.Visitor Centers-Lori Lou Waddell 11.Detailed Staff Reports 12.Council Member Discussion 13.Next Scheduled Meeting Date/Location-February 22,2016 Collier County Government Center,Administration Bldg. F,3rd Floor,3299 East Tamiami Trail,Naples,Florida 34112 14.Adjournment All interested parties are invited to attend,and to register to speak and to submit their objections,if any,in writing,to the board prior to the meeting if applicable. For more information,please contact Jack Wert at(239)252-2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding,you are entitled,at no cost to you,to the provision of certain assistance.Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East,Suite 101,Naples,FL 34112-5356,(239)252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No.99-22 requires that all lobbyists shall,before engaging in any lobbying activities(including, but not limited to,addressing the Board of County Commissioners)before the Board of County Commissioners and its advisory boards,register with the Clerk to the Board at the Board Minutes and Records Department. its https://www.colliergov.net/index.aspx?page=7684 1/21/2016 November 23, 2015 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING Naples, Florida, November 23, 2015 LET IT BE REMEMBERED the Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 8:30 A.M. in REGULAR SESSION in Building "F" of the Government Complex, Naples, Florida with the following members present: Chairma missioner Penny Taylor Vice Chai is edwedeff lark Hill Murray H. Hendel Susan Becker #c Robert Miller Ed (Ski) Olesky John Sorey, III Larry Sacher ALSO PRESENT: Jack Wert, Tourism Director Gary McAlpin, Coastal Zone Management Director Colleen Greene, Assistant County Attorney Kelly Green, Tourist Development Tax Coordinator Parker Medley, Sports Marketing Barry Williams, Director, Parks and Recreation 1 November 23, 2015 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. 1. Call to Order—Commissioner Taylor Commissioner Taylor called the meeting to order at 8:30 A.M. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Roll Call A quorum was established. 4. Changes and Approval of Agenda Mr. Hendel moved to approve the Agenda, subject to their hearing 7.f before 7.a. Second by Ms. Becker. Carried unanimously 7- 0. 5. Approval of TDC Minutes a. Regular Meeting 10/26/15 Ms. Becker moved to approve the minutes of the Oct 26, 2015 Meeting as presented. Second by Mr. Hill. Carried unanimously 7—0. 6. Presentations /Public Comment - (3 minutes each None Mr. Sorey arrived at 8.42 a.m. Mr. Olesky arrived at 8:42 a.m. 7. New Business KIFS1* f. Funding Request for Artificial Reef Documentary - $527,614 (this item was heard first) Mr. Wert reported and Commissioner Taylor provided the Executive Summary "Recommendation to procure services from Paradise Reef LLC. as a sole source provider for the production and distribution of a documentary film, a short film and two film ads about Collier County's artificial reefs in an amount not to exceed$527,614; to approve the necessary budget amendment in an amount not to exceed$527,614; and make a finding the item promotes tourism" dated November 23, 2015 for consideration. As an introduction to the item, the Council viewed the video "The Paradise Reef Project" which outlined the scope of the undertaking of developing reefs off the Collier County coast. Diane Flagg, Co-Chair of the Collier County Economic Recovery Task Force presented the item highlighting the following: • The project initiated in 2012 with the vision of constructing artificial reefs of the coast of Collier County with the final reef being "deployed" in January of 2015. • There are 36 reefs in 6 clusters in the areas of Marco Island, City of Naples and the Collier County beaches. • Studies indicate movies and TV shows often influence individuals when they are making decisions on areas to visit for vacations. • There is a history of tourism departments funding documentaries. In Australia$1.5M was 2 November 23, 2015 spent on an endeavor; in the United States Tennessee, Virginia and Kentucky have all funded films. • The film will be distributed through public television stations by WGCU. • Any unused footage will be made available to the Citizens and Convention Bureau (CVB) for promotional use at no cost other than those associated with editing at $200/hour. • Should the footage be used for promotions, there may be marketing grants available to the CVB from the State of Florida. • Two, 30-second promotional videos (a value of$129,000) are included in the proposal for use by the CVB in their advertising campaigns. Harry Julian, Marine Team International provided an overview of his company's proposal noting they have worked on many high level Hollywood films. He resides in the area and is undertaking the project for environmental reasons and will not be making any money on the film. John Stewart, filmmaker reported he resides in the area and wishes to make the film for conservation and environmental preservation reasons. Rick Johnson,WGCU reported the film will be made available to 172 American public television stations. Under Committee discussion the following was note. • The distributor cannot guarantee 172 statio' wi hoose to show the film, but a high quality project such as this is a strong incentive ' s ition'4 o show the film. • WGCU will have exclusive rights to he fi • There will be further opportunities fo * - -s, given the reefs have just been deployed and a historic timeline may be dev-Ait.-d. • The reef project was funded n 11,7 ►) in grants from the Deep Horizon Oil Spill, with private donations and wi - of taxpayer funds. Mr. Medwedeff questioned staff o viability of the proposal and which accounts would fund the project should the proposal be appro ed? Mr. Wert reported: • The amount of funds requested is similar to one season of marketing for one seasonal marketing campaign (i.e. Chicago). • Funds in the total amount of$500,000 are currently available in Category B Marketing Reserves with $500,000 remaining in the separate emergency fund. • Studies indicate documentaries do have a direct return for tourism marketing but did have a concern on authorizing the full amount of funds requested. • He estimates it would take 1 —2 years to restore the funds to the account, should $500,000 be expended on the project. Mr. Hendel move to recommend the Board of County Commissioners procure services from Paradise Reef, LLC. as a sole source provider for the production and distribution of a documentary film, a short film and two film ads about Collier County's artificial reefs in an amount not to exceed$527,614; to approve the necessary budget amendment in an amount not to exceed$527,614 and hereby finds the item promotes tourism. Second by Mr. Hill. 3 November 23, 2015 Mr. Miller expressed concern on the proposed expenditure as there are no guarantees to the number videos WGCU distributes; if it does not occur as propose, the County may not see a benefit from the funds expended. Mr. Stewart noted that over time a third party such as Netflix, Hula, etc. could pick up the film for showing. Mr. Johnson noted approximately 140 million households view PBS programming. Joanne Markiewicz, Procurement Services Division noted the sole service provider issue would need to be determined by the Board of County Commissioners who would utilize criteria, such as was adequate public notice given and viable opportunities offered to those who wish to film the ongoing activity. Mr. Sacher moved to call the question. Without a second the motion was not considered. Ms. Flagg reported that public notice was given to all parties including the Collier County Film Commission for opportunities to document the project. Now that the project is complete, the current party proposing the project is the only party that has historical footage to create the documentary. Speakers Krista Cartee, Priority Marketing spoke in su o oft roject as it is will provide an economic benefit to the area. Steve Harrington, supports the project, note ere a risk but there should be an economic return in the investment in as little as one year. Holly Boldrin, Priority Marketing • '. in s port of the project. Jack Ahern, Co-Chair Collier C Imic Recovery Task Force supports the project as is; an economic opportunity for t , .rea . d e film will also highlight the area beaches and estuaries. Peter Flood, originator of the art ial eef project spoke in support of the proposal noting, not only will the film act as promotion for th: .rea, there are other promotional spots made available for the CVB's exclusive use included with the proposal. Motion carried 8 "yes"— 1 "no." Mr. Miller voted "no." a. 2016 Beach and Inlet Monitoring Proposal - $166,919 Mr. McAlpin presented the Executive Summary "Recommendation to approve a proposal from Humiston & Moore dated November 10, 2015 for the Collier County Beaches and Inlets Annual Monitoring for 2016; approval of a Work Order under Contract #15-6382 Grant Funded Professional Services for Coastal Zone; authorize the County Manager or his designee to execute this work order and make a finding that this expenditure promotes tourism (Project No. 90536)" dated November 23, 2015 for consideration. He noted the proposal includes surveys, data collection, monitoring and reporting for Collier County Beaches and Inlets for Wiggins Pass, Doctors Pass, South Marco and the Vanderbilt, Park Shore, Pelican Bay and Naples Beaches. It will be utilized to determine beach renourishment or other work necessary in the areas for 2016. Mr. Sorey moved to recommend the Board of County Commissioners approve a proposal from Humiston & Moore dated November 10, 2015 for Collier County Beaches and Inlets Annual 4 November 23, 2015 Monitoring for 2016; approve a Work Order under Contract#15-6382, Grant Funded Professional Services for Coastal Zone; authorize the County Manager or his designee to execute the work order and hereby finds the item promotes tourism. Second by Mr. Olesky. Carried unanimously 9—0. b. FBU Local Support- $60,270 Mr. Medley presented the Executive Summary "Recommend approval of Tourist Tax Category "B" funding to support The December 2015 Football University (FBU) National Championship up to $60,270 and, make a finding that these expenditures promote tourism" dated November 23, 2015 for consideration. Mr. Hendel moved to recommend the Board of County Commissioners approve of Tourist Tax Category "B"funding to support The December 2015 Football University (FBU)National Championship up to $60,270 and hereby finds the item promotes tourism. Second by Ms. Becker. Carried unanimously 9—0. c. Funding Support for January-February Sports Events - $14,150 Mr. Medley presented the Executive Summary "Recommend approval of Tourist Tax Category "B" funding to support three upcoming FY 16 sports event• • to $ 14,150.00 and make a finding that these expenditures promote tourism" dated Nove . r .' 2015 for consideration. The events to be funded include the InfoSport Pro Soccer Combi. H ational Field Hockey Coaches Association) Convention and Recreation Tourna 7t and the Wounded Warrior Amputee Softball. Mr. Sacher moved to recommend the B.and 7" my Commissioners approve Tourist Tax Category "B"funding to support th ,co 'g FY16 sports events up to $ 14,150.00 and hereby finds the item promotes to . ,nd by Mr. Olesky. Carried unanimously 9—0. d. December Basketball Tournament Sponsorships - $12,500 Mr. Medley presented the Executiv ummary "Recommend approval of Tourist Tax Category "B" funding to sponsor two upcoming December 2015 sports events, The Gulfshore Holiday Hoopfest and The Naples Holiday Shootout, totaling$12,500.00 and make a finding that these expenditures promote tourism" dated November 23, 2015 for consideration. The funding amounts requested are $5,000 for the Gulfshore Holiday Hoopfest and $7,500 for The Naples Holiday Shootout. Mr. Olesky moved to recommend the Board of County Commissioners approve Tourist Tax Category "B"funding to sponsor two upcoming December 2015 sports events, The Gulfshore Holiday Hoopfest and The Naples Holiday Shootout, totaling $12,500.00 and hereby finds the item promotes tourism. Second by Ms. Becker. Carried unanimously 9— 0. e. RFQ #6477—Internet Marketing Services - $34,800 Mr. Wert presented the Executive Summary "Recommendation to award RFQ #6477 to Atilus for Internet Marketing Services make a finding that this expenditure promotes tourism" dated November 23, 2015 for consideration. He noted the contract was "bid out" and the department received 15 responses and the lowest qualified bidder was Atilus of Bonita Springs, FL. The funds have been budgeted for FY16 and will be utilized for search engine optimization. Mr. Sacher moved to recommend the Board of County Commissioners award RFQ #6477 to 5 November 23, 2015 Atilus for Internet Marketing Services and hereby finds the item promotes tourism. Second by Ms. Becker. Carried unanimously 9— 0. g. Landscaping Improvements for Beach Park Facilities - $12,355 Mr. Williams presented the Executive Summary "Recommendation to approved three (3) Work Orders to McGee &Associates for a total amount of$12,355 for landscape design services at beach park access and parking locations and make a finding that these expenditures promote tourism" dated November 23, 2015 for consideration. He noted the locations for the scope of work are North Gulf Shore Access and Parking, South Marco Parking Lots and South Marco Beach Park Access. Mr. Sacker moved to recommend the Board of County Commissioners approve three (3) Work Orders to McGee &Associates for a total amount of$12,355 for landscape design services at beach park access and parking locations and hereby finds the item promotes tourism. Second by Mr. Olesky. Carried unanimously 9—0. h. TDT Grant Program Study by Collier Citizens Council Mr. Wert presented the Executive Summary "Review of Study on Tourism Grant Program by Collier Citizens Council" dated November 23, 2015 for consideration. A summary of the findings developed by the Citizens Council included: 1. Publicize the grant criteria earlier and more w' 1 , nd the organizations that have received this funding in the past. Use direct mail, pre re ease d local media articles. 2. Simplify the application and reimbursement p ess based on input from an ad hoc committee from eligible organizations. 3. Establish a new category for events that o irectly attract tourists such as cultural arts events. Pat Bush, Collier Citizens Council as present and provided a brief overview on their endeavor. Under Council/Staff discussion, the following was noted: • There was approximately $415K available in FY14/15 grants and only $50K (approximate) was utilized by applicants. • Staff noted they have simplified the application process and met with representatives of the County Clerk's Office to facilitate the expenditure validation process, however it may be beneficial to convene a workshop with interested parties to further review the item. • The Council expressed concern in regards to establishing a new category for events that do not attract tourists, (although tourists may attend) is contrary to goals of the grant program. Mr. Sorey moved to direct Staff to undertake the necessary measures to convene a workshop to review the TDC Grant Guidelines. Second by Ms. Becker. Carried unanimously 9— 0. The Council reported the major participants shall include a representative from the TDC(Ms. Becker), any organizations that have utilized or may potentially utilize the program, the Collier Citizens Council and the Clerk of Courts. i. TDT Allocations Workshop Report 6 November 23, 2015 Mr. Wert presented the Executive Summary Review and discuss report of the TDC Workshop on November 16, 2015 regarding current allocations of the Collier County Tourist Development Tax (TDT) dated November 23, 2015 for informational purposes. He provided an overview of the workshop noting: • The meeting included a review of the County's competitive set of destinations on tourist tax items. • Staff provided an overview on the history of the tourist tax in Collier County. • Mr. McAlpin provided a report on funding for major beach renourishment projects and projections indicate $29M will be available for beach renourishment by 2020. • Those present were not in favor of raising the tourist tax rate from 4 percent to 5 percent. • Those present determined current allocations for expenditures of tourist tax revenues should remain"as is." Mr. Hendel reported the original concept for initiating the tourist tax was for funding beach renourishment and beach park facilities. He expressed concern on the current practice of yearly truck-haul projects which may not be acceptable to the residents of the Vanderbilt Beach area. Raising the tourist tax rate would provide additional funds to allow the County to complete major renourishment projects on a longer term schedule. Speaker Ian Mckeag Collier Citizens Council express o ern ere may not be enough funds available for a major beach renourishment project ans a do coinciding catastrophic storm event. Ms. Becker moved to accept the Repo "Corr ounty Tourist Development Council(TDC) Workshop Meeting November 16, 2, Ito ec' d by Mr. Olesky. Motion carried 8 "yes"—1 "no." Mr. Hendel voted "no." j. December TDC Meeting Discussion Mr. Wert presented the Executive grmmary "Discuss and recommend possible cancellation of December 28, 2015 TDC Meeting dated November 23, 2015 for consideration. Mr. Hill moved to cancel the regularly scheduled December Meeting. Second by Medwedeff. Carried unanimously 9— 0. 8. Old Business None Mr. Sorey left at 11:21 a.m. 9. Marketing Partner Reports Mr. Wert presented the Slideshow"Marketing Partner Reports—November 23, 2015" including the following reports presented by staff and consultants: a. Research Data Services —Jack Wert "Research Report—Klages Research and Research Data Services, Inc. " Mr. Hendel left at 11:31 a.m. 7 November 23, 2015 b. Paradise Advertising—Cedar Hames/Nicole Delaney Advertising Report Paradise Advertising and Marketing, Inc—November 23, 2015. " c. Lou Hammond & Associates—PR Services—Jack Wert "Public Relations Update TDC Meeting LHA Agency & CVB PR Highlights Report October— November 12" -November 2015. d. Tax Collections—Jack Wert "Collier County Tax Collector's Tourist Tax Collections" e. Miles Partners, Inc. —Website Activity—Buzzy Ford "Web Site Analytics" f. Sales & Marketing Technologies, Inc. - Search Engine Optimization—Jack Wert "Search Engine Services" g. Phase V - Fulfillment Services—Jack Wert "Phase V Fulfillment Services" 10. Tourism Staff Reports The following reports were submitted by staff: a. Director—Jack Wert b. Sales & Marketing—Debi Benedetti c. Public Relations & Communicatio — one odys d. Film Office—Jack Wert e. Sports Council—Jack Wert f. International Representatives ert g. Visitor Centers—Lori Lou Wadd 11. Detailed Staff Reports Submitted 12. Council Member Discussion Ms. Becker reported the 3rd St. Visitor's Center has nearly exhausted their supply of Portuguese language Visitor Guides. 13. Next Scheduled Meeting Date/Location—January 25,2016—8:30 a.m. Collier County Government Center, Administration Bldg. F,3rd Floor, 3299 East Tamiami Trail, Naples, Florida 34112 8 November 23, 2015 ***** There being no further business for the good of the County, the meeting was adjourned by order of the chair at 11:55 A.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Chairman, Commissioner Penny Taylor ', These minutes approved by the Boar. o 1 ittee on as presented or as amended 9 January 25, 2016 New Business 7-b 1 of 5 EXECUTIVE SUMMARY Recommendation to award a Change Order in the amount of $46,180 to Compass Construction, Inc. to upgrade the Pickleball courts surface at East Naples Community Park and make a finding that this expenditure promotes tourism and approve necessary budget amendment. OBJECTIVE: To upgrade the pickleball court surface at the East Naples Community Park (ENCP) for the conversion of the Skate Park to twelve pickleball courts for the 2016 US OPEN Pickleball Championship. CONSIDERATIONS: Collier County approved a three year hosting agreement with Spirit Promotions to hold the 2016-18 US Open Pickleball Championships at ENCP on April 14,2015. This weeklong event is projected to attract 1,000 participants, spectators, and overnight visitors and will be nationally televised by CBS Sports. Construction Contract No. 14-6307 to convert the Skate Park into pickleball courts was awarded to Compass Construction, Inc. on September 14, 2015. The bid alternates for court surfaces were DecoColor Textured Acrylic Color Surfacing ($30,503) and DecoTurf 6 Layer Cushion System ($76,683). The less expensive DecoColor Textured Acrylic Color Surfacing was accepted by the Parks and Recreation Division due to budgetary constraints; however, after further input from stakeholder groups, the tournament quality surface is needed to attract future Pickleball tournaments. Tourist tax funds are eligible to be used for this improved surface in support of the County's sports marketing efforts. The Pickleball tournament promoters have committed to resurfacing at least one court as the stadium court at their own expense. The County will enter into an access agreement with the Pickleball tournament promoters to allow this improvement. Once complete,the improvement will remain a County asset. FISCAL IMPACT: The budget for the existing Pickleball courts contract is provided in Parks Capital Improvement Fund (306) Project No. 80274 (East Naples Comm. Park Pickleball Courts). Additional project funding in the amount of$46,183 is required for the change order discussed herein. The TDC Tourism Promotion Fund (184) budget includes a $100,000 Sports Marketing allowance for support of sports venues. A portion of this allowance will be used for the proposed court surface upgrade. A budget amendment will be processed moving a portion of the sports venue support reimbursement from the Parks operating budget to Project No. 80274 (ENCP Pickleball Courts) in Parks Capital Improvement Fund (306). Notes: The $100,000 budget is reimbursement revenue in 001-156344-487910, Parks Athletic Programs budget. Budget Action: move $46k of the reimbursement revenue from 001 to 306. Cut Parks 001 expense budget, increase 306 project budget. Invoice Fund 184 from both Parks 001 and Parks Project 306. to execute reimbursement. As discussed above, the upgraded surface for one court will be paid for solely by the Pickleball tournament promoters. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. January 25, 2016 New Business 7-b 2 of 5 LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Tourist Development Council recommends award of the proposed change to the upgraded Pickleball courts surface at ENCP to Compass Construction, Inc. in the amount of $46,180, approve necessary budget amendment and makes a finding that the project expenditure promotes tourism. Prepared by: Margaret A. Bishop, P.E., Senior Project Manager,Facilities Management Division Attachments: 1)Change Order,2) BA January 25, 2016 New Business 7-b Procurement Se 31.5gPs C„ i..r C 'ounty Change Order Form ❑Contract Modification VI Work Order Modification ❑Amendment Contract/l: 14-0307 Change tk 1 Purchase Order If: 4500100831 1 Project 1/: 80274 Contractor/Firm Name: Compass Construction,Inc. Contract/Project: East Naples Community Park Pickieball Courts Project Manager Name: Margaret Bishop Parks&Recreation Division Name: Original Contract/Work Order Amount $ 149,186.00 Original BCC Approval Date;Agenda Item// Current BCC Approved Amount tIN/A1 ;Last BCC Approval Date;Agenda Item# Current Contract/Work Order Amount $ 149,186.00 6/23/2016 SAP Contract Expiration Date(Master) Dollar Amount of this Change $ 46,180.00 30.95% Total Change from Original Amount Revised Contract/Work Order Total $ 195,366.00 IINIA Change from Current BCC Approved Amount Cumulative Changes $ 46,180.00 30.95% !Change from Current Amount Completion Date,Description of the Task(s)Change,and Rationale for the Change __I ' Notice to Proceed 9/14/2015 Original 1/12/2016 I Last Approved 3-8-2016 Revised Date 4-7-2016 Date Completion Date --) Date (Includes this change) it of Days Added 30 Select Tasks ❑Add now task(s) ❑Delete task(s) N Change task(s) ❑Other(see below) Provide a response to the following:1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/ or the additional days added (if requested); 2,)why this change was not included In the original contract; and, 1) describe the Impact if this change Is not processed. Attach additional Information from the Design Professional and/or Contractor If needed. 1)Compass Construction,Inc.was awarded a work order for the conversion of the East Naples Community Park Skate Park to 12 pickieball courts for the 2016 US Open Pickleball Championship.Compass Construction was issued the Notice to Proceed to construct the pickieball courts with the alternate surface of DecoColor for$30,503.00. The DecoTurf surface alternate was not chosen because of the higher cost of$76,683.00. The contractor began the work on schedule and has removed the skate park equipment and prepared the concrete slab for installation of the DecoColor surface,The contractor was issued a time suspension until funding is approved.An additional 30 days is needed because of the time it took for stakeholder input. i 2)This change was not included in the original contract because funding for the DecoColor surface was available. The difference In price for the more expensive material is$46,180.00. Stakeholder input requested that the more expensive DecoTurf material be Installed because it Is a professional,tournament grade,6 layer cushioned surface that is easier to play on and will accommodate the growing demand for years to come. Funding is being requested from the Tourist Development Council at the January 25th meeting. 3)If the change is not processed the contractor can continue with the original work and install the DecoColor surface. However, stakeholder concerns will not be addressed. i Prepared by:Mar aret Bisho addles Manar ement Division / r4- 1 42,1. ' Date: /-/'f /4 (Project Manager Name and Division) Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance, The adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/ Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs, Accepted by:, 47A- Date: 1/11/16 (Contractor/Vendor/Consultant I Design Professional and Name of Firm,if project applicable) Approved by:, NIA y .. Date: r (De i rofessigrl land me of Firm,if project applicable) � , ,� r / �} Approved by:`, 217'� _„4/ "s l -- Date: r• urement Professional) r i Revised:10/28/2014 (Divisions who may required Monet signatures may include on separate sheet.) PROCUREMENT USE ONLY Adman BCC BCC ES January 25, 2016 New Business 7-b 4of5 co N V < n (1 co m Q N v' 3 3 n z a) i d o -v ..) O O '^ 0 1✓ (D A LA 01 1= rt 1 i - W C O _R V V O O - 7 7 (D (-1 -0 O d ,"s- in in in in in in p a o N N N 1-. 1--) A N g F- Lo 40 W (CD 01 O A .tom W 0 a vl l0 u1 1-, in 01 3 5 W al N }o 01 n 0 0 0 0 0 o -v in in in in in iii D (m (I A w o1W+ ' o a -, a. N W W Fn W O r N pp O Cl 0 0 0 0 0 " ~ C in in in in in G D In A W H W W cu NN N W 0 - cD O ha N O N r+ N 0 0 0 0 O N O O O O co in to to to in w CD n in O -i co C men on .1 V Q Ol - V1 V Sr' 01 01 It Y O0 O V1 00 cv l0 01 .P V1 W ro O O O O O 3 0 0 0 0 0 A 1A -0- U). in in p g (D (i O N N t-) N }-. 0 D. O 00 O1 V1 Vi 5 + 00 PI O1 N p V l0 W In M -f CO V l0 01 00 0 O O 01 1-+ 000 00 in in in in in -rj 0 rD n n V 0 0 N V �Ui 0 QA1 O -4 0 W O O 00 1-� ' O co N t0 co (D V W H l0 O 7 0 0 0 0 0 ft) 0 0 0 0 January 25, 2016 New Business 7-b 5 of 5 Compass Construction, Inc. East Naples Community Park Pickleball Courts BID NO. 14-6307 ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT Each 1 Remove&Dispose of Skate Park LS $17,173.00 $17,173.00 Equipment 2 Repair Existing Concrete Slab& LS $6,175.00 $6,175,00 Prepare for Conversion _ 3 Pour Concrete Slabs&Sidewalks LS _ $22,875.00 $22,875.00 4 Install DecoTurf 6 Layer Cushion LS $76,683.00 $76,683.00 System 5 Line/Stripe Courts LS $4,875,00 $4,875.00 6 Install Pickleball Nets 12 $2,700.00 $2,700.00 7 Install Fence&Gates LS $45,985.00 $45,985.00 8 Media Blasting LS $900.00 $900.00 Allowance for unforeseen $20,000.00 $20,000.00 conditions to Include concrete, nets,fence,striping, Playing Surface Base Bid Total $197,366.00 -- I BID ALTERNATE ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT Each 1 DecoColor Textured Acrylic 1 $30,503.00 $30,503.00 Color Surfacing 2 Add(6)-36"Gates _ 1 _ $3,422.00 $3,422.00 Alternate Total $33,925.00 June 25, 2016 New Business 7-c 1 of 5 EXECUTIVE SUMMARY Recommendation to approve Amendment # 1 to Contract # 15-6439 Hosting Agreement between Collier County and the US Open Pickleball Championship for access to County Park property to provide a stadium court for the Championship tournament. OBJECTIVE: Grant access to Spirit Promotions and its contractor to provide a stadium court the US Open Championship. CONSIDERATIONS: Collier County will host the US Open Pickleball Championships in April 2016. Pursuant to the terms of the Hosting Agreement, the promoters of the event are to provide a stadium court for the finals of the US Open Pickleball Championship. This work requires granting access to the promoter's contractor to resurface the court and add bleachers to the site. Amendment # 1 to Contract # 15-6439 grants that access and includes the donation of the upgraded court and bleachers to the County. FISCAL IMPACT: Tourist tax in the amount of $46,180 will be used to add a tournament quality top surface to the other Pickleball courts at East Naples Community Park at the time the stadium court construction work is being done. This expenditure is on a separate TDC agenda item. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this Executive Summary. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: Recommendation to approve Amendment # 1 to Contract # 15-6439 between Collier County and the US Open Pickleball Championship for access to County Park property to provide a stadium court for the Championship tournament. Prepared by: Jack Wert, Tourism Director Attachments: (1) Amendment# 1 to Contract# 15-6349 June 25, 2016 New Business 7-c 2 of 5 Amendment#1 to Contract#15-6439 "Naples,Marco Island,Everglades Convention&Visitors Bureau and U.S. Open Pickleball Championships Hosting Agreement" This amendment, dated February , 2016 to the referenced Agreement shall be by and between the parties to the original Agreement, Spirit Promotions (to be referred to as "Contractor") and Collier County, Florida, (to be referred to as "Owner"). Statement of Understanding. RE: Contract#15-6439 "Naples, Marco Island, Everglades Convention & Visitors p;;41 Bureau and U.S. Open Pickleball Championships Hostt Agreement In order to continue the services providedfor'in the original Agreement referenced above, the Contractor agrees to amend the Agreement ashprovided herein. i If WHEREAS, the U.S. Open,pickleball Championships Hosting Agreement provides that Spirit Promotions shall provide a pickleballst,41um court for the event; and WHEREAS, Spirit Promotions has come o to the County that it will provide a iF � llJf �f'ij SIG s+. oi��i fl stadium court and bleachers for the event fit, it `own expense and once completed, Spirit Promotions will donate theyupgrad stadium coortto the County; and WHEREAS the Board-of;.County'Commissioners agrees to allow Spirit Promotions to ri r convert ank .kiting tennis cou t(s) into a pickleball stadium court for purposes of the U.S. Open Pickleball Championships and„indefinitely, and the Board hereby accepts the donation of the pickleball court(s). NOW THEREFORE in consideration of One Dollar ($1.00) and other good and valuable consideration exchanged amongst the Parties, and in consideration of the covenants contained herein, the Parties hereby enter into this Amendment on the following terms and conditions: June 25, 2016 New Business 7-c 3 of 5 1. Spirit Promotions shall: a. Provide a pickleball stadium court at its own expense by converting an existing tennis court into a stadium pickleball court with an upgraded surface to be ready for the U.S. Open Pickleball Championship on April 26, 2016; b. Select and retain the contractor or vendor to conduct the work; c. Construct the stadium pickleball court in compliance with the diagrams attached hereto as Exhibit"A"; d. Require the contractor or vendor to intain insurance in compliance with the requirements found in Exhibit? " with Collier C',`'ounty Board of County Commissioners named as an additional insured;, e. Secure all necessary permits at its own ense to conduct the work; 1 �'a 1+1 f. Provide County property, .,wit l ' asonable protection during the work and any Nor qtthi damages to County propertyts all be repaired at the Contractor's expense; g. Improvements shatl,be complete and all signs of construction removed prior to the dart ofthe''t QpenP19,14eball Championships; h Donate tle,value of the improvedF-1 tennis court to a pickleball court(s) to Collier County; i. Purchase, install,and dismantle bleachers for the event; and j. Remove e istingfencing for purposes of construction/surface upgrade and replace existing fence at the end of the tournament following removal of the bleachers. k. Indemnification. To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory June 25, 2016 New Business 7-c 4 of 5 violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party = or person described in this paragraph. This section does not pertain' .to any incident arising from the sole negligence of Collier County. a ' J F,, The duty to defend under'this J�',Section (i) is independent and separate from the duty to indemnify, nd the duty to de edd exists regardless of any ultimate liability of the Contractor,County and any indemnified party. The duty to defend arises immediately upon presentation claim by`any party and written notice of such claim being 'provided to Contractor. Contractor's obligation to indemnify Ear and defend incler this Section (i) will-survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and' nally barred,{bey the applicable statute of limitations. 2. Collier Count shall: a. Provide access to the East Naples Community Park tennis facility for Spirit Promotions to improve the existing tennis court as depicted in Exhibit A. b. Provide two sets of bleachers for the U.S. Open Pickleball Championship event. 3. Termination: This Amendment may be terminated by either party with ten days written notice to the other. June 25, 2016 New Business 7 of-c 5 All other terms and conditions of the Hosting Agreement shall remain in force. IN WITNESS WHEREOF,the parties have each, respectively, by an authorized person or agent, have executed this Amendment on the date(s) indicated below. Accepted: , 2016 Dwight E. Brock, Clerk OWNER: BOARD OF COUNTY COMMISSIONERS BY: OF COLLIOUNTY, FLORIDA f3 �} Contractor's First Witness: BY: �' 'I�I{{71 {� O`NNA FIALA, Chairwoman By: Signature iONTRACTOR: ��`;{SPIRIT PROMOTIONS , Print Name By ,. Contractor's Second Witness: Signature { kph;{�t�I ��I�Ir By: Print Nate and Title Signature Print Name { 1'1°r Approved as to Form and Legality i, ,h a ,� II $ a y Colleen M. Greene '4411'' '' 4 > Assistant Gounty Attorney)=, ql !., f{ 4,4,,, January 25, 2016 New Business 7-d 1 of 19 EXECUTIVE SUMMARY Recommendation to approve a Tourist Development Council Category "B" out of cycle marketing grant application for Spirit Promotions, Inc. in the amount of $25,000 to fund airing and production costs for a prime time special highlighting the 2016 US Open Pickleball Championships in Collier County and make a finding that this expenditure promotes tourism. OBJECTIVE: To obtain Collier County Tourist Development Council grant funding for a prime time special highlighting the 2016 US Open Pickleball Championships in Collier County. CONSIDERATIONS: The US Open Pickleball Championships will take place in Collier County at East Naples Community Park from April 26 — May 1, 2016. This will be the inaugural year of a three year contractual commitment with Collier County to bring the US Open Championships to our area(#15-6439, approved 4/14/15, item 16F4) attached. Spirit Promotions, Inc.,the event organizer, has submitted an out of cycle marketing grant request in the amount of$25,000 to assist with airing and production costs for a one hour television special on CBS Sports that highlights the US Open and prominently features Collier County as a sports tourism destination of choice. The broadcast is anticipated to reach approximately 100 million homes throughout the United States and further drive visitation in years 2 and 3 to experience this world class event in our destination. The show will run prime time on a pre-determined weekend in June and have a minimum of one re-broadcast. Event organizers anticipate in excess of 1000 participants with an additional 2,000 projected overnight visitors over the course of the six day event, resulting in an economic impact of approximately $2.2 million dollars to Collier County. This project meets the guidelines and criteria for funding eligibility as a Category"B" Marketing Grant. FISCAL IMPACT: Funds in the amount of$25,000 are available in Tourism Promotion Fund 184 for this grant request. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: Recommendation to approve a Tourist Development Council Category "B" out of cycle marketing grant application for Spirit Promotions, Inc. in the amount of $25,000 to fund airing and production costs for a prime time special highlighting the 2016 US Open Pickleball Championships in Collier County and make a finding that this expenditure promotes tourism. Prepared by: Jack Wert,Tourism Division Director Attachments: Grant Application, Hosting Agreement January 25, 2016 New Business 7-d 2 of 19 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL (TDC) GRANT FUNDING APPLICATION REQUEST CATEGORY "B" MARKETING AND NON SPORTS EVENTS GRANTS FISCAL YEAR 2015-16 TIMETABLE FOR REVIEW: Completed applications must be received by the Tourism Department Office no later than 5:00 P.M. on Friday, April 17, 2015. Applications shall be delivered to the Tourism Development Department Office: 2660 North Horseshoe Dr, Suite 105 Naples, FL 34104. For further information, telephone (239) 252- 23 84. The Tourist Development Council (TDC) will receive the recommendations from the Tourism Development Staff, and will vote on each qualifying applicant and prepare, in priority order, their recommendations for funding for Fiscal Year 2015-16. Funding recommendations of the TDC are find, and will be presented to the Board of County Commissioners as pat of the County's budget process for FY 2015-16. After budget approval, contracts will be negotiated with the selected applicants, with assistance from the County Purchasing Department and the County Attorney's office, and then presented to the BCC for final approval. Once executed, these contracts will be monitored and Requests for Fund Forms and Status Reports will be reviewed by the Tourism Director gore submission to Clerk's Finance Department for potential reimbursement. No projects are approved and no funds may be expended until the contract is approved and signed by the Chairman of the Board of County Commissioners. All materials submitted with applications will become a matter of public record, open to inspection subject to Chapter 119, Florida Statutes. REQUIREMENTS: 1. All collateral material and advertisements should identify where possible the Collier County tourist development tax as a funding source. All printed material and all print and broadcast ads where possible should contain_the verbiage: "A cooperative effort funded by the Collier County Tourist Development Tax"; and/or display the CVB logo and website url (www.paradisecoast.com). 2. Collier County policy requires submission to the Tourism Director or his designee the following: vendor invoices, copies of credit card receipts and statements and two-sided copies of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment, original tear sheets of print ads, affidavit of broadcast dates and times, screenshots of on-line ads, or samples of printed materials. Should these documents be unavailable, the Grantee may submit other legally viable evidence of payment for consideration by the Clerk's Finance Department. No advanced payments are authorized. There are no exceptions. January 25, 2016 New Business 7-d 3 of 19 AUTHORIZED USES OF TOURIST TAX FUNDS: Category`B"Tourist Tax Grant funding is available for the following types of uses. 1. Advertising and promotional campaigns supporting events or marketing projects in media such as broadcast, web and regional print and distribution and must be placed in media that runs outside Collier County(can also run in Collier County). 2. Printing and distribution of promotional pieces, creative design, printing, copying, ad placement cost and distribution of direct mail. 3. Creating an internet web site promoting the event linked to the CVB website to increase participation, attendance and awareness of the event and to generate hotel room nights and spending throughout the County. TOURISM FUNDS MAY NOT BE USED FOR: 1. Prize money,scholarships, awards,plaques, or certificates. 2. Travel expenses related to any traveling exhibit,contest judges or staff travel. 3. Projects restricted to private or exclusive participation. 4. Private entertainment, food,and beverages and lodging. 5. Operating expenditures directly or indirectly related to the project or event such as equipment or facility rental. 6. Legal,medical, engineering, accounting,auditing,planning,feasibility studies,consulting services or fees. 7. Salaries or supplements to salaries for existing or future staff,or employment of personnel directly or indirectly related to the project or event. 8. Tangible personal property including but not limited to office furnishings or equipment, permanent collections,or individual pieces of art. 9. Interest or reduction of deficits and loans. 10. Expenses incurred or obligated prior to or after the project period. 11. Advertising and promotional materials distributed at the venue as part of an event,or after the event. 12. Payments for services or goods purchased for previous or other events. 13. Capital or infrastructure projects. 14. Payment for expenses that occur or are delivered prior to or after the effective date of the agreement with the grantee. 15. Deposits on exhibits. January 25, 2016 New Business 7-d 4 of 19 MARKETING GRANT CATEGORIES/GUIDELINES 1. Priority for grant funding will be given to events held or marketing run during our destination's shoulder and slow season(May-November). 2. Events must have the ability to attract overnight visitors to Collier County. I Major Events: Staged in the County that will attract large numbers of overnight visitors from outside the County.Examples are multiple-day art, food and entertainment festivals. II Sponsorships Funds are to be used exd usi vel y for advertising and promotion in media that runs outside Col I i er County (cal al so run i n Col I i er County). III First Time Events: These include newly created events, or ones that have little history. Subsequent yea- funding will be determined by results of the first or subsequent year room night production resulting from the event. IV Cultural Events: Two or more day events that can bring significant number of out of area vi si tors to Col I i er County using the same gui del i nes as events I i sted above. V Marketing Assistance: Organizations located in Collier County that request marketing assistance for projects highlighting more than one tourism business that further the mission of the TDC and the CVB and do not meet the guidelines for a Category C-2 Museum grant. Examples would be production of brochures, maps, documentaries, special package promotions and fad I ity marketing programs. January 25, 2016 New Business 7-d 5 of 19 APPLICATION FOR GRANT FUNDING GENERAL INSTRUCTIONS I. Please submit your completed application in digital format (pdf) via email to kellygreen @colliergov.net and all supporting documents in a separate .pdf document for consideration by the Tourist Development Council. Please do not upload zip files as we cannot open them. 2. Complete each item of each applicable section. DO NOT SKIP ANY INFORMATION THAT APPLIES TO YOUR ORGANIZATION. Please call the Tourism Office at(239)252-2384 with any questions. 3. Be sure to have your Chief Official and Secretary or their designee sign the application on the last page. 4. One copy of each of the following items is required and attached to original application: ( ) Charter, Articles of Incorporation, By-Laws, Proof of Current State of Florida Status(except government entities)—N/A ( ) Minutes of meeting authorizing officers or proof of authority to apply for these tourism tax funds—N/A ( ) IRS Determination Letter of non-profit status—Not a non-profit business ( ) Form 990(except government entities)—Not a non-profit business ( ) List of current Officers and Board members with terms,or mayor, City Council Terri Graham—President, Spirit Promotions Chris Evon—Executive Director, Spirit Promotions ( ) Organizational Chart—N/A ( ) Copy of financial statement of your most recent fiscal year(except government entities) N/A ( ) Proof of Liability Insurance naming Collier County as an additional insured that will be in effect during the grant period. Attached ( ) Letters of Commitment from co-sponsors and matching funds contributors—N/A Name of Grant Preparer: (Please Print) Terri Graham January 25, 2016 New Business 7-d 6 of 19 Signature of Grant Preparer: Terri Graham Date: January 6, 2015 COLLIER COUNTY GOVERNMENT TOURIST DEVELOPMENT COUNCIL GRANT APPLICATION CATEGORY "B" MARKETING OR EVENT GRANTS FY 15-16 I GENERAL INFORMATION To assist us in evaluating the impact your project may have on Collier County and to better understand what support you are requesting,the following questions must be answered in full. (1) LEGAL NAME OF ORGANIZATION: US OPEN Pickleball Championships DBA Spirit Promotions (2) NAME OF PROJECT OR EVENT 2016 US OPEN Pickleball Championships (3) Contact Person's Name: Terri Graham Phone#: 773-383-9463 Cell Phone#773-383-9463 E-mail Address:terri@ usopenpickleballchampionship.com (4) COMPLETE ADDRESS OF ORGANIZATION: STREET 1325 Glengary Court CITY: Wheeling ST: IL ZIP: 60090 PHONE: 773-383-9463 FAX: Website: usopenpickleballchampionship.com (5) ORGANIZATION'S CHIEF OFFICIAL'S NAME: Terri Graham TITLE: President Address if different from above: PHONE: FAX: E-Mail: terri @usopenpickleballchampionship.com January 25, 2016 New Business 7-d 7 of 19 (6) ORGANIZATIONAL STRUCTURE: ()NON-PROFIT( )GOVERNMENT AGENCY (X)FOR-PROFIT ORGANIZATION (7) GRANT AMOUNT REQUESTED: $25,000 (8) PROJECT TYPE(Check all that apply) ( )PROMOTIONAL MATERIALS (Brochures,flyers, website) ()MARKETING PROGRAM (Advertising, Public Relations, Digital or Social Media) (X)OTHER(Describe)Production and airing on CBS Sports (9) If the entire Tourist Tax funding request cannot be funded,may the project be restructured with less funding? (X) YES ( )NO (10). PROJECT DESCRIPTION: describe in detail the project for which funding is requested: The US OPEN Pickleball Championships will take place at East Naples Park from April 26—May 1, 2016. Over 2.5 million people play Pickleball around the country and it is growing at a 20%rate per year. We expect over 1000 participants and another 2000—3000 spectators throughout the 6-day event. 80%of all participants and spectators will be traveling to Collier County from other parts of the country and world. Pickleball is being played all over the country and also reaching Mexico, Canada, and the UK. There has never been a broadcast of Pickleball on TV. We have negotiated with CBS Sports to air a 1-hour show that highlights the US OPEN and also the Naples lifestyle and community. The show will run prime time on a weekend in June and will also have a minimum of one rerun. The US Open will be more than a tournament. It will be an event filled with a media/kids day, parties,and plenty of Pickleball. Our goal is for everyone to go back to their home and bring more people to Naples the following two years while the event is in Naples. The broadcast will reach close to 100 million homes around the United States drawing more people to Naples in years 2 and 3 to experience this world class event. (11). APPLICANT'S GRANT HISTORY: Have you received previous grant assistance from the Collier County Tourist Development Council? ( ) YES (x)NO. If"Yes", specify the year(s),the project name,the amount of the grant awarded and the number of visitors and hotel room nights generated by the grant activity. YEAR PROJECT/EVENT NAME January 25, 2016 New Business 7-d 8 of 19 PREVIOUS GRANT AMOUNT$ # VISITORS ATTRACTED: #HOTEL ROOM NIGHTS GENERATED Please add additional year grant details below using the format above. If you have previously received funding from the TDC,please attach a copy of your FINAL STATUS REPORT including attendance,economic impact and other information that will enable the TDC staff to evaluate your prior experience. (12). OTHER FUNDING SOURCES: List the sources and amounts of confirmed other funds and planned revenue sources to support the amount of the grant. Tourist Tax grant funds cannot be the sole source of funding. Personal Funding $10,000 Event Sponsors $10,000 $ $ $ TOTAL OTHER FUNDS: $20,000 (13) Provide projections of the Direct Economic Impact this project will have on Collier County.The TDC office has a calculation model that you can use, if needed. Projected#of Overnight Visitors 2000 Hotel Room Nights 700 Tourist Tax Revenue$41,832.73 Visitor Spending$893,720,00 Economic Impact: $2,219,940.00 PROJECT BUDGET RECAP INCOME SOURCES: TOURIST DEVELOPMENT TAX GRANT REQUEST $25,000 TOTAL ADDITIONAL FUNDING SOURCES (From previous page) $20,000 OTHER INCOME SOURCES $_0 TOTAL INCOME-ALL SOURCES $45,000 PROJECT EXPENSES: January 25, 2016 New Business 7-d 9 of 19 Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on page 2. Provide an itemized summary indicating the intended use of Tourist Development Tax(TDT)funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed. Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. Purchase air time on CBS Sports $16,000 Production Costs $ 9,000 Total Tourist Tax Funds Utilized: $25,000 Other Project Expenses not using Tourist tax grant funds: Additional Production charges $11,000 Hiring talent for broadcast $5,000 Scaffolding and/or rental of lifts $5,000 Food for participants& spectators $50,000 Renting Bleachers $18,000 Building Championship Court $40,000 Renting A/V equipment $25,000 Team Travel to Naples $20,000 Renting tents,tables,chairs,etc $30,000 Beer,soda,beverages $10,000 Printing programs,credentials,etc $15,000 Participants Souvenir shirts $27,000 Event Insurance $6,000 Prize Money $30,000 Lawyer fees $14,000 Website Designer $8,000 Administration fees $5,000 Entertainment $6,000 January 25, 2016 New Business 7-d 10 of 19 Other Misc. Expenses $20,000 Total Other Project Expenses: $345,000 Profit(Loss) $(300,000) CERTIFICATION Please attach a copy of the Corporate Minutes or proof of authority authorizing this application for Tourist Tax Grant funds for the purposes stated in this application I have reviewed this Application for Grant Funds from the Tourist Development Council for FY 2015-16. I am in full agreement with the information contained herein and have the authority to request this funding on behalf of the organization. To the best of my knowledge, the information contained in this Application and its attachments is accurate and complete. Chief Corporate Officer(or designee): Terri Graham Signature Terri Graham, President Spirit Promotions Printed Name and Title January 6,2016 Date Corporation Secretary(or designee) Chris Evon Signature Executive Director,Spirit Promotions Printed Name and Title January 6,2016 Date January 25, 2016 • New Business 7-d 11 of 19 16F4 US OPEN PICKLEBALL Naples,Marco Island, Everglades Convention & Visitors Bureau & U.S. OPEN Pickleball Championships Hosting Agreement #15-6439 Overview: US OPEN Pickleball Championships ("US OPEN") desires to have Collier County host the 2016, 2017 and 2018 US OPEN Pickleball Championships at its facilities in Collier County, Florida. By hosting the largest and most prestigious pickleball tournament in the world, Collier County will immediately be internationally recognized as a "best in class" county for the sport of pickleball. This Agreement between Board of County Commissioners, Collier County Florida ("Host" or "Collier County") c/o Naples, Marco Island, Everglades Convention and Visitors Bureau as having a mailing address of 2660 N. Horseshoe Drive #105, Naples, FL, 34101 and Spirit Promotions ("Vendor" or "US OPEN") having a mailing address of 1325 Glengary Court, Wheeling, IL 60090. 1. US OPEN Agrees to Provide: • All appropriate event administration staff; • 3 year commitment to bring the US OPEN PICKLEBALL CHAMPIONSHIPS to Collier County, Florida; • Required liquor licenses to allow US OPEN the ability to sell alcohol beverages at the event. • 2. Collier County Agrees to Provide: • Rent-free venues including East Naples Community Park and other space as reasonably necessary through prior arrangement with Collier County Convention and Visitors Bureau staff, and additional event needs Including but not limited to the following items: GA Page 1 of 7 January 25, 2016 New Business 7-d 12 of 19 • • Use of the athletic courts for event purposes; 16 F 1, • Collier County Parks and Recreation staffing; �{ • Lighting as necessary to operate the event; • Adequate event parking; • Funding for a certified Athletic Trainers, Certified Massage Therapists, and Certified Personal Trainers not to exceed $5,000.00. Funding will be paid directly to Vendor, upon receipt of a proper invoice and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act"; • Funding for police/EMT support not to exceed $5,000.00. Funding will be paid directly to Vendor, upon receipt of a proper invoice and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act"; • Year round promotion on Collier County Convention and Visitors Bureau's sports marketing website, Facebook, and Twitter; • Collier County Convention and Visitors Bureau will assist with hotel logistics including gathering of rates and banquet needs; • Assistance with local volunteers in coordination with US OPEN leadership; • Concessions Operations if needed by prior arrangement with Collier County staff; • Assistance with Public Relations and Media Outreach; • Discounts to local attractions and restaurants; • Three (3) Year commitment to host event; • Administrative assistance with obtaining necessary permits including liquor license; • On site booth to assist with local attractions and suggestions for out of town visitors. 3. General Terms: 3.1 Term: Both parties agree that the term of this Agreement will commence upon signature of the Chair, and shall remain in effect through May 1, 2018. This Agreement shall not contain automatic renewals. This Agreement may be amended only by written agreement of both parties with the same formalities as herein expressed. It is further understood and agreed by and between the parties herein that this agreement is subject to appropriation by the Board of County Commissioners. 3.2 Termination: Either party may terminate the Agreement for cause at any time upon CA 2 January 25, 2016 • New Business 7-d 13 81 4 thirty (30) days written notice to the other party for that party's failure to cure a material' breach hereunder within fourteen (14) days of receiving written notice of such breach. Material breach by US OPEN includes, but is not limited to, US OPEN's failure to carry out the terms in this agreement. Either party may terminate the Agreement for convenience with a sixty (60) day written notice. The removal of any Equipment belonging to the US OPEN will be the sole responsibility of US OPEN and shall occur prior to the expiration of sixty (60) days after notice is rendered. 3.3 Insurance: US OPEN shall at all times during the Agreement maintain insurance coverage at amounts that are commercially reasonable, including at least Comprehensive ww✓Cj General Liability at $1,000,000. Worker's Gprrrpinsation Liability at statutory limits, Cc Automotivebility at $1,000,000 and for any/all events conducted by Vendor in Collier ii6" . County. Collier County and its affiliates shall be named as an additional insured on all such i . �,G-, policies of insurance and Company shall provide proof of insurance upon Collier County request. 3.4 Tax exemption: Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its Contractors/ConsultantsNendors under Chapter 212, Florida Statutes, Certificate of Exemption#85-8015966531C-1. 3.5 Indemnification: A. To the maximum extent permitted by Florida Law, Vendor shall indemnify and hold harmless the Host, its officers and employees from any and all liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fee and paralegals' fee to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of Vendor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of the Host. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond limits set forth in section 768.28, Florida Statutes. Cq 3 January 25, 2016 New Busir61 1' 4 B. The duty to defend under this Section is independent and separate from the �} duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Vendor, Host and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Vendor. Vendor's obligation to indemnify and defend under this Section will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the Host or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 3.6 Compliance with Laws: By executing and entering into this agreement, the Vendor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes), and the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(d) and (3))) stated as follows: (2) In addition to other contract requirements provided by law, each public agency contract for services must include a provision that requires the Vendor to comply with public records laws, specifically to: (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the Vendor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 4 January 25, 2016 New Bu mess 7-d 60fF 4 (3) If a contractor does not comply with a public records request, the public agency shall enforce the contract provisions in accordance with the contract. If a Vendor does not comply with a public records request, the public agency shall enforce the contract provisions in accordance with the contract. If Vendor observes that the Agreement Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Vendor to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 3.7 Prompt Payment Act: Payment will be made upon receipt of a proper invoice and upon approval by the County's Project Manager and/or his designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". 4. Event Quality and Experience Standards US OPEN agrees to deliver: • Open draw for both men and women will be offered; • A minimum of $20,000 will be offered as prize money. Equal prize money will be offered to the men's and women's draws; • Stadium court to showcase the event to all spectators and participants; • The US OPEN must maintain all current event standards (e.g. music, parties, bands, favors, media coverage, hospitality suites); • Staff clearly identifiable and distinguished from Collier County Convention and Visitors Bureau staff; • Staff to manage all aspects of the tournament; • A well organized amateur event (games scheduled properly, on time, professional media and communication; • A tournament and vendor village clean of garbage, towels and debris by the US OPEN staff at all times; • Trash receptors will be emptied by US OPEN staff; • US OPEN must deliver all terms agreed upon to their sponsor and partners at all times. 5. Vendor Village Commitments by US OPEN: • All tables will be draped with a table cloth that touches the ground; 5 January 25, 2016 New Business 7-d 1F4 • No wires will be visible or will be taped for security and safety; • Products will be displayed in a tasteful manner (display units, signage, etc) and in accordance to County standards, rules, and regulations; • No other county will be promoted. 6. Entire Agreement: This Agreement sets out the entire agreement between Collier County and US OPEN with respect to the subject matter contained herein. It supersedes all prior agreements, proposals, arrangements and communications, whether written or oral, with respect to the subject matter hereof. In the event of any conflict between a provision of the Agreement and a provision of an invoice, the provisions of this Agreement will prevail. No modification or waiver of this Agreement or any of the provisions hereof will bind either party unless an authorized agent of each party agrees in writing to the modification waiver. (signature page to follow) cAc. 6 January 25, 2016 New Busin 7 F4 17 of IN WITNESS HEREOF, the parties execute this Agreement as of the date first written above. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY, FLORIDA Dwight E. Brock,Clerk of Courts _ Ii h'_ a[S 9� '~41 1 By. l e,/a...e._ 1 ` , Tim Nance, Chairman Dated: b( ft. t • `,(S eia Glia4Man's signatfre.P014/. Spirit Promotions Vendor 'Clac„ By: �� h7- Firsk Witnes Signature . POE-H Lt;-J6 ( ( E-vai , 6Cc .,'e 2,f<c Typ /p ' t witness name Type/print signature and title --V % — Second Witness Type/print witness name •proved as to Form and Legality: AJ4' ' ")G1 /)l.// olleen M. Greene Assistant County Attorney Item# 412 _L AUate genda q, (tq I ts-- Date q1 It It Recd 4■4„, ►.L!1A Deputy 1 Jerk ® 7 January 25, 2016 New Bt.tii 1v6 fi /, • Form W-9 Request for Taxpayer Give Form to the (Rev.December 2014) requester.Do not Department of the Treasury Identification Number and Certification send to the IRS. Internal Revenue Service 1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank. Chris Evon csi 2 Business name/disregarded entity name,if different from above rn Spirit Promotions a 3 Check appropriate box for federal tax classification;check only one of the following seven boxes: 4 Exemptions(codes apply only to c certain entities,not individuals;see o ❑Individual/sole proprietor or ❑ C Corporation ❑S Corporation ❑ Partnership ❑Trust/estate instructions on page 3): c single-member LLC Exempt payee code(f any) 0 j�Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=partnership)► P p E Note.For a single-member LLC that is disregarded,do not check LLC;check the appropriate box in the line above for Exemption from FATCA reporting y the tax classification of the single-member owner. code(if any) c_ � ❑Other(see instructions)► lappr s to accounts maintained outside me US) a w 5 Address(number,street,and apt.or suite no.) Requester's name and address(optional) a 1325 Glengary Ct. d 6 City,state,and ZIP code in Wheeling,IL 60090 7 List account number(s)here(optional) • Part I Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid 1 Social security number backup withholding.For individuals,this is generally your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other - - entities,it is your employer identification number(EIN).If you do not have a number,see How to get a r TIN on page 3. or Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for I Employer Identification number I guidelines on whose number to enter. 4 7 - 3 1 3 5 3 6 8 Part II Certification Under penalties of perjury,I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue . Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3. I am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding • because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions on page 3. Sign Signature of Here U.S.person► L Date• 777 2//,S General Instructions Form 1098(home mortgage interest),1098-E(student loan interest),1098-T (tuition) Section references are to the Internal Revenue Code unless otherwise noted. •Form 1099-C(canceled debt) Future developments.Information about developments affecting Form W-9(such •Form 1099-A(acquisition or abandonment of secured property) as legislation enacted after we release it)is at www.irs.gov/fw9. Use Form W-9 only if you are a U.S.person(including a resident alien),to Purpose of Form provide your correct TIN. If you do not return Form W-9 to the requester with a TIN,you might be subject An urn wit the e IRS entity(Form W-9 requester)correc)who is er identification is to do an umber(TIN) to backup withholding.See What is backup withholding?on page 2. return with the IRS must obtain your correct taxpayer identification number(TIN) which may be your social security number(SSN),individual taxpayer identification By signing the filled-out form,you: number(ITIN),adoption taxpayer identification number(ATIN),or employer 1.Certify that the TIN you are giving is correct(or you are waiting for a number identification number(EIN),to report on an information return the amount paid to to be issued), you,or other amount reportable on an information return.Examples of information 2.Certify that you are not subject to backup withholding,or returns include,but are not limited to,the following: •Form 1099-INT(interest earned or paid) 3.Claim exemption from backup withholding if you are a U.S.exempt payee.If applicable,you are also certifying that as a U.S.person,your allocable share of •Form 1099-DIV(dividends,including those from stocks or mutual funds) any partnership income from a U.S.trade or business is not subject to the •Form 1099-MISC(various types of income,prizes,awards,or gross proceeds) withholding tax on foreign partners'share of effectively connected income,and . •Form 1099-B(stock or mutual fund sales and certain other transactions by 4.Certify that FATCA code(s)entered on this form(if any)indicating that you are brokers) exempt from the FATCA reporting,is correct.See What is FATCA reporting?on •Form 1099-S(proceeds from real estate transactions) page 2 for further information. •Form 1099-K(merchant card and third party network transactions) Cat.No.10231X Form W-9(Rev.12-2014) Janua 25 0 New B A+1 Rd' CERTIFICATE OF LIABILITY INSURANCE 7/30/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: I the certificate holder is an ADDITIONAL INSURED,the pofcy(ies)must be endorsed- If SUBROGATION IS WAIVED,subject to the tens and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT pow Lori George Loomis & LaPann Inc PHONE > (518)792-6561 f WC.NoY(519)792-3426 P o Box 2158 A .lgeorgegloca2.alapann.cola 5 8)AFFORDING COI ERASE ?INC I Glens Falls WY 12801 imummxMouston Casualty Ccapany Holdings, INSURED smear B: US& Pick.ebafl Association NSURER C: 4367 E. Briles Road INSURER D: INSURER E: Phoenix AZ 85050 SOMME: COVERAGES CERTIFICATE NUMBtdt.'CL157712747 REVISION NUTS THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOLWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONOf IONS OF SUCH POLICIES.UNITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. rsocsisse mum TYPE OF INSURANCE poucv NU�6t fl fw a1aIODIYY�Yh LET LTR X ColaERCIAL GENERAL UABIUTY EACH OCCURRENCE $ 1,000,000 DAMAGE RENTED A I CLANS-MADE f X I OCCUR PREMISES S( ceI S 300,000 X 15/7005549 7/1/2015 7/1/2016 I,EDE POVymeparson) s EX LUDBD PERSONAL&ADVNJURY $ 1,000,000 GEN1 AGGREGATE USWTAPPUES PER GENERAL AGGREGATE S 3,000,000 X Poucv[ (. n� TPRODUCTS-COUP/OP AGG $ 1,000,000 I OTHSt I s AUTOMOBILE LIABILITY (Ea s e00LY SLIMY(Per penon) S ANY AUTO —ALL OWNED —SCHEDULED BODILY*WRY(FrremM) S AUTOS I AUTOS NEn PROPERTY DANRGE S HIRED AUTOS M nOS (Pa midst) S UMBRELLA UAB OWN EACH OCCURRENCE S _. lute _, CLA +TOE AGGREGATE S EXCESS DED I (RETENTIONS --- S WORKERS EMPLOYERS' I SATUTE I I ER AND B LOVERS'LIABLJTY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE El.EACH ACCIDENT S EJICLUOED'! I I N/A Y yes EL DISEASE-EA Elul-OY�S DESC rTION OF OPERATIONS blow EL DISEASE-POLICY LAST S naScRPTION OF OPERATIONS I LOCATIONS r VEHICLES(ACORD M.AddSivad(decks 3dardde.air be aeedud Reimer spew is needed) EVENT NAME: DS Open Pickleball Championships EVENT DATE: April 25-Nay 1, 2016 EVENT LOCATION: East Naples Park Collier County Board of County Commissioners is named as additional insured.v� CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Collier County Board of County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WHIM POLICY PROVISIONS. Commissioners 3500 Thomason Dr Atmtat+® NrATwE Naples, FL 34112 — Gregory Joly/LOAG ��"`� — 01988-2014 ACORD CORPORATION.All rights reserved ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INS025 nnuunI January 25, 2016 New Business 7-e 1 of 4 EXECUTIVE SUMMARY Recommendation to approve a Purchase Order to AccessRec,LLC, in the amount of$5,080 for the purchase of ADA accessible beach mat and approve a Purchase Order to install the ADA accessible beach mat to FA Remodeling and Repairs, Inc., in the amount of$2,815 for the kayak launch at Clam Pass and make a finding that these expenditures promote tourism. OBJECTIVE: To provide ADA accessible beach mat for kayak launch at Clam Pass Park. CONSIDERATIONS: On April 27, 2015,the Tourist Development Council (TDC)approved the budget for the Americans with Disabilities Act (ADA) accessible beach mat for kayak launch. The budget includes complete furnish and install of an ADA accessible beach mat for the kayak launch, wheelchairs, strollers and pedestrians at Clam Pass Park. On September 8, 2015, Item 11D, the Board of County Commissioners approved a scope of services for improvements at Clam Pass. One of the improvements was to provide `mobi mat' to ensure ADA accessibility at the Clam Pass kayak launch area. Staff in reviewing options has found the product sold by AccessRec, LLC, "Mister Boardwalk" to be a comparable product and would like to recommend this material to meet the ADA accessibility requirements for the launch. The solicitation of the beach mat was based on 8 criteria as listed in the attached request for quote (RFQ)and proposal by AccessRec, LLC. Various quotes were received on November 6, 2015 and the product sold by AccessRec, LLC, "Mister Boardwalk" meets and exceeds all 8 criteria and was reviewed and approved by Parks and Recreation and Pelican Bay Foundation, Inc. An e-mail from Frank Laney,Director of Covenants is attached confirming approval of the material. FA Remodeling and Repairs, Inc. will install the beach mat for$2,815 under the County Board approved Contract ITB#15-6430—"Maintenance&Minor Repairs". The proposed ADA accessible beach mat with "Mister Boardwalk" is made of ipe Teak material approximately 5'wide by 75' long and has an estimated life span of 20 years. FISCAL IMPACT: Funds in the total amount of$7,095 ($5,080+$2,815)are budgeted from the Parks and Recreation Beach Park Facilities Capital Fund 183 (TDC Beach Parking Facilities), Project 80244- Clam Pass EZ Paddler Launch. TDC approved budget for this item was$10,000. GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with this action. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. -CMG RECOMMENDATION: That the TDC approve a Purchase Order to AccessRec, LLC, in the amount of $5,080 for the purchase of "Mister Boardwalk" and approve a Purchase Order to install "Mister Boardwalk" to FA Remodeling and Repairs, Inc., in the amount of$2,815 for the kayak launch at Clam Pass and make a finding that these expenditures promote tourism. Prepared by: Vicky Ahmad, Project Manager, Facilities Management Division Attachments: 1.)RFQ& Proposal—AccessRec, LLC 2.)FA Remodeling and Repairs, Inc. 3.) Frank Laney's e-mail January 25, 2016 New Business 7-e 2 of 4 Coiter Covatty Purchasing Quote Sheet All quotes must be made on the Quote form furnished by the County. No Quote will be considered unless the Quote form Is properly signed. DATE SENT:November 3,2015 VENDOR: DESCRIPTION: Beach Mat AcceooIlecLLC (8�io�cr8oardvvulb) PROJECT Locxnow:Clam PmaBeach Park-465 Seagate Dr. Naples (Mister ' REQUIRED DELIVERY DATE: 30 days after Permitting AWARD CRITERIA: Lowest and most responsive bidder COUNTY,CONTACT INFORMATION: Name I Phone/fax number I Email address 1 Quotation Due Date Vicky Ahrnad 239.252.4047/239.252.3973 I VickyAhmad@colliergov.net 1 November 6,2015 Task Description I Unit Price [ Line Total Supply a beach mat 5' wide x 75' long that shall meet the 1 T ..... yes 1, Product must meet ADA Standards. 2. Provide easy access for kayak launch,wheelchairs, yes strollers and pedestrians on sand. durable,strong 3. Material must be durable,lightweight and strong. I 4. None slip and traffic resistant. No splinter,rotting or 1 1 yes cracking. I yes 5. Color is tan, beige or brown. Yes 6. Maintenance Free. yes 7. Provide 10 year warranty on the product. -.--1 ''-i r 8. Product must be made in the USA. i 22.0tie.;t4z, L. . / ^ ^ _ January 25, 2016 New Business 7-e Fa Remodeling and Repairs, Inc Esfiftiate 8244 Key Royal Circle apt 636 Naples, FL 34119 Date Estimate# • 12/17/2015 0110-333 Name/Address Attn: Vicky A Clam Pass 465 Seagate Drive, Naples Project Description Qty Rate Total The following estimate in reference to above address. Following estimate to install a beach mat called"Mister 2,815.00 2,815.00 Boardwalk"per scope below: 1. Pick up the boards from NCRP at 15000 Livingston Road and install at Clam Pass kayak launch located at 465 Seagate Drive, Naples 2. Install"Mister Boardwalk"flush to the ground starting from edge of existing pavement and 75'to the water per attached manufacturing specifications. 3. Proposed boardwalk is approx 75' long x 5'wide and comes in 15-sections of 5'x5'. Estimate includes labor only. Thank you for your business. Total $2,815.00 January 25, 2016 New Business 7-e 4 of 4 AhmadVicky From: Frank Laney[flaney @pelicanbay.org] Sent: Monday, December 14, 2015 12:16 PM To: AhmadVicky Cc: WilliamsBarry; OlsonNancy; JonesHank Subject: ADA Accessibility Kayak Launch Attachments: CLAM PASS ADA Accessibility Kayak Launch Diamond Decking aka Ipe.pdf December 14, 2015 Vicky Ahmad Project Manager Collier County Administrative Services Division Facilities Management Department 3335 Tamiami Trail East,Suite 101 Naples, Florida 34112 Via Email:vickvahmad@colliergov.net Dear Vicky: Re: ADA Accessibility Kayak Launch, "Diamond Decking",a.k.a. Ipe(South American Hardwood) Thank you for your recommendation and request to consider ipe as decking material for use in the ADA Accessible Kayak • Launch.Your choice of materials is consistent with and of the same quality the Foundation has long used in construction of our decks and boardwalks,therefore there is no objection and the selected material is APPROVED. Sincerely, fivve Frank J Laney Director of Covenants Pelican Bay Foundation, Inc. 6251 Pelican Bay Blvd. Naples, Florida 34108 Tel: 239.596.6180 Ext. 237 Direct: 239.260.8464 Cell: 239.825-4889 Fax: 239.597.6927 flanev@pelicanbay.org pelicanbay.org A Guaranteed 2ual tv Customer Experience" 1 January 25, 2016 New Business 7-f 1 of 2 EXECUTIVE SUMMARY Recommendation to approve the Football University (FBU) event for 2016 in concept with a media budget of $100,000 and a local expense budget of $50,000 using Category "B" Tourist Development Tax Funds and make a finding that this item promotes tourism. OBJECTIVE: Approve conceptual plan to bring Football University (FBU) event back to Collier County for 2016 CONSIDERATIONS: The FBU event has been hosted in Collier County for two years. This is a national championship football event showcasing the best sixth, seventh and eighth grade football teams and stars from around the nation. The event has been televised (locally/nationally) for the past two years and has brought great exposure to our community. The event takes place in December, prior to the busy Christmas to New Year's holiday period. Based on the success of the past two years, the organizers of the FBU event, All American Games (AAG), has indicated to the Collier County sports marketing team that they would like to come back to Naples in 2016, and to double the size of the event from 12 teams to 24 teams. This growth would bring added visitor spending to our community during a slower part of the year. Here is a breakdown of the impact of 2015 vs. the projected impact of a greatly expanded event: 2015 Event 12/17-21/2015 Teams 12 Visitors 2125 Home of teams FL, GA,WA, NV, TX, MD, IN, MO Length of Stay 5 Days Direct Spending $1,530,000.00 Economic Impact $2,295,000.00 Room Nights 2,250 2016 (Projections) Teams 24 Visitors 4,250 Location of teams Potentially 24 different states represented Length of Stay 8 Days Direct Spending $3,720,000.00 Economic Impact $5,580,000.00 Room Nights 5,424 The FBU staff has indicated that with the expansion of teams, they will need one additional field to adequately stage the event. With the number of teams doubling and the length of stay increasing, the number of potential room nights could also double. The additional funding for media coverage of the event payable to All American Games (AAG) for the FBU would grow from the current $85,000 to approximately$100,000. Minor increases in field fees, transportation, and other event support expenses which this year totaled an additional $30,000 would increase to approximately $50,000. January 25, 2016 New Business 7-f 2 of 2 FISCAL IMPACT: Funding for support for the FBU event will be budgeted in FY 17 in the amount of$100,000 for media support of the 2016 event and local expenses of approximately $50,000. GROWTH MANAGEMENT IMPACT: There are no Growth Management impacts associated with this Executive Summary. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: Recommendation to approve the Football University (FBU) event for 2016 in concept with a media budget of $100,000 and local expense budget of$50,000 using Category "B" Tourist Development Tax Funds and make a finding that this item promotes tourism. Prepared by: Jack Wert, Tourism Director Attachments: None January 25, 2016 New Business 7-g 1 of 22 EXECUTIVE SUMMARY Review and recommend approval of Tourist Development Council Grant Applications for Category B and C-2 and Sports Event Assistance for FY 17 (October 1, 2016 - September 30, 2017) reflecting changes discussed and recommended at the TDC Grant Workshop on January 13, 2016 and make a finding that this item promotes tourism. OBJECTIVE: Review proposed FY 17 grant applications changes recommended by Grant Workshop attendees. CONSIDERATIONS: A TDC Grant Workshop was recommended by the TDC at their November 2015 meeting. That workshop was held on Wednesday, January 13 in the BCC chambers. The workshop was attended by numerous Collier County organizations, including both past and prospective grantees. The Category B and C-2 grant applications used for the current FY 16 grant cycle were reviewed in detail. The Collier Citizens Council task force was also present at the workshop to lead the discussion and recommend their findings for consideration. The workshop was also attended by the County Attorney's Office representative to the TDC and two representatives from the Clerk's Finance Department staff. Tourism staff has compiled the recommendations from the Workshop attendees, and has edited the application forms for Category B and C-2 and the Sports Assistance Grant Program. Those applications are provided as attachments to this Executive Summary for review, comment and recommendation by the TDC, and recommendation for BCC adoption. Our goal is to simplify the application process and make these grants more attractive to prospective applicants. The TDC recommendations will presented to the County Commission in February for approval. Upon approval, the grant application cycle will be advertised and promoted by the County and the area Chambers of Commerce and by the local media. The grant application process will begin in late February 2016 after BCC approval of the revised application forms and will be due in our office on April 29, 2016. Completed applications for grants will be reviewed by the TDC in May and made a part of the FY 17 budget request by the Tourism Division. Agreements with approved grantees will be reviewed by the TDC and final approval of agreements and funding reviewed by the BCC in September 2016. Attached are the following applications for your review: • Category "B" (Marketing Grants) • Category "C-2" (Non-County Owned or Operated Museums) • Sports Assistance grant application January 25, 2016 New Business 7-g 2 of 22 FISCAL IMPACT: The amount of funding for Category B, C-2 and for Sports Assistance grants has not been determined by the Office of Management and Budget at this time. However, for budgeting purposes, staff suggests using the following amounts for each category: • Category B Marketing Grants: $200,000 • Category C-2 Non-County Owned Museum Grants: $750,000 • Sports Event Assistance Grants: $150,000 LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATION: Review and recommend approval of Tourist Development Council Grant Applications for Category B and C-2 and Sports Event Assistance for FY 17 (October 1, 2016 - September 30, 2017) reflecting changes discussed and recommended at the TDC Grant Workshop on January 13, 2016 and make a finding that this item promotes tourism. Prepared By: Jack Wert, Tourism Director Attachments: FY 17 Category B, C-2 and Sports Assistance applications January 25, 2016 New Business 7-g 3 of 22 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL (TDC) GRANT FUNDING APPLICATION REQUEST CATEGORY "B" MARKETING AND NON SPORTS EVENTS GRANTS FISCAL YEAR 2016-17 TIMETABLE FOR REVIEW: Completed applications must be received by the Tourism Department Office no later than 5:00 P.M. on Friday, April 29, 2016. Applications shall be delivered to the Tourism Development Department Office: 2660 North Horseshoe Dr, Suite 105 Naples, FL 34104. For questions and further information, please contact Kelly Green,Tourist Tax Coordinator,at(239)252-2384 or Kelly Green @colliergov.net . The Tourist Development Council (TDC) will receive the recommendations from the Tourism Division Staff, and will review each qualifying applicant and prepare, in priority order, their recommendations for funding for Fiscal Year 2016-17. Funding recommendations of the TDC are final,and will be presented to the Board of County Commissioners as part of the County's budget process for FY 2015-16. After budget approval, contracts will be negotiated with the selected applicants, with assistance from the County Purchasing Department and the County Attorney's office, and then presented to the BCC for final approval. Appeals on the funding recommendations may be made to the County Commission when they review the TDC recommendations. Once approved by the County Commission, these contracts will be monitored and Requests for Fund Forms and Status Reports will be reviewed by the Tourism Director before submission to Clerk's Finance Department for potential reimbursement. No projects are approved and no funds may be expended until the contract is approved and signed by the Chairman of the Board of County Commissioners. All materials submitted with applications will become a matter of public record, open to inspection subject to Chapter 119, Florida Statutes. REQUIREMENTS: 1. All collateral material and advertisements should identify where possible that Collier County Tourism has supported your program by displaying the Collier Tourism logo and website url (www.paradisecoast.com). That logo will be supplied by the Tourism Department staff. 2. To be considered for reimbursement, expenses should be submitted with the following supporting documentation: vendor or media outlet invoices, evidence of payment of those invoices and evidence of the promotional piece or ad produced by that vendor or media outlet. Should these documents be unavailable, the Grantee may submit other legally viable evidence of payment for consideration by the Clerk's Finance Department. No advanced payments are acceptable for reimbursement. January 25, 2016 New Business 7-g 4 of 22 ALLOWABLE USES OF TOURIST TAX FUNDS: Category `B"Tourist Tax Grant funding is available for the following types of uses. 1. Advertising and promotional campaigns supporting events or marketing projects in media such as broadcast, web and regional print and distribution. Placement in media that runs outside Collier County and out of County distribution of promotional materials is encouraged to promote overnight visitor stays in Collier County paid lodging. 2. Printing and distribution of promotional pieces, creative design, printing, copying, ad placement cost and distribution of direct mail. 3. Web site development or enhancement to promote the event with links to the CVB website to increase participation, attendance and awareness of the event and to generate hotel room nights and spending throughout the County. NON-ALLOWABLE USES OF TOURISM GRANT FUNDS: 1. Prize money,scholarships,awards,plaques, or certificates. 2. Staff or contest judges travel expenses. 3. Projects restricted to private or exclusive participation. 4. Legal, engineering, accounting, auditing or feasibility study expenses or fees 5. Salaries or supplements to salaries for existing or future staff,or employment of personnel directly or indirectly related to the project or event. 6. Tangible personal property including but not limited to office furnishings or equipment 9. Interest or reduction of deficits and loans. 10. Expenses incurred or obligated prior to or after the project period. 11. Advertising and promotional materials distributed after the event. 12. Payments for services or goods purchased for previous or other events. 13. Capital or infrastructure projects. 14. Payment for expenses that occur or are delivered prior to or after the effective date of the agreement with the grantee. 15. Advanced deposits on any expenditure. January 25, 2016 New Business 7-g 5 of 22 MARKETING GRANT CATEGORIES/GUIDELINES Priority for grant funding will be given to events held or marketing run during our destination's shoulder and slow season(May-November). Events must have the ability to attract overnight visitors to Collier County. I Major Events: Staged in the County that will attract large numbers of overnight visitors from outside the County. Examples are multiple-day art and culture, food and entertainment festivals. II First Time Events: These include newly created events, or ones that have limited past events history. Subsequent year funding will be determined by results of the initial year night production resulting from the event. IV Arts & Cultural Events: Two or more day events that can bring a significant number of out of area visitors to Collier County using the same guidelines as events listed above. V Marketing Assistance: Organizations located in Collier County that request marketing assistance for projects highlighting more than one tourism business that further the mission of the TDC and the CVB and do not meet the guidelines for a Category C-2 Museum grant. Examples would be production of brochures, maps, documentaries, special package promotions and multi- facility event or marketing programs. APPLICATION GENERAL INSTRUCTIONS 1. Please submit your completed application in digital format (.pdf) via email to Kelly Green, Tourist Tax Coordinator at kellygreen(acolliergov.net, and all supporting documents in a separate .pdf document. Please do not upload zip files as we are unable to open them. 2. Complete each item of each applicable section. DO NOT SKIP ANY INFORMATION. If the information does not apply to your organization, please insert(N/A)so we know you answered that question. Contact Kelly Green at(239)252-2384 or kellvgreen @colliergov.net with any questions. 3. Be sure to have your Chief Official and Secretary or their designee sign the last page. 4. One copy of each of the following items is required and attached to original application: ( ) Charter, Articles of Incorporation, By-Laws, Proof of Current State of Florida Status ( ) Authority to apply for these tourism tax funds ( ) IRS Determination Letter of non-profit status ( ) Form 990(except government entities) ( ) Proof of Liability Insurance naming Collier County as an additional insured that will be in effect during the grant period. Name of Grant Preparer: (Please Print) Signature January 25, 2016 New Business 7-g 6 of 22 COLLIER COUNTY GOVERNMENT TOURIST DEVELOPMENT COUNCIL GRANT APPLICATION CATEGORY "B" MARKETING OR EVENT GRANTS FY 16-17 I GENERAL INFORMATION To assist us in evaluating the impact your project may have on Collier County and to better understand what support you are requesting,the following questions must be answered in full. (1) LEGAL NAME OF ORGANIZATION (2) NAME OF PROJECT OR EVENT (3) Contact Person's Name: Phone#: Cell Phone# E-mail Address: (4) COMPLETE ADDRESS OF ORGANIZATION: STREET CITY ST ZIP PHONE: FAX: WEBSITE: (5) ORGANIZATION'S CHIEF OFFICIAL'S NAME: TITLE: Address if different from above: PHONE: FAX: E-Mail: (6) ORGANIZATIONAL STRUCTURE: ()NON-PROFIT ( )GOVERNMENT AGENCY ( ) FOR-PROFIT ORGANIZATION (7) GRANT AMOUNT REQUESTED: $ (8) PROJECT TYPE(Check all that apply) ( ) PROMOTIONAL MATERIALS(Brochures, flyers,website) ()MARKETING PROGRAM (Advertising,Public Relations, Digital or Social Media) ( )OTHER(Describe) January 25, 2016 New Business 7-g 7 of 22 (9) If the entire Tourist Tax funding request cannot be funded,may the project be restructured with less funding? ( )YES ( )NO (10). PROJECT DESCRIPTION: describe in detail the project for which funding is requested (11). APPLICANT'S GRANT HISTORY: Have you received previous grant assistance from the Collier County Tourist Development Council? ( )YES ( )NO. If"Yes",specify the year(s),the project name,the amount of the grant awarded and the number of visitors and hotel room nights generated by the grant activity. YEAR PROJECT/EVENT NAME PREVIOUS GRANT AMOUNT$ If you have previously received funding from the TDC,please attach a copy of your FINAL STATUS REPORT including attendance, hotel room nights, economic impact and other information that will assist the Tourism Division staff to evaluate your prior experience. (12). OTHER FUNDING SOURCES: List the sources and amounts of confirmed funds and other planned revenue sources to support the amount of the grant.Tourist Tax grant funds cannot be the sole source of funding. SOURCE AMOUNT TOTAL OTHER FUNDS: $ (13) Provide projections of the Direct Economic Impact your project will have on Collier County using the event calculator available on County website at http://www.colliergov.net/index.aspx?page=847 Projected#of Overnight Visitors Hotel Room Nights Tourist Tax Revenue$ Direct Visitor Spending$ Economic Impact: $ January 25, 2016 New Business 7-g 8 of 22 PROJECT BUDGET RECAP INCOME SOURCES: TOURIST DEVELOPMENT TAX GRANT REQUEST $ TOTAL ADDITIONAL FUNDING SOURCES (From# 12 previous page) $ OTHER INCOME SOURCES $ TOTAL INCOME-ALL SOURCES $ PROJECT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to the allowable and non-allowable grant fund uses on page 2. List below the intended use of Tourist Development Tax grant funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed. Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. $ $ $ $ Total Tourist Tax Grant Expenses Planned: $ Other Project Expenses not using Tourist tax grant funds: $ $ $ $ Total Other Project Expenses: $ TOTAL PROJECT EXPENSES $ Profit(Loss) $ January 25, 2016 New Business 7-g 9 of 22 CERTIFICATION I have reviewed this Application for Grant Funds from the Collier County for FY 2016-17. I am in full agreement with the information contained herein and have attached the authority given to me to request this funding on behalf of the organization. To the best of my knowledge,the information contained in this Application and its attachments is accurate and complete. Chief Officer(or designee): Signature Printed Name and Title Date Organization Secretary(or designee) Signature Printed Name and Title Date January 25, 2016 New Business 7-g 10 of 22 COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL (TDC) GRANT FUNDING APPLICATION REQUEST CATEGORY "C-2" NON-COUNTY OWNED & OPERATED MUSEUM GRANTS FISCAL YEAR 2016-17 TIMETABLE FOR REVIEW: Completed applications must be received by the Tourism Department Office no later than 5:00 P.M. on Friday, April 29, 2016. Applications shall be delivered to the Tourism Development Department Office: 2660 North Horseshoe Dr, Suite 105, Naples, FL 34104. For further information, contact Kelly Green at (239)252-2384 or kellygreen @colliergov.net . The Tourist Development Council (TDC) will receive the recommendations from the Tourism Department Staff, and will review each qualifying applicant and prepare, in priority order, their recommendations for funding for Fiscal Year 2016-17. Funding recommendations of the TDC are final, and will be presented to the Board of County Commissioners as part of the County's budget process for FY 2016-17. After budget approval, contracts will be negotiated with the recommended applicants, with assistance from the County Purchasing Department and the County Attorney's office, and then presented to the BCC for final approval. Appeals on funding recommendations may be made to the County Commission when recommendations are reviewed. Once executed, these contracts will be monitored and Requests for Fund Forms and Status Reports will be reviewed by the Tourism Director before submission to Clerk's Finance Department for potential reimbursement. No projects are approved and no funds may be expended until the contract is approved and signed by the Chairman of the Board of County Commissioners. All materials submitted with applications will become a matter of public record, open to inspection subject to Chapter 119,Florida Statutes. REQUIREMENTS: 1. All collateral material and advertisements should identify Collier County tourism as a funding source by displaying the CVB logo and website URL www.paradisecoast.com). 2. Reimbursement requests must include the following: vendor invoices, evidence that the vendor invoices have been paid and samples of the promotional materials produced by that vendor or media outlet. Should these documents be unavailable, the Grantee may submit other legally viable evidence of payment subject for consideration by the Clerk's Finance Department. No advanced payments are acceptable for reimbursement. January 25, 2016 New Business 7-g 11 of 22 ALLOWABLE USES OF TOURIST TAX GRANT FUNDS: The following are examples of how Tourist Development Funds may be used by non-County owned and operated museums to promote tourism to Collier County. 1. Advertising and promotional expenses in conjunction with an activity or event or promotion to increase the number of overnight visitors to Collier County. Examples are: printing and distribution of promotional pieces prior to the event or exhibit including creative design,printing, copying,ad placement cost and distribution of direct mail,E-mail and social media. 2. Creating or enhancing an existing web site to promote the event or exhibit linked to the CVB's website to increase participation, attendance and awareness of the event and to generate visitor hotel room stays and spending throughout the County. 3. Acquisition and/or promotional costs for a major traveling exhibit to create new reasons to visit the museum, or to extend a visitor's stay in Collier County. NON-ALLOWABLE USES OF TOURIST TAX GRANT FUNDS: 1. Prize money,scholarships, awards,plaques, or certificates. 2. Staff or contest judges travel. 3. Projects restricted to private or exclusive participation. 4. Private entertainment,food,and beverages and lodging. 5. Legal, medical, engineering,accounting, auditing,or feasibility study fees. 6. Salaries or supplements to salaries for existing or future staff,or employment of personnel directly or indirectly related to the project or event. 7. Tangible personal property including but not limited to office furnishings or equipment. 8. Interest or reduction of deficits and loans. 9. Expenses incurred or obligated prior to or after the project period. 10. Advertising and promotional materials distributed at the museum after the event. 11. Payments for services or goods purchased for previous or other events. 12. Capital or infrastructure projects. 13. Payment for expenses that occur or are delivered prior to or after the effective date of the agreement with the grantee. January 25, 2016 New Business 7-g 12 of 22 GENERAL INSTRUCTIONS 1. Please submit your completed application in digital format (.pdf) via email to Kelly Green, Tourist Tax Coordinator at kellygreen @colliergov.net and attach all supporting documents in a separate document. 2. Complete each item of each applicable section. If a question does not apply to your organization, insert(N/A). Please contact Kelly Green at(239)252-2384 or kellygreenC colliergov.net with any questions. 3. Be sure to have your Chief Official, Secretary or their designee sign the application on the last page. 4. One copy of each of the following items is required and attached in a separate .pdf document to the email containing the application form. If an item does not apply, insert(N/A): ( ) Charter, Articles of Incorporation, By-Laws, Proof of Current State of Florida Status(except government entities) ( ) Authorization to apply for these tourism tax funds ( ) Form 990(except government entities) ( ) Proof of Liability Insurance naming Collier County as an additional insured that will be in effect during the grant funding period. Name of Grant Preparer: (Please Print) Signature of Grant Preparer Date January 25, 2016 New Business 7-g 13 of 22 COLLIER COUNTY GOVERNMENT TOURIST DEVELOPMENT COUNCIL GRANT APPLICATION CATEGORY "C-2" NON-COUNTY OWNED AND OPERATED MUSEUM GRANT FY 16-17 I GENERAL INFORMATION To assist us in evaluating the impact your project may have on Collier County and to better understand what support you are requesting,the following questions must be answered in full. (1) LEGAL NAME OF ORGANIZATION (2) NAME OF PROJECT (3) MUSEUM INFORMATION: Contact Name: Phone#: Cell Phone# E-mail Address: (5) COMPLETE ADDRESS OF ORGANIZATION: STREET CITY ST ZIP PHONE: FAX: Website: (6) ORGANIZATION'S CHIEF OFFICIAL'S NAME: TITLE: Address if different from above: PHONE: FAX: E-Mail: (7) ORGANIZATIONAL STRUCTURE: ( )NON-PROFIT ( )GOVERNMENT AGENCY (8) GRANT AMOUNT REQUESTED: $ (9) ADDITIONAL FUNDING AMOUNT: $ (Tourism Grant Funds cannot be the only funding source) January 25, 2016 New Business 7-g 14 of 22 (10) PROJECT TYPE(Check all that apply) ( ) PROMOTIONAL MATERIALS(Brochures,flyers,website) 0)MARKETING PROGRAM FOR MUSEUM OR EXHIBITS(Advertising, Public Relations, Digital or Social Media) ( )TRAVELING EXHIBIT(Acquisition fees,promotion and advertising, etc.) ( )OTHER(Describe) (11) If the entire Tourist Tax funding request cannot be funded,may the project be restructured with less funding? ( )YES ( )NO (12). PROJECT DESCRIPTION: describe in detail the project for which funding is requested (13).APPLICANT'S GRANT HISTORY: Have you received previous grant assistance from the Collier County Tourist Development Council? ( )YES ( )NO. If"Yes",specify the year(s),the project name,the amount of the grant awarded and the number of visitors and hotel room nights generated by the grant activity. YEAR PROJECT NAME PREVIOUS GRANT AMOUNT$ If you have previously received funding from the TDC,please attach a copy of your FINAL STATUS REPORT including attendance,hotel room nights, economic impact and other information that will assist the Tourism staff to evaluate your prior experience. (14). OTHER FUNDING SOURCES(from#9 above): List the sources and amounts of other funds and planned revenue sources to support the amount of the grant. TOTAL OTHER FUNDS: $ (15) Provide projections of the Direct Economic Impact this project will have on Collier County. Use the event calculator at http://www.colliergov.net/index.aspx?page=847. Projected#of Overnight Visitors Hotel Room Nights Tourist Tax Revenue$ Visitor Spending$ Economic Impact: $ (16) What is the current or anticipated annual out of county visitation to your museum? January 25, 2016 New Business 7-g 15 of 22 PROJECT BUDGET RECAP INCOME SOURCES: TOURIST DEVELOPMENT TAX GRANT REQUEST $ TOTAL ADDITIONAL FUNDING SOURCES (From previous page) $ OTHER INCOME SOURCES $ TOTAL INCOME-ALL SOURCES $ PROJECT EXPENSES: Intended Use of Tourist Tax Funds Please refer to allowable and non-allowable uses on pages 2 and 3. Provide an itemized summary indicating the intended use of Tourist Tax grant funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed. Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. Total Tourist Tax Funds Used: $ Other Project Expenses not using Tourist tax grant funds: Total Other Project Expenses: $ TOTAL PROJECT EXPENSES $ Profit(Loss) $ January 25, 2016 New Business 7-g 16 of 22 CERTIFICATION I have reviewed this Application for Tourist Tax Grant Funds for FY 2016-17. I am in full agreement with the information contained herein and have attached my authority to request this funding on behalf of the organization. To the best of my knowledge, the information contained in this Application and its attachments is accurate and complete. Chief Officer(or designee): Signature Printed Name and Title Date Secretary(or designee) Signature Printed Name and Title ' Date January 25, 2016 New Business 7-g 17 of 22 Collier County Tourism Snorts Event Assistance Program Application PURPOSE: Funding and event management support for Sports or training events using Tourist Development Taxes. Applications will be accepted from organizations that plan to host and operate sports tourism events within Collier County that will bring significant numbers of visitors to the County. TYPES OF EVENTS: Sports events should have a history of, or the potential to, attract overnight visitors, as participants and/or spectators, staying in hotels or other paid lodging in Collier County. Sports Events are defined as organized tournaments or events that provide athletic competition or training to participants, entertainment to spectators attracted to the event and to media for event coverage. FUNDING ELIGIBILITY To be considered for funding,the following criteria have been established for sports event funding support: 1. The sports or training event must have the potential to bring or have had apast history of attracting out-of-county visitors. 2. Provide a marketing/promotions plan using advertising, promotion, PR, digital and social media and web marketing to attract overnight visitors, participants and spectators to the event. 3. Utilize Collier County area sports facilities for these events at times of the year when visitation is needed. 4. Use sports and tourism office logos in those promotional efforts, where possible. 5. Provide projected visitor spending impact, and track and report actual event visitor hotel usage. 6. Encouraged event participants and spectators to use commercial and other paid lodging within Collier County. 7. Provide the required Liability, Medical and Worker's Comp Insurance Coverage as designated by Collier County. 8. Affix signature of organization officer to the Certification and Compliance page ofthis application. Applications will be evaluated using the following criteria: • Projected accommodation room nights generated by overnight event visitors. • Event occurs in slower times or during specific "need dates" of the year. • Event contributes to the overall appeal of Collier County as a preferred sports event destination and complements the Sports Marketing Plan by targeting visitation from outside Collier County. • Meets the funding eligibility guidelines listed above. January 25, 2016 New Business 7-g 18 of 22 EVENT AND PROMOTION REOUIREMENTS: 1. Event must be accessible to the public and comply with local, State and Federal regulations. 2. Advertising and promotion materials, print,broadcast and digital advertisements must display the Collier Tourism logo and website(www.paradisecoast.com ) or sports specific website (www.athletesinparadise.com) where possible. 3. Per Florida State Statutes 125.0104 section 5(A) 2 the event "shall have as one of its main purposes the attraction of tourists as evidenced by the promotion of the activity, service, venue, or event to tourists". 4. Hotel or other paid lodging accommodations must be tracked and reported to be considered for reimbursement. 5. The event must achieve at least 80% of the applicant's projected room nights to be considered to receive the full amount of the grant award. If the actual hotel room nights are less than projected, the final amount will be pro-rated based on the percentage of actual hotel room nights achieved. 6. Grantee must complete and submit a post event report including documentation of the number of participants, spectators, and accommodation room nights actually generated by the event. 7. Expenditures must be documented by supplying vendor invoices, proof of payment to each vendor and sample of the expenditure (i.e. copy of ad, screen shot of on line ads, etc). January 25, 2016 New Business 7-g 19 of 22 Allowable Promotional Expenses: 1. Promotions, marketing and programming expenses to include paid advertising, print advertising, on- line advertising and promotions,social media platforms, production expenses, targeting markets outside of Collier County. 2. Field rental fees, equipment rental fees, permit fees, site usage fees, and contracted help. 3. Sanctioning fees, rights fees directly related to the funded event. Non-allowable Expenses 1. Administrative or general expenses. 2. Building projects or permanent equipment expenses. 3. Fundraising costs/functions. 4. Expenses and debts not related to the event. Tracking Visitors and Event Impact Event organizers receiving tourist tax funding assistance must track visitors using a format similar to one provided by the Sports Marketing staff of Collier County. Event promoter or rights holder will be required to collect these tracking forms from all participants and teams participating in the event. These forms will then be included with the final report and request for payment. Grant Request Review Process 1. Applications will be reviewed by the Sports Marketing staff of the Collier County Tourism Division to evaluate the impact of the event and the projected overnight accommodations generated by the event. 2. Applications must be received 90 days prior to the event in order to be considered for funding assistance. 3. All funding will be based on the availability of sufficient tourist tax revenue to fund the event assistance. Grant Request Funding Levels Events will be considered for funding assistance based on the potential hotel room nights generated from the event. If the Sports Marketing Staff feels the projected room nights are unrealistic, they may adjust the funding level recommendation accordingly.The following chart serves as a guideline for funding. Funding consideration will be based on submitted budget and eligible expenses. January 25, 2016 New Business 7-g 20 of 22 ,Estimated Room Nights Funding Range 500 and over $4,500-$6,500 200-499 $2,400-$4,499 100-199 $1,201-$2,399 Less Than 100 $0- $1,200 Collier County Tourism Sports Event Assistance Application 1. Organization Making Request 2. Non-Profit Tax ID No. or Federal Tax ID No. 3. Contact Person/Responsible Party 4. Address 5. City: State Zip 6. Cell#: Alternate phone# 7. Email: 8. Name of Event: 9. Website: 10.Venue: 11.Sanctioning Organization: 12.Event Date(s) 13.Description of Event(Format, participants, sanctioning body,etc) January 25, 2016 New Business 7-g 21 of 22 14.History of Event(Past cities event has been held in, past participants,past number of participants and visitors,etc) Summarize your marketing plan for the event including all planned media. Economic Impact/participant projections: Total Number of Expected Visitors from outside of Collier County: Projected Accommodation Room Nights for event: Additional information to support visitor and participant projections EVENT BUDGET EVENT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to allowable and non-allowable uses on page 3. Provide an itemized summary indicating the intended use of Tourist Development Tax (TDT) grant funds. Please be as explicit as possible, including planned cities where advertising or promotional materials will be placed. Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. Total Tourist Tax Grant Funds Requested: $ January 25, 2016 New Business 7-g 22 of 22 Certification and Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the guidelines ofthe Collier County Sports Event Assistance Program and will abide by all legal,financial, and reporting requirements as a condition of receiving grant funds from Collier County. Please attach written authorization from organizing entity showing your authority to apply for this funding. Name: Please Print or Type Organization: Please Print or Type (Signature) (Date) Please send application to: Parker Medley 2660 N. Horseshoe Drive, Suite 105 Naples, FL 34104 239-252-4267 ParkerMedley a,colliergov.net January 25, 2016 New Business 7-h 1 of 15 EXECUTIVE SUMMARY Recommendation to approve funding to support leasehold improvements to a railroad car at Naples Depot to house the Naples Visitor Information Center, approve all budget amendments,and make a finding that this project expenditure promotes tourism. OBJECTIVE: Support funding for interior improvements to a railroad car at Naples Depot. CONSIDERATIONS: The Naples Chamber of Commerce is planning to move from their downtown Naples Visitor Information Center to the Naples Depot property on 5th Avenue South in Naples. The Depot is a Collier County Museum with a railroad theme. Next to the Depot Building are two railroad cars. The former dining car is undergoing renovation to become a restaurant. The former baggage car sits next to the dining car and has been unused for some time. The Naples Chamber would like to occupy that baggage car for its new visitor information center. The Chamber has obtained preliminary remodeling costs for the interior of the baggage car including an ADA compliant entrance ramp, air conditioning, flooring and wall covering totaling $100,000. These leasehold improvements are authorized tourist development tax expenditures, The Naples Chamber is a party to a sub lease with the County through the Museum Division who in turn lease the Depot from Southwest Florida Heritage. The attached sub-lease between the County, Chamber and Southwest Florida Heritage needs a recommendation from the TDC to move forward to the BCC for approval. The Chamber plans to begin renovations to the baggage car as soon as possible in order to occupy the space in the former baggage car. The County Museum Division will work with County Purchasing to obtain construction bids in compliance with the Purchasing Policy. FISCAL IMPACT: Funding for the $100,000 leasehold improvements to the baggage car will be paid for using Tourism Division Fund 184 or Fund 196, requiring a budget amendment and BCC approval. LEGAL CONSIDERATIONS: This proposed expenditure is an authorized use of the tourist development tax if the required finding is made that the expenditure promotes tourism. Section 125.0104(5) (a) 4, Fla. Stat., provides the authorized use of the tourist development taxes including: To fund convention bureaus, tourist bureaus, tourist information centers, and news bureaus as county agencies or by contract with the chambers of commerce or similar associations in the county, which may include any indirect administrative costs for services performed by the county on behalf of the promotion agency. In addition, Ordinance No. 92-60, as amended, provides funding for County-owned museums (Category C1), as follows: CATEGORY C: To acquire, construct, extend, enlarge, remodel, repair, improve, maintain, operate or promote one or more County owned or operated museums January 25, 2016 New Business 7-h 2 of 15 or municipal owned museums that are owned and operated by not for profit organizations and open to the public. This item has been approved as to form and legality and requires majority vote for approval. If it is discovered that funds need to be re-allocated within the Ordinance, then a super-majority vote of the Board of County Commissioners is required to re-allocate funds.—CMG RECOMMENDATION: Recommend funding to support leasehold improvements to a railroad car at Naples Depot to house the Naples Visitor Information Center, approve all budget amendments and make a finding that this project expenditure promotes tourism. SUBMITTED BY: Jack Wert, Tourism Director ATTACHMENTS: (1) Sub lease between Southwest Florida Heritage, Collier County and the Greater Naples Chamber of Commerce. January 25, 2016 New Business 7-h 3 of 15 COLLIER COUNTY STANDARD FORM SUB-LEASE AGREEMENT NOT-FOR-PROFIT ENTITY This Sub-Lease Agreement ("Sub-Lease Agreement") is entered into this day of , 2015, by and between Collier County ("County or Lessee"), a political subdivision of the State of Florida, whose mailing address is 3299 East Tamiami Trail, Naples, Florida 34112, and the Greater Naples Chamber of Commerce, ("Chamber or Sub-Lessee"), a not for profit corporation duly organized under the laws of the State of Florida, whose mailing address is , and collectively stated as the"Parties." RECITALS: `G. WHEREAS, Southwest Heritage, Inc., a Florida nion'- prof t corporation, as Lessor, and the Board of County Commissioners of Collier Co unty. Florida, a ,i, essee, entered into a Lease Agreement dated March 22, 2005 for the property_ tiown as The Naples Railroad Depot. WHEREAS, Collier County desires to sublease a portion of the Leased Premises to the Greater Naples Chamber of Commerce for the pt osetof,�creating a Visitors Center in the baggage car currently on-property at The Naples Railroad Depot; this Sub-Lease Agreement is a,; subject to the existence of the aforesaid Lease Agreement.,N��, , WHEREAS, the Collier County Tourist evelopme'nt` Council and Board of County Commissioners has approve .�a,finding request from t lereater Naples Chamber of Commerce of up to $100,000 to improve lie; baggage car to make it accessible and functional to Collier County tourists, visitors, and residents. NOW THEREFORE m • consideration of thepayment of rents and the performance of the covenants,hrw,reinafter,set forth,,the parties gree as follows: WITNESSETH: NOW ? �• �y, HEREFOREi i1n consideration of One Dollar ($1.00) and other good and valuable consideration exchange amongst the Parties, and in consideration of the covenants contained herein, thei'arties hereby enter into this Lease on the following terms and conditions: 1. Conveyance., On the terms and conditions set forth in this Sub-Lease, and in consideration of Chamber's/Sub-Lessee's performance under this Sub-Lease, the County/Lessee conveys to the Sub-Lessee the present possessory interest in the Leased Premises described below. 2. Description of Leased Premises. The Leased Premise(s) which are the subject of this Sub-Lease is a baggage car on the southeast corner of The Naples Railroad Depot property, in Collier County, Florida, with a description set forth in Exhibit "A," hereinafter referred to as the "Premises." January 25, 2016 New Business 7-h 4 of 15 3. Use of Premises. The purpose of this Sub-Lease is for the Greater Naples Chamber of Commerce to operate a Visitors' Center , which use the Board of County Commissioners has found to be in the public's interest. Accordingly, the Chamber shall utilize the Leased Premises in strict accordance with Exhibit "B." County/Lessee shall have the right to terminate this Sub-Lease should Sub-Lessee utilize the Premises in any manner inconsistent with the approved use. In the event Sub-Lessee shall cease to use the Premises for the purposes described in Exhibit "B," and such cessation of use shall continue for a period of sixty (60) days, this Lease, at the option of the Lessor, upon thirty (30) days written notice to the Lessee, shall be terminated and Lessee shall surrender and vacate the Premises to the Lessor within thirty (30) days after notice of such termination. Provided, however, said sixty (60) day period shall be tolled if such cessation is caused by events bend the control of the Lessee such as acts of God or if such cessation is due to closing for reconstruction or repairs to the building constructed by Lessee on the Leased Premises. 4.. Permissible Alterations and Additions to Premises. ''' Sub-Lessee may not make any alterations or additions to the Leased Premises without obtaining County's/Lessee and Southwest Heritage, Inc./Lessor's prior written. consent, which consent;may be withheld in Lessor's sole discretion. Sub-Lessee shall submit to_Lessee and Lessor pl'an,s and specifications for all alterations and additions at the time consent is st ug t a. This section is not applicable t4 the modificatio ,s,�that County will make to the baggage car. The County has receivedi�the approval of the S west Heritage Inc. for the improvements and modifications to the baggage car This section°applies should the Chamber wish to make any additional alternations to the Premises '4 '3,::, jr�V ,.� �w1[1,6. Term=af Lease The term of this ;Sub-Lease shall commence on the date first above written, and unless terminated earlier by,the Parties, shall terminate on the 10th year anniversary date of this Lease The�Su1b-Lease may be renewed with the written mutual consent of the Co p mber su j�ect t { approval of the Lessor/Southwest Heritage, Inc. If Lessee holds 'over after he expiration of the lease term, such tenancy shall be from month to month= er all of the lerTs, covenants and conditions of this Sub-Lease subject, however, to Lessor and ..essee's rightto, seek'=legal relief to eject Sub-Lessee from the Premises as a holdover. 7. Rent;r::The Sub-Lessee/Chamber agrees to pay the Lessee/County the sum of $10,000 annually quarterly for each year of the term. a. 'the: revenue derived from this Sub-Lease shall be returned to the Collier County Museum to a dedicated account for the Naples Depot Museum. 8. Net Lease. This is a fully net lease, with Sub-Lessee responsible for all costs, fees and charges concerning the Premises. Accordingly, Sub-Lessee shall promptly pay when due and prior to any delinquency all costs, fees, taxes, trash removal services, assessments, utility charges, impact fees and obligations of any kind that relate to the Premises. Sub-Lessee will indemnify and hold Lessor/County harmless from any and all claims, costs and obligations arising from Sub-Lessee's use of the Premises. In the event any action or proceeding is brought January 25, 2016 New Business 7-h 5 of 15 against County by reason of Sub-Lessee's use of the Premises, Sub-Lessee shall pay all costs, attorneys' fees, expenses and liabilities resulting therefrom and shall defend such action or proceeding if County shall so request, at Sub-Lessee's expense, by counsel reasonably satisfactory to County. It is specifically agreed however, that County may at its own cost and expense participate in the legal defense of such claim, with legal counsel of its choosing. 9. Sub-Lessee's Liens and Mortgages. Sub-Lessee shall not in any way encumber the Premises, and shall promptly remove any and all liens placed against the Premises. All persons to whom these presents may come are put upon notice of the fact that the interest of the County/Lessor in the Premises shall not be subject to liens for improvements made by the Sub- Lessee and liens for improvements made by the Sub-Lessee.,are specifically prohibited from attaching to or becoming a lien on the interest of the C.ounty%Lessor in the Premises or any part of either. This notice is given pursuant to the provisions " a and in compliance with Section 713.10, Florida Statutes. 10. Sub-Lessee's Obligation to Maintain Premises and with All Lawful Requirements. Sub-Lessee, throughout the term;of this Sub-Lease, at its k wn cost, and without any expense to the County/Lessee, shall keep and maintain:} .e Premises good, sanitary and neat order, condition and repair, and shall abide with,all laWll requirements.' Stich maintenance and repair shall include, but not be limited to, paintit g,}janitorial, fixtures and appurtenances (lighting, heating, plumbing, and air,conditioning). Such repair may also include structural repair, if deemed necessary by the Sub-Lessee.�',if the Premisesyare not in such compliance in the reasonable opinion of County/Lessee, Sub-Lessee will, be so advised in writing. If corrective action is not begun within„- (30) days df the receipt of such notice and prosecuted diligently until corrective action is�complieted, County/Lesseemay causethe same to be corrected and Sub- Lessee shall promptly reimburse':county/Lessee'for the expenses incurred by County/Lessee, together with a 5% administrative fee. J 1 LL 1] Quiet Enlaoyment Sub-Le's`see shall be entitled to quiet enjoyment so long as Sub- Lessee-has`not defaulted on any of the term ' this Lease. Accordingly, Sub-Lessee shall have the exclusive right to use the Premises during the term of this Sub-Lease. During the term of this Sub-Lease, Sub-Lessee may- erect appropriate signage on the Leased Premises and the improvements;''constructed by'Sub-Lessee'thereon. Any such signage shall be in compliance with all applicable codes and ordinances. 12. Casualty and:Condemnation a. Casualty. If the Premises are destroyed, rendered substantially inhabitable, or damaged to any material extent, as reasonably determined by Sub-Lessee and Lessee, by fire or other casualty, and Lessee must use the insurance proceeds, hereinafter referred to as "Proceeds," to rebuild or restore the Premises to substantially its condition prior to such casualty event unless the Lessee provides the Sub-Lessee with a written determination that rebuilding or restoring the Premises to such a condition with the Proceeds within a reasonable period of time is impracticable or would not be in the best interests of the Lessee, in which event, Proceeds shall be shall be promptly remitted to Lessee. If the Lessee elects not to repair or replace the improvements, then Sub-Lessee or Lessee may terminate this Sub-Lease by providing notice to January 25, 2016 New Business 7-h 6 of 15 the other party within ninety (90) days after the occurrence of such casualty. The termination will be effective on the ninetieth (90th) day after such fire or other casualty, unless extended by mutual written agreement of the Parties. During the period between the date of such casualty and the date of termination, Sub-Lessee will cease its operations as may be necessary or appropriate. If this Sub-Lease is not terminated as set forth herein, or if the Premises is damaged to a less than material extent, as reasonably determined by Sub-Lessee and Lessee, Sub-Lessee will proceed with reasonable diligence, at no cost or expense to Lessee, to rebuild and repair the Premises to substantially the condition as existed prior to the casualty. b. Condemnation. Lessee may terminate "this Sub-Lease as part of a condemnation project. Lessee will use its best efforts'o mitigate any damage caused to Sub-Lessee as a result of such termination; however, t, no event will Lessee be liable to Sub-Lessee for any compensation as a result of such termination. 13. Access to Premises. Lessee ,f� s duly authorized agents, contractors, representatives and employees, shall have the rightafter reasonable oralknotice to Sub-Lessee, to enter into and upon the Premises during no l business hours, or sic '�;pther times with the consent of Sub-Lessee, to inspect the Premise , verify compliance with t�I`�e''terms of this Sub- Lease, or make any required repairs not being timely c`ompleWd by Sub-Lessee 14. Termination and Surrender Unless otherwise mutually agreed by the Parties, within thirty (30) days after termination of the7lease term, yLessee shall redeliver possession of the Premises to County/Lessee in good condition r3�•fl#,LIAt a. Sub-Lessee shall have the right at " me durii*dy is occupancy of the Premises to remove anyl-o f its personal property ipment, and signs provided, however, at the termination of this Sub-Lease, the Clamber is required to return the baggage car to the condition in wh c 4-f t.was;received. -The portable racks, intended for pamphlets and brochures, shall``�be removed and the walls restored to the condition of a "converted Ip tal car improvementsm�and alterations are subject to the provisions set 'forth in Paragraph t4. above. b. County/Lessee shall have the-option of either requiring Sub-Lessee to demolish and remove'.all improvements made by Sub-Lessee to the Premises upon Sub-Lessee's vacation'thereof, or 0,i.require Sub-Lessee to retain said improvements with fixtures on the Premises which improvements and fixtures will become the property of the County/Lessee''upon`Sub-Lessee's vacation of the Premises. 15. Assignment. This Sub-Lease is personal to Sub-Lessee. Accordingly, Sub- Lessee may not assign this Sub-Lease or sublet any portion of the building constructed on the Premises by Sub-Lessee without the express prior written consent of the County/Lessee, which consent may be withheld in County/Lessee sole discretion and in compliance with the Lease Agreement dated March 22, 2005. Any purported assignment or sublet without the express written consent of County/Lessee shall be considered void from its inception, and shall be grounds for the immediate termination of this Sub-Lease. January 25, 2016 New Business 7-h 7 of 15 16. Insurance. a. Sub-Lessee shall provide and maintain a Commercial General Liability insurance policy, approved in writing by County/Lessee and the Collier County Risk Management Department, for not less than Three Million and 00/100 Dollars ($3,000,000.00) combined single limits during the term of this Lease. If such amounts are less than good insurance industry practice would require, County/Lessee reserves the right to increase these insurance limits by providing Sub-Lessee with at least sixty (60) days' advance notice to do so. b. In addition, Sub-Lessee shall provide a*Iiltintain Worker's Compensation Insurance covering all employees meeting the y1 n existing Statutory Limits in compliance with the applicable state and fed al"law . The coverage shall include Employer's Liability with a minimum limit 'Of One' undred Thousand and 00/100 Dollars ($100,000.00) per each accident. ifi;�such amounts,are less than good insurance industry practice would require, County/Lessee reserves the 4right to increase these insurance limits by providing Sub-Lessee vith at least sixty (60) days' advance notice to do so. c. Sub-Lessee shall also maintain standard fire and extended coverage insurance on the additions and improvements.located on tote"Premises and all of Sub-Lessee's property located on or in the Premises t 'i It ding, wit t,.limitation, furniture, equipment, fittings, installations, fixtures (including removable trade tures), personal property and supplies, in an amo' t tot less tharf.tip then i ting full replacement value. d. Business Aut mobile Liability Insurance, and Business Boat Liability Insurance, for automobiles and boats used,by Sub-Lessee in the course of its performance under this Sub-Lease,,"t dull tg l ployer'sNon-Ownership and Hired Auto Coverage, e� say policy • "`amounts of One, Million and 00/100 Dollars ($1,000,000.00) u'eombined single limit perAoccurrence. Alf such amounts are less than good insurance practice would require, County/Lessee reserves the right to increase these insurance limits:by providing Sub-Lessee with at least sixty (60) days' advance notice to do so. e. Pollution Liability insurance covering the accidental discharge and clean up of pollutants shall be maintained by the Sub-Lessee in an amount of not less than Five Million and 00/100 dollars ($5,000,000) per occurrence. Such coverage shall cover third party liability and'glean up coverage. f. County/Lessee shall be named as an additional insured on the Commercial General Liability insurance policy. County/Lessee shall also be added as an additional insured on the Property Insurance policy as their interest may appear. The above- described insurance policies shall list and continuously maintain County/Lessee as an additional insured thereon. Evidence of such insurance shall be provided to County/Lessee and the Collier County Risk Management Department, 3311 East Tamiami Trail, Administration Building, Naples, Florida, 34112, for approval prior to the commencement of this Sub-Lease; and shall include a provision requiring not less than January 25, 2016 New Business 7-h 8 of 15 ten (10) days prior written notice to County/Lessee in the event of cancellation or changes in policy(ies) coverage. If such amounts are less than good insurance practice would require, County/Lessee reserves the right to reasonably amend their insurance requirements by issuance of notice in writing to Sub-Lessee, whereupon receipt of such notice Lessee shall have thirty (30) days in which to obtain such additional insurance. The issuer of any policy must have a Certificate of Authority to transact insurance business in the State of Florida and must be rated "A" or better in the most current edition of Best's Insurance Reports. Each insurer must be responsible and reputable and must have financial capacity consistent with the risks covered. Each policy must contain an endorsement to the effect that the issuer waives any„claim or right of subrogation to recover against County/Lessee, its employees, representatives and agents. fi i�i 1r g. Failure to continuously abide with.all ll.of�the a insurance provisions shall be deemed to be a material breach of this Sub-Lease and County/Lessee shall have the Wh. remedies set forth below. 17. Defaults and Remedies. a. Defaults by Sub-Lessee. The occurrence f any of the following events and the expiration of the applicable. re period set orth below without such event being cured or remedied will constitute a "Default by S` essee” to the greatest extent then allowed by law: t Y °' !r P i. bandonment of Premises or disco tinuation of Sub-Lessee's operation. ii. b-Lessee's material-misrepresentation of any matter related to this Sub- Lease. iii. Filing of insolvency, reorganization, plan or arrangement of bankruptcy. tW Adjudge n as b' rupt. N,35 i w4 Kt v 11 along era general i.gnment of the benefit of creditors. „ ` , Sub-Lease to be taken under any writ of 4 vi. ,.,,tf,.drub Lese� suffers`'tYt��„� Y ry 11 ICY execution and/I r other process of law or equity. vii. Sub-Lessee's loss'of its federal IRS tax exempt status. viii Sub-Lessee's failure to utilize the Premises as set forth in Exhibit B. ix Any lien is5,,filed against the Premises or Sub-Lessee's interest therein or any part 'hereof in violation of this Lease, or otherwise, and the same remains unreleased for a period of sixty (60) days from the date of filing unless within such period Sub-Lessee is contesting in good faith the validity of such lien and such lien is appropriately bonded. x. Failure of Sub-Lessee to perform or comply with any material covenant or condition made under this Sub-Lease, which failure is not cured within ninety (90) days from receipt of County/Lessee's written notice stating the non-compliance shall constitute a default (other than those covenants for which a different cure period is provided), whereby County/Lessee may, at its option, terminate this Sub-Lease by giving Sub-Lessee thirty (30) days written notice unless the default is fully cured within that thirty (30) day notice period (or such additional time as is agreed to in writing by January 25, 2016 New Business 7-h 9 of 15 County/Lessee as being reasonably required to correct such default). However, the occurrence of any of the events set forth above shall constitute a material breach and default by Sub-Lessee, and this Sub-Lease may be immediately terminated by County/Lessee except to the extent then prohibited by law. b. Remedies of County/Lessee_ i. In the event of the occurrence of any of the foregoing defaults, County/Lessee, in addition to any other rights and remedies it may have, shall have the immediate right to re-enter and remove all individuals, entities and/or property from tfmtses. Such property may be Phil removed and stored in a publicyyw e u se or elsewhere at the cost of and for the account of Sub ice witho �service of notice or resort to legal process and without Ig deemed guilty of trespass, or being liable for any loss or damage uw is may be occasioned thereby. If Sub-Lessee �trr does not cure the def nl i,in the time frames as set forth above, and County/Lessee has removed and,stored r perty, Coun'ty/Lessee shall not be required to store for more than th ,.,-(30) days. Af#er such time, such property shall be deemed abandoned and County/Lessee shall dispose of such property i ant' ,nner it so chooses and shall not be liable to Sub- Lessee for such disposal. I'' 11 ii Sub-Lessee fails all'-rom when clue any full installment of rent o ny o sum payable. &"ottnty/Lessee under this Lease, and if said sum 'remains unpaid for mOtir- an five (5) days past the due date, the Sub- an Sub- Lessee shall4 pay County/Lessee a late payment charge equal to five percent (5%) of each su ch payment riot paid promptly and in full when due. Any ll I, . amounts # of paid 'promptly When due shall also accrue compounded interest of loo, (2%) percent per month or the highest interest rate then allowed. by Florida law, whichever is higher ("Default Rate"), which interest shall be promptly paid by sub-Lessee to County/Lessee . ill:. County/Lessee may sue for direct, actual damages arising out of such default " of Sub Lessee or apply for injunctive relief as may appear necessary or desirable tai enforce the performance and observance of any obligation, agreement or covenant of Sub-Lessee under this Sub-Lease, or otherwise. County/Lessee shall be entitled to reasonable attorneys fees and costs incurred arising out of Sub-Lessee's default under this Lease. c. Default by County/Lessee_ County/Lessee shall in no event be charged with default in the performance of any of its obligations hereunder unless and until County/Lessee shall have failed to perform such obligations within thirty (30) days (or such additional time as is reasonably required to correct such default) after written notice to County/Lessee by Sub-Lessee properly and in meaningful detail specifying wherein, in January 25, 2016 New Business 7-h 10 of 15 Sub-Lessee's judgment or opinion, Sub-Lessor has failed to perform any such obligation(s). d. Remedies of Sub-Lessee. In partial consideration for the rent charged to Sub- Lessee, Sub-Lessee hereby waives any claim it may have to direct or indirect monetary damages it incurs as a result of County/Lessee's breach of this Lease, and also waives any claim it might have to attorneys' fees and costs arising out of County/Lessee's breach of this Lease. Sub-Lessee's remedies for County/Lessee's default under this Sub-Lease shall be limited to the following: i. For injunctive relief as may appear necessary or desirable to enforce the performance and observance of any obligation, agreement or covenant of County/Lessee under this Lease. ii. Sub-Lessee may cure any default of Cotta" /Lessee (upon 30 days written notice) and pay all sums or do`all reasonably necessary work and incur all reasonable costs on behalf of and at the' expense of County/Lessee. County/Lessee will pay Silt-Lessee on demand all reasonable costs incurred and any amounts so paid by Sub-Lessee,on behalf of'`Caunty/Lessee, with no interest. e. No Remedy Exclusive No.temedy herein conferred upon or reserved to either party is intended to be exclusive1,o{f any!r ther availabl remedy or remedies, but each and every such remedy will be cumulative and ire addrtton to every other remedy given under this Sub-Lease pt hereafter existing under law r t equity. No delay or omission to exercise any right or power"accruing upon; y event ofdefault will impair any such right or power nor"be construed'to be waived,but any such right and power maybe exercised from time to time and as otter as may be deemed expedient. fEy',4 f.' Non.Waiver.%*ery provision hereof imposing an obligation upon Sub-Lessee is a material inducement and consideration for the execution of this Sub-Lease by Sub- Lessoe and County/Lessee. No,waiver by Sub-Lessee or County/Lessee of any breach of any f?.ovision of this Sub-Lease will be deemed for any purpose to be a waiver of any breach!of any other provision hereof or of any continuing or subsequent breach of the same provision, irrespective of the length of time that the respective breach may have continued. Miscellaneous Legal Matters 18. This Sub-Lease shall be construed by and controlled under the laws of the State of Florida. In the event of a dispute under this Lease, the Parties shall first use the County's then- current Alternative Dispute Resolution Procedure. Following the conclusion of this procedure, either party may file an action in the Circuit Court of Collier County to enforce the terms of this Sub-Lease, which Court the Parties agree to have the sole and exclusive jurisdiction. 19. This Sub-Lease contains the entire agreement of the Parties with respect to the matters covered by this Sub-Lease and no other agreement, statement or promise made any party, January 25, 2016 New Business 7-h 11 of 15 or to any employee, officer or agent of any party, which is not contained in this Sub-Lease shall be binding or valid. Time is of the essence in the doing, performance and observation of each and every term, covenant and condition of this Sub-Lease by the Parties. 20. In the event state or federal laws are enacted after the execution of this Sub-Lease, which are applicable to and preclude in whole or in part the Parties' compliance with the terms of this Sub-Lease, then in such event this Sub-Lease shall be modified or revoked as is necessary to comply with such laws, in a manner which best reflects the intent of this Sub-Lease. 21. Except as otherwise provided herein, this Sub,Lease shall only be amended by mutual written consent of the Parties hereto or by their successors in interest. Notices hereunder shall be given to the Parties set forth below and shall,be ade by hand delivery, facsimile, overnight delivery or by regular mail. If given by regular m the notice shall be deemed to have been given within a required time if deposited in'tlie U.S. 1ai1, postage prepaid, within the time limit. For the purpose of calculating time,limits which run from the giving of a particular notice the time shall be calculated from actual`I'receipt of the notice'-wTime shall run only on business days which, for purposes of this Lease.LLshall be any day other than a Saturday, Sunday or legal public holiday. Notices shall be addressed. s follow c g P , hil If to County/Lessee: County Manager Collier County Managers Office 32'0,East' ',amiami Trail y Suite 202 Naples Florida 34112 C`C Real Property Managemenit 3335 Tamiami Trail, Suite W , Building Naples, Florida 34112 >tl rn� lI III �i� �+ lF MI, If to Lessee: .I j. Notice shall be deemed to have been given on the next successive business day to the date of the courier waybill if sent by'nationally recognized overnight delivery service. 22. Sub-Lessee is an independent contractor, and is not any agent or representative or employee of County/Lessee. During the term of this Sub-Lease, neither Sub-Lessee, nor anyone acting on behalf of Sub-Lessee, shall hold itself out as an employee, servant, representative or agent of County/Lessee. Neither party will have the right or authority to bind the other party without express written authorization of such other party to any obligation to any third party. No third party is intended by the Parties to be a beneficiary of this Sub-Lease or to have any rights to enforce this Sub-Lease against either party hereto or otherwise. Nothing contained in this Sub- January 25, 2016 New Business 7-h 12 of 15 Lease will constitute the Parties as partners or joint ventures for any purpose, it being the express intention of the Parties that no such partnership or joint venture exists or will exist. Sub-Lessee acknowledges that County/Lessee is not providing any vacation time, sick pay, or other welfare or retirement benefits normally associated with an employee-employer relationship and that County/Lessee excludes Sub-Lessee and its employees from participation in all health and welfare benefit plans including vacation, sick leave, severance, life, accident, health and disability insurance, deferred compensation, retirement and grievance rights or privileges. 23. Neither part y to this Sub-Lease will be liable for any delay in the performance of any obligation under this Sub-Lease or of any inability to perform an obligation under this Sub- Lease if and to the extent that such delay in performance or inability to perform is caused by an u� event or circumstance beyond the reasonable control of and without the fault or negligence of the party claiming Force Majeure. "Force Majeure" shall�inclu e 4 n act of God, war (declared or undeclared), sabotage, riot, insurrection, civil unrest ordisturb cc, military or guerrilla action, economic sanction or embargo, civil strike, work stoppage, slow down or lock-out, explosion, fire, earthquake, abnormal weather condition, hti r'ricane, flood, lightning, wind, drought, and the binding order of any governmental authority. 24. Sub-Lessee will not tr sort, use, stork, malt sin, generate, m u acture, handle, P in g dispose, release or discharge any Hazardous Material-'upon or about the Leased Premises, nor permit employees, representatives, agents,,contractors, sub-contractors, sub-sub-contractors, material men and/or suppliers to engage'in stiekpfct vities uponaor about the Leased Premises. 25. In compliance with Section 404.056,Fl 1 a,,Statutes,all Parties are hereby made aware of the following Radon is a naturally ,occurring=' adioactive gas that, when it has accumulated in a building to sufficient quantities, 'may present`health risks to persons who are exposed to it over time Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information 'regarding radon and radon testing may be obtained from your` aunty Pubygrpealth''Departmen_t. 6 _ Sub-Lessee shall execute this Sub-Lease prior to it being submitted for approval by the Board'of County Commissioners. '.This Sub-Lease may be recorded by the County in the Official Records of Collier County, Florida, within fourteen (14) days after the County enters into this Sub-Lease,at Sub-Lessee's sole cost and expense. IN WITNESS WHEREOF, the Sub-Lessee and County/Lessee have hereto executed this Sub-Lease the day and year'iirst above written. January 25, 2016 New Business 7-h 13 of 15 AS TO THE SUB-LESSEE: GREATER NAPLES CHAMBER OF COMMERCE By: Witness (signature) (Print Name and Title) (print name) Witness (signature) r 3'S (print name) AS TO THE County/Lessee ATTEST: d , BOARD'rjtcPuNTY COMMISSIONERS, DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA By: Deputy''`Cl rk DONNA FIALA, CHAIRWOMAN Approved as to form `" and legal.I :, irs f A' ? Colleen 14:'Gr'eene Assistant County Attorney Reviewed and approved:: Southwest Heritage, Inc. January 25, 2016 New Business 7-h Busin 14 of 15 EXHIBIT A [Insert Description] , y p„ fi' ,p _fi,' ',1F' ALf,4',1',1+ic r"111' rl}14111'°,r `..1 ']ra,', p` January 25, 2016 New Business 7-h 15 of 15 EXHIBIT B [Insert list of proposed uses] 1 } t Ili � 4Kf t14111111,1'1� �Ifl � ,1 [II i it ,: a January 25, 2016 New Business 7-i 1 of 51 EXECUTIVE SUMMARY Recommendation to award ITB 15-6522-Tourist Fulfillment Services to Phase V of Florida, LLC. OBJECTIVE: To obtain a full service fulfillment services company to prepare, store and distribute tourism literature to various interested parties around the world. CONSIDERATIONS: The Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB) is a part of Collier County Florida Government and is the marketing arm of the Collier County Tourist Development Council (TDC). The Collier County Tourism Department administers the work of both the TDC and the CVB. The Tourism Department desired to contract with a company to fulfill requests for information, to answer incoming requests for information from toll-free numbers, publication responses, and from the Internet. Fulfillment services include, but are not limited to preparing and distributing tourism literature and storing literature, specialty items provided by the CVB to requestors, maintaining mailing lists and distributing special fulfillment projects as assigned by CVB staff and managing a hotel inventory during emergency situations. ITB 15-6522 was posted and emailed to 376 interested vendors on November 20, 2015. Thirty-nine (39) vendors downloaded the bid package, and 1 submitted a bid by the December 7t", 2015 due date. After review, the bid from Phase V was found to be consistent with the cost and services currently provided to Collier County Tourism Division for these services by the same vendor. FISCAL IMPACT: $124,356 is in the BCC approved FY 16 budget for the Tourism Division in Fund 184, Contractual Services. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this Executive Summary LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. —CMG RECOMMENDATION: Recommendation that the Board of County Commissioners awards ITB 15-6522 -Tourist Fulfillment Services to Phase V of Florida, LLC. Prepared by: Jack Wert, Tourism Director January 25, 2016 New Business 7-i 2 of 51 Attachments: (1) 15-6522 Solicitation (2) Phase V Submission (3) 15-6522 Bid—Fee Schedule (4) Bid Tabulation January 25, 2016 New Business 7-i Corner County 3 of 51 Administrative Services Department Procurement Seroc.>✓o C7 n sr iar INVITATION TO BID Date: From: Adam Northrup, Procurement Strategist (239) 252-6098 (Telephone) (239) 252-6302 (FAX) adamnorthrup @colliergov.net (Email) To: Prospective Vendors Subject: Solicitation: 15-6522—Tourist Fulfillment Services As requested by the Tourist Development Council, the Collier County Board of County Commissioners Purchasing Department has issued this ITB for the purpose of obtaining fair and competitive responses. Please refer to the Public Notice included in this document for the opening date and time and any applicable pre-ITB conference. All questions regarding this ITB must be submitted online on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. All responses to questions will be posted on the website with electronic notification to all prospective vendors. We look forward to your participation in Collier County's competitive procurement process. cc: Jack Wert, Director Tourism Note: All ITB responses submitted must include one (1) original labeled MASTER, along with how many exact duplicate copies, including all required forms. FtniAJmrrn491 S n o n Dow 3327 T3noano Tra4 E a€t•Naptes.Honda 34112 4n1 2313252-?AO?•ovwe craiergov n otiprre,ure;ma lsenacen January 25, 2016 New Business 7-i 4of51 Invitation to Bid Index Public Notice 3 Exhibit I: Scope of Work, Specifications and Response Format 4 Exhibit II: General Bid Instructions 7 Exhibit III: Standard Purchase Order Terms and Conditions 13 Exhibit IV: Additional ITB Terms and Conditions 16 Attachment 1: Vendor Submittal-Vendor's Non-Response Statement 25 Attachment 2: Vendor's Check List 26 Attachment 3: Vendor Submittal- Bid Response Form 27 Attachment 4: Vendor Submittal— Local Vendor Preference Affidavit 29 Attachment 5: Vendor Submittal— Immigration Affidavit 30 Attachment 6: Vendor Substitute W—9 31 Attachment 7: Vendor Submittal- Insurance and Bonding Requirements 32 January 25, 2016 New Business 7-i 5 of 51 CO#161'' County Administrative Services Department Procurement Serncrs Division Public Notice Sealed bid responses for Solicitation 15-6522—Tourist Fulfillment Services, will be received electronically only at the Collier County Purchasing online bidding system at www.colliergov.net/bid untill 3:00PM, Collier County local time on Date. Solicitation responses received after the stated time and date will not be accepted. Solicitation 15-6522—Tourist Fulfillment Services A mandatory or non-mandatory (or remove completely if not having a meeting) pre-bid conference will be held on Date, commencing promptly at Time AM or PM and held at Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.All prospective bidders must attend this conference in order to submit a bid response or be considered for an award. All questions regarding this ITB must be submitted online on the Colier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. All responses to questions will be posted on the website with electronic notification to all prospective vendors. All solicitation responses must be made on the official ITB response form included and only available for download from the Collier County Purchasing Department Online Bidding System website noted herein. ITB Documents obtained from sources other than Collier County Purchasing may not be accurate or current. Collier County encourages vendors to utilize recycled paper on all manual bid response submittals. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BY: /s/Joanne Markiewicz Director, Procurement Services Division Publicly posted on the Collier County Purchasing Department website: www.colliergov.net/purchasinq and in the lobby of the Purchasing Building on Date. January 25, 2016 New Business 7-i 6 of 51 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Tourist Development Council (hereinafter, the"Division or Department"), the Collier County Board of County Commissioners Purchasing Department (hereinafter, "County") has issued this Invitation to Bid (hereinafter, "ITB") with the intent of obtaining bids from interested and qualified firms in accordance with the terms, conditions and specifications stated or attached. The Vendor, at a minimum, must achieve the requirements of the Scope of Work and specifications stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Purchasing Policy. Brief Description of Purchase The Naples, Marco Island, Everglades Convention &Visitors Bureau (CVB) is a part of Collier County Florida Government and is the marketing arm of the Collier County Tourist Development Council (TDC). The Collier County Tourism Department administers the work of both the TDC and the CVB. The Tourism Department desires to contract with a company to fulfill requests for information, to answer incoming requests for information from toll-free numbers, publication responses, and from the Internet. Fulfillment services include, but are not limited to preparing and distributing tourism literature and storing literature, specialty items provided by the CVB to requestors, maintaining mailing lists and distributing special fulfillment projects as assigned by CVB staff and managing a hotel inventory during emergency situations. Vendor should also provide a "Live Chat"feature and live operator assistance to callers on toll-free numbers and on the various tourism websites. Historically, County departments have spent approximately$dollars. Detailed Scope of Work As a part of the tourist fulfillment and storage program, the successful vendor must: 1. Provide all necessary labor, materials, supplies, and equipment to store, retrieve, deliver and respond to a variety of telephone, email or web based inquiries from interested individuals. 2. Provide rates inclusive of all services as outlined on the Vendor Bid Schedule. 3. Provide monthly invoices outlining the services provided, including, but not limited to: a. Service description b. Quantity of each service c. Unit price of each service d. Extended price of each service e. Total 4. Provide a storage area that has adequate security measures in place to guarantee the safekeeping of all County documents from break-ins, floods, fire and any other natural or unnatural disasters. 5. Provide business service hours between the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding County recognized holidays. 6. Provide service to interested individuals within 72 business hours from the initial contact. January 25, 2016 New Business 7-i 7of51 7. Provide a monthly summary report of all activities provided in the completion of this contract to the County's project manager; an annual summary report should be provide to the County's Purchasing Department at the time of contract renewal. 8. Document five (5) years or more of evidence of the following: a. Provide a brief narrative of the vendors understanding of the overall intent of this ITB as well as the methods to be used to provide the required services. Identify any issues or concerns of significance. b. Provide evidence of customer service experience, storage and inventory operation, mail operation, and reporting capability. Award Criteria ITB award criteria is as follows: • All questions on the Bid document shall be answered as to price(s), time requirements, and required document submissions. • Award shall be based upon the responses to all questions on the Bid Response Page(s). • Further consideration may include but not be limited to, references, completeness of bid response and past performances on other County bids/projects. • Prices will be read in public exactly as input on the electronic bid response form or written on the manually submitted Bid Response Page(s) at the time of the bid opening; however,should an error in calculations occur whenever unit pricing and price extensions are requested, the unit price shall prevail. Mathematical miscalculations may be corrected by the County to reflect the proper response. • The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to the award of the solicitation. • It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s) in accordance with the following methodology: It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s) in accordance with the following methodology: • The lowest total cost of complete Bid Schedule. No partial or incomplete Bid Schedules will be accepted, all line items must be completed. • A bidder will be considered "non-responsive" to this request and disqualified from further consideration if any of the requested qualifications are met. (listed in the section titled Detailed Scope of Work) • Collier County reserves the right to select one, or more than one suppliers, however, it is the intent to select identify single awardee, primary/secondary, multiple awardees, etc. • The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation. Term of Contract The contract term, if an award(s) is/are made is intended to be for two (2) years with one (1)two (2) year renewal. January 25, 2016 New Business 7-i 8of51 Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made on the contract anniversary date, in writing,to the Purchasing Director. Price adjustments are dependent upon budget availability and program manager approval. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Timetable �� I�'�'r 3t �ul� �* tm�d-I �r n3g,�ii � � �y {��m 'y�i --� ['"1�1 Yi�r� �r � � ti� �t f�� '#�I�Hrkk1 �' I }`, F. `"s iFhf{, '�#`.,;F`4' '!?"'Id}I+�II� �?` iC1E, 7i' T-�E44pt.glii I va�l IR I..i. :.:`�t..i' 41%iiiRE �f i ur �t A al{lf l .in"�i" it i.�=� Issue Solicitation Notice Date Last Date for Receipt of Written Questions Date, Time, Naples Local Time Mandatory or Non-mandatory pre-solicitation meeting(Include Date, Time, Naples if applicable) Local Time and Locations Addendum Issued Resulting from Written Questions or Pre- Date Proposal Conference (Include if applicable) Solicitation Deadline Date and Tine Date, Time, Naples Local Time Anticipated Evaluation of Submittals Date Range Vendor Presentations if Required (Include if applicable) Date Range Anticipated Completion of Contract Negotiations(Include if Date Range applicable) Anticipated Board of County Commissioner's Contract Date Range Approval Date Vendor Required Documents • Attachment 2: Vendor's Check List • Attachment 3: Vendor Bid Response Form • Attachment 4: Local Vendor Preference • Attachment 5: Immigration Law Affidavit • Attachment 6: Vendor Substitute W-9 • Attachment 7: Insurance and Bonding Requirement January 25, 2016 New Business 7-i 9 of 51 Exhibit II: General Bid Instructions 1. Purpose/Objective As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier County Board of County Commissioners Purchasing Department (hereinafter, the County) has issued this Invitation to Bid (hereinafter, the"ITB", or"Bid")with the sole purpose and intent of obtaining bid responses from interested and qualified firms in accordance with the terms, conditions,and specifications stated and/or attached herein/hereto. The successful vendor will hereinafter be referred to as the"Vendor" All bids must be submitted on the Bid form furnished by the County noted in Attachments 2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly signed. Vendor is responsible to read and follow the instructions very carefully, as any misinterpretation or failure to comply with these instructions could lead to the bid submitted as being rejected as non-responsive. 2. Pricing Vendors must provide unit prices using the unit of measured specified by the County. All prices will remain firm for a period of one hundred and eighty (180) calendar days from date of bid opening. After award by the Board of County Commissioners, prices may only be adjusted as outlined in Exhibit I: Term of Contract. 3. Alternate Bid Pricing In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted price will be the basis for the rejection of the submitted bid response. All bids responses received without pricing for all alternates as listed will be considered technically non-responsive and will not be considered for award. 4. Equal Product Manufacturer's name, brand name and/or model number are used in these specifications for the purpose of establishing minimum requirements of level of quality, standards of performance and/or design required, and is in no way intended to prohibit the bidding of other manufacturer's items of equal or similar material. An equal or similar product may be bid, provided that the product is found to be equal or similar in quality, standard of performance, design, etc. to the item specified. Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid as equal or similar. Equal product samples, if required for evaluation, and at no cost to the County, must be submitted with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless samples are delivered to specified address by bid due date. The County shall be sole judge of equality or similarity, and its decision shall be final in the best interest. January 25, 2016 New Business 7-i 10 of 51 5. Discounts Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be considered in the award of tie bids. In no instance should payment terms less than fifteen (15) calendar days be offered. 6. Exceptions Vendors taking exception to any part or section of these specifications shall indicate such exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully comply with the specifications as written.The County, at its sole discretion, shall determine if the exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for rejection of bid proposal. 7. Addenda The County reserves the right to formally amend and/or clarify the requirements of the bid specifications where it deems necessary. Any such addendum'clarification shall be in writing and shall be distributed electronically to all parties who received the original bid specifications prior to the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through a notice of addendum or questions and answers to all vendors registered under the applicable commodity code(s) at the time when the original ITB was released, as well as those vendors who downloaded the ITB document. Additionally, all addendums are posted on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Before submitting a bid response, please make sure that you have read all, understood clearly and complied completely with any changes stated in the addenda as failure to do so may result in the rejection of your submittal. 8. Bid Submission For electronic submissions... All electronic bids shall be submitted online via the Collier County Purchasing Department Online Bidding System: www.colliergov.net/bid. For paper submissions... All paper bids shall be submitted to the County Procurement Director, Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112, by the date and time as stated in the Legal Notice. The County assumes no responsibility for bid responses received after the due date and time, or at any office or location other than that specified herein,whether due to mail delays, courier mistakes, mishandling, inclement weather or any other reason. Late bid responses shall be returned unopened, and shall not be considered for award. Vendors must submit one (1) paper copy clearly labeled "Master," and number( ) compact disks (CD's)with one copy of the proposal on each CD in Word, Excel or PDF. List the Solicitation Number and Title on the outside of the box or envelope. All bids sent by courier service must have the bid number and title on the outside of the courier packet. Vendors who wish to receive copies of bids after the bid opening may view and download same from the Collier County Purchasing Department Internet bid site. January 25, 2016 New Business 7-i 11 of51 9. Questions If the vendor should be of the opinion that the meaning of any part of the Bid Document is doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement Strategist before the bid opening date. Direct questions related to this ITB only to the Collier County Purchasing Department Internet website: www.colliergov.net/bid. Questions will not be answered after the date noted on the ITB. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Purchasing Department Online Bidding System website. For general questions, please call the referenced Procurement Strategist identified in the Public Notice. 10. Protests Any prospective vendor/ proposer who desires to protest any aspect(s) or provision(s) of the solicitation (induding the form of the solicitation documents or procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with the County's then current purchasing ordinance and policies. 11. Rejection and Waiver The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to select the bid that best meets the requirements of the County. Vendors whose bids, past performance or current status do not reflect the capability, integrity or reliability to fully and in good faith perform the requirements denoted may be rejected as non- responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide all required information, documents or materials may be rejected as non-responsive. 12. Local Vendor Preference (LVP) The County is using the Competitive Sealed Quotation methodology of source selection for this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier County Purchasing Ordinance. Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Colier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. January 25, 2016 New Business 7-i 12 of 51 Under this solicitation, bidders desiring to receive local preference will be invited and required to affirmatively state and provide documentation as set forth in the solicitation in support of their status as a local business. Any bidder who fails to submit sufficient documentation with their bid offer shall not be granted local preference consideration for the purposes of that specific contract award. Except where federal or state law, or any other funding source, mandates to the contrary, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following manner. Competitive bid (local price match option). Each formal competitive bid solicitation shall clearly identify how the price order of the bids received will be evaluated and determined. When a qualified and responsive, non-local business submits the lowest price bid, and the bid submitted by one or more qualified and responsive local businesses is within ten percent of the price submitted by the non-local business, then the local business with the apparent lowest bid offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the price(s), less one (1)dollar, offered by the overall lowest, qualified and responsive bidder. In such instances, staff shall first verify if the lowest non-local bidder and the lowest local bidder are in fact qualified and responsive bidders. Next, the Purchasing Department shall determine if the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to businesses with drug-free workplace programs). If the lowest local bidder meets the requirements of Fla. Stat. Sec. 287.087, the Purchasing Department shall invite the lowest local bidder to submit a matching offer, less one (1)dollar,within five (5) business days thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less one (1) dollar,from the lowest non-local bidder tendered previously, then award shall be made to the local bidder. If the lowest local bidder declines or is unable to match the lowest non-local bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest non-local bidder does, award will be made to the bidder that meets the requirements of the reference state law. Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude said Bidder from being considered for local preference on this solicitation. A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one(1) year. The County may, as it deems necessary, conduct discussions with responsible bidders determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 13. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security(DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. January 25, 2016 New Business 7-i 13 of 51 Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Vendor does not comply with providing both the acceptable E-Verifv evidence and the executed affidavit the bidder's/vendor's proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the"Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.qov/E-Verifv. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation,any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded frm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 14. Lobbying All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied either individually or collectively about a project for which a firm has submitted a bid. Firms and their agents are not to contact members of the County Commission for such purposes as meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to final Board approval, no firm or its agent shall contact any other employee of Collier County with the exception of the Purchasing Department. 15. Certificate of Authority to Conduct Business in the State of Florida(Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16. General Information January 25, 2016 New Business 7-i 14 of 51 When it is deemed by the County that a bid cannot be awarded as originally intended,the County reserves the right to award this bid through an approach which is the best interest of the County. Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying as low bid,the County shall ask vendors to submit certification that they have a drug-free workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said certification; the County will give local vendor preference. 17. Bid Award Process Award of contract will be made by the Board of County Commissioners in public session. Award shall be made in a manner consistent with the County's Purchasing Policy. Award recommendations will be posted outside the offices of the Purchasing Department as well as on the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the County Commission meetings. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. January 25, 2016 New Business 7-i 15 of 51 Exhibit III: Standard Purchase Order Terms and Conditions 1. Offer delivery; provided that risk of loss prior to This offer is subject to cancellation by the actual receipt of the goods by the COUNTY COUNTY without notice if not accepted by nonetheless remain with VENDOR. VENDOR within fourteen (14)days of issuance. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise 2. Acceptance and Confirmation specifically stated in this Purchase Order. This Purchase Order (including all documents Unless otherwise provided in Purchase attached to or referenced therein) constitutes Order, no invoices shall be issued nor the entire agreement between the parties, unless payments made prior to delivery. Unless otherwise specifically noted by the COUNTY on freight and other charges are itemized, any the face of this Purchase Order. Each delivery of discount will be taken on the full amount of goods and/or services received by the COUNTY invoice. from VENDOR shall be deemed to be upon the c) All shipments of goods scheduled on the terms and conditions contained in this Purchase same day via the same route must be Order. consolidated. Each shipping container must be consecutively numbered and marked to No additional terms may be added and Purchase show this Purchase Order number. The Order may not be changed except by written container and Purchase Order numbers must instrument executed by the COUNTY. VENDOR be indicated on bill of lading. Packing slips is deemed to be on notice that the COUNTY must show Purchase Order number and objects to any additional or different terms and must be included on each package of less conditions contained in any acknowledgment, than container load (LCL) shipments and/or invoice or other communication from VENDOR, with each car load of equipment. The notwithstanding the COUNTY'S acceptance or COUNTY reserves the right to refuse or payment for any delivery of goods and/or return any shipment or equipment at services, or any similar act by VENDOR. VENDOR'S expense that is not marked with Purchase Order numbers. VENDOR agrees 3. Inspection to declare to the carrier the value of any All goods and/or services delivered hereunder shipment made under this Purchase Order shall be received subject to the COUNTY'S and the full invoice value of such shipment. inspection and approval and payment therefore d) All invoices must contain the Purchase Order shall not constitute acceptance. All payments are number and any other specific information as subject to adjustment for shortage or rejection. identified on the Purchase Order. Discounts All defective or nonconforming goods will be of prompt payment will be computed from the returned pursuant to VENDOR'S instruction at date of receipt of goods or from date of VENDOR'S expense. receipt of invoices, whichever is later. Payment will be made upon receipt of a To the extent that a purchase order requires a proper invoice and in compliance with series of performances by VENDOR, the Chapter 218, Fla. Stats., otherwise known as COUNTY prospectively reserves the right to the "Local Government Prompt Payment cancel the entire remainder of the Purchase Act," and, pursuant to the Board of County Order if goods and/or services provided early in Commissioners Purchasing Policy. the term of the Purchase Order are non-conforming or otherwise rejected by the 5. Time Is Of the Essence COUNTY. Time for delivery of goods or performance of services under this Purchase Order is of the 4. Shipping and Invoices essence. Failure of VENDOR to meet delivery a) All goods are FOB destination and must be schedules or deliver within a reasonable time, as suitably packed and prepared to secure the interpreted by the COUNTY in its sole judgment, lowest transportation rates and to comply shall entitle the COUNTY to seek all remedies with all carrier regulations. Risk of loss of available to it at law or in equity. VENDOR any goods sold hereunder shall transfer to agrees to reimburse the COUNTY for any the COUNTY at the time and place of expenses incurred in enforcing its rights. January 25, 2016 New Business 7-i 16 of 51 VENDOR further agrees that undiscovered VENDOR shall indemnify and hold harmless the delivery of nonconforming goods and/or services COUNTY from any and all claims, including is not a waiver of the COUNTY'S right to insist claims of negligence, costs and expenses, upon further compliance with all specifications. including but not limited to attorneys' fees, arising from, caused by or related to the injury or death 6. Changes of any person (including but not limited to The COUNTY may at any time and by written employees and agents of VENDOR in the notice make changes to drawings and performance of their duties or otherwise), or specifications, shipping instructions, quantities damage to property (including property of the and delivery schedules within the general scope COUNTY or other persons), which arise out of or of this Purchase Order. Should any such change are incident to the goods and/or services to be increase or decrease the cost of, or the time provided hereunder. required for performance of the Purchase Order, an equitable adjustment in the price and/or 11. Warranty of Non-Infringement delivery schedule will be negotiated by the VENDOR represents and warrants that all goods COUNTY and VENDOR. Notwithstanding the sold or services performed under this Purchase foregoing, VENDOR has an affirmative obligation Order are: a) in compliance with applicable laws; to give notice if the changes will decrease costs. b) do not infringe any patent, trademark, Any claims for adjustment by VENDOR must be copyright or trade secret; and c) do not constitute made within thirty (30) days from the date the unfair competition. change is ordered or within such additional period of time as may be agreed upon by the VENDOR shall indemnify and hold harmless the parties. COUNTY from and against any and all claims, including claims of negligence, costs and 7. Warranties expense, including but not limited to attorneys' VENDOR expressly warrants that the goods fees, which arise from any claim, suit or and/or services covered by this Purchase Order proceeding alleging that the COUNTY'S use of will conform to the specifications, drawings, the goods and/or services provided under this samples or other descriptions furnished or Purchase Order are inconsistent with VENDOR'S specified by the COUNTY, and will be of representations and warranties in section 11 (a). satisfactory material and quality production, free from defects and sufficient for the purpose If any claim which arises from VENDOR'S breach intended. Goods shall be delivered free from any of section 11 (a) has occurred, or is likely to security interest or other lien, encumbrance or occur, VENDOR may, at the COUNTY'S option, claim of any third party. These warranties shall procure for the COUNTY the right to continue survive inspection, acceptance, passage of title using the goods or services, or replace or modify and payment by the COUNTY. the goods or services so that they become non-infringing, (without any material degradation 8. Statutory Conformity in performance, quality, functionality or additional Goods and services provided pursuant to this cost to the COUNTY). Purchase Order, and their production and transportation shall conform to all applicable 12. Insurance Requirements laws, including but not limited to the Occupational The VENDOR, at its sole expense, shall provide Health and Safety Act, the Federal commercial insurance of such type and with such Transportation Act and the Fair Labor Standards terms and limits as may be reasonably Act, as well as any law or regulation noted on the associated with the Purchase Order. Providing face of the Purchase Order. and maintaining adequate insurance coverage is a material obligation of the VENDOR. All 9. Advertising insurance policies shall be executed through No VENDOR providing goods and services to the insurers authorized or eligible to write policies in COUNTY shall advertise the fact that it has the State of Florida. contracted with the COUNTY for goods and/or services, or appropriate or make use of the 13. Compliance with Laws COUNTY'S name or other identifying marks or In fulfilling the terms of this Purchase Order, property without the prior written consent of the VENDOR agrees that it will comply with all COUNTY'S Purchasing Department. federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, 10. Indemnification this shall include the American with Disabilities Act and all prohibitions against discrimination on January 25, 2016 New Business 7-i 17 of 51 the basis of race, religion, sex creed, national conditions of this Purchase Order, provided that origin, handicap, marital status, or veterans' COUNTY has provided VENDOR with notice of status. Further, VENDOR acknowledges and such breach and VENDOR has failed to cure without exception or stipulation shall be fully within 10 days of receipt of such notice. responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 19. General as located at 8 U.S.C. 1324, et seq. and a) This Purchase Order shall be governed by regulations relating thereto, as either may be the laws of the State of Florida. The venue amended. Failure by the awarded firm(s) to for any action brought to specifically enforce comply with the laws referenced herein shall any of the terms and conditions of this constitute a breach of the award agreement and Purchase Order shall be the Twentieth the County shall have the discretion to Judicial Circuit in and for Collier County, unilaterally terminate said agreement Florida immediately. Any breach of this provision may b) Failure of the COUNTY to act immediately in be regarded by the COUNTY as a material and response to a breach of this Purchase Order substantial breach of the contract arising from by VENDOR shall not constitute a waiver of this Purchase Order. breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be 14. Force Majeure deemed a waiver of any subsequent default Neither the COUNTY nor VENDOR shall be by VENDOR. responsible for any delay or failure in c) All notices under this Purchase Order shall performance resulting from any cause beyond be sent to the respective addresses on the their control, including, but without limitation to face page by certified mail, return receipt war, strikes, civil disturbances and acts of nature. requested, by overnight courier service, or by When VENDOR has knowledge of any actual or personal delivery and will be deemed potential force majeure or other conditions which effective upon receipt. Postage, delivery and will delay or threatens to delay timely other charges shall be paid by the sender. A performance of this Purchase Order, VENDOR party may change its address for notice by shall immediately give notice thereof, including all written notice complying with the relevant information with respects to what steps requirements of this section. VENDOR is taking to complete delivery of the d) The Vendor agrees to reimbursement of any goods and/or services to the COUNTY. travel expenses that may be associated with this Purchase Order in accordance with 15. Assignment Florida Statute Chapter 112.061, Per Diem VENDOR may not assign this Purchase Order, and Travel Expenses for Public Officers, nor any money due or to become due without the employees and authorized persons. prior written consent of the COUNTY. Any e) In the event of any conflict between or assignment made without such consent shall be among the terms of any Contract Documents deemed void. related to this Purchase Order, the terms of the Contract Documents shall take 16. Taxes precedence over the terms of the Purchase Goods and services procured subject to this Order. To the extent any terms and /or Purchase Order are exempt from Florida sales conditions of this Purchase Order duplicate and use tax on real property, transient rental or overlap the Terms and Conditions of the property rented, tangible personal purchased or Contract Documents, the provisions of the rented, or services purchased (Florida Statutes, Terms and/or Conditions that are most Chapter 212), and from federal excise tax. favorable to the County and/or provide the greatest protection to the County shall 17. Annual Appropriations govern. The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and January 25, 2016 New Business 7-i 18 of 51 Exhibit IV: Additional ITB Terms and Conditions 1. Additional Items and/or Services During the contract term, Collier County reserves the right to add related items and/or services upon negotiation of a satisfactory price by the Project Manager and Vendor. 2. Conflict of Interest Vendor shall provide a list of any businesses and/or organizations to which the firm has any affiliation or obligations within the past five (5)years; whether paid or donated, which could be construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 3. Vendor Performance Evaluation Collier County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of$25,000. To this end, vendors will be evaluated on their performance upon completion/termination of agreement. 4. Deductions for Non-Performance The County reserves the right to deduct a portion of any invoice for goods not delivered, or services not performed in accordance with requirements, including required timeframe. The County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies directly related to the Vendor's non-performance. 5. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 6. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. January 25, 2016 New Business 7-i 19 of 51 7. Florida Wood Products The Vendor/Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and other forest products produced and manufactured in the State of Florida as long as the price, fitness and quality are equal. 8. Public Records Compliance The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. 9. Standards of Conduct The Vendor shall employ people to work on County projects who are neat, clean, well-groomed and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Vendor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 10. Licenses The Vendor is required to possess the correct professional and other licenses, and any other authorizations necessary to perform the required work pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of all the required licenses must be submitted with the bid response indicating that the entity bidding, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the ITB documents. Failure on the part of any vendor to supply this documentation with their bid response may be grounds for deeming vendor non-responsive. A Vendor with an office within Collier County is required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed hereafter to remain "active" in Collier County. Questions regarding professional licenses should be directed to Contractor Licensing, Community Development and Environmental Services at(239) 252-2431, 252-2432 or 252-2909. Questions regarding required Business Tax Receipt(formerly known as Occupational Licenses) should be directed to the Tax Collector's Office at (239) 252-2477. 11. Protection of Property The Vendor shall ensure that the service is performed in such manner as to not damage any property. In the event damage occurs to any property as a direct result of the Vendor or their Sub vendor in the performance of the required service, the Vendor shall repair/replace, to the County's satisfaction, damaged property at no additional cost to the County. If the damage caused by the Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will be deducted from the monies due the Vendor. January 25, 2016 New Business 7-i The County's project manager, shall coordinate with the Vendor/Contractor the return oiQaili1 surplus assets, including materials, supplies, and equipment associated with the scope or work. 12. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual,firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 13. Invoice and Payments Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerkc collierclerk.com. Collier County, in its sole discretion, will determine the method of payment for goods and/or services as part of this agreement. Payment methods include: • Traditional— payment by check, wire transfer or other cash equivalent. • Standard—payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers(i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges(credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount." Upon execution of the Contract and completion of each month's work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. January 25, 2016 New Business 7-i 21 of 51 Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts(including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval,the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the"Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 14. Survivability Remove two of the three clauses that do not apply Work Orders: The Consultant/Contractor/Vendor agrees that any Work Order that extends beyond the expiration date of Solicitation will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Bids (ITBs/RFPs): The Consultant/Contractor/Vendor agrees that any Work Order/Purchase Order that extends beyond the expiration date of Solicitation resultant of this solicitation will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of any Work Order/Purchase Order. Purchase Orders: The Consultant/Contractor/Vendor agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Purchase Order. 15. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in Insurance and Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." January 25, 2016 New Business 7-i 22 of 51 The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services Office (ISO)forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation,whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. Should at any time the Vendor not maintain the insurance coverage(s) required herein,the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand,the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor.The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 15. Collier County Information Technology Requirements All vendor access will be done via VPN access only. All access must comply with current published County Manager Agency (CMA) policies. January 25, 2016 New Business 7-i Current policies that apply are CMAs 5402, 5403 and 5405.These policies will be availaaclf4.18n request from the Information Technology Department. All vendors will be required to adhere to IT policies for access to the County network.Vendors are required to notify the County in writing twenty-four(24) hours in advance as to when access to the network is planned. Included in this request must be a detailed work plan with actions that will be taken at the time of access. The County IT Department has developed a Technical Architecture Requirements Document that is required to be filled out and submitted with your bid response. This document can be found on the Collier County Purchasing Department website: www.collieraov.net/purchasinq. On the left hand side of the menu, click on CC Technical Requirements. If this document is not submitted with your bid response, your bid response may be deemed non-responsive. 16. Security and Background Checks If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department, and drug testing for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4)years. 17. Maintenance of Traffic Policy For all projects that are conducted within a Collier County Right-of-Way, the Vendor shall provide and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the Florida Department of Transportation's Design Standards (DS) on state roadways. These projects shall also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein by reference. Copies are available through the Risk Management and/or Purchasing Departments and are available on-line at colliergov.net/purchasing. The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway &Traffic Design Standards Indexes, or other related documents, so to become familiar with their requirements. Strict adherence to the requirements of the Maintenance of Traffic ("MOT") policy will be enforced under this Contract. All costs associated with the Maintenance of Traffic shall be included on the line item on the bid page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of Award. 18. Debris Vendor shall be responsible for the removal and disposal of all debris from the site and the cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable materials resulting from their work and as work progresses; or upon the request of the County's representative, shall remove and dispose such debris and materials from the property. The Vendor shall leave all affected areas as they were prior to beginning work. 19. Direct Material Purchase The County reserves the right to require Vendor to assign some or all of its agreements with material suppliers directly to the County. Any such goods and/or materials purchased by the County pursuant to such an assignment of a material supply agreement shall be referred to as "County Furnished Materials" and the responsibilities of both the County and the Vendor relating to said materials shall be governed by the terms and conditions of this solicitation. January 25, 2016 New Business 7-i 24 of 51 Additionally, the County at its sole option may choose to purchase some or all of the goods and/or materials from other suppliers. In either instance the County may require the following information from the Vendor: • Required quantities of material. • Specifications relating to goods and/or materials required for job including brand and/or model number or type if applicable • Pricing and availability of goods and/or materials provided under Vendor's agreements with material suppliers 20. Grant Compliance The purchase of any goods and/or services that are funded through Federal Grant Appropriations, the State of Florida, or any other public or private foundations shall be subject to the compliance and reporting requirements of the granting agency. 21. Equipment Vendor shall have available and in good working condition, the necessary equipment to perform the required service. If required, the Vendor shall supply a list of equipment and an hourly rate for each. Hourly rates will commence once equipment arrives at the service site. In the event that additional specialized and/or heavy equipment (backhoe, crane, mudhog, etc.) is needed, the Project Manager must be notified in advance for approval. The reimbursement of additional equipment expense shall be at cost and will commence once equipment arrives at the service site. The County reserves the right to request and obtain documentation of the Vendor's cost, and to withhold payments until documentation is provided. The scope of these specifications is to ensure the delivery of a complete unit ready for operation. Omission of any essential detail from these specifications does not relieve the Vendor from furnishing a complete unit. All equipment must be new and of current manufacture in production at the time of ITB opening, and carry standard warranties. At the time of delivery, at least two (2) complete shop repair manuals and parts lists must be furnished with each type of equipment. Vendor must service all equipment prior to delivery and/or acceptance by the County. 22. Storage Tank Installation and Closure Requirements The contractor shall ensure compliance with all NFPA regulations: specifically 110 & 30/30A; FDEP chapter 62 regulations: specifically 761, 762, 777, and 780; 376&403 Florida Statutes; and STI, UL, PEI, ASME, NACE, NLPA, NIST &API referenced standards pertaining to the storage of hazardous materials and petroleum products. The contractor shall notify the Solid & Hazardous Waste Management Department(SHWMD) prior to the installation, removal, or maintenance of any storage tank, including day tanks for generators, storing/will be storing petroleum products or hazardous materials. The contractor shall provide a 10 day and 48 hour notice to SHWMD 239-252-2508 prior to commencement. The contractor shall provide the plans pertaining to the storage tank systems containing hazardous materials/ petroleum products to the SHWMD prior to plans submittal to a permitting entity and then SHWMD must approve the plans prior to contractor's submittal for permitting. January 25, 2016 New Business 7-i 23. 62-761.300 Applicability 25 of 51 1) General Requirements: a) Underground storage tank systems: The requirements of this Chapter, unless specified otherwise, apply to owners and operators of facilities, or owners and operators of UST systems with individual storage tank capacities greater than110 gallons that contain or contained: i) Vehicular fuel, subject to Chapter 17-61, F.A.C., after May 21, 1984 ii) Pollutants or hazardous substances after December 10, 1990; or iii) Regulated substances in unmaintained storage tank systems. b) This rule is applicable to non-residential facilities. Under 40 C.F.R. 280, residential tanks greater than 1100 gallons containing motor fuels are subject to Federal UST rules (advisory information only-not required by this Chapter). 24. 62-762.301, F.A.C. Applicability 1) General Requirements: a) Aboveground storage tank systems: The requirements of this chapter, unless specified otherwise, apply to owners and operators of facilities, or owners and operators of aboveground stationary storage tank systems with individual storage tank capacities greater than 550 gallons that contain or contained: Vehicular fuel, subject to Chapter 17- 61, F.A.C., after May 21, 1984 (1) Vehicular fuel, subject to Chapter 17-61, F.A.C., after May 21, 1984; (2) Pollutants after March 12, 1991; or (3) Pollutants in unmaintained storage tank systems. b) Aboveground compression vessels and hazardous substance storage tank systems: Owners and operators of compression vessels and hazardous substance storage tanks with capacities of greater than 110 gallons containing hazardous substances are only required to comply with subsections 62-762.401(1)-(2), F.A.C. c) Aboveground mineral acid storage tank systems: Owners and operators of facilities, or owners and operators of aboveground mineral acid storage tank systems with capacities of greater than 110 gallons containing mineral acids are only required to comply with Rule 62- 762.891, FA.C. 25. Definitions 62-761.200(11) and 62-762.201(16), F.A.C.: "County" means a locally administered program under contract with the Department to perform compliance verification activities at facilities with storage tank systems. 62-761.200(48) and 62-762.201(62), F.A.C.: "Pollutants" includes any"product" as defined in Section 377.19(11), F.S., pesticides, ammonia, chlorine and derivatives thereof, excluding liquefied petroleum gas. 62-761.200(51) and 62-762.201(65), F.A.C.: "Product' as defined in Section 377.19(11), F.S., means any commodity made from oil or gas and includes refined crude oil, crude tops, topped crude, processed crude petroleum, residue from crude petroleum, cracking stock, uncracked fuel oil, fuel oil, treated crude oil, residuum, gas oil, casing head gasoline, natural gas gasoline, naphtha, distillate, condensate, gasoline, used oil, kerosene, benzene,wash oil, blended gasoline, lubricating oil, blends or mixtures of oil with one or more liquid products or byproducts derived from oil or gas, and blends or mixtures of two or more liquid products or byproducts derived from oil or gas, whether hereinabove enumerated or not. 62-761(73) and 62-762(84), F.A.C.: "Vehicular fuel" means a petroleum product used to fuel motor vehicles, including aircraft, watercraft and vehides used on and off roads and rails. January 25, 2016 New Business 7-i 26 of 51 January 25, 2016 New Business 7-i 27 of 51 Coen County Administrative Services Department Procurement Sc,ces Diaisian Attachment 1: Vendor Submittal -Vendor's Non-Response Statement The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department, 3327 Tamiami Trail East, Naples, Florida 34112. We are not responding to this ITB for the following reason(s): Solicitation: #and Title ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Firm's Complete Legal Name Address City, State, Zip Telephone Number FAX Number Signature/Title Type Name of Signature Date: January 25, 2016 New Business 7-i 28 of 51 Coe°r County Administrative Services Department Prt+r urernent SerVicev Dr i&icx7 Attachment 2: Vendor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed. 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. Any required drawings, descriptive literature, etc. have been included. 6. Any delivery information required is included. 7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has been included. 8. Addendum have been signed and induded, if applicable. 9. Affidavit for Claiming Status as a Local Business, if applicable. 10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 12.The mailing envelope must be addressed to: Procurement Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: • Solicitation: #and Title • Opening Date: Date 13. The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) 14. If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all relabd documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Company Name Signature &Title Date January 25, 2016 New Business 7-i 29 of 51 Co-ter County Administrative Services Department P r'urert'tent S vice;D+'won Attachment 3: Vendor Submittal - Bid Response Form FROM: Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: #and Title Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in accordance with the terms, conditions and specifications denoted herein.The Vendor agrees to provide the following: ***SEE FOLLOWING PAGES*** Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net_ Days ❑ Bid Response Form is electronic. Please input your prices online. ❑ Bid Response is as follows: Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid response pages. The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Procurement Director for approval within fifteen (15) days after being notified of an award. January 25, 2016 New Business 7-i IN WITNESS WHEREOF, WE have hereunto subscribed our names on this daP&51 ,20 in the County of , in the State of Firm's Complete Legal Name Address City, State, Zip Florida Certificate of Authority Document Number Federal Tax Identification Number CCR#or CAGE Code Telephone Number FAX Number Signature/Title Type Name of Signature Date Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address • January 25, 2016 New Business 7-i 31 of 51 Coder County Administrative Services Department Proasrement Serrices Division Attachment 4: Vendor Submittal —Local Vendor Preference Affidavit Solicitation: #and Title (Check Appropriate Boxes Below) State of Florida(Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a"local business"unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way.This may include, but not be limited to,the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business"under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Vendor must complete the following information: Year Business Established in ❑Collier County or❑ Lee County: Number of Employees(Including Owner(s)or Corporate Officers): Number of Employees Living in [' Collier County or❑ Lee (Including Owner(s) or Corporate Officers): If requested by the County,vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Date: Address in Collier or Lee County: Signature: Title: STATE OF FLORIDA ❑ COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of , 20 Notary Public My Commission Expires: (AFFIX OFFICIAL SEAL) • January 25, 2016 New Business 7-i CO 18T County 32 of 51 Administrative Services Department Proci+re,rizrt Sero ccs Dr:e■Sion Attachment 5: Vendor Submittal—Immigration Affidavit Solicitation: #and Title This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's)and Request for Proposals (RFP)submittals. Further, Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/ Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of ,20_,by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. January 25, 2016 New Business 7-i Co er County 33 of 51 Administrative Services Depart-rent Procur m:nt Ser✓les D v&Oft Attachment 6: Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status(check only one) Individual/Sole Proprietor _Corporation _Partnership _Tax Exempt(Federal income tax-exempt entity _Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number January 25, 2016 New Business 7-i 34 of 51 C rLier County Administrative Services Department Procurement Services Divt ion Attachment 7: Vendor Submittal -Insurance and Bonding Requirements II�'11$�11'aIM��`;�B_�Jfrr�.`T',�/p`B,``� = �-;�#�►q�1�#'��Jtt�i� .r r lr 4'r€r„�9„�; �'�, '�� €.,.��! �',^�i�{_ � � '`°�h�t��l'Iilh� 3, . rt�'K �J'l C, :�. 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ❑ Employer's Liability $ single limit per occurrence 3. [Si Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) . , patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law, the ContractorNendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. 4. ❑Automobile Liability $ Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired; Automobile Included 5. ® Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage(Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ® Professional Liability (E&O) $ 1,000,000 per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Project Professional Liability $ Per Occurrence ❑Valuable Papers Insurance $ Per Occurrence January 25, 2016 New Business 7-i 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds35 of 51 cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as"ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County . The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty (30) Days Cancellation Notice required. Ljb 9/23/2015 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name Insurance Agency Agent Name Telephone Number January 25, 2016 New Business 7-i 36 of 51 Co ter Cout .ty Administrative Services Department Procurement Services D;vision Attachment 2: Vendor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed, 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. Any required drawings, descriptive literature, etc. have been included. 6. Any delivery information required is included. 7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has been included. 8. Addendum have been signed and included, if applicable. 9. Affidavit for Claiming Status as a Local Business, if applicable. 10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 12. The mailing envelope must be addressed to: Procurement Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: • Solicitation: 15-6522—Tourist Fulfillment Services • Opening Date: 12/02/2015; 3:00PM 13. The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) 14. If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded ALL COURIER DELIVERED BIDS MUST HAVE THE B.Li• NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. / P.Z..61:6) p-7 AfAffr-4-r S'. .ture &Ti`s' 12/7/15 Date #15-6522 23 Tourist Fulfillment Services January 25, 2016 New Business 7-i 37 of 51 Caner County Administrative Services Department P ocu!emen?3e- ces Attachment 3: Vendor Submittal - Bid Response Form FROM: PHASE V OF FLORIDA, LLC Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: 15-6522 —Tourist Fulfillment Services Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in accordance with the terms, conditions and specifications denoted herein, The Vendor agrees to provide the following: Item Description Total 9 Total (lines 1-8) $10,363.00 Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids, In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net 30 Days ® Bid Response Form is electronic. Please input your prices online. Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid response pages. The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Procurement Director for approval within fifteen (15) days after being notified of an award. #15-6522 24 Tourist Fulfillment Services January 25, 2016 New Business 7-i 38 of 51 IN WITNESS WHEREOF, WE have hereunto subscribed our names on this 7T" day of December, 2015 in the County of LEE, in the State of FLORIDA. Firm's Complete Legal Name PHASE V OF FLORIDA, LLC Address 12290 TREELINE AVE City, State, Zip FORT MYERS, FL 33913 Florida Certificate of Authority Document Number Federal Tax Identification 47-1466266 Number CCR# or CAGE Code Telephone Number 239-2 1 021 FAX Number 86. 119-4' Signature /Title ff f��„ ` % ez/z ' p= -2,-, -fir til� Aolf Type Name of Signature R.:q: .`v:ns Date 12/7/2015 Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Same as above Address City, State, Zip Contact Name Telephone Number FAX Number Email Address #15-6522 25 Tourist Fulfillment Services January 25, 2016 New Business 7-i 39 of 51 alley County Administrative Sotvices Department Procurement Sen ces'a.✓is:r,r, Attachment 4: Vendor Submittal— Local Vendor Preference Affidavit Solicitation: 15-6522—Tourist Fulfillment Services (Check Appropriate Boxes Below) State of Florida (Select County if Vendor is described as a Local Business El Collier County ® Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a"local business"unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Vendor must complete the following information: Year Business Established in ❑Collier County or® Lee County: 1999 Number of Employees(Including Owner(s) or Corporate Officers): 25 Number of Employees Living in ® Collier County or® Lee(Including Owner(s)or Corporate Officers): 25 If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: P"ASE V ! FLORI n6 LLC Date: 12/7/2015 / Address in 4. r or L° ount r 2290 TREELINE AVE., FORT MYERS, FL 33913 - { , /' Signatur ,� <<,, Title: Director of Operations STATE OF FLORIDA ;t ❑ COLLIER COUNTY ' .&SEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this / Day of fl_r"r"Y „ x �"(2 20, "F' 7.'— eo I&a, r).,;,, ,,, Notary Public Y _ FELICIA ORTIZ My Commission Expires: ,12 f':'V/ '= lo,romMiSSroN u Fp92 (AFFIX OFFICIAL SEAL) PlRES October 71,2019 F l orida Nota'y 5 etvIc it #15-6522 26 Tourist Fulfillment Services January 25, 2016 New Business 7-i 40 of 51 Cotiier Administrative Services Department Prot-Ammer t Services Dias=or. Attachment 5: Vendor Submittal—Immigration Affidavit Solicitation: 15-6522—Tourist Fulfillment Services This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's)and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in p- nership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. / !� Company Name PHASE V O FLORID' _PLC Print Name Roder i av- Title Director of Operations It Timmy 'mot Signature 41 1 Date 12/7/15 ,i Igor tt f / State of 1'vjvtC. County of L_Eie.. The foregoing instrument was signed and acknowledged before me this / day of 1.4'.0F%t'r1 Y'c , 2©I j by \k\' ' lteert r'7C-oF'r C_ _� C:'°�' i I S _who has produced 11')2 c{+:j as identification. (Print or Type Name) (Type of Identification and Number) Not ry Public Signature FELICIA ORTIZ Printed Name of Notary Public MY COMMISSION#FF92961,i 10/,(Kv32. ( 10f k9 w EXPIRES October 21,20;9 t<,.1138R-Ot53 FlpitlaNgta.yServicc.eon Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. #15-6522 27 Tourist Fulfillment Services January 25, 2016 New Business 7-i 41 of 51 Co yer Caw ty Aurni?ilstrratve Services Departs Bern. Fraoiirement SE',cos Civ;s,cr Attachment 6: Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name PHASE V OF FLORIDA, LLC (as shown on income tax return) Business Name N/A (if different from taxpayer name) Address 12290 TREELINE AVE. City FORT MYERS State FL Zip 33913 Telephone 239-225-1021 FAX 866-399-4985 Email RCRAVENSaPHASEV.COM Order Information Remit/Payment Information Address SAME AS ABOVE Address SAME AS ABOVE City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) X Individual/Sole Proprietor `Corporation Partnership _Tax Exempt(Federal income tax-exempt entity Limited Liability'Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D =Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) 47-1466266 (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date For. Certification: Un.-r pen. i:-'.fiiury„ - y that the information shown on this form is correct to my knowledge. 7 Signature � il/ Date 12/7/2015 40.G f Title: Director of(*.eration4r Phone Number 239-225-1021 #15-6522 28 Tourist Fulfillment Services January 25, 2016 New Business 7-i 42 of 51 C,c� iic C o t y, Administrative Services:'Department Procurement Services D:vis on Attachment 7: Vendor Submittal - Insurance and Bonding Requirements Insurance/ Bond Type Required Limits ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ❑ Employer's Liability $ single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. 4. ❑ Automobile Liability $ Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired; Automobile Included 5. ® Other insurance as El Watercraft $ Per Occurrence noted: El United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage (Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ _Per Occurrence ❑ Pollution $ Per Occurrence ® Professional Liability (E&O) $ 1,000,000 per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Project Professional Liability $ Per Occurrence ❑ Valuable Papers Insurance $ Per Occurrence #15-6522 29 Tourist Fulfillment Services January 25, 2016 New Business 7-i 43 of 51 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A"or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038, 8. E Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County . The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. Thirty (30) Days Cancellation Notice required. Ljb 9/23/2015 Vendor's Insurance Statement We understand the insurance requirement • ,these specifications and that the evidence of insurability may be required within five (5) day of the a .rd of this solicitation. Name of Firm PHAS A. OF F ' 'IDA, LL Date12/7/2015 Vendor Signature /� „ l 1pr ,/ • f° Print Name Roger I :yens Insurance Agency The Hartford Insurance Agent Name Keisha Tolliver Telephone Number 704-942-2809 #15-6522 30 Tourist Fulfillment Services January 25, 2016 New Business 7-i 44 of 51 15-6522-Tourist Fulfillment Services Attachment 8*Bid Schedule Section 1. traert myte,for linos 1 Ihroush a in Me et-sorer titled'Price' rheas ernouets ye,atttoteatt.ati,r mulDetturt t.,tee 604160 MY,t 6414,66.' <1466 I, .1;Ma tiny total 60,totals 0,,'lams it be added together to stela line e Report line 9 on Attachment`Fin Responee torn _ .,.... — Item Description _ Notes _ Multi•tier ME Pr ce Li e Total 1 Inital settop fee to set-up phone scripts One Ittne.lop 6-6 for all tines - , — 1 =Ma 5 • 5 2 Per call pi ocessing chargn 300 alia 5.,. 0.910 760.00 F75 rteethi,,$636 tot phone Itnes tat cost) Par Loa 5 y 2 00 5 08120 Data entr,Charge MI tngtentes Nora other sources host per I '4 name record,tncludin,all tnfo741129) a 1 t 090 $ . 90C 00 _.....,... 6 tucles gTKR,CA Ce• It el eke-in, 61.np any:ttr6 4...6, "'Am 'pa,eta, •6 Matting as.-erraslt nest Pam. 0a,lo•sh■pp,p,Il.et tie u tyttnatien-Cle 6.•oast .at.„,ttan,16,Me I P ea0 9000 1 ea 6 0 10 ..S_ 900 06 Ell 62 Postage and shmyeng cost for twelve ounce package __ tleOnlent 9000 ea S V 59 5 110 00 — la tintaly rate far soneuil protect!,Inse 'ender ogre,to 616,1624 I, the 900001 hom tor all set toes greater 7103 00,-6 se) S II 61 35 00 5 125 00 11111 8.4 m ;pallet per onth in Co -f yentoq „- -t re!paitet OS 5 20.00 $ 500.00 MI Total ,, M $_ 10,363.00 Incite',2, a t Atone,,4,.6ars ice roots 010055.11,t1 ace..Fla,571:',n sertmete Pell Ms Item.50,10 V I,,,,tree,-Is all III 1,,.1.0 oh' q iternatiSC(10 . 10 A56.616 666b, —.. Notes ... Chettgod 09 11,0 quartet hoar for all ter Ice veal&■ran.re.Nye .6 UrTit—r—Price Ix $ 40.00 ...........-_— 11 PtegransaYng Chatatd by th.quartet how fet all sec,166 greater teen Grort,01.11. _. la 5 85 00. 12 Ehiast Set60 Chattled 6y Inc 0110110 hot;Tott all 6,ar re^p.a..,114,1000011,1 Or 5 50.00 13 E,Deet e 10,000 Rant, i 1 .', 002 a - to F-Blas1 616 10 000 Rat.606 . $ 0000 -. .. 15 Mellow•0.00 14pp-parlJnalm.,17o slums..or!,used Man,..5•L,:00y thett:.1..10110'06,1061 So S 095 16 Printin9•COtot(up,s a cobra, s.ert-me6snaltr6 is elume•orl,um., rp n,e ,,0,It6sr mi.,'1,1a. 00000 on $ 0 14 1- Diaaste,Continutt. 610nthly 5 100.00 18 '016,08116266,86,entry tall entees its than 50 f;s2,,,TtiaT a, et 5 050 IS i se Chat— Monthly Vase ---..,.— tiortly .1 50 00 _ . Oct C6 n Chat Oct Lim Proc6.0.6ng 01,arqe MM. $ 0 95 21 6,41111mte•jut Sere 6ton'Sell 6iatler Mallna requeasts 3........ S 0 15 , — 22 001611,41-6 J-Ittaasal Penns — Non Salt Matter i tetlym'''lasts ea 0115 , — 23 Futfillesttnt-Case Shape's' rat,orclors full ye R111i.t5(1.11.8s jnor 11`tn4tty66t t of ttt t r ti. t Is 6 2.00 74 ,t-part D-letsa_ ty $ 50 00 a '25 ,oli 11ree 6)Ape Pet 1 i.nute i. _ 2 .1. 6 — - •3 Una,e billed at co-1 as haled It ate tong del-ene yarn- '4 1 his is the nutomatent°pawl 700110'PpMult VILI:19 IVIXI on',-,stt 2 '' 7'2't4 0at a201',Met fatt2e04.°Mei latfamma Ortatn,,Olt in.00110112 4.2865tatle 000*i101,,nri 111.1rws',lee nt ce, I Rat, Washy leo type ot ra"tact I 0100010'prop-16 6416100.Mettl lytne.ain2 I,•.I,,a,,..100,110 0.0001 •8 ,attets are routteled Pp It,MO 0011,10 OM.,end calcuesle t et 662 pa,..,'t Ole! '25 Usage billed 81 10:1 or WWI by 0,came • E-Verify-Employer Wizard-Company Information https://e-verify.useis.gov/emp/EmployerWizard.aspx January 25, 2016 New Business 7-i � y�f.51 , ,, E � .. ~� 11lI1Il.f USA kh 5 i Welcome User ID Last Login Employment Eligibility Verification Rodger Cravens ACHE0014 10:56 AM-12/07/2015 Log Out Home Company Information My Cases New Case Company Name: Phase V View Cases VIew/Edit Search Cases Company ID Number: 750783 My Profile Doing Business As(DBA) Edit Profile Name: Change Password DUNS Number: Change Security Questions My Company Physical Location: Mailing Address: Edit Company Profile Address 1: 12290 TREELINE AVE Address 1: 12290 Treeline Ave Add New User Address 2: Address 2: View Existing Users City: FORT MYERS City: Fort Myers Close Company Account State: FL State: FL My Reports Zip Code: 33913 Zip Code: 33913 View Reports County: LEE My Resources View Essential Resources Additional Information: Take Tutorial Employer Identification Number:471466266 View User Manual Total Number of Employees: 20 to 99 Share Ideas Parent Organization: Answer Pro Contact Us Administrator: Organization Designation: Employer Category: None of these categories apply NAICS Code: 561 -ADMINISTRATIVE AND SUPPORT SERVICES ;f Edit Total Hiring Sites: 1 View I Edit .uu� r, Total Points of Contact: 3 View f Edit U.S.Department of HomelandSecuity-wwwdhsgov U.S Citizenship and Immigration Services-www.uscis.gov Enable Permanent Tooltips Accessibility Download Viewers 1 of 1 12/7/2015 2:18 PM January 25, 2016 New Business 7-i 46 of 51 Form 9 Request for Taxpayer Give Form to the (Rev.December2014) Identification Number and Certification requester.Do not Department of the Treasury send to the IRS. Internal Revenue Service 1 Name tas shown on your income tax return).Name is required on this line:do not leave this line blank. Phase V Of Florida,LLC. csi 2 Business name/disregarded entity name,if different from above ��- o N/A o c 3 Check appropriate box for federal tax classification;check only one of the following seven boxes: 4 Exemptions(codes apply only to certain entities,not individuals:see RI Individual/sole proprietor or ❑ C Corporation ❑ S Corporation ❑ Partnership (_]Trust/estate instructions on page 3): 8. C single-member LLC Exempt payee code(if any) CJ Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=partnership)► p 2 Note.For a single-member LLC that is disregarded,do not check MG;check the appropriate box in the line above for Exemption from FATCA reporting c the tax classification of the single-member owner. code(if any) d e ❑Other(see instructions)•► ,a ,r na:,«s m,xc .nft,Jnaomm�cn na• ns Out 5 Address(number,street,and apt.or suite no.) Requester's name and address(optional) 12290 Treeline Ave. • 6 City,state,and ZIP code Fort Myers,FL 33913 7 List account number(s)here(optional) Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid TSocial security number backup withholding.For individuals,this is generally your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other 1 - entities,it is your employer identification number(EIN).If you do not have a number,see How to get a _ _ TIN on page 3. or Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for Employer identification number guidelines on whose number to enter. f61 4 7 - 16I 6216 Part II Certification III 11 Under penalties of perjury,I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3. I am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions on page 3. t _ Sign nrsf � He Signature Date /0 _. 42 /S'. General Instructions •Form 1098(home mortgage interest),1098-E(student loan interest),1098-T (tuition) Section references are to the Internal Revenue Code unless otherwise noted. •Form 1099-C(canceled debt) Future developments.Information about developments affecting Form W-9(such •Forrn 1099-A(acquisition or abandonment of secured property) as legislation enacted after we release it)is at www.irs.gov/tw9. Use Form W-9 only it you are a U.S.person(including a resident alien).to Purpose of Form provide your correct TIN. An individual or entity(Form W-9 requester)who is required to file an information fl you do riot return Form W-9 to the requester with a TIN,you might be subject return with the IRS must obtain your correct taxpayer identification number(TIN) to backup withholding.See What is backup withholding?on page 2. which may be your social security number(SSN),individual taxpayer identification By signing the filled-out form,you: number((TIN),adoption taxpayer identification number(ATIN),or employer 1.Certify that the TIN you are giving is correct(or you are waiting for a number identification number(EIN),to report on an information return the amount paid to to be issued), you,or other amount reportable on an information return.Examples of information returns include,but are not limited to,the following: 2.Certify that you are not subject to backup withholding,or •Form 1099-INT(interest earned or paid) 3.Claim exemption front backup withholding if you are a U.S.exempt payee.If •Form 1099-DIV(dividends,including those from stocks or mutual funds) applicable,you are also certifying that as a U.S.person,your allocable share of any partnership income from a U.S.trade or business is not subject to the •Form 1099-MISC(various types of income,prizes,awards,or gross proceeds) withholding tax on foreign partners share of effectively connected income,and •Form 1099-B(stock or mutual fund sales and certain other transactions by 4.Certify that FATCA codes)entered on this form(if any)indicating that you are brokers) exempt from the FATCA reporting,is correct.See What is FATCA reporting?on •Form 1099-S(proceeds from real estate transactions) page 2 for further information. •Form 1099-K(merchant card and third patty network transactions) Cat.No.10231X Form W-9(Rev.12-2014) January 25, 2016 New Business 7-i 47 of 51 FLORIDA DEPARTMENT OF STATE DIVISION OF oRvo 1TION'S s� 10 Detail by Entity Name Florida Limited Liability Company PHASE V OF FLORIDA, LLC Filing Information Document Number L14000119626 FEI/EIN Number 47-1466266 Date Filed 07/30/2014 Effective Date 07/25/2014 State FL Status ACTIVE Principal Address 169 E. FLAGLER STREET, #1012 MIAMI, FL 33131 UN Mailing Address 169 E. FLAGLER STREET, #1012 MIAMI, FL 33131 UN Registered Agent Name&Address OTTE, GEORGE 169 E. FLAGLER STREET #1012 MIAMI, FL 33131 Authorized Person(s) Detail Name &Address Title MGR OTTE, GEORGE 169 E. FLAGLER STREET, #1012 MIAMI, FL 33131 UN Annual Reports Report Year Filed Date 2015 03/24/2015 Document Images 03/24/2015 --ANNUAL REPORT View image in PDF format http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 12/9/2015 January 25, 2016 New Business 7-i 48 of 51 07/30/2014 -- Florida Limited Liability View image in PDF format Frslulikw F,ihlggq SUNdf rdf7hv Vvrhhikyll¢uldAG hsduop hq,WatWvdvh http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 12/9/2015 January 25, 2016 New Business 7-i 49 of 51 Search Results Current Search Terms: phase* V of florida* Notice:#ak-vW111:vhgtprfxp hgWihsIhvhgwA-gd It*htti d]h#-;#I rxliu:P#rtrhfic#hvxou1tpr,h#hvxnwlp dl tphtdvdtdPm#Wr# Glossary sutptI rxtitrp sdvhOvhdufktthvx .'M rxvtdatprz ga-dgSMkht6G Itdgq*ukMti. No records found for current search. ; Results H & H{fo,vrq Search filters E I#Uhfrft V,dvxv El# ..,. Ixgfvffigddt Dihdttgiq* P dgdj hp hqw El# Ixgfvffigddt Dilzd#gt Shiunp dgfh# ulrp dwIrq SAM I System for Award Management 1.0 LE P#/4E17315348453404,5 �aN Note to all Users:wk u#Ntt7M ngh rice ryhulp hgN4frp sxvhotivI whp t#c Vhtd-;Wk u# vl whp Itrgw.44,WMtrgvhqW4rtp rgl.r-uh7 ft:W hvYt https://www.sam.gov/portal/SAM/?navigationalstate=JBPNS_rOOABXdcACJgYXZheC5... 12/9/2015 January 25, 2016 New Business 7-i 50 of 51 15-6522-Tourist Fulfilment Services Attachment 8:Bid Schedule Section 1: Insert prices for lines 1 through 8 in the column titled"Price".Those amounts will automatically be multiplied by the column titled"Multiplier'.which will yield the line total.Lir Is totals for items 1-8 will be added together to yield line 9 Report line Bon Attachment 3'.Bid Response form. item Description Notes Multiplier Unit Price Line Total 1 Intial set-up fee to set-up telephone scripts One time setup fee for all lines 1 2 Per call processing charge 800 ea _$___'095 $ 760.00 •3 Monthly charge for phone lines(at cost) Per Line 6 ea $ 3.00.S 18.00 Data entry charge for inquires from other sources(cost per •4 name record,including all nformation) 3000 ea $ 0,90 $ 900.00 Includes CASS 8 NCOA Certificaton.addressing,sorting and dropping. Cost Is per mail •5 Malting assembly cost piece. 9000 ea $ 0.10. $ 900.00- . Costs for shipping will vary with destination.Cost is associated handling fee for each 6 Postage and shipping cost for twelve ounce package shipment 91700 ea $.. 0.79'. $ 7,110.00 Hourly rate for spacial projects(the Vendor agrees to charge by •7 the quarter hour for all services greater than one hour) s hr $ 95.00. $ 175.00 •8 Per pallet per month charge for Inventory Cost per pallet 2s $ 2O.00''. $ 500.00 9 Total $ 10,363.00 Section 2: Additional per service costs.Please Insert additional per item services below No Items below should be fees relating to lines 1-B above. item Description Notes Unit Price 10 Administrative Charged by the quarter hour for all services greater than one hour hr $ 40.00 11-Programming Charged by the quarter hour for all services greater than one hour hr $ 85.00 12 Eblast Setup Charged by the quarter hour for all services greater than one hour hr $ 50.00 13 E-Blast c 10.000 Records ea $ 0.02 14 E-Blast ou 10,000 Records ea $ 0.008 15 Printing-BAN Non-personalized.low volume-only used when less costly than an external vendor ea $ 0.05 16 Printing-Color(up to 4 colors) Non-personalized.low volume-only used when less costly than an external vendor ea $ 0.14 17 Disaster Continuity Monthly $ 100.00 18 Manual record entry(all entries less than 50 records) ea $ 0.50 19 Live Chat Monthly base Monthly $ 50.00 20 Live Chat Per Min Processing Charge Minute $ 0.95 21 Fulfillment-1st item Non Self Mailer Mailing requests ea $ 0.15 22 Fulfillment-Additional Items Non Self Mailer Mailing requests ea $ 0.06 23 Fulfillment-Case Shipping Bulk orders,full case orders(only applies when in multiples of full cases) cs $ 2.00 24 Airport Delivery hr $ 50.00 "25 Toll Free Usage Per Minute 26 •3 Usage billed at cost as billed by our long distance carrier •4 This is the automated upload pricing,manual pricing listed in sector 2 •5 This is the self mailer pricing,other fulfillment pricing listed in section 2 •8 All postage and shipping charges billed at cost •7 Rate varies by the type of project.warehouse projects pricing listed remaining hourly rates listed In sector 2 •8 Pallets are rounded up to the next full pallet and calculated using cases/pallet •25 Usage billed at cost as billed by our carrier January 25, 2016 New Business 7-i 51 of 51 .�1��ai.�xM1r �u,..}.... �r.�, �-x4 R�t�..uo� uri�,�a.u� °�..�.h•'•Ik.,..w�.`��.�e�1J4�1;'?�...�hr� I�{t�i.,i��.}j4rkfi,h,#.;f..��..� ...r 7 9 Total $ 10,363.00 a ill{fitf�bll�..d 'e i}17i{l If[I1I,11u.� ,li Sri r,tlh�l p>r s }I ��.. � ,..ws o...,�,aWt,.«,,.,,w.,,.rko.ubkl,u.ih.�,�a'..��m�"�. Attachment 2:Vendor Check List x Attachment 3: Bid Response Form x Attachment 4: LVP x Attachment 5: Immigration Affifavit x Attachment 6: W-9 x Attachment 7: Insurance x Everify x Division of Corporations x EPLS Validation x Opened/Date: Adam Northrup 12/07/2015;3:00PM Witness/Date: Diana DeLeon 12/07/2015; 3:00PM July 25, 2016 New Business 7-j 1 of 8 EXECUTIVE SUMMARY Recommend approval of Tourist Tax Category "B" funding to support the two upcoming FY 16 Pickleball Tournaments at East Naples Community Park sports event up to $6,450.00 and make a finding that these expenditures promote tourism. OBJECTIVE: Approve funding support for managing and promoting two upcoming sports events in Collier County during FY 16. CONSIDERATIONS: Collier County is scheduled to host the following Pickleball Tournaments in February & March 2016 which will take place at East Naples Community Park. The Tourism Division Sports Marketing Team has attracted these prestigious events to our community and as such they are funded by the Sports Marketing budget rather than grant requests. The projected hosting costs to manage and promote these events are based on past experience with similar events. The Tourism Division proposes to pay Parks and Recreation for the field rental and event support expenses for each event. Field rental and event assistance is an authorized expenditure for the BCC approved Sports Assistance Grant Program. Atlantic South Region Pickleball Championship will take place on February 11-14, 2016. This event will attract over 500 athletes to participate in one of the most prestigious pickleball events in the south east. Last year this event attracted over 625 visitors to Collier County. This event promotes Collier County as a major destination for pickleball tourism. The expenses to be paid for this event will be the facility rental to East Naples Community Park, as well as event expense assistance for tents, trainers, and marketing materials up to a total cost of$3,400.00. East Naples Skill Level Pickleball Tournament will take place on March 18-20, 2016. This event will attract over 400 athletes to participate in one of the fastest growing sports in America, pickleball. Last year this event attracted over 450 visitors to Collier County. This event has shown continuous growth over the 6 years that the tournament has been held in Collier County. This event promotes Collier County as a major destination for pickleball events. The expenses to be paid for this event will be facility rental to East Naples Community Park, as well as event expense assistance for tents during the event up to a total cost of$3,050.00 FISCAL IMPACT: Funding of up to$6,450.00 for these events is included in the BCC approved FY 16 Tourism Department budget in Fund 184 for Sports Marketing Event support. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATION: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Board of County Commissioners approve Tourist Development Tax Category "B" funding to support two upcoming FY 16 Pickleball Tournaments at East Naples Community Park up to$6,450.00 and make a finding that these expenditures promote tourism. Prepared By: Parker Medley, Sports Marketing Manager Attachments: Field Rental Applications July 25, 2016 New Business 7-j G�t LL 'vi rl hi.t) i<L-�NU Pc e r1 (01110, (i it1 lIQ 11110 0410111P$1 Athletic Field Tournament Application & Permit 1. Organization Making Request 2. Non-Profit Tax ID No. Federal Tax ID No. 3. Today's Date Website 4. Contact Person/Responsible Party 5. Address 6. City State Zip 7. Cell# Alternate# 8. Email: 9. Facility or Field Requested 10. Name of Event 11. #of Fields Requested_ Sanctioning Organization 12. Requested Tournament Date(s) 13. Description of event/teams 14. Estimated Attendance 15. Estimated out-of—town visitors 16. Start Time am/pm End Time am/pm 17. History of Event(Past cities event has been held in,past participants,past number of participants and visitors,etc) 18. Will a particular set-up or equipment be needed for your request? Yes/No If Yes Please Describe July?5_ ?0M New Business 7-j Please read before signing. 3 of 8 I understand this form is a request until it is approved. Requests must be received 90 days prior to tournament date requested unless otherwise approved and will be reviewed within 710 business days of being received. A non-refundable deposit may be due with this form. I understand submitting a request is NOT a guarantee of availability or approval. Requests will be reviewed based on Collier County Parks and Recreation policy, facility,and staff availability. Collier County Parks and Recreation reserves the right to deny any tournament which is deemed inappropriate. I have read the Collier County Parks and Recreation regulations and agree to adhere to them. This acknowledges that I have read the Athletic Field Usage Procedures,Rules and Rates. As the responsible party for the tournament, I will make all users aware of the rules and regulations associated with the use of the athletic field(s). I can assure that the Individual taking responsibility for the Tournament Application and Agreement is 21 years of age. I understand and will ensure that an authoritative representative of the organization, over the age of 21,will remain on premise for duration of the tournament. I understand that the organization is solely responsible for any and all supervision during tournament. I understand that the organization is solely responsible for determining whether the site is safe and appropriate for use prior to each use;and notify the Collier County Parks and Recreation Department of any known safety hazard. Safety includes protection of the resources as well as participants. It is fully understood and agreed that the representative and their organization guarantees to defend, indemnify and hold harmless the Collier County Parks and Recreation Department, its officers,employees,volunteers and agents against any and all liabilities, claims,damages, losses, costs and expenses(including reasonable attorneys' fees)arising indirectly or directly in connection with or under, or as a result of this agreement. It is also understood that the organization will provide and maintain at its own cost, insurance coverage as outlined in the Athletic Field Usage Procedures, Rules, and Rates. Printed Name of Responsible Party Signature of Responsible Party Date of Signature Title/Office(if applicable) Please sign and return this rental Application and Agreement to: Collier County Parks and Recreation/Tourism Attn: Sports Marketing 2660 N. Horseshoe Drive#105 Naples,Fl 34104 Phone: (239)252-4267 Fax:(239)252-2404 E-mail: ParkerMedley @colliergov.net July 25, 2016 New Business 7-j 4 of 8 Rules & Regulations 1. Facility or outdoor area must be left in clean & adequate condition as determined by director or their designee 2. All County Ordinances and Parks& Recreation Rules must be adhered to at all times. 3. Prohibited at facility and outdoor area are fires in undesignated areas, alcohol, and any act or behavior that may be displeasing to the public's enjoyment. 4. Group or individual(s) to whom a rental is issued shall be liable for any loss, damage, negligence or injury sustained by other person(s) in their party. 5. The Director or designee has the authority to revoke any valid rental for violation of Rules or Ordinances , or County need or other valid causes. A minimum of six weeks' notice to permittee shall be given if the County requires the use of the facility. 6. Event Organizers will have access only to the designated event areas identified in the site plan. 7. Agree to comply with Title 1 and Title 11 of the Americans with Disability Act regarding non- . discrimination on the basis of disability in employment and in state and local government services, in the course of providing any services funded in whole, or in part, by Collier County 8. Event management is responsible for the cleanup of trash and debris within the event area and parking areas, during the entire event. Please inform all staff and participants to properly dispose of trash and any waste they may have. 9. Agree to return the event site to Collier County Parks and Recreation Department in an "as was" condition. Provide for the repair or cost of repairs for excessive damage to the event site caused by applicant and/or sub-contractors before, during the event, and until fully vacated. 10. Agree to obtain any necessary permits required by Collier County. 11. Agree to comply with all applicable local, state, and federal regulations. 12. Agree to provide overall tournament directors to oversee scheduling, registration, and marketing. 13. Agree to provide site director for each event and site. 14. Agree to provide site plan if asked by Collier County employee 15. Agree to provide all equipment and materials necessary to run a tournament. 16. Agree to provide a detailed plan if charging an admission fee. 17. Agree to provide certificate(s) of insurance prior to even starting as additional insured for the entirety of the event including the following language: • Collier County Board of County Commissioners 3299 East Tamiami Trail, Naples, and FL. 34112 18. General liability requirements as follows: Provide Collier County with proof of a comprehensive General Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,000,000.00 Auto, bodily injury, property damage, workers comp, employers liability (minimum $100,000) 19. Agree to provide for staff recruitment and management of the event 20. Agree to provide volunteer recruitment and management at the event. 21. Agree that Collier County assumes no liability for the recruitment, selection, background screening of non-county special event management, staff, volunteers, coaches, youth leaders, and others. 22. All noise, music, and sound must be kept to an acceptable level that does not jeopardize the health, welfare or safety or degrade the quality of life of park users and the community. An acceptable level of public noise, music and sound will be determined by the Collier County Parks and Recreation Department Director or designee. July 25, 2016 New Business 7-j 23. Provide County Staff with a schedule of event setup, operations, and break-down dates and t,eg at least 3 days prior to event. 24. Agree to pay the full amount of the rental fee within 30 days of conclusion of event. 25. I, the applicant, agree to indemnify and hold harmless Collier County, the County Park and Recreation Department and any employee of Collier County against any and all claims by or on behalf of any person or legal entity arising from Applicant's use of premises the conduct of Applicant's business or from any activity permitted by the Applicant in or about the premises, and will further indemnify and hold harmless the County, it's Departments and Employees against performance of any agreements on the Applicant's part, or arising from any act of negligence of the Applicant, or any of the Applicant's agents, contractors, employees, or licensees, and from and against all costs, attorney's fees, expenses and liabilities incurred in or about any claim or proceeding brought thereon. I have read and fully understand all Rules and Regulations as stated above: X Signature of Applicant, or Parent/Guardian if under 18 years of age (If signing for Organization, sign name/authority) Date Approved By Parks and Recreation Department Official July 25, 2016 New Business 7-j Office Use Only 6 of 8 The fields listed below are approved for use Buri t iiti n • ' . the organization. Permits are valid only in accords c+ ,.,•, •• •' ', .. .,,• ,1 Ki Approved by � • tile �.': . .. '/'/k;.,�. • fir'a.:: ti ::. approved by w:0 Ti �.4. . Title �.�� 4-14...' Printed Name '� t .' ;;Der 4.2' _, _ , Facility ='`.'4`4•.*'..,;..*:';: +,fi- 'a.;„ kY: •Fleld(s): • Times: Total ,4 t, ' Date Total is Due ' a ; ' , ''4i. ,:`: `': _',;,• •.j i'4. Der .t i 1 ue:Y. « N. If es amount: i ia'":tl :, ,t • p ice'" ., abY.>';:'" is.+r .�. ..y., .u:.. �• :,.- .. i .r • is ncr' • .$ `,311 r * ,.,.to. ... .: „--x`^ ., 3""�"' �": `fib �..W•• _r`" •'+ta�•i-°„:^;: July 25, 2016 New Business 7-j Athletic Field 7 of 8 Tournament Rates The Collier County Parks and Recreation Department offers a variety of athletic fields for tournaments. Our main facility is the North Collier Regional Park, but we offer fields throughout the County. Below is a list of athletic fields available for tournaments. Fees listed below include set-up, daily maintenance, and lighting. Fields could be available for other sports so please note that on your tournament application. Field & Fees Soccer/Lacrosse/Multi-Use Fields Field Locations T •e of Fields Rental Fee Notes North Collier 8 Soccer/Multi-Use $1600 per day $3200 for two or three day events, $5,000 Regional Park for weekly rental Vineyard's 3 Soccer/Multi-Use $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park East Naples 2 Soccer/Multi-Use $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Golden Gate 1 Soccer/Multi-Use $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Immokalee Sports 3 Soccer/Multi-Use $100 per field, per *If rented as overflow for event at North Complex day Collier Regional Park Veteran's 1 Soccer/Multi-Use $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Eagle Lakes 2 Soccer/Multi-Use $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Baseball Fields Field Locations T •e of Fields Rental Fee Notes Veteran's 1 Baseball Field $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Golden Gate 1 Baseball Field $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Immokalee 1 Baseball Field $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Little League Fields Field Locations T •e of Fields Rental Fee Notes Golden Gate 1 Little League $100 per field, per *If rented as overflow for event at North Community Park Field day Collier Regional Park Max Hasse 1 Little League $100 per field, per *If rented as overflow for event at North Community Park Field day Collier Regional Park July 25, 2016 New Business 7-j Softball Fields 8 of 8 Field Locations T •e of Fields Rental Fee Notes North Collier 5 Softball Fields $1250 per pday $750 for 2"' day, $500 for each subsequent Regional Park day, $100 per field for home run derby Eagle Lakes 1 Softball Field $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park East Naples 1 Softball Field $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Golden Gate 2 Softball Fields $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Max Hasse 2 Softball Fields $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Veteran's 3 Softball Fields $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Vineyard's 2 Softball Fields $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Indoor Gymnasiums Field Locations Type of Courts Rental Fee Notes North Collier 2 Courts $1000 per day Regional Park Immokalee Sports 1 Gymnasium $500 per day Complex Golden Gate 1 Gymnasium $500 per day Community Center Other Athletic Facilities _Field Locations Type of Facility Rental Fee Notes Sugden Park Whole Park Rental $800 (non-profit), $1200 (for-profit) East Naples 9 dedicated $500 per day *Other park's pickleball courts rent for Pickleball Court pickleball courts, $300 per day, per complex with the ability to add more temporary *Notes • Payment is due 30 days after your event January 25, 2015 New Business 7-k 1 of 6 EXECUTIVE SUMMARY Recommendation to conceptually support a US Golf Association (USGA) Women's Mid Amateur Championship at Quail Creek Country Club in October 2017 in the amount of$20,000 using Category "B" Tourist Development Tax Funds and make a finding that this support promotes tourism. OBJECTIVE: Conceptual approval to support a USGA Amateur Women's Golf event CONSIDERATIONS: Quail Creek Country Club Manager, Don Hunter, has committed to bringing a USGA Women's Amateur event to their facility in October, 2017. This would be the first USGA Amateur Championship event to come to Naples. The event would potentially bring over 300 women amateur golfers here for a week-long event. Amateur events typically attract up to 2,000 spectators per day of an event. The potential for bringing future USGA events to our community would be greatly enhanced with a successful Championship event. Most of the total event cost of$200,000 is born by the hosting club, and USGA provides $35,000 of that total. Quail Creek is seeking assistance in hospitality expenses such as hosting a welcome party for the players and officials, or an awards dinner on the final evening of the event. This request would be for group marketing assistance, and is not a grant. FISCAL IMPACT: Staff feels that $20,000 in event hospitality assistance would be an excellent first year investment to support this amateur golf event. That amount would be budgeted in FY 18 as sports event marketing assistance. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this Executive Summary. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: Recommendation to support a US Golf Association (USGA) Women's Mid Amateur Championship at Quail Creek Country Club in October 2017 in the amount of$20,000 using Category "B" Tourist Development Tax Funds and make a finding that this support promotes tourism. Prepared by: Jack Wert, Tourism Director January 25, 2015 New Business 7-k 2 of 6 Attachments: (1) USGA Requirements for hosting an event (2) Fact sheet of Women's Mid-Amateur Championship January 25, New Busi United States Golf Association PO Box 708, 77 Liberty Corner Rd.,Far Hills,NJ 07931-0708 j " rlllll°.,r'* T 908.234.2300 F 908.234.9687 "" Requirements for Hosting the U.S. Women's Mid-Amateur Championship Golf Course The Championship requires one high-quality course and a good practice area with approximately 25 hitting stations. A golf course that is easily accessible to a major airport and major highways is helpful for players and USGA. The typical length needed for hosting the U.S. Women's Mid-Am is 6,000 to 6,200 yards. Clubhouse & Grounds Three separate office areas are needed for USGA staff, media, and meteorologist. There must be adequate space in each to allow for the necessary equipment and staff. Space is also needed for dining for USGA staff, officials, players, players' guests, and the media. Space is needed for player registration, caddie headquarters, volunteer check-in, and first aid station. Lockers should be made available to the players. A suitable location for a scoreboard is required. The club is required to construct the scoreboard. The scoreboard is approximately 44 feet by 8 feet. Detailed specifications will be supplied. Schedule and Course Availability The U.S. Women's Mid-Am has a starting field of 132 players and is typically held in the fall. Dates of the championship range from mid-September to early October, depending on the year. Registration opens for the players at noon on Wednesday, and the official practice rounds are Thursday and Friday. The stroke play portion of the championship takes place Saturday and Sunday, followed by match play Monday through Thursday. All matches are played over 18 holes. Practice facilities should be available on the first day of registration (Wednesday) beginning at 1:00 p.m., but not additional practice rounds. The course would be available to the players on an exclusive basis for eight days (Thursday through Thursday). Caddies The club needs to provide approximately 60 caddies for the practice and stroke play rounds (most clubs can't provide this number of caddies without seeking outside assistance from members, other clubs, and high school golf teams). The standard caddie fee is $50 including tip, but this fee can vary depending on the geographic region and type of caddies available (i.e., professional caddies or volunteer caddies). For the good of the game' January 25, 2015 New Busi• United States Golf Association VOW 3 PO Box 708, 77 Liberty Corner Rd.,Far Mills,NJ 07931-0708 T 908.234.2300 F 908.234.9687 0 ,,, Welcome Party On Thursday evening the club hosts a Welcome Party for the players, USGA staff and officials, and any club guests. This is an informal dinner that is typically served outdoors on the grounds of the club (poolside or some other appropriate place). The club is responsible for the cost of this party. The club may sell tickets to players' guests, if the club chooses. Players' Dinner A convenient site (e.g., the club or the headquarters hotel) is needed that can accommodate a dinner for at least 300 people. The USGA pays for a certain number of people (e.g., players, USGA staff and committee, invited guests), and the club would pay for any people above what would be considered customary to invite. The Players' Dinner is held Friday evening. USGA Women's Mid-Amateur Championship Committee Lunch, Meeting and Dinner On Thursday afternoon/Friday morning the USGA Women's Mid-Amateur Championship Committee has its annual meeting (typically 40 people attend and the USGA pays for the meal). This is typically held at the headquarters hotel. On Monday evening the Women's Mid-Amateur Committee, rules officials, and invited club officials have a more formal dinner, which is typically held at the host hotel and the USGA pays for the dinner. Breakfast and Lunch at the Club Meals served from a buffet work best for the championship. Players, players' families, spectators, members, etc. are responsible for paying for their own meals. The USGA pays for the breakfasts and lunches of its staff, officials, and media. Accommodations The club contracts with the headquarters hotel for the players and their families, USGA staff and committee, media, and future sites attendees with usually 90 rooms for each of the peak nights (Thursday through Sunday). It is expected that not everyone will stay at the headquarters hotel (e.g., some players will stay with friends or family in the area or stay at a less expensive hotel). Most clubs also provide complimentary private housing for players. On average, 10 players take advantage of this each year. Volunteers The number of volunteers used fluctuates. Typically, several hundred volunteers are involved in one way or another(e.g., transportation, forecaddies, registration, program design and advertising, media, player hospitality, evacuation, scoring, etc.). For the good of the game' January 25 •15 Jo Gd 4 New Bus' United States Golf Association l�n�l6r. PO Box 708, 77 Liberty Corner Rd.,Far Hills,NJ 07931-0708 A T 908.234.2300 F 908.234.9687 Finances The budget for hosting the U.S. Women's Mid-Am varies by site, with the typical host club budget of approximately $150,000 to $200,000. The large costs incurred by a club are for transportation, scoreboard, championship program, Welcome Party, course maintenance, labor, etc. The USGA provides $35,000 to the club for the championship to be used as the club chooses, typically for one-time championship-related expenses such as the construction of the scoreboard and posts for the tee signs. Clubs have used a variety of methods to raise the necessary funds. The staff person in charge of the U.S. Women's Mid-Am can provide more details on expenses and revenue sources. Contact This is a brief description of hosting the U.S. Women's Mid-Amateur Championship. If you have further questions or would like to arrange a future sites visit please contact Rachel Graves at 908-326-1892 or rgraves©usga.org. For the good of the game' January 25, 2015 New Business 7-k 6 of 6 US Golf Association-Women's Mid-Amateur Championship DATE: October 2017 LOCATION: Quail Creek Country Club, Naples EVENT BUDGET:$200,000-USGA provides$35,000 PARTICIPANTS:321 Players SPECTATORS:800-2,000 Spectators per day will walk the course FORMAT OF EVENT: Saturday&Sunday:Stroke Play; Monday-Thursday match play SUPPORT OPPORTUNITIES: 1. Welcome Party Sponsorship on Saturday 2. Player Dinner for 300 on Friday Night prior to event ACCOMMODATIONS: USGA Staff and committee, media and future event site attendees- 90 rooms for Thursday-Sunday VOLUNTEERS: 100+ January 25, 2016 Tourism Staff Reports 10 a-g 1 of 48 DIRECTOR'S REPORT-Jack Wert November 2015-January 2016 ADVOCACY ACTIVITIES Meetings with Comm. Taylor on TDC and BCC agendas DMAI Advocacy Committee Meetings Destination Marketing Assoc Accreditation Board Meetings Brand USA Board Meeting TOURISM INDUSTRY ACTIVITIES Sports Facility Study vendor update meetings Meeting with North Collier Regional Park enhancement group LPGA and Franklin Templeton Shootout golf event attendance Naples Visitor Information Center Volunteer Appreciation Lunch Chicago and Boston Research Focus Group attendance TRADE SHOWS/TOURISM INDUSTRY CONFERENCES No shows this period PUBLIC RELATIONS Naples Daily News and Fort Myers News Press interviews on November statistics Collier TV segment on upcoming sports events PROMOTIONAL ACTIVITIES Attended reception and FBU games and did media interviews January 25, 2016 Tourism Staff Reports 10 a-g 2 of 48 GROUP SALES- Debi DeBenedetto -Nov. 13, 2015 —January 14, 2016 Industry Relations — Sales • Monthly Sales luncheons with Hotel & Attraction partners networking • Membership renewals FSAE, SITE, Cvent • Implement Florida State Association plan — compiled lists and did CVB services post card mailing and e-newsletter to all data base state associations • Attend Collier County Lodging Association Holiday event • Attended SW Florida Attractions Holiday event • Project working on hotel partners 2015 reports — leads sent, leads booked, Rfpe granted— will share those reports with key group partners this winter • Paradise Coast Meetings Facebook page updates New Product Development • Continual proofing of Ad agency collateral and ads, newsletters and etc. includes advertorial • Review of website Meetings section updates to GAP materials, logos and collaboration with staff • Partner requests to update Meeting "specials" for website • Proof newsletters • Implementation of 2016 Sales plan 1st quarter • SMU bid opportunity presented to partners • M&I bid opportunity supported to Naples Grande • FSAE Executive lunch series supported with sponsorship • Lunch & Learn Planner event planning for Jan. 27th • Other opportunity bids turned down include Small Meetings Market 2020, Going on Faith 2019, Agra tours world summit BIG conference (leisure will requests bids for this) • Approved new Fam policy • Dallas & Houston Sales missions organization begins for February events • Cvent profile updates have been ongoing January 25, 2016 Tourism Staff Reports 10 a-g 3 of 48 Trade shows attended • Trade show list 2016 revised • Registrations for 1St quarter shows complete • Attended Florida Encounter Amelia Island 33 appointments • Attended Florida Encounter Media event • All Trade show follow up complete includes post card mailer and email follow up —planners added to newsletter • Plan Your Meetings last quarter lead gen program follow up with postcard Fams/Site Visits • Discover your Golf Paradise Fam took place Nov. 20-22 to coincide with LPGA —hosted 13 meeting planners with Golf, hotel sites, events for 3 days. • Three site itineraries completed and visits escorted November — McNamara, Freeman, Provost EDPA • Assisted several Meeting planners with information, Idss data base updates Requests for Proposal (RFP's) and Booked Business • Current report dates—Nov. 13, 2015 —Jan 14, 2016 • We sent out 78 RFP's — (another record high) potential of over $29,215,538.79 EOC • Booking totals for report dates • 20 groups booked for 6907 Room nights • Economic impact estimate for bookings this report date $4,538,538.79 Sponsorships & RFP Enhancements— • Sponsorship FSAE Execs • 12 RFP Enhancements granted • 3 Rfp Enhancements booked January 25, 2016 Tourism Staff Reports 10 a-g 4 of 48 Year to Date highlights for 2015 19 Trade shows attended 4 Sales Missions completed 17 Itineraries planned for sites and fams 2 major Meeting Planner Fams 50 RFP Enhancements granted—21 of those booked 334 RFP's sent out for EOC value of$143,173,972.00 potential 96 RFP's booked with EOC value of$25,786,590.02 in community 31,832 group room nights booked this year Compare 2014-2015 2014 2015 %increase up by RFPs sent 227 334 68% 107 RFPs Booked 69 96 72% 27 EOC for booked $12,708,486.89 $27,786,590.02 46% $15,078,104.02 January 25, 2016 Tourism Staff Reports 10 a-g 5 of 48 LEISURE & STATE ASSOCIATION SALES- Claudia Cianfero- Nov. 14, 2015— January 14, 2016 Industry Relations—Sales— Memberships • Participated in the monthly sales luncheons with hotel and attraction partners. • Site of Palm Cottage. • Ongoing management of Virtuoso program and website profile. • Aviareps team monthly Skype call — review monthly activity and establish future projects/actions. • Participated in the Staples promotional meeting to establish needs leisure promo items in 2016. • Luncheon with Edgewater team. • Registered for New York Times Travel Show partnered with the Visit Florida. • Registered for IPW (Pow Wow). 3 partners participating this year. • Registered for WTM Latin America partnered with Visit Florida. • Appointments and tradeshow preparations finalized for Florida Huddle. 10 partners participating. • Appointments and tradeshow preparations finalized for Travel Exchange 2016. • Secured hotel giveaways for the Airtours Roadshow (Luxury TO of TUI) taking place January-March, 2016. 5 Partners participating. • Provide ongoing assistance to UK, German and Brazil reps. New Product Development • Review of Travel Trade website for updated material and content and changes requested to Buzzy Ford. • Ongoing proofing of Ad agency materials for consumer escapes newsletter, ads, etc. • Implemented 2016 Leisure sales action plan. • Wrote and established new International Leisure FAM guidelines. Working on Domestic Leisure FAM guidelines. January 25, 2016 Tourism Staff Reports 10 a-g 6 of 48 • Updates to Leisure FAM budget and 2016 Trade Show list submitted to supervisor. • Brazil Sales Mission date set for week of May 9th, 2016. In conjunction with Palm Beach CVB and Aviareps. • Participated in the Elite Airlines, NAA CVB meeting. Familiarization Trips • Meet and greet Dertour Groups 1 and 2 — November 17 — 19 and November 21 — 23, 2015. • Meet and greet Marriott Product Manager German FAM December 2 — 4, 2015. • Escorted Willy Scharnow (German Travel Agent FAM) December 8 — 11, 2015. • Planned itinerary for Dertour Hungary FAM Jan 23 — 25, 2016 in conjunction with New World Travel in Miami. Established Contacts/Leads • Dertour Group 1— met and networked with 12 German travel agents. • Dertour Group 2 — met and networked with 12 German travel agents. • Marriott Product Manager FAM — met and networked with 10 of the top German tour operator product managers. • Willy Scharnow Foundation FAM — escorted and networked with 12 German travel agents. • New York Times Travel Show— had over 1000 visitors to my booth. This was a mixture of consumers and travel agents. Some media as well. • Sent out the Agritourism World Summit - Boomers in Groups Conference RFP to partners. (This is a group of travel agents). January 25, 2016 Tourism Staff Reports 10 a-g 7 of 48 2015 Year-end Leisure Sales Summary • Trade shows attended — 14 • FAMs— 18 • Sales Missions—4 • Sponsorships — 3 • Contact/Leads sent: o 824 Travel agent leads from shows/sales missions/FAMs. (up from 618 from 2015) o 512 from Travel Weekly webinar o 2300 from consumer shows— up 100 from 2015 • State Association handled until October 2015. Those RFP's and Economic Impact have been included in the Group Year-end summary submitted by Debi DeBenedetto. January 25, 2016 Tourism Staff Reports 10 a-g 8 of 48 PUBLIC RELATIONS & COMMUNICATIONS - JoNell Modys, Erin Smith Nov/Dec 2015 + Early Jan 2016 Media Submissions 60 submissions of requested information and/or photos from CVB to local, state, national and international media, plus tour operators and meeting planners FAMs—Press in the Destination Eight FAMs that CVB planned itineraries for or provided hosting, escorting: November 5-8: Fashion & Luxury group FAM, four journalists— LHA and CVB recruited November 14-16: German bloggers for NeverSeenBefore.de November 16-17: Lonely Planet UK writer/photographer November 21: Dove magazine(Italy) writer/photographer December 5: Brazil FAM with Aviareps, five journalists December 9-12: TwoMonkeysTravel, two journalists—top bloggers, partner with VF December 26-Jan. 2 —AAA Home & Away and Boat US—journalist contacted CVB, LHA assist with details December 29: Ulysses Travel Guide,one journalist—French language guide January 3-5: Working Mother, one journalist—LHA arranged News Releases Local media list shared with Naples Bay Resort to distribute Chef Art Smith restaurant news— resulted in front page of NDN, lots of other pickup FBU Championship in Naples CVB Wins Gold & More in Annual Hospitality Marketing Awards Destination update for FADMO newsletter February issue feature Social Media November/December Results across all channels: 19,132 Interactions 17, 078 Unique Users 7,160,211 Potential Reach Web/Social Promote FBU via social media channel Promote LPGA & Shootout golf events Meetings web section refreshed New film web site Post new articles, blog posts written by PR manager January 25, 2016 Tourism Staff Reports 10 a-g 9 of 48 Select Top Projects/Tasks PR agency proposal evaluation, vendor selection Media monitoring/database RFQ with purchasing Naples Pier ribbon cutting event Confirmed host hotel, details for Mangrove Madness, an outdoor manufacturer's product testing retreat with large media group for May 2016 Meetings with Naples Airport, Elite Air—new air service launch planning Daily media relations local, national, international FAM itineraries, escorting January 25, 2016 Tourism Staff Reports 10 a-g 10 of 48 FILM OFFICE—Maggie McCarty PRODUCTIONS • Blair Inc. / Orchard Brands print catalogue/on-line One of the country's largest catalog and e-commerce retailers, Blair spent $450K and booked 130 room nights • Rock House Prods. /Del Webb — tv commercial The home building corporation filmed on Barefoot Beach. Project spent $85K and booked 50 room nights • LPGA/Underwriters still shoot Photographed top woman golfers at a private home in Quail Creek • 24 Productions, U.K.- print commercial Client Adidas AG (German multinational corporation that designs and manufactures sports shoes, clothing and accessories.)Shot on Keewaydin Island and Tigertail Beach. Project spent $90K, booked 50 room nights • HGTV- tv series Popular DIY network featured a local couple who wanted what they called a "tiny surf house. " Realizing their dream home, complete with a 200-lb clawfoot bathtub was showcased in "Tiny House, Big Living." WORKING LEADS • Left Right/TV — tv series, pilot Well-known tv personality starts a motorcycle journey across South Florida, beginning in Naples and crossing the Tamiami Trail and down Loop Road. Coordinating FDOT, local law enforcement and logistics for production, including drone photography. Budgeted at $100K • Vice Canada — Abandonment Issues — tv series Emmy-winning series is focusing on properties that have been left vacant for any number of reasons. They are considering the "Dome Houses" on Cape Romano and the former Hendry Correctional Institute. Principal photography now set for February 15-24. January 25, 2016 Tourism Staff Reports 10 a-g 11 of 48 • McDonald Studio-print shoot Minnesota-based retail catalog will be shooting in late January in Naples • Pfizer/ Only Child Prods. — commercial video Pharmaceutical company is scouting for a private home for upcoming video project • McCann-tv commercial Agency was sent a location package of a private preserve in response to an inquiry for a baby products commercial • Octogon/ACE Group Classic — still shoot As part of their media day for the golf event, arrangements were made to have the returning champion photo opportunity for the press to be shot on the Naples Pier in February • Give-a-Croc Foundation/Animal Planet — TV documentary (Sweden) Swedish tv crew interested in covering the Everglades Python eradication process, securing ATA carnet • C-Span/American History TV video Local author presentation at the county museum will be recorded for broadcast OPERATIONS • Issued film permits • Location library upload • Lead/inquiry response • Monthly Revenue Tracking • Client Management and follow-up • -Opened a production file for each inquiry • Provided content to social media January 25, 2016 Tourism Staff Reports 10 a-g 12 of 48 MEETINGS • Film Florida Marketing Committee-Aiming for the upcoming legislative session in Tallahassee, created a "toolkit"for the FL film production community Leadership Collier seminar • Leadership Collier- Arts & Media Day (Daniels Pavilion On a panel of local artistic Clients were in London- for a presentation to but also on a Florida beach! Leadership Collier at Artis-Naple„- EVENTS/TRADESHOWS • • Attended FOCUS, a locations ".� , y, %, „ ' tradeshow in London. With the state rra ��1,44 film liaison and the Key West Film • Commission we set up a photo opp so that clients could look like they were sitting on a Florida beach. Great opportunity to provide the international film community with essential production info on our area. Large attendance for the show's first year and seminars covered topics including drone use and international marketing. Over 100 exhibitors from 40 different countries • 2016 Regional Tourism Rally First meeting scheduled for planning the second year of this event to be held on May 4” in Lakes Regional Park MEDIA • Ft. Myers News-Press Interviewed for article on Silverspot Cinema and the area's affection for independent film ADDITIONAL PHOTOGRAPHY • The film office covered the FBU National Championship, providing the CVB/Sports Marketing numerous images for PR and social media use (see below) January 25, 20168 Tourism Staff Reports 10 a-g 13 of 4 1 20ational Clh15ampionsFBUhip I " e. ." ',,'' '' ' '-.- .;,.,',' '''', ...iliSh'"VA - '''' ..,„,fi. 4. : 1 7,t',1, , ,.....„,,,,,,,,,,,,,, t4104,.... 4.1 IAt4.� . arew aimg,*- - v° , -15. P 4ar'�w�„ 4 "' e.;..�„a�n+ - -. .. January 25, 2016 Tourism Staff Reports 10 a-g 14 of 48 SPORTS MARKETING—Parker Medley- November-December2015 Development • Met with FBU Representatives on weekly conference call leading up to FBU National Championship • Met with Rusty Bucket concerning hospitality needs for FBU National Championship • Met with Parks and Recreation concerning STX Paradise Shootout • Met with Giovanni Conligario about Naples Sports Festival 2016 • Met with Coach Van Duser concerning FBU National Championship logistics • Met with FHSAA to discuss hosting FHSAA Boy's Volleyball State Championship in 2016 • Met with Martin Phanke concerning promotional item needs for FBU National Championship • Attended Sports Council of Collier County meeting • Hosted Hunden Strategic Partners for the site visit for their facility study • Hosted monthly Parks and Recreation meeting to discuss upcoming events • Took part in NYFA Football Championship conference call • Attended Tourism Development Council Meeting • Met with Superlative group about opportunities in Collier County • Visited Edgewater hotel on a site visit • Met with US Open of Pickleball representatives concerning April event • Met with Filepes Restaurant about FBU National Championship Hospitality • Hosted Elite Tournaments on a Site Visit • Attended an ASA Site meeting about future events • Attended Staples promotional item meeting Hosted Events—November 2015 Event Event Attendees Room Nights Est. Direct Spending Dates Senior Softball 11/3-11/8 800 2400 $720,000.00 Winter Nationals STX Paradise 11/7-11/8 875 525 $131,250.00 Shootout Alligator Alley 11/14- 225 75 $33,750.00 January 25, 2016 Tourism Staff Reports 10 a-g 15 of 48 Lax Classic 11/15 Future 11/14- 500 300 $75,000.00 Prospects 11/15 Fastpitch Showcase Next Generation 11/20- 350 210 $63,000.00 Softball 11/22 Tournament CME Group 11/18- 1625 3500 $1,171,875.00 Tour 11/22 Championship NYFA Florida 11/27- 875 360 $281,250.00 State 11/29 Championships Totals I Events Attendees Room Nights Est. Direct Spending 7 5,250 7,370 $2,476,125.00 Month and Year Comparison (November) November 2014 November 2015 Change Number of Events 6 7 1 (16% Increase) YTD Events 65 44 -21 (32%Decrease) Monthly Attendees 5,115 5,250 135 (2.5% Increase) YTD Attendees 49,537 42,438 -7,099 (14% Decrease) Monthly Room Nights 5,140 7,370 2,230 (43% Increase) YTD Room Nights 17,311 22,894 5,583 (32% Increase) Monthly Est. Direct $2,227,875.00 $2,476,125.00 $248,250.00 (11% Spending Increase) January 25, 2016 Tourism Staff Reports 10 a-g 16 of 48 YTD Est. Direct $16,201,050.00 $14,521,200.00 -$1,679,850.00 (10% Spending Decrease) Hosted Events—December 2015 Event Date Attendees Room Nights Est. Direct Spending FBU National 12/5-12/6 900 270 $216,000.00 Championship (opening weekend) The Gulf Coast 12/12-12/13 350 134 $84,000.00 Cup Franklin 12/8-12/12 2250 5000 $1,912,500.00 Templeton Shootout FBU National 12/18-12/21 2125 2250 $1,530,000.00 Championship (Final Four) Gulfshore Holiday 12/26-12/29 375 300 $180,000.00 Hoopfest Naples Holiday 12/28-12/30 750 500 $281,250.00 Shootout Totals Events Attendees Room Nights Est. Direct Spending 6 6,750 8,364 $4,203,750.00 Month and Year Comparison (December) December 2014 December 2015 Change Number of Events 6 6 0 (0%) YTD Events 71 50 -21 (29%Decrease) January 25, 2016 Tourism Staff Reports 10 a-g 17 of 48 Monthly Attendees 6,774 6,750 24 (.3% Increase) YTD Attendees 56,311 49,188 -7,123 (12% Decrease) Monthly Room Nights 8,350 8,454 104 (1.2% Increase) YTD Room Nights 25,661 31,348 5,687 (22% Increase) Monthly Est. Direct $4,660,275.00 $4,203,750.00 -$456,525 (9% Spending Decrease) YTD Est.Direct $20,867,325.00 $18,724,950.00 -$2,142,375.00 (10% Spending Decrease) January 25, 2016 Tourism Staff Reports 10 a-g 18 of 48 OMMAC- UK REPRESENTATIVES- Oonagh McCullagh HIGHLIGHTS OF THE MONTH: Co-hosted Trade FAM trip with Golfbreaks.com and US Airtours/Travelplanners The highlight of this month has been working on a collaborative project with Golfbreaks.com and US Airtours on a trade FAM trip. Four senior staff members were in attendance from Golfbreaks.com and 10 US Airtours staff attended, which was a fantastic opportunity to increase product knowledge of the area, and ultimately drive sales. Both trips were extremely well supported by our industry partners with Golfbreaks being hosted at the Holiday Inn Express, but also having the opportunity to experience: breakfast at Naples Beach Hotel, dinner at Avenue 5, Inn on 5u', a site visit of Hawthorn Suites of Naples and a round of golf at Naples Grande Resort. The CVB provided welcome bags for both groups. US Airtours/Travelplanners were hosted by the following: Naples Beach Resort,Accommodation, Breakfast &site/ Everglades tour with - Air Boat Ride at Wooten's / Lunch &site at Marco Island Marriott Beach Resort, Golf Club& Spa/ Site Marco Beach Resort/ Site visit Naples Bay Resort/ Site visit Naples Grande Beach Resort and site visit Ritz Carlton Beach Resort. OMMAC worked with all IP's &CVB accordingly. MARKET UPDATE: ABTA to launch post-Christmas advertising campaign ABTA will launch of a nationwide advertising campaign on December 27 to try to steer consumers to book with a member travel agency. Running throughout January, the 'look for the logo' campaign will promote ABTA's 'Travel with Confidence' message. It will target three key consumer groups: families, 18-24 year olds and the over-55s, and will combine national media, including The Daily Telegraph and Mail on Sunday, with online adverts and inserts. It will be supported by online competitions running on abta.com. The messaging and creative design will build on last year's campaign that launched ABTA's new 'Travel with Confidence' strapline and messaging by highlighting the specific benefits of looking for the logo and booking with an ABTA member. Later in January, ABTA will also run its Earlybird campaign, encouraging holidaymakers to book their holiday early with an ABTA member. The campaign will focus on an 'Earlybird hub' hosted on abta.com/earlybird which will feature new content, including the development of an interactive booking map for consumers. The Earlybird campaign, now in its third year, will also be supported by targeted online advertising. Victoria Bacon, ABTA head of brand and business development, said: "Our travel with confidence message really underlines everything we do for consumers and this campaign will bring that to life at a pivotal time for holiday bookings". January 25, 2016 Tourism Staff Reports 10 a-g 19 of 48 Safety concerns prompt shift in destination choice, claims study, Almost half(46%) of holidaymakers say safety and security are the most important factors when choosing a travel destination this year, a new study shows. A survey of more than 2,000 people by travel insurance specialist Holidaysafe.co.uk found a shift in attitudes towards destination choice. The poll revealed that one in eight (12%) respondents stating that they were less likely to go abroad in the wake of global events such as the Paris attacks and Sharm el-Sheikh airline tragedy. Seeking the best deal, three quarters (75%)of people started planning their 2016 travels last year, of which more than a third (34%) are considering long haul destinations, while 14% are more likely to take a domestic break. More than a quarter (28%) said they were more likely to take an international holiday in the next six months than before. Price-savvy travellers put "value for money"as the second most important factor in deciding a destination - with over a third (33%) ranking it as the most important. Over half(52%) of respondents said that fluctuating currency exchange rates were the least important factor. Amber Howard, brand manager of Holidaysafe.co.uk, said: "Travelling the world and exploring new places is always exciting but it is interesting to see how attitudes towards destinations have changed. "Our customers' safety is always the highest priority for us, and we encourage people to check the Foreign and Commonwealth Office advice before departing." Travel trade leads the way in'moment' marketing The travel industry is leading the way in the new marketing buzzword, 'moment' marketing, according to research. A recent Warc and Deloitte 2016 Toolkit highlighted 'moment' marketing - where data and technology are used to identify brief marketing opportunities - as the number one trend for next year. And moment marketing firm TVTY claims the travel sector is already using the most sophisticated 'moment' marketing strategies. Online 'moment' marketing campaigns are triggered by offline events including sport, TV programmes, adverts, financial events and the weather. TVTY says it's about connecting with people at the key moment when they reach for their phone or laptop or use social media. Its research found that 64% of digital marketers in the travel industry were going to allocate more budget to moment marketing in 2016. It also found 29% use both their own TV and competitor's advertising to trigger campaigns and 43% use travel metrics (such as public transport delays) to launch 'moment' digital campaigns. Antoine de Kermel, UK MD of TVTY, said: 'Travel is a highly competitive space online. There is a lot of innovation in digital marketing, and travel has been an early adopter of moment marketing. We see travel marketers using a lot of triggers to target consumers, but, as you might expect, weather is a very popular trigger. "People are much more likely to book a getaway when the weather suddenly turns bad, or when another transport delay drives commuters to pack their bags for a carefree week in Barbados. January 25, 2016 Tourism Staff Reports 10 a-g 20 of 48 FYI - Inbound tourists set for record wend next year VisitBritan is reporting a record-breaking year for 2015 inbound tourism numbers and spend, with the upward trend set to continue in 2016. In spite of the strength of sterling, spending by overseas visitors is predicted to reach almost £23 billion in 2016, a 4.2% increase on spending this year which is expected to top out at £22 billion, a 0.7% increase on 2014. The number of overseas visitors to the UK is expected to rise next year to 36.7million visits, up 3.8% on 2015 which is likely to see about 35.4 million visits by the year end. The forecast puts VisitBritain on track to realise its ambition for growing international visits to Britain by more than 20% over the next five years to 42 million visits by 2020, which could see an additional £4.5 billion in visitor spend. Chief executive Sally Balcombe said: "Everything we do is motivated by the goal to add value to the tourism industry by building our competitive tourism offer and driving economic growth and jobs across all our nations and regions, so that the benefits of tourism are felt across the whole of Britain. "We are competing in a tough international environment and these results highlight how strongly the tourism sector, one of the UK's fastest growing export industries, has performed and how the Government's tourism strategy, supported by the GREAT campaign, is producing results." VisitBritain's campaigns have continued to produce results and generated an extra £2.5 billion in international visitor spend in Britain during the last four years. This means that every £1 invested in VisitBritain's activities has resulted in an overseas visitor spending £21 in Britain. In addition, £630 million has been delivered by VisitBritain, as its continuing role as a partner in the cross-UK Government GREAT campaign. DATE SPECIAL EVENT LOCATION January Launch Brand USA Discovery Programme UK/Ireland December -January US Airtours co-op campaign UK January Holiday World Brochure Distribution with V Florida Dublin, Ireland March Travmedia IMM media event London May GTMC Overseas Conference Paradise Coast January 25, 2016 Tourism Staff Reports 10 a-g 21 of 48 MARKETING/SALES/PROJECTS &ACTIVITIES: • OMMAC attended Visit Florida's partners meeting and Christmas lunch on Tuesday 15th December at Fulham Football Club (Florida is the main sponsor of the club) and were delighted to host attendees Maggi Smit and Cath Pusey from key tour operator partner, America As You Like it. The event was very successful providing additional networking opportunities with the many key tour operator and Florida partners present, including Virgin Holidays & British Airways. Attending Visit Florida meeting & luncheon: Oonagh McCullagh, UK office, Colin Brodie, Sue Marshall, both Visit Florida UK, Lesley Davidson, UK office. • US Airtours &Travelplanners, Preferred destination January: OMMAC worked closely with US Airtours/Travelplanners to review copy, images and logo use for our coop marketing program with this key tour operator. Through this activity they are featuring Paradise Coast amongst their preferred destinations for January • The tour operator, Carrier, is working on a new video element to their website. We delivered the latest Paradise Coast video for their use and promotion • We worked with BMI Publishing to ensure that all Paradise Coast details are correct for the 2016 edition of the Florida Official Travel Guide, launching soon. GTMC Planning and Site Visit: On-going follow up with both GTMC &the CVB regarding the confirmation for the events / locations etc. This follows the successful site visit of the destination &the resorts for hosting of the overseas conference confirmed for May 2016. Additional planning meetings for the event will take place in January with GTMC &we will update the CVB accordingly. OMMAC continued to see addition sponsorship via Visit Florida & Brand USA for this convention. January 25, 2016 Tourism Staff Reports 10 a-g 22 of 48 Tour Operators Review of on-going and additional follow-up regarding opportunities and co-op support — working closely with all key UK & Ireland operators. Various upcoming meetings to discuss the opportunities. Co-op Campaigns Review of current campaigns and planning for the remaining for this year. Working closely with the CVB to ensure all procedure is followed to seek approval prior to any activity. Travel Agents Online Training: 'USA Discovery Program' Following up on the final stages to launch our badge. Confirming detail on billing in order to follow correct procedures for the CVB. Brand USA have already announced to their agents that we are "coming shortly". All copy approval for our dedicated destination badge/module for the Agents Discovery Programme - USAdiscoveryprogram.co.uk — online travel agents training. Also working on an incentive to encourage the agents to sign up. Distribution of marketing material Provision of ongoing assistance with literature requests for both trade & consumers. See below distribution: • Florida's Last Paradise' Visitors Guide - 58 • Maps 2014— 58 • Golf Guide - 33 January 25, 2016 Tourism Staff Reports 10 a-g 23 of 48 PUBLIC RELATIONS AND SOCIAL MEDIA ACTIVITIES: x1 R` lil'rla al+ r {r', terra I,.. y.r rlrl 3'' w[u�wrni `Q ui l i +� 5Yr111�Ak }f Id ,'{IL.I .a r 'I a .i ' i I4 Social Media: Weekly channel updates. OMMAC continues to share posts across Facebook and Twitter OMMAC also followed key Facebook and Twitter in order to increase travel influencers on traffic to Paradise Coast UK Facebook and Twitter to expand our Twitter pages. Focus this month has social network included: inspiring, aspirational images relating to Christmas and family time The Irish Independent Confirmed Saturday On-going —Conor Power is interested to Readership: .5m double page spread — travel with his wife—first visit to USA. Circ: 200,000 doing a piece for early Proposed date now moved to April'16. Online— largest in Ireland next year based around Florida beyond the theme Following up on this opportunity to check is still ongoing. parks and perhaps using As we are working with Visit Florida & the Paradise Coast as an American Holidays to assist with flight. Visit April'16-TBC area of focus. VIP Magazine— largest VIP Magazine has agreed On-going —Checking on this selling in Ireland to a 6-8 page feature with opportunity? Cir: Monthly sales 25,500 a contact we approached vlonthly readership: on family holiday in As we are working on dates— possibly 152,000 Florida! next April —with Visit Florida &American Holidays who will assist with this trip. Plus cover feature Visit April '16-TBC Sunday Times Travel Media meeting with Lucy Magazine Thackray in July - key destination news and activities of interest to her readership were provided January 25, 2016 Tourism Staff Reports 10 a-g 24 of 48 Lonely Planet Traveller Lonely Planet Traveller will Lonely Planet Traveller visited in Circulation: 47,130 produce a large image-led November. OMMAC have touched base Monthly magazine Florida feature in which with the publication to see if they require they would like to feature images/further information and will Big Cypress National Park. advise when the piece appears in print 16th and 17th Nov'15 They are looking to send a writer and photographer in November. Visit Florida will cover airfare and we are looking into securing two rooms for two nights. Visit Florida'Florida Friday' OMMAC submitted OMMAC reviewed the themes given for information for the VF 2016 and started to collect information enewsletter, which is for delivery to Visit Florida distributed via Travelmole Visit USA Ireland Newsletter inclusion OMMAC submitted information and festive image on 'Christmas in Paradise' for the Visit USA Ireland newsletter, which was published on 14th December January 25, 2016 Tourism Staff Reports 10 a-g 25 of 48 Visit USA Ireland newsletter yI" E IRELAND * * - — '° y Christmas cheer inspired by Paradise Create cherished memories with° on Florida's Paradise Coast.Explore the wide.white sand beaches on Naples and Marco Island.splash and enjoy water sports in turquoise Gulf waters or go for an airboal ride through the world-famous Everglades.Best of all,this time of year our cities light up with events like street and boat parades.tree lightings and more for the whole family to enjoy. January 25, 2016 Tourism Staff Reports 10 a-g 26 of 48 DIAMONDE- EUROPEAN REPRESENTATIVES—Stefanie Paul TOUR OPERATOR ACCOUNTS Ke Accounts cw s�rvr �r� i ip„r Y. Idg h• a I Xii S?'� w y» p',-�V" .'�'"m `�- 4Y �r�m� i aG a �k rrT r w l iv, r '°t 1i1 :w 1 Y� ww m *$;`� w� A w 1 qrw dpi�pr rydiV 7 "'li'i - i,I h Canusa Completed joint campaigns - metro € 3,500 campaign as well as online campaign - which will start running in January 2016. Layouts were approved accordingly. Benelux Accounts )' `°�a Tyl � 4 �y1 9plV 3M��wi �'NiW f ph'Ih,� yrmi^� IF iJl vu 4H -411 i ",U ' v iry 1 --k p : iti .:v1 �Im 161iu�rv,... ��=+a+• T i �4� 4 � �wr. w � � �, �� u9 r R � �".q ,, �.h�' C1 �Ru '�,�� i� "*,t �,.. .:k. �'�' w sry a +" ,+- S u i'"I a"' ,� rvrvw° +Tm 1, p a h § r � ��aw.z�n� d w w'. ;� - �' � -.-w.��F� I �°�', -c.��dv... ,.VCr�.�.� _�. Fox Vakanties Completed the online campaign which USD 1,800 included an advertorial in their online magazine, December issue, 120,000 subscribers (B2C and B2B). Input was provided and layout approved accordingly. Jan Doets First dedicated Naples newsletter was sent USD 1,100 on Dec 19 to a total of 16.014 direct Jan Doets clients. This was part of our agreed newsletter campaign. The next one will be sent in June. Jet Air Completed and approved the NAP USD 1,680 feature in the "Florida Gazette", a Florida dedicated customer magazine which Jetair will be launching in 2016 for the first time, due to the reason that they unfortunately discontinued their Florida dedicated main brochure. Input was provided and layout approved January 25, 2016 Tourism Staff Reports 10 a-g 27 of 48 Seconda Accounts �y;r w "t Nta ;• Y v � � a' � � 9P� '��w1 P FF'gg t '�+`i Iw,�,•, w lr r rs r!I �4u %� FrF IVY ids �u '>"'� +ar .^ �` I � a 9'' I % i.., u ,-F S h# n v>+'t '��rt M•3^s� Tourconsult Continued with our facebook campaign Part of on TourConsult fanpage. Provided input Marketing for next post. package TRAVEL AGENTS Sales calls: Total of 33 personal visits to travel agents in greater Munich and greater Stuttgart Booking Assistance: Assisted (number) of agencies requests on tours and accommodations • Support: Sent 10 VG, maps & tip lists to TA TUI ReiseCenter, Sent 1 VG, Map & tip list to TA Derpart Travel service EVENTS • Willy-Scharnow Fam o Dates: December 8-15, 2015 o Cities: Naples, Marco Island, Everglades o Profile /Number of attendees: 12 handpicked travel agents have visited the area, all varying in age and experience o Feedback: The agents were really impressed with the area. Many of the participants knew the destination but haven't been there personally. They have enjoyed the fact that we had 2 representatives from the CVB escorting them, organizing their day and answering all their questions. Their absolute highlights were the Segway Tour and the Everglades airboat tour. The entire group was very interested not only in the destination but also in the hotels they have visited. Their opinion about the destination is that they would sell it easily to their customers. A personal follow-up email was sent to each participant. January 25, 2016 Tourism Staff Reports 10 a-g 28 of 48 Personal familarization trip O Dates: December 11-13, 2015 O Extending her stay in NAP after the Willy Scahrnow fam trip, Anne-Kathrine Graf, the new member in the DiaMonde and German NAP team, familiarized herself with the area very well as she had site inspections at many hotels in Naples, Marco Island and the Everglades as well as a tour in the Everglades. DiaMonde Dinner Event O Dates: 04.12.2015 O City: Kreuther Fondue Stube, Hotel Bachmair Weissach, Rottach- Egern O Profile /Number of attendees: 13 travel agents. The attendees were selected TA partners for DERTOUR deluxe from Munich and its surrounding. All of them were top selling TAs in high end segment, mainly owners or Agency Manager. O Feedback: It was an exclusive dinner event in Munich during which we have comprehensively presented our DiaMonde portfolio. This time it was a very special location as the event took place at the famous Kreuther Fondue Stube at one hotel of our portfolio: Hotel Bachmair Weissach. As Rottach-Egern and the Tegernsee, where the hotel is located, is only 1 h drive from Munich we took the chance. Also we could secure DERTOUR deluxe as a partner for this activity. Registrations / Preparations O Registered for brochure distribution through Visit USA Austria at Ferienmesse Vienna on Jan 14-17, 2016. O Registered for Visit USA ITB media breakfast on March 11, 2016. O Preparation for Visit USA Switzerland seminar O Preparation for Visit USA Austria seminar O Preparation for consumer shows 2016 in Germany and Austria O Preparation for ABF consumer shoe in Hannover (Feb) MARKETING m � i�ua'� �„ r^��' i� x�p��I��xi�,' q� ktrf n " 'y� ".:1 1rA : J h �R iV,1-, Silrav W� ��ry Facebook Confirmed next facebook advertising USD 1,000 advertising campaign for the German facebook fanpage. Ad campaign will again be handled by werbemutig during the holiday season when a high facebook usage is expected. Approved facebook January 25, 2016 Tourism Staff Reports 10 a-g 29 of 48 ads accordingly. Facebook posts will still be handled by DiaMonde. Naples Newsletter Sent out dedicated Naples newsletter € 2,520 B2C featuring information on things to do at the Paradise Coast to 360 000 consumers in the Netherlands through Bellinghausen on December 19, 2015 Naples Newsletter Sent out dedicated Naples newsletter the B2B first time via Mailchimp featuring insider news in fall/winter at the Paradise Coast to 3,762 agencies in DACH on December 15, 2015. The opening rate one week after it was sent out was 23,6 %which is high compared to the industries average of 18,7 %. 738 opened the newsletter and in total it was opened 1,377 times. Naples Newsletter Sent out dedicated Naples newsletter the B2C first time via Mailchimp featuring insider news in fall/winter at the Paradise Coast to 622 consumers in DACH on December 15, 2015. The Open rate one week after it was sent out was 26,9 %which is high compared to the industries average of 18,7 %. 150 opened the newsletter and in total it was opened 256 times. Facebook # posts: 7 #fans: 7253 MEDIA / PR TIP Austria: Approved layout of NAP advertorial in TIP dedicated USA supplement which will be launched in January along with the Visit USA seminar in Austria January 25, 2016 Tourism Staff Reports 10 a-g 30 of 48 PROJECTS • Visit USA Belgium: we delivered a destination description for their new website launched in 2016. • Travel Talk e-learninq: Confirmed participation in dedicated Florida Travel Agent Online Training which will start in the first quarter of 2016 and intensely promoted through various Travel Talk channels (one of the most famous trade magazine in Germany) and will allow us access to all TAs in Germany (ca. 10,000). So far, Visit Florida, St. Pete, Sea World, Bradenton, Tampa and Ft. Myers have confirmed their participation as well. Participation fee is € 4,950 CONSUMER Brochure fulfillment: 5 in total HIGHLIGHTS IN JANUARY • Participation in airtours on tour roadshow (video presence) as part of TUI campaign Finalization Jetair travel Gazette Participation in Ferienmesse Vienna (brochure distribution) on January 14- 17 • Participation in CMT (brochure distribution), Jan 16-24 Participation in VUSA AT seminars in Linz and Graz on January 27-28 Preparation ITB MARKET NEWS German travel agents end 2015 in pessimistic mood Travel agents in Germany are downbeat about business trends after weak recent bookings and an uncertain outlook for 2016. German consumers have held back with bookings for winter and summer holidays over the last couple of months following well-publicised terror attacks in different countries which have driven down demand and left people thinking about changing their holiday planning. January 25, 2016 Tourism Staff Reports 10 a-g 31 of 48 In November, for example, tourism bookings in German travel agencies were 2.7% lower than the same month last year, according to the monthly survey by IT services company TATS. However, booked revenues were actually 5.3% higher last month. This was largely due to the continued boom in higher-price cruise holidays, according to experts. German cruise sales were 14.2% higher last month in booked revenue terms while advance bookings were as much as 21 .5% higher. These figures suggest that other leisure travel, and package holidays in particular, saw a clear downturn in November. In response to these sales trends, the mood among German travel agents has worsened, according to the latest fvw `sales climate index' from early December compiled by consultants Dr Fried + Partner. Actual sales have only slightly weakened, this survey showed. About 32% of respondents described sales as good in November compared to 36% the previous month, while about half described sales as satisfactory. But travel agents are clearly worried about prospects for next year. Only 17% believed demand will improve in the next six months compared to 25% at the start of November. The number of pessimists who foresee lower sales has risen to nearly 30% from 23% the previous month. Agents are most concerned about their own profitability. Just 14% expect to earn more in the coming months, down from 19% last month, while a third foresee lower earnings. Overall, the climate index dropped to 96 points for December 2015 compared to 100 points in December 2014. One particular problem is that many consumers are often happy to collect brochures or listen to travel agents' advice but only rarely follow up with a booking, according to figures from backoffice services firm TAA that cover about 10% of the market. It calculated that on average eight people visit a German travel agency per day and per agent but only four of them want specific advice and just two then actually make a booking. (Source: Fvw December 17, 2015) January 25, 2016 Tourism Staff Reports 10 a-g 32 of 48 Travel agents maintain leading position Travel agencies remain the leading sales channel for package holidays in Germany while portals are growing much faster than online travel agents (OTAs), new figures show. Despite the rapid growth of online bookings in recent years, travel agencies are successfully defending their position as the dominant sales channel for holidays, according to the German Travel Association (DRV). Germany's 9,900 travel agents are expected to increase their sales by 3% to almost €24 billion this year, which would be almost the same growth rate as tour operators, according to its estimates. DRV president Norbert Fiebig surprised some by announcing at the association's recent conference in Lisbon that the number of travel agencies in Germany, which had risen by 100 in 2014, increased by a further 64 agencies this year. His second key statement was that the growth rate for OTAs had slowed to a similar rate as that of traditional travel agents. However, both these statements need further explanation. At first glance, the rise (or 'renaissance' in the DRV's words) in the number of travel agencies is a reversal of the long-term decline, from about 15,000 in 2000 to some 10,700 agencies in 2009 and to a low of 9,729 in 2013. But the numbers need a closer look. The DRV counts only 'full-time' travel agencies, which it defines as those with at least two sales licences for the four top tour operators (TUI, Thomas Cook, DER Touristik, Aida). Any travel agency with only one 'large' sales licence counts as part-time. In fact, the increases in the last two years are mostly due to part- time agencies gaining a second licence and thus becoming 'full-time', and only partly due to actual new travel agencies. In the long term, the total number of travel agencies is expected to continue declining, according to Guido Wiegand, Studiosus sales chief and chairman of the FUR research organisation. "We should prepare ourselves for at least 20% fewer sales outlets in the next ten years," he predicted earlier this year. More positively, however, the average sales revenue per travel agency is slightly rising due to overall sales growth and fewer agencies to share the revenues. January 25, 2016 Tourism Staff Reports 10 a-g 33 of 48 Lower growth for OTAs. The lower growth for online travel agents is confirmed by Dorte Nordbeck, responsible for the travel industry at market researchers GfK, which measures offline and online sales revenues through a representative panel. The online growth this year is only slightly higher than that for travel agents," she commented. In this sector there is a consolidation led by market leaders who can afford expensive search engine and TV advertising. The top OTAs in Germany, according to fvw research and estimates, are Unister with about €2 billion in sales revenues, Expedia (€1 .1 billion), Holidaycheck (€765 million), Odigeo Edreams (€659 million) and Seven Travel (€550 million). Total market is much larger. But German travel agents cannot lean back in satisfaction at these trends. Admittedly about 80% of package holiday sales are still made through travel agents, according to the DRV. The overall German travel market, however, is much larger. Counting all leisure trips with at least one overnight stay, the market is estimated at about €55.7 billion, according to GfK figures based on a weekly survey of 20,000 households (covering more than 45,000 people). The total `online' sales market is estimated by the DRV at €19.8 billion, which would be 36% of this €55.7 billion total market. The `offline' market would therefore be worth €35.9 billion, or 64% of the total market. The real sales winners at present are the portals of suppliers (airlines, hotels, etc.) and the `product portals' that offer only one product (e.g. accommodation). Portals such as Booking.com, whose Germany revenues are estimated at more than €2 billion, Expedia (which has bought Homeaway/Fewo-direkt), HRS and Airbnb are expanding strongly. Their growth is likely to continue as they are now offering more holiday accommodation in beach holiday destinations. However, in the €35.9 billion offline market there is still plenty of potential for travel agencies, whose combined revenues came to about €24 billion this year. The difference of nearly €12 billion is made up, for example, by direct sales by large tour operators and above all by countless small travel firms such as coach holiday operators who sell directly to consumers. January 25, 2016 Tourism Staff Reports 10 a-g 34 of 48 Organised holidays increase market share. There is one piece of good news for travel agents and tour operators, according to Werner Sulberg, chairman of the DRV market research committee. The long- term share of 'organised holidays' within the overall market has not declined but even slightly risen. In 1995, before the internet revolution, organised holidays had 41% of the total market while 59% of sales were made up of direct reservations (e.g. by phone or post) and spontaneous reservations at the destination. Today, organised holidays (including online sales by tours operators and travel agents) have 47% of the total market while the remaining 53% comprise mostly direct online bookings of accommodation and/or travel, according to his figures. In other words, "professional holiday organisers have a higher market share now than before the emergence of the Internet", Sulberg commented. And the outlook is not bad as the two main growth segments - ocean cruises and long-haul trips - both require substantial advice, e.g. from travel agents. These two segments were the main reason why the German tour operator market grew by an estimated 3-4% to more than €27 million this year, according to the DRV. (Source: Fvw December 10, 2015) January 25, 2016 Tourism Staff Reports 10 a-g 35 of 48 BRAZIL REPRESENTATION- AVIAREPS- Lizandra Paiak MARKET INFORMATION • According to a research conducted by Kayak, 43% of the Brazilian travelers plan their trip online in mobile devices, while 57% still use their computers. The study also stated that 13% of IPhone look for 5 star accommodations while the majority of Brazilian prefers 3 star hotels. Hotel reservations are made around 30 days prior to the trip while airline tickets are purchased around 60 days before the date. (http://www.mercadoeeventos.com.br/site/noticias/view/123407/pesguisa-revela-gue- 43-planeiam-sua-viagem-online-detalhes). • Visit USA 2016 already has dates: 4 to 8 of April, in Rio, Sao Paulo and Campinas (dates and venues for each event still TBC). TRADE Leisure Sales Calls/ Meetings Name Market Company Objective and Outcome Follow Up Sanchat specializes in Cuba, Daniela Duregger but is including new packages to its portfolio.We Training date daniela @sanchattour.com.br BR Sanchat-TO sent information about PC TBC. and will schedule a training after the holidays. Daniel Gozalo Viagens Master HQ is located Information in Belo Horizonte,capital of sent.Training daniel.gozalo @viagensmaster.co Minas Gerais.They have a BR Viagens Master-TO will be m.br big operation in Sao Paulo. scheduled for They are interested in January. knowing more about PC. Rubi does not have a very Micheli Ramos well developed portfolio for the USA.We provided them BR Rubi-TO Ongoing Micheli.ramos@rubioperadora.c with information about PC om.br and will follow-up to check if packages were developed. Abreu is located in Rio de Ronnie Correa Janeiro.They have an office Ronnie.correa @abreutur.com.br BR Abreu—TO in Sao Paulo,but the director Ongoing. of products stays in Rio.We sent them information on PC.We are discussing the January 25, 2016 Tourism Staff Reports 10 a-g 36 of 48 possibility of scheduling a training in Rio for agents and staf Lea Scherman TO requested some material BR Sherman-TO to share with their Ongoing. scherman @scherman.com.br costumers and travel agents. We have sent more Carolina Santos information about low BR Tropical-TA Ongoing. tropical@tropicalviagens.com.br season hotel rates in the region. Renato Pereira TA requested some information about luxury dellandreatur(a dellandreatur.co BR Dellandrea TA hotels and offers in the Ongoing. m.br region. Planitur is interested in Maria Elena Alves receiving more information BR Planitur-TA about the attractions for Ongoing. manara @planitur.com.br tourists in the Paradise Coast. Willian Roberto Munch We have sent some BR Sierra Tur-TA information about water Ongoing. willian@sierratur.com.br sports and golf in the region. We have sent some Joana de Oliveira information about BR Cosmos-TA ecotourism,shopping Ongoing. joana@cosmos.com.br options and other attractions. Via Tour was interested in Luciana da Silva receiving information about BR Via Tour-TA Ongoing. luciana(a�viatur.com.br shopping options in the region. We have sent some Graciliano Soares Filho information about BR Bellenzier-TA Ongoing. graciliano @bellenziertur.com.br interesting things to do in the region. Odila Josefowicz BR GAP Viagens-TA TA is interested in Ongoing. ecotourism options in the January 25, 2016 Tourism Staff Reports 10 a-g 37 of 48 gap@gapviagens.com.br region.We have sent some information about the attractions. Celyta Botton de Souza We have sent our material BR Zaffari Turismo-TA and some options of things Ongoing. celuta@zaffariturismo.com.br to do in the region. We have sent some Adriana Kliemann information about hotel BR Planeta Viagem-TA Ongoing. Adriana@planetaviagem.net deals and luxury options in the region. Training Name of Company Market Number of Focus of Training Follow Up Staff Trained Part of the Co-Op action.Training was given at the Hertz/PB/PC events in Sao Paulo.38 high level travel agents were present and very interested in the product. All the 4 information Orinter Sao Paulo- 50(18 staff+ regarding the December 2 �d BR 32 TAs) trainings,as well as links to videos were sent. January 25, 2016 Tourism Staff Reports 10 a-g 38 of 48 - ak: 1 T".4.1‘17.1/1111110 ;',1'tjt,"°,:N>,, ,°&;' Allii,i.a. It; ,A ,, ,,,,,,,,,,....,..,. . ,,,,,/,4,r, y ,aye ° _, �, 7 '4),'N:‘,.' ti A new training was scheduled at Orinter HQ for the staff,on December 15. In total here 12 staff members were trained. :10 January 25, 2016 Tourism Staff Reports 10 a-g 39 of 48 Promotions (Joint Marketing Activities—JMA's) Tour Operator Market Description—Coop Actions Launch/Start Status Name Developed material,shown in previous reports, will go online after the holydays. New schedule will be forwarded asap. CVC BR Confirmed Adjustments are Several tour packages were developed and are being made to available on the website.When the landing communication page and banners are up they will redirect to pieces. them. B2W has implemented the landing page highlighting PC attractions and added links to airline tickets and hotel bookings https://www.submarinoviagens.com.br/destino /paradise-coast-florida-eua B2W/Submarin BR -�• b Launched Page is online.So acornare the banners. • January 25, 2016 Tourism Staff Reports 10 a-g 40 of 48 The last joint event with Hertz on Dec. 2 —Sao Paulo, SP, was very interesting and had great attendance. Orinter BR Launched All events agreed The trained agents are already selling packages are done. to PC. Two large groups are travelling to the destinations soon. Shows/Sales Missions/Fam Trips(Media and Trade)/Other Name Market Description Date Status Press trip in partnership with PBC gathering FPC BR 5 leading publications of Brazilian top November/ DONE markets is taking place in the beginning of December 2015 December. MEDIA Media Meetings Name Publication/Media Market Objective&Meeting Notes Follow Up Scheduled meeting to Alline define individual trip and Will meet Glamour Magazine Lifestyle/luxury Dauroiz possible fashion editorial after carnival for 2016 LeBlog Attended the press trip on See Instagram Luxury/lifestyle p p Patricia results below Mattos Top Destinos travel behalf of Top Destinos Blogger magazine. mag Print January 25, 2016 Tourism Staff Reports 10 a-g 41 of 48 Travel writer for Brazil's most renewed newspapers Done. and award winning Giro Pelo Mundo To be Mari Campos Travel writer/blogger blogger, Mari Campos is blog/others one of the invited published journalists to attend the march/april press trip New Travel Head Editor of Done. Flavia Ayer 0 Estado de Minas Daily Newspaper Minas Gerais' leading daily To be newspaper to attend the published in press trip January/2016 Travel Head Editor of Done. Campinas leading To be Ricardo Correio Popular de newspaper appointed published in Daily Newspaper p Fernades Campinas Ricardo Fernandes, Editor the first in Chief,to attend the trimester of press trip 2016. Executive Editor of second Done. Silvana Viajar Pelo Mundo Travel Magazine leading travel magazine; Cordier To be publish will attend the press trip date TBC Will meet Executive Editor of lifestyle site Ameizing and publisher of several segmented luxury magazines in order to Ongoing develop individual trip for Marylia 2016 big features on Meeting Ameizing/Others Luxury/gastronomy/lifestyle Muylaert hotels/gastronomy/ rescheduled lifestyle. after Carnival/2016 Requested additional information about Baconfest. Will meet Head Editor for Done Roberto special big feature in 2016 Maia Will start Qua'Viagens Travel Magazine p g on top Naples gastronomy, best Marco Island resorts organizing January 25, 2016 Tourism Staff Reports 10 a-g 42 of 48 to rest after the Orlando individual trip Marathon. Requested on January additional info about 2016. Baconfest. Contact PR Manager of Azul Airlines for partnership for special Ongoing Fabio Abud Azul Airlines Airlines projects and press trips. Will schedule Will schedule meeting to after carnival discuss actions In the beginning of 2016. Sylvia See clippings Viajar e Simples Travel blogger Sent Nature Festival Barreto below Cecilia Segs News site Sent Nature Festival See clippings below Angela Karan Turismo S/A Turism,trade website Sent Nature Festival See clippings below See clippings Ana Novais Guia de Orlando Florida tourism blogger Sent Nature Festival below Jornal Turismo e See clippings Paula Penna Turism trade website Sent Nature Festival Eventos below DIGITAL RESULTS rk inanum"• Ewrd4dsq,no Mod*,ecM•rarn nohow*we praxdnm dos is.ifs l7 » ono.INWWI*4»xr4 v �0, it » Pwa:;.arerrMs sra .r t.y • 'y>s January 25, 2016 Tourism Staff Reports 10 a-g 43 of 48 SEGS 44*.leAticr segs * SEC UROS SAUCE WIC i/LOS INFO 11 EOUCAGAO EC ONOMA EVENT OS RECEITAO CATEGORIA DEMAIS \\St MARtI1M.1 Nature L'etivaI Prim ove Tour*.Pela Vida o 1 fitN Seivagern UMW , 05 Min 12=2 13=3 411° MN eing act...4W 4 0,v“ai IOW, Magi. 40* ix 1 0 I, VI 57.1, 441w ees oag,<A , St,y,44 Se methmes sclapDei A^000¶9 NO 00 I, 44 2014(4,444 444 4, Vry 144 0,4:414,een 00110o, e44.04 440 n ?,4 Nwas ,e, 4”4,444,44,04 KW 44.4044"'KV.. 4'0*4 4,4 .... 114.1 444,44.444*,.(WY I .1400* I."I 039 000 0,4S 000 *1010400 40044 A I.It I,41,,S1 I,4, Sr 00,44 •••1 A ia 4 94 4, 1944411 ,494••94 444.4 44n 1.4,194 944 pet,.4444,4 44 0./L 444 V 444•94 44•19,e 111"11.'40.(0 )•••4.;t9•44,•••91,•404004400004,04,0 444.44,444., 44t 4 P- 1113S ,.. 041 January 25, 2016 Tourism Staff Reports 10 a-g 44 of 48 Turismo S/A 3u1 da Florida: Nature Festival promove Tours pela 'ida Selvagem =2 CI= * IttIto, /it wit If S1 I VAL PtioktOVI Woke.Pt LA VIVA SILVAI,tM 7 .„i* 4e;1/reppSV: de LS d7 de adahadde evandidehes erteroddre e Nature.festival tom ecieldeales ddidadas de ea...*dada vdde "'eddeed l0{.400 de.do at Wended due tem n hada,peva pardanda,doeded.e tow%de Idedde seeded a dem I. veshadddes 15. *131tad.- ddIdeAd h Ce ma.sabre a hexed de'le.ded dd Andra,f Lone ahead ewes at beit.de.vea ddoced ele tonle ;ape waste, am*Om.. ade hembeee deeeee tended.,It deco'i 3/05,1 Unedited de CRIASCTPW awatop deeeorree1.hat.,*1, 3,1.0 st Big Cyprees National Praeurrve edam arras eti.adstei Guia de Orlando sr= LIt3 Vikt VIPQ.14S)oi , \.‘„fy est c •4 g g rn, tmemtr.mt.„,, /Vat tire f e 440=3 Ut3C10 4 444,110, kee dame odetedd.,e heeded.eed hale,.rhea., rea".Need.,deddle, td'do V.,weeseea dada:es dame dad<re., MAW,.or.?at r. ree ideedd 11/154111Eteti OA, ere Nee 441'. 0,0.1.4 A egad,`48,3,4,5 Nalf 0,458,0 %,<A1,{". 01,061"AV4X, vhed.dee ewe."d IIINE11111111111111MIN January 25, 2016 Tourism Staff Reports 10 a-g 45 of 48 Jornal Turismo& Eventos Nature Festival Promove Tours pela vida selvagem • /° ®r'a F. Foie Divx ga(.ao De 15 a 17 de Janeiro,os Everglades cut.am o Nature Festival com atividades guiadas it,eceturltrno dela vida s'wag'eA,,todo sae mars de 4O tours diferentes,clue vao de camiarhadas p'0.5 par,tancrc,ca 1,t. e tours.e buggy.Do ante o festival,visitant's tie:Was as idades potterao connecer mars were a Moms de reservas naturals.E donsivel reallzar tours de barce para ret crocodiles de petty eta it mars longe.ern alto mar, para-apostarcurrida cern get finhor,',.c egia'tambem Rerrtsiteavistar centenas de passares rams no Santuarre de Girrscrevr Swamp e pet comer e etas em farcoca no Big Cypress National preserve,entre°tains MEDIA SUBJECT PUBL.DATE MEDIA VALUE CIRCULATION Viajar é Simples Restaurant Week 1/4 USD 570,00 55.500 SEGS Restaurant Week 1/4 USD 890,00 25.600 Turismo S/A Restaurant Week 1/4 USD 200,00 3.600 Guia de Orlando Restaurant Week 1/4 USD 750,00 40.000 Jornal Turismo&Eventos Restaurant Week 1/4 USD 250,00 350.000 Total USD 2660,00 474.700 January 25, 2016 Tourism Staff Reports 10 a-g 46 of 48 VISITOR CENTER REPORTS- Lori Lou Waddell November 13,2015 through January 15,2016 ❑Manage Sugden Theater FAM,November 17,2015 ❑Order 5 cases Paradise Coast Visitor Guides for Chamber of Commerce ❑Order 10 cases Paradise Coast Visitor Guides, 10 cases Paradise Coast Visitor Maps for Everglades City Visitor Information Center ❑Mend networking Sales Luncheon by Debbie DeBenedetto November 19, 2015 ❑Registration for Business After Five Chamber of Commerce ❑Attend TDCmeeting November 23,2015 ❑Concierge Walk at Venetian Village ❑Manage FAM tour of Historic Palm Cottage Noember 24th, 2015 ['Visitor Information Center closed for Thanksgiving ❑5th Avenue Annual Christmas Walk/Tree lighting December 3rd,2015 ❑Manage FAM to Marco Island Princess December 8th,2015 ❑5th Avenue Annual Christmas Parade December 8th,2015 ❑Interview for Visitor Information Center Volunteer December 8th,2015 ❑Manage Visitor Information Center Volunteer Annual Holiday Lunch at Naples Hilton December 9th, 2015 ❑Concierge Walk 3rd Street South December 10th ❑Manage FAM to Everglades Are Tours,Chokoloskee, December 15th, 2015 ❑Assist with volunteer recruitment for FBU ❑Work Registration for Chamber of Commerce Annual Holiday Event December 17th, 2015 ❑Visitor Guides,Maps and information delivered to Naples Jet Center at Naples Rport. ❑Naples on the Gulf to Concierge on Third Street South ❑Call back to Christian Rodriguez at Miromar Outlets ❑Confirm Corkscrew Swamp Sanctuary FAM Trip and volunteer count ❑Visitor Information Center closed on Christmas Eve and Christmas Day ❑Visitor Information Center closed on New Year's Eve and New Year's Day ❑Manage FAM to Corkscrew Swamp Sanctuary ❑Attend Fifth Avenue South BID Marketing Meeting ❑Share calendar of events for city, Fifth Avenue and Third Street South with Pelicarisles Yacht Club ❑Respond to all tourism email inquiries ❑Naples on the Gulf and Downtown Guides to Third Street South ❑Paradise Coast Map replenishment coordination ❑Order Paradise Coast Visitor Guides ❑Attend Wake Up Naples ❑Attend Fifth Aveue South Board Meeting January 25, 2016 Tourism Staff Reports 10 a-g 47 of 48 [Iistribute materials to Train Depot Museum, restock rack cards ❑RSVP to attend CVB sales luncheon on January 21,2016 ❑Confirm presentation to Florida Association Corrections to discuss Naples attractions on July 648am at Naples Grande Hotel. ❑Confirm FAM trip to Vonliebig Art Center on January 25,at 4pm ❑Respond to all email inquiries sent to Greater Naples Clamber of Commerce websit regarding tourism and tourism partners ❑Update visitor counts from Collier County patner Visitor Information Centers E Join Collier County CVB tourism team to assist with Travel Rally 2016 ❑Manage ordering materials for display at VIC ❑Manage daily operation of Naples VIC and staffing. ❑Update all Calendar of Events,brochures, Vol Schedules and Distribution. Big Cypress Oasis Everglades lmmokalee Marco Naples YR Total 15-Jan 7,049 12,996 15,840 92 1126 4,073 41,176 15-Feb 7,909 14,872 12,483 134 1346 4394 41,138 15-Mar 7,773 15,093 18,133 142 975 4175 46,291 15-Apr 4,847 10,285 7,569 165 554 1774 25,194 15-May 2,674 7,906 4,040 390 1,132 16,142 15-Jun 2,776 6,127 3,589 385 962 13,839 15-Jul 3,284 7,541 4,223 60 296 1,474 16,878 15 Aug 2,627 5,751 3,735 120387; ii ? 13,225 15 Sep 1,479 3,206 2131 124 ..k. i. 276Y §:..i 5 . 7510 15-Oct 2,095 5,288 3,764 363 =s15= ;_.,:h° 11,896 15 Nov 3,706 8,209 4,698 126335 l°i m . 17,614 15-Dec 6,254 10,290 5,736 140 3771"€ .'ilMi', 23,407 YTD 2015 52,473 107.564 85,941 1103 6.810 20,419 274,310 January 25, 2016 Tourism Staff Reports 10 a-g 48 of 48 INT'L ORIGINS NOV & DEC 2015 Vienna Canada Switzerland �'s�°i��iffg fug g 5 �i5� xs- Slovakia 3% France Norway 1 Germany January 25,2016 flptailpri Staff Rapnrtc 11 Naples Marco Island Everglades CVB 1 of 66 Task Report Created Between 11/13/2015- 1/14/2016 Assigned Sales Rep: Debi DeBenedetto Create Account Name Contact Name Task Type Due Date Assigned To Status Closed 12/7/2015 Naples Grande Beach Andrew Neubauer Followup Call 1/7/2016 Debi DeBenedetto Open Resort 12/15/2015 Site Search, Incorporated Betty Bolick RFP sent to partner 2/16/2016 Debi DeBenedetto Open 12/18/2015 Naples Marco Island Assisted Mtg 1/15/2016 Debi DeBenedetto Open Everglades CVB Planner From:DeBenedettoDebi Sent: 12/17/2015 1:59:00 PM To:'Joe Cappuzzello' CC: Subject RE.Joe Cappuz... 12/18/2015 Meetings Plus Lynne McNamara' Site itinerary 1/14/2016 Debi DeBenedetto Open planning ' From:DeBenedettoDebi " Sent 12/9/2015 3:40:00 PM nne V McNamara;7nne[arneetwgsplus@vents.c,,, " To:'L y 12/29/2015 Naples CVB Debi DeBenedetto CVB event 1/7/2016 Debi DeBenedetto Open From:DeBenedettoDebi Sent 12/29/2015 4:1700 PM To:Randy Smith.Jenny CC:PirreMichelle Subject... 12/30/201t-Naples Marco Island Debi DeBenedetto CVB event' 12/30 Debi De:ene'detto Open' Everglades CVB 5 From:DebideQacolliergov.net Sent 12/30/2015 3:01:08 PM To:DeBenedettoDebi CC: Subject:You're/nv.. , 1/4/2016 Naples CVB Debi DeBenedetto CVB event 1/10/2016 Debi DeBenedetto Open From:DeBenedettoDebi planning sales mission Plano TX Sent 1/4/2016 2:17:00 PM To:'Patti Palacios... 1/6/2016 Globaux Source Barbara VanHollenbeck CVB event 1/18/2016 Debi DeBenedetto Open From:Barbara VanHollenbeck Sent 1/6/2016 10:37:57 AM To:DeBenedettoDebi CC: Subject:Restaurants., • 1/8/2016 Naples CVB Debi DeBenedetto Communicate- 1/29/2016 Debi DeBenedetto Open Partner From:DeBenedettoDebi Sent: 1/8/2016 10:50:00 AM To:'Niccole Neebling', Brogan,Peggy`'Tony Fari... 1/8/2016 Naples CVB Debi DeBenedetto DeBenedettolfmpi CVB event 1/29/2016 Debi DeBenedetto Open From:DeBenedettoDebi Sent: 1/8/2016 9.45:00 AM To:'Tony Farina' CC: Subject, RE:Register Now for... 1/12/2016 Naples Grande Beach Cathy Ennis Rfp enhancement 1/12/2016 Debi DeBenedetto Open Resort granted Copyright©2015 iDSS.All Rights Reserved. Printed: 1/13/2016 Page: 1 of 8 January 25, 2016 Detailed Staff Reports 11 Assigned Sales Rep: Debi DeBenedetto 2 of 66 Create Account Name Contact Name Task Type Due Date Assigned To Status Closed "u Y 1/13/2016 Naples Marco Island Debi DeBenedetto Assist Meeting 4/25/2016 Debi DeBenedetto Open Everglades CVB planner-sales kit email photos or video From:Judy Freeman Sent 1/13/2016 8:59.•00 AM To:DeBenedettoDebi CC: Subject:Re:"*CHANGE OF PLAN... 1/13/2016 American Express/M M 'x '"10 _ Jursnick From:Meredith H Jursnlck. Sent'1/12/2016 10:05.25 P IT To:DeBenedettoDebi _ CC: Subject:RE:lunch ,;, 11/30/2015 Naples Marco Island Debi DeBenedetto Assisted Mtg 11/30/201 Debi DeBenedetto Closed 12/11/2015 Everglades CVB Planner 5 From:Rupal Patel Sent:9/30/2015 12:41:01 PM To:DeBenedettoDebi CC: Subject:Re:Message from Nap... 12/6/2015 Debi's Activity Tracking Debi DeBenedetto m'''''Reg stration-"' 12/6/2014 Debi De eri etto `'C ose. .'20 Account Conference/Trade shows Attended trade show Florida Encounter 3 day event with 30 planner appointment 12/8/2015 Debi's Activity Tracking Debi DeBenedetto Rfp enhancement 12/10/201 Debi DeBenedetto Closed 12/10/2015 Account granted 5 granted-put on spreadsheet,letters,idss,task.hours... 12/10/2015 Debi's Activity Tracking Debi DeBenedetto Followup Call 12/10/201 Debi DeBenedetto Closed 12/10/2015 Account 5 12/10/2015 Debi's Activity Tracking Debi DeBenedetto CVB Project 12/10/201 Debi DeBenedetto Closed 12/10/2015 Account 5 12/11/2015 Danfoss Nicki Bowling RFP sent to partner 1/20/2016 Debi DeBenedetto, t= ° 12/11/2015 Danfoss Nicki Bowling RFP sent to partner 12/11/201 Debi DeBenedetto Closed 12/11/2015 5 12/11/2015 The Ritz-Carlton Golf Rfp enhancement 1/18/2016 Debi DeBenedetto Closed 12/28/2015 Resort,Naples granted 12/14/2015 Creative Group Inc Assist Meeting 12/30/201 Debi DeBenedetto Closed 1/4/2016 planner-sales kit 5 email photos or video ti 8 " 4.0 4'110 w M IN .'.. '- ; � �'� J. • .., of .;,, ;,; Copyright©2015 iDSS.All Rights Reserved. Printed: 1/13/2016 Page: 2 of 8 January 25, 2016 Datailad Staff Rapnrts 11 Assigned Sales Rep: Debi DeBenedetto 3 of 66 Create Account Name Contact Name Task Type Due Date Assigned To Status Closed 12/15/2015 Site Search,Incorporated Betty Bolick RFP sent to partner 12/15/201 Debi DeBenedetto Closed 1/4/2016 5 • 12/17/2015 Naples Grande Beach Andrew Neubauet R peri `ancement 12` 71 0 e DeBenedetto Closed 12/17/2015 Resort granted 5 12/18/2015 Event Production& Sheryl Ferrie Registration- 1/12/2016 Debi DeBenedetto Closed 1/11/2016 Design Studios Conference/Trade shows From:DeBenedettoDebi Sent 12/18/2015 9:42.:00 AM To:'Sheryl Ferrie' CC: Subject:RE:ITE show wit... 12/18/2015 Northstar Travel Media rAdvertising Tas 2/1$/,r From:DeBenedettoDebi Sent: 12/18/2015 8.27:00 To:PirreMichelle Subject FW•M&C 12/18/2015 Naples CVB Debi DeBenedetto Assisted Mtg 12/18/201 Debi DeBenedetto Closed 12/17/2015 Planner 5 From:DeBenedettoDebi Sent 12/17/2015 3:37:00 PM To:'Karen Demer' CC: Subject RE Message from N... 12/18/2015 Paradise Advertising&. R3 Ad Agency"7'2 12/18/201 Debi DeBene e o `" osed Marketing communication 5 From:DeBenedettoDebi Sent 12/17/2015 3:36:00 P LTo:'Patoka Cote' CC: ,SSubject RE'Prevue's VISIT.. 12/18/2015 Paradise Advertising& Ad Agency 12/17/201 Debi DeBenedetto Closed 12/18/2015 Marketing communication 5 From:DeBenedettoDebi Sent 12/17/2015 11:04:00 AM To:Juliann°Dewberry;WertJack CC:Nicole Dela... 12/18/2015 Naples Grande Bear Resort ii i�#ti�pliknFka From:DeBenedettoDebi `= w Sent 12/17/201510:47.-00AM To:'Andrew Neubauer' tre ,7„E:PS TC and ... 4„.„1!„, 12/18/2015 Florida Society of Registration- 12/16/201 Debi DeBenedetto Closed 12/18/2015 Association Executives Conference/Trade 5 shows From:DeBenedettoDebi Sent 12/16/2015 3.20:00 PM To:'Hester Ndoja' CC: Subject RE:FSAE Foundati... 12/18/2015 The Ritz-Carlton, Naples Partner-Request 12/18/201 Debi DeBenedetto Closed 12/28/2015 Info 5 From:DeBenedettoDebi Sent: 12/16/2015 2:07:00 PM To:'Brogan,Peggy' Copyright©2015 iDSS.All Rights Reserved. Printed: 1/13/2016 Page: 3 of 8 January 25,2016 natailari Staff RRpnrts 11 Assigned Sales Rep: Debi DeBenedetto 4 of 66 Create Account Name Contact Name Task Type Due Date Assigned To Status Closed 12/18/2015 ConferenceDirect/M. Mary Rispoli Assist Meeting 12/18/201 Debi DeBenedetto Closed 12/28/2015 Rispoli planner-sales kit 5 email photos or video From:DeBenedettoDebi Sent: 12/16/2015 9:12:00 AM To:'Mary Rispoli' CC: Subject:RECO regional Ma... 12/18/2015 HelmsBriscoe/D. Danise Brownlee Assisted Mtg 12/15/201 Debi DeBet-• +_ Brownlee Planner 5 From:DeBenedettoDebi Sent:12/15/2015 4.29:00 PM To:Danise Brownlee' CC: Subject.RE:EDPA 2018 ... ' 12/18/2015 ContiTech Laurie Malcolm Followup Call 12/15/201 Debi DeBenedetto Closed 12/18/2015 5 From:DeBenedettooebi Sent: 12/15/2015 2:22:00 PM To:'Laurie Malcolm' CC: Subject:RE:Continental... 12/18/2015 HelmsBriscoe/J. Jason Johnson Communicate-Other 12/18/201 Debi DeBenedett 2/28/2 Johnson CVB 5 From:DeBenedettoDebi Sent 12/15/2015 11:24:00 AM To:'Jason Johnson' CC: Subject.RE:Looking Goo... 12/18/2015 CTV Events Danielle McKee RFP follow up 12/15/201 Debi DeBenedetto Closed 12/18/2015 5 From:DeBenedettoDebi Sent:12/15/2015 8.25::00 AM To:'CTV Events' CC: Subject:RE:Naples Marco Is... 12/18/2015 HelmsBriscoe/L.Long Lindy Long Prospecting sales 12/14/201 Debi DeBenedetto Closed 12/18/2015 5 From:DeBenedettoDebi Sent 12/14/2015 5:00:00 PM To:'Lindy Long' CC: Subject:RE:follow up reque... 12/18/2015 Naples CVB Debi DeBenedetto CVB Project 12/14/201 Debi DeBenedetto Closed 12/18/2015 5 From:DeBenedettoDebi Sent: 12/14/2015 4.24.:00 PM To:'Jennifer Westley' CC: Subject:RE:Current u... 12/18/2015 Naples'CVB Debi DeBenedetto Assist Meeting 12/14/201 Debi DeBe =+e' 'os-i 12/18/2015 planner-sales kit 5 email photos or video From:DeBenedettoDebi Sent: 12/14/2015 4.23:00 PM To:'Tom Ordover';Julie Wildebour ° CC:Maggie McCa... " �,.�� ,.• .a.�+x „�,� ��.�asg� � � �uq ,"„�,+;+, Copyright©2015 iDSS.All Rights Reserved. Printed: 1/13/2016 Page: 4 of 8 January 25, 2016 flptaillari Staff RPpnrts 11 Assigned Sales Rep: Debi DeBenedetto 5 of 66 Create Account Name Contact Name Task Type Due Date Assigned To Status Closed 12/18/2015 Naples CVB Debi DeBenedetto Communicate- 12/14/201 Debi DeBenedetto Closed 12/28/2015 Partner 5 From:DeBenedettoDebi Sent:12/14/2015 4:18:00 PM To:'Rachel Zamora' CC:FordBuzzy;ModysJonell Sub... 12/18/2015 Naples CVB Debi DeBenedetto Sale vent 12/1k 5 From:DeBenedettoDebi Sent:12/14/2015 2:0200 PM To:'Caroline Kissel;•'Niccole Neebling''Karen _ "°~"*' ' 12/18/2015 Naples CVB Debi DeBenedetto Assisted Mtg 12/14/201 Debi DeBenedetto Closed 12/28/2015 Planner 5 From:DeBenedettoDebi Sent: 12/14/2015 1:51:00 PM To:'Benadum, Christine E.' CC: Subject:RE:Reco... 12/18/2015 Fagan and Crouse'' `1oni�unn' Assisted Mtg 12/14/201 Debi DeBenedetto Closed 12/1812015 Planner 5 From:DeBenedettoDebi Sent. 12/14/2015 10:46.:00 AM To:'Toni Nunn' CC: F,[ counf 12/18/2015 Guild of Travel Paul Wait Assisted Mtg 12/11/201 Debi DeBenedetto Closed 12/18/2015 Management Companies Planner 5 From:DeBenedettoDebi Sent 12/11/2015 1:35:00 PM To:'Oonagh McCullagh' CC:WertJack Subject:RE a... 12/18/2015 LaPlaya Beach&Golf r, ;,a • Rfp enhancement 12/11/201 Debi DeBenedetto Closed 12/18/2015 Resort 'm. granted 5 From:DeBenedettoDebi Sent 12/11/2015 1:46:D0 PM 6iN� fik'tl a iI iiIIP, t, To:'Tony Farina' CC - Subject RE:RFP Enhancemen f r i�' °' YfiH{ , 12/18/2015 The Ritz-Carlton Golf Rfp enhancement 12/11/201 Debi DeBenedetto Closed 12/18/2015 Resort,Naples granted 5 From:DeBenedettoDebi Sent: 12/11/2015 11:29..00 AM To:'Reyes,Desiree' CC: Subject:RE.Funding Re... Naples CVB Debi DeBenedetto Ad Agency 12/18/201 Debi DeBenedetto Closed 12/11/2015 communication 5 • From:DeBenedettoDebi Sent: 12/1 1/20 15 1 124:00 AM. To:Nicole Delaney;Juliana Dewber ry;PirreMic... 12/18/2015 Naples CVB Debi DeBenedetto Assist Meeting 12/18/201 Debi DeBenedetto Closed 12/11/2015 planner-sales kit 5 email photos or video From:DeBenedettoDebi Sent 12/11/2015 10:56:00 AM To:'Bowling Nicki' CC: Subject RE:Danfoss Gro... Copyright©2015 iDSS.All Rights Reserved. Printed: 1/13/2016 Page: 5 of 8 January 25, 2016 Detailed Staff Reports 11 Assigned Sales Rep: Debi DeBenedetto 6 of 66 Create Account Name Contact Name Task Type Due Date Assigned To Status Closed 12/18/2015 Naples::- From:DeBenedettoDebi Sent: 12/11/2015 10:10:00 AM To:Benjamin Brown' "10-?:...; x 'wain ,w 5i { w CC: Subject:.RE:Need trans... e 4;24:7.* 12/18/2015 Naples CVB Debi DeBenedetto Admin Assist other 12/11/201 Debi DeBenedetto Closed 12/18/2015 Departments 5 From:DeBenedettoDebi Sent: 12/11/2015 8:34:00 AM To:'sgleason(?a hsmai.org' CC: Subject:renew membe... � dry:m �� } xEa �r.'`k� Im9l �piiPV 'm ud'�",'.� I ilk}h4{,9 Oyu'. ih: ' a+ ', 4." V' From:DeBenedettoDebi - Sent:12/10/2015 4:56:00 P To:grace.mauroOalinde.corn CC: Subject Florida... 12/18/2015 Naples CVB Debi DeBenedetto Fern Arrangements 12/18/201 Debi DeBenedetto Closed 12/9/2015 -planned-itinerary 5 From:DeBenedettoDebi Sent 12/10/2015 4:19:00 PM To:Debby DuBose' CC: Subject:RE:Naples Marco ... 12/18/2015 Naples CVB Debi DeBenedetto r 7. Project 12/18/201 Debi DeBenedetto Closed 12/28/2015 5 From:DeBenedettoDebi Sent. 12/10/2015 12:37.00 PM To:'Melissa Eger' CC: Subject RE..Florida 12/18/2015 Naples CVB Debi DeBenedetto CVB event 12/10/201 Debi DeBenedetto Closed 12/18/2015 5 From:DeBenedettoDebi Sent:12/10/2015 8:58:00 AM To:'Lisa Camey' CC: Subject:RE:CCL TA Holiday ... 12/18/2015 Naples CVB Debi DeBenedetto Assisted Mtg 12/18/201 Debi DeBenedetto Closed '1219/2015 Planner 5 From:DeBenedettoDebi Sent:12/9/2 0 15 4:49:00 PM Tee cristina feria;PirreMiche/l =e_;,,,, CC. 12/18/2015 Naples CVB Debi DeBenedetto FAM hosted 11/20/201 Debi DeBenedetto Closed 11/24/2015 5 From:DeBenedettoDebi Sent: 12/8/2015 2.53.•00 PM To:'Coulter,Rob' CC: Subject Naples Marco lslan... 12/18/2015 Naples CVB Debi DeBenedetto CVB Profr h .,: ''12/16/201 Debi DeBenedetto Closed 12/28/2015 5 From:DeBenedettoDebi Sent.: 12/8/20 15 11:21:00 AM To:'Black,Leeann' CC: Copyright©2015 iDSS.All Rights Reserved. Printed: 1/13/2016 Page: 6 of 8 �,I January 25, 2016 Iletaileri Staff Reports 11 Assigned Sales Rep: Debi DeBenedetto 7 of 66 Create Account Name Contact Name Task Type Due Date Assigned To Status Closed y _ tlhlet :check... 12/18/2015 Naples CVB Debi DeBenedetto Sales Project 12/18/201 Debi DeBenedetto Closed 12/18/2015 5 From:DeBenedettoDebi Sent:12/7/2015 1:51:00 PM To:gary'a dmiflorida.corn' CC: Subject:RE FLORIDA... "2/18/21,15 Naples CVB " Debi DeBenedetto Attend Meeting/ 12/16/201 Debi DeBenedetto Clos .• 12/16/2015 Shypw/Conference 5 From:DeBenedettoDebi Sent:12/7/2015 8:47.00 AM To:'info@swfiattractions.co swflattractions.co CC: Subject RE So...,., 12/28/2015 Naples Marco Island Debi DeBenedetto CVB Project 12/28/201 Debi DeBenedetto Closed 12/28/2015 Everglades CVB 5 find Florida planners to invite and set up lunch learn Trolley tour... ..T h o -- y i i ir f# �� 1ahk �i�'4aa .OPr M1Zrs - Prom.'DeBenedettoDeb/ Sent:12/28/2015 10:47.:00 AM To:'Alicia Perri' Kristin Marshall;dhenr.,W 12/28/2015 Naples Grande Beach Andrew Neubauer Site itinerary 12/31/201 Debi DeBenedetto Closed 1/11/2016 Resort planning 5 From:Andrew Neubauer Sent: 12/28/2015 4:06:40 PM To:DeBenedettoDebi;Sarah Cardenas CC: Subject. ... 12/29/2015 Naples Marco Island Debi DeBenedetto Assist Meeting 12/29/201 Debi DeBenedetto Closed 12/29/2015 Everglades CVB planner-sales kit 5 email photos or :, idea From:Mimi Nash Sent:12/29/20153.28.31 P To:DeBenedettoDebi CC: Subject:RE:PYM requested„infp... : 12/29/2015 Naples CVB Debi DeBenedetto Media Follow Up 12/29/201 Debi DeBenedetto Closed 1/4/2016 5 From:DeBenedettoDebi Sent: 12/29/2015 3:31:00 PM To: CC:SmithErin;ModysJonell Subject PR follow... 12/30/2015 Naples Marco Island Debi DeBenedetto Attend Meeting/ 12/30/ + ° ® e • �, •, +, Everglades CVB Show/Conference 5 + From:Marin Bright from Smart Meetings Sent 12/30/2015 1:00:13 PM To:DeBenedettoDebi CC: .Subject.: '� .w#.. .N,.".S"'�k'�y� ,.A W > ,I,4',� ,� �fliadV!�I(iN ry1.a 1/4/2016 Naples CVB Debi DeBenedetto Assist Meeting 1/4/2016 Debi DeBenedetto Closed 1/4/2016 planner-sales kit email photos or video From:DeBenedettoDebi Sent: 1/4/2016 10:45:00 AM To:'Carlos Pelham' Copyright©2015 iDSS.All Rights Reserved. Printed: 1/13/2016 Page: 7 of 8 January 25, 2016 flatailed Staff Reports 1'1 Assigned Sales Rep: Debi DeBenedetto 8 of 66 Create Account Name Contact Name Task Type Due Date Assigned To Status Closed CC: Subject:RE.'Hello Hello... 1/8/2016 Naples CVB Debi DeBenedetto Advertising Task 1/8/2016 Debt DeBenedett•: 'dosed ,/8/2016 4 From:DeBenedettoDebi " Sent. 1/8/2016 10.24:00 AM" -' 1 -r _ To:Juliana Dewberry;WertJack 1/8/2016 Naples CVB Debi DeBenedetto CVB event 1/8/2016 Debi DeBenedetto Closed 1/11/2016 From:DeBenedettoDebi Sent: 1/8/2016 9:55:00 AM To:CianferoClaudia CC:PirreMichelle Subject:RE:F 1/13/2016 Naples Grande Beach Andrew Neubauer Rfp enhancement 1/13/2016 Debi DeBenedetto Closed 1/13/2016 Resort granted Total Tasks: 72 Copyright©2015 iDSS.All Rights Reserved. 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Preeti Varma Lal suggests you keep ' a dictionary close at hand . , Ra fore you pick that little black arehavingtherrglonousmoment.Tamog - dress and snlertos,or a crisp is a not so common fish mak- . d r shirtoma hwthoxfoolfar mgvbig be®use his ea lir `l the dinner,peep [o the chefs will spare salmon%,.'2,.,. '" o#k y :+ dictionary first No,this o no tuna and suers on using A €' pro-op for an•mteflec[ual dine-con(coo- underuulised fish.Kamut, `km ,3. „t 'P ) moo,. versatiw,),butm2016youmighrseeddx kamwa,freekeh,teff and 'W'3'""' s,�° °•I'f� '3g dicuonarywhenthewsr[er lays the menu farm are soden[grains that r I on the[able For 2016,the menu ho[- arebeingbrough[back from - ° -,• - probabies are kohlrabi,purslane,raurog, obhv7on. ) '° ,{w kamut,kamwa,freekeh,teff and fano Diners are spurning the Told you,yotid need the dictionary for plate and takingobowlsfor a dinner.Add to[his 1 sr,the wtngue of meal A Buddha bowl(aka • ,f Buddha bowls,globowls and spimbsed glorywh,ppiebowl)isiaden b 7 Y vegetables Not flabbergaaed y t What wnh venous greens,raw or Ei. ,y ifif the waiter puts?oodles on your plater• roasted vegetables,beans o_ 9 <„ t'• 2016 will give the toothe a few smpnses% th a hoedfiil°cgninaa or '' ca g• TE¢z. c''',- a. Bu[dorityouwony,sumefamibarthurgs brown rice Acompl[emeal ROYAL HUE NaNrabi,acahbnge cousin will stay put Bacon,for instance.It u not thisl Globowl is globally going anywherethisyear. rnspved heW[hy bowls and and poachedegg r - potatoes and And when you are hungry,do not run zoodles are zucchim spiralled as of kalertes,parsnips,purslane,ooinorfsd A BUDDHA Avou,do on toasts �ss%l. ,caramelised o the latches.Ad<your phone,open an noodlesfpasta.Spirahsed vegetables are squashes,broccoflower,rainbow carrots BOWL IS among the houem %, onions. b�efuremt end food wig beat the door surely big this year.Then,[hares[he and seaweed food trends of she k- o Jason God- your stomach growl twin Inmpacha effeontha[ neonnnneirs run in LADEN WITH Year. '' ' " """ a a net de 20I6,tedinologywdldricehowwege[o 2°16%The Tho ho[loch sauce will find New twist C Thu year,fnnosoy ,:t.''',1—.„.-'1'....,'''‘.?x)' cuisine,Sea Salt illfood Three arecowr pniona in ghost The surprise 2016 Heartthrob will be GREENS RAW shed its evil repurat'S Restaurant in '! less food delivery p yyrr,samhal,goch avocado,nallpossihlef rms.Nutjiurthe non The focal e f 'g,: Naples,Florida apps, butwith � `*y '..,•^1:-...46::.,7sulang,ha[ivsa,samac chchddguacamdeAwcadowill conquer OR ROASTED shifting a d[he (US) d [fies wi Amamn,Oboe and `a ' addukka(agomices). tnesweet aswell as[M1 vouryterrnory. shhis backed wnh ur� �s phrodisrac- Googlemakingnto '" L, lens en ear It wnllfindttswavmlwddings,smoothies, VEGETABLES, tific re arch .. .i' Inspredfondasa the food delivery t` K ,`+ Ire( i[ the wise of man brownies,ice-cr m and rices lleyond There g n t ger trend to watch market eanng our P 4 . : ,n 8 II d the United the sweet tooth,there will be baked BEANS WITH A . beth rherat cM1anc HOT DICK Srlracha,Thal chilli a[fa An exam could beoutaMear +' .>v. + t ' Nations which has avocado foes,avocado sash,pass sauce R fiem hal ve pie is his Oysters ingin,m I • ae declared 2016 as the and salad dressing.Wha[will win[he HANDFUL OF that[ not the moon[,but the quality of onal•oggy DaymVrnve'-anmndced Last year saw the Y i International Year of game far this alrgaror pear is rhe audio- fatd,at maters.Surery,thechunt nowwill aphrodisiac of cream and brine, beginningoftheend d "x Intern.Gonad Y ngro doegg combmanon lake an egg m the QUI N OA 0 R he healthy fain and not low-fat GMOl providi•ng a small dehcrous mystery oftippingandDavid sa .-.rhe FoodandAgriari- avocado half or slather mashed awrado (genetically modified organisms)will hid,ngmeveryshell. Corson,director, x®;�,a � } .ave Organisation of on toasced biead.op¢with hot sauce BROW N.RICE continueogetthethumbsdown.Anand, closer name,ever Vgcash Prasad of Fels Kmekel Sdw- a the United Nations, despite robust predictions in 2014 ahcot Crouoeyla d ptn,vouchesforltyper of of noeb•StHospitafire yb pp ep • + p ksesasann al legu- ;; .J ? y;=' sec¢landing on the famoustes 2(176 cool ng d is andflavo food, of of mrn[mdte lip crops yield P 2 n� ,e okays seetrendM msall asfood. wgeegeePh lbm,gnew ingredients, Mermgery0fef fhe akW T y'e"y -' af iegWe've'eneod a : - ILet'speep mo some famous oteil cooking lncoioes and Flavoursie Daniels School Of 12 grains or seeds of s' and see what's uendrng,shall Hotel Chef otherhndlGnsraa this year On[be Busmessa gmn sthat 'able size,shape 4 b / ,David Bion of Ung David Hotel in e hand,Gaumv Ma noel food and d pop la is going m become less and less and acdle witltin a pod used for both ,r, .2''''‘,.• lenrakm is rondo g edible thickening beverage director, hisioo,smaglca pnpukartmsyear.Will Indra follow suit? foodandfeed.)Beans,peapeotemoeas and sod mlitee purer of vegenbleugmom Khophy is food. Thokingof towang Only time will tell fIN ditall piggyback this pan nondrio lid more puree ohefoudanles.Hmm unknowf d 7-hmkmgofteammg UN diktat.Chickpeas will step beyond ill • depart.enf,Du of the In ft and beverage umbo 6 rs with tmdttiIs o tare What's re w fame as hummus the roomc Lebanese c�� F oraiea i Dan ro an(mend i m mei (like p tapped wnh hh"toololoa the Bin before thong the 2016 food trends, dish Chickpea pilaf,roasted chickpea, ^ " rarer chis as a growing wend in Israel wodash ttestddliarding 0 ager on let's get the dictionary bane Kohlrabi is a chickpea stew will gamer more respect . a ',v because freshly puked fruits and vegeta- 'e So,the ay he is nenio a wager on obbage cwtsin We bees eating it Plan[cenued food u occupying larger r Iles are 2ilabke now available almost the popularity of 1,,Mian corm? for ages(ganrhgobhi in Hbut the spaceonthemenu Ncetl,atmea bfalling though the year due to the country's the next time someone oaks West rs thsrovenng that partlwlb,pan- oB the men"(1'0ron is ceneenly here for • w a .,,,%,,../.1,s4advanced ago ewSm ethods. 'hungrykyafl pullomabowi,krad'awith leafy veggie now.Purslane is an easy o good),but do not he nurpnsed(you find ` kc _ Henry Salgado of Spanish River Grill pulses(remember,UN wanes you so rn, grow succulent weed with a little tooth rrosted raWalower'steuK for dinner or I i u'"• restaurant in as the 20each,Florida, them),top it with spiralled vegetables, and slight lemony saste.With 2016 bonemutsgaashmtheundersrudyofrih- • omon ctopuoo chargrill big 2016 hit—think add That bo withsndingi 2016, n,shurp, focussin on loot-cenuedfood.rhese two ,, ... g p eyes.11dsyearOnu'llsee—anti?'[—more TREND ALERTAvorado on toast octopus grilled with pimenron. That bowlutrci,dingbi201fl Do `food sal. -gs' case mood swings? BACK TO BASICS The next time you are feeling a :' cycling walking unning and spending denn(ythem,le'sollthem the'nvvana s lime m sunkght There are inthodeds neurochemkals' down and out,try indulging in some uplifting a hat the ultra violet rays present m e e yperson.dep?seed atom.needs foods.Bharat&Shalan Savur tellyou what u,Iight rouse depressed people and somtthing good and t ue o believe in increaseocium absapnomn theelde°el and hold on to There's a beautiful works and what doesn't whileamultaneously relieving headaches affirmation fashioned for exanly this I and fatigue. purpose, Depressiveness u a stress response,a 1 take refuge in the circle of good < 1 _ ofp place,wronthe,makes you feel out pea.. 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I know I am Messed o he ro loved and keep us happy and sbles,f ffdepressao. ■F'['e�,(ndts:Chopped hanaoas,papaya, -.41'a ,. �" ", 'ro be in s happy place,it s imponan[ cherished. wmennekw,pineapple,appleorangeard °0r01,. )ro that we robust?healthy habits not jus[ Food for tfwugM seat lime are some of the fruits that .. s�4 m terms of food,bur also our Irfestyle. Thinkdeeply and you llrmise that certain clavate energy and bus[cons[ipanon. �- For instance,ns important to take the fuodsnanscendtasreyetleaveyousweedy Bananas,espenally,reale nerves wrath o. k tullcwrseofa prescribed medidne.And satis&d.List ootsuch fmdsandhavetwo theircomforting Vitamin B. itis important o pracrises lifelong, o fourotrhelisred(Dods eachday.Here's UGreen plate:Spinach sauteed with enmtoet.Red and white beans contain Cheer to the spirit parallel course of meditation,reading what mylisr includes: garlic,ginger,salt,a great pick-meup magmsum that banishes fatigue. Some foods,like anti-depresswn drugs, [hought'elevadng literature,repeating ■Yoghurt:It eases digestion and cools andsdewith folates,aand, d blood cells ■Beet in Beetroots vanquish laws with inereasetheacuon ofthehappyseroronin and writing positive affinnanons.These You can write[o us aC irritation. and immune system and,well,wellness uridine,!olate and magnesium. in the brain.Activated serotonin helps pmcucesalter[heveryy xdviryofneurom livinefeetlback®gmaiLcam at •Sweet pota[ces:Steamed and eaten prevails. ■Sweet effect:Chocolate soothes the one payrwre aurnnonopositive things, and releasethHerent ne,rtochemiwls that LIVING,c/o Deccan Herald with theiriackers,theycontain the mood- ■Warm eamton:Hot brown rice and furrowed bow. thus bringing cheer o our spirits.The cause positive long-term changes in the g75 M Road, boosting Vitamin B6.while also satisfying r,ima said?enxiery and bring warm ■Fish faaocF h dears brain tog serotonin could also be kap[busy by brain.Since neuroscience hes yet m Bengaluru-560001 �0 000 •0 000 �� SSS Janda 25*6 Detail M '-:•-sR> p ISLAND EV.,'CgI,e€DES FLORIDA'S PARADISE COAST GROUP REPORT from November 1, 2015- December 31, 2015 :: @filmingparadise ' @athleteparadise m r��Paradisecoastcom ... ' AffeM @ParadiseCoast O Naples, Marco Isla... . @ParadiseMeeting 111 Athletes in Paradise ,, , @ParadiseDeals Li www paradisecoastb... GROUP STATS across all Twitter and Facebook accounts Incoming Messages 18,895 �, 19,132 INTERACTIONS \_1/4..„,....A Sent Messages 1,169 `— ..\ BY 17,078 UNIQUE USERS \...„..„..v..A New Twitter Followers 676 \/ ( 7,160,211 POTENTIAL REACH N New Facebook Fans 1,190 '\......_` TWITTER STATS across all Twitter accounts FOLLOWER DEMOGRAPHICS TWITTER STATS 54% • 46% +� 676 New Twitter Followers in this time period 11 MALE FOLLOWERS ill FEMALE FOLLOWERS 0 490 Q 496 e 241 18-20 I Link Clicks Mentions Retweets 21-24 U 25-34 35-44 45-54 55-64 65+ Ill DAILY INTERACTIONS @MENTIONS 496 RETWEETS 241 OUTBOUND TWEET CONTENT 75 • / '''NN. T 567 Plain Text 50 �, • • • % 19 Links to Pages 25 NN • \. eif 345 Photo Links tg Nov 9 Nov 23 Dec 7 Dec 21 �I, A.i i, :v; January 25, 2016 Detailed Staff Reports 11 FACEBOOK STATS across all Facebook pages 48 of 66 CMy Facebook Pages 22.52k Total Likes,and 144 people talking about this FAN GROWTH New Fans 1.2k Unliked your Page 222 •` 100 `y 50 5IlII 111 IIIII IIlli Il III11 . 111 10 Nov 9 Nov 16 Nov 23 Nov 30 Dec 7 Dec 14 Dec 21 Dec 28 PAGE IMPRESSIONS Impressions 4.0m by 3.1m users 300k 200k 100k 1 . ■ II I II 1.11. 11 1111 Nov 9 Nov 16 Nov 23 Nov 30 Dec 7 - Dec 14 Dec 21 Dec 28 IMPRESSIONS BY DAY OF WEEK AVG TOTAL Page Post 361.1k 1111 Sun �- 60.1k 540.7k Ill al in Fan 8.5k Paid 3.5m Mon Tue 67.8k 610.2k Other 287 il Organic 119.6k 69.7k 627.7k . Mention 0 Viral 369.9k Wed 69.3k 623.5k Checkin 0 Thu 11111111111111111159.0k 531.4k Question 0 Fri 63.0k 503.9k User Post 0 Sat 74.4k 595.2k Coupon 0 l Event 0 IMPRESSION DEMOGRAPHICS Here's a quick breakdown of people engaging with your Facebook Page AGE&GENDER TOP COUNTRIES TOP CITIES 13-17 582/743 United States 3.1m New York,NY 277.3k 18-24 5.0k/8.7k Germany 6.6k Chicago, IL 133.5k 25-34 17.5k/31.6k United Kingdom 4.7k Philadelphia, PA 95.5k 522.7k/360.2k Canada 4.1k Miami,FL 80.9k 537.4k/473.7k Puerto Rico 1.3k Fort Myers,FL 65.7k 55+ 494.8k/584.4k • • j 52% it 48% IIIMale Female GOOGLE ANALYTICS January 25,2016 Stats across your web properties Detailed Staff Reports 11 49 of 66 ' V TOP SOCIAL REFERRERS Web Traffic 136,442 #1 RT @filmingparadise:3..2..1..Action!Capturing Florida's Paradise Social Traffic 37,946 /\,............. Coast is a breeze. https://t.co/Mm9ckeHeez httpsa/t.co/ovCrYIh0J6 /\,............. RickyRayPamplin 99,380 followers• htta://www.uaradisecoast.com Twitter Posts 329 —..........^ #2 RT @filmingparadise:Incentives to bring your production to the Paradise Coast,incase location isn't enough.https://t.co/ //��''''�� eLHMsiXcpU https... Web Mentions 4 RickyRayPamplin 96,373 followers• http://www.paradisecoast.corn #3 RT @ParadiseCoast:A7:We ring in the New Year on Naples Beach for the annual firework show.https://t.co/q2hluCZrHK#FLTravelChat LeadingSocial Traffic Source ketpstilw kellystilwell 68,691 followers• http://www,paradisecoast.com Facebook 37,575 views January 25,2016 Detailed Staff Reports 11 Top Instag ram Posts 50 of 66 • tja @paradisecoast @paradisecoast @paradisecoast 56 Engagements 44 Engagements 42 Engagements Audience Growth AUDIENCE GROWTH, BY DAY FOLLOWERS GAINED 6 5 4 3 2 1 0 1 4 7 10 13 16 19 22 25 28 1 4 7 10 13 16 19 22 25 28 31 NOV DEC FOLLOWER METRICS TOTALS Your new followers decreased by Total Followers 1,132 1/� . l0/0 Followers Gained 61 since previous date range People that you Followed 25 ,.. Instagram Profiles Report 1 of 6 January 25, 2016 Detailed Staff Reports 11 Top Influencers Engaged54'51 of 66 ' @iran cheap_... @dennisschm... •, ,�, 47 8k Followers 5.9k Followers .^^ = .- #. ,,,,,,-0,,,,,.:41--,,,,,, -. ,.., y � @patriciamattos @tigertailbeac... @klaude_g 28.6k Followers e4.9k Followers 2.0k Followers ,,... ""' Instagram Profiles Report 15 of 6 JanuaDt 25486 Detail =:+` ISLAND EV 1-` .elfJES FLORIDA'S PARADISE COAST WEBSITE us. SOCIAL REPORT from November 1, 2015- December 31, 2015 • 20k _ — -- ----- _-- 40 0.75 0.5 10k 20 0.25 0 0 0 Nov 1 Nov 10 Nov 19 Nov 28 Dec 7 Dec 16 Dec 25 WEBSITE TRAFFIC 136,048 TWITTER MENTIONS 329 ARTICLES& BLOG POSTS 4 RESULTS TRAFFIC SOURCES Facebook 37,575 RT @filmingparadise:3..2..1..Action!Capturing Florida's Paradise Coast is a breeze. https://t.co/Mm9ckeHeez https://t.co/ovCrYIh0J6 Twitter 357 RickyRayPamplin Follower Count: 106260 Others 13 RT @filmingparadise:Incentives to bring your production to the YouTube 1 Paradise Coast, incase location isn't enough. https://t.co/eLHMsiXcpU https... Yelp 0 RickyRayPamplin Follower Count: 106260 CD&A Sites 0 RT @ParadiseCoast: A7: We ring in the New Year on Naples Beach for the annual firework show. https://t.co/q2hluCZrHK#FLTravelChat https://... kellystilwell Follower Count: 75375 RT @ParadiseCoast:Al:We love exploring Florida's natural and remote locations.https://t.co/YhLLgZuxeJ#AdvTravelChat https://t.co/ Ha5Pib... BootsnAll Follower Count: 57804 12/31/2015 January 25, 2016 Detailed Staff Reports 11 53 of 66 Naples, Marco Island, Everglades CVB Call Summary by Toll Free Number For the month of December 2015 Toll Free Number #of Calls Minutes 800-2ESCAPE(800-237-2273) 2 143.22 PR-Editorial (800-688-3600) 17 92.30 Film Commission (800-349-5770) 0 0.00 International(239-225-1013) 3 12.93 Storm Information(800-785-8252) 0 0.00 Meeting Planner(800-830-1760) 0 0.00 Naples#1 (800-455-2604) 0 0.00 Travel Agent(888-409-1403) 0 0.00 Sports Council(800-342-3110) 0 0.00 Grand Total: 22 248.45 Phase V of Southwest Florida Page 1 of 14 12/31/2015 January 25, 2016 Detailed Staff Reports 11 54 of 66 Naples, Marco Island, Everglades CVB Inquiry Summary by Purpose For the month of December 2015 Purpose CaIIs/Request Minutes Live Information 1 2.63 Special Fulfillment 507 0.00 Guide Request 4,313 234.67 CVB Office Referral 3 7.78 Hang up 0 0.00 Wrong Number 0 0.00 eNewsletter Signup 2,532 5.45 Golf E-blast 0 0.00 Meeting Planner 0 0.00 Grand Total: 7,356 250.53 Phase V of Southwest Florida Page 2 of 14 12/31/2015 January 25, 2016 Detailed Staff Reports 11 55 of 66 Naples, Marco Island, Everglades CVB Guide Request Summary by Guide For the month of December 2015 Guide #of Requests Quantity Area Map 6 6 CVB Meeting Services Post Card 1 1 CVB Welcome Post Card 3 3 GAP Brochure 3 3 Golf Guide 2 2 Pens(Aqua w/sparkles) 2 2 Rack Brochure(Portuguese) 4 4 Rack Brochure(Spanish) 3 3 Visitor's Guide(English) 4147 4147 Visitor's Guide(German) 4 4 Welcome Post Card 2 2 Grand Total: 4177 4177 Unigue requests for guides: 4156 Phase V of Southwest Florida Page 3 of 14 12/31/2015 January 25, 2016 1 I Detailed Staff Reports 11 56 of 66 Naples, Marco Island, Everglades CVB Guide Request Summary by Source For the month of December 2015 Current Year Last Year Source Month YTD %YTD Month YTD %YTD Consumer Shows 0 0 0.00% 0 0 0.00% Group Markets 0 0 0.00% 0 10 0.60% International Markets 2 2 0.04% 0 0 0.00% Leisure Markets 4,280 5,493 97.51% 433 1,314 79.40% Meeting Planners 0 0 0.00% 2 2 0.12% Meetings 1 1 0.02% 0 0 0.00% Miscellaneous 11 28 0.50% 12 41 2.48% Newspaper .0 0 0.00% 0 0 0.00% Niche Markets 19 108 1.92% 25 288 17.40% Spring/Summer In-State Campaign 0 1 0.02% 0 0 0.00% Travel Agents 0 0 0.00% 0 0 0.00% Grand Total: 4,313 5,633 472 1,655 YTD= Fiscal Year to Date Phase V of Southwest Florida Page 4 of 14 I 12/31/2015 January 25, 2016 Detailed Staff Reports 11 57 of 66 Naples, Marco Island, Everglades CVB Request Summary by International Markets For the month of December 2015 Media #of Requests YTD %YTD United Kingdom Travel Trade Gazette February 2011 2 2 100.00% United Kingdom 2 2 100.00% Grand Total: 2 2 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 5 of 14 12/31/2015 January 25, 2016 Detailed Staff Reports 11 58 of 66 Naples, Marco Island, Everglades CVB Request Summary by Leisure Markets For the month of December 2015 Media #of Requests YTD %YTD Consumer Directories 2010 Visit Florida Magazine 0 1 0.20% 2011 Naples, Marco Island&the Everglades Visitors Guide 0 2 0.39% 2013 Florida Insider Guide-Quick Check 1 1 0.20% 2013 VISIT FLORIDA Magazine-Quick Check 1 1 0.20% 2014 Visit Florida Magazine-Quick Check 0 2 0.39% 2014 Visit Florida Magazine-Specific Target 1 2 0.39% 2015 Visit Florida Magazine-Quick Check 52 332 65.35% 2015 Visit Florida Magazine-Specific Target 39 167 32.87% Consumer Directories 94 508 9.25% Consumer E-Marketing DestinationBrochures.com 1 1 0.09% Other/Unknown 0 1 0.09% ParadiseCoast.com 338 1131 99.74% Miles Media Imports 336 1125 99.21% Phone 1 3 0.26% WEBSITE 1 3 0.26% ParadiseCoast.com/Newsletter 0 1 0.09% Consumer E-Marketing 339 1134 20.64% Consumer Magazines Hearst Food Network May 2015 5 8 4.94% Other/Unknown 1 2 1.23% Undiscovered Florida 2015 152 152 93.83% Consumer Magazines 158 162 2.95% Consumer Newspaper Other/Unknown 1 1 0.03% Visit Florida In-State Insert Fall 2015 3,688 3688 99.97% Consumer Newspaper 3,689 3689 67.16% Grand Total: 4,280 5493 "YTD= Fiscal Year to Date Phase V of Southwest Florida Page 6 of 14 12/31/2015 January 25, 2016 Detailed Staff Reports 11 59 of 66 Naples, Marco Island, Everglades CVB Request Summary by Meetings For the month of December 2015 Media #of Requests YTD %YTD Group Markets-Bridal/Sports Bridal Guide March/April 2015 1 1 100.00% Group Markets-Bridal/Sports 1 1 100.00% Grand Total: 1 1 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 7 of 14 12/31/2015 January 25, 2016 Detailed Staff Reports 11 60 of 66 Naples, Marco Island, Everglades CVB Request Summary by Miscellaneous For the month of December 2015 Media #of Requests YTD %YTD CVB Bulk Mail Request 1 1 3.57% Friend/Relative 4 11 39.29% Other/Unknown 6 16 57.14% Grand Total: 11 28 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 8 of 14 12/31/2015 January 25, 2016 Detailed Staff Reports 11 61 of 66 Naples, Marco Island, Everglades CVB Request Summary by Niche Markets For the month of December 2015 Media #of Requests YTD %YTD Niche Markets(Bridal/Honeymoon) Bridal Guide March/April 2015 0 1 100.00% Niche Markets(Bridal/Honeymoon) 0 1 0.93% Niche Markets(ECO) Audubon May/June 2015 5 33 32,35% Audubon September/October 2015 9 69 67,65% Niche Markets(ECO) 14 102 94.44% Niche Markets(Golf) Play Florida Golf 2016 5 5 100.00% Niche Markets(Golf) 5 5 4.63% Grand Total: 19 108 `YTD= Fiscal Year to Date Phase V of Southwest Florida Page 9 of 14 12/31/2015 January 25, 2016 Detailed Staff Reports 11 62 of 66 Naples, Marco Island, Everglades CVB Request Summary by Spring/Summer In-State Campaign For the month of December 2015 Media #of Requests YTD %YTD Other/Unknown TV Campaign Other/Unknown 0 1 100.00% Other/Unknown TV Campaign 0 1 100.00% Grand Total: 0 1 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 10 of 14 12/31/2015 January 25, 2016 Detailed Staff Reports 11 63 of 66 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of December 2015 Current Year Last Year State Month YTD %YTD Month YTD %YTD Florida 3,734 3,968 73.43% 80 271 18.52% Illinois 45 109 2.02% 24 81 5.54% New York 33 103 1.91% 34 121 8.27% Ohio 25 101 1.87% 40 92 6.29% Georgia 73 100 1.85% 9 29 1.98% Pennsylvania 35 98 1.81% 19 69 4.72% Michigan 19 76 1.41% 23 70 4.78% New Jersey 38 76 1.41% 12 47 3.21% Minnesota 17 67 1.24% 12 41 2.80% Wisconsin 14 55 1.02% 18 73 4.99% Indiana 20 53 0.98% 13 45 3.08% Texas 8 51 0.94% 12 39 2.67% Maryland 12 46 0.85% 10 29 1.98% California 17 42 0.78% 7 38 2.60% Virginia 10 38 0.70% 10 34 2.32% Connecticut 14 36 0.67% 7 25 1.71% Massachusetts 13 34 0.63% 10 32 2.19% North Carolina 7 34 0.63% 11 38 2.60% Tennessee 12 34 0.63% 5 25 1.71% Missouri 7 31 0.57% 11 25 1.71% Colorado 7 24 0.44% 3 18 1.23% Iowa 8 23 0.43% 11 32 2.19% Kentucky 2 17 0.31% 4 16 1.09% Alabama 6 15 0.28% 2 10 0.68% Mississippi 3 15 0.28% 1 5 0.34% South Carolina 6 15 0.28% 3 17 1.16% Arkansas 7 13 0.24% 1 7 0.48% Kansas 4 13 0.24% 2 11 0.75% Washington 3 11 0.20% 2 14 0.96% Delaware 3 10 0.19% 1 8 0.55% Phase V of Southwest Florida Page 11 of 14 12/31/2015 January 25, 2016 Detailed Staff Reports 11 64 of 66 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of December 2015 Current Year Last Year State Month YTD %YTD Month YTD %YTD Maine 0 10 0.19% 1 7 0.48% North Dakota 2 9 0.17% 0 4 0.27% Oklahoma 3 9 0.17% 3 8 0.55% Louisiana 2 8 0.15% 1 7 0.48% New Hampshire 3 8 0.15% 5 11 0.75% Oregon 3 8 0.15% 1 8 0.55% Rhode Island 5 7 0.13% 2 3 0.21% Nebraska 2 6 0.11% 3 9 0.62% West Virginia 3 6 0.11% 4 7 0.48% Arizona 0 4 0.07% 0 4 0.27% Idaho 2 4 0.07% 0 0 0.00% Utah 2 4 0.07% 1 1 0.07% South Dakota 1 3 0.06% 3 8 0.55% Alaska 1 2 0.04% 1 2 0.14% Montana 1 2 0.04% 1 5 0.34% New Mexico 0 2 0.04% 1 1 0.07% Puerto Rico 2 2 0.04% 0 2 0.14% Nevada 0 1 0.02% 1 5 0.34% Vermont 1 1 0.02% 1 4 0.27% Armed Forces 0 0 0.00% 0 0 0.00% District of Columbia 0 0 0.00% 1 1 0.07% Hawaii 0 0 0.00% 0 2 0.14% Virgin Island 0 0 0.00% 0 1 0.07% Wyoming 0 0 0.00% 0 1 0.07% Grand Total: 4,235 5,404 427 1,463 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 12 of 14 12/31/2015 January 25, 2016 Detailed Staff Reports 11 65 of 66 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of December 2015 Current Year Last Year Country Month YTD %YTD Month YTD %YTD USA 4,235 5,404 95.93% 427 1,463 88.40% No Address Given 38 84 1.49% 7 21 1.27% Canada 18 58 1.03% 13 67 4.05% United Kingdom 6 25 0.44% 6 33 1.99% Germany 4 14 0.25% 7 31 1.87% Brazil 4 10 0.18% 4 6 0.36% Argentina 2 5 0.09% 1 4 0.24% France 1 5 0.09% 1 5 0.30% Sweden 0 4 0.07% 0 2 0.12% Australia 2 3 0.05% 0 2 0.12% Belgium 1 3 0.05% 1 3 0.18% Norway 1 3 0.05% 0 1 0.06% Italy 0 2 0.04% 0 2 0.12% Serbia And Montenegro 0 2 0.04% 0 0 0.00% Antigua And Barbuda 0 1 0.02% 0 0 0.00% Denmark 0 1 0.02% 0 0 0.00% India 0 1 0.02% 0 0 0.00% Indonesia 0 1 0.02% 0 0 0.00% Ireland 0 1 0.02% 1 1 0.06% Israel 0 1 0.02% 0 0 0.00% Korea, Republic Of 0 1 0.02% 0 0 0.00% Netherlands 1 1 0.02% 3 7 0.42% Nigeria 0 1 0.02% 0 0 0.00% Switzerland 0 1 0.02% 0 0 0.00% Uruguay 0 1 0.02% 0 0 0.00% Austria 0 0 0.00% 1 3 0.18% Czech Republic 0 0 0.00% 0 1 0.06% Finland 0 0 0.00% 0 1 0.06% Spain 0 0 0.00% 0 2 0.12% Grand Total: 4,313 5,633 472 1,655 YTD= Fiscal Year to Date Phase V of Southwest Florida Page 13 of 14 12/31/2015 January 25, 2016 Detailed Staff Reports 11 66 of 66 Naples, Marco Island, Everglades CVB Special Fulfillment Requests by Category For the month of December 2015 Media Month YTD %YTD Meeting Planners AV and Production Companies Webinar August 2015 108 108 21% Florida State Association 2015 399 399 79% Meeting Planners 507 507 100% Grand Total: 507 507 YTD= Fiscal Year to Date Phase V of Southwest Florida Page 14 of 14