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Backup Documents 01/12/2016 Item #16D 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO b ® a THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE J Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#I through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 3. County Attorney Office County Attorney Office ih7) 6 4. BCC Office Board of County ,y Commissioners v `V 4)1 k\\ X L 5". Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION `I Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Yousi Cardes , PTNE Phone Number 252-5886 Contact/ Department Agenda Date Item was 1/12/16 Agenda Item Number 16-D-3 Approved by the BCC • Type of Document Original grant applications Number of Original t cnke-44=:vt–cs_St5c, Attached Documents Attached PO number or account 426-138336-61011 &427-138337-31427 number if document is 2,016--0?, —5-310 to be recorded AO% lv—D — 5-339 INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? V) 2. Does the document need to be sent to another agency for additional signatures? If yes, YC provide the Contact Information (Name; Agency; Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be YC signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's YC Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the YC document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's YC signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip YC should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 1/12/16 and all changes made during the N/A xs t meeting have been incorporated in the attached document. The County Attorney's • A Office has reviewed the changes, if applicable. t�1tte, 9. Initials of attorney verifying that the attached document is the version approved by the ..----�YC �'s• BCC. all changes directed by the BCC have been made, and the document is ready for the �`^`�� , . Chairman's signature. .�`'�� ( S lY-c� I' Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26 05,Revised 224.05.Revised 11/30/12 1603 MEMORANDUM Date: January 14, 2016 To: Yousi Cardeso, Operations Analyst Public Transit & Neighborhood Enhancement From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Resolution 2016-02: Grant Application 5310 Resolution 2016-03: Grant Application 5311 Resolution 2016-04: Grant Application 5339 Attached for your records is one (1) copy of each document referenced above, (Item #16D3) adopted by the Board on Tuesday, January 12, 2016. The original is kept in the Board's Minutes and Records Department as part of the Board's Official Record. Per your instructions one original and three copies of each agreement have been sent to FDOT. If you have questions or need further assistance, please contact me at 252-8411. Thank you. Attachment 1 _ Coy` f Cd. lier 16 D 3 CLERK OF THE CRC IT COURT COLLIER COUNT "cOUR OUSE t 3315 TAMIAMI TRL E STE 102 Dwight E.Brock- I' •rk of ircuit Court P.O.BOX 413044 NAPLES,FL 34112-5324 _4' ' NAPLES,FL 34101-3044 Clerk of Courts • Comptroller • Auditor 3 C stodian of County Funds January 14, 2016 Michelle Peronto FDOT, District One 801 North Broadway Ave Bartow, FL 33830 Ms. Peronto, Enclosed you will find Grant Applications for 5310, 5311 and 5339 which were approved by the Board of County Commissioner of Collier County on Tuesday, January 12, 2016. I have submitted one original application and three copies of each along with four certified copies of each resolution approving each grant application submittal. If you have any questions, please contact Yousi Cardeso with the Public Transit & Neighborhood Enhancement Division @239-252-5886. Thank you, a3LL-30e/ C9- ‘4`tli -- - Teresa Cannon, Deputy Clerk Phone- (239) 252-2646 Fax- (239) 252-2755 Website- www.CollierClerk.com Email- CollierClerk@collierclerk.com 1603 , _ fedex.com 1.800.GoFedEx 1.800.463 3339 La N - C,n min 'c) iz?a..I "< C) ,n ' ) Z� IF, a i'' m a m a to 1 O n p a 3 13 ,m s 3 m c, H m a OC] ' iR .SIR ' i r H v_ j<N IF .- a , 3. is 1 c.._.---, c. 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P l€ o �lgaa a �T� Q F — "3� ma V Hai. 80, tr ❑ o a x$'a `,11 = m is I g = o rtg m a =i k '03033N N0t1Od ON'30191311d 20101 ONIXI30 3130138 Ad00 SIN1 NIV13U(INV 1104 16fl3 Co er County PUBLIC SERVICES DIVISION PUBLIC TRANSIT & NEIGHBORHOOD ENHANCEMENT INTEROFFICE MEMORANDUM TO: Minutes and Records DATE: January 8, 2016 FROM: Yousi Cardeso, Operations Analyst SUBJECT: FTA Section 5310/5311/5339 Grant Award Mailing Directions Please mail to FDOT 1 original (with 2-Original Resolutions) and 4 copies of each grant application signed by the chairman as soon as possible to the address below via FedEx (Account ). Also include 3 copies of the Title VI program. The Florida Department of Transportation needs to have it in their hands by February 1St, 2016. Provide the PTNE division with a scanned copy. Mailing address: FDOT, District One Ms. Michelle Peronto, Transit Projects Manager Mail Station 1-39 801 North Broadway Avenue Bartow, Florida 33830 If you have any questions please let me know. Sincerely, Yousi Cardeso \\V<skc:,�carv �o o°C7 �o_c sCD\ \c5-r o MEMORANDUM ' Li 3 TO: Minutes and Records FROM: Jessica Hayes, Office of the County Attorney DATE: January 12, 2016 The attached document requires Michelle Arnolds' signature on the cover letter located within the packet. Please have her sign the cover letter upon receipt. If you have any questions, do not hesitate to call me at 239-252-2939. 16 D3 RESOLUTION NO.2016-0 2 A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, AUTHORIZING ITS CHAIRMAN TO SIGN AND SUBMIT A SECTION 5310 GRANT APPLICATION, INCLUDING ALL RELATED DOCUMENTS AND ASSURANCES, TO THE FLORIDA DEPARTMENT OF TRANSPORTATION, REVISE AND EXECUTE ANY REQUIRED DOCUMENTATION, AND TO ACCEPT, ON BEHALF OF THE COUNTY, ANY SUCH GRANT AWARDED. WHEREAS,49 U.S.C.§ 5310 authorizes the Secretary of Transportation to make grants and loans to local government authorities such as Collier County to help provide mass transportation services to meet the special needs of elderly individuals and individuals with disabilities;and WHEREAS, each year, through an application process administered by the Florida Department of Transportation, the Collier County Transportation Disadvantaged program has obtained funds that are used for the purchase of vehicles and for the provision of transportation services to the elderly and disabled residents of Collier County;and WHEREAS,the Collier County Local Coordinating Board (LCB)has requested that the Collier County Board of County Commissioners apply this year for FTA 49 U.S.C.$ 5310 funds in order to purchase vehicles to transport the elderly and disabled residents of Collier County;and WHEREAS, the Board of County Commissioners of Collier County, Florida, has authority to apply for and accept grants from the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes, and by the Federal Transit Administration Act of 1964,as amended. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners, Collier County, Florida,that: 1. The BOARD authorizes and approves its Chair to sign and submit any and all documents required in connection with the Federal Transit Administration 49 U.S.C. § 5310 Grant Application and Award including, but not limited to: (a) authorizing the Chair to accept and execute any required certifications and assurances and all supporting documents relating to the grant awarded to the County, (b) approving all necessary budget amendments to receive and use grant dollars received above or below the target grant award referenced in the Section 5310 grant application, and (c) authorize the expenditure of grant funds pursuant to the grant awarded, unless specifically rescinded by the Board. 2. The County Manager, or his designee, is authorized to revise and execute any and all documents necessary to fully process the application for the Federal Transit Administration Section 5310 Grant, including executing the Certification and Assurance to FDOT document, a copy of which documents are attached hereto, and to accept any grant funds received on behalf of the County. 1 3. The BOARD'S Registered Agent in Florida is Jeffrey A. Klatzkow, County Attorney. The registered Agent's address is 3299 East Tamiami Trail, Naples, FL 34112. 4. This Resolution shall be effective immediately upon signature by the Chair. This Resolution adopted after motion,second and majority vote favoring same,this 12th day of Jiinuar9,2Q 16. ATTEST: BOARD OF COUNTY COMMISSIONERS `DWI HT E.,BZOCClerk c COLLIER COUNTY,FLORIDA • ,.v ' By: / Attes , to Chairman Deputy Clerk TIM ANCE,CHAIRMAN Si!+ . : •ppr. -.1/ to '. . d legal sufficiency: y_ Scott Teach Deputy County Attorney 2 16Q3 APPLIES TO APPLICANTS FOR CAPITAL ASSISTANCE Name of Applicant: Collier County Board of County Commissioners Check One: First Time Applicant: Previous Applicant: X The following must be included in the Section 5310 Grant application in the following order: J Checklist for Application Completeness(this form) 4 Applicant's cover letter I Two(2)copies of the governing board's Resolution Ni Application for Federal Assistance(Form 424,Code 20.513) 4 Exhibit A: Current System Description 4 Exhibit A-1: Fact Sheet Exhibit B: Proposed Project Description A/ Forms C-1 and C-2(Operating and Administrative Expenses& Revenues) Form C3 Proof of local match i Form C-4: Current Vehicle and Transportation Equipment Inventory Form N' Form C-5: Capital Request Form N' Form C-6: Capital Request Methodology Form 4 Exhibit C: Public Hearing Notice and Publisher's Affidavit n/a Exhibit D: Leasing Ni Exhibit E: Federal Certifications and Assurances n/a Exhibit F: Certification of Equivalent Service(if grant is for non-accessible vehicles) 4 Exhibit G: Applicant Certification and Assurance to FDOT n/a Exhibit H: Protection of the Environment(if grant is for facilities) NI Exhibit I: Coordinated Public Transit-Human Services Transportation Plan Exhibit J: Standard Lobbying Certification Form Exhibit L: Coordination n/a Exhibit M: Transportation Operating Procedure(if agency receives 5310 funding only) n/a Copy of Certification of Incorporation(if a private-non-profit agency and first time applicant) n/a Proof of non-profit status(if a private-non-profit agency) NI Copy of the Title VI Plan—submit if currently Section 5310,or will be due when grant is awarded If grant is for facilities only: Copy of cover letter sent with application submitted to Local Clearinghouse Agency/RPC Date: FOR DEPARTMENT USE ONLY Date: Letter received from the Local RPC/Clearinghouse I A4 u .1 co_ ee r County Public Services Division Public Transit& Neighborhood Enhancement Tuesday, January 15, 2016 Michelle S. Peronto Local Agency Program Coordinator FDOT, District One, Procurement Office 801 North Broadway Avenue Bartow, Florida 33830 Re: 5310 Grant Submittal Dear Ms. Peronto: Collier County submits this Application for the Section 5310 Program Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. Collier County would like your consideration for funding in both the urban and rural 5310 grant funds. Collier County further agrees, to the extent provided by law (in case of a government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend and hold harmless the Department and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising out of the non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated in this Application. This Application is submitted on the 15th day of January, 2016 with two (2) original resolutions or certified copies of the original resolution authorizing the Chairman of the Board of County Commissioners to sign this Application. Thank you for your assistance in this matter. Sincerely, Michelle E. Arnold Director, Public Transit& Neighborhood Enhancement Collier Area Transit 0,I • 1 . Put ik TtanS4&Noigh x hood Enhancement•3299 Tarniarni Trail E..Suite 103•Naples,Florida 34112-5746.239-252-5840•FAX 239-252.6628•www,colliergov.net OMB Number:4040-0004 Expiration Date:8/31/2016 Application for Federal Assistance SF-424 1 Type of Submission •2.Type of Application: 'If Revision,select appropriate letter(s): Preapplication ®New r ®Application 0 Continuation 'Other(SPecify): 0 Changed/Corrected Application 0 Revision *3 Date Received 4 Applicant Identifier. 5a Federal Entity Identifier 5b Federal Award Identifier. State Use Only: 6 Date Received by State: 7.State Application Identifier. 1001 8.APPLICANT INFORMATION: 'a Legal Name: Collier County Board of County Commissioners •b.Employer/Taxpayer Identification Number(EIN/TIN) •c Organizational DUNS [79-6000558 _ 1769977900000 d.Address: •Street1: 3299 East Tamiami Trail #103 Street2: •City: County/Parish: Stats. FL: Florida Province: 'Country: USA: UNITED STATES •hp/Postal Code e.Organizational Unit Department Name: Division Name: PublicTransit&NBHD Enhancement F�:'olic Services f.Name and contact Information of person to be contacted on matters involving this application: Prefix: Mrs 'First Name: Yousi Middle Name: •Last Name: ;ardeso Suffix: Title: type-rations Analyst Organizational Affiliation: Employee •Telephone Number. 239-252-5886 Fax Number. 239-252-6759 1 •Email: yousicardeso@colliergov.net 16 03 Application for Federal Assistance SF-424 •9.Type of Applicant 1:Select Applicant Type: Type of Applicant 2:Select Applicant Type a Type of Applicant 3:Select Applicant Type: •Other(specify): *10.Name of Federal Agency: __gyral 't'rau _r `- 11.Catalog of Federal Domestic Assistance Number. 0.513 CFDA Title: Section 5310 •12 Funding Opportunity Number: Title 13.Competition Identification Number: Trite 14.Areas Affected by Project(Cities,Counties,States,etc.): ommunity of Immokalee, Naples, Marco Isla; rDeieteAttachment] View Attachment *15.Descriptive Title of Applicant's Project Capital Assistance for replacement of paratransit vehicles that have outlived their useful life and for fleet expansion. Attach supporting documents as specified in agency instructions Attachments ttadhntents 1 :7_ l6Q3 Application for Federal Assistance SF-424 16.Congressional Districts Of: 'a Applicant _ *b Program/Project Attach an additional list of Program/Project Congressional Districts if needed rAdd Attachment 17.Proposed Project: a Start Date: 1.• 1 *b End Date 18.Estimated Funding(S): a Federal 366,046.06 b Applicant 45,755.7E1 c State 45,755.7r 'd Local 'e Other ( , 'f. Program Income 'g TOTAL 457,557.60 •19.Is Application Subject to Review By State Under Executive Order 12372 Process? El a.This application was made available to the State under the Executive Order 12372 Process for review on ® b.Program is subject to E.O. 12372 but has not been selected by the State for review. c Program is not covered by E.O 12372. *20.Is the Applicant Delinquent On Any Federal Debt? (if"Yes,"provide explanation in attachment.) El Yes IN No If"Yes",provide explanation and attach 21.'By signing this application,I certify(1)to the statements contained in the list of certifications"and(2)that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances" and agree to comply with any resulting terms if I accept an award.I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 218,Section 1001) IS] '"IAGREE The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions Authorized Representative: Prefix: Mr. 'First Name: Tim Middle Name ....-....- *Last Name: raa::ce Suffix: Title: Chairman 'Telephone Number: 239-252-8604 Fax Number: 'Ematl .}t50?37Ns a ,;L 7:_ '.n.-r '.-Signature of Authorized Representative: `Date Signed Q lnMll ,ATTEST Appro as t d legality • ) 014t0 �tfi seas o Chairman's _ • gv,„ x 0 EXHIBIT A: CURRENT SYSTEM DESCRIPTION Collier Area Transit (CAT) & Collier Area Paratransit (CAP) 1. What is a general overview of the organization including its mission, program goals and objectives? CAT provides residents and visitors of Collier County with an accessible mode of travel. These include seven days a week of fixed route and paratransit public transit services with approximately 19 to 20 routes per system on a daily basis. The CAP program provides transportation services to individuals who do not have access to any other means of transportation and are eligible through several funding programs. The funding programs are the Florida Department of Transportation, Agency for persons with Disabilities and Florida Commissions for the Transportation Disadvantaged; these include funding for individuals with disabilities, low income, and elderly in both the urbanized and non-urbanized areas of the County. The Medicaid program has been managed by a private provider since July l s'of 2012. CAP's mission is to; "Identify and safely meet the transportation needs of Collier County, through a courteous, dependable, cost effective and environmentally sound team commitment." The Collier County Local Coordinating Board Mission is, "To carry out a coordinated and comprehensive approach to planning, developing and providing transportation services that meet the needs of transportation disadvantaged persons." There are six goals that support the mission which were adopted in its Transportation Disadvantaged Service Plan (TDSP). For every goal there are between four and thirteen objectives. The six goals can be summarized in implementing and providing an efficient, effective and safe coordinated transportation system that provides quality services. The last goal states securing the necessary funding to meet all six goals which is the ultimate purpose of this grant application. 2. What is the organizational structure, type of operation, number of employees, and other pertinent organizational information? Include an organizational chart that shows the positions that are involved in the transit department i.e. fleet manager, vehicle maintenance. The organizational chart may be placed after this exhibit. Collier County is considered a complete brokerage system, contracting all of its operations to Keolis Transit America. The service is provided under contract to Keolis using vehicles provided and owned by the County. They currently have 100 employees to run the CAT operations of which approximately 35 arc dedicated to the paratransit service. The Collier County Board of County Commissioners serves as the Community Transportation Coordinator (CTC) for Collier County. As the management company for the CIC, CAT performs the basic elements of coordination for the Paratransit program in Collier County, e.g., call intake, certification, eligibility, reservations, scheduling, reporting and many other related functions. 3. Who is responsible for insurance, training and management, and administration of the agencies transportation programs? The management of the Keolis contract is conducted by the Collier County Public Transit and Neighborhood Enhancement (P'I'NE) Division. Keolis is responsible for the day to day transit operations of the transit system including hiring, training and management of the bus operators and customer service personnel. They arc also responsible for the insurance of all of CAT/CAP's vehicles. An '" 4. Who provides maintenance for the vehicles? Is it outsourced? What type of Preventative Maintenance work does the agency do on-site? Collier County's Fleet Division is responsible for the maintenance of all of Collier County owned transit vehicles with the help of the operations vendor for coordination. All of the preventive maintenance is done at the CAT operations facility. 5. What is the agency's current number of transportation related employees? Currently there are 104 transit related employees, including the PINE Division employees. 6. Who will drive the vehicle,number of drivers, CDL certifications? The vehicles requested with this grant application pertain to the paratransit system which consists of 28 drivers. Since the vehicle will be replacement or expansion to the spare ratio, no new drivers will be hired at the moment. Due to the number of seats on these vehicles no CDL certification is necessary. 7. What is a detailed description of service routes and ridership numbers? Collier Area Transit's paratransit program covers the entire county and operates an average of 20 routes and or manifests each day using Collier County owned vehicles. A total of 92,474 one-way trips were provided during the state fiscal year 2015. -P 16fl3 >. ,n cu 0. 0. ƒ § . . U / M 2 111 \ - 00II\ . � � � .. . . . . . 2 � • . . , .„ \ II : ! \ 2 ' t i . . . . . , Z \\ / . . \ Me } ; / ® ■ I- { I: z } - <7 \ ) \\ �a , .. . . LL, 11 cc . 0 \: , U . � � , � \ 2 � . X22 SUp . . ] a [ ■ I \. .0 ! | : 11 FIJI : i: .: ` I. k ; | / 2- } . ,, ,,,,,L,, „,, , .,.. .. ; d \ 2 { . - | \ « - » ! . ! E h } »©« ( ! \ N° : k § . I . maa ) • « 7� ( !■ 6 � o ,I \ ~V { % EXHIBIT A-1: FACTSHEET Name of Applicant: Collier County Board of County Commissioners IF GRANT IS AWARDED CURRENTLY (Estimates are acceptable.) 1. Number of total one-way trips served by the agency PER YEAR(for all purposes)* 92,474 92,474 Please include calculations. 2. Number of one-way trips provided to seniors and individuals with disabilities 66,580 66,580 PER YEAR* 3. Number of individual senior and 997 997 disabled clients PER YEAR 4. Total number of vehicles used to provide service to seniors and individuals with 22 22 disabilities ACTUAL 5.Number of 5310 vehicles used to provide service to seniors and individuals with disabilities eligible for replacement 13 13 ACTUAL(Refer to Vehicle Life Span chart) 6. Total fleet vehicle miles traveled to provide service to seniors and individuals 1,110,435 1,1 10,435 with disabilities PER YEAR 7.Number of days that vehicles are in operation to provide service to seniors and 7 7 individuals with disabilities AVERAGE PER WEEK 8. Posted hours of normal operation agency M—F: 4 am—8:50pm M—F: 4 am—8:50pm provides service to seniors and individuals Saturday:4 am—8:50pm Saturday: 4 am—8:50pm with disabilities PER WEEK. (This does Sunday: 4:30 am-7:35 pm Sunday: 4:30 am -7:35 pm not include non-scheduled emergency availability ) Total (WEEK): 114:05 Total (WEEK): 114:05 * One way passenger trip is the unit of service provided each time a passenger enters the vehicle, is transported, then exits the vehicle. Each different destination would constitute a passenger trip. 6 EXHIBIT B: PROPOSED PROJECT DESCRIPTION I. How will the grant funding be used? Will more hours of service will be provided? Will it expand service to a larger geographic area? Will this funding provide shorter headways? How many more trips will be provided? Please explain in detail. If this capital request is not for a vehicle, please describe the purpose of the request. Collier County is requesting FTA Section 5310 funds to purchase three replacement vehicles and one additional vehicle for expansion of the spare ratio. The county is also requesting four two-way communication radios for these vehicles. Historically the two-way radios had been moved from the old replacement vehicle to the new one and due to the age of the radios they needed continued repairs which in turn mean the vehicle is down because the radios are installed in the vehicles. These vehicles and radios will be to continue the existing level of service which has increased 8 %since last year. 2. If a grant award will be used to maintain services as described in Exhibit A, specifically explain how it will be used in the context of total service. The three cutaway vehicles will be used to replace three of our vehicles that have reached their useful life and the spares will be used as a vehicle brakes or needs to have a preventive maintenance. With an average of 20 routes a day and a fleet of 24 vehicles of which 55%of it has reached its useful life the room for failure is very little. By purchasing additional spare vehicles it will allow the paratransit system to be able to maintain the preventive maintenance schedule while ensuring that adequate vehicles are available to maintain the level of service. 3. Give a detailed explanation of the need for the vehicle and provide evidence of the need. If this capital request is not for a vehicle,please describe the need for this request. According to the Federal guidelines the useful life of a small bus or specialized van which is the type of vehicles proposed for replacement on this application is 4 years or 100,000 miles. As the inventory above shows these three vehicles have already surpassed their useful life based on the mileage. By the time their replacement is received they would each have an average of 57,606 additional miles. As the Community Transportation Coordinator, we would like to be able to replace high mileage vehicles. High mileage vehicles require increased maintenance expenses compared with lower mileage vehicles and for this reason the county is requesting the purchase of additional spares as well in order to maintain the level of service being provided. 4. Will a grant award be used to replace existing equipment or purchase additional vehicles/equipment? Provide details. The grant award will be used to replace the three existing paratransit vehicles with radios and also to add one new vehicle with radio as spare of the same size vehicle. 5. Identify vehicles/equipment being replaced and list them on the "Current Vehicle and Transportation Equipment Inventory" form C-4.. Our current vehicle inventory is supplied elsewhere in this grant application. e " . 6. Describe agency's maintenance program and include a section on how vehicles will be maintained without interruptions in service(who, what,where, and when). "All of the preventive maintenance inspections are performed in-house by the County Fleet Department and scheduled by mileage projections. The Collier Area Transit uses the FDOT recommended "A, B and C" level inspections using 6,000 mile intervals. The Fleet Management Division Shop Manager runs daily reports to track and schedule preventive maintenance (PM) services. Oil changes are performed on the PM schedule. Oil sampling is done at random or on suspect engines. Coolant is checked regularly by PH strip during PM inspections and services. Vehicle mileages are recorded each evening while the vehicle is being fueled by the Fleet Management Division and entered into the FASTER software system. The Shop Manager tracks the upcoming preventive maintenance inspections through the FASTER software program. " The above is from the Collier Area Transit Preventive Maintenance Plan. 7. If vehicles/equipment are proposed to be used by a lessee or private operator under contract to the applicant, identify the proposed lessee/operator. a. Include an equitable plan for distribution of vehicles/equipment to lessees and/or private operators. Not applicable to Collier County. 8. Each applicant shall indicate whether they are a government authority or a private non-profit agency, provide a brief description of the project which includes the counties served, whether the applicant shall service minority populations and whether the applicant is minority-owned. Collier County's public transit is governed by the Board of County Commissioners, a local government agency. Collier Area Paratransit serves the residents of Collier County. 9. Agencies receiving Section 5310 funds must collect both quantitative and qualitative data (detailed in the Threshold Criteria section on page 7) to capture overarching program information as part of the Section 5310 annual report, Please outline how your agency will collect the quantitative and qualitative data required as a Section 5310 sub-recipient. For example, what will the time frame be/how will it be incorporated into program operations? What tools will be used to collect the data? Collier Area Paratransit utilizes Route Match in conjunction with Avail technologies to collect the necessary quantitative and qualitative data for analysis. The data includes ridership, geographical, trip and other types of information. 10. Fully explain Your Transportation Program: a. Service hours, planned service, routes and trip types The pickup time may be as early as 4:00 AM and the latest pickup time may be as late as 6:00 PM. Our paratransit has 20 routes that cover trips in the Naples, Everglades City, Immokalee and Marco Island area. The trip types Collier provides are medical, nutritional,employment,educational or personal. 0 16 0 3 b. Staffing—include plan for training on vehicle equipment such as wheelchair lifts,etc. All new drivers are required to complete a training program prior to operating a vehicle. In addition all drivers must attend monthly safety trainings which include training on vehicle equipment. c. Records maintenance—who,what methods, use of databases, spreadsheets etc. All sensitive records are maintained under lock and key. Other records are kept for seven years in an archive room or electronically depending on the document i.e. manifests are in the Route Match Software. d. Vehicle maintenance—who, what,when and where All vehicles utilized for the County public transportation system are maintained in safe and operational condition by the County's Fleet Management Department. The Fleet Management Department provides for regular preventative maintenance of all vehicles at the CAT Operations Center located at 8300 Radio Road. e. CDL requirements Due to the number of seats and size of these vehicles no CDL certification is necessary. f. Transportation Operating Procedure(TOP) Not applicable to Collier County because the 5310 is not the only grant received. g. Drug free work place Collier Area Transit has a Substance Abuse Policy in place that includes the Requirements of the Drug- Free Workplace Act. I I. How do you fund your transit program? What are your funding sources for transit — state/local/federal/private foundations? Collier County uses state, federal and local funds for providing the transit program in the county. 12. If your agency does not receive its entire capital request,can you still proceed with your transit program? Yes, however there are no other funds allocated for the replacement of these vehicles. 13. New Agencies: Ilave you met with the CTC and, if so, how are you providing a service that they cannot? Provide detailed information supporting this requirement. Not applicable to Collier County. 14. Current Agencies: Is your CTC agreement current? If not, why not? Yes, a copy of the agreement can be found under Exhibit L. 161J3 FORM C-l: TRANSIT-RELATED OPERATING AND ADMINISTRATIVE EXPENSES Name of Applicant: Collier County Board of County Commissioners Name of Transit Program: Collier Area Paratransit Applicant Fiscal period start and end dates: 10/1/15 to 9/30/16 State Fiscal period from: July 1,2016 to June 30,2017 EXPENSE CATEGORY EXPENSE $ Labor (501) $97,600 Fringe and Benefits (502) 31.500 Services(503) 79,200 Materials and Supplies(504) 455,700 Vehicle Maintenance (504.01) 459,200 Utilities (505) 28,200 Insurance (506) 7,300 Licenses and Taxes(507) 1,200 Purchased Transit Service(508) 2,336,700 Miscellaneous(509) 390,000 Leases and Rentals(512) Depreciation (513) TOTAL EXPENSE $3,911,900 Cq(". 1 6 0 3 FORM C-2: OPERATING AND ADMINISTRATIVE REVENUES Name of Applicant: Collier County Board of County Commissioners Name of Transit Program: Collier Area Paratransit Applicant Fiscal period start and end dates: 10/1/15 to 9/30/16 State Fiscal period from: July 1, 2016 to June 30,2017 OPERATING REVENUE CATEGORY REVENUE$ Passenger Fares for Transit Service(401) 231,000.00 Special Transit Fares(402) Other(403—407)(identify by appropriate code) TOTAL OPERATING REVENUE $231,000 OTHER REVENUE CATEGORY Taxes Levied Directly by the Transit System(408) Local Cash Grants and Reimbursements(409) 2.527.500 Local Special Fare Assistance(410) State Cash Grants and Reimbursements(411) 868,600 State Special Fare Assistance(412) Federal Cash Grants& Reimbursements(413) 284,800 Interest Income (414) Contributed Services(430) Contributed Cash (431) Subsidy from Other Sectors of Operations(440) TOTAL OF OTHER REVENUE $3,680,900 GRAND TOTAL ALL REVENUE $3,911,900 0 16 3 FORM C-3: LOCAL MATCH FOR THIS APPLICATION Local match may he derived from any non-U.S. Department of Transportation (USDOT) Federal Program. State Programs, Local Contributions or Grants. Applicants may not borrow funds to use as match nor may they place liens on Section 5310-funded vehicles or equipment. The breakdown of funding for the Section 5310 grant program is 80% Federal/10% FDOT-State/10% Local for capital projects. meaning the Federal share of eligible capital costs may not exceed 80% of the total award. State funds may support up to 10% of eligible capital costs with the remaining 10% being supported by a local match. At the time an order is placed for vehicles/equipment, the applicant is required to provide a purchase order for its 10% local match to be paid to the vendor. The required 10% local match must be paid at the time of delivery. FORM C-3: LOCAL MATCH FOR THIS APPLICATION Name of Applicant: Collier Counts' Board of Count Commissioners Sources and amounts of local share for the vehicles/equipment, or mobility management, being requested: SOURCE: AMOUNT: Local Funds $45.755.76 <4("ate,e_ (Signature of authorized representative) Tim Nance, Chairman (Name and title of authorized representative) ATTEST • v,C IT E. B K. CLER - Q51°7A Appro e as to fo a • legality as to Chairman's only. Scott R. 'each,'eputy ounty Attorney 1i503 i ,pp000 - — NN N M M M p pi a p OO0 a a a a CDC c ciZi M (8 � o 0000 : � .= NNN p p ( (+ ric%SrS C U UU U U L rrrLLLL )- ">JL > rr )- :0 lL LL Q (l LL LL LL 11 LL T Li-, LL LL LL C O_ O O_ O_ O O r a 0 0 O_ O_ O_ _O O O O �1O N M a l"7 M (�] (�7 M M th M M M (�' ii l7 E P M N) 2 2 (R 2 2 u' U) U) U7 in to Ln to U) it to Ln LA lA L[5 lA L/) U) LA lIS CR IA Ln N m 1 I\/ uy — M M M M d to L!) U) (D Lfl M N. N. h M O)l O O O O O a g 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OO O 0 O O •,,I x (V N N N N N N N N N N N N N N N N N NiN N N N N 11115 7 I >7 • 22235555555 .51 5555555555' E-• .2 wzsaaatttftEttat aaaazaaac Gi > , N R v 004 L0 N N COnv O- c0 OO X)(v) Lo 7 O ..! ,, C•4 (CNp7 N O O Q) co C ` .- (M-) OLS O O N N f- d• Mcg I+ I, () O � aD (O � a t 02 M M CM N N N N N , c •.d E O >- to �` N N N Qf Ln 7 N N gR M1 A yQ N N O g O O U 44 .5V Q N ch N (p N rg ET1 ( (V M LQh+ �N) f� kil Moo U) O NM 7 7 7 `> ii ii ii ii z W - s � o LN:L C V N T N NN N M M M M M M M M M MM N T + } + + vOOFOICO } T } Oom } UNNNNN . o q [D 1Er G C N fa. . L..pO `o a t _ _J _J _i Z .eta _J . . . : - t :c -J C >.(2 v E .J _. J J J J J J J J J J J J J J J 1J ea w L v CC Q c ,. L. x 1,4 F- fl r- 'i Lin (o) N v) .n CO N M CO0- g M m- Ln N ano rnr- o 0 d p _ .- oON ! O (OOo0 vmmya ,Tuna Y c ... 2 vir) n nnv Zn Gt .4 LL ° g5wmmS $ $ Ec $ $ $ W,i) ornmrnrarn zZ > -- ,_.- . __ , Q !.+ C T ?� ¢>I a>, �. O7I�. t3 �y Ly th i c J Q U U U 6 u) �+ 1 1 a O O J J J J W C HI 81 m a UUt- $) § §I§ § § r t- oU o f b � �4 o f F- F- F- F- 1- 1- F- F- 1- F- F- F- F- 1- r-- F- F- o W W W W W W W WiW W W W W W W W W W W _o a cl IY L 9 2 tr d _K c N x ., ' IIIIIIIIIIIIIII 1 1 111 m ,, (..):0000000000000000 00000 . > uu. 31 wO O) Lo u7 } a ^!N- O) O0) Q) O NNM MMU) 0 -§- t- ppppN NNpNC) NONOOONNN0 . JNNV NbN N NN N N N Q i I ! 0 � . a. O Z Ln (p O OQ C N N f M N M M (i) O N- R U' m tCpp M M OD , h N M m . 01 . D7 g O h 6 g 6 g W M M a a -1- Ln U) U) to (n . (� f0 rte, r- h 00 )c a ft N N N N N N N N N N N N N N N N N N N L V • 0, 2 5 U o U o U U U o U U U U o o o o o o o U U U U U i m a U U () U 0 0 0 V UUVUUU0UUU000UUU v WI Q a \ .a a yy� FORM C-5: CAPITAL REQUEST FORM VEHICLE REQUEST Name of Agency: Collier County Board of County Commissioners R or F (a) Quantity Description (b) Estimated w.trinsflorida.org Cost R 3 23' Standard cutaway diesel vehicles $331,468.20 E 1 23' Standard cutaway diesel vehicles $110,489.40 Sub-total $441,957.60 (a) Replacement(R)or Expansion (E). (b) Provide a brief description including the length and type vehicle, type of fuel, lift or ramp, number of seats and wheelchair positions. For example, 22' gasoline bus with lift, 12 ambulatory seats, and 2 wheelchair positions. Do not show the Make. Any bus options that are part of purchasing the bus itself should be part of the vehicle request and NOT separated out under equipment. EQUIPMENT REQUEST(c) If item requested is after-market, it is recommended to gather and retain at least two estimates for the equipment requested. Purchases must be approved at the local level and follow Procurement Guidelines. Number Description Estimated Cost requested 4 Two-way communication mobile radios for $15,600.00 the cutaway vehicles Sub-total $15,600.00 (c) Show mobile radios and identify the type of radio (i.e. two way radio or stereo radio), computer hardware/software,etc. tinder"Equipment Request." VEHICLE SUBTOTAL $441.957.60 + EQUIPMENT SUBTOTALS 15.600.00=5457.557.60 (x). (x) X 80% = $ 366,046.08 (This equals the Federal request. Show this amount on Form 424 in block 18(a)) 16fl3 FORM C-6: CAPITAL REQUEST METHODOLOGY FORM Complete one request form if all vehicles being requested are the same type and configuration. Complete another form to request a vehicle of a different type and configuration. Limit of up to FIVE(51 vehicle requests per applicant. Information to fill this form out may be found at on the TRIPS website http://tripsflorida.org/and or at the DMS website http://dms.myflorida.com/business_operations/state purchasing for small vehicles; cars or station wagons. Applicant Agency Name: Collier County Board of County Commissioners Contact Person: Yousi Cardoso, Operations Analyst, 239-252-5886, vousicardeso@colliergov.net (Name,Title,Telephone Number,and Email) Vendor Name and Contact info: Bill Gould,Getaway Bus,LLC,941-747-5486 (Vendor, Dealer's Name,Telephone Number) Contract #: TRIPS-11-CA-GB Brief Vehicle Description: 3 —23' diesel standard cutaways with lift, 14 ambulatory seats and 6 wheelchair positions (Example: 3—22'gas cutaways with l ft, 12 ambulatory seats and 2 wheelchair positions) Price Estimation Table: Select only options available in the contract you are interested in. If there are no choices selected on any given row,we understand that you do not need that option. Computer users —the rows in yellow have formulas to calculate totals. To make the formulas work, first fill out the columns of unit cost $ and quantity # and then right click in the yellow cell and click Update Field. �4� Unit Cost x Quantity Item Unit Cost Quantity (Total Cost) Base Vehicle Type(Make. Model, Size/Length) 64034.25 1 $64,034.25 Vehicle Description: Chevrolet 14200 23' Floor Plan: Seat Manufacturer Name: Floor Plan/Ambulatory Seats: May choose more than one type of seat if needed. Standard Seat: Foldaway Seat: 403.2 14 5,644.80 Child Seat: Other: 840.0 1 840.00 Securement Systems: 3,213.00 W heelchair Securement: 535.5 6 113.40 Seat Belt Extensions: ElNo © Yes, if yes quantify 18'9 6 Stretcher Securement:0 No❑ Yes, if yes quantify Wheelchair Lift(Include Vendor Name and Cost): 3942.75 1 3,942.75 Engine Type: Chevy Diesel 6.6 12,444.6 1 12,444.60 420.00 Paint Scheme: 0 No Q Yes. if yes quantify 420.0 1 IVehicle Subtotal: $90,652.80 Title VI Notice Signs/Plaques: Equipment: 4,149.60 Other: Cameras and other options Equipment: 15,687.00 Other: Avail MDT Equipment Subtotal: $3,900.00 Total: $114,389.40 * Additional items besides those listed on the form can be added by inserting another line or by submitting a sample copy of the order'brut fbr the vehicle filled out to your specifications. Add up the subtotals from all the Capital Request forms you filled out for this application to arrive at the total. The Total x 80%= Federal Portion (to be shown in block 18(a)of Form 424). Total Federal Percent = Federal Portion $457,557.60 X $366,046.08 .8(80%) 1 , 14 te EXHIBIT C: PUBLIC HEARING NOTICE 16fl3 Public Notice Public Notice is hereby given that Collier County will apply to the Florida Department or Transportation for a capital grant under Section 5310 of the Federal Transit Act of 1991.as amended.for the purchase of four(4)paratransit vehicles to be used for the provision of public transit services within Collier County. FL. Cvmei County wiii aiso be applying to the Florida Department of Transportation for a grant under section 5311 of the Federal Transit Act of 1991. as amended for total operating expenses in the amount of S511.800 to be used for the provision of public transit services in Collier County's non-urbanized areas. Collier County will also be applying to the Florida Department of Transportation for a grant under section 5339 of the Federal Transit Act of 1991.as amended,for improving ten(10)bus stop locations to be used for the support of public transit services within Collier County's non-urbanized areas. Any interested party may request a public hearing by the Collier CountyBoard of County Commissioners regarding the Program of Prects for these grant applications. This hearing will be conducted if and only if a written request for the hearing is received withinl0(ten)dayys of this notice.Requests for a hearing must be sent to Florida Department of Transportation. District One Modal Development Office/Public Transit Southwest Urban Area Office at the Fort Myers Operations Center 2981 North East Pine Island Road; Cape Coral, Florida 33909 and copy Michelle E. Arnold Collier Area Transit, 3299 East Tamiami Trail #103. Naples, Florida 34112. Any interested party may obtain more information about these grants by visiting our website at www. coaiertransit.com, in person or by contacting Mrs. Michelle E. Arnold, Public Transit Director. at (219) 252-5841 between the hours of 8:00 a.m. to 5:00 p.m.. Monday through Friday. Public comment period will open Wednesday.December 2.2015 through Monday.January 2.2016. Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services should contact Michelle E. Arnold at rnichellearnolde,colliergov,net, Collier County Public Services Department, Public Transit and Neighborhood Enhancement Division 3299 East Tamiami Trail b103. Naples, FL 14112: (239) 252-5841. Collier Area Transit operates in compliance with Federal Transit Administration, (FTA) program requirements and ensures that transit services are made available and equitably distributed. and provides equal access and mobility to any person without regard to race, color, or national origin. disability gender or age.Title VI of the Civil Rights Act of 1964;FTA Circular 4702.1A. "Title VI and Title VI Dependent Guidelines for Federal Transit Administration Recipients.` Any person who believes he/she has been discriminated because of race,color.religion,sex,age. national origin, disability or family status may file a complaint with the Florida Department of Transportation. District One. Title VI Coordinator.Robin Parrish,at(863)5192675 or by writing her at P.O. Box 1249. Bartow,Florida 33831.Collier Area Transit has a Disadvantaged Business Enterprise(DBE)goal of 1.48%. December 3.2015 No.826024 4.J ,F EXHIBIT E: FEDERAL CERTIFICATIONS AND ASSURANCES i✓ https fE_`1_:.dotgov el.. c_ ',.i)'f-. - _ _ ... j ._ _ View/Modify Recipient ati ` ,; i J General Contact Persons Cert's&Assurances' Codes Payment Codes! Civil Rights Organi:anon Cat Description f Appl,cabie NA I Cert pate I Tett J! PEOUIRED PCP EA:a APPLICANT J 1t2t 20'4 02 LOBBYING J 11421,2014 FROCuREME'T ANC PRCCuREMENT SYSTE J i 1,21.20/4 J4 PPIVATE SECTOR FR,^,TECTICN{S J 1121 2014 El r+! Affirmation of Certifications and Assurances a FEDERAL FISCAL YEAR 2015 FTA CERTII,ICATIONS ANC ASSURANCES SIGNATURE ._ PAGE Recurred of ali Applipnts for FTA funding and all FTA Grantees MO an ads*.Capital pr Formula Pro}ea AFFIRMATION OF APPLICANT Metes Name. Stephen Y Careli + PMI: CERTt Y Attorney's Name 9octt R Teat', 1 1 (-4; FEDERAL FISCAL YEAR 2015 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE (Required of all Applicants for FTA funding and all FTA Grantees with an active Capital or Formula Project) AFFIRMATION OF APPLICANT Name of the Applicant:COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Name and Relationship of the Authorized Representative:Stephen Y Carnell BY SIGNING BELOW,on behalf of the Applicant,I declare that it has duly authorized me to make these Certifications and Assurances and bind its compliance.Thus, it agrees to comply with all Federal statutes and regulations,and follow applicable Federal guidance,and comply with the Certifications and Assurances as indicated on the foregoing page applicable to each application its Authorized Representative makes to the Federal Transit Administration(FTA)in Federal Fiscal Year 2015, irrespective of whether the individual that acted on his or her Applicant's behalf continues to represent it. FTA intends that the Certifications and Assurances the Applicant selects on the other side of this document should apply to each Project for which it seeks now,or may later seek FTA funding during Federal Fiscal Year 2015. The Applicant affirms the truthfulness and accuracy of the Certifications and Assurances it has selected in the statements submitted with this document and any other submission made to FTA,and acknowledges that the Program Fraud Civil Remedies Act of 1986,31 U.S.C.3801 et seq.,and implementing U.S.DOT regulations, 'Program Fraud Civil Remedies,'49 CFR part 31,apply to any certification,assurance or submission made to FTA.The criminal provisions of 18 U.S.C. 1001 apply to any certification,assurance,or submission made in connection with a Federal public transportation program authorized by 49 U.S.C.chapter 53 or any other statute In signing this document, I declare under penalties of perjury that the foregoing Certifications and Assurances,and any other statements made by me on behalf of the Applicant are true and accurate. Signature:Stephen Y Carnell Date:11/21/2014 Name:Stephen Y Carnell Authorized Representative of Applicant AFFIRMATION OF APPLICANT'S ATTORNEY For(Name of Applicant):COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority under State, local,or tribal government law,as applicable,to make and comply with the Certifications and Assurances as indicated on the foregoing pages.I further affirm that, in my opinion, the Certifications and Assurances have been legally made and constitute legal and binding obligations on it. I further affirm that,to the best of my knowledge,there is no legislation or litigation pending or imminent that might adversely affect the validity of these Certifications and Assurances,or of the performance of its FTA Project or Projects. Signature:Scott R Teach Date:11/10/2014 Name:Scott R Teach Attorney for Applicant Each Applicant for FTA funding and each FTA Grantee with an active Capital or Formula Project must provide an Affirmation of Applicant's Attorney pertaining to the Applicant's legal capacity.The Applicant may enter its signature in lieu of the Attorney's signature,provided the Applicant has on file this Affirmation,signed by the attorney and dated this fiscal year. 0 MEMORANDUM for FTA 5310 Date: January 12, 2016 From: (Signature) Tim Nance, Chairman (Typed name and title) Collier County Board of County Commissioners (Typed or printed agency name) To: FLORIDA DEPARTMENT OF TRANSPORTATION, DISTRICT OFFICE MODAL DEVELOPMENT OFFICE/PUBLIC TRANSIT Subject: YEAR 2016 GRANT APPLICATION TO THE FEDERAL TRANSIT ADMINISTRATION, OPERATING OR CAPITAL ASSISTANCE FOR ENHANCED MOBILITY OF SENIORS AND INDIVIDUALS WITH DISABILITIES PROGRAM, 49 UNITED STATES CODE SECTION 5310 Leasing: Will the ,as applicant to the Federal Transit (Name of applicant agency) Administration Section 5310 Program, lease the proposed vehicle(s)or equipment out to a third-party? x No Yes If yes, specify to whom: NOTE: It is the responsibility of the applicant agency to ensure District approval of all lease agreements. Jy 16 D 3 EXHIBIT G: APPLICANT CERTIFICATION AND ASSURANCE TO FDOT To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its Application under U.S.C. Section 5310 dated January 12,2016: 1) It shall adhere to all Certifications and Assurances made to the federal government in its Application. 2) It shall comply with Florida Statues: a. Section 341.051- Administration and financing of public transit and intercity bus service programs and projects b. Section 341.061 (2) -Transit Safety Standards; Inspections and System Safety Reviews 3) It shall comply with Florida Administrative Code (Does not apply to Section 5310 only recipients): a. Rule Chapter 14-73 -Public Transportation b. Rule Chapter 14-90 - Equipment and Operational Safety Standards for Bus Transit Systems c. Rule Chapter 14-90.0041 -Medical Examination for Bus System Driver d. Rule Chapter 41-2 - Definitions 4) It shall comply with FDOT's: a. Bus Transit System Safety Program Procedure No. 725-030-009 (Does not apply to Section 5310 only recipients) b. Public Transit Substance Abuse Management Program Procedure No. 725-030-035 (Does not apply to Section 5310 only recipients) c. Transit Vehicle Inventory Management Procedure No. 725-030-025 d. Public Transportation Vehicle Leasing Procedure No. 725-030-001 e. Guidelines for Acquiring Vehicles f. Procurement Guidance for Transit Agencies Manual (Does not apply to Section 5310 only recipients) 5) It has the fiscal and managerial capability and legal authority to file the application. 6) Local matching funds will be available to purchase vehicles/equipment at the time an order is placed. 7) It will carry adequate insurance to maintain, repair, or replace project vehicles/equipment in the event of loss or damage due to an accident or casualty. 8) It will maintain project vehicles/equipment in good working order for the useful life of the vehicles/equipment. 0 p ri 3 9) It will return project vehicles/equipment to FDOT if, for any reason,they are no longer needed or used for the purpose intended. 10)It recognizes FDOT's authority to remove vehicles/equipment from its premises, at no cost to FDOT, if FDOT determines the vehicles/equipment are not used for the purpose intended, improperly maintained, uninsured,or operated unsafety. 11)It will not enter into any lease of project vehicles/equipment or contract for transportation services with any third party without prior approval of FDOT. 12)It will notify FDOT within 24 hours of any accident or casualty involving project vehicles/equipment, and submit related reports as required by FDOT. 13)It will notify FDOT and request assistance if a vehicle would become unserviceable. 14)It will submit an annual financial audit report to FDOT (FDOTSingleAuditQdot.state.tl.us), if required. Date: 1 \t Z `\.(4, Tim Nance,Chairman (Typed name and title of authorized representative) (Signature of authorized representative) ATTEST •- A Ap.ro d as to • m . d legality DWI 6 � BRO i;K` LERK 1: , S'�'`R. each — 'g eputy County Attorney II atte,,st as to. irman's signs trro.b V 16 Li EXHIBIT I: COORDINATED PUBLIC TRANSIT-HUMAN SERVICES TRANSPORTATION PLAN To be completed and signed by an individual authorized by the governing board of the applicant's agency and submitted with the grant application. The Collier County Board of County Commissioners certifies and assures to the Florida Department of Transportation in regard to its application for assistance under 49 U.S.C. 5310 dated January 12, 2016: 1. This grant request is included in a coordinated plan compliant with Federal Transit Administration Circular FTA C 9070.1G. 2. The name of this coordinated plan is provided below. Collier County Transit Development Plan (TDP) 3. The agency that adopted this coordinated plan is provided below. Collier County,Collier Area Transit& Paratransit 4. The date the coordinated plan was adopted is provided below. June 23,2015 5. The page number of the coordinated plan that this application supports. Page 140 Under Section 10: 10 Year Implementation Plan Date: \ \Z\\14, Signature: Typed name and title: Tim Nance, Chairman 67, AT °w`" ,, dll CLERK A, .roved . form an' eg.ter try Attest as to'C g; Scott • cach, Dcpu y Co•ttorncy signature only. �� t EXHIBIT J: STANDARD LOBBYING CERTIFICATION FORM FEDERAL FISCAL YEAR 2016 NOTE: All grant awards issued to a recipient in the amount of$100,000 or more must include a signed standard lobbying form. The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that: (1)No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment,or modification of any Federal contract,grant, loan,or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," (a copy the form can be obtained from http:/hvww.dot.state.tl.us/transit/Pages/grantsadministration.shtm) in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65,to be codified at 2 U.S.C. 1601,el seq.)] (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. [Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.] The Contractor, Collier County , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801,et seq., apply to this certification and disclosure, if any. 1 4//atte,e Signature of Contractor's Authorized Official Tirrt Nance,Chairman Name and Title of Contractor's Authorized Official v2..\vlo Date Approv d s to to ndegality ATTEST - ENViGi-11" . SROC , CLERK Scott R. Te,ch, eputy County Attorney '`tlest as to airman r � signature only. 6 D 3 EXHIBIT L: COORDINATION CERIFICATION Qt Rondo Corn-,...on to,the cT, Transportation July 9, 2013 Disadvantaged Ms. Michelle Arnold Rick Scott Collier County Board of County Commissioners/Collier Area Transit Governor 3299 East Tamiami Trail, Suite 103 David Darm Naples, FL 34112 Chairperson Mike Willingham Subject: Collier County Community Transportation Coordinator Designation Vice Chairman Memorandum of Agreement(MOA)# TD1303 Steven Holmes Dear Ms. Arnold: Executive Director Enclosed is the executed MOA for your records. As you know,the Commission for the Transportation Disadvantaged(Commission)approved Collier County Board of County Commissioners/Collier Area Transit,to serve as the Community Transportation Coordinator for Collier County. This designation is effective July 1, 2013 through June 30,2018. Pursuant to the MOA,a new 2013-18 Transportation Disadvantaged Service Plan (TDSP)shall be submitted to the Commission no later than 120 calendar days from July 1, 2013 (October 28, 2013). This TDSP must be approved by the Local Coordinating Board prior to submission to us for approval. Please coordinate this effort with the Collier County MPO as your Designated Official Planning Organization. As a reference,the Instruction Manual for the MOA and TDSP is located on our website at: http://www.dot.state.fl.us/ctd/program info/programdevelopmentsection. Thank you for your continued support and participation in the coordinated transportation system of Collier County. If you have any questions or need any additional information,please contact me at(850)410-5712. Sincerely, ? • Pte John Irvine Area 6 Project Manager Enclosure: Executed Memorandum of Agreement cc: Ms. Lucy Ayers, Collier MPO(email only) Suwannee Street,MS-49 era Tallahassee,FL 32399-0450 Phone:(850)410.5700 to Toll Free:(800)983.2435 Er..)Fax:(850)410-5752 www.dot.state.fi.uslctd 16 03 Contract# TD1303 Effective: 7/1/13 to 6/30/18 STATE OF FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED MEMORANDUM OF AGREEMENT This Memorandum of Agreement is between the COMMISSION FOR THE TRANSPORTATION DISADVANTAGED, hereby referred to as the "Commission," and Collier County Board of County Commissioners/Collier Area Transit, 3299 East Tamiami Trail, Suite 103, Naples, FL 34112, the COMMUNITY TRANSPORTATION COORDINATOR, designated pursuant to Chapter 427, F.S., to serve the transportation disadvantaged for the community that includes the entire area of Collier county(ies), and hereafter referred to as the "Coordinator." This Agreement is made in consideration of the mutual benefits to both parties; said consideration acknowledged hereto by the parties as good and valuable consideration. The Parties Agree: I. The Coordinator Shall: A. Become and remain totally apprised of all of the Transportation Disadvantaged resources available or planned in their designated service area. This knowledge will be used to plan, coordinate, and implement the most cost effective transportation disadvantaged transit system possible under the economic and other conditions that exist in the designated service area. B. Plan and work with Community Transportation Coordinators in adjacent and other areas of the state to coordinate the provision of community trips that might be handled at a lower overall cost to the community by another Coordinator. This includes honoring any Commission-approved statewide certification program that allows for intercounty transportation opportunities, C, Arrange for all services in accordance with Chapter 427, Florida Statutes, and Rule 41-2, FAC, and as further required by the Commission and the local Coordinating Board approved Transportation Disadvantaged Service Plan. D. Return any acquired profits or surplus funds originating through the course of business as the Coordinator that are beyond the amounts(s) specifically identified and approved in the accompanying Transportation Disadvantaged Service Plan. Such profits or funds shall be returned to the Coordinator's transportation system or to any subsequent Coordinator, as a total transportation system subsidy, to be applied to the immediate following operational year. The Coordinator will include similar language in all coordination contracts to assure that transportation disadvantaged related revenues are put back into transportation disadvantaged services. Rcv. 24!02/2012 1 3 E. Accomplish this Project by: 1. Developing a Transportation Disadvantaged Service Plan for approval by the local Coordinating Board and the Commission. Coordinators who are newly designated to a particular service area shall submit a local Coordinating Board approved Transportation Disadvantaged Service Plan, within 120 calendar days following the execution of the Coordinator's initial memorandum of agreement with the Commission, for approval by the Commission. All subsequent Transportation Disadvantaged Service Plans shall be submitted and approved with the corresponding memorandum of agreement. The approved Transportation Disadvantaged Service Plan will be implemented and monitored to provide for community-wide transportation services for purchase by non-sponsored transportation disadvantaged persons, contracting social service agencies, and other entities that use local, state, or federal government funds for the purchase of transportation for the transportation disadvantaged. 2. Maximizing the use of available public school transportation resources and public fixed route or fixed schedule transit services and assuring that private or public transit, paratransit operators, and school boards have been afforded a fair opportunity to participate to the maximum extent feasible in the planning process and in the development of the provisions of the Transportation Disadvantaged Service Plan for the transportation disadvantaged. 3. Providing or arranging 24-hour, 7-day per week transportation disadvantaged service as required in the designated service area by any Federal, State or Local Government agency sponsoring such services. The provision of said services shall be furnished in accordance with the prior notification requirements identified in the local Coordinating Board and Commission approved Transportation Disadvantaged Service Plan. 4. Complying with all local, state, and federal laws and regulations that apply to the provision of transportation disadvantaged services. 5. Submitting to the Commission an Annual Operating Report detailing demographic, operational, and financial data regarding coordination activities in the designated service area. The report shall be prepared on forms provided by the Commission and according to the instructions of said forms. F. Comply with Audit and Record Keeping Requirements by: 1. Utilizing the Commission recognized Chart of Accounts defined in the Transportation Accounting Consortium Model Uniform Accounting System for Rural and Specialized Transportation Providers (uniform accounting system) for all transportation disadvantaged accounting and reporting purposes Community Transportation Coordinators with existing and equivalent accounting systems are not required to adopt the Chart of Accounts in lieu of their existing Chart of Accounts but shall prepare all reports, invoices, and fiscal documents relating to the transportation disadvantaged functions and activities using the chart of accounts and accounting definitions as outlined in the above referenced manual. 1603 2. Assuming the responsibility of invoicing for any transportation services arranged, unless otherwise stipulated by a purchase of service contract or coordination contract. 3. Maintaining and filing with the Commission, local Coordinating Board, and all purchasing agencies/entities such progress, fiscal, inventory, and other reports as those entities may require during the period of this Agreement. 4. Providing copies of finance and compliance audits to the Commission and local Coordinating Board as requested by the Commission or local Coordinating Board. G. Retain all financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement for a period of five (5) years after termination of this Agreement. If an audit has been initiated and audit findings have not been resolved at the end of five (5) years, the records shall be retained until resolution of the audit findings. The Coordinator shall assure that these records shall be subject to inspection, review, or audit at all reasonable times by persons duly authorized by the Commission or this Agreement. They shall have full access to and the right to examine any of the said records and documents during the retention period. H. Comply with Safety Requirements by: 1. Complying with Section 341.061, F.S., and Rule 14-90, FAC, concerning System Safety; or complying with Chapter 234.051, F.S., regarding school bus safety requirements for those services provided through a school board; and 2. Assuring compliance with local, state, and federal laws, and Commission policies relating to drug testing. Conduct drug and alcohol testing for safety sensitive job positions within the coordinated system regarding pre-employment, randomization, post-accident, and reasonable suspicion as required by the Federal Highway Administration and the Federal Transit Administration. Comply with Commission insurance requirements by maintaining at least minimum liability insurance coverage in the amount of $200,000 for any one person and $300,000 per occurrence at all times during the existence of this Agreement for all transportation services purchased or provided for the transportation disadvantaged through the Community Transportation Coordinator. Upon the execution of this Agreement, the Coordinator shall add the Commission as an additional named insured to all insurance policies covering vehicles transporting the transportation disadvantaged. In the event of any cancellation or changes in the limits of liability in the insurance policy, the insurance agent or broker shall notify the Commission. The Coordinator shall insure that contracting transportation operators and coordination contractors also maintain the same minimum liability insurance, or an equal governmental insurance program. Insurance coverage in excess of $1 million per occurrence must be approved by the Commission and the local Coordinating Board before inclusion in the Transportation Disadvantaged Service Plan or in the justification of rates and fare structures. Such coverage may be provided by a self- insurance program established and operating under the laws of the State of Florida and written verification of insurance protection in accordance with Section 768.28, Florida Statutes, shall be provided to the Commission upon request. 16 0 3 J. Safeguard information by not using or disclosing any information concerning a user of services under this Agreement for any purpose not in conformity with the local, state and federal regulations (45 CFR, Part 205.50), except upon order of a court, written consent of the recipient, or his/her responsible parent or guardian when authorized by law. K. Protect Civil Rights by: 1. Complying with state and federal laws including but not limited to laws regarding discrimination on the basis of sex, race, religion, age, disability, sexual orientation, or national origin. The Coordinator gives this assurance in consideration of and for the purpose of obtaining federal grants, loans, contracts (except contracts of insurance or guaranty), property, discounts, or other federal financial assistance to programs or activities receiving or benefiting from federal financial assistance and agreeing to complete a Civil Rights Compliance Questionnaire if so requested by the Commission. 2. Agreeing that compliance with this assurance constitutes a condition of continued receipt of or benefit from federal financial assistance, and that it is binding upon the Coordinator, its successors, subcontractors, transferee, and assignees for the period during which such assistance is provided. Assure that all operators, subcontractors, subgrantee, or others with whom the Coordinator arranges to provide services or benefits to participants or employees in connection with any of its programs and activities are not discriminating against those participants or employees in violation of the above statutes, regulations, guidelines, and standards. In the event of failure to comply, the Coordinator agrees that the Commission may, at its discretion, seek a court order requiring compliance with the terms of this assurance or seek other appropriate judicial or administrative relief, to include assistance being terminated and further assistance being denied. L. To the extent allowed by Section 768.28, Florida Statutes, and only to the monetary and other limitations contained therein, indemnify and hold harmless the Commission and all of the Commission's members, officers, agents, and employees; purchasing agency/entity officers, agents, and employees; and the local, state, and federal governments from any claim, loss, damage, cost, charge or expense arising out of any act, action, neglect or omission by the Coordinator during the performance of this Agreement, whether direct or indirect, and whether to any person or property to which the Commission or said parties may be subject, except that neither the Coordinator nor any of its sub-contractors will be liable under this section for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of the Commission or any of its members, officers, agents or employees; purchasing agency/entity, officers, agents, and employees; and local, state, or federal governments. Nothing herein is intended to serve as a waiver of sovereign immunity by any agency/entity or Coordinator to which sovereign immunity may be applicable. Nothing herein shall be construed as consent by a state agency/entity or political subdivision of the State of Florida or the federal government to be sued by third parties in any matter arising out of any Agreement or contract. Notwithstanding the foregoing, pursuant to Section 768.28, Florida Statutes, no agency or subdivision of the state shall be required to indemnify, insure, or assume any liability for the Commission's negligence. 4 1 6 3 M. Comply with standards and performance requirements of the Commission, the local Coordinating Board approved Transportation Disadvantaged Service Plan, and any purchase of service contracting agencies/entities. Failure to meet the requirements or obligations set forth in this MOA, and performance requirements established and monitored by the local Coordinating Board in the approved Transportation Disadvantaged Service Plan, shall be due cause for non-payment of reimbursement invoices until such deficiencies have been addressed or corrected to the satisfaction of the Commission. N. Comply with subcontracting requirements by executing or negotiating contracts for transportation services with Transportation Operators and Coordination Contractors, and assuring that the conditions of such contracts are maintained. The requirements of Part 1, Paragraph E.5. through M are to be included in all contracts, subcontracts, coordination contracts, and assignments made by the Coordinator for services under this Agreement. Said contracts, subcontracts, coordination contracts, and assignments will be reviewed and approved annually by the Coordinator and local Coordinating Board for conformance with the requirements of this Agreement. O. Comply with the following requirements concerning drivers and vehicles: 1. Drivers for paratransit services, including coordination contractors, shall be required to announce and identify themselves by name and company in a manner that is conducive to communications with the specific passenger, upon pickup of each rider, group of riders, or representative, guardian, or associate of the rider, except in situations where the driver regularly transports the rider on a recurring basis. Each driver must have photo identification that is in view of the passenger. Name patches, inscriptions or badges that affix to driver clothing are acceptable. For transit services, the driver photo identification shall be in a conspicuous location in the vehicle. 2. The paratransit driver shall provide the passenger with boarding assistance, if necessary or requested, to the seating portion of the vehicle. The boarding assistance shall include opening the vehicle door, fastening the seat belt or utilization of wheelchair securement devices, storage of mobility assistive devices, and closing the vehicle door. In certain paratransit service categories, the driver may also be required to open and close doors to buildings, except in situations in which assistance in opening/closing building doors would not be safe for passengers remaining on the vehicle. Assisted access must be in a dignified manner. Drivers may not assist wheelchair up or down more than one step. unless it can be performed safely as determined by the passenger, guardian, and driver. 3. All vehicles shall be equipped with two-way communications in good working order and be audible to the driver at all times to the base. 4. All vehicles providing service within the coordinated system, shall have working air conditioners and heaters in each vehicle. Vehicles that do not have a working air conditioner or heater will be scheduled for repair or replacement as soon as possible. Gti0%,2 912 C J `- /J 6 fl P. Comply with other requirements as follows: 1. Transport an escort of a passenger and dependent children as locally negotiated and identified in the local Transportation Disadvantaged Service Plan. 2. Determine locally in the Transportation Disadvantaged Service Plan, the use, responsibility, and cost of child restraint devices. 3. Transport with the passenger at no additional charge, passenger property that can be carried by the passenger and/or driver in one trip and can be safely stowed on the vehicle. Additional requirements may be negotiated for carrying and loading rider property beyond this amount. Passenger property does not include wheelchairs, child seats, stretchers, secured oxygen, personal assistive devices, or intravenous devices. 4. Provide shelter, security, and safety of passengers at vehicle transfer points. 5. Post a local or other toll-free number for complaints or grievances inside each vehicle. The local complaint process shall be outlined as a section in the local Transportation Disadvantaged Service Plan including advising the dissatisfied person about the Commission's Ombudsman Program as a step within the process as approved by the local Coordinating Board. 6. Provide out-of-service-area trips, when determined locally and approved by the local Coordinating Board, except in instances where local ordinances prohibit such trips. 7. Keep interior of all vehicles free from dirt, grime, oil, trash, torn upholstery, damaged or broken seats, protruding metal or other objects or materials which could soil items placed in the vehicle or provide discomfort for the passenger. 8. Determine locally by the local Coordinating Board and provide in the local Transportation Disadvantaged Service Plan the billing requirements of the Community Transportation Coordinator. All bills shall be paid to subcontractors within 7 calendar days after receipt of said payment by the Coordinator, in accordance with Section 287.0585, Florida Statutes. 9. Maintain or have access to a passenger/trip database on each rider being transported within the system. 10. Provide each rider and escort, child, or personal care attendant adequate seating for paratransit services. No more passengers than the registered passenger seating capacity shall be scheduled or transported in a vehicle at any time. For transit services provided by transit vehicles, adequate seating or standing space will be provided to each rider and escort, child, or personal care attendant, and no more passengers than the registered passenger seating or standing capacity shall be scheduled or transported in a vehicle at any time. 11. First Aid shall be determined locally and provided in the local Transportation '2C..2 6 �' 1603 Disadvantaged Service Plan. 12. Cardiopulmonary Resuscitation shall be determined locally and provided in the local Transportation Disadvantaged Service Plan. II. The Commission Shall: A. Recognize the Coordinator as the entity described in Section 427.011(5), Florida Statutes, and Rule 41-2.002(4), F.A.C. B. Attempt to insure that all entities with transportation disadvantaged funds will purchase transportation disadvantaged services through the Coordinator's system. III. The Coordinator and the Commission Further Agree: A. Nothing in this Agreement shall require the Commission to observe or enforce compliance with any provision thereof, perform any other act or do any other thing in contravention of any applicable state law. If any of the provisions of this Agreement is found by a court of law to violate any applicable state law, the purchasing agency/entity will at once notify the Commission in writing in order that appropriate changes and modifications may be made by the Commission and the Coordinator to the end that the Coordinator may proceed as soon as possible with the provision of transportation services. B. If any part or provision of this Agreement is held invalid, the remainder of this Agreement shall be binding on the parties hereto. C. Termination Conditions: 1. Termination at Will - This Agreement may be terminated by either party upon no less than thirty (30) days notice, without cause. Said notice shall be delivered by certified mail, return receipt required, or in person with proof of delivery. 2. Termination for Breach - Unless the Coordinator's breach is waived by the Commission in writing, the Commission may, by written notice to the Coordinator, terminate this Agreement upon no less than twenty-four (24) hours notice. Said notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. Waiver by the Commission of breach of any provision of this Agreement shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this Agreement, and shall not act as a waiver or estoppel to enforcement of any provision of this Agreement. The provisions herein do not limit the Commission's right to remedies at law or to damages. D. This agreement will expire unless an extension is granted to the Coordinator in writing by the Commission, in accordance with Chapter 287, Florida Statutes. E. Renegotiations or Modifications of this Agreement shall only be valid when they have been reduced to writing, duly approved by the Commission, and signed by both parties hereto. • 16 3 F. Notice and Contact: The name and address of the contract manager for the Commission for this Agreement is: Executive Director, 605 Suwannee Street, MS-49, Tallahassee, FL 32399-0450. The representative/position of the Coordinator responsible for administration of the program under this Agreement is: Michelle Arnold, Director Alternative Transportation Modes Department 32.99 East Tamiami Trail, Suite 103, Naples, FL 34112 In the event that either party designates different representatives after execution of this Agreement, notice of the name and address of the new representative will be rendered in writing to the other party and said notification attached to originals of this Agreement This document has been reviewed in its entirety and approved by the Local Coordinating Board at its official meetingId on May 2, 2013. r It27 Coordinating Board Chairperson Donna Fiala WITNESS WHEREOF, the parties hereto have caused these presents to be executed. COMMUNITY TRANSPORTATION STATE OF FLORIDA, COMMISSION FOR COORDINATOR: THE TRANSPORTATION DISADVANTAGED: Collier Co Board of County Commissioners Agency Name Georgia A. Hiller, sq. Steven Holmes Printed Name • uthorizedividual Printed Name of Authorized Individual i ! f r Signature �, : . . .— Signatt�i �.� t +rx.. Title: Chairwoman Title. Executive Director ATTEST: DWIGHT E.,IIROCE,;C.t:RRK A signature Daly.,., App, 1 :•t, •)' rttflcgality (t.•`:' r T. 1•l rat fa c...D. Jeffre' 7":'• kow s I I. , Coun. g homey .. 8 rr:;''l 161) 3 Title VI Plan Collier Area Transit's Title VI Program 16 3 RESOLUTION NO, 2016-0 3 A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, AUTHORIZING ITS CHAIRPERSON TO SIGN AND SUBMIT A SECTION 5311 GRANT APPLICATION, INCLUDING ALL RELATED DOCUMENTS AND ASSURANCES, TO THE FLORIDA DEPARTMENT OF TRANSPORTATION, TO ACCEPT A GRANT AWARD IN CONNECTION WITH THAT APPLICATION, AND AUTHORIZING THE EXPENDITURE OF GRANT FUNDS PURSUANT TO THE GRANT AWARDED. WHEREAS , 49 U.S.C. § 5311 authorizes the Secretary of Transportation to make grants and loans to local government authorities such as Collier County to help provide rural transit services;and WHEREAS, each year, through an application process administered by the Florida Department of Transportation, Collier Area Transit has obtained funds that are used for providing rural transportation services to the residents of Collier County; and WHEREAS, the Board of County Commissioners of Collier County, Florida, has the authority to apply for and accept grants and make purchases and expend funds pursuant to grant awards made by the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes and by the Federal Transit Administration Act of 1964,as amended. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners, Collier County, Florida, that: 1. The BOARD authorizes and approves its Chair, to sign and submit any and all documents required in connection with the Federal Transit Administration 49 U.S.C. § 5311 Grant Application and Award including, but not limited to: (a) authorizing the Chair to accept and execute any required certifications and assurances and all supporting documents relating to the grant awarded to the County, (b) approving all necessary budget amendments to receive and use grant dollars received above or below the target grant award referenced in the Section 5311 grant application, and (c) authorize the expenditure of grant funds pursuant to the grant awarded,unless specifically rescinded. 2. The BOARD'S Registered Agent in Florida is Jeffrey A. Klatzkow, County Attorney. The registered Agent's address is 3301 East Tarniami Trail, Naples, FL 34112. 3. This Resolution shall be effective immediately upon signature by the Chair. 1 3 6 This Resolution adopted after motion,second and majority vote favoring same,this I 2A4.-‘day of January,2016. Board of County Commissioners Collier County,Florida BY; TIM ANC , Chairman r .N ATTE,ST:,.. DWIG1-1T-g. BOCK,Clerk • :11 • ,effik, *an s s*aturp:04 App s ved as to orm eg ty: 4 I / • 1.* Wcott R. each Deputy County Attorney - ) 2 ‘,11 4 _ _ a! • rik '0',,...., r, $'&:.S�, , * a rT$">ip�, >k�r •.F+}.+�u ,,. '`a`+�wtf�N#SI�rx' n^K""�`�„'am3,r s�••���r,,¢,',#�..; 6 -4 f -.1:::. ffi ;.w� i €�i'a*. ,•r txyt -s... ' tr xesyk. r!t zt,� � � y?.:: #� ��a '§ ?..tram, e -� x2. Esa1,7..„..„-,,,. � t47ya' x .��; . �ct s#s._-*t co�'''.:,..r".--.3'':<, 4re a *r.:', q ' �� +4 b �` ' rX ' '� d� � .„1,. tfii ° ': t Y ' ,% a . td S y-1 , nr k +",. Fy t,.., s ?ge y '' s q ' b , o+x - ;:. `^•.,n�•S,'.�-,.3-�s �x n ,atey,�a4\s c'',�"'sy�s.,'.�$,^a&s �.+x�s__�S>B ��y'„.�&'''.f :y�,.�.v v`#.�'3gy 4r`i**,.ys�.y: �,e . 'y °�_s.Lr�t 9�(;x -�+'ar•'v"$f"`a rr�a¢c�4i'g'.,'.Sfi'rs�^S: a� a. Yz ' mak x }, k `' . , a� bis .d § R , ` i ., iF irt ,., . 0' : 7 ` ,-,. ° Is iii Ph G �i xu 4, r1 4,+ a yrF wzi A, ae ?u a ` '„fia ^ t ' ain � ' # w.ynm0.d £ Z '. '„ x ' ry x ptia # '1 'It� "!`4a :4. a " ' Ax ,x '.44- €„ „tk � ,.ia a .s+. ' e 3m t " i , . $! = fi .* � `� ” :„i t � � "`` ' ai ` . � t �a. Y � ' iw $ "+ s yfa? A. t. �.� ` i S$' 's. M1 a 5 x s x ax t ' a ass �,rr +'' d y f :. � �� � � � � � ,r1/-4.1 �<` ��11' ��g�� � � �� '� �� feu 1�m � {` 'e 4 t $4,.+,+-4 ,.,+I 4'j5� re r s z,4-- -ae,m# 4' "re'` ." a . ,ae8• e . , SECTION 11 FORMULA GRANT FCR RURAL AREAS 1 H4$^ gra:3 ^9$� .' &” c'� "M t�'Y 'iF '& ' '°d'$L t` F°s ` '4 ,"'Z'eMG'sE Cx -% . }t P. � Sj '"{FOPERATING & CAPITAASSISTANCE APPLICATION 20.509 FLORIDA DEPARTMENT OF TRANSPORTATION—PUBLIC TRANSIT OFFICE 'V seas � J kw .`Jfit Co ler County Public Services Department Public Transit& Neighorbhood Enhancement Division DATE Michelle S. Peronto Local Agency Program Coordinator FDOT, District One, Procurement Office 801 North Broadway Avenue Bartow, Florida 33830 Subject: 2016 U.S.C. Section 5311, Formula Grants for Rural Areas - 20.509 5311 State of Florida Department of Transportation Grant Application Submission Dear Ms. Peronto: Collier County submits this Application for the Section 5311 Program Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. Collier County further agrees, to the extent provided by law (in case of a government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend and hold harmless the FDOT and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense out of the non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated in this Application. This Application is submitted on this \Z- day of��r�,a. , 201 Lc, with two (2) original resolutions or certified copies of the original resolution authorizing Sincerely, Michelle Edwards Arnold, Director Public Transit& Neighborhood Enhancement Department cc: Debi Stephens, District 1 Transit Unit "r Public Transit&Neighborhood Enhancement Division•3299 Tamiami Trail East,Suite 103•Naples,Florida 34112-5746.239-252-5640 2 FAX 239-252-6628•vww.colfergov.net 1 / 07 6. CHECKLIST FOR APPLICATION COMPLETENESS 6.1. APPLIES TO APPLICANTS FOR OPERATING ASSISTANCE Name of Applicant: Collier County Board of County Commissioners Check One: New Applicant Recurring Applicant X The following documents must be included in section 5311 Operating Assistance Applications in the order listed: X Checklist for Application Completeness (this form) X Applicant's cover letter(see Appendix 11.3 for Sample) X Two (2)copies of the governing board's Resolution (see Appendix 11.2 for Sample) X Application for Federal Assistance (Form 424, Code 20.509) X Exhibit A: Current System Description X Exhibit A-l: Fact Sheet X Exhibit B—Proposed Project Description X Forms B-1 and B-2 (Operating and Administrative Expense&Revenues; Grant Request) X Form B-3 and proof of local match NA Form B-4: Breakdown of Transportation Costs NA Form B-5: Calculating Service Area Percentages X Exhibit E: Federal Certifications and Assurances X Exhibit J: Standard Lobbying Certification Form X Exhibit K: FTA Section 5333(b)Assurance. X Copy of the Title VI Plan FOR DEPARTMENT USE ONLY Date: Letter received from the Local RPC/Clearinghouse 6 13 3 Application for Federal Assistance SF-424 •�.Typed(Sdbmessiom I I•z.Type of : I ' Revisicit select apprcpiate{etkY(si. Preapplicalion New QApplioa6on Cordinuatiort "Other(Sped/i): ChengedfCorrected Application Revision '3.Date Received 4,Appicant identifier, 5a.Federal Entity Identifier 5b.Federal Award Identifier State Use Only: B.Date Reoeired by State:L 7.Stals Application Identifier: I.APPLICANT INFORMATION: a. Name: Corer County Board of County Commissioners 'b.EmployerfTaxpayer Identification Number(EINlTII): •c.(]panizalienal DUNS: 159-6000558 x.76997790000 d.Address: `streett: 3299 Tamiami Trail East,Suite 103 • q. Street2: I 'City: Naples CountylParisbr I L State. F::Florida Province: _. •Country RSA: RHI TE'.t Snits _ *' Zip t Postai Code: 34112 - e,Organizational Unit: Department Name: Division Name: Public Services Public Transit&Neighborhood Enhancement f.Name and contact information of person to be contacted on matters involving this application: Prete Mrs. Q Fast Name. Michelle Middle Name:. 'Last Name: I 14mold Suffix: I"i ri ' 'Division Director Organizational Affiliation: Telephanr NurNxr 239-252-5641 fax Nsenber: 1239-252-3929 'Emat' D'ImNance@colliergov.net dd 1 Application for Federal Assistance SF-424 •S.Type of Applicant t:Select Applicant Type: ELLCounty Government - Type of Applicant 2:Select Applicant Type: Type of Applicant 3:Select Applicant Type 'Other(specify): "10.Name of Federal Agency: Federal Transit Administration 11.Catalog of Federal Domestic Assistance Number: CFDA 20.509 CFDA Tele: Section 5311 *12.Funding Opportunity Number, Section 5311 Formula Grants for Rural Areas Program 13.Competition identification Number; Not Applicable Tele: Not Applicable 14.Areas Affected by Project(Cities.Counties.Stades,etc.): Immokalee,GG Estates, Rural Collier Co. Add Attachment vaw.Altecivei-ei;Tel •15.Descriptive Title of Applicant's Project Operating assistance to off-set cost of public transportation provided in the rural(non-urban) areas of Collier County. Attach soap:rang doosnents as specified in agency instructions, r-AddAttadynan 1111 16 3 Application for Federal Assistance SF-424 16.Congressional Districts OF. a.Applicant 19&_25 1 e.PmgramtProject f 19&25 I Attach an ukEtional list of PrvgnunuProject Congressional Districts if needed. ltddAdtaclitnent filet€attac;titii rt i.',Jeri`Ly"ern r+t, 17.Proposed Project a.start Date: 10/01/2011 b.End Dale- 09/30/201 18.Estimated Funding CS): 'a.Federal $511,800 'b Applicant 'c.State 'd.Local $511,800 'e,Other 'f. Program income 'g.TOTAL $1,023,600 IS.is Application Subject to Review By State Under Executive Order 12372 Process? a.This applcalion was made avaiable to the State under the Executive Order 1M72 Process for review on b.Program is subject to E,O.12372 but has not been selected by the State for review. x c.Program is not covered by E.O,12372. '20.is the Applicant- Delinquent On Any Federal Debt?Pt"Yes,"provide exptanatian in attachment.)1 ElYes t/t Ido If"Yes",provide explanation and attach tt Ald,A1±0e1tnsn' f ..-let 'a* t.nt J : 16El 3 EXHIBIT A System Description What is a general overview of the organization including its mission, program goals and objectives? The Collier County Board of County Commissioner is the governing body for the Public Transportation system in Collier County. The Public Transportation system, Collier Area Transit (CAT), operates under the supervision of the Collier County Division of Public Transit & Neighborhood Enhancement (PTNE) for the Collier County Public Service Department. CAT serves as the public transit provider for Collier County, serving the Naples, Marco Island, and Immokalee areas. It is the mission of CAT to provide safe, accessible and courteous public transportation services to our customers. What is the organizational structure, type of operation, number of employees, and other pertinent organizational information? Include an organizational chart that shows the positions that are involved in the transit department i.e.fleet manager, vehicle maintenance. The organizational chart may be placed after this exhibit. Collier County is considered a complete brokerage system, contracting all fixed route and paratransit operation services to Keolis Transit America who is responsible for the day to day transit operations of the transit system. Who is responsible for insurance, training, management, and administration of the agency's transportation program? Keolis hires and trains all bus operators, customer service staff, and administrative personnel to run the operations. The County compensates the vendor by the revenue hour for fixed route and per trip for paratransit. The Contractor is responsible for providing recommendations related to all fixed route bus service planning activities related to operations of CAT fixed route bus services including, but not limited to: bus routes, schedules, days and hours of operations, bus stop locations, location of bus stop improvements, preparation of all planning documents, cost estimates and other such activities relative to overall system administration, pending the County's review and approval. Periodic contract monitoring to ensure continued compliance with the service contract is the responsibility of the both the Contractor and the County. Keolis is responsible for the insurance of all vehicles. The management of the Keolis contract is conducted by the PTNE Division, who has a total of 4.5 employees within the Transit section. Who provides maintenance for the vehicles? Is it outsourced? What type of Preventative Maintenance work does the agency do on-site? Collier County purchases and maintains the vehicles used for the system. The Fleet Management Department provides for regular preventative maintenance of all vehicles at the CAT Operations center located at 8300 Radio Road. The on-site maintenance provided on site is consistent with the Florida Department of Transportation (FDOT) Preventative Maintenance Standards with schedule "A" inspections completed at 6,000 miles; schedule "B" inspections at 12,000 miles and schedule "C" inspections conducted at 24,000. 8 63 What is the agency's current number of transportation related employees? Currently Keolis employs 100 employees and the County employs 7.5 employees which includes the Fleet maintenance staff. Who will drive the vehicle, number of drivers, CDL certifications? (if capital assistance is requested). This grant request does not include the capital assistance. The existing vehicle inventory will be utilized as provided for below. However Keolis driver will drive the existing vehicles. They employ a total of 42 drivers, 42 have CDL certifications. What is a detailed description of service routes and ridership numbers? The system currently has a total of 18 routes and 1 express route. The system operates with one main transfer facility located at the government center and a secondary transfer facility located at the administration, operation and maintenance facility on Radio Road (major renovations underway). There are 4 additional transfer points in the system. Overall CAT provided 1,094,103 rides in 2015, with 4 routes averaging over 22 passengers per revenue hour. Ridership The system experienced a spike in ridership in Fiscal Year 2013 which can be explained by the peak of the recession with most residents utilizing those resources available that would help to stretch their dollars. Transit is an affordable means of getting round the community and we believe many residents took advantage of its affordability. The Table below provides ridership information for the non-urbanized area which represents approximately 20%of ridership on the overall system. Fixed Route Ridership FY 2010—2015 Non-Urban Area Ridership 300,000 250,000 200,000 z , 150,000 ` ' I Ridership 100,000 ..__.__ • 50,000 r r t , �.`�.-T .�.5.� r FY10 FY 11 FY 12 FY 13 FY 14 FY15 9 ti ti U 16 Li 3 8.2. EXHIBIT A-1: FACT SHEET Collier County Board of County Commissioners Name of Applicant: CURRENTLY IF GRANT IS AWARDED 1.Number of one-way passenger trips.* PER YEAR 219,916 220,000 2.Number of individuals served unduplicated (first ride per rider per fiscal year). 219,916 220,000 PER YEAR** 3.Number of vehicles used for this 6 6 service.ACTUAL 4.Number of ambulatory seats. 30 30 AVERAGE PER VEHICLE (Total ambulatory seats divided by total number of fleet vehicles) 5.Number of wheelchair positions. AVERAGE PER VEHICLE 2 2 (Total wheelchair positions divided by total number of fleet vehicles) 6. Vehicle PER YEAR miles traveled. 522,912 522,912 7. Average vehicle miles PER DAY 1,456.58 1,456.58 8. Normal vehicle hours in operation. 58,64 58.64 PER DAY 9. Normal number of days in operation. PER WEEK 6.83 6.83 10.Trip length(roundtrip). 14.8 15 AVERAGE Estimates are acceptable.The information listed should be specific to the Section 5311 funds and not agency wide. * One way passenger trip is the unit of service provided each time a passenger enters the vehicle, is transported,then exits the vehicle. Each different destination would constitute a passenger trip **The unduplicated riders are for current year and the subsequent year once the grant is awarded 16 0 $ EXHIBIT B Proposed Project Description (not to exceed three (3) pages) 1. Is the project to continue the existing level of services, to expand present service, or to provide new service? How will a grant award be used? If the grant is awarded, will the agency provide more hours? If the grant is awarded, will the agency provide service to a larger geographic area? If the grant is awarded, will the agency provide shorter headways?If the grant is awarded, will the agency provide more trips? Section 5311 funding for operating assistance is essential if service is to continue for the non- urbanized areas of the County. Because this request is not an expansion of service or providing new service, the grant, if awarded will not provide more service hours, provide service to a larger geographic area or reduce headways. 2. if a grant award will be used to maintain services as described in Exhibit A, specifically explain how it will be used in the context of total service. (Make sure to include information on how the agency will maintain adequate financial, maintenance, and operating records and comply with FTA reporting requirements including information for the Annual Program of Projects Status Reports, Milestone Activity Reports, NTD reporting, DBE reports etc.) The 5311 grant helps fund five (5) non-urbanized/rural routes. According to the 2010 Census majority of the County's workforce lives in the rural area and majority of the activity centers are within the urban area, Activity centers include major employers, health care centers and public services. Route 19 (Golden Gate Estate/Immokalee Shuttle), provides a shuttle to and from the Immokalee area and services the Golden Gate Estates area to the transfer station at the Collier County Government Center. This route serves to bring the residents from the rural area to the urban areas where our activity centers are located and provides access for those passengers to return home. Route 121 (Immokalee/Marco Express), provides an early morning and late evening express service between Immokalee and Marco Island. This express route serves to bring the residents of the rural area to the urban areas where the major employers are located and provides access for those passengers to return to home. Both routes (19 and 121) further the federal goal of the program to enhance the access of low-income individuals and others within the non-urbanized area to employment. Route 22 and Route 23 (Immokalee Circulator), provide continuous public transit service within the rural community of Immokalee. Route 24 (US 41 East/Charlee Estates), provides access to residents in the rural areas east of Collier Boulevard off East Tamiami Trail to services and employment in the urban areas. Only that portion of Route 24 that serves the rural area is being funded with 5311 grant funds. The Collier County Board of County Commissioners, Collier Area Transit (CAT) is requesting FTA Section 5311 funds in the total project amount of$1,154,750. State match funds in the amount of$577,375 (50%). This will be matched with local funds in the amount of$577,375 (50%). 3. Give a detailed explanation of the need for the vehicle and provide evidence of the need. No vehicles are being requested as part of this grant application. 11 �.r 16 0 3 4. Will a grant award be used to replace existing equipment or purchase additional vehicles/equipment?Provide details. No, the grant award will not be used to replace existing equipment or purchase additional vehicles/equipment. The funding request is for operating expenses only. 5. Identify vehicles/equipment being replaced and list them on the "Current Vehicle and Transportation Equipment Inventory"form (see page 44). NA 6. Describe the agency's maintenance program and include a section describing how vehicles will be maintained without interruptions in service(who, what, where, and when). All vehicles are maintained by Collier County Fleet Management Division staff specifically assigned to Transit. The vehicles are held to a strict preventative maintenance schedule consistent with FDOT standards. Additionally, Fleet staff are experts and ensure that ail repairs are completed timely and available for service, 7. If vehicles and/or equipment are proposed to be used by a lessee or private operator under contract to the applicant, identify the proposed lessee/operator. All vehicles are operated by a private vendor, Keolis Transit America, under contract with the County to provide the Transit service. The operations of this vendor are monitored by the County on a continual basis. a. Include an equitable plan for distribution of vehicles/equipment to lessees/operator. NA - the vehicles/equipment are owned by the County and are disposed of through the County's normal auction or asset disposal process after such asset has met its useful life. 8. Each applicant shall indicate whether they are a government authority or a private non- profit agency,provide a brief description of the project which includes the counties served, whether the applicant employees are represented by a union and if so represented the name and local number of the union. Collier County is the applicant and is a government authority working with a private vendor, Keolis, to provide the service being requested by this grant. Some Keolis employees are represented by the Transport Workers Union, Local 525 AFL-CIO 9. Fully explain your transportation program a. Service hours,planned service, routes and trip types Service hours for these routes vary from as early as 3:45 a.m.to as late as 8:20 p.m. The service planned for this grant will provide access to people in non-urbanized areas of Collier County. Funds from this grant will be used to continue operation of fixed route to provide access to people in non-urbanized areas to health care, shopping, education, employment, public services and recreation. Because many of these services are not available in the rural area, most people must travel to the urban areas in order to receive these services. These funds will be used to fund routes that are open to the general public and are not subject to the prioritization process as described in the Transportation Disadvantaged Service Plan (TDSP). b b. Staffing—include plan for training on vehicle equipment such as wheelchair lifts,etc. All staff are currently trained on the use of vehicles and equipment utilized for the operations of this service. c. Records maintenance All records are maintained by Collier County staff to ensure compliance with all local, State and Federal requirements. Those employee records maintained by the vendor to verified maintenance of all required licensure and training are inspected by Collier County regularly. d. Vehicle maintenance—who, what, when and where All vehicles are maintained by Collier County Fleet Management Division staff specifically assigned to Transit at the CAT Operations center located at 8300 Radio Road. e. CDL requirements All drivers for this service will have the required CDL certificates. The current vendor employs a total of 42 drivers, 42 have CDL certifications. f. System Safety Program Plan (SSPP) A-written safety program has been developed and is maintained by the Contractor which includes safety policies and practices, accident procedures and reporting, and other training materials and documented in the System Safety Program Plan (SSPP) and the System Security Emergency Preparedness Plan (SSEPP). Collier County conducts an annual System Safety review of the Contractor to comply with safety requirements of Chapter 14-90, Florida Administrative Code (FAC). The Contractor's documented safety program includes the following components: • Accident Response Plan • Accident Review Process and Analysis • Determination of an Accident as Preventable or Non-Preventable, Utilizing the National Safety Council (NSC) Guidelines • Employee Retraining Provisions • Driver Incentive Provisions • Programs and Methods to be Utilized to Promote Safety Awareness • Employee Training and Required Certifications The Contractor shall participate in tabletop, emergency preparedness training exercise as requested by the County. The contractor is considered essential personnel and shall be available upon request for evacuation and transportation for any emergency events 24/7. g. Drug free work place-Drug&Alcohol Testing Program The Contractor administers a Drug and Alcohol (D&A) Program which meets all of the Federal and Collier County requirements. In addition, the Contractor requires all subcontractors providing services for the fixed route service to adhere to the testing requirements of this D&A program. CAT performs D&A testing in accordance with United Stated Department of Transportation (US DOT) and Federal Transit Administration (FTA) regulations, as defined in Title 49 Code of Federal Regulations (CFR), Parts 40 and 655. The Contractor produces documentation necessary to establish its compliance with Title 49 CFR, Parts 653 and 654. All County employees that fall under this requirement also go through the above noted testing. 13 16fl3 8.3.4.QUESTIONS RELATED TO ALL AGENCIES REQUESTING OPERATING FUNDS 1. How do you currently fund the operations of your transit program? Collier County currently provides about $2 million dollars each year from local funds to provide fixed route services. Grant funds help to expand resources so that transit services can be provided to those who need it most. 2. if this grant is not fully funded, can you still proceed with this program? Collier Area Transit, as many other transit agencies across the nation, is facing tough financial times and local funds contribution is stagnate. Should the State not approve this grant, CAT may be forced to reduce routes. With a reduction in service, many passengers would not have access to medical, work, recreational, and other life sustaining activities that public transit n o w makes possible. It is critical that Collier Area Transit receives these 5311 funds to continue to provide access to people in the non-urbanized area of Collier County to these services. 14 C:c) , � . 9.3. FORM B-1: TRANSPORTATION RELATED OPERATING AND ADMINISTRATIVE EXPENSES Name of Applicant: Collier County Board of County Commissioners Name of Transit Program: Collier Area Transit (CAT) Applicant Fiscal period start and end dates: October 1,lois to September 30,2017 State Fiscal period from: July 1, 2016 to June 30. 2017 EXPENSE CATEGORY TOTAL EXPENSE FTA ELIGIBLE EXPENSE Labor (501) $ 181,400 $ 64,600 Fringe and Benefits(502) $73,900 $26.300 Services (503) $121,000 $43,100 Materials and Supplies (504) $1,193,600 $425,300 Vehicle Maintenance(504.01) $948,700 $338,000 Utilities(505) $47,900 $17,100 Insurance(506) $7,300 $2,600 Licenses and Taxes(507) $5,000 $1,800 Purchased Transit Service(508) $3,731,000 $1,329,400 Miscellaneous(509) $298,100 $106,200 Leases and Rentals(512) $2,000 $700 Depreciation(513) $0 $0 TOTAL $ 6,609,900 $2,355,100 (a) SECTION 5311 GRANT REQUEST: Total FTA Eligible Expenses (from Form B-1, above) $2,355,100 (a) Rural Passenger Fares (from Form B-2) $ 307,900 (b) Operating Deficit $2,347,200 (c) [FTA Eligible Expenses(a) minus Rural Passenger Fares(b)] (from Form B-2) Section 5311 Request $ 1,023,600 (d) (No more than 50% of Operating Deficit) Grant Total All Revenues (from Form B-2) $ 1,999,000 *(e) Note: If Grand Total Revenues (e) exceeds FTA Eligible Expenses (a), reduce the Section 5311 Request (d) by that amount. n 3 9.5. FORM B-2: TRANSPORTATION-RELATED OPERATING AND ADMINISTRATIVE REVENUES Name of Applicant: Collier County Board of County Commissioners Name of Transit Program: Collier Area Transit Applicant Fiscal period start and end dates: October 1,2016 to September 30, 2017 State Fiscal period from July 1, 2016 to June 30, 2017 OPERATING REVENUE REVENUE USED AS CATEGORY TOTAL REVENUE FTA MATCH Passenger Fares for Transit Service(401) Total=$ 1,030,600 Rural=$ 307,900 (b) Special Transit Fares(402) School Bus Service Revenues(403) 1 Freight Tariffs(404) Charter Service Revenues(405) Auxiliary Transportation Revenues(406) Non-transportation Revenues(407) Total Operating Revenue $ 1,338,500 $ OTHER REVENUE CATEGORY Taxes Levied directly by the Transit System(408) Local Cash Grants and Reimbursements (409) $1,383,400 Local Special Fare Assistance(410) State Cash Grants and Reimbursements (4t1) $1,079,000 $1,079,900 i State Special Fare Assistance(412) Federal Cash Grants and Reimbursements (4 t 3) $1,499,700 $919,100 Interest Income(414) Contributed Services(430) Contributed Cash(431) Subsidy from Other Sectors of Operations (440) Total of Other Revenue $3,962,100 GRAND TOTAL 5,300,600 ALL REVENUE5 $ 1,999,000 (e) 16 �. 16 3 9.6. FORM B-3: LOCAL MATCH FOR THIS APPLICATION The Section 5311 federal share of eligible operating expenses may not exceed 50%. Some combination of state,local,or private funding sources must be identified and committed to provide the required non- federal share. The non-federal share may be cash,or in-kind contributions. Funds may be local,private, state, or(up to one half) unrestricted Federal funds. Funds may not include any borrowed against the value of capital equipment funded in whole or in part by State and/or Federal sources. The Section 5311 Program is unique to Federal programs in that it permits up to one half the required match to be derived from other unrestricted Federal funds. Federal funds are unrestricted when a Federal agency permits its funds to match Section 5311.Essentially,all Federal social service programs,such as Medicaid,employment training,vocational rehabilitation services and Temporary Assistance for Needy Families, using transit services are unrestricted; other USDOT Programs are not. Contract revenue from the provision of transit services to social service agencies may also be used as local match. The costs associated with providing the contract revenue service must be included in the project budget if using contract revenue as match. In most other Federal programs,such revenues would be treated as program income, not as match. Non-cash, in-kind contributions such as donations of goods or services,volunteered services are eligible to be counted towards the local match only if their value is formally documented, supported and pre-approved by the District Office. Any funds committed as match to another Federal program may not be used to match Section 5311 funds. The Applicant Agency must certify that matching funds are available at the time of application. Name of Applicant: Collier County Board of County Commissioners Sources and amounts of local share for the operating assistance being requested: SOURCE: AMOUNT: / ee„,atfe.e_ (Signature of authorized representative) Tim Nance, BCC Chairman (Name and title of authorized representative) Attacher cumentatfon i of match funds immediately behind this page.Proof may consist of,but not be limited to:wittenfstatements from county commissions,state agencies,city managers,mayors, tcAticESZils, orgaHlLations, accounting firms and financi. ;,,titu ions. ) ..rovea as to fo and egality DWI T E. BRIX CLERKverr- r sc• Z each, eputy County Attorne e $ap,to Cliairman's signature only, 16fl3 Exhibit C: Public Hearing Notice Public Notice Public Notice is hereby given that Collier County will applyto the Florida Department of Transportation for a capital grant under Section 5310 of the Federal Transit Act of 1991,as amended,for the purchase of four (4)paratransit vehicles to be used for the provision of public transit services within Collier County FL. Collier County will also be applying to the Florida Department of Transportation for a grant under section 5311 of the Federal Transit Act of 1991, as amended for total operating expenses in the amount of$511.800 to be used for the provision ofublic transit services in Collier County's non urbanized areas. Collier Countywill also be applyingto the Florida Department of Transprtation for a grant uder section 5339 of the Federal Transit Act of 1991,as amended,for improving ten(10)bus stop locations to be used for the support of public transit services within Collier County's non-urbanized areas. Any interested party may request a public hearing by the Collier CountyBoard of County Commissioners regarding the Program of Prects for these grant applications, This hearing will be conducted if and only if a written request for the hearing is received wit hinl0(ten)days of this notice.Requests for a hearing must be sent to Florida Department of Transportation,District One Modal Development Office/Public Transit Southwest Urban Area.Office at the Fort Myers Operations Center 2981 North East Pine Island Road; Cape Coral, Florida 33909 and copy Michelle E. Arnold Collier Area Transit, 3299 East Tamiami Trail #103. Naples, Florida 34112, Any interested party may obtain more information about these grants by visitor ourwebsite at www. cotllertransitcom, in person or by contacting Mrs. Michelle E. Arnold. Public Transit Director, at (219) 252.5841 between the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday Public comment period will open Wednesday,December 2,2415 through Monday,January 2,2016. Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services should contact Michelle E. Arnold at. rnicbeliearnold€tcoiliergov.net, Collier County Public Services Department, Public Transit and Neighborhood Enhancement Division 3299 East Tamiami Trail #103, Naples, FL 3411.2; (239) 252-5841. Collier Area Transit operates In compliance with Federal Transit Administration, (FTA) program requirements and ensures that transit services are made available and equitably distributed and provides equal access and mobility to any person without regard to race, color, or national origin disability, gender or age.Title VI of the Civil Rights Act of 1964;FTA Circular 4702.1A. "Title VI and Title VI Dependent Guidelines for Federal Transit Administration Recipients." Any person who believes he/she has been discriminated because of race,color,religion,sex,age, national origin, disability or family status may file a complaint. with the Florida Department of Transportation, District One, Title VI Coordinator,Robin Parrish,at(863)5192675 or by writing her at P.O. Box 1249, Bartow,Florida 33831.Collier Area Transit has a Disadvantaged Business Enterprise(DBE)goal of 1.48%. December 3,2016 No.826024 EXHIBIT E: FEDERAL FISCAL YEAR 2015 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE View I Modify Recipient General Conlael Parson Cart's&Assurances} Codes+ jPattrgent Codes) o,�an.,anrn ) ( cat I brscriplian App:kawr wA I..:_...CM Oate ) Teat I RE.^..iJIRE^FOR EACH APFUC:.NT JI ,1'2'x'"C to U2 i.0813v1m0 ,J t 1,21.2011 :5 .a52.:ntgC+T A::'.O FROC.SREMENT 5,5- gs ?RIVA I E>EGT Ofi PROTEC'IONS n:: I Y+ , Affirmation of CertWtcations and Assurances :! FE..ERAL GCA4TA CERT1'SC.ATSON5 AND ASSURA,C:ES t...*FeRTURE RriufeC 1'ur?C1n;Ana si$rTAGran.4*,ti*11*Y•4.,t tyM,t41 Ffin9::la f".jrxi ....F PMt4TrJtt f!F'.Ff''Ee:ANT ,;Ort at'a Sara. St.Cnan Y Camel. Pxr ' CERTIFY I (Required of all Applicants for FTA funding and all FTA Grantees with an active Capital or Formula Project) AFFIRMATION OF APPLICANT Name of the Applicant: Collier County Board Of County Commissioners Name and Relationship of the Authorized Representative:Stephen Y Carnell BY SIGNING BELOW, on behalf of the Applicant, I declare that it has duly authorized me to make these Certifications and Assurances and bind its compliance. Thus, it agrees to comply with all Federal statutes and regulations, and follow applicable Federal guidance, and comply with the Certifications and Assurances as indicated on the foregoing page applicable to each application its Authorized Representative makes to the Federal Transit Administration (FTA) in Federal Fiscal Year 2015, irrespective of whether the individual that acted on his or her Applicant's behalf continues to represent it. FTA intends that the Certifications and Assurances the Applicant selects on the other side of this document should apply to each Project for which it seeks now, or may later seek FTA funding during Federal Fiscal Year 2015. The Applicant affirms the truthfulness and accuracy of the Certifications and Assurances it has selected in the statements submitted with this document and any other submission made to FTA, and acknowledges that the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801 et seq., and implementing U.S. DOT regulations, 'Program Fraud Civil Remedies,' 49 CFR part 31, apply to any 18 1603 certification, assurance or submission made to FTA. The criminal provisions of 18 U.S.C. 1001 apply to any certification, assurance, or submission made in connection with a Federal public transportation program authorized by 49 U.S.C.Chapter 53 or any other statute In signing this document, I declare under penalties of perjury that the foregoing Certifications and Assurances, and any other statements made by me on behalf of the Applicant are true and accurate. Signature:Stephen Y Carnell Date: 11/21/2014 Name:Stephen Y Carnell Authorized Representative of Applicant AFFIRMATION OF APPLICANT'S ATTORNEY For(Name of Applicant):Collier County Board Of County Commissioners As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority under State, local, or tribal government law, as applicable, to make and comply with the Certifications and Assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the Certifications and Assurances have been legally made and constitute legal and binding obligations on it. I further affirm that, to the best of my knowledge, there is no legislation or litigation pending or imminent that might adversely affect the validity of these Certifications and Assurances, or of the performance of its FTA Project or Projects. Signature: Scott R Teach Date: 11/10/2014 Name: Scott R Teach Attorney for Applicant Each Applicant for FTA funding and each FTA Grantee with an active Capital or Formula Project must provide an Affirmation of Applicant's Attorney pertaining to the Applicant's legal capacity.The Applicant may enter its signature in lieu of the Attorney's signature, provided the Applicant has on file this Affirmation,signed by the attorney and dated this fiscal year. 19 ,, r� 1603 8.5. EXHIBIT J: STANDARD LOBBYING CERTIFICATION FORM FEDERAL FISCAL YEAR 2016 NOTE: All grant awards issued to a recipient in the amount of 5100,000 or more must include a signed standard lobbying form. The undersigned [Contractor] certifies,to the best of his or her knowledge and belief,that: (1)No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of an agency,a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant,the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment,or modification of any Federal contract, grant, loan,or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency,a Member of Congress,an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," (a copy the form can be obtained from http://www.dot.state.fl.us/transit/Pages/arantsadministration.shtm)in accordance with its instructions[as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note:Language in paragraph(2)herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65,to be codified at 2 U.S.C. 1601,et seq.)} (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers(including subcontracts,subgrants,and contracts under grants, loans, and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31,U.S.C. § 1352(as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. [Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.] The Contractor, Collier County , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition,the Contractor understands and agrees the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any. Signature of Contractor's Authorized Official BCC Chairman Name and Title of Contractor's Authorized Official ( V7—.V(1,0 Date • ATTEST • _ p v s to fo and egality V� DWIGHT E. BR* K, CLERK c3,c; f/„�_,A„,‘,;)L. : ••c, R.l'each,Deputy County Attorney Attest a °te hafihi an's 16 Q 3 8.6. EXHIBIT K: FTA SECTION 5333 (B) ASSURANCE (Note: By signing the following assurance,the recipient of Section 5311 and/or 5311(f)assistance assures it will comply with the labor protection provisions of 49 U.S.C. 5333(b) by one of the following actions: (1) signing the Special Warranty for the Rural Area Program (see FTA Circular C 9040.1E,Chapter X); (2)agreeing to alternative comparable arrangements approved by the Department of Labor(DOL); or(3)obtaining a waiver from the DOL.) Collier County Board of County Commissioners The (hereinafter referred to as the"Recipient")HEREBY • ASSURES that the"Special Section 5333 (b)Warranty for Application to the Small Urban and Rural Program" has been reviewed and certifies to the Florida Department of Transportation that it will comply with its provisions and all its provisions will be incorporated into any contract between the recipient and any sub-recipient which will expend funds received as a result of an application to the Florida Department of Transportation under the FTA Section 5311 Program. Dated \ Tim Nance, BCC Chairman (Name and Title of Authorized Representative) (Signature of Authorized Representative) Note: All applicants must complete the following form and submit it with the above Assurance. LISTING OF RECIPIENTS, OTHER ELIGIBLE SURFACE TRANSPORTATION PROVIDERS, UNIONS OF SUB-RECIPIENTS,AND LABOR ORGANIZATIONS REPRESENTING EMPLOYEES OF SUCH PROVIDERS,IF ANY (See Appendix for Example) 2 4 1 Site Project by Name, 3 Identify Unions(and Identify Recipients of Description,and Provider Identify Other Eligible Providers)Representing Transportation Assistance (e.g.Recipient,other Surface Transportation Employees of Providers in Under this Grant. Agency,or Contractor) Providers(Type of Service) Columns 1,2,and 3 Collier County Board of Application for FTA Section Collier Area Transit for urban Transport Workers Union County Commissioners 5311 Operating Assistance Transit Service Local 525 AFL-CIO funding for FY 15/16 for Collier 2395 North Courtenay Pkwv, Area Transit to provide Suite 104 continuing public transportation Merritt Island,FL 32953 services to residents of the non- ... urba+ilz:.cl arcue of Csllxr County traveling within the rural area and/or the adjacent urban area and returning to rural domicile. • ..raved a . form ... 1::ality ATTEST - DWIGHT E. BROC CLERK . ow_ Ord/. o ',t-Teach,Deputy County Attorne (0) Attest as.to Chaartaan's c„) 4,, RESOLUTION NO.2016- 0 4 A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, AUTHORIZING ITS CHAIRMAN TO SIGN AND SUBMIT A SECTION 5339 GRANT APPLICATION, INCLUDING ALL RELATED DOCUMENTS AND ASSURANCES, TO THE FLORIDA DEPARTMENT OF TRANSPORTATION, TO ACCEPT A GRANT AWARD IN CONNECTION WITH THAT APPLICATION, AND AUTHORIZING THE EXPENDITURE OF GRANT FUNDS PURSUANT TO THE GRANT AWARDED. WHEREAS , 49 U.S.C. § 5339 authorizes the Secretary of Transportation to make grants and loans to local government authorities such as Collier County to help provide rural transit services;and WHEREAS, through an application process administered by the Florida Department of Transportation, Collier Area Transit has obtained funds that are used for providing rural transportation services to the residents of Collier County;and WHEREAS, the Board of County Commissioners of Collier County, Florida, has the authority to apply for and accept grants and make purchases and expend funds pursuant to grant awards made by the Florida Department of Transportation as authorized by Chapter 341, Florida Statutes and by the Federal Transit Administration Act of 1964,as amended. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners, Collier County,Florida,that: 1. The BOARD authorizes and approves its Chair to sign and submit any and all documents required in connection with the Federal Transit Administration 49 U.S.C. § 5339 Grant Application and Award including, but not limited to: (a) authorizing the Chair to accept and execute any required certifications and assurances and all supporting documents relating to the grant awarded to the County, (b) approving all necessary budget amendments to receive and use grant dollars received above or below the target grant award referenced in the Section 5339 grant application, and (c) authorize the expenditure of grant funds pursuant to the grant awarded,unless specifically rescinded. 2. The County Manager, or his designee, is authorized to revise and execute any and all documents necessary to fully process the application for the Federal Transit Administration Section 5339 Grant,and to accept any grant funds received on behalf of the County. 3. The BOARD'S Registered Agent in Florida is Jeffrey A. Klatzkow, County Attorney. The registered Agent's address is 3299 East Tamiami Trail,Naples,FL 34112. 4. This Resolution shall be effective immediately upon signature by the Chair. 1 CN. 16 0 3 kZn This Resolution adopted after motion,second and majority vote favoring same,this _day of January,2016. F< ATTEST: BOARD OF COUNTY COMMISSIONERS D IGHT E. BR K,Clerk COLLIBILrealNTY,FLORIDA By: / i &tde_ Attest a�t Chat ` 'rs,-sj.Clerk Tim Nance,Chairman S . ature onl . ppr. of as to '. v legal sufficiency: r I wr �1�ott Teach Deputy County Attorney 2 CA L f CHECKLIST FOR APPLICATION COMPLETENESS Name of Applicant: Collier County Board of County Commissioners Check one: New Applicant Recurring Applicant J The following must be included in the Application for Section 5339 Capital Assistance in the order listed. 1 Checklist for Application Completeness (this form) J Applicant's cover letter (see appendix 10.3 for Sample) 1 Two(2) copies of the governing board's Resolution (see appendix 10.2 for sample). • Application for Federal Assistance(Form 424, Code 20.526) • Exhibit A: Current System Description • Exhibit A-1: Fact Sheet(if grant is for vehicles/equipment) • Exhibit B: Proposed Project Description • Exhibit C: Public Hearing and Publisher's Affidavit (public agencies only) NA Form C-4: Current Vehicle and Equipment Inventory (if grant is for vehicles/equipment) • Form C-5: Capital Request NA Exhibit D: Leasing Exhibit E: Federal Certifications and Assurances NA Exhibit F: Certification of Equivalent Service(if grant is for non-accessible vehicles) Exhibit G: Applicant Certification and Assurance to FDOT Exhibit J: Standard Lobbying Certification Form Exhibit K: FTA Section 5333(b) Assurance f Copy of the Title VI Plan If grant is for facilities: Copy of cover letter sent with application submitted to Local Clearinghouse Agency/RPC Date: Exhibit H: Protection of the Environment FOR DEPARTMENT USE ONLY Date: Letter received from the Local RPC/Clearinghouse Co ler County Public Services Division Public Transit & Neighborhood Enhancement Tuesday, January 15, 2016 Michelle S. Peronto Local Agency Program Coordinator FDOT, District One, Procurement Office 801 North Broadway Avenue Bartow, Florida 33830 Re: 5339 Grant Submittal Dear Ms. Peronto: Collier County submits this Application for the Section 5339 Program Grant and agrees to comply with all assurances and exhibits attached hereto and by this reference made a part thereof, as itemized in the Checklist for Application Completeness. Collier County further agrees, to the extent provided by law (in case of a government agency in accordance with Sections 129.07 and 768.28, Florida Statutes) to indemnify, defend and hold harmless the Department and all of its officers, agents and employees from any claim, loss, damage, cost, charge, or expense arising out of the non-compliance by the Agency, its officers, agents or employees, with any of the assurances stated in this Application. This Application is submitted on the 15th day of January, 2016 with two (2) original resolutions or certified copies of the original resolution authorizing the Chairman of the Board of County Commissioners to sign this Application. Thank you for your assistance in this matter. Sincerely, Michelle E. Arnold Director, Public Transit& Neighborhood Enhancement Collier Area Transit .0%1 IA�r � • I.ti Pubic Transit&Neighbcn ood Enhancement•3299 Tamiami Trail E.,Suite 103•Naples,Florida 34112.5746.239-252-5840•FAX 239-252-6628•moed,colliergov.net > .t Application for Federal Assistance SF-424 16.Congressional Districts Of: a.Applicant F,19;25 'b.Program/Project 1 Attach an additional list of Program/Project Congressional Districts if needed. —_ Add Attachment l i ?:''I } ,.i,t 1 1_,v.r.i °,'r+4nt' 17,Proposed Project: [09/30/201 5 1 a.Start Date: ll0/01(201 5 1 j *b.End Date: ... 18.Estimated Funding(S): 'a.Federal 202,90;0,00 'b.Applicant I I c.State 1.... 5 0,600.00 'd.Local 'a.Other 'I. Program Income 'g.TOTAL I 253,000.00 *19,Is Application Subject to Review By State Under Executive Order 12372 Process? ii 1J a.This application was made available to the State under the Executive Order 12372 Process for review on t I Z b.Program is subject to E.O. 12372 but has not been selected by the State for review, E c.Program is not covered by E.O.12372. *20.Is the Applicant Delinquent On Any Federal Debt? (If"Yes,"provide explanation in attachment.) n Yes E No If"Yes",provide explanation and attach +] ,\(;.1 t I t.rl,[)r',Ii 1 I.( .l e ittt .ii Ilf:ilt I '1,.."'a!1'dlaCrllm7.•1t:. 21.*By signing this application,I certify(1)to the statements contained In the list of certifications'*and(2)that the statements herein are true, complete and accurate to the best of my knowledge.I also provide the required assurances"'and agree to comply with any resulting terms if I accept an award.I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties.(U.S,Code,Title 218,Section 1001) Z "IAGREE "The list of certifications and assurances,or an Internet site where you may obtain this list is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: kr. ,, 'First Name: [Tim Middle Name: l _. — 'last Name: [Nance —. Suffix: 1......_...._. • *Tale: IC hal man 'Telephone Number: ,939-25,>-8604 ,Fax Number;l I 'Email: (i i t . i *a creltic k y tgov.net. " '`Date Signed: { 1 'Signature of Authorized Representative ��" i 1 kZ\)u. elu_i.+ -04-,I"; g,` . it,CLERK S A pro ed as form to 1i /�f/y Li f =� asfiu �ajrman s - cAnn^4irre enter Application for Federal Assistance SF-424 *9,Type of Applicant 1:Select Applicant Type: — IS: County Gove trunert _ y._ ___. _.__ --•- Type of Applicant 2:Select Applicant Type: i Type of Applicant 3:Select Applicant Type: •Other(spedfy): *10.Name of Federal Agency: Federal Transit Administration _,_,_ 11.Catalog of Federal Domestic Assistance Number: '20.526 CFDA Title: 3ert.ion `939 , '12.Funding Opportunity Number: •Title: 13.Competition Identification Number: Title: I 14,Areas Affected by Project(Cities,Counties,States,etc.): 7—_.. .... __.____-_ Ji Ali �r7e:ii Delete Attachment VienrAttachment�Inttokaiee Golden Gate Estates.?CaG • .15.Descriptive Tide of Applicant's Project: -----i FCrpi.tal. Assistance to improve Existing bus stops in the rural area to bring them into ADA !compliance, adding shelters, and a bench with trash receptacle and bike rack. 1 Attach supporting documents as specified in agency instructions. Add Attachments (r ek.,rtt 3,,1_a,= v. tacr;xee;ti I (2) , 1 1603 OMB Number:4040-0004 View Burden Statement _, Expiration Date:813 112 0 1 6 Application for Federal Assistance SF-424 *1.Type of Submission: .2.Type of Application: 'If Revision,select appropriate letter(s): n Reapplication Z New i Z Application 0 Continuation •Other(Specify): 0 Changed/Corrected Application 0 Revision 1_.... '3.Date Received: 4.Applicant Identifier: 5a.Federal Entity Identifier: 5b.Federal Award Identifier: State Use Only: 6.Date Received by State: l 7.State Application Identifier: 1001 I 8.APPLICANT INFORMATION: •a,Legal Name: (Col..':tP, nm :ter County card of .ounty Cmiasione rs •b.Employer/Taxpayer Identification Number(EINITIN): *c.Organizational DUNS: 59-6000556 1 [ 269977900000 d.Address: •Streetl: 13299 Ea=ar Tactiar i Tra:i; f103 .."1Street2' *City: h:aples I County/Parish: 1 `State: EL: Florida ~ Province: rr.��l `Country: — USA: UNITED STATES J� 'zip/Postal Code: 134 1.12 e.Organizational Unit: Department Name: Division Name: IPubiicTran si.c&N IID _Enhancement' _ I Public Servicee f.Name and contact information of person to be contacted on matters Involving this application: Prefix: Mr. `First Name: Far _. 1 Middle Name: 'Last Name: De Leon Suffix: I DI Title: !senior Planner-Transit Organizational Affiliation: Emp l oye e •Telephone Number: 1239-252-4996 _ Fax Number: 239-252-6534 _ i t •Email: romardeieon@collie rgov.net ' 7( ) n 3 EXHIBIT A: CURRENT SYSTEM DESCRIPTION • What is a general overview of the organization including its mission, program goals and objectives? The Collier County Board of County Commissioner is the governing body for the Public Transportation system in Collier County. The Public Transportation system, Collier Area Transit (CAT), operates under the supervision of the Collier County Division of Public Transit & Neighborhood Enhancement (PTNE) for the Collier County Public Service Department. CAT serves as the public transit provider for Collier County, serving the Naples, Marco Island, and hnmokalee areas. It is the mission of CAT to provide safe, accessible and courteous public transportation services to our customers. • What is the organizational structure, type of operation, number of employees, and other pertinent organizational information? Include an organizational chart that shows the positions that are involved in the transit department i.e. fleet manager, vehicle maintenance. The organizational chart may be placed after this exhibit. Collier County is considered a complete brokerage system, contracting all fixed route and paratransit operation services to Keolis Transit America who is responsible for the day to day transit operations of the transit system, total number of employees 100. • Who is responsible for insurance,training, management,and administration of the agency's transportation program? Keolis hires and trains all bus operators, customer service staff, and administrative personnel to run the operations. The County compensates the vendor by the revenue hour for fixed route and per trip for paratransit. The Contractor is responsible for providing recommendations related to all fixed route bus service planning activities related to operations of CAT fixed route bus services including, but not limited to: bus routes, schedules, days and hours of operations, bus stop locations, location of bus stop improvements, preparation of all planning documents, cost estimates and other such activities relative to overall system administration, pending the County's review and approval. Periodic contract monitoring to ensure continued compliance with the service contract is the responsibility of the both the Contractor and the County. Keolis is responsible for the insurance of all vehicles, The management of the Keolis contract is conducted by the PTNE Division, who has a total of 4.5 employees within the Transit section. • Who provides maintenance for the vehicles? Is it outsourced? What type of Preventative Maintenance work does the agency do on-site? Collier County purchases and maintains the vehicles used for the system. The Fleet Management Department provides for regular preventative maintenance of all vehicles at the CAT Operations center located at 8300 Radio Road. The on-site maintenance provided on site is consistent with the Florida Department of Transportation (FDOT) Preventative Maintenance Standards with schedule "A" inspections completed at 6,000 miles; schedule "B" inspections at 12.000 miles and schedule"C"inspections conducted at 24,000. 16 0 3 • What is the agency's current number of transportation related employees? Currently Keolis employs 100 employees and the County employs 7.5 employees which includes the Fleet maintenance staff. • Who will drive the vehicle, number of drivers, CDL certifications? (if capital assistance is requested). This grant request does not include the capital assistance. The existing vehicle inventory will be utilized as provided for below. However Keolis driver will drive the existing vehicles. They employ a total of 42 drivers,42 have CDL certifications. • What is a detailed description of service routes and ridership numbers? The system currently has a total of 18 routes and I express route, 6 of which provides service to the rural area. Route 19 (Provides transportation to and from the Immokalee area to the Intermodal transfer Station), Route 28 ((Provides transportation to and from the Immokalee area to the Intermodal transfer Station), Route 121 (Provides an early morning and late evening express service between Immokalee and Marco Island), Route 22 and Route 23 (Provides a circulator within the rural Immokalee community), Route 24 (Provides transportation to and from Charlee Estates area to Intermodal Transfer Station). The system operates with one main transfer facility located at the government center and a secondary transfer facility located at the administration, operation and maintenance facility on Radio Road (major renovations underway). There are 4 additional transfer points in the system. Overall CAT provided 1,094,103 rides in 2015, with 4 routes averaging over 22 passengers per revenue hour. Ridership The system experienced a spike in ridership in Fiscal Year 2013 which can be explained by the peak of the recession with most residents utilizing those resources available that would help to stretch their dollars. Transit is an affordable means of getting round the community and we believe many residents took advantage of its affordability. Because of the high poverty level and limited access to vehicles, many residents within the Immokalee community and surrounding areas (20% of ridership on the overall system) rely on CAT for access to employment and to meet other personal needs. it is imperative that these residents are able to safely access CAT's bus stops to continue to support themselves and their families. L li � n v � C u 0 w u_, EL" zri '1' .6 ; xt V �— a cc = a a.. U ..m d i MAP. LI c c .i:t, il':-. wr. -0G.: h m ~ Cc ' r (' I. ,:,> a. 4 Q c t.£ 8 •.; n,0. 1.4..14v , � n S c s • Q 0. W 1 N w $ i Y #. U ' C m ( �� • LLQ� _ � I ' 'J. P; X HHTLj t*Z 1 1 C' U 1 '''t 1 f„,: '::;-.. 1 ,,i; I—. C A w .. CU {I) yy N (Lis_. uHd fll E r' V 1603 EXHIBIT A-1: FACT SHEET Collier County Board of County Commissioners Name of Applicant: IF GRANT IS CURRENTLY AWARDED .Number of one-way passenger trips.* 219,916 219,916 PER YEAR 2.Number of'individuals served unduplicated (first ride per rider per fiscal year). 219,916 219,916 PER YEAR** 3.Number of vehicles used for this 6 6 service.ACTUAL, 4.Number of ambulatory seats, AVERAGE PER VEHICLE 30 30 (Total ambulatory seats divided by total number of fleet vehicles) 5.Number of wheelchair positions. AVERAGE PER VEHICLE 2 2 (Total wheelchair positions divided by total number of fleet vehicles) G. Vehicle miles traveled. 522,912 522,912 PER YEAR 7. Average vehicle miles 1456.58 1456.58 PER DAY 8. Normal vehicle hours in operation. 58.64 58.64 PER DAY 9. Normal number of days in operation. 6.83 6.83 PER WEEK 10.Trip length(roundtrip). 14.8 14,8 AVERAGE Estimates are acceptable.The information listed should be specific to the Section 5311 funds and not agency wide. *One way passenger trip is the unit of service provided each time a passenger enters the vehicle, is transported,then exits the vehicle. Each different destination would constitute a passenger trip **The unduplicated riders are for current year and the subsequent year once the grant is awarded G n 3 EXHIBIT B: PROPOSED PROJECT DESCRIPTION 1. How will a grant award be used?More hours?Larger geographic area? Shorter headways?More trips? Please explain in detail. The proposed project will be an improvement to the existing service level by providing safe access to the route within the system. The improvements to the bus stops will be made within the existing service hours and service area and will have no affects on the system headways. Collier County is requesting FTA Section 5339 funds to improve existing bus stops by bringing them into ADA compliance and adding bus shelters to 6 of the 10 stops as well as adding a bench,trash, bike rack to a stop. Each stop has been inventoried and stop specific improvements have been identified. These improvements may include but are not limited to the following: adding a stable, slip resistant 5' X 8' landing pad, correcting the slope on existing pads or adjacent sidewalks, adding type E curb and gutter, adding a bus stop sign or correcting the placement of an existing sign. In order to achieve ADA compliance, sidewalk and drainage improvements may have to be added to the project. Shelter construction will include the addition of a landing pad and shelter pad, the addition of a bike rack,bench,trash receptacle, and installation of the shelter. 2. If a grant award will be used to construct bus related facilities specifically explain how it will be used in the context of total service. CAT currently has 555 bus stops, including 117 in the rural area. As we continue to address the need to improve our bus stops to meet the ADA compliance as well as enhancing accessibility, this request represents improvement to 9% of the rural bus stops. We believe by improving accessibility to these bus stops and providing shelters, the ease and comfort of the existing passengers will be enhanced and more passengers may use the service. 3. If this grant application is for a vehicle/equipment,provide a detailed explanation of the need for the vehicle and provide evidence of the need. This request does not include the purchase of vehicles therefore this question is not applicable. 4. If the grant application is for a vehicle/equipment, is the intent to replace existing vehicles/equipment or purchase additional vehicles/equipment?Provide details. The grant award will be used to improve 10 existing bus stops and add shelters at 6 of the locations and a location with a bench,trash receptacle,and bike rack. 16 0 3 5. Identify vehicles/equipment being replaced and list them on the"Current Vehicle and Transportation Equipment Inventory" form,provided elsewhere in this manual. ID Location Current Inventory 278 GOLDEN GATE BLVD& 13th St Sign,Schedule holder 279 Golden Gate Blvd and Wilson Sign 28 I Immokalee Rd&Randall Blvd Sign,Pole,Schedule Holder 282 lmmokalee Rd&Orange Tree Sign,Pole,Schedule Holder 285 Slst&Eustis Ave(Seminole Casino) , Sign,Pole,Schedule Holder 290 Wilson and Golden Gate Blvd Sign 292 GOLDEN GATE BLVD&WEBER BLVD N Sign,Pole, 32 l FARM WORKER WAY&AGRICULTURAL WAY Sign,Pole,Schedule Holder 322 Entrance to F.M.W,off of State Rd.29 Sign,Pole,Schedule Holder,Shelter 360 S 4TH ST&W MAIN ST Sign 6. If the grant application is for a vehicle/equipment, describe how vehicles will be maintained without interruptions in service (who,what,where, and when). The proposed project does not include the purchase of vehicles so this question is not applicable. 7. If the grant application is for a vehicle/equipment and if the vehicles and/or equipment are proposed to be used by a lessee or private operator under contract to the applicant, identify the proposed lessee/operator. a. Include an equitable plan for distribution of vehicles/equipment to lessees and/or private operators. Not applicable to Collier County. 8. If the grant application is for a vehicle/equipment, and you are not a CTC a coordination contract will need to be part of the application. The Collier County Board of County Commissioners functions as the Community Transportation Coordinator (CTC) and provides public transportation services as Collier Area Transit (CAT). No additional coordination is necessary. 9. How are you providing a service that the CTC cannot? Provide detailed information supporting this requirement. Ci L. The Collier County Board of County Commissioners functions as the Community Transportation Coordinator (CTC) and provides public transportation services as Collier Area Transit (CAT). No additional coordination is necessary. 10. If the grant application is for bus related facilities, please provide any pertinent documents that may be on record, to make a determinationon such things as reasonableness of cost, sufficiency of preliminary engineering and design work completed. Collier County has recently completed an ADA assessment,of which an average cost was calculated for design, construction. For the purchase of amenities a recent Bid was completed to establish a contract to purchase all shelters and amenities. 11. If the grant application is for bus related facilities, please provide a full,detailed scope of the project, including but not limited to a project schedule, construction days, method of procurement,etc. ID intersection Location ADA Deficiency Improvement ADA Compliance-Pave a level 5'x2' slab behind the sidewalk to create a GOLDEN GATE Boarding and alighting 15'x8' B&A area. Resurface the curb ramp slope to be compliant and add 278 BLVD& Golden Gate area not compliant, detectable warnings. Stripe the ESTATES Estates Schedule not accessible path through the parking LIBRARY accessible lot to the library. Move the bus schedule flush with the sidewalk. See note 2. Install New Bus Shelter-Move the stop' 360'west of the intersection. Pave a level 5'x3'slab between the sidewalk and the curb for the B&A WILSON BLVD Golden Gate Boarding and alighting area. Resurface the edge of the 279 &GOLDEN area not compliant, curb ramp to be flush with the GATE BLVD Estates No raised curb roadway, Add detectable warnings to the nearby curb ramps. Make sure the pole with the bus schedule is flush with the sidewalk. See note 1. IMMOKALEE Install New Bus Shelter-Move pole 281 RD & Golden Gate Schedule not with the bus schedule flush with the RANDALL Estates accessible sidewalk. See note 2. BLVD 1 c n 0, 4 Install New Bus Shelter-Add a IMMOKALEE detectable warning to the curb Golden Gate Schedule not ramp. Move the pole with the bus 282 RD &ORANGE Estates accessible TREE BLVD schedule flush with the sidewalk. See note 2. Install New Bus Shelter-Pave a level 5'x8'slab with a raised 6"curb for Boarding and alighting the B&A area, Pave—200'of S 1ST ST& sidewalk east to connect to the 285 EUSTIS AVE E Immokalee area not compliant, Casio's parking lot and add about No raised curb 180'of striping from through the parking lot to the entrance. See note 1. Install New Bus Shelter-Relocate bus stop—60'west of the WILSON BLVD Golden Gate Boarding and alighting intersection. Pave a level 5'x2'slab 290 &GOLDEN area not compliant, behind the sidewalk to create a 5'x8' GATE BLVD Estates No raised curb B&A area. Resurface the transition at the curb ramp. Add detectable warnings to the nearby curb ramps. ADA Compliance-Pave a level 5'x3' GOLDEN GATE slab between the curb and sidewalk 292 BLVD& Golden Gate Boarding and alighting to create a 5'x8' B&A area. Add WEBER BLVD Estates area not compliant detectable warnings at the nearby N curb ramps. Bench,Trash Receptacle,Bike Rack FARM - If the bus stops where is sign is WORKER WAY Boarding and alighting located, remove the parking spaces 321 & Immokalee area not compliant, and pave a level 5'x8' slab with a AGRICULTURA No raised curb raised 6" curb for the B&A area and L WAY add a paved connection to the parking lot. See note 1. Install Bus Shelter-Pave a level 5'x8'slab with a raised 6"curb for FARM Boarding and alighting the B&A area. Add a 10' path to 322 WORKER WAY Immokalee area not compliant, connect the B&A to the existing &STATE RD Bench not accessible, sidewalk. Resurface the curb ramps 29 No raised curb to have a slope<=8.3%and add detectable warnings, Remove a set of benches so a wheelchair can 1603 enter the shelter. See note 1. ADA Compliance-Pave a level 51)6' slab with a 6"raised curb for the 360 S 4TH ST&W Immokalee No raised curb B&A area. Pave a ramp from the MAIN ST B&A area down to the shoulder of the roadway. See notes 1 and 4, f y 1*-' n , EXHIBIT C: PUBLIC HEARING 16 LI 3 Public Notice Public Notice is hereby given that Collier County will apply to the Florida Department of iransportation for a capital grant under Section 5310 of the Federal Transit Act of 1991.as amended.for the purchase of four(4)paratransit vehicles to be used for the provision of public transit services within Collier County. FL. Collier County will also be applying to the Florida Department of Transportation for a grant under section 5311 of the Federal Transit Act of 1991, as amended for total operating expenses in the amount of$511800 to be used for the provision of public transit services in Collier County's non-urbanized areas. Collier County will also be applying to the Florida Department of Transportation for a grant under section 5339 of the Federal Transit Act of 1991.as amended,for improving ten(10)bus stop locations to be used for the support of public transit:services within Collier County's non-urbanized areas. Any interested party may request a public hearing by the Collier CountyBoard of County Commissioners regarding the Program of Proects for these grant applications. This hearing will be conducted if and only if a written request for the hearing is received within10(ten)dayys of this notice.Requests for a hearing must be sent to Florida Department of Transportation.District One Modal Development Office/Public Transit Southwest Urban Area Office at the Fort Myers Operations Center 2981 North East Pine Island Road; Cape Coral. Florida 33909 and copy Michelle E. Arnold Collier Area Transit. 3299 East Tamlami Trail #103, Naples, Florida 34112. Any interested party may obtain more information about these grants by visiting our website at www. cofiiertransit.com, in person or by contacting Mrs. Michelle E. Arnold. Public Transit Director, at (239) 252-5841 between the hours of 8:00 a.m. to 5:00 p.m.. Monday through Friday. Public comment period will open Wednesday..December 2.2015 through Monday,January 2.2016. Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services should contact Michelle E. Arnold at michellearnoidacolfiergov.net, Collier County Public Services Department. Public Transit and Neighborhood Enhancement Division 3299 East Tamiami Trail #103. Naples. FL 34112; ;239) 252-5841. Collier Area Transit operates in compliance with Federal Transit Administration, (FTA) program requirements and ensures that transit services are made available and equitably distributed. and provides equal access and mobility to any person without regard to race, color, or national origin, disability. gender or age.Title VI of the Civil Rights Act of 1964;FTA Circular 4702.1A. "Title VI and Title VI Dependent Guidelines for Federal Transit Administration Recipients.- Any person who believes he/she has been discriminated because of race,color,religion.sex,age. national origin,disability or family status may file a complaint with the Florida Department of Transportation, District One. Title VI Coordinator.Robin Parrish at(863)5192675 or by writing her at P.O. Box 1249. Bartow,Florida 33831.Collier Area Transit has a Disadvantaged Business Enterprise(DBE)goal of 1,48%. December 3,2015 No.826024 I () n , FORM Cl: TRANSPORTATION-RELATED OPERATING AND ADMINISTRATIVE EXPENSES Name of Applicant: Collier Board of County Commissioners Applicant Fiscal period start and end dates: October 1,2016 to September 30. 2017 State Fiscal period from July l. 2016 to June 30,2017 EXPENSE CATEGORY EXPENSE$ Labor (501) $ 181,400 Fringe and Benefits(502) $ 73,900 Services (503) $ 121,000 Materials and Supplies (504) $ 1,193,600 Vehicle Maintenance (504.01) $948,700 Utilities (505) $47,900 Insurance (506) $7,300 Licenses and Taxes (507) $5,000 _Purchased Transit Service(508) $ 3,3731,000 Miscellaneous(509) $298,100 Leases and Rentals (512) $2,000 Depreciation (513) $ TOTAL EXPENSE $6,609,900 FORM C-2: OPERATING AND ADMINISTRATIVE REVENUES OPERATING REVENUE CATEGORY REVENUE S Passenger Fares for Transit Service (401) $ 1,338,500 SLecial Transit Fares (402) Other(403 —407) (identify by appropriate code) TOTAL OPERATING REVENUE $ 1,338,500 OTHER REVENUE CATEGORY Taxes Levied Directly by the Transit System (408) Local Cash Grants and Reimbursements(409) $ 1,383,400 Local Special Fare Assistance(410) State Cash Grants and Reimbursements(411) $ 1,079,000 State Special Fare Assistance(412) Federal Cash Grants&Reimbursements (413) $ 1,499,700 Interest Income (414) Contributed Services (430) Contributed Cash(431) Subsidy from Other Sectors of Operations (440) TOTAL OF OTHER REVENUE $3,962,100 GRAND TOTAL ALL REVENUE $ 5,300,600 1 6 11 3 FORM C-5: CAPITAL REQUEST FORM VEHICLE REQUEST R or E Number Estimated (a) requested Description (b) As) Cost Sub- $ total EQUIPMENT REQUEST (c) 3 ADA improvements to rural bus stops-R $24,000 $8,000 each R6 Passenger shelter at rural bus stops- $207,000 $34,500 each R t Passenger bench with trash receptacle and $X2,000 bike rack at rural bus stops Sub- $ 253,000 total (a) Replacement (R)or Expansion (E). (b) Provide a brief description including the length and type vehicle,type of fuel, lift or ramp, number of seats and wheelchair positions. Do not show the Make. For example,22' gasoline bus with lift, 12 amb. seats, 2 w/c positions. (c) Show mobile radios and identify the type of radio(i.e two way radio or stereo radio), computer hardware/software,etc. under"Equipment Request." VEHICLE SUBTOTAL S +EQUIPMENT SUBTOTAL$ 253,000 =$ 253,000 (x). (x)X 80%=$ 202,400 (The Federal award amount,show this amount on Form 424 in block 18(a)] '�(7) 1 6 0 3 EXHIBIT E: FEDERAL CERTIFICATIONS AND ASSURANCES ,r;, https: ttatFFr:svreb,ft3.dot gov tk=r 1 I. 4er F_ie.ntc.E,tedif.Fe_ipi nt 'ie Fectp.asF grantee_id 1 &GUtD_pi=GvUL View 1 Modify Recipient 1.� ( l'� �r t 5 TJ 1lrff''''' General Contact Persons Cert's .Assurances' Codes'1'. 'Payment Codes) Civil Rights { Organization: ''_ Cat Description 1 Applicable WA L Cert Date J Text 01 REQUIRED FOR EACH APPLICANT ri 11/21/2014 al 02 LOBBYING 'J1 1112112014 03 PROCtJREhiENT AND PROCUREMENT SYSTE 1 7 11/2112014 va PRIVATE SECTOR PROTECTIONS fJ r'�_ 11/2.1t2014 Affirmation of Certifications and Assurances -, FEDERAL FISCAL YEAR 2016 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PA.GE Required of all Applicants for FTA funding and all.FTA Grantees with an active Capital ar Formula Project) A.F=IRA<IATION OF APPLICATHT • Official's Name: Stephen Y Carvell PIN: f! Attorney's Name:,Sc tt R Teach t. t.:,` 16 0 3 EXHIBIT G: APPLICANT CERTIFICATION AND ASSURANCES TO FDOT To be completed and signed by an individual authorized by the governing board of the applicant agency and submitted with the grant application. The Collier County Board of County Commissioners certifies and assures to the .Florida Department of Transportation in regard to its Application under U.S.C. Section 5339 dated.January 12,2016:. I) It shall adhere to all Certifications and Assurances made to the federal government in its Application. 2) It shall comply with Florida Statues: a. Section 341.051- Administration and financing of public transit and intercity bus service programs and projects b. Section 341.061 (2) -Transit Safety Standards; Inspections and System Safety Reviews 3) It shall comply with Florida Administrative Code a. Rule Chapter 14-73 - Public Transportation b. Rule Chapter 14-90 - Equipment and Operational Safety Standards for Bus Transit Systems c. Rule Chapter 14-90.0041 - Medical Examination for Bus System Driver d. Rule Chapter 41-2 -Definitions 4) It shall comply with the FDOT's: a. Bus Transit System Safety Program Procedure No. 725-030-009 b. Public Transit Substance Abuse Management Program Procedure No. 725-030-035 c. Transit Vehicle Inventory Management Procedure No. 725-030-025 d. Public Transportation Vehicle Leasing Procedure No. 725-030-001 e. FDOT Guidelines for Acquiring Vehicles f. Procurement Guidance for Transit Agencies Manual 5) It has the fiscal and managerial capability and legal authority to file the application. 6) Local matching funds will be available to purchase vehicles/equipment at the time an order is placed. 7) It will carry adequate insurance to maintain, repair, or replace project vehicles/equipment in the event of loss or damage due to an accident or casualty. 8) It will maintain project vehicles/equipment in good working order for the useful life of the vehicles/equipment. 9) It will return project vehicles/equipment to FDOT if,for any reason,they are no longer needed or used for the purpose intended. 10)It recognizes FDOT's authority to remove vehicles/equipment from its premises, at no cost to the FDOT, if the Department determines the vehicles/equipment are not used for the purpose 0 T tt 3 intended, improperly maintained, uninsured, or operated unsafely. 11)It will not enter into any lease of project vehicles/equipment or contract for transportation services with any third party without prior approval of FDOT. 12)11 will notify FDOT within 24 hours of any accident or casualty involving project vehicles/equipment, and submit related reports as required by the Department. 13)It will submit an annual financial audit report to FDOT (FDOTSineleAudit a;dot.state.fl.us), if required by FDOT. e,,a.41 Date: \ 1Z\\gyp Tim Nance, Chairman - ATTEST EC CLERK • ,prove to fo y * pality • —` Ail`rr c44•11.1, • Sem r, each,Deputy County Attorney • Attest as,to Chairman's ", + signature only. 5 EXHIBIT J: STANDARD LOBBYING CERTIFICATION FORM FEDERAL FISCAL YEAR 2016 NOTE: All grant awards issued to a recipient in the amount of S100,000 or more must include a signed standard lobbying form. The undersigned [Contractor] certifies, to the best of his or her knowledge and belief,that: (1)No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned.to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report .Lobbying," (a copy the form can be obtained from http://www.dot.state.fl.us/transitsPages/grantsadmin istration.shtm) in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2)herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (Pl. 104-65,to be codified at 2 U.S.C. 1601,et seq.)] (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans,and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. [Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than$100,000 for each such expenditure or failure.] The Contractor, Collier County , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 3 I U.S.C. A 3801, et seq., apply to this certification and disclosure, if any. Signature of Contractor's Authorized Official Tim Nance, Chairman Name and Title of Contractor's Authorized Official k.\.‘"?....\llo Date -74' ATTEST Del! T E. F3ft�3C CLERK Appro ;• as to f+ Zanality ' S i .Teach,Deputy County Attorney e ,as; Chairman' SICII�(9_IPA ori`,`` 1 6 El 3 EXHIBIT K: FTA SECTION 5333 (B) ASSURANCE (Note: By signing the following assurance, the recipient of Section 5311 and/or 5311(f) assistance assures it will comply with the labor protection provisions of 49 U.S.C. 5333(b) by one of the following actions: (1) signing the Special Warranty for the Rural Area Program (see FTA Circular C 9040.1E, Chapter X); (2) agreeing to alternative comparable arrangements approved by the Department of Labor(DOL); or(3)obtaining a waiver from the DOL.) The Collier County Board of County Commissioners (hereinafter referred to as the "Recipient") HEREBY ASSURES that the "Special Section 5333 (b) Warranty for Application to the Small Urban and Rural Program" has been reviewed and certifies to the Florida Department of Transportation that it will comply with its provisions and all its provisions will be incorporated into any contract between the recipient and any sub-recipient which will expend funds received as a result of an application to the Florida Department of Transportation under the FTA Section 5339 Program. Dated V2A\l� Tim Nance, Chairman (Name and Title of Authorized Representative) (Signature of Authorized Representative) Note: All applicants must complete the following form and submit it with the above Assurance. LISTING OF RECIPIENTS, OTHER ELIGIBLE SURFACE TRANSPORTATION I'ROVIDERS, UNIONS OF SUB-RECIPIENTS, AND LABOR ORGANIZATIONS REPRESENTING EMPLOYEES OF SUCH PROVIDERS,IF ANY (See Appendix for Example) 3 Identify Other 4 1 2 Eligible Surface Identify Unions(and Identify Recipients of Site Project by Name,Description,and Transportation Providers)Representing Transportation Assistance Provider(e.g.Recipient,other Agency,or Providers(Type Employees of Providers in Under this Grant. Contractor) of Service) Columns 1,2,and 3 Collier County Application for FTA Section 5339 Collier Area Transport works Board of Capital Assistance funding for FY Transit union Commissioners 15/16 to bring 10 bus stops within Service Local 525 AFL-CIO the rural area into compliance 2395 North with the American with Courtenay Pkwy, Disabilities Act and addition of 6 Suite 104 passenger shelters as well as a Merritt Island,32953 bench with a trash receptacle and bike rack. ATTEST DWI T E. BR CLERK Appre .t as to f nd gality • � .. Scott R.Teach, septa •ttorney `Attest ast hairilian s slgt 161j3 Collier County Board of County Commissioners Collier Area Transit (CAT) Title VI Program 2014 - 2017 Vcn ? Y Table of Contents Introduction 3 Background 5 Title VI Program Policy Statement 7 Record of Title VI Complaints, Investigations, or Lawsuits 9 General Reporting Requirements 9 Pending Applications for Financial Assistance to FTA and Agencies Other than the FTA 9 FTA Civil Rights Assurance, DOT Title VI Assurance 10 Program Specific Requirements 10 Civil Rights Compliance Review Activities 10 Service Standards and Policies 18 Assessment of Compliance 20 Other Areas of Title VI Considerations 20 Limited English Proficiency 22 Environmental Justice 32 Determination of Disproportionately High Effects on EJ Populations 33 Title VI Program Complaint Procedures 40 Title VI Complaint Form 42 List of Tables Table 1: FTA Title VI Program Checklist for all Grantees 3 Table 2: FTA Title VI Program Checklist for Urbanized Areas with a Population of 200,000 or More 4 Table 3:CAT Budget Fiscal Years 2009-2013 5 Table 4: Racial Composition of Bodies that Provide Input to Decision-Making Bodies 6 Table 5: Internal Complaints Initiated by Complainant 9 Table 6: CAT Active Federal Grant Assistance 10 Table 7:Service Changes Since the Last Title VI Update through December 2013 14 Table 8:Service Changes Related to the COA Effective May 2014 16 Table 9:CAT Service Levels by Routes 19 Table 10:Percent of Limited English Proficiency Persons by Census Tract 25-27 Table 11:Summary of Limited English Proficiency Persons within the CAT Service Area 27 Table 12: Percentage of Limited English Proficiency Students within Collier County Public Schools 28 List of Maps Map 1: Limited English Proficiency 24 Map 2: Bus Stop Amenity Locations for Low Income& Minority Populations Areas 34 Map 3: Minority Census Tracts and CAT Fixed Route&ADA Service Areas 36 Map 4: Low-Income Census Tracts and CAT Fixed Route&ADA Service Areas 37 Collier Area Transit Title VI Program Page 1 1603 List of Figures Figure 1: Distribution of Limited English Proficiency Persons within the CAT Service Area 28 Figure 2: Future Improvements Proposed to the CAT Operations Facility 38 Figure 3: Improvements to CAT Intermodal Transfer Facility 39 Appendix A:Certifications and Assurances 44 B:Sub-Recipient Monitoring Form 45 C:Collier Area Transit Route Fare and Service Change Policy 48 D:TDP Capacity Analysis 52 E:Transit Development Plan Peer Review 58 F: Community Agencies 67 G: CAT Title VI Notice 68 H: Resolution 2014-57 69 Collier Area Transit Title VI Program Page 2 n 3 Introduction Collier Area Transit, (d.b.a. "CAT") began its fixed route service in February 2001, offering service in Collier County,to include the cities of Naples, Marco Island and the Immokalee area. Collier Area Transit (CAT) operates under the supervision of the Collier County Department of Alternative Transportation Modes (ATM) for the Collier County Public Services Division. CAT provides public transit service including fixed-route bus, express bus, Americans with Disabilities (ADA) and Transportation Disadvantaged (TD) paratransit service. CAT coordinates through the State of Florida Commission for the Transportation Disadvantage with the transportation vendor providing public transportation services to Medicaid individuals. CAT is submitting this report to the Federal Transit Administration, (FTA), providing a program to ensure that transit services made available is equitably distributed, and provides equal access and mobility to any person, without regard to race, color, or national origin. This program is updated every three (3) years and received approval by FTA through April 4, 2014. This program has been prepared pursuant to Title VI of the Civil Rights Act of 1964;Title 49,Chapter 53, Section 5332 of the United States Code; and the FTAs Circular 4702.1B, "Title VI Program Guidelines for Federal Transit Administration Recipients," (October 1, 2012). The contents of this program exceed the requirement of a Public Transit Provider of its size. Although CAT provides service with fewer than 50 fixed route vehicles in peak, this update will provide compliance with all parameters of the FTA Title VI Compliance Checklist for All Grantees and Urbanized Areas with a Population of 200,000 or more shown below as Table 1 and Table 2, respectively.The source for both tables is the FTA website. Table 1: FTA Title VI Program Checklist for all Grantees Provision Circular Reference Citation Information to be included in the Title VI Report Title VI Complaint Procedures Chapter IV,part 2 49 CFR 21.9(b) A copy of the agencies procedures for filing a Title VI complaint. Record of Title VI A list of any Title VI investigations,complaints, Investigations,Complaints, Chapter IV,part 3 48 CFR 21.9(b) or lawsuits filed with the agency since the time or Lawsuits of the last submittal. Either a copy of the agency's plan for providing 49 CFR 21.5(b)and access to meaningful activities and programs Access to Services by for persons with Limited English Proficiency, Persons with LEP Chapter IV,part 4 the DOT LEP which was based on the DOT LEP guidance,or a Guidelines copy of the agency's alternative framework for providing access to activities and programs. Notifying Beneficiaries of A notice that the agency complies with Title VI Their Rights under Title VI Chapter IV,part 5 49 CFR 21.9(d) and procedures the public may follow to file a discrimination complaint. A summary of public outreach and involvement Inclusive public activities undertaken since the last submission Chapter IV part 9 DOT Order 5610 and a description of steps taken to ensure that participation minority persons had meaningful access to these activities. Collier Area Transit Title VI Program Page 3 16r Table 2: FTA Title VI Program Checklist for Urbanized Areas with a Population of 200,000 or More Provision Circular Reference Citation Information to be included in the Title VI Report Either demographic maps and charts prepared since the most recent decennial census,results Demographic Data Collection Chapter V,Part 149 49 CFR 21.9(b) of customer surveys that include demographic information,or demographic information on beneficiaries through locally developed procedures. 49CFR 21.5(b)(2); System-wide service standards(such as 49 CFR 1.5(b)(7); standards for vehicle load,vehicle headway, Service Standards Chapter V,Part 2 Appendix C to 49 distribution of transit amenities,on-time CFR 21 performance,transit availability,and transit security). 49 CFR 21.5(b)(2); Service Policies Chapter V,Part 3 49 CFR 21.5(b)(7); System-wide policies(such as policies for Appendix C to 49 vehicle assignment or transit security). CFR 21 49 CFR 2 1.5(b)(2); An analysis of the impacts on minority and low- Equity Evaluation of Service Chapter V,Part 4 49CFR 21.5(b)(7); income populations of any significant service and Fare Changes Appendix C to 49 and fare changes that occurred since the CFR 21 previous report was submitted. 49 CFR 21.5(b)(2); The results of either level of service Monitoring Chapter V,Part 5 49CFR 21.5(b)(7); monitoring,quality of service monitoring, Appendix C to 49 analysis of customer surveys,or locally CFR 21 developed monitoring procedure. The objectives of this Title VI Program include the following: 1. Ensure that federally-assisted benefits and related services are made available and are equitably distributed. 2. Ensure that the level and quality of federally-assisted services are sufficient to provide equal access and mobility to all persons. 3. Ensure adequate opportunities for all to participate in the planning and decision-making processes. 4. Ensure that placement of transit services and facilities are equitable. 5. Ensure that corrective and remedial actions are taken for all applications and receipts of federal assistance to prevent discriminatory treatment of any beneficiary. 6. Provide procedures for investigating Title VI complaints. 7. Take responsible steps for ensuring that meaningful access to programs and activities is provided for persons with Limited English Proficiency. 8. Inform the public of their rights under Title VI. Collier Area Transit Title VI Program Page 4 1603 Background Collier County, like most jurisdictions, has been drastically impacted by the downward housing market and the economy over the past several years. It has been a challenge to continue to provide public transportation services in an area that due to the economic downturn, the budget for CAT has decreased or remained stagnant over the recent years. The challenge is that with a reduction in disposable income the public is looking for more affordable options like public transportation. Consequently, after an initial reduction in ridership with the initial reduction in jobs, ridership on the CAT system has increased to record levels over the last 2 years. The demand for service coupled with budget constraints has prompted service restructuring and adjustments for efficiency purposes. The greater number of service adjustments occurred in January 2011, and are described in more detail later in this document.Table 3 presents the CAT budget over the past five years. Despite these budgetary changes, CAT continues to provide public transit service aimed at serving the maximum number of persons in the most efficient and equitable manner. Table 3:CAT Budget Fiscal Years 2009—2013 Fiscal Year FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 Fixed Route Budget $4,714,200 $4,875,200 $5,002,900 $5,307,600 $5,865,900 Paratransit Budget $3,160,100 $3,374,200 $3,592,100 $3,669,500 $3,491,800 Total $7,874,300 $8,249,400 $8,595,000 $8,977,100 $9,357,700 Percent Chan:e 5% 4% 4% 4% Over the past three years, CAT has participated in a number of compliance reviews with the Collier Metropolitan Planning Organization (MPO), FDOT, and the FTA with regard to ensuring federal and state guidelines are adhered to in transportation planning and service delivery. Over the past three years,CAT has completed a Comprehensive Operations Analysis (COA) and three (3) Minor Transit Development Plan (TDP) Updates, which have allowed ample opportunity for public input into the planning, service delivery, and capital investment program process. These planning resources have also provided CAT with significant data on its customers and the surrounding area that can be used for identification of service area populations and any necessary equity analysis prior to proceeding with decision-making activities. From the TDP/COA on-board survey, CAT was able to identify its typical rider and determine its customers' qualitative and quantitative opinions of the service provided and focus areas for future service and capital purchases. The TDP also provides an in-depth analysis of how CAT performs in comparison with peer agencies. Many aspects of the TDP and COA will be utilized to support compliance with Title VI guidelines and the full documents can be found on the CAT website at http://www.colliergov.net/CAT. The public transit services in Collier County, provided by CAT, are governed by the Collier County Board of County Commissioners.The commissioners are elected in accordance with the State of Florida District Designations as follows: Collier Area Transit Title VI Program Page 5 1603 • District 1—Donna Fiala • District 2—Georgia A. Hiller • District 3—Tom Henning • District 4—Fred W. Coyle • District 5—Tim Nance The Collier County Board of County Commissioners is the official decision-making body for Collier County and, because they are elected by the general public, CAT has no ability to ensure that there is adequate representation of minorities on this body. CAT utilizes a newly appointed Public Transit Advisory Committee (PTAC) as well as the Collier MPO and its committees to assist in decision-making. The MPO has a Technical Advisory Committee (TAC), a Citizen's Advisory Committee(CAC)and the Local Coordinating Board (LCB)who are consulted for transit decisions. The racial composition of the committees is provided below in Table 4. Table 4: Racial Composition of Bodies that Provide Input to Decision-Making Bodies PTAC Racial Composition TAC Racial Composition CAC Racial Composition LCB Racial Composition White Male-7 White Male-9 White Male-3 White Male-2 White Female-1 White Female-0 White Female-3 White Female-8 Black Male-0 Black Male-0 Black Male-1 Black Male-0 Black Female-0 Black Female-1 Black Female-0 Black Female-1 Hispanic Male-0 Hispanic Male-0 Hispanic Male-1 Hispanic Male-3 Hispanic Female-0 Hispanic Female-0 Hispanic Female-0 Hispanic Female-1 Other Male-0 Other Male-0 Other Male-0 Other Male-0 Other Female-0 Other Female-0 Other Female-0 Other Female-0 Vacancy-1 Vacancy-1 Vacancy-4 Vacancy-2 Collier Area Transit Title VI Program Page 6 16113 ri 3 Title VI Program Policy Statement CAT operates under the Alternative Transportation Modes (ATM) Department which is one of six (6) Departments within the Public Services Division of Collier County Government. CAT is the provider of public transportation, whose purpose is to deliver quality public transportation services to the general public. CAT's employees who have extensive daily contact with the public, recognize its responsibility to the community it serves and is committed to a policy of non-discrimination. Governed by the Collier County Board of County Commissioners and serving the cities of Naples, Marco Island, Everglades City, the Immokalee community, and other areas of unincorporated Collier County, CAT complies with Title VI of the Civil Rights Act. It is CAT's policy to ensure non-discriminatory transportation practices throughout Collier County. Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin in programs and activities receiving Federal financial assistance. Specifically, Title VI provides that "no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Environmental Justice (EJ) Executive Order 12898 included as a component of the Title VI requirements guarantees fair treatment for all people regardless of race and income. The requirements under EJ include CAT identifying and addressing, as appropriate, any potential disproportionate and/or adverse impact of its programs, policies, and activities on minority and low-income populations. In addition to EJ considerations in the administration of public transit,CAT in accordance with Executive Order 13166 will undertake reasonable steps to ensure that Limited English Proficiency (LEP) persons have meaningful access to programs,services, and information. The three fundamental Environmental Justice concepts are to: 1. Avoid, minimize, or mitigate disproportionately high and adverse human health or environmental effects, including social and economic effects, on minority and low-income populations. 2. Ensure the full and fair participation by all potentially affected communities in the transportation decision-making process. 3. Prevent a denial, reduction, or significant delay in the receipt of benefits by minority and low- income populations. The Public Transit Manager has been designated as the CAT Civil Rights Officer responsible for civil rights compliance and monitoring to ensure the nondiscriminatory provision of transit services and programs. In addition to the Transit Manager, the ATM Director and all Transit agency staff share in the responsibility of making CAT's Title VI program a success. Title VI compliance is given the utmost importance by CAT and its governing board. To request a copy of the agency's Title VI Program, contact the Alternative Transportation Modes (ATM) Department at the phone number, e-mail, or physical address provided below or access it on the CAT Collier Area Transit Title VI Program Page 7 website at http://www.colliergov.net/CAT. Any person who believes that they have been denied a benefit, excluded from participation in, or discriminated against under Title VI has the right to file a formal complaint in writing to the Public Transit Manager, responsible for civil rights compliance and monitoring to ensure non-discriminatory provision of transit services and programs. File your formal complaint in writing,via e-mail,or by phone using the following contacts: By Mail: Alternative Transportation Modes Department 3299 East Tamiami Trail,Suite 103 Naples, FL 34112 By Phone: CAT- (239) 252-5832 Online: http://www.colliergov.net/index.aspx?recordid=70&page=3178 Please be sure to include your name,address, and how to contact you (physical address, phone number, and/or e-mail address, etc.). Complaints are documented in the County's database, logged and tracked for investigation. Once the investigation is completed, the customer is notified of the outcome of the investigation. The Title VI Policy statement is disseminated to all staff and is available on CAT's website. Implementation of the Title VI Program is considered a legal obligation accepted as part of the financial assistance agreement entered into with the U.S. Department of Transportation's Federal Transit Administration. Individuals and organizations also have the right to file a complaint with the Federal Transit Administration's Office of Civil Rights by obtaining the complaint form from: http://www.fta.dot.gov/civilrights/title6/civil rights 5104.html Collier Area Transit Title VI Program Page 8 Record of Title VI Complaints, Investigations, or Lawsuits Active Lawsuits or Complaints Members of the public and staff who believe that they have been discriminated against based on race, color, national origin, age, gender, or disability are afforded the opportunity to have their concern documented. The following complaints indicated in Table 5 were filed or concluded between submittal of the last Title VI Plan in April 2011 through March 2014. There were no external complaints or internal complaints filed by management during this time period. The complaints noted below were registered to the vendor hired to operate the transit system, Keolis and provided to the County in accordance with their Contract. Table 5:Internal Complaints Initiated by Complainant Complainant Basis Date Filed Outcome Operator—bus driver National Origin August 22,2013 Open investigation, informal settlement talks Operator—bus driver Race,Religion,National August 23,2011 Dismissal,Notice of Right to Origin,Retaliation Sue—Unable to conclude the information obtained establishes violation of the statutes. All complaints received are given the highest priority and thoroughly investigated to ensure that any substantiated complaint is addressed and that appropriate follow-up actions are taken to correct discriminatory actions and prevent future discriminatory policies, practices,and environments. General Reporting Requirements Pending Applications for Financial Assistance to FTA and Agencies Other than the FTA As of January 31, 2014,CAT had the following pending grant applications: FTA • FL-90-X816 USC 5307 FY 2013 4. FL-34-0004 USC 5339 FY 2013 • FL-95-X069 XU FHWA Flex Funds Agencies Other than FTA • FDOT—USC 5311 Non-urbanized Area Formula Grant • FDOT—Passenger Amenities Grant(Service Development Grant) • FDOT—USC 5310 Transportation for Elderly Persons and Persons ® FDOT—Downtown Fort Myers Circulator(Service Development Grant) CAT utilizes the active grants listed in Table 6 to support public transit services in Collier County. Some of these grants cover multiple fiscal years. Collier Area Transit Title VI Program Page 9 i6fj3 Table 6:CAT Active Federal Grant Assistance Grant Number Available Funding Program FL-03-0264-01 $ 737,759 FTA Section 5309 FY 03 FL-04-0034-00 $ 226,710 FTA Section 5309 FY 06 FL-04-0033-00 $ 238,000 FTA Section 5309 FY 07 FL-04-0047-00 $ 259,000 FTA Section 5309 FY 08 FL-04-0117-00 $ 274,000 FTA Section 5309 FY 09 FL-90-X699-00 $2,230,554 FTA Section 5307 FY 09 FL-96-X019-00 $ 2,963,261 FTA Section 5307 FY 09—ARRA FL-90-X731-00 $ 2,536,548 FTA Section 5307 FY 10 FL-90-X766-00 $ 2,982,115 FTA Section 5307 FY 11 FL-90-X784-00 $ 2,543,557 FTA Section 5307 FY 12 FL-95-X062-00 $ 336,872 FTA XU Funding FY 12—FHWA AQR01 $ 272,797 FTA Section 5311 FY 13 AQQ16 $ 888,278 FDOT State Block Grant FY 13 FTA Civil Rights Assurance, DOT Title VI Assurance CAT submitted the Fiscal Year 2013 Certifications and Assurances in FTA's Transportation Electronic Award Management (TEAM) system. A copy of the signed Certifications and Assurances is provided in Appendix A, including the 01 Assurance required for each applicant, which incorporates the following sections: D. Non-Discrimination Assurance E. Assurance of Non-Discrimination on the basis of disability The Certifications and Assurances were electronically signed and submitted on February 27, 2013. CAT has a process in place that staff follows to prepare for the annual execution of the FTA Annual Certifications and Assurances.Transit staff prepares a request to the County Attorney's Office for review and approval. Upon review,the Public Service Division Administrator is notified of the County Attorney's approval and the Administrator executes the document. The Collier County Board of County Commissioners has delegated the Public Services Division Administrator with the obligation to review and execute the Certifications and Assurances. Upon review and acceptance, the County Attorney, and the Public Service Division Administrator complete the requirements for execution of the Certifications and Assurances. Program Specific Requirements Civil Rights Compliance Review Activities Internal Review Process for Service Delivery and Capital Programs Decisions As previously stated, CAT implemented a Title VI Internal Interview Review process that provides an opportunity for staff to review decisions related to service delivery and capital investments. In addition, the Mobility Manager acts as a secondary Title VI review to the Office of Equal Opportunity for CAT- related activities. Due to the Grants Analyst review and approval of the use of grant funding,this process Collier Area Transit Title VI Program Page 10 rc affords CAT an additional step to ensure equity in capital investments. During CAT staff meetings to discuss service delivery, service changes, and/or capital investments, managers discuss with the ATM Director potential implications of proposed actions prior to moving forward with implementation. Because the ATM Director has ultimate responsibility for the agency's services and the compliance with Title VI guidelines,these meetings provide an opportunity to ensure equity through internal review. Public Involvement CAT's public involvement process is two-fold in that the CAT has its own Public Participation Plan (PPP) but the agency also participated in the Collier MPO public involvement activities to ensure that a wider range of opportunities are available for all persons to provide feedback on public transit service. The CAT process has been designed to obtain a wide range of input from the community of both users and non-users. The CAT PPP can be reviewed in its entirety on the CAT website at www.colliergov.net/CAT and additional details on the public involvement activities are found in the Limited English Proficiency section of this Plan. Through participation with the community, CAT can gather public input on a daily basis. As part of the public involvement, the general public is provided an opportunity to comment on CAT's services and capital investments through the Public Transit Ad Hoc Advisory Committee, the MPO Committees and MPO Board Meetings. They also are provided an additional opportunity when those same items viewed through the MPO process are taken to the Collier County Board of County Commissioners. CAT recognizes that in compliance with Title VI, public involvement activities must focus on low-income and minority populations and thereby ensures access to the transportation planning process for low- income and minority populations through its public involvement process. As part of CAT's public outreach process all meeting notices, press releases, and public service announcements are translated into other languages as requested or needed based on documentation of previous requests. CAT staff refreshes the printed materials monthly or as needed and monitors the frequency of requests for other than English materials. In addition, whenever possible, CAT utilizes pictographs to display information and instructions. Bus cards and printed schedules are also utilized to convey information on CAT's Title VI requirements. Future service planning efforts often include the dissemination of customer demographic and opinion surveys to collect information about who is using the service and how the service could be improved for those persons. CAT disseminates on-board surveys in English and Spanish to ensure that Spanish speaking customers have meaningful access to provide input in the planning process. This process also reaches out to obtain input from low-income and minority persons who may not attend a formal public meeting. As a result of the public outreach process implemented by CAT, portions of the Golden Gate Estates and other low-income and minority areas in the eastern most portion of the county have been identified by the public as areas in need of transportation options. CAT, through its upcoming Transit Development Plan (TDP)will be defining ways to efficiently provide transportation service to these areas. Collier Area Transit Title VI Program Page 11 Project Level Public Involvement and Outreach Activities Transit Development Plan(TDP) CAT, as part of the process for planning services and determining its capital program, develops a Transit Development Plan(TDP).The TDP is a requirement of the FDOT. Statute requires Florida transit agencies to complete a major update every five years and in the interim years provide annual progress reports on any changes and accomplishments in implementing the Plan. The TDP is a requirement to receive block grant operating assistance from the FDOT. CAT completed its Major TDP Update in September 2010 for fiscal years 2011-2020. As part of the TDP process, CAT develops a 10-year operating and capital financial plan, which is inclusive of its Program of Projects (POP). Through the TDP public involvement process, the community has an opportunity to provide feedback on existing and future planning projects, transit services, and capital investments and the POP. Depending on the type of public involvement activity, direct invitations are sent, notices are placed in a newspaper of general circulation, flyers are placed on vehicles and at public facilities, and information is provided on the CAT and/or MPO websites. The most recent TDP Major Update included an extensive public involvement process. The 2011-2020 TDP Update public involvement activities were as follows: • Review Committee Meetings - A project committee of stakeholders from throughout the community were invited to guide the TDP process and review documentation. • Stakeholders Interviews - To assess the attitudes of key local officials and community leaders regarding the transit system, nine stakeholder interviews were conducted political and community leaders' views on transit's current and future role in the community, transit finance and governance, and other issues relevant to the transit plan. • Public Workshops-Thee public workshops were conducted, one in January 2010, at the Golden Gate Community Center and two in June 2010, one at the Immokalee Library and the other at the Collier County Museum directly adjacent to the Primary Transfer Station for the system.The public workshop included a presentation of the TDP development process, key findings from the stakeholder interviews completed to-date, the peer review selection process and results, and the trend review results. After the presentation, participants were asked to break into four groups to complete an interactive exercise. The interactive exercise required the meeting participants to improve or expand transit services within the County using a limited amount of funding. Transit Survey - A short survey was administered at each of these workshops to collect participant opinions on specific transportation- and transit-related issues, as well as basic demographic information and attitudinal information regarding the importance of specific aspects of CAT service. • On-Board Survey - On-Board surveys were conducted during the month of February 2010. The surveys were translated into both Spanish and Creole language versions for distribution to Spanish and Creole-speaking patrons who were not able to complete the English version. A total of 1,504 CAT bus riders responded to the survey. For analysis purposes,the 23 questions on the survey were divided into three major categories. Analysis categories include travel characteristics, rider demographics, and customer service and satisfaction. Collier Area Transit Title VI Program Page 12 r . , Discussion Groups - To supplement the information collected during the public workshops and to support the TDP update process, three discussion groups were scheduled in geographically diverse locations across the County. Collier MPO and Committees -The TDP methodologies and document are taken to the MPO for feedback and approval.All MPO Board and Committee meetings are open to the public. Collier County Board of County Commissioners - Prior to submittal to the FDOT, the CAT governing board must adopt the TDP. The meeting for adoption of the TDP is a regular County Commission meeting noticed in accordance with the Florida Sunshine Law and open to the general public. CAT recognizes that its operators have the majority of contact with customers who provide them with input on the system; therefore, during the update to the TDP, CAT also gathered public input through operators. Bus operators are a valuable source of information as they reflect the eyes and ears on the road for CAT's daily operation. Operator insight into public opinion and need can also supplement information that cannot be collected through other means. Information can include safety and security issues, an understanding of travel characteristics on specific routes, and representation of needs for those who may not be willing to participate in other public outreach activities. To gather feedback from operators the operators were interviewed. The first year of the TDP financial plan is used as the agency's POP (Program of Projects).The POP is also provided to the Collier MPO for use in the development of the Transportation Improvement Plan (TIP). Through the Collier MPO's TIP process, the POP is available for additional public comment. CAT publishes the POP at the time of grant application. Fare Increases and Service Changes The Collier County Board of County Commissioners, in its efforts to ensure Title VI Compliance, established local guidelines for service changes and fare increases as part of the Transit Development Plan. Major service changes require a public hearing announcement in a newspaper of general circulation (the Naples Daily News) and Board of County Commissioners approval. Determination as to whether or not a modification constitutes a major change is determined on a case-by-case basis, with the exception of total elimination of a specific route service which is automatically considered a major service reduction.The CAT Route Fare or Service Change Policy is provided in Appendix C of this plan. In 2012 CAT conducted a fare equity analysis to evaluate the fare structure for the system. This study has been completed to meet the FTA Title VI requirement and in an effort to examine potential alternatives for generating additional revenue to cover the operating budget shortfall. CAT at the time was experiencing an 8 to 10 percent increase in paratransit trips resulting in an anticipated FY 2013 shortfall of$164,000 to $250,000, depending on the actual increase in ridership for the complete fiscal year. To avoid any reductions in current transit services, CAT had to generate additional revenue and create efficiencies within the existing system. In compliance with FTA Circular 4702.1A, minority and low-income populations were examined to determine whether any disproportionate impacts would occur based on the potential fare changes. In addition, if a disproportionate impact was identified, justification on how an alternate action would Collier Area Transit Title VI Program Page 13 F c as result in an even greater impact to these populations or actions to mitigate the potential impacts has been identified. Section 7 of the report includes the fare equity analysis that is required when considering the implementation of a fare change. The analysis was completed using the County's most recently available demographics and transit agency statistics. Public outreach efforts during the fare study indicated that the implementation of a fare increase rather than any future service elimination is preferred by the general public. The analysis demonstrates that alternatives other than an across the board $1.00 increase may disproportionately impact the low- income and minority populations using the CAP system. Therefore, the fare equity analysis concludes that implementation of the$1.00 across the board fare increase to TD and ADA customers should be the preferred alternative and is justified under the Title VI program in accordance with FTA Circular 4702.1A. The Board of County Commissioners approved a fare increase of $1.00 for the paratransit service on April 24, 2012. There have been no further changes to the CAT fare structure since that time. Service Changes CAT completes minor service changes on a regular basis related to running time adjustments to improve the efficiency and effectiveness of service. Ridership and stop-level automatic passenger counter (APC) data along with supervisor and operator input are utilized when making these minor service changes. Prior to a service change, CAT posts notices on-board its vehicles to notify customers of the impending change. Customers are always able to comment on services and proposed changes using the CAT customer service or by through the County website by clicking on the link "Contact ATM Department" and send their comments by email to AltTransModes@colliergov.net. All comments are tracked and responded to, if warranted. Table 7:Service Changes Since the Last Title VI Update through December 2013 Route Type of Change January 2011 Route 1A This route was converted into the new Route 10. This route operates Monday through Saturday with limited service on Sunday. Route 3A A timed transfer option was added at the CAT Operations Facility on Radio Road. Route 3B A timed transfer option was added at the CAT Operations Facility on Radio Road. Route 5 Three additional trips were added as well as a timed transfer option was added at the CAT Operations Facility on Radio Road. Route 6 Re-aligned to include the addition of service along Pine Ridge Road establishing a much needed and requested east/west connection in Collier County. Route 8 Added an additional bus stop at 2050 Commerce Avenue, allowing passengers in the rural area of Immokalee additional access to a variety of human services. March 2011 Route 5 Due to route demand and public feedback,this modification was revised in March 2011 to add the segment along Davis Boulevard back to the Route and allow it to continue to the Government Center. Collier Area Transit Title VI Program Page 14 16 3 Major service changes, which represent modification to a route or a route's ridership without elimination of the route, are reviewed through CAT's internal meeting process, where managers, the Department Director, and the Mobility Manager (serving as the secondary Title VI contact) review the impact of the potential route modifications. These types of service changes occur when a route is deemed to be a consistent low performer with regard to ridership,farebox recovery, and latent demand from the service area of the route (evaluated using APC data)or when the agency's budget has been cut requiring service reductions. For these route changes, the public has an opportunity to comment consistent with the adopted CAT PPP. Service elimination is the final type of service change that might have an adverse impact to Title VI populations. Extensive analysis and public input is required for the elimination of a route. To ensure compliance with Title VI requirements, public meetings are to be conducted in locations that are convenient and accessible for minority and LEP communities. Coordination with community- and faith- based organizations,educational institutions, and other organizations to implement public engagement strategies that reach out specifically to members of affected minority and/or LEP communities. Multiple means of communication will be offered to the public and notices of such communication efforts will be consistent with the adopted CAT PPP. Service increases may be implemented with approval of the Department Director with final decision to implement any major service changes (as defined Appendix C of this report) made by the Collier County Board of County Commissioners. The Alternative Transportation Modes (ATM) Department is responsible for the direction of CAT services and, as such, has initiated this Comprehensive Operational Analysis (COA) to evaluate existing fixed-route services to identify short term (five-year) recommendations for maximizing route efficiencies and service in Collier County and the surrounding areas. As times change and dynamics change, the Collier County Alternative Transportation Modes (ATM) and CAT request that the Collier MPO jointly conduct this review of current public transportation services through the COA process. The analyses conducted through a COA provides the transit agency with a wealth of objective information for use in business planning, including use of services provided and how those services meet the needs of the customers. In order to determine the community's transportation needs, data was gathered from a number of sources including an on-board survey of bus passengers, discussions with drivers who interact with customers daily, and discussions with CAT staff and supervisors about where service can be improved. The following factors were evaluated from the data for each route as part of the service analysis: ridership patterns, span of service, frequency of service, transfers, schedule adherence, and overall route productivity, efficiency and effectiveness. Based on this analysis, service operation recommendations were made. The recommendations were created to meet both passenger needs and address CAT operational needs. Collier Area Transit Title VI Program Page 15 ao3 16 Table 8:Service Change Recommended Related to the COA-Effective May 2014 Route COA Recommendation ALL Local Service(Route 1—99)—CAT local bus service will be the backbone of the Collier County transit system. NA Rapid Transit Service(R-500 series used for route numbers)—Rapid transit service for Collier County is for service along primary corridors with frequent bus service and transit vehicle preemption.CAT does not have this type of service today. 7 Express Service(100 series used for route numbers)—CAT currently operates express service to Marco Island. Description of the Agency's Criteria for Selecting Transit Providers to Participate in any FTA Grant Program The Collier County Alternative Transportation Modes (ATM) Department is responsible for planning, operating, and managing CAT public transportation services through a contract operator. CAT utilized the Collier County procurement process to ensure that the procurement process is fair and open to all providers. CAT transit services have always been contracted since its inception in 2001 and have not affected the level of service for the system. If any changes in the contracted provision of service results in a change to the level of service provided, an analysis of such change on Title VI populations will be conducted and submitted to FTA as an addendum to this plan. If any adverse impact is found through the analysis, appropriate and swift action will be taken to remedy or mitigate the impact. In addition, the CAT Disadvantaged Business Enterprise Program is incorporated into the procurement to allow disadvantaged businesses an opportunity to provide service. There has been no Transit providers that receives grant funding through CAT however in the event that occurs CAT requires Transit providers to complete CAT's customer service and ADA training course and agree to the same FTA Certifications and Assurances as CAT. Having the Certifications and Assurances as well as the sub-recipient monitoring allows CAT to ensure that contract transit providers are delivering service in an equitable and non- discriminatory manner. Final approval of any selected transit provider is completed by the Collier County Board of County Commissioners at County Commission meetings, which are advertised and open to the public. Process for Ensuring that all Sub-recipients are Complying with the General Reporting Requirements of this Circular As previously stated, CAT will complete sub-recipient training and monitoring to ensure that sub- recipients are complying with all Certifications and Assurances, including those regarding nondiscrimination. Sub-recipient training will consist of assistance with compliance with DOT's Title VI regulations, including the general reporting requirements; assistance as necessary and appropriate with the provision of sample forms, notices and procedures, including demographic information on the race and English proficiency of residents served by the sub-recipient. The monitoring would be randomly scheduled for all sub-recipients to ensure compliance. Collier Area Transit Title VI Program Page 16 , 0 0 41, A Description of the Procedures the Agency uses to Pass-through FTA Financial Assistance in a Non- Discriminatory Manner The following procedure has been established to be utilized when FTA funds are pass-through to sub- recipients. CAT utilizes an independent selection committee comprised of various racial backgrounds to assist in the decision making regarding FTA financial assistance. CAT will confirm that the agency is valid to operate in the state and is registered with the Central Contractor Registration (CCR). Applications for assistance from CAT are then provided to the independent selection committee for review and comment. The selection committee is provided a form for rating contractors and guidance on each rating category. The selection committee is not allowed to discuss the applications until the advertised selection committee meeting, which is open to the public. For all uses of FTA financial assistance the Collier County procurement process and federal purchasing guidelines are utilized. Whenever, there is a conflict between the Collier County Procurement Policy and the Federal Procurement Guidelines and FTA funding is being utilized the Federal Procurement Guidelines are utilized throughout the purchasing process. Collier County provides vendor of all procurement opportunities to allow open and non- discriminatory access on its website. The full procurement policies for Collier County can be found on their website at: http://www.colliergov.net/index.asox?page=762 Narrative of Implementation of Internal Review Process for at Least One Service Delivery or Capital Program Decision that was Implemented in the Past 3 Years CAT made limited service adjustment in the past 3 years. However, CAT is in the process of making a number of service adjustments and route restructuring in response to route monitoring, passenger requests and findings of its COA. As part of the COA process, CAT provided various opportunities for public input including an on-board survey. CAT also conducted a route-by-route assessment of existing services to determine those services that were efficient and inefficient. CAT through the COA process had vehicle loads, capacity, headways, and access monitored and received recommendations. Prior to approval of the recommendations, notice will be published in the Naples Daily News affording the public an opportunity to comment. During the COA, various staff meetings were held to review the route-level recommendations and any potential implications. Additional internal review and public input will be obtained prior to receiving approval by the Board of County Commissioners for implementation of the route restructuring recommendations. Most of these changes will occur within the next 3 year and information will be updated in the next Title VI plan. Appropriate evaluation will be conducted to insure that any route restricting implemented will not created a disparity in the provision of public transit service to Title VI protected classes. Disparity in Levels and Quality of Service No disparities in either levels or quality of service during the past three (3) years have been found. A review of the CAT service area maps and minority census tracts was completed to ensure that service is provided in an equitable manner. The LEP and Environmental Justice sections of this Plan further identify CAT's compliance with Title VI. Collier Area Transit Title VI Program Page 17 1 n Service Standards and Policies CAT service standards and policies are reviewed regularly to ensure equitable transit service to all persons in Collier County.The following categories are evaluated to ensure equitable transit service: • Level of Service by County and Minority Group — CAT provides service throughout Collier County. It is CAT's goal that its service is provided to the majority of minority census tracts, as funding permits. • Vehicle Load —CAT, as shown in the TDP capacity analysis included in Section 4 has capacity on the majority of its routes. During various peak times, excessive loads are experienced on two routes. The COA identified capacity issues on three routes and made recommendations to improve the capacity through route modifications. CAT's goal is to operate vehicle loads at a threshold that meets safety and performance standards. When reviewing CAT APC data, routes with excessive loads will be identified so that, as funding permits, scheduling or routing adjustments can be made. fi Vehicle Assignments — CAT randomly assigns vehicles to routes on a daily basis to assure that there are no equity issues. The random daily assignment prevents specific vehicles being placed on specific routes and also ensures that all routes will have access to newer vehicles. While the vehicle assignment process is random, CAT does review APC data during the process to ensure that the vehicle size meets the capacity requirements on each route. It is important to note that some routes have vehicle size restrictions based on the operating environment; therefore, the vehicle assignments on those routes are based on vehicle size rather than random selection of the entire fleet. • Service Headways— Headways are reviewed when vehicle load issues arise based on review of stop-level data, when customer service or operator complaints are received, or when public requests for additional services are received through the various opportunities for public input. When funding is available, headways are increased on routes without excess capacity or in areas that, because of development patterns, have greater density to successfully support increased transit service. When adjustments are made to headways, the CAT staff reviews the system to ensure that there are no disparate impacts created from the frequency adjustments. a Transit Access — CAT makes every effort to ensure that transit services are accessible to all persons in Collier County and are provided in a manner consistent with the ADA of 1990. Transit access is reviewed during the TDP process to determine whether there are areas without access and develop a cost feasible financial plan to provide service in the future. The TDP process also encourages CAT to continue working with other county departments and other agencies to review and approve development in areas with existing transit service or require new developers to assist in providing additional transit service. The COA conducted in February 2013 combined with the TDP Major Update last completed in September 2010, provided two key opportunities for CAT to complete an in-depth review of its levels of service and the manner in which services are provided.The next TDP will be completed in September 2015. • On-time Performance — CAT has historically reported its on-time performance by a sampling process because of a lack of man-power and technology to do otherwise. When it comes to on- Collier Area Transit Title VI Program Page 18 time performance there are a number of factors that affect the timeliness of the system including traffic conditions resulting from seasonal population increase during the winter months. CAT made the investment of installing new technology in the form of mobile data terminals (MDT) and advanced vehicle locators (AVL) in 2013 and is in the process of collecting the necessary data to utilize for correcting time points so that the schedules can be adjusted to more accurately reflect arrivals at stops. The time point corrections along with schedule modification will be implemented in June 2014. Vehicles for the paratransit system have also been updated with new technology and currently have a reported on-time performance of 89%. Staff is working diligently to improve the performance to 90% or better for both modes. CAT understand that whether early or late, service that does not consistently retain on time performance will negatively influence both customer perceptions about the system and the effectiveness and efficiency of the system as a whole. Table 9 presents the existing service levels, including service span, frequency, and geographic area served for each of the existing CAT routes. Table 9-CAT Service Levels by Routes Route Description/Geographic Monday-Saturday Sunday Route Location Service Span Frequency Service Span Frequency 1A Red Route:US 41/Creekside 6:00 AM-7:20 PM 90 minutes 7:30 AM-5:50 PM 90 minutes 1B Red Route:Airport Rd./Creekside 6:00 AM-7:19 PM 90 minutes 7:30 AM-5:49 PM 90 minutes 2A Orange Route:NCH/Mall 6:00 AM-6:46 PM 60 minutes 7:00 AM-5:46 PM 60 minutes 28 Orange Route:Mall 6:30 AM-6:19 PM 60 minutes No service N/A 3A Purple Route:Golden Gate City 5:35 AM-6:51 PM 90 minutes 6:51 AM-5:21 PM 90 minutes 3B Purple Route:Golden Gate City 4:35 AM-5:49 PM 90 minutes 7:19 AM-5:49 PM 90 minutes 4A Green Route:Rattlesnake/Edison 6:00 AM-6:57 PM 90 minutes 7:30 AM-5:45 PM 90 minutes 4B Green Route:Naples Manor 6:30 AM-6:15 PM 90 minutes No service N/A 5 Blue Route:Golden Gate Estates 3:45 AM-8:08 PM 60 minutes 7:15 AM&5:00 PM 2 runs 6 Yellow Route:Pine Ridge Road 6:00 AM-5:44 PM 90 minutes 9:00 AM-2:44 PM 90+minutes 7 Light Blue:Marco Circulator* 7:40 AM-4:55 PM 90 minutes 7:40 AM-4:55 PM 90 minutes 8A Pink Route:Immokalee Circulator* 7:00 AM-6:55 PM 90 minutes No service N/A 8B Pink Route:Immokalee Circulator* 7:30 AM-7:25 PM 90 minutes No service N/A 9 Brown Route:Charlee Estates 7:00 AM-6:44 PM 90 minutes 8:30 AM-5:14 PM 90 minutes 10 Lime Green:Golden Gate Pkwy 6:00 AM-5:52 PM 90 minutes 12:00 AM-4:22 PM 180 minutes Transit Security CAT makes every effort to ensure that its vehicles and facilities are safe for the general public and staff. As a department of Collier County, CAT works with the Collier County's Security Personnel on campaigns and efforts that increase the safety and security of the transit system. Other transit security efforts Collier Area Transit Title VI Program Page 19 completed by CAT include regular training sessions with the Collier County Emergency Management Staff in coordination with local Fire and Law Enforcement Departments on Tabletop sessions, and the installation of cameras on buses. CAT also maintains a preventative maintenance schedule in accordance with FTA guidelines to ensure the safe performance of vehicles. Assessment of Compliance Monitoring As stated earlier in this Plan, CAT conducts several efforts to monitor the quality of the service it provides. Regular monitoring efforts including service review and amenities placement, are conducted by CAT. Quarterly monitoring efforts to review service for Title VI compliance include, but are not limited to, various planning studies such as the TDP and COA. As part of the monitoring activities, CAT also reviews travel patterns and journey to work characteristics of the County population. CAT utilizes staff input and public feedback to monitor performance as well as conduct a review of statistical data reported to the National Transit Database. As part of its monitoring, CAT also reviews the performance of peer agencies to ensure that it is on par with the performance of similarly-sized or adjacent area transit systems. The peer review is included as Appendix E. As part of CAT's monitoring process,the following procedures and guidelines are carried out to monitor compliance with Title VI. Periodic compliance assessments are undertaken to determine whether transit service provided by CAT to minority communities and minority users is consistent with the objectives of this Plan. The assessments will identify possible areas of noncompliance and implement corrective actions to include the following: • Establish procedures for developing and maintaining standards for compliance with Title VI. • Establish internal guidelines for making determinations of compliance with Title VI as part of the local decision-making processes and continue project management and contract administration responsibilities. • Establish internal guidelines for making determinations. • Evaluate system-wide service changes and proposed improvements at the planning and programming stages to determine whether the overall benefits and costs of such changes or improvements are distributed equitably and are not discriminatory. • Conduct compliance assessments of transit services and benefits to assure compliance with the spirit and intent of Title VI. • Take action on findings and recommendations made by review officials to remedy such findings. Other Areas of Title VI Considerations Information Dissemination CAT will continue to provide information to minority communities and the general public using its website, public notices, meetings, workshops, hearings, presentations, and posting information on vehicles.Additional public information dissemination to minority and low-income populations is covered Collier Area Transit Title VI Program Page 20 3 in the LEP section of this Plan. CAT staff will also continue to participate at various community events throughout Collier County to disseminate information. Minority Representation on Decision-Making Bodies CAT will continue to utilize the Collier Public Transit Ad-Hoc Advisory Committee (PTAC) and if applicable, supplement with the Collier MPO process for decision-making and will encourage diversity on these committees. Customer Service Surveys CAT from time to time will conduct customer surveys to assess its performance and gather information on market demands. Customer survey information can be a useful tool in assessing performance and guiding future direction. Incorporating Corrective Action Upon identification of the need for corrective action by the FTA, CAT will commence corrective actions to remedy identified deficiencies and incorporate the corrective actions into the Transportation Improvement Plan to assure compliance with Title VI. Procedures CAT will maintain procedures identified in this Plan to assure continued compliance with Title VI. These procedures will allow for comparing the level and quality of transit services against overall system averages. These procedures will document both the Level of Service Methodology and the Quality of Service Methodology used. Public Information In compliance with the requirement of the U.S. Department of Justice, the Department of Transportation, and the FTA, the following information will be disseminated and made available to the public upon request. 1. This plan and its requirements will be made available to the public upon request and will be available for review from the CAT website or in the CAT offices during regular business hours. 2. CAT will maintain records and submit compliance reports and assessments as required and make available such information to the general public upon request. Filing a Discrimination Complaint Collier County has provided procedures for filing complaints alleging discrimination on the basis of race, color, or national origin. Information on how to file a complaint is provided through the County Manager's Office of Equal Employment Opportunity, on CAT's website, and appears routinely on publications, interior bus cards, schedules, and on other materials available at public facilities. The information is also posted at the CAT administrative facility, at the Transfer terminals, and at other public facilities frequented by transit users such as libraries and community health centers. Any person who believes that he or she, individually or as a member of any specific class of persons, has been subjected to discrimination on the basis of race, color, or national origin may file a written Collier Area Transit Title VI Program Page 21 e complaint with the FTA or the Secretary of Transportation. Persons are encouraged to first notify Collier County and file a complaint through the local office. Limited English Proficiency Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (LEP), was signed by President Clinton in August 2000. The Executive Order directs each federal agency to examine the services it provides and develop and implement a system by which LEP persons can meaningfully access those services. Failure to ensure opportunities for LEP persons to effectively participate in or benefit from federally-assisted programs may constitute national origin discrimination. As a public transportation provider receiving federal funding from the U.S. Department of Transportation (DOT), CAT has a responsibility, under Title VI of the Civil Rights Act of 1964, to take reasonable steps to ensure that LEP persons have meaningful access to benefits, services, information, and other important programs and activities provided by CAT. LEP persons include individuals who have a limited ability to read, write, speak, or understand English. Many LEP persons rely on public transit services to achieve greater mobility and access to employment. Creating a positive environment for LEP persons may help to retain existing riders and attract new riders who otherwise would be excluded based on language barriers. The DOT developed LEP guidance to assist public transit agencies in determining the best ways to comply with the statutory and regulatory LEP obligations.Transit agencies should conduct an LEP needs assessment based on the four-factor framework. Four-Factor Framework The four-factor framework includes four steps that assist transit agencies in developing a cost effective mix of language assistance measures. The factors that should be considered during the LEP needs assessment include: 1. The number and proportion of LEP persons served or encountered in the eligible service population; 2. The frequency with which LEP persons come into contact with the agency's programs, activities,and services; 3. The importance of the programs,activities,and services to LEP persons;and 4. The cost and resources available. Collier Area Transit(CAT)Service Area CAT provides over 1.1 million trips each year within the Collier County area. CAT is continually providing information to LEP residents of the community. Over 15 percent of the population residing in the CAT service area who are five years of age or older speak a language other than English. Due to the number of persons speaking a language other than English,CAT has translated the system maps into Spanish and provides instructive information to the public on its website in Spanish and Creole. The County website also has a device that allows viewers to translate the information on the website into Spanish, Creole, French and German. In addition, CAT provides printed information in Spanish at all stations and public locations disseminating CAT information. Collier Area Transit Title VI Program Page 22 1683 CAT has developed this LEP Plan to document the steps being taken to provide assistance for LEP persons seeking meaningful access to CAT programs and to identify any additional LEP needs that are not being met through the existing information dissemination processes. The number and proportion of LEP persons within the CAT service area was assessed using a mix of data sources, including the 2010 Census and the 2012 American Community Survey (ACS) 5 year estimates. The ACS data were reviewed to determine the number of people who speak English "very well" and "less than very well" for each Census tract within the CAT service area. Collier County Public Schools (CCPS) enrollment data were also assessed to determine the percentage of LEP children who may encounter CAT services. In addition, community organizations that serve LEP persons can provide input that confirms the data collected from other sources. The geographic boundaries of the CAT service area and the existing routes that have been modified based on recent recommendations from the CAT staff are presented in Maps 1.All Census tracts with an LEP population percentage above the Collier County average(16%)are depicted in yellow. Collier Area Transit Title VI Program Page 23 16 0 3 Map#1:Limited English Proficiency Collier Area Transit - Title VI - Limited English Proficiency The Limited English Proficiency Population of Legend Collier County Amount to 16%of the Total Population _ Collier Facilities CAT Bus Stops Bus Routes 1/4 Mile ;; 111111 3/4 Mile � . Percent LEP ' Ell < 16% ,,,.• ;, 16% - 24% 25% - 39% > 40% SOUR-u:2008_-2012 ACS Ncxth Napes ;RIP/MIIIIIIIIPIIIII ow PAM • f;- Inset Map of Greater Naples Area . , 1 s f 450 , _ - ', 1 'f'.... .;..-- \ L * 1 . 4. :.. ,3".w'' O. VA BEACH RD t. z .1 t 6 ;• om• LL.,-., a M: L tY rS..}M... l...... - [u 0r `� . rr-S F •. • f O. . , 1... . ,PINE .IDGE RD 1 v n.' ts• • •r • w J - 1 J 1 m • s _.f o w! _ z a • s • o " . • W* ! tr •2I --- %� • „iy d -- . ••w ¢Z-• -') • CAT Ji I-3 Operations ,_ 7,_____ ____1 Gulf of , s N •c.• ..... ...•RaD•�aRDtc-N.A.....i..• Mexico o r, • it, A . DAVS: V N .Y' T. U '%. .ti. • _». `Z • Colter County • Q '. * Government W _.t ', ~t Center • $ t . J, t .• '. RATT SNAKE HAMMOCK 0 1.5 3 6 9 MilescratILJ./. 116. N The Purrrfect Ride 1.1. 111 Source:2008-2012 ACS COWERAREATRANSIT Collier Area Transit Title VI Program Page 24 16 0 3 Table 10 presents the total population and LEP populations for all Census tracts within the CAT service area. In addition, Table 10 details the number of persons in each of the four major language categories who speak English "less than very well." These four major language categories include Spanish, Indo- European,Asian-Pacific Island,and all other populations. Table 10:Percent of Limited English Proficiency Persons by Census Tract LEP ,tal Asian and Total Other Total Total LEP Percentage land Pacific Language Population 5 Population 5 of Total P Population LEP Years and Years and Population Population Over Over 5 Years and Over • 101 17 0 0 0 979 17 2% 101 0 13 0 0 700 13 2% 101 17 13 0 0 1679 30 2% 102 102 0 0 0 1726 102 6% 200 23 40 0 0 2004 63 3% 301 54 23 7 0 2935 84 3% 302 9 14 0 12 1362 35 3% 401 0 19 0 42 2823 61 2% 402 0 0 0 0 1562 0 0% 500 19 7 3 0 1598 29 2% 600 0 15 0 0 1626 15 1% 700 74 149 0 0 925 223 24% 10102 75 13 0 14 4250 102 2% 10105 165 261 0 0 3847 426 11% 10106 47 142 9 0 4056 198 5% 10107 28 39 55 0 3940 122 3% 10108 22 12 0 0 2075 34 2% 10109 5 126 64 0 2224 195 9% 10110 790 181 0 0 4851 971 20% 10205 27 6 30 0 2639 63 2% 10208 0 61 0 0 3216 61 2% 10209 13 18 0 0 1744 31 2% 10210 79 75 0 0 3721 154 4% 10211 75 27 0 0 1660 102 6% 10212 205 230 0 0 5508 435 8% 10213 51 14 0 0 4112 65 2% 10215 5 32 0 0 2633 37 1% 10300 949 298 25 0 4254 1272 30% 10401 273 14 0 0 3534 287 8% 10405 558 267 398 0 9599 1223 13% Collier Area Transit Title VI Program Page 25 16 3 0 10408 214 11 15 0 2793 240 9% 10410 3083 340 0 0 7325 3423 47% 10411 1511 209 0 0 6164 1720 28% 10412 1749 51 0 0 8751 1800 21% 10413 1890 0 0 0 7405 1890 26% 10414 989 18 14 0 7775 1021 13% 10415 700 259 135 0 12744 1094 9% 14016 138 24 36 24 5651 222 4% 10417 192 331 0 0 4611 523 11% 10418 92 9 0 0 4518 101 2% 10419 1309 78 0 0 3131 1387 44% 10420 3614 176 46 0 6768 3836 57% 10505 1052 198 41 46 6404 1337 21% 10506 569 41 0 0 5696 610 11% 10507 482 99 49 0 3634 630 17% 10508 448 165 0 0 3522 613 17% 10509 0 105 0 0 4606 105 2% 10510 36 0 14 0 3421 50 1% 10601 474 233 24 0 2777 731 26% 10602 138 416 0 0 3305 554 17% 10604 245 61 7 0 3268 313 10% 10605 44 151 0 ,0 3353 195 6% 10606 65 30 0 0 2053 95 5% 10701 893 0 0 0 3994 893 22% 10702 618 319 0 0 3649 937 26% 10801 33 101 0 0 3703 134 4% 10802 2319 749 0 0 9653 3068 32% 10803 279 67 0 0 4110 346 8% 10902 280 0 37 0 3188 317 10% 10903 147 16 0 0 5101 163 3% 10904 388 13 0 0 2271 401 18% 10905 6 6 0 0 2367 12 1% 11001 0 224 0 0 1834 224 12% 11002 82 0 0 0 1650 82 5% 11102 786 102 0 0 7367 888 12% 11103 492 117 0 0 2039 609 30% 11105 362 24 0 0 2653 386 15% Collier Area Transit Title VI Program Page 26 lbfl3,.. ,,,, ?",,, 3 { 11106 312 104 0 0 2163 416 19% 11201 80 76 0 0 6656 156 2% 11202 2970 272 32 0 16336 3274 20% 11204 1481 279 0 0 2786 1760 63% 11205 694 376 0 4 2018 1074 53% 11301 1776 36 0 0 4924 1812 37% 11302 1631 395 0 0 4599 2026 44% 11400 1478 529 0 0 3763 2007 53% Table 11 presents a summary of the total number and percentage of LEP persons for all census tracts located within the CAT service area. The LEP population accounts for approximately 16 percent of the total population. Figure 1 illustrates the distribution of all populations within the CAT geographic boundaries. Table 11:Summary of Limited English Proficiency Persons within the CAT Service Area Total Total LEP Total LEP Indo- Total LEP Asian- Total LEP All Population 5 Total LEP Spanish European Pacific Island Other Years and Population Population Population Population Population Over 320,087 39,806 8,906 1,041 142 49,895 100% 13% 3% 0.3% .05% 16% Collier Area Transit Title VI Program Page 27 igg 3 fi Figure 1:Distribution of Limited English Proficiency Persons within the CAT Service Area ▪Total Spanish Population ElTotal Indo-European LEP Population r_aTotal Asian and Island Pacific LEP Population •Total Other Language LEP Population n Total Population 5 Years and Over CAT Service Area Population Distribution The School District of Collier County enrollment data were assessed to determine the percentage of LEP children who may encounter CAT services. According to the latest statistics provided by Collier County Public Schools, English is not the first language for nearly 15 percent of the students with more than 6,500 students enrolled in the English Language Learners (ELL) program. Collectively, these students speak 80 different heritage languages and hail from 114 different countries of origin. More than 49 percent of the students live in non-English homes, where English is not the first language and sometimes is not even spoken. The percentage increases to more than 54 percent in grades Pre-K through 3, where learning to read is so critical. These students and their parents may rely on public transit for transportation to school and other activities. The table below presents the percentage of LEP students enrolled at the School District of Collier County. Also shown, is the distribution of diversity for the student population. Table 12: Percentage of Limited English Proficiency Students within Collier County Public Schools Total CCPS Student Total LEP Student Percentage of LEP Population Population Students 45,016 6,500 14% Collier Area Transit Title VI Program Page 28 e` u: F ? Diversity of Student Population Hispanic 47% White 37% Black 12% Mixed 2% Asian 1% Indian 1% Hawaiian/Pacific Islander 0% The information shown above is updated daily from the Collier County Public Schools Data Warehouse. The number of CCPS Limited English Proficiency students very closely mirrors that of the overall population in Collier County over the age of five. Language Assistance Measures The frequency with which LEP persons could or have come into contact with CAT programs, activities, and services can be measured based on the analysis presented in the previous section. The more frequent the contact with LEP persons, the greater the need to provide language enhanced services. The following measures were implemented by CAT to provide assistance to LEP persons and to document and measure the frequency of contact with LEP individuals. Implemented Measures CAT Website — Collier County's website had previously included the capability to translate information on the website into Spanish. As of October 2013,the Collier County website was enhanced to allow the text to be translated to German, French, and Creole by clicking on the preferred language. In addition, the website provides customers with general information about CAT, including fares and passes, announcements,ADA and TD services, and"How to Ride." CAT Transfer Stations — Paper materials provided at CAT Transfer stations, including "How to Ride" guides, fares, and schedules are available in both English and Spanish versions. CAT documents the number of printed materials requested in languages other than English to determine the frequency of LEP persons using the system. In addition to schedules and route maps, rider alerts and notices posted at the stations are translated to Spanish and placed next to the English versions in visible locations. Printed Materials—Spanish translations of the "How to Ride" guide and other notices and information are provided at all locations where bus passes are sold, including libraries and other public places that post CAT information. CAT staff refreshes the printed materials monthly or as needed and monitors the frequency of requests for other than English materials. In addition, whenever possible, CAT utilizes pictographs to display information and instructions. Announcements —Safety and security announcements are provided in both English and Spanish. Radio announcements, including public service messages, rider alerts, and ads promoting transit are broadcast on both English and Spanish stations. CAT staff continues to monitor the need to provide safety and Collier Area Transit Title VI Program Page 29 F A security announcements in other languages and opportunities to provide public announcements on radio stations of other languages. Press and Public Relations —All meeting notices, press releases, and public service announcements are translated into other languages as requested or needed based on documentation of previous requests. On-board Surveys — Future service planning efforts often include the dissemination of customer demographic and opinion surveys to collect information about who is using the service and how the service could be improved for those persons. CAT disseminates on-board surveys in both English and Spanish to ensure that Spanish-speaking customers have meaningful access to provide input in the planning process. During the 2012 CAT COA process, a total of 2,500 on-board surveys were distributed English, Spanish and Creole. Every passenger over the age of 15 received a survey. A total of 1,033 completed surveys were analyzed, which equaled a response rate of 41 percent, which exceeded the projected response rate of 25 percent. CAT also completes periodic surveys to explore the need for providing surveys in languages other than English and Spanish. CAT staff is made available to assist with completing surveys and taking public comment. Planning Meetings — According to the Collier MPO LEP Plan, the MPO advertises the availability of Spanish interpreter services, free of charge, at least seven (7) days prior to MPO Board and Committee meetings, workshops, forums, or events that will be noticed on the MPO website, in meeting notices (packets), and using the following additional tools as appropriate: • Signage • Public outreach materials • Community-based organizations Q Local newspapers • Collier County Library System CAT representatives are members of many of the MPO Committees, including the Technical Advisory Committee, the Congestion Management System/ Intelligent Transportation Systems (CMS/ITS), the Local Coordinating Board, and the Pathways Advisory Committee. Therefore, Spanish interpreter services are available at many of the meetings where CAT staff may participate in the transportation planning process. Customer Service—CAT drivers complete the driver training program as new employees and participate in refresher training courses annually. As part of the training, drivers are reminded of the importance of conveying information to passengers, particularly assisting passengers with using the transit system, especially those with language or other barriers. CAT also makes every effort to ensure that its customer service telephone lines are staffed with persons who speak other languages. All CAT personnel complete customer service training with periodic refreshers to underscore the importance of providing assistance to persons with language and other barriers. Collier Area Transit Title VI Program Page 30 .. C Community Outreach — CAT makes available persons who can serve as translators at all community outreach meetings. CAT strives to ensure the competency of interpreters and translation services per the DOT LEP guidance. Additional Language Assistance CAT recognizes that based on the LEP population shown as part of the Census and CCPS analysis, special effort is necessary to communicate important transit information to some of its riders in languages other than English. In order to meet this need, CAT will continue to conduct the activities listed previously and enhance its LEP outreach by taking the additional steps listed below. Community Outreach — Community organizations that serve LEP persons within the CAT service area Census tracts where the LEP populations are greater than the county average have the ability to confirm the statistical analysis completed using the Census data. During various transit planning processes, community organizations will be asked to provide information pertaining to the population(s) that they serve. The questions will focus on the number of people served, the languages spoken, age, gender, education levels, expectations for public services, public transportation inquiries, most frequently traveled destinations, locations that are difficult to access, transit needs, and travel patterns. The key concerns mentioned by the community organizations will be reviewed by CAT in an effort to improve the provision of service to LEP persons. A listing of community agencies in Collier County is presented in Appendix F. CAT will also present outreach materials to schools in an effort to provide transit service information to LEP students and their parents who may rely on public transportation to access school and other activities. Staff Training and Development — CAT will continue to train staff on the importance of assisting LEP persons with obtaining information and accessing the transit system. Staff will be provided with LEP policies and procedures. In addition, all CAT staff will complete customer service training and be provided guidance on working effectively with in-person and telephone interpreters. Signage—CAT will continue to post signs to communicate language services available at initial customer contact points. As additional resources permit, CAT will enhance the availability of outreach documents, brochures, booklets,and recruitment materials in multiple languages. Planning—CAT will participate in annual updates to the County's evacuation and disaster preparedness plans to ensure that the plans include the needs of all community members and especially those in minority populations. LEP Resources Based on the current resources available, CAT is providing the most cost-effective means of delivering competent and accurate language services within its service area. CAT will continue to monitor the need for additional language assistance, including the need for greater dissemination of information in the existing languages provided and/or translation to new languages. If additional services are needed, Collier Area Transit Title VI Program Page 31 s 3 CAT will determine which additional language assistance measures are cost-effective and feasible for implementation based on the current and projected financial resources. CAT will continue to monitor the costs associated with the existing language assistance measures and the costs associated with implementing enhanced language assistance measures, including an estimate of the number of staff and the percentage of staff time necessary to provide the current and proposed LEP resources. Environmental Justice Executive Order 12898, Federal Actions to Address Environmental Justice (EJ) in Minority and Low- Income Populations, was signed by President Clinton on February 11, 1994. The Executive Order and accompanying Presidential Memorandum focus federal attention on the environmental and human health conditions in minority and low-income communities, enhance efforts to assure nondiscrimination in federal programs affecting human health and the environment, and promote meaningful opportunities for access to public information and for public participation in matters relating to minority and low-income communities and their environment. As part of the grant agreements between CAT and the FTA, CAT is required to facilitate compliance with Executive Order 12898 and DOT's Implementing Order 5610.2, Environmental Justice in Minority Populations and Low-Income Populations. As a recipient of FTA funds, CAT incorporates environmental justice principles into every stage of its public transportation decision-making process. Key components to integrating principles of environmental justice into transit planning include: 1. Fully engaging EJ populations in the public transportation decision-making process; 2. Determining whether EJ populations would be subjected to disproportionately high and adverse human health or environmental effects of a public transportation project, policy,or activity; 3. Avoiding, minimizing, or mitigating disproportionately high and adverse human health or environmental effects of a public transportation project, policy,or activity. CAT EJ Outreach CAT provides outreach opportunities that have been designed to ensure that all persons, including low- income, minority, and LEP persons, have meaningful access to programs, services, and information. The public involvement process used by CAT is similar but separate from the Collier MPO's Public Involvement Plan. Although CAT utilizes it PTAC for outreach it also brings transit related items to through the MPO committees. As noted previously, this plan may be viewed in its entirety at http://www.colliergov.net/CAT. Outreach activities that are conducted as part of the TDP, the COA, and the Locally Coordinated Human Services Transportation Plan (LCHSTP) have strived to obtain input from all persons in the community, both users and non-users of the transit system. A variety of public involvement techniques have been used including on-board surveys, transit user surveys, interviews, workshops for human service agency representatives,transit user workshops,and public workshops. Collier Area Transit Title VI Program Page 32 Meetings are often scheduled at multiple times throughout the day to provide greater opportunities for participation based on schedules. CAT has compiled an extensive contact list of representatives from a variety of agencies that represent the disabled, low-income, and elderly. In addition to the general public and the MPO committees, persons on the contact list are notified of all public outreach activities. Determination of Disproportionately High Effects on EJ Populations An EJ analysis starts with determining whether there are any minority or low-income populations potentially impacted by the activity. After assessing the proportionality of impacts of the activity, the burdens and benefits of the activity experienced by EJ populations should be compared to those experienced by non-EJ populations.This section describes CAT's practices for complying with Title VI and evaluating whether or not an activity will impact EJ populations. Fares Prior to any fare change,CAT conducts fare equity analysis to review the existing fare structure based on industry practice, community standards, and fiscal responsibility. The CAT 2012 Fare Study included a specific section to address CAT's commitment to Title VI Compliance regarding equity evaluation of service and fare changes.The study can be used as a guide for implementing a fare policy and structure, establishing an acceptable fiscal policy, and developing a model for future evaluation of CAT's fare structure. Prior to implementing any additional fare increases, CAT will conduct an equity analysis to assess the potential impacts on EJ populations. Shelters and Benches In the past year, CAT has installed 5 new bus shelters and 3 benches. CAT is in the process of a shelter study to evaluate the design as well as adding features (increased size and adding sides)to enhance the protection of the passengers using the system. Currently there are 66 shelters installed at the 533 stops throughout the system. An additional 44 shelters are planned for construction once the shelter study is completed and a design is finalized. Shelter sites are selected based on the number of people boarding and alighting routes, the availability of right of way, and the need to upgrade the shelter accessibility. APC data are utilized to determine stop-level ridership. Placing shelters in the highest use locations ensures access to more customers,while maximizing customer service and fiscal investments. CAT evaluates the number of passenger shelters located throughout Collier County in comparison to the minority areas to guarantee equitable distribution of amenities. Map 2 depicts the location of shelters and the minority area (Census tracts). Of the 66 existing shelters, 56 shelters or 85 percent are located within minority areas. Map 2 also depicts the location of bus stop amenities and the Low Income areas. Of the 66 existing shelters, 22 shelters or 33 percent are located in areas with 10.04% or greater low income population.These shelters provide a benefit to EJ persons accessing transit services. Transit Service CAT evaluates the availability of full or partial transit service within the County's minority and low- income areas. Of the areas containing low income population, all but 1 has full or partial transit service. Of the areas with above average minority population within'A-mile of the existing fixed-route, all have Collier Area Transit Title VI Program Page 33 1 tc n „...,., , ,,, Map#2:Bus Stop Amenities Locations for Low Income and Minority Population Areas rr>>l.111111wr ( -- II Collier Area Transit - Title VI - Amenities Legend I Bus Roues f ,":""):0,1 The Minority Population of Collier County r '' is 13.54° of the Total Population Collier Faalities Boatels The Low Income Population is 10.04°k '''S,If,20/1/2/e;41.: ShelterRoute1C Bench Rarte2A of the Total Population ®1/4 Mile Route2B ��. a 4 MN 314 Mile Rou#e3A y_'` 5 rtaeata�a Percent 1 ow income fRoute3B 4$ de„,..; w •teA`te .".f' . . ...est``" NEN <10.04% Route4A r/// !/''//4 sem 10.04%-19% Route4e /•r7 /.' X/ 20%-29% Routes / ! >29% Route6 Irnrookalee Rd /"..,,,,..f f•r '/ Percent Minority '— Route7A 1' ! , ,`r r f /, ,.////„.//,,,� f/ / /; Below Average Route7X /12,7,"./// j, /j/J� RouteeA f�f/ e' / / / ///f ` f /, f/.`. Above average /, .r/////: /2/X///2, / /;/) Scarce:2008-2012 ACS II RouteBB / /,7, /r// / //% j /s/r.'./ t, Route9 /12/7�� III Routel0 // // //r�!/ //, r� / .� � ` , //„„-,/,, /�/ //`��, ,orf / „Tillie p. i, .. t lini 111111InsetMap of Greater Naples Area ...,,,,/,. INK';. 11011 1” - fit 75i .t VrNDESEIT BEACH RD ' KSS•-• r+. RIDGE RD is 41 V CJ 71 �. 1 Gulf of � " ; rF-Au,:j. L Os* Mexico r'` 'S $ y 'r Ir♦ -.-- t yOperatnns - a b Collier Cane Government WqyL i .. Cooler I i vkS ) v.,' :1'4' " 13i!SNAKE NAW1IJiK 0 13 3 6 \9 Miles r 11C % r'),,. rrtItfect I",(1 Source:2008-2012 ACS ! Collier Area Transit Title VI Program Page 34 full or partial transit service. The majority of low-income and minority areas without transit service are located in the eastern portion of Collier County, an area with rural characteristics and low densities not ideal for fixed-route service. Map 3 shows the County's minority Census tracts and the CAT fixed-route and ADA service areas. Map 3 displays the County's Low Income Census tracts with the CAT fixed-route and ADA service areas. Construction Projects CAT Operations and Transfer Station—8300 Radio Road The existing CAT administration facility is located on the south side of Radio Road, east of Santa Barbara Boulevard within the Gallman Olds Dealership Planned Unit Development (PUD). On March 23, 2010, Collier County was granted a conditional use which allowed CAT to utilize the site as a secondary transfer center. Collier County resolution 2010-70 authorizing the conditional use is attached for reference. Collier County commissioned an environmental assessment for the future development of the site which evaluated the impacts and feasibility of developing the site. The assessment also addressed EJ and Title VI compliance, including analysis of potential impacts on minority communities and minority-owned businesses. CAT held public hearings and issued a public notice. All public comments were considered and included in the environmental document submitted to the FTA on October 10, 2011. FTA reviewed the document and submitted and issued a final declaration of Categorical Exclusion Concurrence on March 16,2012. The proposed 8300 Radio Road passenger transfer facility will reconfigure the existing site facilities to provide a passenger transfer facility in addition to the administrative and operational services currently provided.The proposed conceptual site plan illustrated on Figure 2 illustrates all future improvements. The facility will function as a transfer point for public transportation services, including local bus,express bus, and the potential for alternative transportation modes for passengers. Transfer site improvements will include sawtooth bus bays with sheltered boarding platforms that will allow four buses to stage at one time. It is anticipated that numerous passenger amenities involving emerging technologies will be implemented in the transfer Station. Future building improvements will include constructing a secure ticketing area, accessible public restrooms, information kiosks, a secure farebox drop location, and an elevator to provide access to the second floor. The maintenance and service facilities will not undergo any significant renovations. A portion of the maintenance building is currently being utilized for vehicle maintenance and the other bays are being used as a miscellaneous storage area. This area will be improved to serve as an expanded vehicle maintenance area. The storage area will be moved when the vehicle maintenance area is expanded. The roof may need to be raised to allow for larger bay doors to accommodate buses. A mezzanine may be added in part of the maintenance building for additional storage. The traffic pattern will be addressed as part of the design and may require slightly modifying the maintenance building to allow bus traffic to circulate around the building. A permanent bus washing facility and fueling island will be Collier Area Transit Title VI Program Page 35 16fl3 Li ,, Map#3:Minority Census Tract and CAT Fixed Route and ADA(3/4 Mile)Service Area Collier Area Transit - Title VI - Minority Population The Minority Population of Collier County Legend is 13.54% of the Total Population Collier Facilities CAT Bus Stops Bus Routes lnirtx,kalnr NEE 1/4 Mile ME 3/4 Mile Percent Minority — < 13.54% _ Im ..1.; ;• 13.54% -24% 25% - 54% > 54% I Source 2008 2012 AC. - 6.1 } ra* war,an.lliill i 111111 • . -i U!°aN Estates Inset Map of Greater Naples Area a_:" • ....S . yrs r � I�11.1=1111•111•1111 ' ' vs: i«• M:• 'i• ••••••: _- o. V' ;f BEACH RD *Iv diaks rt- le U• } 1 «, O 1 i NE IDGE RD m�r,'- � `• .. s _ • f s I •;i m r • • • c yL• .• m ' -a CC. I. 4 - •�• K• 21 . • s 2 -, p.� •s- CAT •w ^ ��'. v� optimums r o9 F Gulf of • *o• oS ,RADIO RD,CR6s• ....,., i to • M 0•w Mexico ;` • 'j Abk $N. U O ....* COQvernment or County W t F �..• -, ' 4.*), GoCenter s • ? : .• r`r RATTL SNAK' r._._.. . - .3.. . 0 1.5 3 6 9 Miles I The Purrrfect Ride Source:2008-2012 ACS i COLLIERAREATRANSIT Collier Area Transit Title VI Program Page 36 16 0 3 Map#4:Low Income Census Tract and CAT Fixed Route and ADA(3/4 Mile)Service Area Collier Area Transit - Title VI - Low Income Population Legend The Low Income Households of Collier County Amount to 10.04%of the Total Households Collier Facilities CAT Bus Stops Bus Routes ® 1/4 Mile - 111111 3/4 Mile � �t ..,� ----- Low Income - < 10.04% Im •kalee "d 10.04% - 19% 20% -29% I > 30% , Milli Source.2008-2012 A f .1 la1� -I ,;.- iiiiii 1 Nath Napes ir1 - Ilin ` u,han E5.bf6 Inset Map of Greater Naples Area it 75. ,.... 1 1, • so • ` ' "' ',u....'., a t K • BEACH RD 8. V a 4. \ • .. in � ='* a Q, I ,` i w icr. �, I !«: ., .» I •„ .4 E IDGERD m �- •a • LL ain; Pa 75 ! a • • = �� to CAT r � i I r Operations Gulf of -� Y• waola�oC 7i, .�.,.• N o• aM ., y Mexico '"• • �t Nr C., r Collier County ' p •1..4•� am`' County,yGovernment N'_� .r • I •.S .. Centel - I t " HAIRSNAKE HAMMfi(4 } i 0 1.5 3 6 9 Miles - The Purrrfect Ride -..J COLLIER AP EA'RAKSIT Source:2008-2012 ACS Collier Area Transit Title VI Program Page 37 if:t n " ,..„..,,, ..„„,., added to the proposed site which will require reconfiguring the bus circulation and the addition of an egress driveway. Figure 2: Future Improvement Proposed to CAT Operations Facility r � } lI ° > t t - ' 'fp ' 4 ;r N � ',q t Ti- ✓ t 4t „� n r \ •- 2 c r ,�'' * �' •yY- �" ^z•` ''y..fit• f WL � •4 ; 1. �• yT .f ft `,: -, • J u , '4",..,4' �A�r � try, �' b i `t ��TE 8 �` �, i' --,.%p is 40 '.. , 4%, ... } • .tea h S. a j• i ,........4. f t ....L..... '' ''•,..1 ,etriti;i, re, c. O` ...:. ... t. "Mil -' Calker County ATKINS CAT is committed to monitoring the effects of this project on minority and low-income communities, and will continue to document compliance. Monitoring will include: a The potential impact on minority communities and minority-owned businesses during and after construction. • The potential of negative environmental impacts,such as noise, air,or water pollution. 4 A detailed list of minority-owned businesses and households that will be affected by the construction project. ▪ The potential for significant changes or impacts on minority communities such as increased traffic, reductions in the amount of available parking,and other impacts as warranted. • The applicability of relocation programs and/or other measures adopted to mitigate any identified adverse social, economic, or environmental effects of the proposed construction project. Collier Area Transit Title VI Program Page 38 CAT Intermodal Transfer Facility CAT was operating its main transfer facility in a parking lot located adjacent to the Collier County Museum on the Collier County Government Center property. The transfer site was temporary while the County constructs a permanent transfer facility nearby on the government campus. CAT was awarded two grants to design and build a permanent multimodal passenger transfer station at the Collier County Government Center adjacent to US 41 (Tamiami Trail) as shown in Figure 3. The Florida Department of Transportation (FDOT) has partnered with Collier County by providing an Intermodal Hub Capacity Grant in the amount of $1.3 million and a Transportation Regional Incentive Program (TRIP) grant in the amount of$1.4 million. Construction of the permanent Intermodal Transfer Facility was completed in July 2013. The facility was creatively built as a component of the existing parking garage and provides a place for passengers to come out of the elements. The facility consists of six bus bays, air-conditioned and exterior covered waiting areas, restrooms, customer service area, and ATM machine, and real-time route and scheduling information. The Intermodal station was constructed in an area with a proportionately high concentration of low income populations and households with no vehicles. Figure 3:Improvements to CAT Intermodal Transfer Facility ' yam I N � •A� � 1 77/7 Manhattan Collier Area Transit(CAT)Transfer Station :'M,�1°o,i (Government Center)125801 .. resaa:n Avoiding, Minimizing,or Mitigating Disproportionate Impacts From a public transportation perspective, examples of actions that may have one or more adverse effects include service cuts, changes, or restructuring; building a new rail line or extending an existing rail line; establishing a multi-modal transfer station; or increasing fares. After consideration of the potential effects of an activity on the EJ populations, CAT reviews each activity to determine whether human health or environmental effects on an EJ population can be avoided, minimized, or mitigated. In some cases, while a service change or fare increase does impact EJ populations,the change is necessary to avoid a more severe impact due to budgetary constraints and increasing operational costs. The impacts of one activity may help to avoid another activity (i.e., increasing fares to avoid service Collier Area Transit Title VI Program Page 39 n 4 .a. � `.,„$ 3 reductions) or consequently result in a benefit to the community (i.e., additional mobility resulting from the construction of a new transfer facility). At all times, CAT's main goal is to avoid disproportionate impacts while maximizing public transit access. Activities that will result in a disparate impact will only be carried out if: 1. A substantial need for the program, policy, or activity exists that is in the public interest; and 2. Alternatives would have more severe adverse effects than the preferred alternative. Title VI Program Complaint Procedures Any person who believes that he, or she, or any specific class of persons, has been subjected to discrimination or retaliation prohibited by the Title VI of the Civil Rights Act of 1964, as amended, and related statutes, under CAT's program of transit service delivery or related services or programs is encouraged to file a report with Collier County's Office of Equal Employment Opportunity at: Collier County Office of Equal Employment Opportunity Alternative Transportation Modes Department 3299 East Tamiami Trail,Suite 103, Naples, Florida,34112 Telephone (239) 252-5832,fax(239) 252-6610 www.colliergov.net/CAT CAT encourages the filing of a complaint in writing and includes a name, addresses, and other information so that you may be contacted in regards to the matter. Please see the Title VI Complaint Form. CAT will investigate complaints received no more than 180 days after the alleged incident. CAT will process complaints that are complete. • All complaints will be investigated promptly. Reasonable measures will be undertaken to preserve any information that is confidential. The EEO Officer will review every complaint, to determine if our office has jurisdiction.The complainant will receive an acknowledgement letter informing her/him whether the complaint will be investigated by our office. • CAT has 60 days to investigate the complaint. If more information is needed to resolve the case, CAT will contact the complainant. The complainant has 10 business days from the date of the letter to send requested information to the investigator assigned to the case. E= If the investigator is not contacted by the complainant or does not receive the additional information within 15 business days, CAT may administratively close the case.A case can also be administratively closed if the complainant no longer wishes to pursue their case. At a minimum,the investigation will: o Identify and review all relevant documents, practices, and procedures; o Identify and interview persons with knowledge of the Title VI violation, including the person making the complaint, witnesses, or anyone identified by the complainant; anyone who may have been subject to similar activity or anyone with relevant information. Collier Area Transit Title VI Program Page 40 11 7 , fir. After the investigator reviews the complaint, she/he will issue one of two letters to the complainant: a closure letter or a letter of finding (LOF). A closure letter summarizes the allegations and states that there was not a Title VI violation and that the case will be closed.An LOF summarizes the allegations and the interviews regarding the alleged incident, and explains whether any disciplinary action, additional training of the staff member or other action will occur. If no violation is found and the complainant wishes to appeal the decision, she/he has 14 days after the date of the letter or the LOF to do so. Complainants may also file their initial Title VI complaints directly to the Federal Transit Administration, no later than 180 days after the date of the alleged discrimination attention Title VI Program Coordinator at the following address: Federal Transit Administration Office of Civil Rights Attention:Title VI Program Coordinator East Building, 5th Floor-TCR 1200 New Jersey Avenue,SE Washington, DC 20590 Complaints must be made by completing and signing the Title VI Complaint form located at http://www.fta.dot.gov/civilrights/12328_5104.html. CAT's Title VI notice is presented as Appendix G of this plan. Collier Area Transit Title VI Program Page 41 le Title VI Complaint Form Before completing this form, please read the CAT Title V1 Complaint Procedures located on our website or by visiting our office. The following information is necessary and required to assist in processing your complaint. If you require assistance in completing this form, please contact us at the phone number listed. Complaints must be filed within 180 calendar days after the date alleged discrimination occurred Complainant's Name: Address: City: State: Zip Code: Telephone Numbers: Home Work: Cell: E-mail Address: Date of alleged discrimination: Which of the following best describes the reason you believe the discrimination took place? Was it because of your: Cl Race/Color: L J National Origin: Person discriminated against (if someone other than complainant). Please confirm that you have obtained the permission of the aggrieved party if you are filing on behalf of a third party. Name: Address: City: State: Zip Code: Have you filed this complaint with any other federal,state,or local agency? C] Yes Li No If yes, check each box that applies: LI Federal Transit Administration f7 Department of Transportation II Dept. of Justice LI Equal Opportunity Commission Li Other: Collier Area Transit Title VI Program Page 42 Have you filed a lawsuit regarding this complaint? [I Yes I I No If yes, please provide a copy of the complaint form; or In your own words, describe the alleged discrimination. Explain what happened and whom you believe was responsible. Include specific details such as names, dates, times, route numbers, witnesses, and any other information that would assist us in our investigation of the allegations. Please also provide any other documentation that is relevant to this complaint. Complainant's Signature Date Collier Area Transit Title VI Program Page 43 Appendix A Certifications and Assurances View?Modify Recipient(COLLIER COUNTY BOARD OF COUNTY COM IISSION.._ Page 1 of 1 View$Modify Recipient %I n General Contact Persons Cort's&AssurancoG Codes (Payment Codes Civil Rights Ombra-aim! ' Cat f>sscrlptkn Applicable NIA Cart MN* Text D1 REOIUREDFCR EACKAPPLICANT 141 2'212014 CC LOBBYING Jl 1 221,2014 03 PPOOJREMENT AND PFICCUREMENT SYSTEMS J; '. ) 2212014 G: PPJVATE sECTDRFIR C?eDT)D 4 ;.J.j :...1 22:1,2014 P.0 mrll I I4Y`_nTMV ICFI.n=m1n aun P!In r=e n1'at .I I ^+.'kf.Rfl/./ E311 Affirmation of Certifications and Assurances I FEDERAL FISCAL YEAR 2014 FTA CERTIFlrCATIONS ANC ASSUPJWCES DIGNATLRE PAGe ft:urea or at 4mlcartia ICC FTA ranting ma al FCA Graf ee€W h an ache Capra!or Ftntua Pitied! AFFIRMATION Cf APPLICANT rutile erne ApDlc TtC'J..IER COUNTY BOARD CF CC:/JNTV COMM6CCIONBRC, Name Ona Reaialshla One ALIDlCf2E4 RtervGenz'res_phe1 Y Ganef orticcara Karns: Slapie1 V Caner PIN_ Atteme'(a time' Coat R Teach y https:rftateaniweb.fta.dot.Eo:•drain'.S:ebMecipient ltodifyRecipientViewRecip.asp?grant... 2I21:2014 Collier Area Transit Title VI Program Page 44 1603 Appendix B Sub-recipient Monitoring Form Collier Area Transit Title VI Program Page 45 Co er County COLLIER AREATRANSIT Sub-recipient Monitoring Form Agency Name: Date: Funding: (Place an "1"next to the appropriate grant source and type of funding.) Capital Operating Both 1. Verify Sub-recipient has registered with the SAM (System for Award Management)to determine whether sub-recipients were registered before the award? a. Registered b. Not Registered date by which registration will be completed .Access site at https://www.sam.gov/portal/public/SAM/ 2. Is Sub-recipient aware of the following: a. CFDA title and number Yes No b. Award name and number Yes No c. The name of the Federal awarding agency Yes No d. Requirements imposed by laws, regulations Yes No e. Provisions of grant agreements Yes No 3. Can Sub-recipient show proof of matching funds?Yes No 4. Does Sub-recipient have documentation that shows how the grant award was utilized? a. Copies of expenses Yes No b. Copies of payment(may need to show electronic transfers to document payment from CAT) Yes No c. If not available date that documentation can be produced 5. Does sub-recipient have a completed audit? Yes No a. Are there audit findings? Yes No b. If yes, have findings been addressed? Yes No Collier Area Transit Title VI Program Page 46 k ss 6. If Sub-recipient has a vehicle,specify how many vehicles (_)and verify the following: a. Sub-recipient has manifest or system to separately track grant related trips? Yes No b. Sub-recipient has preventative maintenance policy? Yes No c. Sub-recipient has valid vehicle insurance? Yes No d. Sub-recipient has accident reporting policy? Yes No 7. How does Sub-recipient notify the public or customers about the vehicle, program,or resource? 8. Does the Sub-recipient have a Title VI Program and has a copy been provided? Yes No 9. Is a follow-up visit needed to verify compliance with above required items? Yes No Agency Signature: Print Name: Signature of Monitor: Print Name: Collier Area Transit Title VI Program Page 47 n 7 Appendix C Collier Area Transit Route Fare or Service Change Policy In accordance with the Federal Transit Administration (FTA)Circular 4702.1A Title VI of the Civil Rights Act of 1964,Transit providers within service areas containing more than 200,000 residents to evaluate service and fare changes and their corresponding impacts to ensure transit service is planned operated and distributed in an equitable manner without regard to race,color or national origin. The required policies fall in the following three categories: • Major Service Change Policy • Disparate Impact Policy • Disproportionate Burden Policy Major Service Change Policy The FTA requires that funding recipients prepare and submit service and fare equity analyses for public comment in consideration of proposed major service or fare changes. The purpose of this policy is to establish thresholds that define a "major service change", and the definition of an adverse impact created by a"major service change". As contained within this policy, a major service change is defined as meeting one of the following criteria: 1. Proposed service expansions and reductions including all routing and timetable changes remaining in effect after 12 months that exceed 25 percent of the current configurations. 2. Total elimination of service on a specific route. 3. All proposed fare changes, excluding ride free promotional events and temporary fare reductions,that in effect after 6 months. If a proposed major service change falls within one of the three categories above, CAT will conduct a Title VI service and/or fare equity analysis for review and consideration by the Board of County Commissioners and the public prior to implementing changes. An adverse effect is defined as a major geographical or time-based reduction in service which may include, but is not limited to,span of service changes,frequency changes, route segment elimination, re- routing, or route elimination. CAT shall consider the degree of adverse effects in the form of an equity analysis when planning major service changes. The following types of service changes are exempt: Collier Area Transit Title VI Program Page 48 161 : • Minor route alignment,frequency,span, or time point adjustments; • Routing or bus stop changes due to temporary road detours caused by construction, maintenance, closures, emergencies, labor disruptions or strikes, fuel shortages, or safety concerns; • Any temporary service addition, change, or discontinuation of a route with less than twelve months of operation; • Changes on special service routes serving sporting events, special events, or service contracted through other cities or agencies; • Any service change that does not meet the definition of a major service change described above. Disparate Impact Policy The purpose of this policy is to establish a threshold which identifies when adverse effects of a major service or fare change are borne disproportionately by minority populations. For the purpose of this policy, a minority population is defined as any readily identifiable group of minority persons who live in geographical proximity, and if circumstances warrant, geographically dispersed/transient populations (such as migrant workers or Native Americans) who will be similarly affected by a proposed program, policy, or activity. A "disparate impact" is defined as occurring when an adverse effect of a major service or fare change on minority populations is at least 20 percent greater than the adverse effect on the average minority population of CAT's service area. In order to identify a potential impact, CAT will follow the process illustrated within the flow chart below. Should a proposed major service change result in a disparate impact, CAT will consider modifying the proposed change to avoid, minimize, or mitigate the disparate impact of the change. The modified proposed change due to potential disparate impacts will then be reanalyzed in order to determine whether the modifications actually removed the potential disparate impacts of the changes. If the CAT chooses not to alter the proposed changes,they may implement the service or fare change if there is substantial legitimate justification for the change and it can be shown that there are no alternatives that would have less impact on the minority population and would still accomplish program goals. Collier Area Transit Title VI Program Page 49 Title VI Service and Fare Equity Analysis Process to Identify Potential Disparate Impacts Potential Disparate Impacts? Yes No Analysis Complete Take Action to avoid, Reanalyze changes for minimize,mitigate. potential Disparate (Revise Proposal) Impact Potential Disparate Impacts? Yes No Analysis Complete Does the agency have a substantial legitimate justification for the action or policy?Has the agency analyzed alternatives and determined that the selected action or policy is the least discriminatory alternative? Yes No to one or both questions. Analysis Complete Consider revising proposal due to possible Title VI violation. Collier Area Transit Title VI Program Page 50 0 r q gJ IJ Disproportionate Burden Policy The purpose of this policy is to establish a threshold which identifies when adverse effects of a major service or fare change are borne disproportionately by low-income populations. For purposes of this policy, low-income population is defined as any readily identifiable group or households who are at or below 150 percent of the U.S. Department of Health and Human Services Poverty Guidelines listed below. 2013 POVERTY GUIDELINES FOR THE 48 CONTIGUOUS STATES AND THE DISTRICT OF 'COLUMBIA Persons in family/household Poverty guideline 1 $11,490 2 15,510 3 19,530 4 23,550 5 27,570 6 31,590 7 35,610 8 39,630 For families/households with more than 8 persons. add $4,020 for each additional person. Source:Department of Health and Human Services,Office of the Secretary,Annual Update of the HHS Poverty Guidelines(Federal Register/Vol.78,No.16/Thursday,January 24,2013/Notices) A"disproportionate burden" is defined as occurring when the low-income population adversely affected by a major service or fare change is 20 percent more than the average low-income population of CAT's service area. Similar to the approach in identifying a potential disparate impact, should a proposed major service or fare change result in a disproportionate burden, CAT will consider modifying the proposed change to avoid, minimize, or mitigate the disproportionate burden of the change. The modified proposed change due to a potential disproportionate burden will then be reanalyzed in order to determine whether the modifications actually removed the potential disproportionate burden of the changes. If the CAT chooses not to alter the proposed changes,they may implement the service or fare change if there is substantial legitimate justification for the change and it can be shown that there are no alternatives that would have less impact on the low-income population and would still accomplish program goals. Collier Area Transit Title VI Program Page 51 16 D 3 Appendix 0 Transit Development Plan (TDP)Capacity Analysis Collier Area Transit Title VI Program Page 52 Is TRANSIT CAPACITY&SUPPLY ANALYSIS The process used to estimate capacity for the CAT fixed-route system examines the number of routes in operation and the size and number of vehicles in use to determine the number of potential trips that can be carried per year. There are more sophisticated methods of Tindale-Oliver&Associates. Inc_ Collier Area Transit August 2010 4-17 Transit Development Plan Collier Area Transit Title VI Program Page 53 1 A ri determining system-wide capacity: however, based on the size of the CAT system and the demographic make-up of Collier County. a more simplified method was chosen. The same methodology was applied in the estimation of ADA/paratransit services. Axed-Route Service Supply/Capacity Analysis The methodology used to estimate transit capacity is based on mileage. In order to determine capacity at the route level, the estimated seat miles and passenger miles were estimated using an assumed average trip length. The assumed average trip length was calculated by dividing FY 2009 passenger miles traveled by the total annual passenger trips. The methodology for the system-wide capacity estimation is as follows: Step 1:Annual revenue miles. vehicle capacity, and ridership by route were provided by CAT staff. The route length of each CAT route was calculated using ArcGIS geographic information system data. Step 2:The estimated annual seat miles were calculated by multiplying the revenue miles by the average vehicle capacity. This provides a measure of potential route capacity based on the actual revenue miles of service and the maximum number of passengers that can be transported. Revenue Miles X Average Vehicle Capacity= Estimated Annual Seat Miles (1.244.756) (26) (32.363.656) Step 3:Annual passenger miles were estimated by multiplying the average trip length by the total number of passenger trips. This provides a measure of actual passenger miles traveled in 2009.showing the actual capacity utilized by riders. Passenger Trips X Average Trip Length =Annual Passenger Miles (1.109.710) (8.1) (8.988,651) Step 4:To determine the estimated excess capacity.the estimated passenger miles for each route for October 2008 through September 2009 were compared to the estimated annual seat miles to determine the percent of the capacity being used. Estimated Passenger Miles/Estimated Seat Miles= Percent of Capacity Being Used (8.988.651) (32.363.656) (27.8%) 100%-Percent of Capacity Being Used= Remaining Capacity (100%) (27.8%) (72.2%) Table 4-11 summarizes the process used to estimate annual capacity for the existing service routes. Tindale-Oliver&Associates. Inc Collier Area Transit August 2010 4-18 Transit Development Plan Collier Area Transit Title VI Program Page 54 n 3 Fixed-Route Capacity Analysis Summary Based on the estimated capacity analysis. CAT was using approximately 28 percent of its possible capacity in 2009. This shows that the existing bus service has substantial capacity remaining. Routes with the least amount of excess capacity include Routes 2A (Orange Route). 2B (Orange Route). 3A (Purple Route). 1,0) (Red Route). and 36 (Purple Route). Routes with the largest amount of excess capacity include Routes 7 Express (Light Blue Route). 5(Blue Route). 7 Circulator(Light Blue Route).86(Pink Route), and 6(Yellow Route). Excess capacities for these routes are 92 percent. 90 percent, 85 percent, 84 percent. and 83 percent. respectively. It should be noted that the NTD reported average trip length is utilized to determine excess capacity and Route 7 and Route 5 operate as express routes from lmmokalee to Marco Island and Naples: therefore, these routes travel a greater distance than 8.1 miles per trip. When calculating excess capacity utilizing a greater average trip length.the excess capacity would be much less on Routes 7 and 5. Excess capacity is not necessarily a weakness in the system. The ridership-to-capacity ratio should be monitored over time as part of future major updates to the TDP. In addition. route- by-route average trip length estimates are needed in order to provide a more accurate reflection of unused capacity along fixed-routes. Because CAT does not have Automatic Passenger Counters on-board its vehicles, it is difficult to derive per route average trip lengths without incurring significant expense to calculate manually through an on-board tracking initiative. Tindale-Oliver&Associates,Inc. Collier Area Transit August 2010 4-19 Transit Development Plan Collier Area Transit Title VI Program Page 55 1603 Table 4-11 2009 Fixed-Route Transit Supply/Capacity Analysis Average Estimated . FY 2009 Annual Estimated Route Revenue Vehicle Annual Seat Average Trip Annual Passenger Percent of Excess Miles Length** Capacity Capacity* Miles Ridership Miles Capacity 1A 93.682 26 2,435,732 8.1 111,286 901.417 37.0% 63.0% 1B 78.919 26 2,051.894 81 87.894 711.941 34.7% 65.3% 1C 45,190 26 1.174,940 8.1 48.003 388.824 33.1% 66.9% 2A 61,224 26 1.591,824 8.1 93.325 755.933 47.5% 52.5% 28 51,943 26 1,350,518 81 84.000 680,400 50.4% 49.6% 3A 77,575 26 2,016,950 8.1 139,402 1,129,156 56.0% 44.0% 38 77,575 26 2,016,950 81 91.013 737.205 36.6% 63.4% 4A 64,208 26 1,669,408 8.1 69.795 565.340 33.9% 66.1% 4B 53,882 26 1,400.932 8.1 53.673 434,751 31.0% 69.0% 5 206,848 26 5,378,048 8.1 69.953 566,619 10.5% 89.5% 6 92,989 26 2,417,714 8.1 49.878 404.012 16.7% 83.3% 7(Express) 46,526 26 1,209,676 8.1 11,709 94,843 7.8% 92.2% (Circulator) 80,201 26 2.085,226 8.1 37,981 307,646 14.8% 85.2% 8A 73,803 26 1,918,878 8.1 49,124 397,904 20.7% 79.3% 88 73,803 26 1.918,878 8.1 38,967 315,633 16.4% 83.6% 9 66,482 26 1,728,532 8.1 73.707 597,027 34.5% 65.5% "Based on vehicle inventory provided by CAT Average seating capacity for all traditional bus routes is calculated by dividing the total seating capacity for all vehicles in the fleet by the total number of vehicles. ""Systemwide average trip length estimated at 8.1 miles. Demand-Response Service Supply/Capacity Analysis The demand response services for purchased transportation were evaluated to estimate annual capacity for 2009. The methodology used for the demand response service capacity estimation was identical to that of the fixed-route outlined in the previous subsection. Table 4-12 summarizes the process used to estimate annual capacity for the existing demand response services. Tindale-Oliver&Associates.Inc. Collier Area Transit August 2010 4-20 Transit Development Plan Collier Area Transit Title VI Program Page 56 1603 Table 4-12 2009 Demand Response Service Transit Supply/Capacity Analysis Average EstimatedFY 2008 Annual Estimated Revenue Vehicle Annual Seat Average Trip Annual Passenger Percent of Excess Miles Capacity* Miles • Length** Ridership Miles Catty Capacity Demand Response- Purchased 1.140.233 14 15,963.262 12 102.149 1.174,714 7.4v, Trans a.nation *Based on FY 2009 RTD "`By dividing passenger miles traveled by the total number of passenger trips,the average trip length is estimated at 11.5 for all demand response trips. Demand Response Service Capacity Analysis Summary Based on the estimated capacity analysis. CAT is using approximately 7 percent of the possible capacity. This shows that demand response service has substantial capacity remaining. Excess capacity is not necessarily a weakness in the system. given the nature of the requested trips. Expecting full paratransit vans is unrealistic since the service operates on the basis of advanced trip reservations, and multi-loading is often difficult to accommodate given the often diverse nature of origins and destinations for each patron. Tindale-Oliver&Associates.Inc Collier Area Transit August 2010 4-21 Transit Development Plan Collier Area Transit Title VI Program Page 57 16 0 3 Appendix E Transit Development Plan (TDP) Peer Review Collier Area Transit Title VI Program Page 58 FIXED-ROUTE PEER REVIEW A peer review analysis was conducted for CAT to compare its performance at a given point in time with other similar agencies. The peer review was conducted using 2008 NTD data. the most current validated NTD data available. Selected performance indicators, effectiveness measures. and efficiency measures are provided throughout this section in tabular and graphical formats to illustrate the performance of the fixed-route system relative to the peer group. For each selected indicator and measure, the tables provide the CAT value, the minimum value among the peer group,the maximum value among the peer group, the mean of the peer group. and the percent that the CAT values are away from the mean. The methodology used to select the peer systems is discussed below. Peer System Selection Methodology The peer selection was conducted using the 2009 Florida Transit Information System (FTIS) database. At the time of the peer selection process, the most current data available in the FTIS database was 2008 NTD data. The peers were identified through an objective assessment of five standard variables in NTD. After the peer systems were selected utilizing the FTIS database. the 2008 NTD data for each peer system was obtained through the NTD website and used to conduct the peer review analysis. The variables used to select the peer systems include: • Geography(southeastern United States) • Service Area Population • Operating Expense • Revenue Miles • Vehicles Operated in Maximum Service First, the peer group selection was based on geographic location; the states included were Louisiana, Arkansas. Mississippi. Alabama, Tennessee, North Carolina, South Carolina, Georgia. and Florida. Fixed-route systems operating in these southeastern states were identified and analyzed based on the four remaining variables. Based on the results of the FTIS peer selection process and input from CAT staff. seven transit systems were selected for the peer review analysis. Table 4-6 presents the selected peers. Performance Indicators Selected performance indicators for the peer review are presented in this section. Categories of performance indicators include population. population density, ridership. revenue miles. and vehicles. Table 4-7 and Figures 4-17 through 4-24 present the performance indicators for the CAT peer review analysis. Tindale-Oliver&Associates. Inc_ Collier Area Transit August 2010 4-10 Transit Development Plan Collier Area Transit Title VI Program Page 59 1 ( 1-- . 0 1 1 3 ._.J, .z.,, Table 4-6 Selected Peer Systems CAT Peer Review Analysis System Location Escambia County Area Transit(ECAT) Pensacola, Florida Lakeland Area Mass Transit District(LAMTD) Lakeland.Florida Manatee County Area Transit(MCAT) Bradenton, Florida Fort Walton Beach, Okaloosa County Transit(OCT) Florida Pasco County Public Transportation(PCPT) Port Richey,Florida Sarasota County Area Transit(SCTA) Sarasota, Florida Space Coast Area Transit(SCAT) Cocoa, Florida Table 4-7 Performance Indicators CAT Peer Review Analysis(2008) indicator CAT Peer Group Peer Group Peer Group CAT%from Minimum Maximum Mean the Mean Service Area Population 333,858 103,000 554,560 301.980 10.56% Service Area Population Density 221 221 1,920 1,164 -81.04% Passenger Trips 1,166,358 211,330 2,300,820 1,270,635 -8.21% Revenue Miles 1,214,814 442,358 2,503,353 1,302,742 -6.75% Revenue Hours 66.183 36,404 181,083 84,261 -21.45% Vehicles Operated in Maximum Service 16 14 44 23 -30.81% Total Operating Expense $5,362,710 $1,134,692 $12,625,139 $6,159,777 -12.94% Passenger Fare Revenues $945,354 $66,941 $1,159,485 $743,658 27.12% Source:2008 MD Figure 4-17 Figure 4-18 Service Area Population Density Service Area Population (persons/square mile) '.CA- I 9CAT I cA-1111111111111111111111 CAD VU' I C MCAT I C m m OC I ; OCT I �, 14115 I :AIITD I C p' I poor EA' TAT r I . C 0000 _:.,:OD KOac 400 000 O,: 0D: BOO OCC 0 :00 0000 1'.t10 2,OX _000 Tindale-Oliver&Associates, Inc. Collier Area Transit August 2010 4-11 Transit Development Plan Collier Area Transit Title VI Program Page 60 16rj3 Figure 4-19 Figure 4-20 Passenger Trips Revenue Miles I .:r,' C,r ' m xr I x- I 2 L,NrC I 1.41/TC I a C I p:6r I 19 m L"‘T I f C,' 1.., 1 C 501300 MO OM 1.5000X LOCC.xA --Cv:N; 000D 003 0 5C0,0CC 10C0.00C t5CC iDDC 00001D0C :,SVS CO3 3.303.000 Figure 4-21 Figure 4-22 Revenue Hours Vehicles Operated in Maximum Service :ar I ar®� :cr, ;cr, (Al '111101111111 C WM. I Cu u r I c m m (Cr I MMr 2 -.am I wm I CAT I ., c 50.0x' 00.003 b0Fc0 2C0.000 • i __ 4C `.9 CO Figure 4-23 Figure 4-24 Operating Expense Passenger Fare Revenue !CAT I 66, I AT uuT Ig I m OCT cc- S` Writ I _„mc I !CAT l I,- I SC xz!xnro S`_0:01C 17 sto-m: 1 t00010: Ct500C0t 15(00001 S D r:5CCDD $500 CCD $r50 XC 2I MOT= S1050.000 The following is a summary of the peer review analysis performance indicators. based on the information presented in Table 4-7 and Figures 4-17 through 4-24. • Service area population for CAT is more than the peer group average. 11 percent above the mean.while the population density is 81 percent below the mean. Tindale-Oliver&Associates. Inc. Collier Area Transit August 2010 4-12 Transit Development Plan Collier Area Transit Title VI Program Page 61 16 0 3 • The passenger trips for CAT are 8 percent below the peer group mean. • Revenue miles for CAT are almost 7 percent below the peer group mean. • CATs vehicles operated in maximum service are below the peer group mean by almost 31 percent • Operating expense for CAT is less than the peer group average by almost 13 percent. while passenger fare revenues are above the peer group average by more than 27 percent. Effectiveness Measures Categories of effectiveness measures include service supply. service consumption, and quality of service. These categories are each represented by one variable: vehicle miles per capita, passenger trips per revenue mile, and weekday span of service. Table 4-8 and Figures 4-25 through 4-27 represent the effectiveness measures for the CAT peer review analysis. Table 4-8 Effectiveness Measures CAT Peer Review Analysis(2008) Peer Peer Peer CAT% Measure CAT Group Group Group from the Minimum Maximum Mean Mean Vehicle Miles Per Capita 3.89 2.47 12.23 5.89 -33.97% Passenger Trips Per Revenue Mile 0.96 0.48 1.27 0.94 1.76% Weekday Span of Service(in hours) 16.50 13.00 20.07 15.75 4.74% Source:2008 NTD Figure 425 Figure 4-26 Vehicle Miles Per Capita Passenger Trips Per Revenue Mile rth :r• m 1 I c LT a CCS ,27 620 fl.O] GO[ EOC :e: rec Tindale Oliver&Associates.Inc. Collier Area Transit August 2010 4-13 Transit Development Plan Collier Area Transit Title VI Program Page 62 13 3 Figure 427 Weekday Span of Service(in hours) CAT •uI 0.00 SOC LOC CDO 2C DO 24.00 The following is a summary of the effectiveness measures for the peer review analysis. ▪ Vehicle miles per capita for CAT are 34 percent below the peer group mean. • Passenger trips per revenue mile for CAT are almost 2 percent above the peer group mean. • Weekday span of service for CAT is almost 5 percent above the peer group mean. Efficiency Measures Categories of efficiency measures include cost efficiency and operating ratios. Table 4-9 and Figures 4-28 through 4-34 present the efficiency measures for the CAT peer review analysis. Table 49 Efficiency Measures CAT Peer Review Analysis(2008) Peer Peer Peer CAT% Measure CAT Group Group Group from the Minimum._Maximum Mean Mean Operating Expense Per Capita $16.06 $6.66 $64.33 $27.87 -4237% Operating Expense Per Passenger Trip $4.60 $4.03 $6.25 $4.86 -5.42% Operating Expense Per Revenue Mile $4.41 $2.57 $5.43 $4.50 -1.93% Operating Expense Per Revenue Hour $81.03 $31.17 $88 31 $70.70 -14.61% Farebox Recovery Ratio(%) 17.63% 5.90% 17.63% 11.97% 47.30% Revenue Miles Per Vehicle Mile 0.93 0.92 0.99 0.95 -2.00% Average Fare $0.81 $0.32 $1.03 $0.58 39.58% Source:200/3 NTD Tindale-Oliver&Associates, Inc Collier Area Transit August 2010 4-14 Transit Development Plan Collier Area Transit Title VI Program Page 63 161.33 Figure 4-28 Figure 429 Operating Expense Per Capita Operating Expense Per Passenger Trip e I I FAT SLAC $2!X SSC 00 575 C0 $LOCO 5:00 9130 1;:,3 SBO: 5000 $1300 Figure 4-30 Figure 4-31 Operating Expense Per Revenue Mile Operating Expense Per Revenue HOur -. 11 IC SCn I m E CAT 5, I vcn. I C m m CC} I re s.,: I T I 0 VT I EAT I •4T1 I $20: S?:•: SA:0 S?O: s:0: St7Ci $3 CO 9259E $50L0 $7:.00 $10.00 Figure 4-32 Figure 4-33 Farebox ReCOvery Revenue Miles Per Vehicle Mile I SC, CA' ■ cn- MIIIIIIIIII C u,m 1A1T- IU' G' do .. _. ['. E•. :0% _. C.C3 3=`_ 05C C 75. tai t_'E Tindale-Oliver&Associates. Inc. Collier Area Transit August 2010 4-15 Transit Development Plan Collier Area Transit Title VI Program Page 64 6i 3 Figure 4-34 Average Fare CAT .sT I c o ..T GT $300 $C25 Eats Ea TS $tD3 $125 Etta The following is a summary of the efficiency measures for the peer review analysis. • Operating expense per capita for CAT is less than 42 percent below the peer group mean. • Operating expense per passenger trip for CAT is less than 5 percent below the peer group mean. • Operating expense per revenue mile for CAT is almost 2 percent below the peer group mean, while operating expense per revenue hours is nearly 15 percent below the peer group mean. • Farebox recovery for CAT is significantly above the peer group mean, at 47 percent above the peer group mean. Summary Results for the Peer Review Analysis Table 4-10 provides a summary of the peer review analysis for the CAT fixed-route system. The summary includes the percent that CAT is away from the peer group mean for each performance measure. Tindale-Oliver&Associates, Inc. Collier Area Transit August 2010 4-16 Transit Development Plan Collier Area Transit Title VI Program Page 65 1 :,,e) ri 3 Table 4-10 CAT Peer Review Analysis Summary(2008) Performance Percent from Indicators/Measures the Mean Performance Indicators Service Area Population 10.56% Service Area Population Density -81.04% Passenger Trips 8.21% Revenue Miles -6.75% Revenue Hours -21.45% Vehicles Operated in Maximum Service -30.81% Total Operating Expense -12.94% Passenger Fare Revenues 27.12% Service Supply Vehicle Miles Per Capita -33.97% Service Consumption Passenger Trips Per Revenue Mile 1.76% Quality of Service Weekday Span of Service(in hours) 4.74% Cost Efficiency Operating Expense Per Capita 42.37% Operating Expense Per Passenger Trip -5.42% Operating Expense Per Revenue Mile -1.93% Operating Expense Per Revenue Hour -14.61% Operating Ratio Farebox Recovery Ratio(%) 47.30% Vehicle Utilization Revenue Miles Per Vehicle Mile 2.00% Fare Average Fare 39.58% Source:NTD and CAT Tindale-Oliver&Associates,Inc. Collier Area Transit August 2010 4-17 Transit Development Plan Immo Collier Area Transit Title VI Program Page 66 I 6 r." 7 e Appendix F List of Community Agencies Leadership Council,ICA Lighthouse of Collier,Inc. Mayflower Congregational Church, 2685 Horseshoe Drive South,Suite 211 2900 County Barn Road, Naples, FL 34104 Naples,Florida Phone:239-430-3934 i` . . M cm.. www.collierseniorresources.org Fax:239-430-9213 N. www.lighthouseolcollier.org Healthy Communities Program Consultant Florida Department of Health in Collier County Neighborhood Health Clinic Deborah Chesna •, lCou'er 121 Goodlette Road North Phone:(239)252-2594 mebt.r Naples, FL 34102 Fax:(239)774-5653 = Phone:239-261-6600 www.healthvcollier.org s� c/ Fax:239-261-6582 -'1+munWI' Email:info@neighborhoodhealthclinic.org www.neighborhoodhealthclinic.org otdArik JFCS Senior Friendship Center Health Clinic Jewish Family and Community Services(JFCS) 2171 Pine Ridge Rd Suite F Dr.Jaclynn Faller, President/CEO Naples, FL 34109 5025 Castello Drive,Suite 101 Phone:239.566.7425 Naples FL 34103 Fax 239.593.3430 Phone:239-325-4444 www.friendshipcenters.org/Locations/Collier.aspx Fax:239-330-7947 www.ifcsswfl.org Physician Led Access Network(PLAN)of Collier County 2500 Tamiami Trail North,Suite 212 Catholic Charities,Diocese of Venice,Inc. Naples FL 34103 P.O. Box 2116 Phone:(239) 776-3016 Venice,Florida 34284 FAX:(239)435-1297 www.catholiccharitiesdov.org E-mail:info@plancc.org www.plancc.org Refugee Coalition Department of Children and Families Hiram A. Ruiz,Director, Refugee Services United Way of Collier County 401 NW 2nd Ave.,Suite N-812 848 First Ave N#240 Miami,Fl 33128 Naples,FL 34102 Office:(786)257-5189 Phone:(239)261-7112 Cell: (305)763-9040 FAX:(239)261-3955 hiram ruiz@dcf.state.fl.us Harry Chapin Food Bank Collier 211 2221 Corporation Blvd Phone:211(IN FL)or(239)-263-4211 Naples, FL 34109 www.collier211.org Phone:(239)334-7007 fighthunger@harrvchapinfoodbank.org Collier Area Transit Title VI Program Page 67 16 3 United Cerebral Palsy(UCP)of Southwest FL Care Club of Collier,Inc. (Sunrise Community) 1800 Santa Barbara Blvd 4277 Exchange Ave Naples,FL 34116 Naples,FL 34104 Phone:(239)353-1994 Phone:(239)643-5338 ext 101 FAX:(239)455-8507 FAX:(239)643-4937 E-Mail:careclubl@aol.com E-Mail:Naples@sunrisegroup.org Collier Area Transit Title VI Program Page 67 cn Appendix G CAT Title VI Notice Collier Area Transit Title VI Notice Collier Area Transit(CAT) hereby gives public notice of its policy to assure full compliance with Title VI of the Civil Rights Act of 1964.CAT is committed to ensuring that no person is excluded from participation in,or denied the benefits of its services on the basis of race,color or national origin. Any person who believes that they have,individually,or as a member of any specific class of persons,been subjected to discrimination on the basis of race,color,or national origin may file a complaint with CAT. Clj -;-1 COLLIER AREATRANSIT For more information visit our website at www.colliergov.net/CAT or contact CAT at 3299 East Tamiami Trail,Suite 103,Naples Florida 34112 or 239-252-5832 Collier Area Transit Title VI Program Page 68 16 0 3 Appendix H Resolution 2014-57 Collier Area Transit Title VI Program Page 68 P 249 RESOLUTION No. 2014 57 RESOLUTION NO. 2014 - 6%1 ADOPTING THE COLLIER AREA TRANSIT TITLE VI PROGRAM WHEREAS, the Board of County Commissioners of Collier County, Florida (the "Board") receives Federal financial assistance from the Federal Transit Administration (FTA), and as a condition of receiving this assistance, the Board must comply with Title 49 of the Code of Federal Regulations(CFR), part 53. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA THAT: 1. That it is the policy of the Board to ensure that transit services are equitably distributed and provide equal access and mobility to any person, without regard to race, color or national origin. 2. That the policies and procedures set forth in the County's Title VI Program presented on the below-referenced is approved. 3. That the Public Transit Manager is authorized to sign any and all assurances, certifications and other documents that may be required in connection with the Program or subsequent Programs. 4. That the Public Transit Manager is authorized to make necessary modifications to the Title VI Program to ensure compliance with 49 C.F.R., part 53. This Resolution adopted this -\ day of�-��;�;�-rte, , 2014 after motion, second and majority vote in favor of passage. ATTEST BOARD OF COUNTY COMMSSIONERS DWIGHT E. BROOK, CLERK COLLIER COUNTY, FLORIDA B Bey. .� —^ Deputy CierkAttect as toChairman's Commissioner Torn fining, Chairman signature only Approved as to form and legality: By: . . Scott R. Teach Deputy County Attorney "kJ