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Backup Documents 01/12/2016 Item #16I MISCELLANEOUS CORRESPONDENCE BOARD OF COUNTY COMMISSIONERS January 12, 2016 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. CLERK OF COURTS: 1) Items to be Authorized by BCC for Payment: B. DISTRICTS: 1) Heritage Bay Community Development District: Meeting Agenda 10/01/2015 Meeting Minutes 10/01/2015 2) Heritage Greens Community Development District: Meeting Agenda 10/19/2015 Meeting Minutes 10/19/2015 3) Naples Heritage Community Development District: Meeting Agenda 05/05/2015 Meeting Minutes 05/05/2015 4) Port of the Islands Community Improvement District: Meeting Agenda 10/16/2015 Meeting Minutes 10/16/2015 C. OTHER: 1, 6 1 A 1 o — y sfC tier CLERK OF THE C' RC IT COURT COLLIER COUNT OUR OUSE 3299 TAMIAMI TRAIL E STE#700 Dwight E. Brock- s+ rk of ircuit Court Phone(239)252-8516 NAPLES,FL 34112-5749 Fax (239)252-6179 Clerk of Courts • Comptroller • Auditor•` odian of County Funds January 6, 2016 Board Minutes and Records Collier County 3299 Tamiami Trail East, Ste 400 Naples, FL 34112 RE: Items To Be Authorized by BCC for Payment January 12, 2016 Dear Ms. Morgan: Attached are the special interim reports as provided for in Section 2c of the agreed-upon order dated July 16, 2015 by Judge James R. Shenko. Please place these reports and this correspondence on the "Miscellaneous Correspondence" section of the next meeting agenda of the Board of County Commissioners. If you have any questions,please let me know. Sincerely, /oz" cid Robin Sheley Operations Manager CC: Commissioner Tim Nance, Chairman of the Board,District 5 Commissioner Donna Fiala, District 1 Commissioner Thomas Henning, District 3 Commissioner Georgia Hiller, District 2 Commissioner Penny Taylor, District 4 Dwight E. 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U) (/) U) (/) U) CO U) U) U) U) U) U) CO U) U) U) U) U) V) Q to to to to to to to to to to to to LO to to to (n to to O O O O O O O O O O O O O O O O O O O (y N N N N N N N N N N N N N N N N N N N { (� r r CO M N N- r 0) Q) N M (O CO O N N M N N N N N z O - N N O O r r O r r r N N r r r O O 0 U, (O U)' C' c0, 16 1 r•pi) 11 Heritage Bay Community Development D strictL By Board of Supervisors Edwin Hubbard,Chairman Calvin Teague,District Manager Ronald A.Grant,Vice Chairman Gregory Urbancic,District Counsel John May,Assistant Treasurer David Wilkison,District Engineer Dennis Gagne,Assistant Secretary Richard Brodeur,Assistant Secretary Regular Meeting Agenda October 1,2015 -9:00 a.m. 1. Roll Call 2. Public Comments on Agenda Items 3. Approval of the Minutes of the August 6,2015 Meeting 4. Bridging Solutions Update and Presentation of Proposed Bid Package 5. Old Business A. Loan Update and Related Information B. Memorandum of Understanding C. Lake 15 Homeowner Repairs D. Transfer of Environmental Resource Permit 11-02234-P from Lennar to the District Update E. Umbrella Association Update F. Letter to the Quarry&Heritage Bay Umbrella Association G. Water Management Program H. Summer Lake Work Update 6. New Business A. Engineering Qualifications Review 7. Manager's Report A. Approval of Financials,Check Register and Invoices B. Engagement Letter with Grau&Associates FY 2015 Audit C. Field Manager's Report D. Follow Up 8. Attorney's Report 9. Engineer's Report 10. Supervisors' Requests and Audience Comments 11. Adjournment NOTES: The next meeting is scheduled for December 3,2015 at 9:00 a.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Bay Clubhouse Coral Springs,FL 33071 10154 Heritage Bay Boulevard 954-753-5841 Naples,FL 161161 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT 210 N UNIVERSITY DR # 702 CORAL SPRINGS FL 33071-7320 REFERENCE: 063481 59777126 REQUEST FOR ENGINEE• Request for Engineering Quai'Icatioiis Heritage Bay community Deveio ant District State O f Florida The HERITAGE BA COMMUNITY'OEVEIOP ENi' 1STRLCr cpistrtct d. located 4oRler Cbyht flaridd announces {hat pro essro al engineering servicm will bee, Counties of Collier and Lee required,on a Conti umg baso Professrgnal eneral knbineeMC=SeMThs fdF generEl 'copsifitmg servicFs thvpiying engi eermg,�I surve ing: pianningi> Before the undersigned authority, perso enuirannFenfal nanegenient or per<nrthng f appal or �b onr� PSlblll[r: studies,storrq water,mpnagement and other in structure and rl. ro etts- appeared Dan McDermott, Says Lnat die s iv forfhe�isttct s �`7 Inside Sales Supervisor, of the Naples Da The }ieritage Bay ommunityr'Deveio ent'OisSrlC intends to co tray wtf yelected :cgnsultant(s)far the period of No anber t 2015 xhroygh:f dobe(311{,. a daily newspaper published at Naples, in zD18 out mW 315b.ccnsidef pth r cbpsQ�}ants qn speciht prajrds-wn,ch eris dorm the course of the threq ear p@rw x'th, is hot,a RI'q nor a.sb)e soil County, Florida: distributed in Collier con:uTearrt and Lee counties of Florida; that the att. R$Q41STBDSEgws0SAPRODUCTS o Cgrorphnrty�nfras4ructure proxrded by$ittrjEt a;auti onz@ll in ChaptEr copy of advertising was published in said ,90Hendastatu o rated praiecYs t9 jnblutle engineering tdhtratr mara9T!!,, a ti#`; newspaper on dates listed. l;,specr'serylcesdurngcons>ruc(Jort a atteronee a -Pre aretlollcof an acesSgry�ggojts �� a �iReetings of Affiant further says that the said Naple D15trrtts9gar�t7hsupettise andcommrtteemgetingsasneafled a o g Jtssrli m meQtmg p 1 reCessa{y partes)pyolvira yar3ous proje News is a newspaperpublished at Naples, i inciadrBbut^at,hmited #p bgna files, specai rear plans+eYrew rerm` P review �si4'�1)�yscpdtes,ork>iher=fatl6 ,�, Collier County, Florida, nd that the said a �sSrstmwdteEv+aymanagemPnkin<I�ain9:lakexWefia�d�anapreskweS o. Assist in ahnuai, pitai ImpYtjvementAlanniri>d 'i newspaper has heretofore been continuousl Imeracnontnbehalfof.�BDfstncGWrfiotherggvergmentalaggeP4es�rfi,; entltlas,"'indudin °Fiat, not WrLtQd tQ tba S4ut)1 Flopda waxer lnanegea dayand has been entered as second class rr Dist4ct,that:itraf'Hgp)ESandfoiuerr04ney o NPpESRepporF5andcogtpharxe matter at the post office in Na les in sa o Preps(eBid5pedflcatroPsantlRozdmenfsasrequestet� 3 Naples, o Fxlserinncewalis,mB�rcD4r- Collier County, Florida, for aperiod of 1 Y`. Fodnp;� next precedingthe first ublication of th e p The=engjneedhg f)nir selected{(,ill act,m the;g@neral capacity of Disirtd Enpipeer" attached copy of advertisement; and of f ian ae¢nn9 to�roidebpPyfessionaeieenrnmsiaetire py `m stfma s{atgme t"��'! 4ualYisa119n(SOQ)Pndildl g retuYn of key yta(f and re(evdgt port peyt a perienc further says that he has neither paid nor wrtbpertinentsr3pportmgtat , ,+ promised any person, firm or corporation a TrreDi .,�w,,ireyewallo ,iitantsandwii comply with theStBteprottdufas$s ast)btsfied by the o s pants Competitive Negot aki0ds-AeS bapteY 287 flgdde discount, rebate, commission or refund for Statutes- Allappbwr l ereitadfnustsuhmitSQQandltl4f ggir@sth i' P M, September`11.=2Q1S, to{fid attention:of Calviry Teague, Disitri('t Men ea;, purpose of securing this advertisement for cal teaue0stcesvPGesSom H�nre sayy, cAmmum�y De�e)gPme pt;td� +�' Cqurtryak&s Drrye,Ft.Myefr xlo ida33y05(238 245 7118).+' publication in the said newspaper. Audi.4,27 7014, °No a0643ii PUBLISHED ON: 08/27 AD SPACE: 102 LINE FILED ON: 08/27/15 Signature of Affiant r2.,1% .t/J C 6 Sworn to and Subscribed before me this IC) day of 20 Personally known by me .,,_. ipirr sr, Notary Public State of Florida i p`'f, Susan 0 Flora My Commission FF 040250 ceno Expires 0712 812 01 7 RESOLUTION NO. ‘26/6—/ A RESOLUTION OF THE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT ACCEPTING A PROPOSAL OF CNLBANK TO PROVIDE THE DISTRICT WITH A LOAN IN ORDER TO FINANCE CERTAIN CAPITAL IMPROVEMENTS OF THE DISTRICT; APPROVING THE FORM OF A LOAN AGREEMENT; AUTHORIZING THE ISSUANCE OF A PROMISSORY NOTE PURSUANT TO SUCH LOAN AGREEMENT IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $250,000.00 IN ORDER TO EVIDENCE SUCH LOAN; AUTHORIZING THE REPAYMENT OF SUCH NOTE FROM A COVENANT TO BUDGET AND APPROPRIATE LEGALLY AVAILABLE NON-AD VALOREM REVENUES; DELEGATING CERTAIN AUTHORITY TO THE CHAIRMAN, DISTRICT MANAGER AND OTHER OFFICERS OF THE DISTRICT FOR THE AUTHORIZATION, EXECUTION AND DELIVERY OF THE LOAN AGREEMENT, PROMISSORY NOTE AND VARIOUS OTHER DOCUMENTS WITH RESPECT THERETO; AND PROVIDING FOR AN EFFECTIVE DATE. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT,AS FOLLOWS: SECTION 1. AUTHORITY FOR THIS RESOLUTION. This Resolution is adopted pursuant to the provisions of the Florida Constitution, Chapter 190, Florida Statutes and other applicable provisions of law. SECTION 2. DEFINITIONS. When used in this Resolution, capitalized terms not otherwise defined herein shall have the meanings set forth in the Loan Agreement (as defined herein),unless the context clearly indicates a different meaning. "Board" shall mean the Board of Supervisors of the District. "Chairman" shall mean the Chairman of the Board of the District and in her or his absence or unavailability,the Vice Chairman of the District and such other person as may be duly authorized to act on his or her behalf. (*) ; alko "District" shall mean the Heritage Bay Community Development District, a local unit of special purpose government duly organized and validly existing under the laws of the State of Florida. "District Manager" shall mean the District Manager of the District and such other person as may be duly authorized to act on his or her behalf. "Loan Agreement" shall mean the Loan Agreement to be executed between the Noteholder and the District, which shall be substantially in the form attached hereto as Exhibit B. "Non-Ad Valorem Revenues" shall have the meaning assigned such term in the Loan Agreement. "Noteholder" shall mean CNLBank, and its successors and assigns. "Project" shall mean improvements to bridge retaining walls to be financed with the proceeds of the Series 2015 Note. "Series 2015 Note"shall mean the Heritage Bay Community Development District Special Obligation Revenue Note, Series 2015, as such Series 2015 Note is more particularly described in the Loan Agreement. The words "herein," "hereunder," "hereby," "hereto," "hereof," and any similar terms shall refer to this Resolution. Words importing the singular number include the plural number, and vice versa. SECTION 3. RESOLUTION TO CONSTITUTE CONTRACT. In consideration of the purchase and acceptance of the Series 2015 Note by the Noteholder, the provisions of this Resolution shall be a part of the contract of the District with the Noteholder, and shall be deemed to be and shall constitute a contract between the District and the Noteholder. The provisions, covenants and agreements in this Resolution set forth to be performed by or on behalf of the District shall be for the benefit, protection and security of the Noteholder. SECTION 4. FINDINGS. It is hereby ascertained,determined and declared that: (A) The District has various capital improvement and acquisition needs and requirements in order to improve and maintain the health,safety and welfare of the District and its inhabitants. (B) The most efficient and cost-effective method of refinancing the District's costs of the Project is through the issuance of the Series 2015 Note pursuant to the Loan Agreement. JAX\19B5173_2 161 7 1 (C) The District obtained proposals from various financial institutions to provide a loan to fund the Project. (D) The Noteholder submitted its proposal to provide the District with a line of credit loan to finance costs of the Project,which proposal was the most favorable proposal received by the District. (E) The Series 2015 Note shall be repaid solely from the Non-Ad Valorem Revenues in the manner and to the extent set forth herein and in the Loan Agreement and the ad valorem taxing power of the District will never be necessary or authorized to pay said amounts. (F) Due to the potential volatility of the market for obligations such as the Series 2015 Note and the complexity of the transactions relating to such Series 2015 Note,it is in the best interest of the District to issue the Series 2015 Note by a negotiated sale to the Noteholder, allowing the District to sell and issue the Series 2015 Note at the most advantageous time,rather than at a specified advertised date,thereby permitting the District to obtain the best possible price,terms and interest rate for the Series 2015 Note. SECTION 5 ACCEPTANCE OF PROPOSAL. The District hereby accepts the proposal of the Noteholder to provide the District with a line of credit loan to finance costs of the Project, a copy of which proposal is attached hereto as Exhibit A. The District Manager is hereby authorized to execute and deliver any documents required to formally accept such proposal and the terms thereof. All actions taken by such officer or his designees with respect to such proposal prior to the date hereof are hereby authorized and ratified. To the extent of any conflict between the provisions of this Resolution or the Loan Agreement and the proposal, the provisions of this Resolution and the Loan Agreement shall prevail. SECTION 6. APPROVAL OF FORM OF LOAN AGREEMENT AND SERIES 2015 NOTE. The District hereby approves a line of credit loan from the Noteholder in the principal amount of not to exceed$250,000.00. The terms and provisions of the Loan Agreement in substantially the form attached hereto as Exhibit B are hereby approved,with such changes,insertions and additions as the Chairman may approve. The District hereby authorizes the Chairman to execute and deliver, and the District Manager to attest, the Loan Agreement substantially in the form attached hereto as Exhibit B, with such changes,insertions and additions as the Chairman may approve,his execution thereof being conclusive evidence of such approval. In order to evidence the loan under the Loan Agreement, it is necessary to provide for the execution of the Series 2015 Note. The Chairman and the District Manager are authorized to execute and deliver the Series 2015 Note substantially in the form attached to the Loan Agreement as Exhibit A with such changes, insertion and additions as they may approve, their execution thereof being evidence of such approval. JAX\1985173_2 F.) 161 1. SECTION 7. LIMITED OBLIGATION. The obligation of the District to repay the Series 2015 Note is a limited and special obligation payable from Non-Ad Valorem Revenues solely in the manner and to the extent set forth in the Loan Agreement and shall not be deemed a pledge of the faith and credit or taxing power of the District and such obligation shall not create a lien on any property whatsoever of or in the District. The Non-Ad Valorem Revenues shall consist of legally available non-ad valorem revenues budgeted and appropriated by the Board to pay debt service on the Series 2015 Note,all in the manner and to the extent described in the Loan Agreement. SECTION 8. GENERAL AUTHORIZATION. The Chairman and the District Manager are authorized to execute and deliver such documents, instruments and contracts, whether or not expressly contemplated hereby; and the District's attorney and other employees or agents of the District are hereby authorized and directed to do all acts and things required hereby or thereby as may be necessary for the full, punctual and complete performance of all the terms, covenants, provisions and agreements herein and therein contained, or as otherwise may be necessary or desirable to effectuate the purpose and intent of this Resolution. SECTION 9. REPEAL OF INCONSISTENT DOCUMENTS. All ordinances, resolutions or parts thereof in conflict herewith are hereby superseded and repealed to the extent of such conflict. SECTION 10. EFFECTIVE DATE. This Resolution shall become effective immediately upon its adoption. ADOPTED AT A REGULAR BOARD MEETING THIS 15 r DAY OF D obe ,2015. HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT Attest: Secretary r Chairman,Board of Supervisors JAX11985173_2 -1 --,, 4 4 1 EXHIBIT A CNLBank Proposal 1 6 131 EXHIBIT B Form of Loan Agreement 163 BI LOAN AGREEMENT BETWEEN HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT AND CNLBANK Dated as of September , 2015 161 1 1 TABLE OF CONTENTS Page ARTICLE I DEFINITION OF TERMS SECTION 1.01. DEFINITIONS 2 SECTION 1.02. INTERPRETATION 3 SECTION 1.03. TITLES AND HEADINGS 3 ARTICLE II REPRESENTATIONS,WARRANTIES AND COVENANTS; SECURITY FOR SERIES 2015 NOTE SECTION 2.01. REPRESENTATIONS BY THE DISTRICT 4 SECTION 2.02. GENERAL REPRESENTATIONS,WARRANTIES AND COVENANTS OF THE NOTEHOLDER 4 SECTION 2.03. SERIES 2015 NOTE SHALL NOT BE INDEBTEDNESS OF THE DISTRICT OR STATE 4 SECTION 2.04. COVENANT TO BUDGET AND APPROPRIATE NON-AD VALOREM REVENUES 5 SECTION 2.05. PAYMENT COVENANT 5 SECTION 2.06. NO ADDITIONAL COVENANT TO BUDGET AND APPROPRIATE DEBT 5 ARTICLE III DESCRIPTION OF SERIES 2015 NOTE; PAYMENT TERMS; OPTIONAL PREPAYMENT SECTION 3.01. DESCRIPTION OF THE SERIES 2015 NOTE. 6 SECTION 3.02. OPTIONAL PREPAYMENT 7 ARTICLE IV CONDITIONS FOR ISSUANCE OF THE SERIES 2015 NOTE SECTION 4.01. CONDITIONS FOR ISSUANCE 8 ARTICLE V EVENTS OF DEFAULT; REMEDIES SECTION 5.01. EVENTS OF DEFAULT g SECTION 5.02. REMEDIES 9 ARTICLE VI MISCELLANEOUS SECTION 6.01. AMENDMENTS, CHANGES OR MODIFICATIONS TO THE AGREEMENT 10 SECTION 6.02. COUNTERPARTS 10 SECTION 6.03. SEVERABILITY 10 SECTION 6.04. TERM OF AGREEMENT 10 SECTION 6.05. NOTICE OF CHANGES IN FACT 10 SECTION 6.06. NOTICES 10 1 o i 4,1 1 SECTION 6.07. NO THIRD-PARTY BENEFICIARIES 10 SECTION 6.08. APPLICABLE LAW 10 SECTION 6.09. WAIVER OF JURY TRIAL 10 SECTION 6.10. INCORPORATION BY REFERENCE 10 SECTION 6.11. FINANCIAL STATEMENTS 10 EXHIBIT A - FORM OF SERIES 2015 NOTE II 161 ti This LOAN AGREEMENT (the "Agreement") is made and entered into as of September , 2015, by and between HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT, a local unit of special-purpose government duly organized and validly existing under the laws of the State of Florida, and its successors as may be provided by law (the "District"), and CNLBANK, a Florida banking corporation duly organized and existing under the laws of the State of Florida, and its successors and assigns (the"Noteholder"); WITNESSETH: WHEREAS, the District is authorized by provisions of the Florida Constitution, Chapter 190, Florida Statutes and other applicable provisions of law(collectively,the"Act")to, among other things, finance,fund, plan, establish,acquire, construct or reconstruct, enlarge or extend, equip, operate and maintain systems, facilities and basic infrastructures as provided in the Act and to borrow money to finance and refinance the acquisition,construction, equipping and maintenance of the foregoing;and WHEREAS, the District desires to make improvements to the bridge retaining walls (the "Project"); and WHEREAS, in order to finance costs of the Project through the issuance of debt the District Manager has obtained financing proposals on behalf of the District from various financial institutions to provide a loan to the District to refinance costs of the Project; and WHEREAS, the proposal submitted by the Noteholder was the most favorable proposal received by the District;and WHEREAS,the Noteholder is willing to make a loan to the District,and the District is willing to incur such loan, pursuant to the terms and provisions of this Agreement in an aggregate principal amount of$250,000.00 to pay the cost of the Project. NOW,THEREFORE,THIS AGREEMENT WITNESSETH: That the parties hereto,intending to be legally bound hereby and in consideration of the mutual covenants hereinafter contained, DO HEREBY AGREE as follows: [Remainder of page intentionally left blank] 4 16ff }y� I ARTICLE I DEFINITION OF TERMS SECTION 1.01. DEFINITIONS. The terms defined in this Article I shall,for all purposes of this Agreement, have the meanings in this Article I specified, unless the context clearly otherwise requires. "Act" shall mean the Florida Constitution, the Uniform Community Development District Act of 1980, as amended, Chapter 190, Florida Statutes and other applicable provisions of law. "Agreement" shall mean this Loan Agreement between the District and the Noteholder and any and all modifications, alterations,amendments and supplements hereto made in accordance with the provisions hereof. "Business Day" shall mean any day other than a Saturday, Sunday or a day on which the Noteholder is authorized or required to be closed. "Board" shall mean the Board of Supervisors of the District. "Debt" means at any date (without duplication)all of the following to the extent that they are secured by or payable in whole or in part from any Non-Ad Valorem Revenues (A) all obligations of the District for borrowed money or evidenced by bonds,debentures,notes or other similar instruments; (B) all obligations of the District to pay the deferred purchase price of property or services, except trade accounts payable under normal trade terms and which arise in the ordinary course of business; (C) all obligations of the District as lessee under capitalized leases; and (D) all indebtedness of other Persons to the extent guaranteed by, or secured by, Non-Ad Valorem Revenues of the District. "District" shall mean Heritage Bay Community Development District, a local unit of special- purpose government organized and existing in accordance with the Act. "District Manager" shall mean any acting, interim or permanent District Manager of the District, any assistant District Manager of the District, or any of their duly authorized designees. "Fiscal Year" shall mean the 12-month period commencing on October 1 of any year and ending on September 30 of the immediately succeeding year. "Governmental Funds"shall mean all of the"governmental funds"of the District as described and identified in the annual audited financial statements of the District for the applicable Fiscal Year but specifically excluding any and all non-ad valorem assessments levied by the District to secure repayment of the$17,450,000.00 Heritage Bay Community Development District Capital Improvement Revenue Refunding Bonds, Series 2014 ("Series 2014 Bonds") and any and all other funds of the District related to, or otherwise securing, repayment of the Series 2014 Bonds. "Governmental Funds Revenues"shall mean total revenues of the District derived from any source whatsoever and that are allocated to and accounted for in the Governmental Funds as shown in the annual audited financial statements of the District for the applicable Fiscal Year. "Interest Rate" shall mean a fixed interest rate equal to 4.00% per annum. "Maturity Date" shall mean September , 2020. 2 • "Chairman"shall mean the Chairman of the Board and in her or his absence or unavailability, the Vice Chairman of the Board and such other person as may be duly authorized to act on his or her behalf. "Non-Ad Valorem Revenues" shall mean all Governmental Funds Revenues other than revenues generated from ad valorem taxation on real or personal property which are legally available to make the payments required herein. "Noteholder"shall mean CNLBank, and its successors and assigns. "Person"shall mean an individual, a corporation, a partnership, an association, a joint stock company, a trust, any unincorporated organization, governmental entity or other legal entity. "Project" shall mean the improvements to the bridge retaining walls to be financed with the proceeds of the Series 2015 Note. "Resolution" shall mean Resolution No. adopted by the District on , 2015, which among other things authorized the execution and delivery of this Loan Agreement and the issuance of the Series 2015 Note. "Series 2015 Note" shall mean the Heritage Bay Community Development District Special Obligation Revenue Note, Series 2015, authorized to be issued by the Resolution and more particularly described in Article Ill hereof. "State"shall mean the State of Florida. SECTION 1.02. INTERPRETATION. Unless the context clearly requires otherwise, words of masculine gender shall be construed to include correlative words of the feminine and neuter genders and vice versa, and words of the singular number shall be construed to include correlative words of the plural number and vice versa. Any capitalized terms used in this Agreement not herein defined shall have the meaning ascribed to such terms in the Resolution. This Agreement and all the terms and provisions hereof shall be construed to effectuate the purpose set forth herein and to sustain the validity hereof. SECTION 1.03. TITLES AND HEADINGS. The titles and headings of the articles and sections of this Agreement, which have been inserted for convenience of reference only and are not to be considered a part hereof, shall not in any way modify or restrict any of the terms and provisions hereof, and shall not be considered or given any effect in construing this Agreement or any provision hereof or in ascertaining intent, if any question of intent should arise. [Remainder of page intentionally left blank] 3 1 1 ARTICLE II REPRESENTATIONS, WARRANTIES AND COVENANTS; SECURITY FOR SERIES 2015 NOTE SECTION 2.01. REPRESENTATIONS BY THE DISTRICT. The District represents, warrants and covenants that: (a) The District is a local unit of special-purpose government organized and existing in accordance with the Act. Pursuant to the Resolution, the District has duly authorized the execution and delivery of this Agreement,the performance by the District of all of its obligations hereunder, and the issuance of the Series 2015 Note in the aggregate principal amount of$250,000.00. (b) The District has complied in all material respects with all of the provisions of the constitution and laws of the State, including the Act,and has full power and authority to enter into and consummate all transactions contemplated by this Agreement or under the Series 2015 Note, and to perform all of its obligations hereunder and under the Series 2015 Note and,to the best knowledge of the District,the transactions contemplated hereby do not conflict with the terms of any statute, order, rule, regulation, judgment, decree, agreement, instrument or commitment to which the District is a party or by which the District is bound. (c) The District is duly authorized and entitled to issue the Series 2015 Note and enter into the Agreement and,when executed and delivered,the Series 2015 Note and the Agreement will each constitute a legal, valid and binding obligation of the District enforceable in accordance with its respective terms,subject as to enforceability to bankruptcy, insolvency,moratorium, reorganization or other similar laws affecting creditors' rights generally and the rights of Florida governmental entities specifically, or by the exercise of judicial discretion in accordance with general principles of equity. (d) There are no actions, suits or proceedings pending or, to the best knowledge of the District,threatened against or affecting the District,at law or in equity,or before or by any governmental authority,that, if adversely determined,would materially impair the ability of the District to perform the District's obligations under this Agreement or under the Series 2015 Note. (e) The District will furnish to the Noteholder within 210 days after the close of each Fiscal Year a copy of the annual audited financial statements of the District, prepared by a certified public accountant. The District shall also provide the Noteholder with a copy of the annual budget of the District each year and any amendments thereto within 30 days of the final adoption of such budget. With reasonable promptness the District shall provide such other data and information as may be reasonably requested in writing by the Noteholder from time to time. SECTION 2.02. GENERAL REPRESENTATIONS, WARRANTIES AND COVENANTS OF THE NOTEHOLDER. The Noteholder hereby represents,warrants and agrees that it is a banking corporation duly organized and existing under the laws of the State, authorized to execute and deliver this Agreement and to perform its obligations hereunder, and such execution and delivery will not constitute a violation of its charter, articles of incorporation or bylaws. Pursuant to the terms and provisions of this Agreement, the Noteholder agrees to provide a line of credit loan to the District as evidenced hereby and by the Series 2015 Note for the purpose of financing costs of the Project and paying costs relating to the issuance of the Series 2015 Note. SECTION 2.03. SERIES 2015 NOTE SHALL NOT BE INDEBTEDNESS OF THE DISTRICT OR STATE. The Series 2015 Note, when delivered by the District pursuant to the terms of this Agreement,shall not be or constitute an indebtedness of the District,the State of Florida or any political subdivision or agency thereof, within the meaning of any constitutional, statutory or charter 4 ;a c. p limitations of indebtedness,but shall be payable solely as herein provided. The Noteholder shall never have the right to compel the exercise of the ad valorem taxing power of the District, or taxation in any form on any property therein to pay the Series 2015 Note or the interest thereon. The Series 2015 Note is a special and limited obligation secured by and payable as to principal and interest from the Non-Ad Valorem Revenues, to the extent and in the manner provided herein. SECTION 2.04. COVENANT TO BUDGET AND APPROPRIATE NON-AD VALOREM REVENUES. The District covenants and agrees to budget and appropriate in its annual budget for each Fiscal Year in which any amounts due hereunder, or with respect to the Series 2015 Note remain unpaid or outstanding, by amendment,if necessary,Non-Ad Valorem Revenues amounts sufficient to pay principal of and interest on.the Series 2015 Note when due. Such covenant and agreement on the part of the District to budget and appropriate such amounts of Non-Ad Valorem Revenues shall be cumulative to the extent not paid, and shall continue until such Non-Ad Valorem Revenues or other legally available funds in amounts sufficient to make all such required payments shall have been budgeted,appropriated and actually paid. Notwithstanding the foregoing covenant of the District, the District does not covenant to maintain any services or programs, now provided or maintained by the District, which generate Non-Ad Valorem Revenues. Such covenant to budget and appropriate does not create any lien upon or pledge of such Non-Ad Valorem Revenues, nor does it preclude the District from pledging in the future Its Non-Ad Valorem Revenues, nor does it require the District to levy and collect any particular Non-Ad Valorem Revenues, nor does it give the Noteholder a prior claim on the Non-Ad Valorem Revenues as opposed to claims of general creditors of the District. Such covenant to appropriate Non-Ad Valorem Revenues is subject in all respects to the payment of obligations secured by a pledge of such Non-Ad Valorem Revenues heretofore or hereafter entered into (including the payment of debt service on the Series 2015 Note and other debt instruments). However, the covenant to budget and appropriate for the purposes and in the manner stated herein shall have the effect of making available for the payment of the Series 2015 Note, in the manner described herein, Non-Ad Valorem Revenues and placing on the District a positive duty to appropriate and budget, by amendment, if necessary, amounts sufficient to meet its obligations hereunder;subject, however,to the payment of services and programs which are for essential public purposes affecting the health, safety and welfare of the inhabitants of the District or which are legally mandated by applicable law. SECTION 2.05. PAYMENT COVENANT. The District covenants that it shall duly and punctually pay from the Non-Ad Valorem Revenues in accordance herewith, the principal of and interest on the Series 2015 Note at the dates and place and in the manner provided herein and in the Series 2015 Note according to the true intent and meaning thereof and all other amounts due under this Agreement. SECTION 2.06. NO ADDITIONAL COVENANT TO BUDGET AND APPROPRIATE DEBT. During such time as the Series 2015 Note is outstanding hereunder or any amounts due hereunder or with respect to the Series 2015 Note remain unpaid or outstanding, the District agrees and covenants with the Noteholder that it will not incur any Debt for which it has covenanted to budget and appropriate Non-Ad Valorem Revenues to satisfy debt service payments on such Debt, whether or not it has secured such Debt with a lien on or pledge of any Non-Ad Valorem Revenues, excepting debt to Noteholder. [Remainder of page intentionally left blank] 5 y� 6 16 1 ARTICLE III DESCRIPTION OF SERIES 2015 NOTE; PAYMENT TERMS; OPTIONAL PREPAYMENT SECTION 3.01. DESCRIPTION OF THE SERIES 2015 NOTE. (a)The District hereby authorizes the issuance and delivery of the Series 2015 Note to the Noteholder which Note shall be in an amount equal to TWO HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS ($250,000.00)and shall be designated as the "Heritage Bay Community Development District Special Obligation Revenue Note, Series 2015." The text of the Series 2015 Note shall be substantially in the form attached hereto as Exhibit A,with such omissions, insertions and variations as may be necessary and desirable to reflect the particular terms of the Series 2015 Note. The provisions of the form of the Series 2015 Note are hereby incorporated in this Agreement. (b) The Series 2015 Note shall be dated the date of its delivery. The Series 2015 Note shall be executed in the name of the District by the manual signature of the Chairman and the official seal of the District shall be affixed thereto and attested by the manual signature of the District Manager. In case any one or more of the officers, who shall have signed or sealed the Series 2015 Note, shall cease to be such officer of the District before the Series 2015 Note so signed and sealed shall have been actually delivered,such Series 2015 Note may nevertheless be delivered as herein provided and may be issued as if the person who signed or sealed such Series 2015 Note had not ceased to hold such office. (c) The Series 2015 Note shall bear interest from its date of issuance at the Interest Rate (calculated on an actual/360 day count basis). Beginning on October , 2015 and continuing on the same day of each month thereafter for nine (9) months, the District shall make interest only payments. Beginning on July , 2016, the District shall make principal and interest payments monthly for fifty one (51) consecutive months, in amount calculated by Noteholder, based the outstanding principal balance of the Series 2015 Note on June 2016 and a fifty one (51) month amortization period. The unpaid principal balance of this Series 2015 Note, together with all accrued interest and charges owing in connection therewith, shall be due and payable on the Maturity Date. All prepayments received by the Noteholder for application to this Series 2015 Note may be applied to the District's obligations under this Series 2015 Note in such order as determined by the Noteholder. Payments shall be made by auto debit from District's account. The District Manager is authorized to establish the final debt service schedule with the agreement of the Noteholder. (d) All payments of principal of and interest on the Series 2015 Note shall be payable in any coin or currency of the United States which, at the time of payment, is legal tender for the payment of public and private debts and shall be made to the Noteholder in immediately available funds. if any Interest Payment Date or Principal Payment Date is not a Business Day,the corresponding payment shall be due on the next succeeding Business Day. The District shall maintain books and records with respect to the identity of the holders of the Note, including a complete and accurate record of any assignment of this Agreement and the Series 2015 Note as provided in Section 3.01(f). (e) The Noteholder's right,title and interest in and to this Agreement,the Series 2015 Note and any amounts payable by the District hereunder may be assigned and reassigned in whole only without the necessity of obtaining the consent of the District; provided, that any such assignment, transfer or conveyance shall be made only to an entity which is a "qualified institutional buyer"as defined in Rule 144A(a)(1) promulgated under the Securities Act of 1933, as amended, and is purchasing this Agreement and the Series 2015 Note for its own account with no present intention to resell or distribute this Agreement and the Series 2015 Note, subject to each investor's right at any time to dispose of or assign the Agreement and the Series 2015 Note as it determines to be in its best interests. No assignment, transfer or conveyance permitted by this Section 3.01(f) shall be effective 6 ei until the District shall have received a written notice of assignment that discloses the name and address of such assignee. If the Noteholder notifies the District of its intent to assign and sell its right, title and interest in and to this Agreement and the Series 2015 Note as herein provided, the District agrees that it shall execute and deliver to the assignor Noteholder a notice and acknowledgement of assignment in form and substance satisfactory to the assignor Noteholder within 10 Business Days after its receipt of such request. SECTION 3.02. OPTIONAL PREPAYMENT. The Series 2015 Note may be prepaid at any time prior to the Maturity Date, at the option of the District, from any moneys legally available therefor, upon notice as provided herein, in whole or in part, by paying to the Noteholder the principal amount to be prepaid,together with the unpaid interest accrued on the amount of principal so prepaid to the date of such prepayment,without penalty or premium. [Remainder of page intentionally left blank] 7 ARTICLE IV CONDITIONS FOR ISSUANCE OF THE SERIES 2015 NOTE SECTION 4.01. CONDITIONS FOR ISSUANCE. In connection with the issuance of the Series 2015 Note,the Noteholder shall not be obligated to purchase the Series 2015 Note pursuant to this Agreement unless at or prior to the issuance thereof the District delivers to the Noteholder the following items in form and substance acceptable to the Noteholder: (a) Such certificates, instruments and other documents as the Noteholder may deem reasonably necessary or appropriate. [Remainder of page intentionally left blank] 8 163 j ARTICLE V EVENTS OF DEFAULT; REMEDIES SECTION 5.01. EVENTS OF DEFAULT. An "Event of Default" shall be deemed to have occurred under this Agreement if: (a) The District shall fail to make timely payment of principal or interest when due with respect to the Series 2015 Note; (b) Any representation or warranty of the District contained in Article II of this Agreement shall prove to be untrue in any material respect when made; (c) Any covenant of the District contained in this Agreement shall be breached or violated for a period of 30 days after the District receives notice from the Noteholder of such breach or violation, unless the Noteholder shall agree in writing, in its sole discretion,to an extension of such time prior to its expiration; (d) There shall occur the termination, dissolution or liquidation of the District, or the filing by the District of a voluntary petition in bankruptcy, or the commission by the District of any act of bankruptcy, or adjudication of the District as a bankrupt, or assignment by the District for the benefit of its creditors, or appointment of a receiver for the District, or the entry by the District into an agreement of composition with its creditors, or the approval by a court of competent jurisdiction of a petition applicable to the District in any proceeding for its reorganization instituted under the provisions of the Federal Bankruptcy Act,as amended,or under any similar act in any jurisdiction which may now be in effect or hereafter amended. (e) Any default by District in any other obligation to Noteholder. SECTION 5.02. REMEDIES. If any event of default shall have occurred and be continuing following ten (10) days from the date the District receives written notice thereof as to any default which may be cured by the payment of money, or following thirty(30) days from the date the District receives written notice thereof as to any default which cannot be cured by the payment of money, the Noteholder or any trustee or receiver acting for the Noteholder may either at law or in equity, by suit, action, mandamus or other proceedings in any court of competent jurisdiction, protect and enforce any and all rights under the Laws of the State of Florida, or granted and contained in this Agreement, and may enforce and compel the performance of all duties required by this Agreement or by any applicable statutes to be performed by the District or by any officer thereof, including, but not limited to, specific performance. No remedy herein conferred upon or reserved to the Noteholder is intended to be exclusive of any other remedy or remedies, and each and every such remedy shall be cumulative,and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute. [Remainder of page intentionally left blank] 9 16 & -1 8 ARTICLE VI MISCELLANEOUS SECTION 6.01. AMENDMENTS, CHANGES OR MODIFICATIONS TO THE AGREEMENT. This Agreement shall not be amended, changed or modified without the prior written consent of the Noteholder and the District. SECTION 6.02. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original; but such counterparts shall together constitute but one and the same Agreement, and, in making proof of this Agreement, it shall not be necessary to produce or account for more than one such counterpart. SECTION 6.03. SEVERABILITY. If any clause, provision or section of this Agreement shall be held illegal or invalid by any court, the invalidity of such provisions or sections shall not affect any other provisions or sections hereof, and this Agreement shall be construed and enforced to the end that the transactions contemplated hereby be effected and the obligations contemplated hereby be enforced, as if such illegal or invalid clause, provision or section had not been contained herein. SECTION 6.04. TERM OF AGREEMENT. This Agreement shall be in full force and effect from the date hereof and shall continue in effect as long as the Series 2015 Note is outstanding. SECTION 6.05. NOTICE OF CHANGES IN FACT. Promptly after the District becomes aware of the same, the District will notify the Noteholder of (a) any change in any material fact or circumstance represented or warranted by the District in this Agreement or in connection with the issuance of the Series 2015 Note, and (b) any default or event which, with notice or lapse of time or both, could become a default under the Agreement, specifying in each case the nature thereof and what action the District has taken, is taking and/or proposed to take with respect thereto. SECTION 6.06. NOTICES. Any notices or other communications required or permitted hereunder shall be sufficiently given if delivered personally or sent registered or certified mail,postage prepaid, to Heritage Bay Community Development District, c/o Severn Trent Services, 210 N. University Drive,Suite 702,Coral Springs, Florida 33071, and to the Noteholder,CNLBank,9160 Bonita Beach Road, Bonita Springs, Florida 34135 Attention: William McDonald, Vice President, or at such other address as shall be furnished in writing by any such party to the other, and shall be deemed to have been given as of the date so delivered or deposited in the United States mail. SECTION 6.07. NO THIRD-PARTY BENEFICIARIES. This Agreement is for the benefit of the District and the Noteholder and their respective successors and assigns, and there shall be no third-party beneficiary with respect thereto. SECTION 6.08. APPLICABLE LAW. The substantive laws of the State of Florida shall govern this Agreement. SECTION 6.09. WAIVER OF JURY TRIAL. To the extent permitted by law,each party waives, to the fullest extent permitted by applicable law, any.right it may have to a trial by jury in respect of any proceedings relating to this Agreement. SECTION 6.10. INCORPORATION BY REFERENCE. All of the terms and obligations of the Resolution are hereby incorporated herein by reference as if said Resolution was fully set forth in this Agreement and the Series 2015 Note. 10 SECTION 6.11. FINANCIAL STATEMENTS. The District shall provide to Noteholder a copy of its audited financial statement annually on the earlier of its availability of 210 days from each fiscal year end. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be duly executed as of the date first set forth herein. HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT By: Edwin B. Hubbard, Chairman, Board of Supervisors ATTEST: By: Calvin Teague, Secretary CNLBANK By: William McDonald, Vice President 11 6 1 -,,, 1 , 7,, 4 6 EXHIBIT A $250,000.00 UNITED STATES OF AMERICA STATE OF FLORIDA HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT SPECIAL OBLIGATION REVENUE NOTE, SERIES 2015 Interest Final Rate Date of Issuance Maturity Date 4.00% September , 2015 September , 2020 KNOW ALL MEN BY THESE PRESENTS, that Heritage Bay Community Development District (the "District"), for value received, hereby promises to pay, solely from the Non-Ad Valorem Revenues described in the within mentioned Agreement, to the order of CNLBANK, a Florida corporation,or its successors or assigns (the "Noteholder"), the principal sum of TWO HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS ($250,000.00) pursuant to that certain Loan Agreement by and between the Noteholder and the District,dated as of the date hereof(the"Agreement"), and to pay interest on such the outstanding principal amount hereof from the Date of Issuance set forth above,or from the most recent date to which interest has been paid,at the fixed Interest Rate of 4.00% per annum (calculated on an actual/360 day count basis. Beginning on October 2015 and continuing on the same day of each month thereafter for nine (9) consecutive months, District shall make interest only payments on the outstanding principal balance. Beginning on July , 2016,the District shall make principal and interest payments monthly for fifty one (51) consecutive months, in amount calculated by Noteholder, based the outstanding principal balance of this Note on June , 2016 and a fifty one(51)month amortization period. The unpaid principal balance of this Note,together with all accrued interest and charges owing in connection therewith, shall be due and payable on the Maturity Date.All payments received by the Noteholder for application to this Note may be applied to the District's obligations under this Note in such order as determined by the Noteholder. Payments shall be made by auto debit from District's account.The principal and interest on this Note is payable in any coin or currency of the United States of America which, at the time of payment, is legal tender for the payment of public and private debts. If any required payment is more than 10 days late,then at Noteholder's option, Noteholder will assess a late payment charge of 5.000% of the amount of the regularly scheduled payment then past due. This Note evidences a non-revolving line of credit. Once the total amount of principal has been advanced or upon the expiration of a nine (9) month draw period beginning on the date of this Note, District is not entitled to further loan advances. Advances under this Note may be requested in writing by District or as provided in this paragraph. All communications,instructions,or directions to Noteholder are to be directed to Noteholder's office shown above. The following person or persons are authorized to request advances and authorize payments during the construction loan phase under this Note until Noteholder receives from District, at Noteholder's address as follows: do Severn Trent Services, 210 N. University Drive, Suite 702, Coral Springs, Florida 33071, written notice of revocation of such authority: Calvin Teague of Severn Trent Management Services or Edwin B.Hubbard,Chairman of the District. District agrees to be liable for all sums either. (A)advanced in accordance with the instructions of an authorized person or (B) credited to any of District's accounts with Noteholder. The unpaid principal balance owing on this Note at any time may be evidenced by endorsements on this Note or by Noteholder's internal recording, including daily computer printouts. 161i 1 The District and Noteholder agree that the District may borrow up to the maximum amount of principal only one time. Subject to the terms of this Note and all of the related agreements, advances under this Note are obligatory. Regardless of the obligatory nature of this Note, principal advances will not be made to the District if any of the following conditions exist: • The maximum amount on this Note has been reached or is outstanding. • District has breached any of the terms, provisions,representations, requirements or promises contained in this Note or any other agreement. • District makes a request for an advance after a date nine (9)months from the date of the Note. • The Note or any other agreement relating to the extension of credit is in default. • The Noteholder is precluded by law from making the advance. Advances under this Note may only be requested in writing by the District or by an authorized person. The total of any advance requested and unpaid principal cannot exceed the available principal amount. The available principal amount refers to the principal amount minus the aggregate amount of outstanding advances. All advances will be charged to a loan account in District's name on Noteholders books,and the Noteholder shall debit in such account the amount of each advance made to,and credit to such account the amount of each repayment made by District. This Note is issued under the authority of and in full compliance with the Constitution and statutes of the State of Florida, including, particularly, Chapter 190, Florida Statutes and other applicable provisions of law, and Resolution No. duly adopted by the District on 2015 (the"Resolution"), as such Resolution may be amended and supplemented from time to time, and is subject to all terms and conditions of the Resolution and the Agreement. Any capitalized term used in this Note and not otherwise defined shall have the meaning ascribed to such term in the Agreement. This Note is being issued to finance improvements to the bridge retaining walls as set forth in the Loan Agreement. This Note is payable from the Non-Ad Valorem Revenues in the manner and to the extent provided and described in the Agreement. This Note shall bear interest at the Interest Rate identified above on an actual/360 day count basis. Notwithstanding any provision in this Note to the contrary, in no event shall the interest contracted for, charged or received in connection with this Note (including any other costs or considerations that constitute interest under the laws of the State of Florida which are contracted for, charged or received) exceed the maximum rate of interest allowed under the State of Florida as presently in effect. All payments made by the District hereon shall apply first to fees, costs, late charges and accrued interest, and then to the principal amount then due on this Note. This Note may be prepaid prior to its Maturity Date identified above,at the option of the District, from any moneys legally available therefor, upon notice as provided herein, in whole or in part, by paying to the Noteholder the principal amount to be prepaid,together with the unpaid interest accrued on the amount of principal so prepaid to the date of such prepayment, without penalty or premium. io I "77,.:i Any prepayment of this Note shall be made on such date as shall be specified by the District in an irrevocable notice delivered to the Noteholder not less than 10 days prior thereto specifying the principal amount of this Note to be prepaid (which shall be the total aggregate principal amount to be outstanding on such prepayment date)and the date that shall be the date of such prepayment, all in accordance with the provisions of the Agreement. This Note, when delivered by the District pursuant to the terms of the Agreement and the Resolution, shall not be or constitute an indebtedness of the District or of the State of Florida, within the meaning of any constitutional,statutory or charter limitations of indebtedness,but shall be payable from the Non-Ad Valorem Revenues, in the manner and to the extent provided in the Agreement and the Resolution. The Noteholder shall never have the right to compel the exercise of the ad valorem taxing power of the District or the State,or taxation in any form of any property therein to pay the Note or the interest thereon. This Note shall be and have all the qualities and incidents of a negotiable instrument under the commercial laws and the Uniform Commercial Code of the State of Florida, subject to the immediately succeeding paragraph and any provisions for registration and transfer contained in the Agreement. So long as any of this Note shall remain outstanding,the District shall maintain and keep books for the registration and transfer of this Note. The Noteholder's right,title and interest in and to this Note and any amounts payable by the District hereunder may be assigned and reassigned in whole only without the necessity of obtaining the consent of the District;provided,that any such assignment,transfer or conveyance shall be made only to an entity which is a "qualified institutional buyer"as defined in Rule 144A(a)(1) promulgated under the Securities Act of 1933, as amended, and is purchasing this Note for its own account with no present intention to resell or distribute this Note,subject to each investor's right at any time to dispose of or assign the Note as it determines to be in its best interests.No assignment,transfer or conveyance permitted by the Resolution shall be effective until the District shall have received a written notice of assignment that discloses the name and address of such assignee. IN WITNESS WHEREOF,the District caused this Note to be signed by the manual signature of the Chairman of the Board of Supervisors and the seal of the District to be affixed hereto or imprinted or reproduced hereon, and attested by the manual signature of the District Manager, and this Note to be dated the Date of Issuance set forth above. HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT By: Edwin B. 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".o 3 a C .S ca 0 N •f0 m0 E E C. 0) 3 'ea.9. t a) •o o y oL ,o ›, O a) o .0 F a) 00 -'' CI0 •- Ts t o C .c• TL C v N O `t N as C .b> d al C O aa) tc ca m O m `- C '' co O c0 7 Q L Y1 E O O E O 'C 0 .0 C N N U E zU E N o '20 r' cm va) o O0C as .-i i U 0 O N azr ... � _p m N ta •0 .roasE'c xtD cEo m °) W C b C 0 .•� E C ca N o u) > Sp.',0) ..... ....„, 3 •o to m 2 .- m co 3 r? 0 W= 0 a I Bridging Solutions,LLC BRIDGING 15863 Secoya Reserve Circle , Naples,FI,34110 VIIPI SOLUTIONS Tel.(239)216-1370 ralph6D,bridging-solutions.com www,bridging-solutions.corn Wall Replacement Meeting Minutes October 1,2015 1. Ralph reviewed Work Items in Plans and Bid Form with the Board 2. BSLLC will add a note to bid form and leave blank spaces for the contractor to describe the approximated areas he needs for staging adjacent to the work area. 3. General Note No. 14, Sheet 2 of 9 of the plans provides the contractor with some information related to maintaining the irrigation system during the project. 4. Bid and Performance Bonds will not be required. 5. BSLLC will coordinate with Greg related to the Construction Contract Form 6. Proposed Project Schedule Present Final Plans to Board October 1 Distribute Plans October 15 Mandatory Pre-Bid Meeting October 29 Open Bids at 2 PM November 16 Board Votes to Award Project December 3 Contract Signed(on or before) January 15 Preconstruction Meeting January 21 Notice To Proceed February 1 Contract Closeout April 15 7. The Public Project Advertisement will be prepared by Cal and Justin with Severn Trent Management Services. BSLLC will review and comment. 8. Contract Documents Distributed by Severn Trent Management Services 8.1. BSLLC Plans 8.2. BSLLC Bid Form 8.3. Blank Contract Forms 8.3.1.Bid bond not required 8.3.2.Performance bond not required 8.3.3.1nsurance requirements 8.4. Qualifications and References Forms to be provided by Severn Trent Management Services 9. Contractor Questions/Addendum Process—Only written questions will be accepted by sending an e-mail to Severn Trent Management Services and BSLLC. BSLLC will provide responses to all technical questions. 10. A Mandatory Pre-bid Meeting will be conducted by BSLLC on site on October 29'11. 11. Bid Opening at Severn Trent Management Services Office on November 16th We design bridges to fit your site and budget. 161 v; BRIDGING law SOLUTIONS 12. Bid Tabulations&Award Recommendation by BSLLC 13. Draft Construction Phase Services by BSLLC 13.1. Conduct a preconstruction meeting to review contractor's means and methods and detailed project schedule. 13.2. Review and approve project material submittals. 13.3. Review written Requests for Information(RFI)from the contractor and provide written responses. 13.4. Perform intermittent inspections during construction and prepare inspection reports.We assume at least 3 half day inspections per week for the duration of construction. 13.5. Prepare"As-Built"drawings documenting all approved field changes during construction. 13.6. Perform a final inspection and provide a letter of certification stating the wall was constructed in accordance with the plans and specifications. Respectfully Submitted, R Ralph Verrastro,PE,Principal Bridging Solutions,LLC 2 v q� 9 t i Subject: FW: Heritage Bay CDD-Agenda Packet Attachments: CONSTRUCTION CONTRACT v.001.pdf From:Greg Urbancic[mailto:gurbancic@cyklawfirm.com] Sent:Tuesday,September 22,2015 10:16 AM To: Faircloth,Justin Subject:RE: Heritage Bay CDD-Meeting Attendance Justin-Attached is a preliminary draft Construction Contract for your review and comments. There will be a few items (names, list of contract documents,time for performance, etc.)that will need to be completed at a later time once the contractor and all documents are identified. Also, there may be some things throughout that will require some potential modifications based upon business terms of the agreement and/or the bidding process. Some examples of these items will be whether there is a liquidated damages provision for not completing on time, length of warranty, insurance carried. There may be some others, but I just wanted to note that there may be some additional tailoring to fit the final agreement points. Please let me know if you have any questions. Thank you. Greg Urbancic Coleman,Yovanovich & Koester, P.A. Northern Trust Bank Building 4001 Tamiami Trail N., Suite 300 Naples, Florida 34103 Phone: 239-435-3535 Fax: 239-435-1218 gu rbancic(ct�cvklawfirm.com Both Greg Urbancic and Coleman,Yovanovich&Koester,P.A.intend that this message be used exclusively by the addressee(s). This message may contain information that is privileged,confidential and exempt from disclosure under applicable law. Unauthorized disclosure or use of this information is strictly prohibited. If you have received this communication in error,please permanently dispose of the original message and notify Greg Urbancic immediately at qurbancic(<icvklawfirm.com or(239)435-3535. Thank you. 1 1 $ : Contract No.: District Award Date: CONSTRUCTION CONTRACT HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT THIS CONSTRUCTION CONTRACT(this"Contract")is made and entered into as of this_ day of 2015, by and between HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT, a unit of local special purpose government created pursuant to Chapter 190,Florida Statutes("DISTRICT"),and TBD ENTITY,INC.,a Florida corporation ("CONTRACTOR"). WITNESSETH: WHEREAS, DISTRICT desires to obtain the services of CONTRACTOR concerning certain bridge retaining wall improvements within the Heritage Bay subdivision situated in Collier County,Florida (the"Project");and WHEREAS,CONTRACTOR has submitted a bid proposal for provision of services to complete the Project;and WHEREAS,CONTRACTOR represents that it has expertise in the type of services that will be required for the Project. NOW, THEREFORE, in consideration of the mutual covenants herein contained, and for Ten Dollars ($10.00) and other good and valuable consideration, receipt and sufficiency of which is hereby acknowledged,and subject to the terms and conditions hereof,the parties agree as follows: ARTICLE ONE CONTRACTOR'S RESPONSIBILITY 1.1. The service to be performed by CONTRACTOR hereunder is the Project which consists of the work on real property located within the I Ieritage Bay subdivision in Collier County,Florida as described in the Contract Documents (as defined in Article Five below), which Contract Documents are attached hereto and made a part hereof by reference(collectively,the "Work"). For purposes of clarification of certain text within the Contract Documents,notwithstanding anything to the contrary,the Work specifically includes,without limitation those items set forth on Exhibit"A"attached hereto and made a part hereof. 1.2. CONTRACTOR agrees to obtain and maintain throughout the period of this Contract all such licenses as are required to do business in the State of Florida and Collier County, Florida, including, but not limited to,all licenses,if any,required by the respective state boards and other governmental agencies responsible for regulating and licensing the services to be provided and performed by CONTRACTOR pursuant to this Contract. 1.3. CONTRACTOR agrees that,when the services to be provided hereunder relate to a service which, under Florida Statutes, requires a license,certificate of authorization or other form of legal entitlement to CONSTRUCTION CONTRACT PAGE 1 OF 13 3 16 1 practice such services,CONTRACTOR shall employ and/or retain only qualified personnel to provide such services. 1.4. CONTRACTOR agrees to employ and designate, in writing, within five (5) calendar days after receiving its Notice to Proceed,an individual to serve as CONTRACTOR's project manager(hereinafter referred to as the"Project Manager"). The Project Manager shall be authorized and responsible to act on behalf of CONTRACTOR with respect to directing, coordinating and administering all aspects of the services to be provided and performed under this Contract. 1.5. CONTRACTOR has represented to DISTRICT that it has expertise in the type of services that will be required for the Work. CONTRACTOR agrees that all services to be provided by CONTRACTOR pursuant to this Contract shall be subject to DISTRICT's review and written approval and shall be in accordance with the generally accepted standards of professional practice in the State of Florida,as well as in accordance with all published laws, statutes,ordinances, codes,rules, regulations and requirements of any governmental agencies which regulate or have jurisdiction over the Project or the services to be provided and performed by CONTRACTOR hereunder. In the event of any conflicts in these requirements, CONTRACTOR shall notify DISTRICT of such conflict in writing and utilize its best professional judgment to advise DISTRICT regarding resolution of the conflict. 1.6. All permits necessary for the performance of the Work shall be procured and paid for by CONTRACTOR. CONTRACTOR shall be solely responsible for the actions of all employees and subcontractors it utilizes on the Project. All licenses necessary for CONTRACTOR'S performance of the Work shall be procured,maintained,and paid for by CONTRACTOR. If CONTRACTOR performs any Work without obtaining, or contrary to, such permits and licenses, CONTRACTOR shall bear all costs arising therefrom. CONTRACTOR shall pay all governmental charges and inspection fees necessary for the prosecution and completion of the Work. CONTRACTOR shall pay all sales,consumer,use and other similar taxes associated with the Work or portions thereof,which are applicable during the performance of the Work. 1.7. CONTRACTOR agrees to keep the Project site clean at all times and free of debris,rubbish and waste materials arising out of the Work. At the completion of the Work scheduled for that period and at the commencement of any period longer than one (1)week during which CONTRACTOR will not have workers on site,CONTRACTOR shall remove all debris,rubbish and waste materials from and about the Project site as well as all tools, appliances,construction equipment,machinery and surplus materials and shall leave the Project site clean and ready for occupancy and use by DISTRICT. Any existing surface or subsurface improvements,including but not limited to,pavements,curbs,cart paths, sidewalks, pipes, utilities, footings, structures,trees and shrubbery,not indicated to be removed, repaired or altered, shall be protected by CONTRACTOR from damage or staining during the prosecution of the Work. Contractor shall not permit or allow the improper dumping or discharge of hazardous materials, chemicals, or other materials, into any lake or drainage structure adjacent or near the Project site. All existing surface or subsurface improvements damaged, stained, or improperly impacted by CONTRACTOR or its subcontractors and/or materialmen shall be returned to their pre-existing condition by CONTRACTOR at no cost to DISTRICT. CONTRACTOR shall be responsible for any damage or staining to,and for maintenance and protection of, existing utilities and associated structures. 1.8. CONTRACTOR agrees not to divulge, furnish or make available to any third person, firm or organization, without DISTRICT's prior written consent, or unless incident to the proper performance of CONTRACTOR's obligations hereunder,or in the course of judicial or legislative proceedings where such CONSTRUCTION CONTRACT PAGE 2 OF 13 16 1 B1 information has been properly subpoenaed, any non-public information concerning the services to be rendered by CONTRACTOR hereunder, and CONTRACTOR shall require all of its employees, agents, suppliers,subconsultants,and subcontractors to comply with the provisions of this paragraph. 1.9. Except as otherwise provided herein,CONTRACTOR agrees not to disclose or use any information not available to members of the general public and gained by reason of CONTRACTOR'S contractual relationship with DISTRICT for the special gain or benefit of CONTRACTOR or for the special gain or benefit of any other person or entity. 1.10. CONTRACTOR warrants to DISTRICT that all materials and equipment furnished under this Contract will be of good quality and new, unless otherwise required or permitted by the Contract Documents, and that the Work will conform to the requirements and specifications of the Contract Documents. CONTRACTOR warrants and guarantees to DISTRICT all portions of the Project against poor workmanship and faulty or defective materials for a period of twenty-four(24) months after final payment hereunder and shall immediately correct any defects,which may appear during this period upon notification by DISTRICT. 1.11 In connection with its services to DISTICT, CONTRACTOR agrees to fully comply with the provisions of Section 119.0701, Florida Statutes pertaining to Florida's Public Records Law. Said compliance will include CONTRACTOR taking appropriate and necessary steps to comply with the provisions of Section 119.0701(2)(a)-(d),Florida Statutes. ARTICLE TWO DISTRICT'S RESPONSIBILITIES 2.1. DISTRICT has designated as the project coordinator to act as DISTRICT's representative with respect to the services to be rendered under this Contract (hereinafter referred to as the "Project Coordinator"). The Project Coordinator shall have authority to transmit instructions, receive information, interpret and define DISTRICT's policies and decisions with respect to CONTRACTOR's services for the Project. However,the Project Coordinator is not authorized,without evidence of approval by DISTRICT's Board of Supervisors,to issue any verbal or written orders or instructions to CONTRACTOR that would have the effect,or be interpreted to have the effect,of modifying or changing in any way whatever: (a) The scope of the Work to be provided and performed by CONTRACTOR hereunder; (b) The time CONTRACTOR is obligated to commence and complete the Work;or (c) The maximum amount of compensation DISTRICT is obligated or committed to pay CONTRACTOR. 2.2. The Project Coordinator shall: (a) Review and make appropriate recommendations on all requests submitted by CONTRACTOR for payment for services and work provided and performed in accordance with this Contract; (b) Arrange for access to and make all provisions for CONTRACTOR to enter the Project site to perform the services to be provided by CONTRACTOR under this Contract;and CONS ELIC PION CON'I'RAC! PAGE 3 OF 13 0dew 1 (c) Provide notice to CONTRACTOR of any deficiencies or defects discovered by DISTRICT with respect to the services to be rendered by CONTRACTOR hereunder. ARTICLE THREE AMOUNT OF CONTRACT 3.1 The DISTRICT shall pay the CONTRACTOR in current United States funds for the performance of the Work, subject to additions and deductions by change order as provided in the Contract Documents, the not-to-exceed price of THOUSAND DOLLARS($ .00) (the "Contract Price"). ARTICLE FOUR PROGRESS PAYMENTS/FINAL PAYMENTS 4.1 Progress Payments. CONTRACTOR may requisition payments for portions of the Work completed at intervals of not more than once a month. CONTRACTOR'S requisition shall show a complete breakdown of the Work, the quantities completed and the amount due, together with a certification by CONTRACTOR that CONTRACTOR has disbursed to all subcontractors and suppliers their pro-rata shares of the payment out of previous progress payments received by CONTRACTOR for all work completed and materials furnished in the previous period or properly executed releases of liens by all subcontractors,suppliers and materialmen who were included in CONTRACTOR'S previous applications for payment,and any other supporting documentation as may he required by the Project Coordinator or the Contract Documents. Each requisition shall be certified by CONTRACTOR and be submitted to the Project Coordinator and Bridging Solutions, LLC, DISTRICT's engineer("District Engineer"), in duplicate for approval. DISTRICT shall approve or disapprove the requisition for payment within thirty(30)calendar days of receipt by the Project Coordinator and the District Engineer of CONTRACTOR'S requisition for payment. Should DISTRICT disapprove the requisition for payment,DISTRICT shall,in writing,inform CONTRACTOR of the reasons therefore shall be stated with particularity within the referenced thirty(30) calendar day period. If approved, DISTRICT shall make payment to CONTRACTOR within said thirty (30)calendar day period. 4.2 Retainage. Ten percent (10%) of all monies earned by CONTRACTOR shall be retained by DISTRICT until the Work is completed and accepted by DISTRICT as provided herein except that after fifty percent(50%)of the Work has been completed to the satisfaction of DISTRICT and CONTRACTOR is not otherwise in breach of any term or covenant contained herein,DISTRICT shall reduce the retainage to five percent(5%)of all monies earned. Notwithstanding the foregoing or anything contained herein to the contrary, nothing herein shall prohibit DISTRICT from withholding, and DISTRICT shall not be required to pay or release to CONTRACTOR,any amounts that are the subject of a good faith dispute or otherwise the subject of a claim or demand by DISTRICT against CONTRACTOR. 4.3 Final Inspection/Final Application for Payment. Within thirty(30)days after DISTRICT's receipt of written notice from CONTRACTOR that the Work is complete,DISTRICT shall make a final inspection and will notify CONTRACTOR in writing of any Work which is not in accordance with the requirements of the Contract Documents and describing what is required to render the Work complete,satisfactory,and acceptable(the"Deficiency Notice"). Notwithstanding the foregoing,DISTRICT's failure to include any corrective Work or pending items not yet completed in the Deficiency Notice shall not alter or reduce the responsibility of CONTRACTOR to complete all the Work described herein. Not later than thirty(30)days CONSTRUCTION CONTRACT PAGE 4 OF 13 ggQ act+ after DISTRICT's delivery to CONTRACTOR of the Deficiency Notice, CONTRACTOR shall correct, complete, or remedy any and all Work noted in the Deficiency Notice. After CONTRACTOR has completed all such corrections to the satisfaction of the Project Coordinator and the District Engineer and delivered all maintenance and operating instructions, schedules, guarantees, bonds, certificates of inspection, marked up record documents and other documents required by the Contract Documents, the Project Coordinator shall confirm promptly by written notice to CONTRACTOR that the Work has been accepted by DISTRICT as of such date (the date of Acceptance). After the Project Coordinator has indicated that the Work is acceptable,CONTRACTOR may then make application for final payment. The final application for payment shall be accompanied by(1)complete and legally effective releases or waivers of all construction liens arising out of or filed in connection with the Work; (2) waivers and releases covering in full all labor,materials and equipment for which a lien could be filed; and(3)a final affidavit stating that all laborers,materialmen,suppliers and subcontractors who worked for CONTRACTOR under this Contract have been paid in full or if the fact be otherwise,identifying the name of each lienor who has not been paid in full and the amount due or to become due each for labor,services or materials furnished. For the avoidance of doubt,the process described in this Section 4.3 is intended to satisfy the requirements set forth in Section 218.735(7),Florida Statutes. 4.4 Final Payment and Acceptance. If, on the basis of the District Engineer's and the Project Coordinator's observation of the Work during construction and final inspection,and the District Engineer's review of the final application for payment and accompanying documentation,the District Engineer and the Project Coordinator are satisfied that the Work has been completed and CON'TRACTOR'S other obligations under the Contract Documents have been fulfilled,the District Engineer will, within ten(10) days after receipt of the final application for payment, indicate in writing the District Engineer's recommendation of payment and present the application to the Project Coordinator for final approval and payment. Otherwise, the Project Coordinator and/or the District Engineer will return the application to CONTRACTOR,indicating in writing the reasons for refusing to recommend final payment,in which case CONTRACTOR shall make the necessary corrections and resubmit the application within (20) calendar days after presentation to the Project Coordinator of the final application and accompanying documentation, in appropriate form and substance, and with the District Engineer's recommendation and notice of acceptability,the final payment constituting the entire unpaid balance of the Contract Price shall be paid by DISTRICT to CONTRACTOR. (a) The making of final payment shall constitute a waiver of claims by DISTRICT except those arising from: (1) Liens,claims,security interests or encumbrances arising out of this Contract and unsettled. (2) Faulty or defective work and latent defects discovered after acceptance. (3) Failure of the work to comply with the requirements of the Contract Documents. (4) Terms of special warranties required by the Contract Documents. (5) Any of CONTRACTOR'S continuing obligations under this Contract. (b) CONTRACTOR's acceptance of final payment shall constitute a full waiver of any and all claims, except for insurance company subrogation claims, by it against DISTRICT arising out of this Contract or otherwise related to the Project, except those previously made in writing and identified by CONTRACTOR as unsettled at the time of the final payment. Neither the acceptance of CONTRACTOR's services nor payment by DISTRICT shall be deemed to be a waiver of any of DISTRICT'S rights against CONTRACTOR. 4.5 DISTRICT'S Right to Withhold Payment. Notwithstanding anything herein to the contrary, DISTRICT may, upon written notice to CONTRACTOR, withhold in whole or in part, final payment or CONS I RUCTION CONTRACT PAGE 5 OF 13 any progress payment to such extent as may he necessary to protect itself from loss on account of and of the following: (a) Defective work not remedied. (b) Claims filed or reasonable evidence indicating the probable filing of claims by other parties against CONTRACTOR. (c) Failure of CONTRACTOR to make payment to subcontractors or suppliers for materials or labor. (d) Damage to another contractor not remedied. (e) Liability for liquidated damages has been incurred by CONTRACTOR. (f) Reasonable evidence that the work will not be completed within the time set forth in Section 6.1. (g) Failure to carry out the work in accordance with the Contract Documents. When the above grounds are removed or resolved or CONTRACTOR provides a surety bond satisfactory to DISTRICT, which will protect DISTRICT in the amount withheld,payment may be made in whole or in part. 4.6 Florida Prompt Payment Act. The above notwithstanding, except as otherwise provided, all payments to CONTRACTOR shall be paid in accordance with the provisions of Part VII, Chapter 218, Florida Statutes, as amended from time to time. Specifically, if a dispute between DISTRICT and CONTRACTOR cannot be resolved pursuant to the applicable procedures set forth in Section 218.735, Florida Statutes, the dispute shall be finally determined by the DISTRICT pursuant to internal dispute resolution procedures adopted by the DISTRICT. DISTRICT and CONTRACTOR shall commence dispute resolution proceedings within forty-five (45) days atter the date the payment request or proper invoice was received by the DISTRICT and concluded by final decision of the DISTRICT within sixty(60) days after the date the payment request or proper invoice was received by the DISTRICT. ARTICLE FIVE CONTRACT DOCUMENTS CONTRACTOR shall furnish all labor, equipment,and materials and perform the Work for the Contract Price in strict accordance with the following documents,which documents shall collectively be known as the"Contract Documents": 5.1 Construction Contract-Heritage Bay Community Development District 5.1.1 CONTRACTOR's Bid Proposal(attached hereto and incorporated herein as Exhibit"A") 5.1.2 Project Specifications 5.1.3 Certificate(s)of Insurance as required hereunder ARTICLE SIX TIME OF COMMENCEMENT AND FINAL COMPLETION 6.1 The Work to be performed by CONTRACTOR shall be commenced subsequent to the execution of this Contract upon written Notice to Proceed from DISTRICT and shall be performed and completed by . Time is of the essence with respect to the performance of this Contract and DISTRICT will suffer financial loss if the Work is not completed within the times specified in this Section,plus any extensions thereof allowed by change order. CONSTRUCTION CONTRACr PAGE 6 OF 13 ARTICLE SEVEN INSURANCE 7.1. CONTRACTOR shall obtain and carry, at all times during its performance under the Contract Documents at its sole cost and expense,the following insurance: (a) Workers'Compensation insurance on behalf of all employees who are to provide a service under this Contract, as required under applicable Florida law AND Employer's Liability with limits of not less than $500,000 per employee per accident, $500,000 disease aggregate,and$500,000 per employee per disease. In the event CONTRACTOR has "leased"employees,CONTRACTOR or the employee leasing company must provide evidence of a Minimum Premium Workers'Compensation policy, along with a Waiver of Subrogation in favor of DISTRICT. All documentation must be provided to DISTRICT at the address listed above. No contractor or sub-contractor operating under a worker's compensation exemption shall access or work on the site. (b) Commercial General Liability insurance on comprehensive basis including but not limited to bodily injury, property damage, contractual, products and completed operations, and personal injury with limits of not less than $2,000,000.00 per occurrence and $4,000,000.00 aggregate covering all work performed under this Contract. (c) Contractual liability insurance covering all liability arising out of the terms of the Contract Documents. (d) Automobile liability insurance as required in the Request for Proposal for bodily injury and property damage,including all vehicles owned,leased,hired and non-owned vehicles with limits of not less than$1,000,000.00 combined single limit covering all work performed under this Contract. DISTRICT,its supervisors,officers,agents,employees and volunteers shall be named as non-contributory additional insureds on all policies,with the exception of the Worker's Compensation policy,and each policy shall be endorsed that such coverage shall be primary to any similar coverage carried by DISTRICT. 7.2 Certificates of insurance acceptable to DISTRICT shall be filed with DISTRICT prior to the commencement of the Work. Said certificate shall clearly indicate type of insurance, amount and classification in strict accordance with the foregoing requirements. These certificates shall contain a provision that coverage afforded under CONTRACTOR's policies will not be cancelled until at least thirty (30)days prior written notice has been given to DISTRICT by certified mail. 7.3 All insurance policies required of CONTRACTOR shall be issued by a company authorized to do business under the laws of the State of Florida,with a minimum A.M.Best Rating of"A". 7.4 The acceptance by DISTRICT of any Certificate of Insurance does not constitute approval or agreement by DISTRICT that the insurance requirements have been satisfied or that the insurance policy shown on the Certificate of Insurance is in compliance with the requirements of this Contract. CONSTRUCTION CONTRACT PAGE 7 OF 13 16 : R } 7.5 CONTRACTOR shall require each of its subcontractors to procure and maintain, until the completion of the subcontractor's work, insurance of the types and to the limits specified in this Section unless such insurance requirements for the subcontractor are expressly waived in writing by DISTRICT. 7.6 Should at any time CONTRACTOR not maintain the insurance coverages required herein, DISTRICT may terminate this Contact or at its sole discretion shall have the right, but not the obligation, to purchase such coverages and charge CONTRACTOR for such coverages purchased. DISTRICT shall be under no obligation to purchase such insurance,nor shall it be responsible for the coverages purchased or the insurance company or companies used. The decision of DISTRICT to purchase such insurance coverages shall in no way be construed to be a waiver of any of its rights under the Contract Documents. 7.7 If the initial,or any subsequently issued Certificate of Insurance expires prior to the completion of the Work or termination of this Contract, CONTRACTOR shall furnish to DISTRICT renewal or replacement Certificate(s) of Insurance not later than thirty (30) calendar days prior to the date of their expiration. Failure of CONTRACTOR to provide DISTRICT with such renewal certificate(s)shall give DISTRICT the unilateral right,but not the obligation,to terminate this Contract. ARTICLE EIGHT MISCELLANEOUS PROVISIONS 8.1 Terms used in the Contract which are not defined herein shall have the meaning designated in the Contract Documents. 8.2 DISTRICT and CONTRACTOR each binds itself,its successors,assigns and legal representatives to the other party hereto, and such party's successors, assigns, and legal representatives in respect to all covenants,agreements,and obligations contained in the Contract Documents. 8.3 CONTRACTOR shall not assign or transfer this Contract or its rights, benefits, or obligations without the prior written approval of DISTRICT. CONTRACTOR shall have the right to employ other persons and/or firms to serve as subcontractors in connection with the requirements of the Contract Documents. 8.4 CONTRACTOR in consideration of$10.00,the sufficiency and receipt of which is acknowledged through the signing of this Contract shall,to the fullest extent permitted by Section 725.06,Florida Statutes, protect,defend,indemnify and hold DISTRICT and its officers,employees and agents harmless from and against any and all liabilities,claims,damages,penalties,demands,judgments,actions,proceedings,losses or costs including, but not limited to,attorneys' fees,arising out of or resulting from performance of the Work, provided that such claim,damage, loss or expense is attributable to bodily injury,sickness,disease or death,or to injury to or destruction of tangible property(other than the Work itself)including the loss of use resulting therefrom, but only to the extent caused by the negligent or intentional acts or omissions of CONTRACTOR, a subcontractor, or anyone directly or indirectly employed by them but only as to that portion of the claim,damage or loss that is not attributable to DISTRICT's negligent and/or willful acts or omissions. The foregoing provisions of this paragraph to the contrary notwithstanding,CONTRACTOR's liability to indemnify DISTRICT as set forth herein shall:(i)be limited to$2 million per occurrence,which DISTRICT and CONTRACTOR agree is reasonable given the size of the Project and the amount of general liability coverage maintained by CONTRACTOR,including umbrella coverage;(ii)be limited to the acts, omissions or defaults of CONTRACTOR, any of CONTRACTOR's subcontractors, sub-subcontractors, materialmen,or agents of any tier or their respective employees,or of DISTRICT,or DISTRICT's agents or employees; provided, however, that such indemnification shall not include claims of, or damages resulting from, gross negligence, or willful, wanton or intentional misconduct of DISTRICT, or CONSTRUCTION CONTRACT PAGE 8 OF 13 A ,02 DISTRICT's agents or employees,or for statutory violation or punitive damages,except and to the extent the statutory violation or punitive damages are caused by or result from the acts or omissions of CONTRACTOR or any of CONTRACTOR's subcontractors, sub-subcontractors, materialmen, or agents of any tier or their respective employees. The preceding provisions have been added specifically to memorialize DISTRICT and CONTRACTOR's intent that the provisions of this section shall be fully enforceable in accordance with the provisions of Section 725.06,Florida Statutes. CONTRACTOR shall and does hereby indemnify and hold harmless DISTRICT and anyone directly or indirectly employed by it from and against all claims, suits, demands, damages, losses, and expenses (including attorney's fees)arising out of any infringement of patent or copyrights held by others and shall defend all such claims in connection with any alleged infringement of such rights. 8.5 Equal Opportunity: CONTRACTOR assures that no person shall be discriminated against on the grounds of race,color,creed,national origin,handicap,age or sex,in any activity under this Contract. 8.6 E-Verification: As per the Immigration and Nationality Act of 1952(INA), Immigration Reform and Control Act of 1986 (IRCA) and State of Florida Executive Order Number 11-116, the CONTRACTOR identified in this Contract shall utilize the U.S. Department of Homeland Security's E- Verify system to verify employment eligibility of: all persons employed during the Contract term by the CONTRACTOR to perform employment duties pursuant to the Contract,within Florida; and all persons, including subcontractors,assigned by the CONTRACTOR to perform work pursuant to the Contract with the DISTRICT. (http://www.uscis.gov/e-verify) Additionally, the CONTRACTOR shall include a provision in all subcontracts that requires all subcontractors to utilize the U.S. Department of Homeland Security's E-Verify system to verify employment eligibility of: all persons employed during the Contract term by the CONTRACTOR to perform work or provide services pursuant to this Contract with the DIS'T'RICT. It is understood that the DISTRICT will not be responsible for any violations of Federal law and the CONTRACTOR,solely,will be responsible and liable for any violations and or penalties associated with such violation. 8.7 Public Entity Crimes: In accordance with Section 287.133, Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal/bid on a contract/agreement with a public entity for the construction or repair of a public building or public work,may not submit proposals/bids on leases or real property to a public entity,may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant with any public entity,and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017,Florida Statutes,for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. CONTRACTOR affirmatively represents that neither it or its owners, subcontractor or sub-subcontractor are nor will be on the convicted vendor list during the term of this Contract. 8.8 In any action or proceeding arising between the parties relating to the terms of this Contract,the prevailing party shall be entitled to recover its reasonable attorney fees, expenses, and all court costs, including fees and costs incurred through any appeal, from the non-prevailing party. 8.9 The headings of the Articles, Schedules, Parts and Attachments as contained in this Contract are for the purpose of convenience only and shall not be deemed to expand, limit or change the provisions in such Articles and any schedules or attachments. 8.10 This Contract, including the referenced exhibits attached hereto, constitutes the entire agreement between the parties hereto and shall supersede, replace and nullify any and all prior agreements or CONSTRUCTION CONTRACT PAGE 9 OF 13 understandings, written or oral, relating to the matter set forth herein, and any such prior agreements or understanding shall have no force or effect whatever on this Contract. ARTICLE NINE DEFAULT/TERMINATION 9.1. CONTRACTOR shall he in default of its obligations under this Contract if(i)it fails to begin work in compliance with the Contract, (ii) fails to properly and timely perform the Work as directed by the engineer or as provided for in the approved Schedule of Work, (iii) performs the Work unsuitably or neglects or refuses to remove materials or to correct or replace such work as may be rejected,(iv)suspends Work for a period greater than five business days without the prior written consent of DISTRICT,(v)fails to comply with any applicable codes,laws,ordinances,rules or regulations with respect to the work or(vi) breaches any other provision of this Contract. In the event of a default, DISTRICT shall provide written notice to CONTRACTOR stating the cause of the default and the actions that CONTRACTOR must take to cure the default. If,after seven(7)days from DISTRICT's delivery of notice,CONTRACTOR fails to cure the default,DISTRICT may terminate this Contract and take possession of all or any portion of the work and any materials on-site,and complete all or any portion of the work by whatever means, method, or agency DISTRICT may choose in its sole discretion. Notwithstanding any termination of this Contract by DISTRICT, the liability of CONTRACTOR shall extend to and include the full amount of any and all sums paid,expenses and losses incurred, damages sustained and obligations assumed by DISTRICT acting in good faith under the belief that such were necessary or required in completing the work and in settlement,discharge or compromise of any claims,demands,suits and judgments pertaining to or arising out of the work. 9.2. If,after notice of termination of this Contract as provided for in paragraph 9.1 above,it is judicially determined that CONTRACTOR was not in default,or that its default was excusable,or that DISTRICT otherwise was not entitled to the remedy against CONTRACTOR provided for in paragraph 9.1,then the notice of termination given pursuant to paragraph 9.1 shall be deemed to be the notice of termination provided for in paragraph 9.3 below and CONTRACTOR's remedies against DISTRICT shall be the same as and limited to those afforded CONTRACTOR under paragraph 9.3 below. 9.3. DISTRICT shall have the right to terminate this Contract without cause upon fifteen(15)calendar days' written notice to CONTRACTOR. In the event of such termination for convenience, CONTRACTOR's recovery against DISTRICT shall be limited to that portion of the Contract Price earned through the date of termination,together with any retainage withheld,if any,and any actual costs reasonably incurred by CONTRACTOR that are directly attributable to the termination,but CONTRACTOR shall not be entitled to any other or further recovery against DISTRICT, including, but not limited to, anticipated fees or profits on work not performed. ARTICLE TEN CONFLICT OF INTEREST 10.1. CONTRACTOR represents that it presently has no interest and shall acquire no interest, either direct or indirect,which would conflict in any manner with the performance of services required hereunder. CONTRACTOR further represents that no persons having any such interest shall be employed to perform those services. CONSI'RI ICTION CONTRACT PAGE 10 Or 13 16 : ARTICLE ELEVEN MODIFICATION 11.1. No modification or change in this Contract shall be valid or binding upon the parties unless in writing and executed by the party or parties intended to be bound by it. ARTICLE TWELVE NOTICES AND ADDRESS OF RECORD 12.1. All notices required or made pursuant to this Contract to be given by CONTRACTOR to DIS'T'RICT shall be in writing and shall sent by overnight courier,hand delivery or be delivered by United States Postal Service Department, first class mail service, postage prepaid, return receipt requested, addressed to the following address: Heritage Bay Community Development District cio District Manager Severn Trent Services 5911 Country Lakes Drive Ft.Myers,FL 33905 12.2. All notices required or made pursuant to this Contract to be given by DISTRICT to CONTRACTOR shall sent by overnight courier, hand delivery or be delivered by United States Postal Service Department, first class mail service, postage prepaid, return receipt requested, addressed to the following address: TBD Entity,Inc. 12.3. Either party may change its address of record by written notice to the other party given in accordance with requirements of this Article. ARTICLE THIRTEEN APPLICABLE LAW 13.1. Unless otherwise specified,this Contract shall be governed by the laws, rules,and regulations of the State of Florida, and by the laws, rules and regulations of the United States when providing services funded by the United States government. Any suit or action brought by either party to this Contract against the other party relating to or arising out of this Contract must be brought exclusively in the appropriate Florida state court in Collier County,Florida,and in no other venue or forum. (Remainder of Page Intentionally Left Blank. Signatures begin on Next Page.) CONSTRUCTION CONTRACT PAGE 110F13 ,.... „ EXHIBIT"A" CONTRACTOR's Bid Proposal CONSTRUCTION CONTRACT PAGE 13 OF 13 1 Copeland Southern Enterprises,lnc. DATE: 08/24/2015 OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239)245-7118/306 Fax No: (239)245-7120 Heritage Bay Community Development District in Naples E-MAIL:Justin.Faircloth(/ stservices.com, OWNER INFORMATION: PROJECT MANAGER:Scott Copeland OWNER'S ADDRESS: 10154 Heritage Bay Blvd,Naples,FL 34120 FEE AND TYPE: BILL TO THE ATTENTION OF:Justin Faircloth,Assistant District Manager Time&Materials based upon the Rate Schedule in effect at the time service is rendered. Estimated Fees: PROJECT NAME:Lake#15 Drainage installation on 10024 Escambia Bay Ct $ Naples,FL 34120 WORK DESCRIPTION: Install 3 x 12"bubblers and 6"ADS double wall drain pipes Not-Tu-Exceed Fixed Fee based upon the Rate From Gutters out around South end of Geo Tube,on the South 2 Houses. Schedule in effect at the time service is rendered: REMARKS: 1)Permits to be pulled by owners or Engineer if needed.2)All Sprinkler $ heads and lines within the last 3 lots must be clearly marked before construction begins 3) Yards will be restored after Drainage system has been installed. 4) 6" ADS Drainage Lump Sum Fixed Fee: $ 7,775.00 system will be run around the south end of the Lakes Geo'tubes, instead of Jack and Boring underneath the Tubes,to keep from damaging or weakening the integrity of the Total Fees: $ 7,775.00 Lakes Geo Tube System.5)The preliminary Elevations that were shot on this project arca shows that the Sod and Mulch on the last 3 Homes was 2"to 4"over the existing Lanais, causing water to back up on pool decks during times of rain Dear Justin Faircloth In Pursuant to your request,Copeland Southern Enterprises,Inc.is pleased to submit the following proposal for Lake#15 Drainage installation project for the above-referenced project: SCOPE OF SERVICES(Limited to the following): 1. Crews will set up MOT around work areas to insure the safety of the residents and guests during the project. 2. CSEI will install 3 new 12"xl 2"Bubblers at the center of both Lot lines. 3. Crews will install and connect 4"ADS gutter pipes to both houses and connect to the newly installed 6"trunk line. 4. 6"ADS double wall pipes will be installed from bubbler out into and below the Lake control line low water mark. 5. Trenches and Lawns will be restored to original condition once the new drainage system has been installed. 6. Work is estimated to take 7 Days to complete. 7. MOT will be removed after project has been completed and policed Note:Any additional work and services requested,and is not found in this Proposal can be done,but will require additional cost to be paid in full with proposal fee upon the completion of job. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the contract proposal below and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to cull Scott Copeland at 239-995-3684 or Mobile 4 239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: 1611 Agenda Package 30 I ," �� =T-1' e°Vii.,"`� s ` ri pt ,Ar:vl y : :,.4i,ii,"1:544., � aYy +��" R r '' xR 12"X 12"Bubbler it:,: ...,,,,.....L �' ''l't'l't: r � ils:".!'.. t ixi t T IY -7...„-.--- 5 $ 1611231 Heritage Bay Community Development District Agenda Package 18 Severn Trent Management Services 5911 Country Lakes Drive•Fort Myers,Florida 33905 Telephone:(239)245-7118•Fax:(239)245-7120 June 22,2015 Theodore&Victoria Skopak 11 Beehman Hill Rd. Essex Fells,NJ 07021-1803 Kevin&Mary Johnsrud 4565 Forestview Ln. Ninneapolis,MN 55442-2402 Dear Owners, The Heritage Bay CDD has had two contractors look at the area between the homes of 10024& 10028 Escambia Bay Ct.The elevations which the prospective contractors shot revealed that the sod and mulch elevations at the rear of the homes are higher than the actual level of the lanai pavers and enclosure in some places by as much as 2" to 4" which is not allowing the water to drain properly to the retention pond. As a result, water is trapped on the lanais. It is the responsibility of property owners to ensure water drains from their property to the storm water system.The COD is responsible for ensuring that the storm water system is functioning properly and can withstand the water it receives.Therefore, the issue in this instance would be a home owner issue and not one of the CDD. Enclosed in this letter are the proposals the contractors provided as potential solutions to this problem. The CDD would suggest moving forward with the Copeland Southern proposal at a cost of $5,775.00 and should be divided between the two homeowners. Copeland Southern recently completed a project for the COD off of Biscayne Ln.on lake 26.The issue on lake 26 was erosion to the lake bank due to run off draining from the homes rather than ponding of excess water. Though the source of the problem varies between these two instances, the solution is fairly similar. It is recommended that downspouts be connected to drain pipes and a series of bubblers that will transfer water directly into the lake.The CDD has been very pleased with the work that Copeland Southern performed, and their proposal is in fact the lower proposal of the two received. If both homeowners are in agreement and wish to move forward with this project, the CDD would agree to oversee this work. In order for work to commence,payment made out Heritage Bay CDD and signed approvals from each homeowner authorizing work to take place on their property will need to be received. If you have any questions regarding this matter, please feel free to contact me. Sincerely, Cal Teague District Manager 161 7/31/2015 Ted&Vicky Skopak 10024 Escambia B Kevin&MaryJohnsrud 10026 Escambia Bay Lane Heritage Bay Community Development District Severn Trent Management Services 5911 Country Lake Drive Fort Meyers,Fl 33905 Reference: Letter to Addressees dated 22 June 2015 from Cal Teague Dear Mr.Teague We appreciate your reference letter and the effort to look into the drainage situation behind our respective homes and securing the quotations from prospective contractors to remediate the situation. While we understand that the grading of the property from the original builder,Lennar,was not adequate to optimally drain the water into the retention system,the situation since the CDD initiated their embankment remediation project has worsened the situation. Prior to the project on the lake behind our homes,we would experience wet side and rear yards after a decent rainfall and the situation would abate in a day or so.After the embankment remediation project,the water situation has dramatically worsened our water issue and now our lanais will flood with a heavy downpour.We did not experience this situation before your project.As you are aware,the embankment remediation project at our lake did not institute water runoff and methods to divert or handle the runoff; it addressed only preservation of the embankment by installing two large sand filled tubes which in essence created a dam affect for the water runoff from our properties and exacerbated the already poor drainage Issue.In fact,the embankment area directly behind our home AFTER the remediation severely eroded and had to be reinforced with a cement mesh and that still is subject to erosion.This clearly indicates that the water pressure is building up behind the installed sand filled tubes and ultimately finds the weakest point at the embankment. We do not believe that the charter of the COD as you stated in your letter..."ensuring that the storm water system is functioning properly and can withstand the water it receives"means that you can institute remediation that harms a homeowners property without due consideration to the homeowner(s).Please remember,we the homeowner,pay into this CDD and are the reason for the creation of this entity. While we acknowledge that the original builder,Lennar,did not do their job properly,we also believe that the COD must provide some consideration to the homeowner(s)for the situation we are currently experiencing behind our homes.In this regard,the above property owners are will to negotiate a reasonable resolution to this matter.We have reviewed the proposed work plan from [Type text] both contractors and agree that Copeland Southern Enterprises is the best selection.However,in review of the work scope and pictorial provided,the work must connect the two rear downspouts from both properties in order to ensure that the water situation is fully controlled. If the CDD is able to address the work,as quoted and modified as stated above,at the currently quoted price of$5,775 from Copeland Southern Enterprises, we propose that each party,Skopak, Johnsrud and the CDD,equally share the cost to remedlate and correct this situation with your vigilant oversight.This would equate to$1,925 for each party. We would appreciate and respectfully request that the CDD obtain an updated quote from Copeland Southern Enterprises that addresses the full work scope and review our proposed solution to this long outstanding issue. We believe this would be the fairest solution for all involved while minimizing the overall cost to each party.We would appreciate your review and evaluation of our recommendation and timely response. Sincerely, Ted and Vicky Skopak 11 Beekman Hill Road Essex Fells,NJ 07021 Kevin and MaryJohnsrud /41 4565 Forestview Lane Plymouth,MN 55442 �,'�7 [Type text] 1 F.. 6 ! 1 1 Copeland Southern Enterprises,Inc. DATE: 06/05/2015 _ __ _ OWNER INFORMATION: _ _ __ •-------------- PROFESSIONAL SERVICES AGREEMENT BETWEEN COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239)245-7118/306 Fax No: (239)245-7120 Heritage Bay Community Development District in Naples E-MAIL:Justin,Fairclothastservices.corn, OWNER INFORMATION: PROJECT MANAGER:Scott Copeland OWNER'S ADDRESS: 10154 Heritage Bay Blvd,Naples,FL 34120 FEE AND TYPE: BILL TO THE ATTENTION OF;Justin Faircloth,Assistant District Manager Time&Materials based upon the Rate Schedule in effect at the time service is rendered. Estimated Fees: PROJECT NAME:Lake#15 Drainage installation on 10024 Escambia Bay Ct $ Naples,FL 34120 WORK DESCRIPTION: Install 3 x 12"bubblers and 6"ADS double wall drain pipes Not-To-Exceed Fixed Fee based upon the Rate From Gutters out around South end of Geo Tube,on the South 2 Houses. Schedule in effect at the time service is rendered: REMARKS: I)Permits to be pulled by owners or Engineer if needed.2)All Sprinkler 5 heads and lines within the last 3 lots must he clearly marked before construction begins 3) Yards will be restored after Drainage system has been installed.4) 6"ADS Drainage Lump Sum Fixed Fee: $ 5.775.00 system will be run around the south end of the Lakes Geo Tubes,instead of Jack and Boring underneath the Tubes,to keep from damaging or weakening the integrity of'the Total Fees: 5 5.775,00 Lakes Geo Tube System.5)The preliminary Elevations that were shot on this project area shows that the Sod and Mulch on the last 3 Homes was 2"to 4"over the existing Lanais, causing water to back up on pool decks during times of rain Dear Justin Faircloth In Pursuant to your request,Copeland Southern Enterprises,Inc.is pleased to submit the following proposal for Lake 015 Drainage installation project for the above-referenced project; SCOPE OF SERVICES(Limited to the following): I. Crews will set up MOT around work areas to insure the safety of the residents and guests during the project. 2. CSEI will install 3 new 12"x12"Bubblers at the center of both Lot lines. 3. Crews will install and connect 4"ADS gutter pipes to both houses and connect to the newly installed 6"trunk line. 4. 6"ADS double wall pipes will be installed from bubbler out into and below the Lake control line low water mark. 5. Trenches and Lawns will be restored to original condition once the new drainage system has been installed. 6. Work is estimated to take I week to complete. 7. MOT will be removed after project has been completed and policed Note:Any additional work and services requested,and is not found in this Proposal can be done,but will require additional cost to be paid in full with proposal fee upon the completion of job. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the contract proposal below and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: „ Typed Name&Title: 161 1 :r.7-1 1 . , ,*;v4$ -!..:-..;,,,.3f' . •'-','-`.4;1-Z,17.7::1-',4'...:2Z..'.,,:,- .--,„_.:- :,- .. , . .. . .. ,,Igt,-. ,- , i.-"--',-.,- gAtl..,fli 't•-.1;',". .,r .-, •:--,*d,1 t?. . .,,q---.:,-;-' tr"0,,,,".s.-,,-; •<,-, -,:.-'•• -,.,;'..i,ilei '• -..„,,::11;,,t.r ,•; ''..'_;1,•;f4-.,•,,":".,-,--f-'.,..,1;:f,--,744,i;,- -:.,‘-",•,.,. ••:•- , ':':;;;-,••- ••-1- 44-,','''' -Vi - --''' ,- ''!•:-,' '.':. -: . .1,,, 7*,-...#4,.,.-:- •.„.-,:-,e-,,,,,,':.' V.NA.0-'-..,.VItk*f',,;* „-....,,,4,,,,,--„,,,*--„,,,,,„-vt,,,i'-vr-- .. •44N, lig / . .. 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' - - •''.„, k 1,t,--, •...:,'-'• r.W-•,-,.,•ti. ' .i !-....i-'•'• -,, .. -,,1,..'.-.--;,.:; -'' ' ''''. - '. • ' ' 0';;;:'-l''''''4", -....--....., - V ,.,.•. .. , ,.. 1..„.1„4.4,..,, -0.Z.1.&74.4fiei.;',.i!:-J.4.:ii-g,aiks.-It-fte,„ . «aa 1. 6 Southwest Development Services,inc. PROPOSAL 690 23"'St NW Date Proposal Naples,FL 34120 (239)470-5522 6-16-15 2143 To: HERITAGE BAY 10024 ESCAMBIA BAY CT.NAPLES Project Description Amount RE:YARD DRAINAGE ISSUES.(NORTH SIDE OF 10024) - MANUALLY DIG A TRENCH BETWEEN THE HOUSES IN $8,950.00 ORDER TO INSTALL ONE ADS CATCH BASIN ALONG WITH A PERFERATED A.D.S.PIPE,THE TRENCH WILL BE FILLED WITH#57 STONE AND WRAPED WITH HEAVY GRADE FILTER FABRIC CLOTH,TIE IN THE N.W.CORNER OF 10024 AND REAR SIDE AND POOL DOWN SPOUTS OF BOTH HOUSES. RUN THE PIPE AROUND THE NORTHERLY EDGE OF THE LAKE CONCRETE MAT AND UNDER THE TUBE,END OF PIPE TO BE WEIGHTED DOWN AND 10'FROM WATERS EDGE.REPLACE SOD AND DISPOSE OF FILL. - REPAIR THE WASH OUTS AT BOTH END OF THE LAKE MAT WITH FILTER FABRIC AND RIP/RAP. $3,200.00 NOTE:THE CATCH BASIN WILL BE INSTALLED ABOUT%:WAY BETWEEN THE HOUSES.FOR THE MOST PART THE ROCK TRENCH BETWEEN THE HOUSES WILL ACT LIKE A CATCH BASIN OBSORBING THE WATER,SEAPING INTO THE PIPE AND DRAINING INTO THE LAKE.THE FABRIC WILL ACT LIKE A FILTER KEEPING THE TREACH FROM BEING CONTAMINATED WITH DIRT. Thank You. Total $12,150.00 10 1 LI 1 II ,0096. ^ i ---! .__........ • /9"-- ---- gev , r . ..... *2) "TCAFIC•4 0 1,.34) nz.40...r.::L 14,,,,,,i,.-r -1-9.) 4. rycir04- 57-CV tse,ts.C., tpF . ? Se I/ /IP .9.: / ;hi-i. _ 5coiy----Ba.scs.._ 3 ' Pee ..-1. 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T U 1 y Y Y Y Y Y Y Y Y 73 Y L+ 3V O O 0 O 1 O 0 O 0 0 0 0 0 N C e1 7 v = m - 0 t I _N O O 0 0 O 0 0 m N O O ID N N m m CO m Y = .1., u C N a1 oCJ S CJ J J 1 J J - M m 0 a-1 L -0 m 0 O 2 2 �O " cu fP O 1 YO YO 2 "O Y Y N "O O f7 WQcza r_. m CU a, LD •--1 1 N N N fV 2 r I fp p ra f7) Tu 3 C C C Cl O1 QJ C) O, p p v� y .in M N c c c c c O U O O O c O o C1 c aJ v L 13 V U U V U U U c U • v o -Ita LI1/1 ai I 4-' N CO 7 O CD O N rymm 0 0cO m 0 0 col O w N J C Y J J N N m N W Q1 0 U N C J1 J J -J N ..i m H O +`-, 1 0 u 1 1 1 1 ei N M d' N lD N co al O .-I rN •I 1 Heritage Bay Community Development District Severn Trent Management Services 5911 Country Lakes Drive• Fort Myers,Florida 33905 Telephone:(239)245-7118• Fax:(239)245-7120 August 6,2015 Quarry Community Development District C/o Special District Services Attn:Kathleen Dailey 27499 Riverview Center Blvd. Unit 253 Bonita Springs,FL 34134 Heritage Bay Umbrella Association Attn:Scott Brooks 24311 Walden Center Drive,Suite#300 Bonita Springs,FL 34134 Dear Ms. Dailey&Mr.Brooks, The Heritage Bay CDD wishes to notify you that in May of this year a buoy was installed on lake 30A as a marker to warn boaters about a large rock near the southwestern corner of the lake. Depending on water fluctuations,this rock is above or slightly below the water's surface and could possibly pose a threat to those utilizing the lake.The cost associated with having this buoy installed was approximately$500.00. As you are aware,Heritage Bay residents do not have access to these lakes,however,the Quarry residents do.It is the opinion of the Board that this was really a cost that the Quarry should have incurred since installing this marker is not something the Heritage Bay CDC,would have done if there was not boating on the lake by Quarry residents. Marking the rock was a benefit to Heritage Bay only in that it reduces liability for its residents.At this time we wish to inform you of this action,and if you have any questions regarding this matter please feel free to contact me. For your information, at the beginning of 2016 we anticipate beginning a major rock wall project along the Heritage Bay Blvd.bridge that intersects lakes 30A and 308.There will be reduced availability of this area during construction. Additionally,concern has been voiced about the speed of boaters traveling through this area and we ask that you notify your residents that this is a no wake zone. We would further request that the two existing buoys located at the entrance of the bridge area be clearly marked"no wake zone". Your attention to this matter will be greatly appreciated. Sincerely, Cal Teague As c,— s- V Aquagenix Heritage Bay CDD Board, We thank you for the opportunity to provide Bathymetric Mapping and Soil Sampling to you. We have utilized this tool in properties to help determine the overall health of the ponds and be able to get a long term plan in place to keep from lakes and ponds to be dredged in the future. The soil sampling will help determine what type of sediment is on the bottom and what methods are best to reduce it,which will in turn help the aquatic weed and algae control. It is good to get a baseline standard then depending on the severity remap every year to 2 years. Once mapping is done we will provide any follow-up recommendations based up on findings of the mapping and soil samples. BATHYMETRIC MAPPING How do you really know the volume and surface area of your lake or pond? Thanks to modern technology we can now obtain a much more detailed and accurate 3-dimensional view of your lake or pond. Homeowner's Associations, Golf Courses,and Community Development Districts can all benefit from protecting their property's valuable aquatic resources with Bathymetric and 3-D mapping. How CAN BATHYMETRIC MAPPING HELP YOU? BOTTOM SEDIMENTATION MONITORING Over time, muck accumulates in the bottom of ponds and lakes thereby reducing water storage capacity. This can cause: • The likelihood of local flooding. • Water quality discharge violations which could incur fines from Local and State government entities. • Insufficient water volume for landscape irrigation purposes. Annually identifying where muck accumulation problems exist can help determine the best and least costly treatment necessary minimizing expensive widespread bottom dredging is required. AQUATIC WEED&ALGAE CONTROL Bathymetric mapping allows for cost savings in aquatic weed and algae control. Due to the harsh weather conditions in Florida,often lakes are invaded by aquatic weeds and algae to the point in which expensive removal is required to save property values. The mapping provides average depth,shoreline perimeter, bottom slope dimensions allowing for an expedited effective treatment. Giving faster results initially and allowing for proactive treatments,depending on density,the mapping can show submerged vegetation growth locations within even the deeper parts of water body. Over the past year we have been developing this most advanced lake mapping system.We will provide this information to you in digital form as well and printed form,and will educate you on how to make proper treatment options as well as potentially catch storm water issues that may cause flooding. We look forward for the opportunity to work with you. Bryan Hale Branch Mangager Aquagenix—Fort Myers 10 1 ti 1 Bathymetric Stornriwater Pond Aquagenix Mapping with Sediment Maps Pricing Created Exclusively for Heritage Bay Waterway Number Surface Coverage(Acres) Perimeter(Linear Feet) #of Soil Samples to be Collected Lake 1 3.65 1,315.00 2 Lake 2 3.05 1,758.00 2 Lake 3 1.34 732.00 1 Lake 4 9.68 5,544.00 2 Lake 5 7.23 4,105.00 2 Lake 6 9.84 5,908 00 A Lake 7 7.35 1,423.00 2 Lake 8 3.71 1,835.00 2 Lake 9 2.49 1.352.00 2 I Lake 10 I 6.23 I 3,400.00 i 2 Lake 11 1.71 921.00 1 Lake 12 1.12 690.00 1 Lake 13 1.04 640,00 1 Lake 14 1.88 1,151.00 1 Lake 15 1.56 925.00 2 Lake 16 1.86 938.00 1 Lake 17 1.32 777.00 1 Lake 18 1.92 1,048.00 2 Lake 19 19.66 4,895.00 2 Lake 20 38.65 7,671.00 3 Lake 21 1.15 740.00 1 Lake 22 1 628.00 1 Lake 23 2.55 1,422.00 2 Lake 24 2.35 1,087.00 2 Lake 25 1.08 523.00 1 Lake 26 2.11 1,219.00 2 - Lake 27 2.02 1,257.00 1 Lake 28 0.78 547.00 1 Lake 29 1.02 605.00 1 139.35 --Totat Willi-Wet fait-",4° 55,056.00 , , taia1 Soil taiiiiiiis, - 47 investment Costs Bathymetric Mapping with $2Z328.00 Sediment Maps Soil Samples $11,750.00 Total $34,078.00 t� .A q u a g e n i x 41) 81 SERVICES COMPANY MANAGING YOUR ENVIRONMeVTAL iV eC:OS Special Service Agreement Heritage Bay Community Development District C/O Severn Trent Management Services 5911 Country Lakes Drive Fort Myers, FL 33905 Contact:Calvin Teague Phone: (239)245-7118 Proposal ID Date Terms 83573 8/17/2015 Balance Due 30 Days After Completion Of Work Quantity Description Taxable Unit Price Extended Price 1 Revenue needed for bathymetric mapping in 29 lakes Total Area No $22,328.00 $22,328.00 139.35 Acres(see attachment)includes lake depths and sediment accumulations in each lake. Complete color maps will be provided for each lake. Owner to provide boat access to each lake. 1 .Revenue needed for soil core sampling in 29 lakes Total area No $11,750.00 $11,750.00 139.35 acres. (See Attachment for Quantity of samples from each lake)Total 47 soil core samples. Analysis includes:PH,Phosphorus,Nitrogen,Calcium,Magnesium, Copper,%of Organic Matter,%of Solids. SubTotal $34,078.00 Tax Grand Total This offer is good for twenty one(21)days from date of quote. DO NOT PAY FROM THIS AGREEMENT-INVOICE TO FOLLOW AQUAGENIX CUSTOMER • PRINT NAME PRINT NAME DATE DATE BRANCH OFFICE 14250 Jetport Loop West,Fort Myers,FL 33913-7712 USA I T+1 239 561 1420 I F+1 239 561 2883 .,1 ,p4v,aril.3agerli>tagu. tiCs.cool 16 p 411 ,10. Bathyrnetrik Stormwater Pond Aquagenix Mapping with Sediment Maps Pricing Created Exclusively for Heritage Bay CDD I I I#of Soil Samples to be Waterway Number Surface Coverage(Acres) Perimeter(Linear Feet) Collected Lake 30A 91.77 7,930.00 6 Lake 30B 96.76 9,926.00 6 Total Acreage 18833 Total Perimeter Feet 17,856.00 FntA snil c=rnnh c 1 7 •- investment Costs- .., Bathymetric Mapping with $28,050.00 Sediment Maps Soil Samples $3,000.00 Total $31,050.00 . a A q u a g e n i x A 0 R 1 SFRVICES COMPANY MANAGING YOUR ENVIRONMENTAL NEEDS Special Service Agreement Heritage Bay Community Development District CIO Severn Trent Management Services 5911 Country Lakes Drive Fort Myers, FL 33905 Contact:Calvin Teague Phone: (239)245-7118 Proposal ID Date Terms 83578 8/17/2015 Balance Due 30 Days After Completion Of Work Quantity Description Taxable Unit Price Extended Price 1 Revenue needed for bathymetric mapping in 2 large lakes(30A& No $28,050.00 $28,050.00 308)See Attachment—188 Acre Total Area. Includes lake depths and sediment accumulations in each lake. Complete color maps will be provided for each lake. Owner to provide boat access to each lake. 1 Revenue needed for Soil core sampling in 2 lakes 30A and 30E3 No $3,000.00 $3,000.00 (See Attachment). Includes 8 soil core samples for each lake,Total 12 samples. Analysis includes:PH,Phosphorus,Nitrogen,Calcium,Magnesium, Copper,%of Organic Matter,%of Solids. SubTotal $31,050.00 Tax Grand Total This offer is good for twenty one(21)days from date of quote. 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";,,'/H '1',"'M.,.',• .-..', -.',,..,1k1,"T • g .4,.... -.: • " ` , k . ..i.., ... ,' : ‘ .0;,.,i, , , .4 ,.0.1 ,0cd.wl.,(;, ,..),.0,g;;„,, , .,,...;,,' •_, _ , 'L..• `' ' , .-. ;• ', •..;', ••• '. . - .....$. ;z0q- -,12'T..C.,',.1).rif., ,. ,..'.'i..1" .c...r, . . r I I., . 16 1 1 1.. a { � .. .w Ito,It-yr qiiiTA ^, g r mai , Lake Bank Restoration Projects Southwest Development • Proposal#2100 $9,950.00(Lakes##6,19,22,23,30A,30B) • Proposal#2101 $1,500.00(Lake#5) o Change order $500.00—discovery of buried drain tube on lake#5 • Proposal#2138$8,400.00(Lakes#20&27)—Approved @ 5/7/15 BOS Meeting o Change order -$200(SW Development agreed to$8,200) Total $20,150.00 Payments to Southwest Development • Invoice 2131-1 $11,950.00—Submitted for payment on 5/13/15 • Invoice 2138-1 $8,200.00—Submitted for payment on 5/15/15 Total Remaining $0.00 Landshore • Estimate#3062 $3,035.00(Lake 10&20)Approved at 4/2015 BOS Meeting,but not executed,authority granted on 5/7/15 • Estimate#3074 $650.00-Approved at 5/7/2015 BOS Meeting Total $3,685.00 Payments to Landshore • Invoice#490 $758.75—25%booking fee for Estimate#3062 • Invoice#491 $325.00—50%deposit for Estimate#3074 • Invoice#884 $1,062.25—35%commencement fee for Estimate#3062—6/10/15 • Invoice#886 $910.50—final payment minus 10%retainage • Invoice#887 $260.00—final payment minus 10%retainage Total Remaining $368.50 Copeland Southern • $15,375.00(Lake 26)—Approved at 5/7/2015 BOS Meeting o Change order $-200.00—omitting one catch basin and connecting drain lines • $3,375.00(Lake 5)—Approved at 7/9/15 605 Meeting n Change order $150.00—cutting 18"CMP from the bank of lake 19 Total $18,700.00 Payments to Copeland Southern • Invoice#556 $15,175.00—received 6/8/15 • Invoice#578 $3,525.00—received 7/17/15 Total Remaining $0.00 Buttonwood Landscape—6/10/15 Invoice#6325 $437.62—for irrigation repairs on lake 26 M.R.I.Underwater Specialists,Inc. • Estimate for inter-connect cleanout lake 12/20-$2,400.00 approved 7/9/15 �.:'i .�� Z:72,;10,, '1.,.fir „n ,,4 r A v as C � t b, - �' `�' ak 'Sa ! Total $2,400.00 Payments to M.R.I • Invoice#294 $2,400.00—7/23/15 Total Remaining $0.00 Billed to date:$45,372.62 Paid to date:$45,004.12 Amount remaining:$368.50 Bridge Wall Project Artistic Structures • Estimate for temporary wall repairs at the Heritage Bay Blvd.Bridge-$900.00 approved 2/6/15 Total $900.00 Payments to Artistic Structures • Invoice#22415 $900.00—2/26/15 Total Remaining $0.00 Bridging Solutions • Proposal for Stone Landscape Wall Replacement Study Report $9,900.00 o Change order-$3,600.00—Prepare concept plans&a rendering of an additional design alternative 3/6/15 • Proposal for Final Design&Wall Replacement -$27,850.00 Total $41,350.00 Payments to Bridging Solutions • Invoice#1 $9,900.00—12/29/14—for wall replacement Study Report • Invoice#3 $3,600.00—3/25/15—for additional design alternative • Invoice#4 $6,962.50—5/22/15—for 25%completion of final Design&Wall Replacement • Invoice#5 $8,355.00—7/13/15—for additional 30%completion of Final Design&Wall Replacement • Invoice#6 $5,570.00—8/18/15—for additional 20%completion of Final Design&Wall Replacement Total Remaining $6,962.50 Stanteo • Proposal for-Topographic Survey -$5,100.00($2,600.00 survey&$2,500.00 engineering services) o Change order-$324.00—prepare erosion control plan/coordination with SFWMD Total $5,424.00 Payments to Stantec • Invoice#912721 $2,600.00—5/26/15—survey work • Invoice#934521 $375.00—7/27/15—58%complete • Invoice#953916 $324.00—9/18/15—Erosion control plan/coordination with SFWMD Total Remaining $2,125.00 1 PiRM,liti,,,,W'?"ii:I'','i7A;.77V*P4AW-Mia4:7v.t.;ii:v--4pt -•:7*,,i7e:.-,.-,:‘:.:',4741,:ip 7.4,,, ,,,g2-#, •:.,:wiT.',az Billed to date:$38,586.50 Paid to date:$38,586.50 Amount remaining:$9,087.50, Littoral Planting Project Lake and Wetland Management • Littoral Planting Proposal-$30,044.50 approved 5/2014 o Change order-$1,236.25 Increase after review of the project—approved 3/5/15 Total $31,280.75 Payments to Lake and Wetland Management • Invoice#33411 $15,022,25--9/7.5/14 • Invoice#40278 $12,415.00-4/27/15—Changes made in the field,full second portion was not installed Total Remaining $0.00 Billed to date:$27,437.25($12,415.00 in 2015) Paid to date:$27,437.25 Amount remaining:$0.00 FY 2015 Projects Billed:$96,374.12 FY 2015 Projects Paid:$96,005.62 FY 2015 Project Amounts Remaining:$9,456.00 16 1 .---1 1 , ...,„ , Agenda Package 49 STA-FEME\T OF QL_ICATIONALIF - ,”,„1„,,..- -S ' Submitted toHeritage , .';';',:f.,.%;," • " Bay : CQ*, ,,,,,k,,,,,,,,,,,,„„,,_ , ... 4,-,, , , , September 11;-2015 1 t 1 , A I %-- %.•••'''r• e,i„A ,-1, / I r etA--k"---. ,,, ,,- ,./.., ;,,-,-4 :' ,.:/: l _i itrs;k5_-,a1,-I' • v•,, , -- .,, 4,:, .„, 7,4..1!:-.; „mei Ay 1 :.,. .A1,-,t - , -i;:4 ,f 11 :, A •% -,-c„..'v.,4,„ 4 ----., i f-t . e...,. 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' . .:. . - 'i '1 '',.••' " rip.,' ,'. ------;-k...,,K.`..i'.4, -'''--'f,.'4:1-1,,,,s 74.1:„,-,r. :,''.1,:,•,,,ipillif.-it,.4: r.,..n„,,, ' !7/4 . ...,.w , . , ,,,,A t' , ,..- ,, -.„,„'".1--,t4 • ' ' ,,'. ..-Ttr..":,x4f,Q'Ae"="6...1',1`4,(f,,,,,,,6",194,‘,-',I.'', ' ,S6,, , ', *, .10e,;,s,',f',-- ' ,'• -.,."':',:-.t ii-ZV's;if-:4-e-'''''''',71,:1;.!,1: ', .)..,46,400,45,,,,**..-""•*--'5"'''•t4 _•,•-k',•'..-,:•,'1:-'''-,'," ' 7;,..,,, tz-5..„ ''''.',',, 4-E*,1,1"... ,,„-v .--i..-- t- - ...„-, - ,a-t, ,,:a•-•1;-.4 Vtfp,,,,,--1N--' ‘,14,4:,.4:-1,-,*:4:,,,,:pk..,:', ,•iz...":",4 .•:,&,•' '' 4, A1q,41 A.;1.4-1t,4tvrii- , : , s, .4,--,.,•.,„.:i: 4.33; li, '''.1‘.;1:;.•!',':..4;`;',;„0,' 442.*VM44tYl.' 414**if; .'-'''' it q'''t'4'4 ItiTt? '''''''':'`:51;77',;.:?•^ ',;'n 'ff4r : • Engineering 101• 1- la „ri,u„,-,,,,..0,-- .0.4-4 *44 ,-, „ 1t,,,,, ,s•- ,,, t ., ., t.......,,,,A-4.-44' ,,• -.Z., V,Ar '' '' ''''.lift ,-' ' -,.:1'.--':'''•'', . ,...4. A -•,":t.,,'''':''''.'''',:, ''. 4 71 ,„. ,,..'•'''''',4,,-"V'V' ' ,,, ' ,.;•T''. ...:''.7i ."'''',1‹,q.:.,4,!,,,,, k' ' - ' •''', , ,,,,q' •k",,-7,•"1.1%,"- ..-X4';''' '''''''k:''-:te.r.,i'...,:4-' ' '', ' ,i,,,- kn-=Q. ,.; 5t,,,:' rtt,,, ,,,-- -,• • • ,4.--',. 0• , -, j,oi .7 I ."*.'"r ..- ,, '..,r,ii,';''Ce'*;?•*.C4'-;.. ‘tIttl.,f.,Wie-,401'*,i- ,..".:AU..1,4,-, -, ,,,,,, ....w........, 1 Agenda Package 50 NMI Hole Montes, Inc. 950 Encore Way HOLE MONTES Naples, Florida 34110 September 11, 2015 Heritage Bay Community Development District 5911 Country Lakes Drive Fort Myers,Florida 33905 Attention:Calvin Teague,District Manager RE: Request for Qualifications -District Engineer Dear Mr. Teague, Selection Committee,and Board of Directors: Hole Montes, Inc., is pleased to submit this statement of qualifications for your consideration and affirms that the firm can meet the technical requirements outlined in the District's RFQ. Hole Montes is a local, multi-disciplined engineering firm that has considerable experience acting as Engineer of Record (EOR) for Chapter 190 Districts. Currently,the firm provides Community Development District services for: • Fiddler's Creek#1 and#2 CDDs(Naples,Florida) • Lely Community Development District(Naples,Florida) • Port of the Islands CID(Naples,Florida) • Hacienda Lakes CDD(Naples,Florida) • Naples Reserve CDD(Naples,Florida) • Miromar Lakes CDD (South Fort Myers,Florida) • Miromar Lakes South CDD(South Fort Myers,Florida) • University Square CDD(South Fort Myers, Florida) • River Ridge CDD(Fort Myers,Florida) • South Bay CDD(Ruskin, Florida) • River Hall CDD(Fort Myers,Florida) Since 1966, our strategic advantage has been to staff our firm with experienced professionals who our clients can trust to get their projects completed effectively, efficiently, and economically. This standard has allowed us to develop successful projects and repeat clientele,both private and public. We have carefully reviewed the Request for Qualifications and are confident that our background and experience qualify us to continue to successfully deliver the necessary services to Heritage Bay CDD for the task assignments that may be associated with this contract. We are familiar with this project, and we have significant experience both in designing large master planned, mixed —use communities and serving as the district engineer for larger master planned communities. Hole Montes is quite familiar with the needs a Chapter 190, Florida Statutes Community Development District may require of the EOR and have experience in providing: • Preparation of annual bond reports,environmental monitoring data,and/or water use data • Expert attendance at meetings of the District's Board of Supervisors related to various EOR duties • Expert advice in waterway management including lakes,wetlands and preserves • Assistance in annual Capital Improvement Planning • Any GIS/ACAD services related to mapping or inventory graphics; • Assistance with water quality testing,monitoring and/or NPDES reporting • Roadway/common area landscape design • Street lighting design and operation guidelines • Streetscape and hardscape design • Recreational facility planning and design • Construction bidding, inspection and contract administration 51118 Agenda Package 51 HOLE MONTES RE: Request for Qualifications from Professional Engineering Firms,page 2 Hole Montes is uniquely qualified to serve as the District's Engineer. During all of our experiences in assisting with the management of CDD's, we understand and seek to uphold the principle objectives of both the developer(in the initial stages of development) and ultimately, the citizens of the District:to be able to enjoy safe streets and bicycle/pedestrian ways; to have adequate utility services, to take pleasure in the aesthetics of the community's investment in landscape and hardscape features;to provide healthy water management systems; to benefit from the beauty of pristine wetlands;and be proud of the recreational uses within their community. Delivering all these elements and provide a highly attractive, marketable community with exceptional value is our goal. Hole Montes has staff to provide the District Engineering function to uphold these objectives by professionals experienced in traffic calming/transportation design, utilities,water management,wetland management and park design. I will serve as the principal contact for the firm and have included other key staff professionals who may be in a supervisory role for various duties for the completion of general CDD services. However, Hole Montes has a large, local staff to provide support for a wide array of projects — and we will use our available staff in the most economical way to complete the projects,whatever they may be. We appreciate this opportunity to submit our qualifications and we look forward to continue to serve the CDD. Very truly yours, Hole Montes,Inc. 4 W.Terry Cole,P.E. Vice President/Shareholder 239.254-2000 239.254-2099 fax TerryCole@HMEng.com F�4 16 1 1 ,,,., \:vk RFSU, , SI kiFkalifea STAFF E 9 r } ' ---,.,-,::, ---,4:,%-;%,,' y.Y. ,E S >„g ....6�.kfiU„i*�.'-'• �z..o ._, v"°'°°�y. „zk. f w,•x,fit*'d - # r _ , ,a`6 as s 7.°^L,.°v e'P#F � .KF Rat's i ,. W. Terry Cole, P.E. Total Years Experience: 32 Vice President/Shareholder Years with Hole Montes: 26 Mr. Cole has experience as Project Engineer and Project Manager on both civilian and military engineering projects. He has been involved in planning,designing, permitting and maintenance department and coordinated the design and construction on a wide variety of facilities. construction of base facilities. He managed a budget of $2 million per year for maintenance and utilities for base At Hole Montes, Inc. Mr. Cole has been Project Manager for facilities. many land development and municipal projects. He has managed projects from the design and permitting phases As resident officer in charge of construction at the Naval through construction inspection and infrastructure Base in New Orleans, LA, Mr. Cole was a Contracts acceptance. He has worked extensively with Naples Administrator. He supervised coordination, planning, Community Hospital since 1991, successfully completing inspection, change order negotiation and project projects that range from parking garages to the expansion acceptance for a wide variety of more than 100 projects. of Emergency Room facilities. Projects included runway and taxiway improvements, drainage and sanitary sewer improvements for base Other major projects include drainage and roadway facilities and construction and renovation of new and improvements in Pine Ridge Industrial Park; Quail West, a existing buildings. 1,200-acre residential development including a 36-hole golf course; Fiddler's Creek, a 3,930-acre residential golf course Signature Projects development; Olde Cypress, a 470-acre residential golf Fiddler's Creek course development; Bridgewater Bay,a single/multi-family Naples Community Hospital Downtown Campus development; the master planning and design for First Naples Community Hospital North Collier Hospital Baptist Church and Academy (100-acre project); Longshore Quail West Lake,a residential community. Olde Cypress Palmetto Ridge High School Mr. Cole has designed facilities on many other First Baptist Church of Naples(Church and Academy) commercial/residential sites. They include: Radiation Seacrest County Day School Expansion Therapy Center, Sports Authority,Collier County Production North Naples Research and Technology Park Park, North Naples Medical Park, World Tennis Center, Pine Ridge Industrial Park Briarwood and Safe Harbor. Education He also serves as the District Engineer for the following Community Development District(CDD):Lely CDD, Fiddler's Bachelor of Science,Civil Engineering, Creek CDD #1 and #2, Hacienda Lakes CDD and Naples Texas A&M University,1983 Reserve CDD. Professional Registration As staff civil engineer and head of facilities management at the Naval Hospital in Newport, RI, he was responsible for Professional Engineer,Florida#42347 maintenance and construction of hospital facilities. He directed a Public Works 161 i REsu, sa klEkaVet-6i STAFF • • t r�lr 3 Iterf ,K} ... Wilson A. Garcia, . . CFM TotalYears Experience: 16 PE � Years with Hole Montes: 2 Project Manager Mr. Garcia is a Project Manager in the Naples Land Signature Projects(continued) Development Department. His experience and education • Collier County, Golden Gate Parkway Grade are in civil design, highway drainage design and water Separated Overpass management systems. He is responsible for preparation of • Lee County,Southern CREW Restoration engineering reports, site design, permitting, drainage ▪ Palm Beach County,SR710 PD&E Study master plans, hydraulic and hydrologic modeling. He • City of Naples, Basin V Flood Control Improvements provides project management for projects during both • design and construction services phases. Mr. Garcia is Puerto Rico, Bridge Scour Reports • experienced in AutoCAD, LDD design, PONDPACK, Lee County, Best Management Practice for 10 Mile STORMCAD, SWMM5, ICPR, HEC-RAS, HEC-HMS, and Canal WATERCAD. • Collier County, Pepper Ranch Restoration • Djibouti,Africa,Drainage Master Plan and Design for For the past 14 years, Mr. Garcia has worked for four Camp Lemonnier, regional civil engineering firms in Southwest Florida. He is • Jamaica, Flood Control and Roadway Drainage experienced in both Collier and Lee County and has Design extensive knowledge of regulatory agencies including South • Abu Dhabi,UEA,Airport Expansion Florida Water Management District (SFWMD) Southwest • Qatar, Duhail,Drainage Master Plan for Military Florida Water Management District (SWFWMD), Florida Camp Department of Transportation,(FDOT), Florida Department of Environmental Protection and other state and federal agencies. Education Universidad Industrial de Santander,Colombia Signature Projects • Collier County,US41&951 Intersection Improvement Bachelor of Science in Civil Engineering, 1998 • Lee County, Bermuda Links at Bonita Fairways— Multifamily Professional Registration • Collier County, multiple Walgreens sites Professional Engineer,Florida#62436 • Lee County, multiple Walgreens sites ASFPM Certified Floodplain Manager • Lee County,Walmart site • Lee County, Baers Furniture site • Collier County, Advanced Medical Center Professional Affiliations: • Collier County, Westlake Drainage Improvements Florida Engineering Society • Collier County, Black Bear Ridge-Single Family Florida Stormwater Association(FSA) • Collier County,Bucks Run-- Single Family Association of State Floodplain Managers(ASFPM) • Collier County, Mike Davis Elementary School • Collier County,Golden Gate Parkway 6-Lanning • Collier County,Ridge St. Drainage Improvements • Collier County,Kirkwood Alley Drainage Improvements • Collier County,Tuscany Pointe single family community 1611 RESLJWiailGEk4eFYY STAFF 3 -- s R S • • 471,4':`:4.1*,‘:".** �, S ,. (, ` 11, s � it�` 4h N g+` ,,k��^ t{ VANYS PAHA lei Z r^ • +..t` n,4• I Barry E. Jones, P.E. Total Years Experience: 25 Senior Project Manager Years with Hole Montes: 1 Mr. Jones is a Senior Project Manager in the Naples Land Colony Lakes - NBD Development, Fort Myers, FL - Project Development Department. His civil engineering experience Manager and Engineer of Record for a 50 acre single-family encompasses a broad spectrum of civil engineering development in Lee County. disciplines from utility management and transportation Coral Lakes - Transeastern Homes, Cape Coral, FL - Project engineering to residential and commercial development Manager and Engineer of Record for a 370 acre mixed-use design and CDD engineer.His experience as agency reviewer, development in the City of Cape Coral. developer,and contractor gives him the insight and ability to maintain a holistic perspective during a project. He will be Bella Vida-DR Horton, Cape Coral, FL-Project Manager and responsible for design, permitting, and post design Engineer of Record for a 160 acre master planned residential management of private and public sector projects community in the City of Cape Coral. throughout Southwest Florida including residential and commercial land development projects, roadway Public Signature Projects improvement projects, pedestrian improvements, and on • CAT Transfer Facility on Radio Road,Collier County Area and off-site water/sewer improvements.He will also conduct Transit due diligence studies and prepare code compliant site plans • Burnt Store Road,Lee County Department of for residential and commercial development. Transportation • Downtown Fort Myers Streetscape Improvements, Prior to his arrival at Hole Montes, Mr. Jones has spent the City of Fort Myers majority of his civil engineering career working on Southwest • Lakes Park,Permit perimeter enhancements and entry Florida projects.He served as CDD Engineer for VillageWalk. feature,Lee County Parks and Recreation • Traffic Signal Plans,Lee County Department of Private Development Signature Projects Transportation Orchid Run Apartments - Collier County Florida — 320 Unit • North Collier Boulevard Bridge over Smokehouse Bay, apartment complex in Collier County. Responsible for design Marco Island Public Works and permitting including SFWMD, Collier County SDP, FDEP, • Sanibel Toll Plaza,Parking&Pedestrian Improvements, and City of Naples utilities. Lee County Department of Transportation Coastal Beverage Maintenance Facility - Naples, Florida. • Summerlin Road Corridor Pedestrian Improvements,Lee Fleet maintenance and fueling facility for Coastal beverage. County Department of Transportation Responsible for Collier County SDP approval, SFWMD • Plantation Road CEI and Utility Coordination,Lee County permitting, City of Naples utilities, and FDEP utility Department of Transportation and City of Fort Myers permitting. Reflection Lakes - Engle Homes aka TOUSA, Inc. Fort Myers, Education FL- Project Manager and Engineer of Record for a 390 acre University of Florida,Associates of Arts,1985 mixed use development. University of Florida,Bachelor of Science in Civil Engineering, 1990 Beachwalk - Beazer Homes, Premier Homes, and Throgmartin Development, Fort Myers, FL- Project Manager Professional Registration and Engineer of Record for a 120 acre mixed-use Professional Engineer,Florida#52675 development. Heatherwood Lakes - NBD Development, Cape Coral, FL - Professional Affiliations: Project Manager and Engineer of Record for a 53 single- American Society of Civil Engineers family development in the City of Cape Coral. Florida Engineering Society 161 1 RESU, nd"a fz E-RatsSTAFF Ronald E. Benson, Jr. Ph.D., P.E. Total Year Experience: 35 Senior Vice President/Principal Years with Hole Montes: 25 As senior vice president and director of the environmental Dr. Benson has been the Engineer of record for Port of the engineering division, Dr. Benson serves as the Hole Montes Islands CID since 1999. principal-in-charge and in-house technical expert in all areas of water, wastewater, and hydraulic engineering. Dr. He has also been very involved in assistance with plant Benson's experience and expertise covers the fields of operation, start-up and training to assure that biological environmental engineering and hydrosystems engineering. nitrogen removal is achieved to meet the permit limits. In He has experience performing water and wastewater addition to providing start-up training at facilities he was process evaluations, bench-scale and pilot plant treatability involved in the design, he has taught the Advanced studies,water and wastewater treatment facility evaluation Wastewater Treatment continuing education course for the and design, wastewater reuse treatment and distribution, Florida Water and Pollution Operators Association for a water distribution system analysis and design,sewer system number of years. analysis and design, sewer system evaluation, infiltration and inflow analysis, sludge dewatering system Dr. Benson has participated in the performance of value investigations and design, and sludge stabilization system engineering, operability, and constructability reviews on investigation and facility design. Dr. Benson holds numerous projects designed by others. His involvement in graduate engineering degrees in both the areas of water these projects, often at key points in design development, and wastewater engineering, and applications of fluid have resulted in significant cost savings, incorporation of mechanics and hydraulics in environmental engineering. changes to improve treatment capacity for little or nominal cost, and changes to allow for making these facilities easier Dr. Benson has led the Hole Montes team for work under to operate and operator friendly. He has also served as a continuing service contracts for a number of municipal BNR process expert involving facilities, designed by others, utilities throughout southwest Florida. Many of these that experienced operational problems. relationships have continued for fifteen to twenty years and his advice is often sought on both a formal and informal Education basis by long-term clients. Doctor of Philosophy,Civil Engineering, Clemson University 1985 In addition to more than twenty years experience in consulting practice, Dr. Benson has six years experience Master of Science, Sanitary Engineering, teaching courses in hydraulics, hydrology, water resources Georgia Institute of Technology 1979 engineering, environmental engineering, and wastewater treatment at accredited engineering schools. He was also Bachelor of Science, Civil Engineering, retained by the environmental laboratory at the USAF Ohio Northern University 1978 Waterways Experiment Station as a research engineer for two years. Dr. Benson is the author of more than thirty Professional Registration technical papers and presentations on topics ranging from Professional Engineer,Florida,#39926 biological nutrient removal, sludge stabilization and Virginia, North Carolina and Georgia dewatering, water treatment enhancement, water quality in distribution systems,and hazardous waste treatment and Professional Affiliations: dewatering. American Society of Civil Engineers American Water Works Association Some of Dr. Benson's professional accomplishments include Florida Water Environment Association the planning and design of biological nutrient removal Water Environment Federation facilities and facilities that produce reuse water for irrigation of golf courses, public parks and rights-of-way, and residential lawns. 16 1 1 1 RE=SUW&blEkaaeF&& STAFF • ,411.4 to f"f •� �� ,• j - VHF Michael T. Roddis Total Years Experience: 33 Years with Hole Montes: 19 Construction Inspector Mr. Roddis has worked as a Construction Field Manager for Signature Projects,continued more than 20 years. He has been responsible for observing Collier County South Collier County Wastewater contractors' work progress for compliance with projects' Treatment Facility Expansion— Phase II plans and specifications and worked closely with engineers Naples and Marco Island Airports—T Hangar projects and surveyors to coordinate field surveys and inspections. Naples Community Hospital—OB Expansion and other In addition, Mr. Roddis is experienced in preparation of NCH projects preliminary opinions of construction cost, conducting North Naples Medical Park preconstruction conferences, coordinating and conducting Corkscrew Elementary School periodic progress meetings, preparation and maintenance Corkscrew Middle School of construction records, coordination with underground Cypress Glen Apartments utility companies and working with state and local Fiddlers Creek,Phases IA,IB,II and III regulatory agencies regarding permit compliance and Gulf Coast High School certifications. Olde Cypress—Phase I,II and III Mr. Roddis' experience in the projects below include Port of the Islands—Stella Maris and Sunset Cay responsibility for structural concrete, potable and reuse Quail Walk water piping, pumping stations and sewer collection Quail West—Phase I,II and III systems.These projects also involved various activities such Collier County South Collier County Wastewater as electrical, painting, landscaping, surveying, drainage, Treatment Facility Expansion— Phase II paving and instrumentation. His project experience Turtle Creek Apartments includes: Various Collier County School District projects Signature Projects Arrowhead Reserve Collier County North County Water Reclamation Facility(NCWRF)projects include: Professional Education CEI Oxidation Ditch 3 International Municipal Signal Association—Zone CEI EQ Tank 3 Safety Specialist, 1995 RAS/WAS Pump Station 3&4 Lee County Vo-Tech Traffic Safety Work Area CEI Filter Set 1 Specialist, 1995 CEI Filter Set 2 Rehabilitation American Concrete Institute—Concrete Field Brighton Gardens ACLF Testing Tech, 1995 Collier County Public Schools—Administrative Center Collier County Public Schools—School"C" Collier County Public Schools—Water Use Monitoring Key West Island Project Longshore Lake The Moorings Church 16 RES1JROSt 6ka sY STAFF 744 "If 1i Z § Thomas M. Murphy, P.S.M. Total Years Experience: 29 Vice President/Director,Survey Division/Shareholder Years with Hole Montes: 28 Mr. Murphy is a Vice President with Hole Montes, Inc. and Signature Projects manages the company's Survey and Mapping Division. As a • LCU/BSU Emergency Interconnect;Lee County Florida licensed Professional Surveyor and Mapper(P.S.M.), he has • Minnesota Twins Expansion Parcel,Lee County been responsible for several various types of surveys • Boston Red Sox Spring Training Facility,Lee County including Boundary, Topographic, Right-of-Way Mapping, • Gladiolus Drive widening,Lee County Dept.of Mean High Water Line, Hydrographic Surveys and Transportation(DOT) Construction layout on many large residential • Picayune Strand Restoration Project,US Army Corps of developments including multi-family condominiums. Engineers (USACE) During Mr. Murphy's years of surveying for Hole Montes, • Merit Island Pump Station,USACE he has surveyed thousands of acres in Southwest • Carrell/Winkler Utility Improvements,City of Fort Florida. He has managed major surveying projects for both Myers public and private clients including, Collier County • Extension of Via Coconut Point/Sandy Lane,Lee County Transportation, Collier County Public Schools, Fiddler's DOT Creek, Quail West, Lee County Transportation, Miromar • The Widening of Alico Road,Lee County DOT Lakes Beach and Golf Club and Naples Community Hospital. • The widening of lmmokalee Road,Collier County DOT • The Widening and Extension of Livingston Road,Collier Sandy Lane/Via Coconut Point and Coconut Point Lifestyle County DOT Center and Regional Mall,Estero,Florida • Southwest Florida International Airport,Lee County Port Mr. Murphy's department completed survey and mapping Authority for the extension of Sandy Lane/Via Coconut Point. The • Page Field Airport,Lee County Port Authority project involved three sections of new four-lane roadway • Private developments including Coconut Point Regional totaling 3.8 miles in length. It was designed with a 100 foot Mall&Lifestyle Center, Miromar Lakes,Fiddler's Creek, right-of-way corridor and required a "fast track" approach Quail West and others due to a new Coconut Point regional shopping mall, also designed and surveyed by Hole Montes, which accelerated Professional Registration the need for the new roadway corridor. This segment of Sandy Lane / Via Coconut Point provides a north-south Professional Surveyor and Mapper,Florida ttLS5628 corridor from the City of Bonita Springs to Alico Road. Coconut Point is a 500 acre parcel which includes 90,000 square feet of office condominiums,residential units and up Professional Affiliations to 1.2 million square feet of retail space. Florida Society of Professional Land Surveyors, The District School Board of Collier County Lee Chapter Over recent years, Mr. Murphy has conducted Boundary / National Society of Professional Surveyors As-built surveys of four schools in Immokalee and four in Naples. The surveys of these schools were required to include a 50 foot grid topo, location of trees, buildings, adjacent right-of-ways and utility indicators including inverts, pipe types and sizes to be used in the design of expanding the facilities. REsuwaklEkatceed STAFF 5�T r ' r ,S I John J. Hilton, P.S.M. Total Years Experience: 29 Senior Land Surveyor Years with Hole Montes: 2 As Professional Surveyor and Mapper, Mr. Hilton is Collier County Roadway Design and Control Surveys include: responsible for horizontal and vertical control calculations, 2007—2009 Golden Gate Parkway Capacity Improvements record surveys, photogrammetric control surveys and 2005—2006 Vanderbilt Beach Road Extension construction layout of subdivisions and roads; boundary 2001—2003 Golden Gate Parkway 6-laning surveys of section, township, range, subdivisions, and metes and bounds; topographic surveys for engineering design, Surveying manager and project survey responsible for quantity surveys and hydrographic surveys; aerial overseeing the production of the horizontal and vertical photography for horizontal and vertical control; surveys for control networks;topographic, boundary,control and right-of- construction projects, mortgage updates, condominiums and way maps; title search analysis and production of legal environmental jurisdiction lines; construction layout of descriptions. underground utilities, roadways, subdivision platting, buildings,etc.;Roadway control and design surveys. Mr. Hilton recently joined Hole Montes, bringing his 15 years of Southwest Florida Survey experience to the firm. Education International College (now Hodges University), Naples, Florida Signature Projects 1996-99: Completed 90 of the 122 credits toward 2009 — 2011, Turkey Point Nuclear Power Plant, near Bachelor's Degree in Accounting Homestead,Florida Scope of project included establish horizontal and vertical control for entire site, establish horizontal and vertical control Professional Registration for new Spent Rod Facility, locate underground utilities and provide plans for design. Professional Surveyor and Mapper,Florida#6278 2007 — 2008 Collier Regional Medical Center, Collier County, Florida Services included boundary survey, construction stake out, and project as-builts. 2004-2005 Naples Airport Expansion,Naples,Florida Services included establish project boundary, establish horizontal and vertical control for new improvements. 2003 Golden Gate Firehouse#73,Collier County,Florida Construction survey services including stake out. 161 181 RESLJAO & EkaVetaY STAFF ei I4111",',r4.4.:yam. j� ,. ,o " �lq E . {l4 'E . -' y^' A Y _ p7 x ,, i Ben Nowell Total Years Experience: 16 CAD Technician Years with Hole Montes: 16 Mr. Nowell is a Senior CAD Technician in the Survey to complete the required Refresher Course for working in Department of Hole Montes. His responsibilities include these areas. Mr. Nowell was responsible for preparing the reviewing field crew data, preparing boundary resolutions, design survey indicating the location of the existing reviewing easements and title commitments,field crew set- features and for showing topographic features and exhibits. up for construction staking, and managing several survey databases including Excel spreadsheets, drawings, and plat Alico Road Widening, Fort Myers,Lee County,Florida logs. He has extensive experience in reviewing Commitments for Title Insurance and identifying property The Lee County Department of Transportation (LCDOT) encumbrances. He is highly proficient in all AutoCAD selected Hole Montes, Inc. to provide engineering, versions through 2014 and Carlson Survey CAD 2007-2014. surveying and project management services for this extensive project that involved the six-laning of an Mr. Nowell has been responsible for creating survey approximately three mile stretch of high-traffic roadway drawings for numerous projects throughout Southwest from U.S. 41 to the intersection of Interstate 75. Hole Florida including vacant parcel boundary surveys and Montes provided complete design services for this exhibits, topographic and ALTA/ASCM Land Title Surveys. extensive transportation project, as well as surveying, He also has extensive experience utilizing sonar and other permitting and construction management services. point data to develop topographic and hydrographic Although the original bid and DOT plans called for Hole surveys. Montes to design a four-lane road improvement, the Signature Projects LCDOT decided midway through the design stage that the Fiddler's Creek,Naples,Collier County,Florida project should be expanded to six-lanes. The LCDOT knew Fiddler's Creek is a 6000 unit residential/golf course that the roadway would have to be widened in the next five community encompassing 3,932 acres in southern Collier to ten years to meet growing traffic needs, so they gave County. Hole Montes has been the Surveyor of Record for Hole Montes permission to design the expansion so the the community and has provided various types of surveys necessary six-lane construction could take place all at once. including Boundary, Topographic, Right-of-Way, Hole Montes utilized its Global Positioning System (GPS) Hydrographic and Construction lay-out and ALTA surveying. expertise and the latest GPS technology to assist them in Mr. Nowell is the lead CAD tech for the platting at the the right-of-way mapping. Mr. Nowell was responsible for community and was responsible for the drawings that preparing the design survey indicating the location of the located features obtained by the field crew. He also existing features as well as producing the raw maps. overlaid the survey on a current aerial photo. Airport Stormwater Survey, Southwest Florida Education International Airport (RSW) Fort Myers, Lee County, Architecture Wurzburg College,Germany,1991 Florida Hole Montes, Inc. has recently completed the Field Survey of the Stormwater Infrastructure throughout the Airport including the location and elevation,as well as size and type of pipes.The work area of the project was both inside and outside of the security fenced area necessitating Staff ics :il iL•-".. .1.1 R ES IJ hi,iiE8 kl ka er6i STA F F 6, 4_ 1-a 6 .4 "7,.'+w,,. fig �- ti,.::,.,,..401-i:•3--irk. 4 7,:A` t _ ` i L.i I- } 'darn 14 %I ,'d_ 1 ),/Ge rNV 1 ' -,IM7',..:- I1i Rick Korneff Total Years Experience: 16 CAD Technician Years with Hole Montes: 2 Mr. Korneff is a new member of the Hole Montes Survey Bent Creek, Bent Creek Phase IA, Bent Creek Phase Two Department in the role of CAD Technician. Proficient in 2D drafting and production services. Prepared Legal and 3D drafting platforms, Arc GIS software producing Descriptions, Boundary survey, Plat, infrastructure boundary, topographic, 3-dimesional, site plans, and all calculations, homebuilding and supporting documents. sorts of maps, Trimble and Leica GPS, Robotic, Construction calcs, field coordination,asbuilts. Coordinated Conventional equipment, software and procedures, Field production and services with Engineering. controller support with Trimble and Leica, providing background maps, survey styles, field code libraries, Cordera drafting and production services. Prepared Legal alignments, DTM models for staking, field equipment Descriptions, Boundary survey, ALTA survey, Plat and diagnosis and repair coordination, scheduling and supporting documents. Coordinated production with coordinating field crews, horizontal and vertical datum, Engineering. adjustments, conversions, geoids, coordinate zones, and construction layout. Solaro at Pelican Preserve drafting and production services. Signature Projects Prepared Legal Descriptions, Boundary survey, Plat and Prior to joining Hole Montes, Mr. Korneff was responsible supporting documents. Coordinated production with for: Engineering Villagewalk of Bonita Springs 1 square mile residential multi-phase community, 10 year plus project. Project Education technician providing all survey technical services, platting, homebuilding, infrastructure, etc with minimum Edison State College I Associate in Arts Degree, General supervision. Rick was given the opportunity to make Education,2012 changes to the survey procedures used to prepare the Edison State College I Bachelor of Applied Science, homebuilding documents and calculations. It was during Business Management and Supervision,Current this time that the project went from non-profitable to profitable. Professional Certifications: Vanderbilt Beach Road I surveying services, drafting and CST Certification production of mapping the existing conditions of part of the northerly right-of-way of the westerly 1.5 miles from 951. The project included mapping the existing features, DTM mapping and section preparation, aerial mapping and notation, and providing a quality product exceeding minimum technical and aesthetic standards. 161181 RELEVANT AN DAPASTak4PERIENCE „, ,. . ,„, ,,„,..,,..,m,,,, ,...,,,,,w.., . 4,41.';..0* .ii,:-1,,4- �-'".,-;‘,4' Yvk ,',.,4-4-,,,,,,3!:,,i3.44,-,,,t,,�E}' t+f yt ini. n «�a`,I, IC' it s a1 4. 1 �? �Ilii • . i. '1 e� E C, , tr S_ \ g' € dy ,, yN"* . xi. • t' 3� a p Lake Erosion Repairs. Collier County, Florida Lake Erosion is a growing concern throughout southwest Florida and the entire state. Erosion has affected most developments,homeowner associations,private and public property, and golf courses throughout Florida and is an issue that needs to be taken CLIENT: FIDDLER'S CREEK CDD#1 AND#2 seriously. Lake bank erosion is caused by a variety of natural factors that include: • Continuous change in water elevation due to the change of seasons DISCIPLINES: • Strong winds can cause waves that damaget the shoreline CIVIL ENGINEERING • Stormwater runoff causes damage without proper drainage, especially when lake PERMITTING levels are low and the shoreline is exposed SURVEY • Fish,such as the armored catfish,which burrow into and may cause the collapse of CEI lake banks KEY PERSONNEL: In our work with the Fiddler's Creek CDDs,Hole Montes,Inc.(HM)provided an inventory W.TERRY COLE, P.E. of lakes/repairs needed as well as design,bidding and construction inspection of repair THOMAS M. MURPHY,PSM areas. MICHAEL RODDIS The work was phased so as to accommodate budget constraints and has covered START DATE:2011 approximately 30 lakes throughout the community. Currently, HM has coordinated completion of four phases for Fiddler's Creek CDD#1 and 3 phases for Fiddler's Creek COMPLETION DATE: IN PROGRESS CDD#2. HM has provided similar services for Beachwalk, Longshore Lakes, Heron's Glen and other developments. 1621 1 RELEVANT AN DARAISTatkAPOI E NCE ,'� r 1 :,....„7:,-40, `, *.0 r nY%V...›.4-4. .5 • t dye. s '• •-• `',..^ 3 k ,,.�} .� __ ..1 'zik i � tYi _ S � 3d r. c • y314 3 '' T n ,,ry as r s ' I i-i-- --_,,,,,,i_" I • - ,6:„'",-.1,1-z4,4':','.-----, w- -' at k ar t y 4-' � h I' k;,14•",,- •/,i,, �f- f'iddler's Creek Mato tntronce,mfialj Boy Group of Companies, x s f i.! ,-..-.,',74.45.44 �" r"r a -,,,4, di1!aVed by perm hs Ion ..;W:41,.. war, ,-. ,,.. .:.=.....-e-,,,,:,4,1:14?-`4': , {,'-'41:477;,,,,s,`„'Y^ 'iiif it,*"..,.;''' ,�T PAX,''`y�'-icG .�gf+r {ii.. '''? gorii;' ''''':77% '' '''-*,,X.k'-' ,,',i,, :4:--"-.'' ''''/.;!', ,, , -1`,'Th-' 4--,--`- 1H 4:44.-"---;),- . I','•.r.:7- 4,.,:-' . 1,‘,/,,e :- +; t r °r 4s,"'-'� r 47-, ' s. r. r` t'''''&%'''''" ._. � # 4 ----- ,-4',,,,,,-',,,.„•-_-,,_-;:-.,:.,. k .� S .'a '"` ,4. ' r---< --- .. .- c t „,,;...i,-;?i Y i, rk'«d } g t z ��~ s �;-";,'-'-.4', 0---f*,, € m^ '. `�'_ } ,. -c,,,,,... --1.,,...,--4-fir 1 � t -:,,,,P,,,, $c&�y ,t`,.:--,'r &dv'l v� t., 4414,'Stri,..ie,f * z c,., . . -- tt .�l” '3.' t ..,,�,. 'Iy.Y s 2, Y 'c :^r°'n -'M{ S S.ai jf .¢ Y ±i .� -.,. x i'3'"""'" ',x"r c Gam' tt4# 4 :r �$ 1 f. "�,r a- �, " f P' ,+''''� ,.,ca *, ' ,, "` .e..,,�. The Creek Course of Fiddler's Creek,+Gvt/Boy Group of Companies, -,� .. ', `sw, 4.,, #.r,,f,,t, rA.k�, r^�c'19 ? • drsployeo by permission Fiddler's Creek Community and CDD Services: Naples,Collier County,Florida This 6,000 unit residential/golf course community encompasses 3,932 acres located in southern Collier County. Hole Montes,Inc.has provided extensive engineering and surveying services and participated inthe planningand environmental permittingof this ongoing project. The Fiddler's Creek property is part of a unique and comprehensive settlement between CLIENT:GULF BAY DEVELOPMENT the previous owner and many state and local regulatory agencies. Under this agreement, DISCIPLINES: permission was given to develop this property in exchange for giving up development rights CIVIL ENGINEERING to sensitive environmental lands near Marco Island. Although the agreement contained SITE DEVELOPMENT SURVEY SERVICES vested development rights for the property, final approval by governmental agencies was LANDSCAPE ARCHITECTURE required prior to the project's development. KEY PERSONNEL: Extensive coordination was required with the U.S.Fish and Wildlife Service. Consequently, W.TERRY COLE,RE. a carefully developed wildlife habitat and management plan was designed,approved and BARRY JONES,P.E. incorporated into the U.S.Army Corps of Engineers permit.The wildlife habitat area consists THOMAS M. MURPHY,P.S.M. of nearly 200 acres at the south end of the project. It was set aside as a habitat for wading birds and a bald eagle nesting site. A major feature of the wildlife preserve is a three-mile START DATE:1994 meandering man-made creek with a long shallow wading bird area. The preserve was COMPLETION DATE:ONGOING incorporated into the project as a combined recreational amenity, stormwater outfall and wetland enhancement area. CONSTRUCTION COST.$150+ MILLION Hole Montes also serves as the District Engineer for the Community Development Districts which have been created for this project. Responsibilities have included establishing the District's construction bonds and the design,permitting,inspection and review of the District infrastructure.Additional permits have been required from the State(F DOT,SFWMD,FDEP and NPDES)and County Jurisdictions. 1 16 ! �11 . RELEVANT ANDARAiSiakaiPg3ZIENCE .{ r rs:' • - ' ir Rittort; ' ik' ' 4)6••• 4;7"f'-',:*'+'‘ - 'Oil:yet; � f .... *• }3r-r'- 'a> ` t g s r'-1 V se (, ` f A sem" 1t: !` , N .'t.g -, ., 4 }¢ d'y >4 � a 4 fd , atitf a 1, .6.._ X Pr i' Wfi 011 . +' ° tot e , r 77 gyp`.¢ ".. 4 �, " NA ro<Y A t S•. .ua s� l.� f01--.44$,-.41-2.,,---44:.,,-,-,-s, , i -S i� jJ 1 •3��' � � ' "� at„t#'... >Z �`.* •_ .°!`" f int `-,, `{r g q ♦♦ '�€ 14,:,-*.0,40.4 '"� a :+„ ,- . ,may 't 44 N,. ,f.:-.'„.4s Lely CDD: Naples,Collier County, Florida Lely CDD is composed of the South Naples community of Lely Resort (1750 acres and 9,150 approved residential units)combined with the adjacent communities to the north,the CSS CLIENT.LELY CDD has a service area that includes over 3,000 acres,850 acres of natural preserve and 850,000 DISCIPLINES: square feet of commercial property. CIVIL ENGINEERING SITE DEVELOPMENT SURVEY SERVICES As CDD Engineer,Hole Montes provides consultant services in regard to water use permitting, infrastructure maintenance issues,review of development projects,and design of projects as directed by the CDD Board of Supervisors. KEY PERSONNEL: W.TERRY COLE,P.E. BARRY JONES, P,E. Responsibilities have included the design,permitting,inspection and review of the District WILSON GARCIA,P.E. infrastructure.Additional permits have been required from the State (SFWMD, FDEP and THOMAS M. MURPHY,P.S.M. NPDES)and County Jurisdictions. START DATE:2002 COMPLETION DATE:ONGOING ' oIl RELEVANT AN DARAISTakailiTAR IENCE •,sem-y r � uii 4 'J ` y »� asak. a Port of the Islands CID: Collier County,Florida Portof the Islands is a beautiful waterfront resort community located both north and south of TamiamiTrail,east ofMarco Isla ndinCollierCounty,Florida.The Portofthe lslandsComm unity CLIENT: PORT OF THE ISLANDS CID Improvement District(CID)was formed in 1990 in order to encourage development and to provide the local governmental services for the Portofthe Islands planned corn munity.Services DISCIPLINES: include treatment and distribution of potable water,collection and treatment of wastewater WATER AND WASTEWATER FACILITIES or sewage,distribution of irrigation water,fire protection system provided from the irrigation CIVIL ENGINEERING storage tanks as well as a canal pump station for back-up, road maintenance,stormwater management, and other similar municipal services needed by the Port of the Islands KEY PERSONNEL: Community.The communityconsistsof two hotels,a 174 slip marina,165 single family lots,644 RONALD E.BENSON, PH.D.,P.E. multifamily units,and undeveloped property with approximately 220 potential building sites. H.CLIFFORD PEPPER III,P.E. JERRY TARICSKA, PH.D.,P.E. Hole Montes has been the District Engineer at Port of the Islands since the inception of the District. During the past twenty plus years, in addition to the typical general services performed by a District Engineer, Hole Montes designed the wastewater treatment and water reclamation facility which provides high quality reuse water for irrigation, designed the dual-water potable and irrigation systems, and most recently designed a new potable water treatment plant. In addition to design services, Hole Montes has provided services during construction of the infrastructure at Port of the Islands. 161 131 RELEVANT ANDA�i A`'- a 46'62IENCE c' �' f s t i�� a-f a uT bFk �s • :',,,Y.-4,,,K,..1.0 �� 'k ,...:41,41i i '^F{1 LS A , r1 , tE` � i, k b Y . „ '.p:31:1)4,,- 01',.,zieV' ,',.7„,'j ,.. i-,,,,• ',,;,.1,q,ig:,, , ou,,,. '4:)':,,',',,,,.!'*,,N,,, i.t 1 i 6 b - t t'. ,' - ', , ,r`.' °x,_ �� ;�x S � ``�d,` I VIi r:` ,`d �� a'':� � t 1( ;t 4,j tt 1)1,I SF '� b , ttts r :, ' a,' '�. y'`FS s ky�a''5I 17l' 1;-:1; t T ' fr.',' f -e4 4 : �i° . ',Il j ; " �:'„ ..,' 1 r" fi 5 ' x A p ' xt. f r e ",� I pi '47—t11$ ' s' �{;,f -34'0 '44-_ _ S [$8 'k. y s� �I $ "'FY i l6 ' �, # .s,: � -Y. 4x; r ,e 6 I ;"4:Q # ,sd( .$yv f?, r y ;Y I A 0.11., , ,r.. Ys '3StAtk,....-,44 .. 1 c b�Y ftp C F � � 1� t l I_ . .x.. 1 d`a , a: }IT 1 if ,, ' t` , ' 1 , t .,; b 11b rii' f ' !` It -. al ,,,"(c-J-4' L r S hLk 9ot a me �, ,- : !. ..t r f+1',, g``,1 - '741 • 'ti' ;';''''),'1"; ! zt �' � ',t_a ° i htY4: rkA:i -Ili/I � '' k r1 " 44VC i4 'd pV''-',1:')AfIA"-(= s g ' , -t `" .r ,, ' 'a rrt ,. i. Pa K ,..? IZ,°' : 4 0. 1 , � � -='..4.741,14`, r, k . * ., x i ' dg yt ,,7" 114' k j: r ,;:-.,*!7:'''.A, {as fi - ' r „_^ 2,-. >' t.sdr t ir $ :',*-t'' ; iS -1 � -i• �fx . ve-, jir, 1 , €: " � y'ti „-.i The Brooks at Bonita Springs and CDD Services: Estero,Lee County,Florida Hole Montes was the Engineer of Record for a project originally known as the Sweetwater Ranch which was later developed as The Brooks at Bonita Springs and Coconut Point. The project is made up of approximately 5 sections of land in Estero,Florida. CLIENT:OAKBROOK PROPERTIES AND THE BROOKS COMMUNITY Work initially began on the project in the late 1980's when the land was utilized for DEVELOPMENT DISTRICT(CDD) farming.A primary task included topographic surveying and the setting and monitoring DISCIPLINES: of shallow groundwater wells for the determination of seasonal water level trends. CIVIL ENGINEERING Permitting through the South Florida Water Management District and USACOE for the SITE DEVELOPMENT project incorporated the design of a wetland flowway system,re-establishing a hydraulic SURVEY SERVICES connection of on-site wetlands to the existing Halfway Creek watershed, designed to PERMITTING mimic the pre-existing natural conditions and incorporated the existing conditions HYDROLOGIC MODELING monitoring data. In addition, the flowway was extended through the project to the east and connected to culverts passing through the 1-75 right-of-way for a hydraulic KEY PERSONNEL: connection to land east of 1-75 to redirect floodwaters from the Imperial River basin THOMAS W.MCLEAN,P.E. after the early 1990's flooding. RICHARD E.BRYLANSKI,P.E. THOMAS M. MURPHY,P.S.M. The developer worked in conjunction with Lee County and the SFWMD on the flowway design that provides the dual purpose of area-wide flood control and re-establishment of hydro-period of the existing wetland systems on site.The flowway consisted of lakes START DATE:1980's and swales excavated through cap rock adjacent to the wetland areas.The flowway was designed as an outfall for most of the drainage basins within The Brooks and Coconut COMPLETION DATE:ON-GOING Point. Control structures consisting of broadcrested weirs were designed within the flowway to maintain the water levels at the historic water table elevations.The weirs and several culvert crossings were modeled and designed using HEC-RAS river routing software.The project is currently home to several thousand residents and includes over a million square feet of retail commercial development. . gym.:-i' RELEVANT AN DARASTaiA4PgeRIENCE rr +_ i !� 1,4 r { '. s Atc 4,_` t ' 4'� ',''''.'' tr 4,44-Ure40, - 4 '#*:, 4-•\ .,.P1 • mo' wi----i,.. .,.,-.7,,.,?,- '(„,ttr`t ss.. ';' '" r ' u ;z Z ;a ¢, "� Fez � e w A sr f4. it:, ..,,,,,, fi,.,::?4,-.4,#‘;', t ..1;.---M-V•:,• ;---A.$1�-A} . t .3 I 1542 E, .- i c a ,...-Ii. -x �.y r r` 4y� i' - l; 4ti. ' r.. r s .0 �w'.: 5,11 Rl!1 1 ,. . a. ., .�__-_1;: 4 s 'i f a 4 fi. F a �4 n ° �, `Ai '4,000111b �� FOF t v- S5' ,,,,,t ER COW F.\... i $ - .. (l94l Mi�triil 54ti --4?, Gateway Services District CDD: Fort Myers, Lee County,Florida Gateway was originally a 5,600-acre DRI community located in Lee County Just north of the Southwest Florida International Airport and east of 1-75.Since the inception of the project however,the parcel has been divided into Gateway and Pelican Preserve. Hole CLIENT: GATEWAY SERVICES DISTRICT Montes,Inc.was a key member of the development team that worked on the Gateway community.Hole Montes served the Developer(WCI)for land planning,land surveying, civil engineering and construction administration of the water management systems, DISCIPLINES: the roadway systems,the utilities and community amenities. CIVIL ENGINEERING Hole Montes also served as the Engineer of Record for the Gateway Services District KEY ERSONNEL: Community Development District (GSD) for the District roadways, street lighting and RICHARD BRYLANSKI,P.E. recreational facilities. Financing for the CDD's infrastructure has been provided by tax- CHARLES KREBS P.E. exempt bonds issued through the Gateway Services Community Development District, which was created under the State's Uniform Community Development Act of 1980, as amended. Facilities are owned, operated and maintained by the Gateway Services District In order to retain high standards and appearance throughout the community. START DATE:1986 Hole Montes provided GSD with the customary design and permitting services for the COMPLETION DATE:ONGOING CDD's infrastructure,as well as furnishing other services to conduct the CDD operations. GatewaySoccer Park is a uniqueexample of completion ofa CDD project with partnership and funding assistance completed with Lee County. Hole Montes served as park's designer,permitting agent,and construction supervisor for the original project,as well as several expansion projects.The projects were publicly bid and administered within strict County and District public funding guidelines. (^ 1 B 1 RE LEVANT ANDAR i`Taka"9R iRIENCE - e " ""' l g .,� 4 ' ir ° :� _. a Y t, 411% .4_, et ,rt..tir-:',:"C:-: r'4' Wg 4 - -K Y _qg, b Y � , % %1, n d{ ut 9f'4 / A /' it X*e -,+,�,> South Bay Community Development District: Ruskin,Hillsborough County,Florida Little Harbor is a one-of-a-kind coastal village located along the eastern banks of Tampa Bay. It features colorful and captivating amenities both on and off the water. The CLIENT. SOUTH BAY COMMUNITY development includes single family home sites,condominiums and a hotel/resort.The DEVELOPMENT DISTRICT community also offers a marina in an "Old Florida" theme with large boats docks,dry storage,ship store and Harbor Master facilities.Other exceptional amenities area white DISCIPLINES: sand beach,public pier,playground,restaurant and banquet facility with a view of the CIVIL ENGINEERING Sunshine Skyway Bridge. The South Bay Community Development District (CDD) is a local, special purpose KEY PERSONNEL: government entity authorized by Chapter 190 of the Florida Statutes as amended,and RICHARD BRYLANSKI, P.E. created in February,2004 by ordinance of Hillsborough County as an alternative method CHARLES KREBS P.E. of planning,acquiring,operating and maintaining community-wide improvements.This CDD provides Little Harbor the means to establish higher construction standards,while providing a long-term solution to the operation and maintenance of the community's START DATE:2004 facilities. Hole Montes serves as District Engineer providing customary CDD services to operate and maintain all of the District's assets and provide review of infrastructure funding and COMPtEnoN DATE:ONGOING dedication by the Developer.The District Engineer's responsibilities include: preparation and submittal of a proposed engineering budgets for Board review and action; preparation of contract specifications for District infrastructure, Including community appearance,waterway management,street lighting and facilities maintenance;review all required forms and documents as CDD Engineer of Record;attendance at all Board of Supervisor meetings;implementation the policies of the Board and preparation of the Engineer Report for infrastructure acquisition,construction and funding. galimimmak • RELEVANT ANDA SPaLAPEsRIENCE } : r t • '. P �) t * w e. t y ',,'S:''M' � a3� " ._ 4° � , �� « « b )5 `• §lffP > 1 .�' , Eck# a ,, :, ."cam..., S t.'". �" ; a'f.. ';^' ,, ... ` _a.__.� University Square CDD Estero, Lee County, Florida The University Square Community Development District (CDD) which encompasses Miromar Design Center,formerly known as the l nternational Design Center,and Miromar CLIENT.MIROMAR DEVELOPMENT CORP. Outlets. Hole Montes serves as District Engineer providing customary CDD services to operate and maintain all of the District's assets and provide review of infrastructure DISCIPLINES: funding and dedication by the Developer. CIVIL ENGINEERING SITE DEVELOPMENT Miromar Design Center is a commercial development located to the south of Corkscrew PERMITTING AND ZONING SERVICES Road between the main entrance to the residential community of Stoneybrook and 1-75. The 38.2 acre site is made up of a mixture of Commercial Plan Development(CPD)and KEY PERSONNEL: Commercial General(CG)zoning under the name of Miromar Square CPD.Currently, the RICHARD E.BRYIANSKI P.E. IDC,a CVS Pharmacy,and internal roads are constructed on the site with approximately CHARLES KREBS,P.E. 12 acres still available for development. The site has access to Stoneybrook Golf THOMAS MURPHY, P.S.M. Boulevard and Corkscrew Road. START DATE:2001 Miromar Outlets is situated on a 75-acre parcel located north of Corkscrew Road, between 1-75 and Ben Hill Griffin Parkway.The project is a portion of the Timberland COMPLETION DATE:ONGOING and Tiburon DRI,and is zoned CPD with 700,000 s.f.of building area approved.Miromar Outlets features more than 140 top designers and brand name outlets,plus restaurants, banks, a gas station and the main offices for Miromar Development Corporation.This is an open air mall with the majority of the shops accessible from the main pedestrian boulevard. 1 ni i -' [-.) Al , ,,,,, ._ . RELEVANT ANDAPMIMTa i 6' tIENCE v, q \raG'I , .0w M. x k „,..--„,e,-.c •1 ,, n ,, r z ,, P t x , � :-.2,47.1,-- .4"4 '�` { a r a a - - a i, L 4.tr R+ y+il.xf x°TI ',,,y'4,,:::v!'..-., .v,,• ?.,,,n;•-,.•-„ M , "S • '' �� q t :++,,e.vex.- `” - ... :i t-*':tna. _ 14'; ',..'''4.-:*-t-t ray ",.° . ; I 4 t .i 'v'-- "e ' P '4�� S. .4-+ w.'-1'7':::::,,-.'-' s a. v y ,10:- _ . volc ' "lam '' ,zi ` .; r $ t,. w,. ' °411' N. .. .. and a a.: awr- * s--,,. 'sr, i' .0 s``'..i :' Miromar Lakes Beach & Golf Club: South Fort Myers, Lee County,Florida Miromar Lakes is centered around more than 700 acres of freshwater lakes and two 18-hole golf courses.The property,located between Naples and Fort Myers on Florida's CLIENT:MIROMAR DEVELOPMENT CORP. Southwest Gull Coast,features a beach club framed by nearly two miles of beach.Along with a large resort-style pool surrounded by cabanas, a state-of-the-art fitness center DISCIPLINES: and European-style spa,the development also offers eight Har-Tru tennis courts and a CIVIL ENGINEERING planned learning center. SITE DEVELOPMENT PERMITTING AND ZONING SERVICFS Miromar benefits from Hole Montes' long history of permitting many projects in the vicinity of the development.Hole Montes,Inc.,was selected to provide general site and KEY PERSONNEL: civil consultation for Miromar Development in regard to the overall water management RICHARD E.BRYIANSKI P.E. system design. Hole Montes was also selected to provide site and civil design for CHARLES KREBS,P.E. several residential and club amenity tracts, which are in the preliminary stages. Our THOMAS MURPHY, P.S.M. Land Development team works closely with the Survey and Engineering departments at Miromar in the overall design and subdivision platting of more than 1,600 acres to START DATE:2001 create the combination of private club luxury with the ambience of an exclusive world- class resort and golf course. COMPLETION DATE:ONGOING Hole Montes is providing the site and civil design and permitting services as Miromar expands itsDevelopmentof Regional Impact(DRI)projec tby approximately 500 acres with the potential of 2,346 total residences.The additional phase requires the assessment of important issues related to the core infrastructure,including stormwater management, earthwork,roadway network,land planning and environmental mitigation. Hole Montes has been the Engineer of Record for the Miromar Lakes Community Development District(CDD)since its establishment in December of 2000. Alki Agenda Package 70 MititmA PENINSULA .ri eta ' \�-i : September 1,2015 Heritage Bay Community Development District(CDD) do Calvin Teague, District Manager 5911 Country Lakes Drive Ft Myers, Florida 33905 Subject: Heritage Bay COD CDD Engineer and General Engineering Services Peninsula Engineering-Letter of Interest Dear Mr,Teague: Please accept this as our Letter of Interest in response to your recent Request for Engineering Qualifications (RFQ)for continuing professional engineering services for The Heritage Bay CDD. With a combined experience of over 80 years of local knowledge and civil engineering expertise, Peninsula Engineering is capable of providing a full complement of Civil Design,Construction Management and Site&Land Planning services.While Peninsula Engineering has only been in operation for approximately 6 years,our staff possesses a varied and comprehensive list of skills obtained from performing Civil Design and Site Planning/Land Planning on many of our community's largest and most recognizable land development projects,including Heritage Bay itself. It is our strong belief that the expertise, knowledge and relationships with regulatory personnel that our staff has developed over time,as well as our ability to provide quality service on time and at competitive rates,can be of value to the District as it continues to maintain, improve and enhance the infrastructure within the CDD,as well as the lifestyle of its residents. We trust that the information enclosed with this submittal to the Districts'Request for Qualifications is satisfactory. Should you have any questions,or if you would like more information about Peninsula Engineering, please do not hesitate to contact me at 239-262-2600, or via email at ienglish@barroncollier.com. Sincerely, 's .; A: ENGI ERING p•C. English, .E., LEED-AP r Project Manager :'(,Un (;okfrn (.:atr fork„,ay, Nark, )to:il,, 341 1)111rr 239.-1113.0700 l;ix 2.39.2( 1.1797 1.1717 1611 r) 1 , , Agenda Packagett Statement of Qualification (SOQ) Professional General Engineering Services for Heritage Bay Community Development District (CDD) Requested by: Heritage Bay CDD c/o Calvin Teague, District Manager 5911 Country Lakes Drive Ft Myers, Florida 33905 Prepared: August 2015 L .w.� LsAi.r*', . 2600 Golden Gate Pkwy Naples, FL 34105 239-262-2600 � df Agenda Package 72 PENINSULA ENGINEERING TABLE OF CONTENTS A. FIRM INTRODUCTION AND STAFFING B. TEAM OF PROFESSIONALS C. UNDERSTANDING OF SCOPE REQUIREMENTS D. CONDENSED RESUME AND RELEVANT EXPERIENCE E. LOCATION OF FIRM F. FIRM EXPERIENCE 1 Agenda Package 73 PENINSULA ENGINEERING A. FIRM INTRODUCTION AND STAFFING Peninsula Engineering provides professional, comprehensive services for civil engineering projects of all sizes. Our areas of expertise include civil engineering design, permitting, and construction management services, utilizing the most current software design systems and technologies in the marketplace. In addition to multiple CAD designers and support personnel, Peninsula Engineering possesses a staff of five Professional Engineers (P.E.'s) with combined design, permitting and development experience in SW Florida of approximately 80 years. Peninsula Engineering possesses sufficient CAD, management and technical staff to accommodate a wide variety of projects. Our Project Managers focus on design solutions that are cost effective and on schedule, while providing our clients with exceptional service and communication. Peninsula Engineering prides itself on the fact that our project managers are highly involved in every level of our projects, from inception to completion. In addition, our ability to be "nimble" in terms of response to requests from our clients provides Peninsula Engineering with an advantage over larger firms in the area. Founded on the principles of our parent company, Barron Collier Companies, Peninsula Engineering adheres to the deeply rooted values of its pioneering predecessors. Southwest Florida has been our home for over one hundred years and we remain stewards of the land we inhabit, incorporating these high standards into every project we oversee. Services provided include: • Residential and Commercial Subdivision Site Design • Site and Land Planning • Drainage, Utility and Roadway Master Planning • Surface Water Management and Drainage Design • Wastewater Collection and Water Distribution System Design • Earthwork Analysis • Roadway and Paving Design • Cost Estimates and Schedules • Agency Liaison and Permitting Coordination • Due Diligence and Feasibility • Site Renovations • Geographic Information Systems (GIS) • HOA, POA, and CDD Engineering • Project Management • Construction Management j Agenda Package 74 PENINSULA ENGINEERING B. TEAM OF PROFESSIONALS • David B. Genson, P.E., M.B.A. Managing Principal 20+years'experience • John C. English, P.E., LEED AP Senior Project Manager 20+years'experience • David J. Hurst, P.E., LEED AP Project Manager 15+years'experience • Daniel F. Waters, P.E. Project Manager 15+years'experience • Rebecca Acx, P.E. Project Engineer 12+years'experience 161 E 1 Agenda Package 75 PENINSULA ENGINEERING C. UNDERSTANDING OF SCOPE REQUIREMENTS It is our understanding that the scope of services that may be required by the Heritage Bay CDD is generally as follows: 1. The COD Engineer will be required to provide engineering contract management and inspection services during construction for CDD infrastructure (water management lakes, lake interconnects, control structures, perimeter landscape buffers)owned/provided by the District, as authorized within Chapter 190, Florida Statutes. In addition, the Engineer will prepare Bid Specifications and associated contract documents for District projects, as required. 2. The CDD Engineer will be responsible for preparation of any necessary reports in support of, and attendance at, meetings of the District's Board of Supervisors and Committee meetings, as needed. 3. The CDD Engineer will be required to provide assistance to the CDD Board and attend meetings with necessary parties involving various projects including but not limited to bond issues, special reports, plans review, permit review, feasibility studies, or other tasks as the Board may require. 4. The CDD Engineer will assist the CDD Board in waterway management, including lakes, wetlands and preserves, as well as assist in annual Capital Improvement Planning. 5. On behalf of the District, the CDD Engineer will coordinate with governmental agencies and entities, including, but not limited to: the South Florida Water Management District (SFWMD), the City of Naples, and Collier County. 6. Should a NPDES MS-4 (Phase ll) Permit be required, the CDD Engineer will prepare and support necessary applications and reports, and assist the CDD in maintaining compliance as required. Agenda Package 76 PENINSULA ENGINEERING D. CONDENSED RESUME AND RELEVANT EXPERIENCE John English, P.E. 2012-Present,Peninsula Engineering—Senior Project Manager 1995-2012,WilsonMiller/Stantec—Vice-President 1. VeronaWalk CDD—while at WilsonMiller/Stantec, Mr. English served.as the CDD Engineer for this 1,700 (±)unit Pulte community.Duties included;design,permitting,construction management and bidding services for CDD projects,as well as assistance in developing a lake management plan to address erosion and escarpment issues. 2. Heritage Bay COD—while at WilsonMiller/Stantec,Mr. English served as the CDD Engineer for this 2,200 (±)unit Lennar community. Duties included;design,permitting,construction management and bidding services for CDD projects,as well as assistance in developing a lake management plan to address erosion and escarpment issues. 3. Numerous Residential Communities—since beginning his engineering career Mr.English served as Project Manager and Project Engineer/Engineer of Record on numerous residential communities/subdivisions,including;Town of Ave Maria, Estuary at Grey Oaks,Grey Oaks,Pelican Marsh, Pelican Landing, Bonita Bay and Heritage Bay. David Hurst,P.E. 2013-Present, Peninsula Engineering—Project Manager 2012-2013,SFWMD Water-Use Section Leader 1999-2012,WilsonMiller/Stantec—Sr.Project Manager 1. IslandWalk—while at WilsonMiller/Stantec,Mr. Hurst served as both the Project Engineer and Project Manager for multiple phases of development within this community.Duties included;design,permitting, construction management and bidding services.In addition,Mr.Hurst worked with the HOA after turn-over to assist in development of their water quality enhancement project. 2. VeronaWalk—while at WilsonMiller/Stantec,Mr.Hurst served as the Project Manager for this Pulte community from the beginning of the development process.Duties included;design,permitting,construction management and bidding services.Mr.Hurst also worked with the COD and community representatives to assist the community with the countywide transition to the new FEMA Flood Plain maps. 3. Heritage Bay—while at WilsonMiller/Stantec,Mr. Hurst served as the Project Manager for multiple phases of development within the community.Duties included;design,permitting,construction management and bidding services.In addition,Mr.Hurst worked with the developer and CDD to create and implement a plan to address lake bank erosion and escarpment issues pursuant to SFWMD concerns. Dan Waters,P.E. 2014-Present, Peninsula Engineering—Project Manager 2011-2014,SFWMD LWC Administrator,Water Management Section Leader 1999-2011,WilsonMiller/Stantec—Sr.Project Manager 1. SFWMD—while at SFWMD,Mr.Waters served as the administrator of the regulatory program for the Lower West Coast Service Center(LWCSC)of the South Florida Water Management District. While administrator of the LWCSC, Mr.Waters was responsible for supervision of the District's permitting and post permit compliance activities including the consumptive(water)use permitting and environmental resource permitting and compliance. 2. Ave Maria Master Planning—both at WilsonMiller/Stantec and Peninsula Engineering, Mr.Waters served as the Project Manager for updates to the master plan for the Ave Maria Community. Duties included; design,permitting,and master planning for the community's storm water management system,potable water distribution system,and wastewater collection and transmission system. i 1 B i ,-.0 i. 1 - 1 Agenda Package 77 PENINSULA ENGINEERING E. LOCATION OF FIRM r'^ > t x w.,t. ,ter wtg� ..,k: ...,-;0-K, - ,� $ r u x #,�qt : -'', , x e _t, -1,4. $�',t, - xh J_ , 4 fi t4'''9 .s ! 4:;.:::::4,„;:;:.t; x 4.!.$ a F f-:,..4°'_. ,: r r L tq:1.'.'.0-i.,:'-. , '"'t kK y t -�^v-yg, AV j,(>GEy, k .-,.J,1,w ,,ui 1 �y 1?i� -fir . A�` I a -: i—/,,,,,, 1&64 NI �3.,..,14 'r: e' ;44:42;71: 3 ;Vi i` `ems' I, "" -#� 1'SF,'' ,�, '. �,, As 1 t 41-- .4'10 r:,i,,,k.4t,1:73ti'4—-;i: ''''.7.- r', ,p-,01','� i � aye '"^ b ''''t: 1 '..A,' if ��, � '� z^^ 'V ` Trq174i, !mss t. 1evatr..,-1444-4 „:0L. 4::.,,,,,:iz..:,„,„4.4i.. ,. '.:40, 6 ..,,,.:-.‘,11,..-1.,:i„.. .„..,.., ',4A- -.:,. :No y 4 a 2 � :py �yq�b v< 'yj 1� ham . 3 f ) vot q ti,.--,,,,,,,,,,,..„,„,,,,,,,..-,,,,,li, ,:^,>:,:e4k1,,,,,,i..4" i,.,. ",,,..1' tV7 'faTrfiii tiviii,_.,..4;,-,,,,::::;,1....,.. .46,ta. „,. q7 i z� � $}tk1�:t�„t�° ;;iyi9�l�yfl�F� '�-,r4,-.1-,r,` r�':y.`t v�x 9�1��. s;� '� ,f410•,--:',11'4,,`* 1y:�. .,�<. h.tOri4if' ",`,4L'i''',' `E �., Y; ,L, A '"�< I/ .. }l ''Y ,? 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ENGINEERING CDD FIRM EXHIBIT __. . >iTe £ .. 7N,071100 F�.1i91e1,IYI �.z.l".,w F AMDOD1001 7U5 t ".°,.V..' 101 r.yw<.,:mr.a,.xiwa,wn,le7n .., ..x.. Cl 0 01 thU Agenda Package 78 PENINSULA ENGINEERING F. FIRM EXPERIENCE (Select Projects) 2014 Maple Ridge—Phase 3 Client CC Ave Maria Location Collier County, Florida Peninsula Engineering is providing site and infrastructure design and permitting services for the proposed development of the next phase of residential development within the Maple Ridge subdivision located in eastern Collier County.The Project consists of 211 single family units, approximately 9,200 LF of roadway, as well as an extensive network of infrastructure improvements to support the proposed development. Current cost estimates for the projected infrastructure are over$5 million. Coquina at Maple Ridge—Phase 1 Client CC Ave Maria Location Collier County, Florida Peninsula Engineering is providing site and infrastructure design and permitting services for the proposed development of an innovative single family neighborhood development within the larger Maple Ridge subdivision located in eastern Collier County.The Project consists of 121 single family units, and is comprised of a substantial amount of infrastructure demolition and relocation to accommodate the proposed change in design from existing multi-family residential and commercial infrastructure development to single family development.Current cost estimates for the projected modifications are over$1.4 million. University Highlands ERP Modification Client University Highlands Limited Partnership Location Estero, Florida Peninsula Engineering continues to provide engineering design, permitting and client support services for this 208(±) acre multi-use tract located in proximity to Florida Gulf Coast University and directly adjacent to Germain Arena in Estero.The recent ERP Modification for this project involved realignment of various internal drainage basins, as well as the hydraulic modeling to evaluate offsite stormwater flows and updated existing stormwater infrastructure information.A current approximation of land value associated with the UHLP site is roughly $21 million. 1e L. a .:w ?..J i Agenda Package 79 PENINSULA ENGINEERING University Highlands FDOT Drainage Connection Permit Client University Highlands Limited Partnership Location Estero,Florida Peninsula Engineering provided engineering design and permitting services for the proposed drainage outfall for the 208(t)acre UHLP site into the 1-75 ROW.This application included design and analysis using the FDOT Critical Storm Analysis,as well as coordination with FDOT staff regarding the establishment of a Joint Use Pond Agreement between the Developer and FDOT for an onsite shared use stormwater management pond. 2013 Maple Ridge—Phases 1 and 2 Client CC Ave Maria Location Collier County, Florida Peninsula Engineering provided site and infrastructure design and permitting services,and as well as construction management for the establishment of the residential subdivision of Maple Ridge at Ave Maria located in eastern Collier County.These combined Projects consist of a 158 single family units,approximately 7,200 LF of roadway,as well as an extensive network of infrastructure improvements to support the proposed development. The combined budget for the infrastructure improvements is over$3.1 million. Moorings Park Independent and ALF Campus—Phase 1 Client HCCMP, LLC Location Naples,Florida Peninsula Engineering is providing site and infrastructure design and permitting services for the first phase of a new satellite campus for an Independent and Assisted Living Facility for Moorings Park at Grey Oaks.This current phase of the Project consists of 32 independent living units,as well as associated infrastructure and amenities. Peninsula Engineering provided engineering services and coordinated Site Plan Approval and Design Review Board approvals through the City of Naples for the entire project, inclusive of future phases.Current cost estimates for the projected infrastructure of Phase 1 are over$1.3 million. Bayshore Retirement Memory Care Facility Client Bayshore Retirement Living Location Naples, Florida Peninsula Engineering is providing site and infrastructure design and permitting services for a new memory care facility located in proximity to the NCH North Campus.This Project consists of a 73 beds,necessary staff support infrastructure,and associated paving,drainage and utility improvements.Current cost estimates for the projected infrastructure are $500,000. 1 Lis 1 Agenda Package 80 PENINSULA ENGINEERING DeVoe Cadillac 2013 Renovation Client DeVoe Cadillac Location Naples, Florida Peninsula Engineering is providing site and infrastructure design, permitting services and construction services for a complete site renovation for a site built in 1968. Distinct challenges for this project were extensive demolition and construction staging due to the need to keep the site in operation during construction in this highly urbanized area.Current estimates for the projected infrastructure costs are$670,000. La Playa Beach Resort Water Main/Fire Main Renovation Client La Playa Beach Resort Location Naples, Florida Peninsula Engineering provided infrastructure design and permitting services for the replacement of the domestic water line and fire sprinkler line that had become corroded due to long term exposure to salt water present in the groundwater.A distinct challenge for this project was the need to keep the business in operation and fire protection active during construction in this high end resort facility. Total costs for the utility and site related improvements are approximately$20,000. Arthrex Commerce Park—Phase 2 Client Ave Maria Development Location Collier County, Florida Peninsula Engineering provided site and infrastructure design and permitting services for the second phase of a multi-lane divided roadway in eastern Collier County.This Project consists of approximately 1,800 LF of roadway and associated infrastructure with a projected construction cost of approximately$400,000. 2012 Ave Maria Gas Station Client Ave Maria Development Location Collier County, Florida Peninsula Engineering provided site and infrastructure redesign and permitting services, as well as construction management services for a new gas station at Ave Maria in eastern Collier County,Total site related construction costs for this project were$38,000. Agenda Package 81 PENINSULA ENGINEERING Traditions at Grey Oaks Client Halstatt Partners Location Collier County, Florida Peninsula Engineering provided design,permitting and construction services for a 60 unit condominium and 63 unit subdivision in this high end residential community located within the larger Grey Oaks development. 2011 Arthrex Commerce Park—Phase 1 Client Ave Maria Development Location Collier County, Florida Peninsula Engineering provided site and infrastructure design,permitting and construction management services for a phased multi-lane divided roadway located in eastern Collier County.Total site and infrastructure costs for this project were approximately$2.4 million. • Heritage Bay Community Development District Financial Report August 31,2015 Prepared by SEVERN TRENT SERVICES 1 Heritage Bay Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 Statement of Revenues,Expenditures and Changes in Fund Balance General Fund Page 2 Debt Service Fund Page 3 SUPPORTING SCHEDULES Trend Report Page 4 Non-Ad Valorem Special Assessments Page 5 Cash and Investment Report Page 6 Bank Reconciliation Page 7 Check Register and Invoices Pages 8-25 Heritage Bay Community Development District Financial Statements (Unaudited) August 31, 2015 1io .1. I..? HERITAGE BAY Community Development District Governmental Funds Balance Sheet August 31,2015 SERIES 2014 DEBT GENERAL SERVICE ACCOUNT DESCRIPTION FUND FUND TOTAL ASSETS Cash-Checking Account $ 47,239 $ - $ 47,239 Due From Other Funds - 2,594 2,594 Investments: Certificates of Deposit-24 Months 51,193 - 51,193 Money Market Account 26,635 - 26,635 Deferred Cost - 7,695 7,695 Reserve Fund - 605,210 605,210 Revenue Fund - 478,338 478,338 TOTAL ASSETS $ 125,067 $ 1,093,837 $ 1,218,904 LIABILITIES Accounts Payable $ - $ - $ - Due To Other Funds 2,594 - 2,594 TOTAL LIABILITIES 2,594 - 2,594 FUND BALANCES Restricted for: Debt Service - 1,093,837 1,093,837 Assigned to: Operating Reserves 25,744 - 25,744 Reserves -Erosion Control 58,000 - 58,000 Unassigned: 38,729 - 38,729 TOTAL FUND BALANCES $ 122,473 $ 1,093,837 $ 1,216,310 TOTAL LIABILITIES&FUND BALANCES $ 125,067 $ 1,093,837 $ 1,218,904 Report Date:9/10/2015 Page 1 ', .. „, ,..: , •. , , ,, 1 9r Ri HERITAGE BAY Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending August 31,2015 ANNUAL ADOPTED YTD YTD VARIANCE($) AUG-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 500 $ 458 $ 395 $ (63) $ 2 Special Assmnts-Tax Collector 249,995 249,995 250,000 5 - Special Assmnts-Discounts (10,000) (10,000) (9,096) 904 - TOTAL REVENUES 240,495 240,453 241,299 846 2 EXPENDITURES Administration P/R-Board of Supervisors 4,800 4,000 7,200 (3,200) 1,000 FICA Taxes 367 305 551 (246) 77 ProfServ-Arbitrage Rebate 600 600 600 - - ProfServ-Dissemination Agent 1,000 1,000 1,000 - - ProfServ-Engineering 15,000 13,750 11,645 2,105 919 ProfServ-Legal Services 7,000 6,416 12,691 (6,275) - ProfServ-Mgmt Consulting Sery 38,246 35,059 35,059 - 3,187 ProfServ-Property Appraiser 3,750 3,750 - 3,750 - ProfServ-Special Assessment 5,000 5,000 5,000 - - ProfServ-Trustee Fees 6,815 6,815 - 6,815 - ProfServ-Web Site Maintenance - - 343 (343) - Auditing Services 3,600 3,600 3,600 - - Postage and Freight 1,300 1,191 2,557 (1,366) 1,299 Insurance-General Liability 13,673 13,673 12,754 919 - Printing and Binding 1,400 1,284 1,293 (9) 375 Legal Advertising 1,400 1,284 1,858 (574) - Misc-Bank Charges 750 682 608 74 47 Misc-Assessmnt Collection Cost 5,000 5,000 4,818 182 - Office Supplies 550 504 330 174 - Annual District Filing Fee 175 175 200 (25) - Total Administration 110,426 104,088 102,107 1,981 6,904 Field ProfServ-field Management - - 11,000 (11,000) 1,000 Contracts-Lake and Wetland 55,944 51,282 52,882 (1,600) 5,062 R&M-Aquascaping 24,125 22,113 12,415 9,698 - R&M-Lake Erosion 35,000 32,084 43,313 (11,229) - R&M-Contingency 15,000 13,750 5,900 7,850 Wall Improvements -- 38,263 (38,263) 5,570 Total Field 130,069 119,229 163,773 (44,544) 11,632 TOTAL EXPENDITURES 240,495 223,317 265,880 (42,563) 18,536 Net change in fund balance $ - $ 17,136 $ (24,581) $ (41,7171 Aiiiim..% FUND BALANCE,BEGINNING(OCT 1,2014) 147,054 147,054 147,054 FUND BALANCE,ENDING $ 147,054 $ 164,190 $ 122,473 Report Date:9/10/2015 Page 2 161 :, HERITAGE BAY Community Development District Series 2014 Debi Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending August 31, 2015 ANNUAL ADOPTED YTD YTD VARIANCE($) AUG-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ - $ - $ 61 $ 61 $ 6 Special Assmnts-Tax Collector 1,308,564 1,308,564 1,308,564 - - Special Assmnts-Discounts (52,343) (52,343) (47,609) 4,734 - TOTAL REVENUES 1,256,221 1,256,221 1,261,016 4,795 6 EXPENDITURES Administration ProfServ-Property Appraiser 19,628 19,628 - 19,628 - Misc-Assessmnt Collection Cost 26,171 26,171 25,219 952 - Total Administration 45,799 45,799 25,219 20,580 - Debt Service Principal Debt Retirement 270,000 270,000 270,000 - - Interest Expense 476,311 476,311 476,311 - - Total Debt Service 746,311 746,311 746,311 - - TOTAL EXPENDITURES 792,110 792,110 771,530 20,580 - Excess(deficiency)of revenues Over(under)expenditures 464,111 464,111 489,486 25,375 6 OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance 464,111 - - - - TOTAL FINANCING SOURCES(USES) 464,111 - - - - Net change in fund balance $ 464,111 $ 464,111 $ 489,486 $ 25,375 $ 6 FUND BALANCE,BEGINNING(OCT 1,2014) 604,351 604,351 604,351 FUND BALANCE,ENDING $ 1,068,462 $1,068,462 $1,093,837 Report Date:9/10/2015 Page 3 3 Xyl 1 V h I Heritage Bay Community Development District Supporting Schedules August 31, 2015 i ..,„ ,. ...., 1 '4,..::,. :,, EI 1 - . ea'-' are eoe ae ae ae a` �e:A g ae ae ae ae ae e a ae ae ae a ae ae ae th ae y L.II 2 N �� el cl g N t m v — N o q 4- 8887; g � gs � 8' � 2sm � g � �; 6Em ' EE AI <AE o oil CE b n of N ao a+i NI n ui ac m ,-- . 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A ¢ p �l t “ “ pl8 .6 .E C � 3 4 m i Z a co W > - h — �v 4 ' .PEa'a K23 u gt0 d m li .� E "- -i flhI !- Futee'{ ssA 2 z s z a. 2 1 03 m d < 2 g 0 3 J J p 3 d 'a� � sss - S_ 3 � ' € P t� oz � am � H E = 2' 2 1 CC .3 'E a a a a a a a a a a ¢ a s a 3 o ¢ av `Qaaa3 Lt '30 N ct W O z gyN w Q c uu771 ct 2 0 `'� <, Heritage Bay Community Development District Non-Ad Valorem Special Assessments-Collier County Tax Collector (Monthly Collection Distributions) For the Fiscal Year Ending September 30,2015 ALLOCATION BY FUND Discount/ Gross Date Net Amount (Penalties) Collection Amount General Debt Service Received Received Amount Costs Received Fund Fund Assessments Levied $ 1,558,564 $ 250,000 $ 1,308,564 Allocation% 100% 16% 84% 10/29/14 $ 12,833 $ 726 $ 262 $ 13,820 $ 2,217 $ 11,603 11/14/14 150,646 6,405 3,074 160,125 25,685 134,441 11/25/14 572,406 24,337 11,682 608,425 97,594 510,831 12/12/14 501,120 21,009 10,227 532,356 85,392 446,964 12/31/14 62,734 1,999 1,280 66,013 10,589 55,424 01/29/15 78,054 2,259 1,593 81,906 13,138 68,768 02/27/15 18,036 290 368 18,694 2,999 15,695 03/31/15 45,361 62 926 46,349 7,435 38,915 04/30/15 23,362 (165) 477 23,674 3,797 19,876 06/01/15 4,179 (124) 85 4,140 664 3,476 06/22/15 3,090 (92) 63 3,061 491 2,570 TOTAL $ 1,471,822 $ 56,705 $ 30,037 $ 1,558,564 $ 250,000 $ 1,308,564 %COLLECTED 100% 100% 100% TOTAL OUTSTANDING $ - $ - $ - Report Date:7/13/2015 Prepared by: Page 5 Severn Trent Management Services Heritage Bay Community Development District Cash and Investment Balances August 31, 2015 ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE GENERAL FUND Operating Checking Account-MuniNow SunTrust N/A 0.10% $ 47,239 Certificate of Deposit-24 Months(#9194) BankUnited 02/13/16 0.52% 51,193 Money Market Account Stonegate Bank N/A 0.25% 26,635 Subtotal General Fund 125,067 DEBT SERVICE FUND Series 2014 Deferred Cost Fund US Bank N/A 0.05% 7,695 Series 2014 Reserve Fund US Bank N/A 0.05% 605,210 Series 2014 Revenue Fund US Bank N/A 0.05% 478,338 Subtotal Debt Service 1,091,243 (1) Total $ 1,216,310 Note 1 Invested in First American Obligation Fund Report Date:9/17/2015 Prepared By: Page 6 Severn Trent Management Services 'R $ r. sirH''''‘ xI R 1 ... ,r, , Heritage Bay CDD Bank Reconciliation Bank Account No. 5148 SunTrust•GF Statement No. 08-15 REV Statement Date 513172015 G/L Balance(LCVI 47,239.38 Statement Balance 5955920 Gil Balance 47.238.38 Outstanding De110010 000 Positive Arsuatmenta 0.00 "-"--_-_-- _.___............._-_ Subtotal 5958920 Subtotal 47.238.38 Outstanding Checks 12.349.82 Negative Adjustments 000 Differences 000 ...................... Ending GIL Balance 44239.38 Ending Balance 47,239.38 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount D8hlence Outstanding Checks 0/3112015 Payment 881 BRIDGING SOLUTIONS ItO 5570.00 0.00 5,57000 8/3112015 Payment 882 SEVERN TRENT ENVIRONMENTAL SERVE 5881.32 0.00 5,581.32 8/31/2015 Payment 883 STANTEC CONSULTING SERVICES INC. 81550 0.00 918.50 Tod Outstanding Check.. . ................._...._........_.._..........................__......_........_.......__. 12.349.82 Page 7 I S S SS 8N N C N r O m V) N ly m O NVSO Om N N n G 7 00 CO O OV O CO 0 to CO p M V* U) 0 m ) N . SrfR m CO 14 R CO 0. R 9O to (A Nm co NN q » VNM bMt eA y? Of W Y O) a L U Lo 0 0 0 0 0 x 0 0 0 0 0 0 0 0 0 0 -C O) O S9 N a) M M C) :y < t') t•) C) t') N m CO M V) 7 el el u) to V� N N iA V) N N V) N V) N In 1.-. 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E " 67, " # 69 ®en ei \ a, 4t M13- G } ) ; 0 LI- O 0 ] ) 0 Lo iS ) ) aoZ $ \\ \ - 7 { \ 5 \ J2f ) / \ - 22 - 0- ...e, 00 k k \ \ \ / ) \ ) 7 } } \ \ \ $ ± ± ± o / \ o -E. $ 0 o ° cn } RI• ƒ \ § / CO c R• ƒ \ 2 ( / \ / . z 0 C � 0 \ =• 0 0 0 0 » 4 2700 North Military Trail•Suite 350 Boca Raton,Florida 33431 Grau& Associates (561)994-9299•(800)299-4728 Fax (561)994-5823 CERTIFIED PUBLIC ACCOUNTANTS www.graucpa.com August 4,2015 To Board of Supervisors Heritage Bay Community Development District 210 N.University Drive,Suite 702 Coral Springs,FL 33071 We are pleased to confirm our understanding of the services we are to provide Heritage Bay Community Development District, Collier County, Florida ("the District")for the fiscal year ended September 30,2015.We will audit the financial statements of the governmental activities and each major fund, including the related notes to the financial statements, which collectively comprise the basic financial statements of Heritage Bay Community Development District as of and for the fiscal year ended September 30, 2015. In addition, we will examine the District's compliance with the requirements of Section 218.415 Florida Statutes.This letter serves to renew our agreement and establish the terms and fee for the 2015 audit. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the District's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the District's RSI in accordance with auditing standards generally accepted in the United States of America.These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements.We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will he subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis. 2) Budgetary comparison schedule Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the District and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the District's financial statements.We cannot provide assurance that an unmodified opinion will be expressed.Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the financial statements is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report,or may withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws,regulations,contracts,and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards.The report on internal control and on compliance and other matters will include a paragraph that states(1)that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the District's internal control on compliance,and(2)that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that the District is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S.generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory,or contractual requirements. • Heritage Bay Community Development District 2 Examination Objective The objective of our examination is the expression of an opinion as to whether the District is in compliance with Florida Statute 218.415 in accordance with Rule 10.556(10)of the Auditor General of the State of Florida. Our examination will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and will include tests of your records and other procedures we consider necessary to enable us to express such an opinion. We will issue a written report upon completion of our examination of the District's compliance. The report will include a statement that the report is intended solely for the information and use of management, those charged with governance,and the Florida Auditor General, and is not intended to be and should not be used by anyone other than these specified parties. We cannot provide assurance that an unmodified opinion will be expressed.Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the District's compliance is other than unmodified,we will discuss the reasons with you in advance. If,for any reason,we are unable to complete the examination or are unable to form or have not formed an opinion,we may decline to express an opinion or issue a report, or may withdraw from this engagement. Management Responsibilities Management is responsible for the financial statements and all accompanying information as well as all representations contained therein. Further,management is responsible for compliance with Florida Statute 218.415 and will provide us with the information required for the examination. The accuracy and completeness of such information is also management's responsibility. As part of the audit,we will assist with preparation of your financial statements and related notes in conformity with U.S. generally accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards.You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. In addition, you will be required to make certain representations regarding compliance with Florida Statute 218.415 in the management representation letter. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of those services;and accept responsibility for them. Management is responsible for establishing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met;following laws and regulations; and ensuring that management is reliable and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles,for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information.You are also responsible for providing us with(1)access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2)additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. As part of our engagement, we may propose standard adjusting, or correcting journal entries to your financial statements. You are responsible for reviewing the entries and understanding the nature of the proposed entries and the impact they have on the financial statements. You are responsible for the design and implementation of programs and controls to prevent and detect fraud,and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws,regulations,contracts or grant agreements,or abuse that we report. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings,conclusions, and recommendations,as well as your planned corrective actions, for the report,and for the timing and format for providing that information. � 3 n Heritage Bay Community Development District 3 With regard to using the audit's report,you understand that you must obtain our prior written consent to reproduce or use our report in bond offering official statements or other documents. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website,you understand that electronic sites are a means to distribute information and,therefore,we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management,as well as evaluating the overall presentation of the financial statements.We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from(1) errors, (2)fraudulent financial reporting, (3) misappropriation of assets,or(4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us,even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement,and they may bill you for responding to this inquiry.At the conclusion of our audit,we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures—Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control,sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures.Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and,accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However,during the audit,we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the District's compliance with the provisions of applicable laws,regulations,contracts,agreements,and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Engagement Administration,Fees,and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. The audit documentation for this engagement is the property of Grau &Associates and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Grau &Associates personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. Notwithstanding the foregoing, the parties acknowledge that various documents reviewed or produced during the conduct of the audit may be 1611 public records under Florida law.The District agrees to notify Grau&Associates of any public record request it receives that involves audit documentation. Our fee for these services will not exceed $3,600 for the September 30, 2015 audit. This agreement may be renewed each year subject to the mutual agreement by both parties to all terms and fees. The fee for each annual renewal will be agreed upon separately. The audit documentation for this engagement will be retained for a minimum of five years after the report release date. If we are aware that a federal awarding agency or auditee is contesting an audit finding,we will contact the party(ies)contesting the audit finding for guidance prior to destroying the audit documentation. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Invoices will be submitted in sufficient detail to demonstrate compliance with the terms of this agreement. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination,even if we have not completed our report.You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary,we will discuss it with you and arrive at a new fee estimate. We will provide you with a copy of our most recent external peer review report and any letter of comment,and any subsequent peer review reports and letters of comment received during the period of the contract. Our 2013 peer review report accompanies this letter. We appreciate the opportunity to be of service to Heritage Bay Community Development District and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter,please sign the enclosed copy and return it to us. Very truly yours, Graqu�&Associates Racquel McIntosh RESPONSE: This letter correctly sets forth the understanding of Heritage Bay Community Development District. By: Title: t-- 1' (CM nn➢ y f' / /S- Date: Q Heritage Bay Community Development District ,.- ( `i W 5 6 ca 41) w Ln 11.gl � L. tc v o. C a r. w% .2 %M .. c2 8 a y ` E o I v c m C1.4i $ z a 4: co W n � t.) O •.-i H a ai3 'o • bo CLIv U'A a.• � — YJ • X in �O o E b o " 'b W o d .p ,4 O -1 113 w �' O ri , 'a H W a' tt c m S. at v e a U C. 0 • C •U W CO t. 41 a6. W a• •c o $ 44 � v �°om 4. M C Q o • T ei C113 in 0 b OI j C o o .co 7 V 0 ro L2 5ti 0 1 .../ ,i , a" 1 Heritage Bay CDD Severn Trent Services Field Management Report Site Inspection - 8/26/2015 1. Lake Management:The water level has risen due to the summer rains and water is now flowing out of the outfall structures.Algae issues improved and weed growth was minimal.Additional lake maintenance information is found below, lake issues are low density unless otherwise noted. a. Algae: 1,2, 3,4,6,8,9, 10, 11, 15, 17, 19,26,&27.Great improvement was observed on lake 4 as compared to last month. 7/15/15 8/26/15 LeW ' ' '''' ' ' ' . men .,40,1= i ''''5°, e, , , , -"",'''' 4,-oir 110,,,,,imomatoor „,..„,‘„ , ,, , .„ 1,..iltver.„,. ., . , .. . ,1,1 ,..„. :,.7',;:: , --r , '''ILA 1 ',';1 ., b. Littorals:The Engineer for the LaMorada project tells me the contractor will be finished with repairs on the berm and in tract U by the middle of September. I noticed the silt fence was still in place and we will make sure it is removed as well.Torpedo grass is already heavy in the affected area, but it appears that spike rush may be coming back also. � ,,fv,,,„t,tt.toit,i.,2,,, . ,, , „ & x (':\:`_, t = "' in .' :'' 4.j f s1 �, `; 'ens P 1 .r ' r SFr II J � a\I Pil*Vicl `kt'''-';''','',1.'',:'i '4 v l 7 cl'`rr Y 4,° O 'k lg �'' #' t i ', c. Rocks:The south east corner of lake 30A continues to be an issue with the weeds.Treatment is necessary. ii a .> r uF N,: '4 ,y..2.i 'mss b' , ni l 3'` T Z - -, �}- f. a 4 , d. Weeds: No issues observed. i. Alligator Weed in Lakes: 10&18. ii. Brazilian Pepper: No issues observed. iii. Cattails in Lakes: No issues observed. iv. Climbing Hemp Vine In Lakes: No issues observed. v. Spatterdock: No issues observed. vi. Hydrilla in Lakes: No issues observed. vii. Illinois Pond Weed in Lakes: No issues observed. viii. Red Lu dwigia:No issues observed. 2 16i 11 1 ix. Torpedo Grass in Lakes: 6, 10, 11(medium density pictured below) 18, 19, 24, 30A,&30B. w 4-74414"':', 2/A' ':',e i si`.rte- #i.tirN 9 . ^. e. Fish: No issues observed. f. Trash in Lakes: Minimal trash observed, no need for a clean-up. g. Bulkheads: No issues observed. h. Clippings in Lakes:7&11. Adding additional organic material to the lakes should be minimized if at all possible to prevent the possibility of algae blooms. •••'''1",t.:`..1 :4—' -a -- .K �" # x if‘;34:';—:; ` ;~: 5 * .rrcackt f ♦ t '.4:iF 'fir f ... �, .''"‘,1; 1 \ � � h ':r 4 , ,, ° Hd �` 2. Dissolved Oxygen(D.O.)Tests:The next tests are scheduled for December 2015. 3. Lake Bank Erosion: a. Erosion is still present on the south bank of lake 2 on the western section of the lake. 41 , Z.:4:;''''::" ' . gii4'‘.::. , '',74".*„ - 1 r Vt, '-'4.4'.'"t;.;,-A4'4,!',4, `.?4 �Ys' .w . a;', 2 om t „ taa.r 'i'A', lk. j QA--: A ., ` 't. �.� �,. .� y � tea+ x'q "�*: iS .?'a + ' -c ,r 6x a st '""� v k k 3 b. The two washouts discovered on the golf course side of lake 4 during last month's inspection appear to have been repaired. No evidence of issues were still present during this month's inspection. c. The repair by Copeland Southern appears to be holding.The drain pipe has come loose and needs to be reattached.The contractor has been contacted to fix this issue. ...,,.. ,,,..•,. C.0 h" 4 74 � ,�, +� [t v 4u ' "'; '1.i -;'''''''.!'''A'''',' v r tin e *4& .c.,,,,,,, .,,,, '`:-=:,',4i` ' '' *,-..?.,-,,'.1,1,-,...,,I,,,Txrx „, ,r.504,-,- „ ""`*Y- -A4—.--4'`'';'”i E `e&. "� '=tys '"),,/, � s fir,..?; a�i.'- A . >. .:,,,� k 4 d. The south bank of lake 4 was damaged recently by a painting company when they were using a heavy lift that began to slide into the water.The HOA has agreed to repair any damage to the lake bank, Deep ruts were also observed on the bank of lake 5,it appears that this damage was caused by the same type of equipment or by the landscape crew. II .` 5 an' .' «sem ., ..y'' >,� ." --..-..`:Z.,,::,-; ---4:-,-,„.,:,,,,t--,-c..2..; .�.� � �� I� ��a�'��t qhs �r,':;1 '`'�"' 4��',a�-r:. � 1. , a fig � :: �;n� �r �� 4 r i ii'-' :' I , . :. . 4 , 10 e. Erosion on the golf course side of the bridge on lakeand 4 should was observed.berepaired The beginning to undermine the cart path to preve00nt.future damage to the cart path.The estimated cost for repairs erosion is is$500. � � r4 �, ,•;2 s k dv'. I� �R.� -may., . :'e' . �. i . 4� f. There continues to be a depression on the golf side of lake 5 that may need repair eventually.The estimated costs for repairs is$1,000.00 $1,500.00. .r &3 t kWY g tp t P.t ,�y 1 g. Changes were made to the 17th hole(lake 5)as you to make sure that can see in the before and after photos.We will continue to monitor this area erosion does not develop in this area with the new slope to the lake bank. t �"�a r Y -'1-. , 'o.",',17. ' -,-,,,, , .- ill/ V„ 4.,‘;.4:1 9,11ift ,, ! 4 A‘.. tt ,ii 5 J, h. A washout just off the cart path on the golf course side of lake 13 has been filled with sand,but may need to be filled with a more suitable material that will not wash away with heavy rains.We will continue to monitor this area. t Sy 4^ f xz� r. ? ;4 Asa� 'Y.a�:;a. . ;' S« •Y6 ' gqy y 2" 40140 b,64., � �k bl I. The washout has reappeared on lake 19 where the golf course has made a repair previously. Gravel fill or rip rap is recommended to be used instead of sand for the repair to help withstand the heavy water flow this area experiences. cy ,.-t:::-.4._•4-4,44.4„ ::--.:::::„..-g� 7 ; im. r J. The golf course has filled in the erosion mentioned previously on lake 24 with pellets left over from the course aeration. sfilt x'"'ort s ;•% 1 •,- ��}y-�, g. r ,v .�� v ,ytz '� 'S'' .' n 9Rbs$ "*r a 4 ¢ i 1f 4,A,*.,:*„; ; a'' Pd.v' . Sys sF • ..,4-'f't''' ,t.4'. '*i7 ��rr - l'R rA >F=,;':'-':',44,,,e # d .. ,,`�.. « �i,A, mac:.: V a....T-.. , xs' �,$, 6 , E 161 . . 4. Storm Drainage System: a. Control Structures:Water was observed flowing unimpeded to the Cocohatchee Canal(L30000O3& L30000O2 pictured below). reig CaC Gig?-.__ `-''`*T`A4, f 4. ar{ /.,r.e,:r�.a��si�iea+40$U4. . t . tO %Ut0:0 � „, . i i outou�wll y•outatiitititowleitenit".iii' „ ,.., . ., 1, caritoattitoutioreu mo„ f. , ,,.. ., tt. am/ 4k,../ -'.. ,,-„.. ..„' �� V. rr k x..\ tt !, t* ' ' x i Irv! 'P �' I. MRI removed the blockage in the inter-connect between lakes 12 &20 and water is now flowing properly as illustrated in the photo below of L12L20. PrierrH qino „, .., 10.41,,,„ . filirob,.."..imelbp,./..r. ii. Cattails were observed in structure W2L30 that need to be sprayed out. t % 1 ^." '\ J t rte,'it-k i ' i'•._ SILT.� La fVV_�. q i '..1k1:1-4,:e.,..7 4,,,,.0.-0,, rtAtt b. Drains: No issues observed. c. Roadway Catch Basins:No issues observed. d. Catch Basins: No issues observed, e. Inter-Connect/Drain Pipes: No issues observed. 7 f. Illicit Discharges: No issues observed. g. Lake Drainage Pipes: i. A drain at the north west corner of lake 1 in the cart path is showing signs of erosion again.This issue should be addressed to prevent possible damage to the cart path.The estimated costs for repair is$1,000.00. .0.= ''.- ,,, .14174'4.,'44 , ,t,,''. ' r. 4*.',7--• ,. .' ' 41, , h U. The repairs Buttonwood is doing behind Terrace S is almost complete.The connections just need to be made in a few locations.We will ensure that the connections are made appropriately. r r• 0,7044',;:r1� . %z ',`,01.„:40:411;11.' rAb }f � • .met t� y .` v 4 8 ti `44.1 fx , ^.%P / '� '''•5%' -,,,,..z.� ;j ii r � �i % < - r y if 14 - a k ;pz.`, -tae , a .s'a*'y y'^ ',� 4 z Ij '., , s'a,�,.. ` +,'�. 1 ' kV /''4411(;,4 8 1611 5. Fish/Wildlife Observations: Island applesnails and eggs were observed just outside the outfall of lake 30B.These snails are a non-native species to Florida. The Florida Fish and Wildlife Conservation Commission and the Florida Department of Environmental Protection are sponsoring research to assess the potential effects of this introduced species. Clusters of pink(NOT white)eggs are encouraged to be destroyed. G LT 'lx A 1,moi•' • ®Bass ®Bream ❑Catfish Gambusia ® Egrets ®Herons ❑Coots ❑Gallinules ®Anhinga ❑Cormorant H Osprey ❑ Ibis n Woodstork ❑Otter ®Alligators ®Snakes ®Turtles Other Species: Tilapia,Jack 6. Residential Complaints/Concerns:No issues reported. 7. Non-CDD Issues Observed: a. The pile of rip rap mentioned in last month's report is still present on the southwest corner of lake 2 on the western section of the lake. Trash items from this pile were floating in the lake. 1 ax 9 16 I .1. L:1 I b. The two Brazilian pepper trees observed off of the tee boxes on holes 5& 25(lakes 1&27) have been removed. t w , f • �y A g t 3 Z h ". .;_ _ fir! kip' ' t r X w y°: 4 • } r X M . .4„ .),. c. The control structure behind the clubhouse pool was found covered with heavy debris.The structure was cleaned off, but regular maintenance of this area should be performed to prevent possible`flooding issues. 'y k yin 4 4@ c - ,11A, , 4,.,,.,, ..-.-1 ., �,. .mak ,.."*.°).!:,,,,,,,„6.1-� -'... te „,i.,..,-,... �, a - v " ' r ::t , „ 4,y Y `" `-'''it;S:4' S ' , � a Ap t4 'y j- kfiY� 10 61 11 M. } d. A broken irrigation riser was observed on the south west corner of lake 9 off of hole 7. ,,,,.... -..,,,,,qt-.,,-,..,.- + � .. s"" s� „ 4 � r e ��1 � ,. W▪ b e. Water was observed flowing fre-,'-i.:4:V.V.4.:;;!,',-'''',2-.•?a,,,,,--.43., ely through the control structure to the west of Escambia Bay Court in the Quarry preserve area. ,.,. . ,.. '-'?47*'%:.,F, �3j)j o-k *,,,,8'• �� i▪ d � i 5 i \sy yam. R - , { 1�. OX . / - • .>. ,•.. 7.11..,y#. nR' �sa'�'J.• <. �G � ,. 11 16 1 1 A 8. Follow up items: Heritage Bay CDD Follow Up Tasks Summary Follow Up Task Reported On Assigned Action Completed Erosion on lakes 1,2,4,5,6,10,12,14,17,19,22,23,24,308 11/25/2014 Floating Pipes lakes 1,2,5,7,8,9,10,11,13,14,17,19,24,26 9/25/2014 Repair broken pipe on lake 3 5/27/2015 GolfCourse In Process Repair pipe on lake 5 5/27/2015 Golf Course In Process Remove Brazilian pepper trees on holes 5&25 7/15/2015 Golf Course Completed Remove trash on the bankoflake 2 7/15/2015 Golf Course Field Manager Tasks Inspect video of Interconnect recordings 9/25/2014 Completed Write letter to The Quarry requestingremova I ofBriziilian Quarry Community 10/17/2014 In Progress Pepper Trees Associaiton Discuss with Superintendent when Golf Course trimmings In the lakes 10/17/2014 GolfCourse water recedes Lake Bank Review On Going Littoral Planting Reviews On Going Erosion Restoration Site Visit Completed Contact Southwest Development regarding lake 27 repair 7/15/2015 Southwest In Progress Development CDD Contractor Tasks Spray out grasses/weeds along lake banks mentioned 7/15/2015 Lake&Wetlands Completed Spray out weeds on 30A&in control structure W2L30 8/26/2015 Lake&Wetlands HOA Contractor Tasks Homeowner Complaints/Concerns 12 161 1 Heritage Bay CDD Severn Trent Services Field Management Report Site Inspection -9/16/2015 1. Lake Management:The water level continues to be elevated with the heavy rains.Algae issues are increasing as expected in the summer months with the warmer temperatures, but need to be watched.A pontoon base was observed tied to the dock the day of the inspection. Additional lake maintenance information is found below, all lake issues are low density unless otherwise noted. }l(S—! • 4ax. „tat a. Algae: 1, 2, 3,4, 8 (moderate), 10, 11 (moderate), 12, 15, 19, 20,25,27 (moderate), &30B. Lake 11 Lake 27 474 i 7 0 v. 1 1 t b. Littorals:The littorals continue to be healthy and appear to be spreading throughout the lake banks.A growing palm tree needs to be removed from the canna on the west side of lake 20 of off hole#1. : r e r FhiiJ C» l+.mye;e;.y clt,L coir : c. Rocks:The southeast corner and east side of lake 30A continue to be an issue with the weeds.Treatment is necessary. ns a s < 'itit -V �3 d. Weeds: There were groupings of unidentified weeds that should be $ sprayed out on lake 21.Additional weed details are below. ','.4 �11 4! fy, ya�'t' '� �� 4 i 4--..f.;:4'..� ut, r � ` ' ' �"ice, d w €. � " � 4 i,� V. x r rvy zu a`�TM a< 'k r°x t, v. 9 17r, 'C'''''14#41-4W ' J. Y sv. "w. } 3 y'}B<�., t j• �¢t ..S t 1 A t, 8-` < t,,,,,.:5:-, R ski.. :$rr ,� •- t .-',,,j;..v3 ff f +:` ... S`' I. Alligator Weed in Lakes: 10& 18. ii. Brazilian Pepper: No issues observed. iii. Cattails in Lakes: No issues observed. iv. Climbing Hemp Vine in Lakes: No issues observed. 2 v. Spatterdock in lakes:2 (pictured)& 12.Several clusters were observed in lake 2 and should be sprayed out to prevent additional clusters from forming. t t ° 1\ i. 1 { Y^ 1d 111 t vi. Hydrilla in Lakes: No issues observed. vii. Illinois Pond Weed in Lakes: 30A&30B.The pond weed is starting to become pronounced once again.Treatments will resume once the water levels decrease. 4w OK)) /T 4 2 viii. Red Ludwigia in lakes: No issues observed. ix. Torpedo Grass in Lakes:3, 4,5(high), 10(moderate), 11 (moderate), 12, 18, 19,20(moderate), 21,24,&30A, Lake 5 Lake 20 e. Fish: No issues observed. 3 -, , f. Trash in Lakes: Minimal trash observed, no need for a clean up. g. Bulkheads: No issues observed. h. Clippings in Lakes: 10, 12, &30B.Adding additional organic material to the lakes should be minimized if at all possible to prevent the possibility of algae blooms. Lake 12 Lake 30B `tt s'''l risk , , , . ,r '.'nom' �".�� rt�X,u�j °y cif F� Sf�+,.3 !T4 ', 3.1'''''',/71, 4,..,'‘';:'';','''-'-' '47 '7'.:: '��' - `'"�a "fit, � �.��.kr i>^` � x tib * av xn. � : lk c � -s em s , ,,,t,,�... t% � '°r t '.',-•‘2,-,i:';'‘-':-,:.-.1';',,,+. r 2. Dissolved Oxygen (D.O.)Tests:The next tests are scheduled for December 2015. 3. Lake Bank Erosion: a. Anew washout was discovered on the homes side of the southwest corner of lake 4 just off of the green of hole#13.Adding filter fabric and rip rap would likely repair this area.The estimated cost for repairs is $500.00-$750.00. vw;� ' 5 r- - . t -r. .. . 4' r� •� . a u r a "1x .k ,.., 4 16 I I, L31 b. The deep ruts observed on the bank of lake 5 have been covered with new sod. r :,_:778",;t4,447:--,- -,- •-, ._'.'''.-, ..yam . z • ` :� L "'!& - eY': Fi` -:.A3.,--.4:4, r .remayv ` 04: .� '' ,..,....,.4,- fi"-n , •. b-�+ :ricV.'.'"::-":.4'4,04".'" s Fnh bf4. 4 ,,a r. ,x .7 a '. c. Copeland Southern has re-secured the drain pipe that was floating after the repair on the southwest end of lake 5. �.� "�?"—� '^ # "7�7. x k--�',`:� �, ',,r,* --,,,,,,,Ftp. '4A=':,-"�i .4.• � ' ti - d. The washout just off the cart path on the golf course side of lake 13 has recently been covered with filter fabric and rip rap. 1 r . did s ' ' A.,.- t, e a.44.,tt , Ft %' r0�." A `' tea? 4# { ' �.,; - .,w `" a k a.4',,,, '. . '4''' *.' N. V',"'e,-',',':,`,''' .•44ifit VI' ' ,- , tt. lit.l.1 t iF 5 I 1 4. Storm Drainage System: a. Control Structures: i. The shrubbery covering L5L6 should likely be cut back so that drainage is not impeded. Y {r ,8 : - R '�h' k to �{V. �� v - 'fit I �, ' xq • S � t ,' h - r .lto b -I'' At �{ 4 yf ','w ii. Cattails were observed in structure W2L30 that need to be sprayed out. ' ' s ,- ', "s1,-ii-, *,—,w f' 1 fr - '� i `� itg, ` irt'st 4-t„, F 1:;':'4 ' may, 1 gS ; ,`f,, b. Drains: It is helpful if grass is trimmed away from all of the drains to help improve drainage during heavy rains.A few drains behind the homes off of Smokehouse Bay Dr.were covered with grass. YL , ,..4,,, ,.,,,,,,,,,,,, Skir, iloaylk, '‘Al-t,...,t,,,,,,, ,.' ,....4ei-, ,t ,,,4 ..,h ,,, ,„„:„,, � # + e tz t I � ,.ate # s0 r c. Roadway Catch Basins: No issues observed. d. Catch Basins: No issues observed. e. Inter-Connect/Drain Pipes: No issues observed. 6 1611 f. illicit Discharges: No issues observed. g. Lake Drainage Pipes: No new issues observed. 5. Fish/Wildlife Observations: D Bass ❑ Bream 111 Catfish ❑Gambusia ®Egrets ®Herons 1]Coots ❑Gallinules ®Anhinga 111 Cormorant ❑Osprey El Ibis El Woodstork ®Turtles ❑Otter ®Alligators ❑Snakes Li Other Species: Rabbit 6. Residential Complaints/Concerns: No issues reported. 7. Na. The pile of rip on-CDD Issues Observed: rap remains on the southwest corner of lake 2 on the western section of the lake. ` ,fir=w�, , Vie. . er tree b. A Brazilian peppwas observed off of the green of hole#8. ,N" r 1 & 7'f 3„,;: 4.,„:; A t i , ill,,-',..-,, ,., - , -43,- , .,,,,. ,,,,x fi R } ,fi #,_ 7 161 1 1 c. A broken irrigation riser is still present on the south west corner of lake 11 off of hole #8.This was mistakenly reported as lake 9 and hole#7 last month.The irrigation break appears to be causing an erosion issue and should be repaired. fir: tk ,t'4 *.„.,t.',,,,,, , •a ku '0Sat4 : „'' litre ` -- 'fi , `,'' Si��hh 1,„;1` ,affi -' $ 4 ? 1 '- 1. 3 �"Ak--, ti viii '`. d. The control structure behind the clubhouse remained free of debris this month. a Maa ".„S -1. kt `'c ‘,',-4,/,t, 1 F 11 t i W.� l ' tom ."a �4,, 1 1 ,' q4 =t I e. A tree was observed blown over behind the townhomes on the northwest corner of lake 30B. , - ' ':' : ' ',..:10*;''' 1,'''''1;`,.'g,IlY''' 410 ,,,,,,,, -0,;.-"4'') ,.‘t'et'qfP4-.14. ''''. ' ' ' 610‘' c y. 5"7;:.;, 1 ' , y-ij ,z,-,::":„,-,,„.„-,-,'..,;;;-4, -. -/ 8 .5. 0 J., 13 1 i 1 .1 ..„,‘ 41 f. A dead royal palm was observed on the southwest corner of lake 30A near the dock. A ' '' g. The contractor for LaMorada has installed new landscaping on the berm in front of Tract U.We have contacted the Engineer for this project and requested that WCI be notified that the plantings are not adequate to restore the landscape. Pr ,.. +r .?0 . �"t fe & f l : iSt•T d to a *, rm h. A broken riser was observed in the berm landscaping in line with the outfall of lake 30B. f ' 140 7- _ s - i~ iii� r'. N, f� fie*'tt. L i ve_.„.,,,r. � r-,,„,: a! n �A cA ' 1 **r*,ti ' } ; 9 1c : 43 ....,?4.. 4 t4,,... 8. Follow up items: Heritage Bay CDD Follow Up Tasks Summary Follow Up Task Reported On Assigned Action Completed Erosion on lakes 1,2,4,5,6,10,12,14,17,19,22,23,24,30B 11/25/2014 Floating Pipes lakes 1,2,5,7,8,9,10,11,13,14,17,19,24,26 9/25/2014 Repair broken pipe on lake 3 5/27/2015 Golf Course In Process Repair pipe on lake 5 5/27/2015 Golf Course In Process Remove Brazilian pepper trees on holes 5&25 7/15/2015 Golf Course Completed Remove trash on the bank of lake 2 7/15/2015 Golf Course Repair irrigation riser on lake 11 causing erosion 9/16/2015 Golf Course Field Manager Tasks Inspect video of interconnect recordings 9/25/2014 Completed Write letter to The Quarry requesting removal of Brizillian 10/17/2014 Quarry Community In Progress Pepper Trees Associaiton Discuss with Superintendent when Golf Course trimmings in the lakes 10/17/2014 Golf Course water recedes • Lake Bank Review On Going Littoral Planting Reviews On Going Erosion Restoration Site Visit = Completed Contact Southwest Development regarding lake 27 repair 7/15/2015 Southwest In Progress Development COD Contractor Tasks Spray out weeds on 30A&in control structure W2130 8/26/2015 Lake&Wetlands Address algae concerns&various weed issues on lakes 2, 9/16/2015 ' Lake&Wetlands 5,8,10,11,12,20,21,&27 Cut palm on the west bank of lake 20 9/16/2015 Lake&Wetlands HOA Contractor Tasks Homeowner Complaints I Concerns 10 16 1 1 NOTICE OF REVISED MEETING SCHEDULE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The Board of Supervisors of the Heritage Bay Community Development District will hold their meetings for Fiscal Year 2016 in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard, Naples Florida, at 9:00 a.m. on the first Thursday of every other month unless otherwise indicated as follows: October 1,2015 December 3,2015 January 7,2016 March 3,2016 May 5,2016 August 4,2016 The meetings are open to the public and will be conducted in accordance with the provision of Florida Law for Community Development Districts. The meetings may be continued to a date,time,and place to be specified on the record at the meeting. There may be occasions when one or more Supervisors will participate by telephone. Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (954) 753-5841 at least two calendar days prior to the meeting. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. Calvin Teague District Manager I I 161 1 1 . r1O6J MINUTES OF MEETING HERITAGE BAYCOMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday,October 1,2015 at 9:00 a.m.in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida. Present and constituting a quorum were: Edwin Hubbard Chairman Ronald Grant Vice Chairman(via telephone) John May Assistant Treasurer Dennis Gagne Assistant Secretary Richard Brodeur Assistant Secretary Also present were: Calvin Teague District Manager Greg Urbancic District Counsel Ralph Verrastro Bridging Solutions,LLC Residents The following is a summary of the actions taken at the October 1, 2015 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. On MOTION by Mr. May seconded by Mr. Brodeur with all in favor Mr. Grant was authorized to participate in the meeting via telephone. SECOND ORDER OF BUSINESS Public Comments on Agenda Items • A question on bond refunding was addressed. FIFTH ORDER OF BUSINESS Old Business A. Loan Update and Related Information 161 October 1, 2015 Heritage Bay CDD • Mr. Teague reported the loan documents have been executed; and the bank is requesting a resolution authorizing the loan. • Mr. Doragh presented Resolution 2016-1, authorizing the loan, for ratification by the Board. On MOTION by Mr. May seconded by Mr. Gagne with all in favor Resolution 2016-1 accepting a proposal of CNLBANK to provide the District with a loan in order to finance certain capital improvements of the District; approving the form of a loan agreement; authorizing the issuance of a promissory note pursuant to such loan agreement in the aggregate principal amount of not to exceed $250,000.00 in order to evidence such loan; authorizing the repayment of such note from a covenant to budget and appropriate legally available non-ad valorem revenues; delegating certain authority to the Chairman, District Manager and other officers of the District for the authorization, execution and delivery of the loan agreement, promissory note and various other documents with respect thereto; and providing for an effective date was adopted. THIRD ORDER OF BUSINESS Approval of the Minutes of the August 6,2015 Meeting Mr. Teague stated each Board member received a copy of the minutes of the August 6,2015 meeting and requested any additions,corrections or deletions. On MOTION by Mr. Hubbard seconded by Mr. May with all in favor the minutes of the August 6,2015 meeting were approved. FIFTH ORDER OF BUSINESS Old Business(continued) B. Memorandum of Understanding • Mr.Hubbard reported the Memorandum of Understanding has been executed. FOURTH ORDER OF BUSINESS Bridging Solutions Update and Presentation of Proposed Bid Package 2 October 1, 2015 Heritage Bay CDD • Mr. Verrastro presented an update on the progress of the bank repair at the entrance bridge. Work item plans and the bid form for the retaining wall repair were reviewed. > The schedule was reviewed with the bid opening scheduled on November 16,2015. > Bid and Performance Bonds will not be required. ➢ There will be no penalty or bonus for early or late completion. > Project is to be completed by April 15,2016. • A draft contract for the project was reviewed. There were no objections from the Board. FIFTH ORDER OF BUSINESS Old Business(continued) C. Lake 15 Homeowner Repairs • A lengthy discussion ensued with regard to the request from two homeowners to share the expense of drainage improvements at their homes with the CDD picking up one third of the project expense. IMr. Grant MOVED to approve CDD paying one third of the $5,700 expense of the drainage improvements and Mr. Hubbard seconded the motion. • Further discussion followed. On VOICE vote with Mr. Grant in favor and Mr. Hubbard, Mr. Gagne, Mr. May and Mr. Brodeur opposed the prior motion failed. • A letter will be sent to the residents notifying them of the Board's decision. D. Transfer of Environmental Resource Permit 11-02234-P from Lennar to the District Update • The Board agreed to request a 90 day extension on the transfer of the permit to the CDD in order to verify the title on all of Lake 30B. 3 r 4 >v October 1, 2015 Heritage Bay CDD E. Umbrella Association Update • Mr. May provided an update on the Umbrella Association; a copy of which is attached. He noted they are meeting on a regular basis. • An updated list of control structures maintained by the CDD was reviewed. A copy will be sent to the Umbrella Association. F. Letter to the Quarry&Heritage Bay Umbrella Association • The Letter to the Quarry and the Umbrella Association was reviewed. G. Water Management Program • A bathymetric mapping proposal from Aquagenix was reviewed. There was concern with the costs and funds not budgeted for this project. Other alternatives will be reviewed including performing some of the work in-house and the use of aerators. H. Summer Lake Work Update • The lake bank restoration project balance sheet was reviewed. • It was reported all work is complete. SIXTH ORDER OF BUSINESS New Business A. Engineering Qualifications Review • Proposals for engineering services were received from Hole Montes; Peninsula Engineering; and CPH Engineering. • An Engineering Review Committee was established consisting of Mr. Gagne and Mr.Brodeur. On MOTION by Mr. May seconded by Mr. Hubbard with all in favor establishing an Engineering Review Committee consisting of Mr. Gagne and Mr.Brodeur was approved. • Interviews will be scheduled and a recommendation brought back to the Board at the December meeting. SEVENTH ORDER OF BUSINESS Manager's Report Mr. Teague addressed the following: A. Approval of Financials,Check Register and Invoices • The financials for the period ending August 31,2015 were reviewed. 4 October 1, 2015 Heritage Bay CDD On MOTION by Mr. May seconded by Mr. Gagne with all in favor the August 31,2015 financials were accepted. B. Engagement Letter with Grau&Associates FY 2015 Audit • An engagement letter with Grau&Associates to perform the fiscal year audit was presented. The$3,600 fee remains the same. On MOTION by Mr. May seconded by Mr. Hubbard with all in favor the Engagement Letter with Grau & Associates to perform the FY 2015 audit was accepted. C. Field Manager's Report • The Field Management Reports for site inspections conducted on August 26,2015 and September 19, 2015 were reviewed; copies of which are attached for the record. • A new contract with Lakes&Wetland defining expectations will be prepared. D. Follow Up • Items were previously addressed. EIGHTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. TENTH ORDER OF BUSINESS Supervisors' Requests and Audience Comment • Supervisor Hubbard reported on a request from the FIB Golf& Country Club to have their practice area enlarged;having a bulkhead installed on the driving range lake. • It was requested the Quarry install No Hunting signs on the Heritage Bay CDD side. 5 161 wetv Et 1 October 1, 2015 Heritage Bay CDD • Supervisor Grant requested the meeting schedule be revised based on the schedule used last year. On MOTION by Mr. Hubbard seconded by Mr. May with all in favor the 2016 fiscal year meeting schedule was revised as follows: October 1, 2015 December 3, 2015, January 7, 2016, March 3,2016,May 5,2016 and August 4,2016. • Mr.Ken Bynoe commented on gutter installation. • Mr. Aaron Zimmerman representing Southport Environmental Group introduced himself and requested guidance in familiarizing himself with the District. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Gagne seconded by Mr. Brodeur with all in favor the meeting was adjourned at 10:46 a.m. Calvin Tea:- - _ Edwin Hubbard Secretary Chairman 6 161 1 U2 Heritage Greens Community Development District Board of Supervisors George Coombs,Chairman Calvin Teague,District Manager Jim Marshall,Vice Chairman Greg Urbancic,District Counsel Marsha Coghlan,Assistant Secretary James Carr,PE,District Engineer Henry Michaelson,Assistant Secretary John Jordan,Assistant Secretary Meeting Agenda October 19, 2015 — 6:00 p.m. 1. Roll Call (? 2. Approval of the Minutes A. September 21,2015 Audit Committee Meeting �f♦' B. September 21,2015 Regular Board Meeting 3. Audience Comments 4. Old Business A. Resident Data Base Update B. Security Contract Update. C Proposal for Guard Gate Bathroom D. Northeast Property Brazilian Pepper Removal 5. New Business A. Vertex Fountain Maintenance Renewal B. Traffic Engineering Feedback C. Golf Cart Rental Agreement D. Daily News Delivery 6. Manager's Report A. Follow-Up Items—Vehicle Violations Report B. • Motion to Assign Fund,Balance C. Financial Statements 7. Attorney's Report 8. Engineer's Report 9. Supervisors' Requests and/or Comments 10. Audience Comments 11. Adjournment NEXT MEETING IS SCHEDULED FOR NOVEMBER 16,2015. District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org 1 6 1 1 g 4x:s >Ad Proof apirs Battu News Sales Rep:lvonne Gori(N9103) Phone:(239)262-3161 Email:ivonne.gori@naplesnews.com Date:09/25/15 This is a proof of your ad scheduled to run on the dates indicated below. Account Number 531310(NO2T,69) Please confirm placement prior to deadline by contacting your account Company Name:HERITAGE GREENS COMMUNITY rep at(239)262-3161. Ad Id:713957 P.O.No.: Total Cost:5453.36 Contact Name: Email:Jane.Ben-Hayon(a7stservices.com "lag Line:Notice of Meetings Heritage Greens C Address: 210 N UNIVERSITY DR #702, CORAL SPRINGS, FL, Start Date: 10/01/15 Stop Date:10/01/I5 33071 Number of Times:I Class:16180-Notice Phone:(954)753-0380 Fax:(954)755-6701 Publications:ND-Naples Daily News,ND-Internet-naplesnews.com I agree this ad is accurate and as ordered. Notice of Meetings Heritage Greens Community Development District The Board of Supervisors of the Heritage Greens Community Development District will hold their meetings for Fiscal Year 2016 at 6:00 p.m.at the Heritage Greens Community Center,2215 Heritage Greens Drive,Naples,Florida on the third Monday of each month as indicated below: October 19,2015 November 16.2015 January 18,2016 February 22,2016 March 21,2016 April 18,2016 May 16,2016 June 20,2016 July 18,2016 August 15,2016 September 19,2016 There may be occasions when one or more Supervisors will participate by telephone. Meetings may be continued to a date, time, and place to be specified on the record at the meeting. Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at(954)753-5841 at least two calendar days prior to the meeting If you are hearing or speech impaired,please contact the Florida Relay Service at(800)955- 8770 for aid in contacting the District Office. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. Calvin Teague District Manager October 1,2015 No.713957 Thank you for your business. Our commitment to a quality product includes the advertising in our publications. As such,Journal Media Group reserves the right to categorize,edit and refuse certain classified ads.Your satisfaction is important. If you notice errors in your ad,please notify the classified depart- ment immediately so that we can make corrections before the second print date. The number to call is 239-263-4700. 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Remove and reset 1 tiolet. Install tile straight. Supply and install marble threshold. Total = $750.00 Sent from Yahoo Mail on Android 10/5/2015 6 2, 4 Aquatic Vertex MMakeInc. Water Features ake 8 Wetland lake Aeration Systems Management Services 8 Floating Fountains September,2015 Mr.Chris Pepin Heritage Greens CDD do Severn Trent Management Services 5911 Country Lakes Drive Fort Myers,Florida 33905 RE: Account#5284-8 Notice of Automatic Renewal Dear Mr.Pepin: The anniversary date of your FOUNTAIN CLEANING program is December 1,2015. Reminder: If bulb replacement is required during our scheduled fountain cleaning,Vertex will automatically replace the bulb and charge its customers for parts cost only. If,however,a customer supplies the bulbs,Vertex will charge a fee for bulb replacement. Under the terms of your"automatic renewal"agreement,we will extend your program for an additional twelve month:. Our annual review of your account indicates that costs of services were higher than anticipated: therefore, we ale requesting an increase in the payment to maintain your fountain equipment to your satisfaction. FROM:$150.00 Quarterly 10:S154.00 Quarterly Effective December I.2015 Please note that salesisurtar will he added upon invoicing. You will find that the continuity of this program will help extend the life of your fountain and prevent the high cost of repair. If you have any questions regarding your cleaning program,please give me a call on or before November I. Otherwise, no action is required at this time and your contract will renew automatically on December I. We appreciate your business and look forward to another successful year ahead! Sincerely, C(4/ Chris Byrne Sales Manager CB/kr CORPORATE OFFICE STATEWIDE LOCAL OFFit3ES 2100 NW 33rd Sneer,Pompon Beach,ft 33069 fon Myws•fort Nita*Jacksonville•Mtamt•Pump**.&ouch 1.800.432-4302 • For.954.977.7877 Sanford•Sarewlo•St.Psbiskrurg•Sun City Worley Chapel-W n!wC3aidos 1. 6 i i rt te = 4 LL .. LLLLLL. uwJLLJJJJJ1 ...,,,__,„„_,„.LLu U. „ JJU.... � .. u..u. .ww LLLLo w._ o . - �. 1iolz; m� ° ? 8 5,% moaz . - , 48 . do, gYZma�CONUw a..,. asm o �2a mRX80.2o,;!unc, ° U §2o4 2 Ntlime Ommmoma0D,t,0� .- (9nmxOeu sDOmoammJ0.4‹,.m >11-..Jo M o do 4'm U> {� c O gi Al G g r N 'g m m 7 Z 'e Oat E (02 > c Y c N :._ ' �,� € 2m� � � mUE � �Ua `� `�Q25o'(vU �Uo " `�$'Z � � $ 59i1,2 ,-9.0212. .0.1,01 .,A,. � E o¢t•-a'nu.U ',,,,, m. mom`8 Eom�,'`7iU8a, u. 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V V V V V V (0 N laraaai-,4 ..—=:.m "a�a��aasaaiz.- aaas" aaa�a�� o aa---.-ccaaaaN�aaaaaaTy � M Y5 -6aaaaaagagg''". =asp •.N 03 0 NCO h CO m 0.-N CO V M CO n CO m po NDN N 74 41V .. lA FASTSIGNS ESTIMATE: 348 67671 More than fast.More than signs" Estimate Date: 10/12/2015 12:54:50PM FASTSIGNS Page 1 of 1 Salesperson: Mackenzie Bledsaw Entered By: Mackenzie Bledsaw 12211 S.Cleveland Ave. Phone: 239-274-0744 Date Printed: 10/12/2015 1:04:38PM Ft.Myers,FL 33907 Fax: 239-274-3151 Email: 348@fastsigns.com Project Description: 18x12"Alum signs No Parkikng (no arrows); 10"Metal Stop sign Customer: Heritage Greens CDD 5911 Country Lakes Blvd Ordered by: Justin Faircloth Ft.Myers,FL 33905 Phone: (239)245-7118 x 306 Email: justin.faircloth@stservices.com Dear Justin: Thank you for considering FASTSIGNS of Fort Myers for your sign needs. If you have any questions,please call me at 239-274-0744 or e-mail me at 348@fastsigns.com. Sincerely, Mackenzie Bledsaw CSR PRODUCT DESCRIPTION QTY SIDES H x W UNIT COST TOTALS Aluminum.040 Aluminum.040 with printed vinyl 4 1 18 x 12 $33.21 $132.84 applied. Color: Black on White Text: NO PARKING STANDING STOPPING ANYTIME Max-Metal Non reflective stop sign 1 1 10 x 10 $24.28 $24.28 Text: STOP TERMS: Payment due upon order placement. Line Item Total: $157.12 ESTIMATE RECEIVED/APPROVED BY: Tax Exempt Amt: $157.12 f � Subtotal: $157.12 X Taxes: $0.00 CUSTOMER SIGNATURE DATE Total: $157.12 P.O./Credit Card# Exp: Deposit Required: $157.12 Bill To: Heritage Greens CDD Attention: Justin Faircloth 5911 Country Lakes Blvd Thank You for choosing Ft.Myers,FL 33905 FASTSIGNS Copyright©2015 FASTSIGNS International,Inc More Than Fast More Than Signs.TM SYSTEM\FASTSIGNSCRYSTAL Ectimal.Flla1 R 2 Faircloth, Justin From: FASTSIGNS 348 <FASTSIGNS.348@fastsigns.com> Sent: Monday,October 12,2015 1:09 PM To: Faircloth,Justin Subject: brackets Attachments: bal_imagejpg;cbl chevron_bracketjpg Hi Justin -I found these two options for mounting the new NO Parking signs. The chevron bracket are$65ea and the other one is only$14.50 ea-the latter would mount to the top of the post and wed have to make sure to order the correct angle for perpendicular installation Here is a description of each: Product Name: Adjustable Chevron Brackets Description: • Signs can be adjusted to a desired angle after the sign post has been driven • Position of the sign post itself is no longer critical • Bracket allows sign to be seen from both directions • Holds 12"x18"and 16"x24"signs Item Code: CB1 Item Description: Adjustable Chevron Bracket Product Name: Economy Street Sign Brackets Description: • Economy street name sign brackets for use with U-Channel Posts • Mounting screws included Item Code: BA1 Item Description: Bracket to attach Flat Sign to a U-Channel Post,3 3/8"slot Mackenzie Bledsaw FASTSIGNS®of Fort Myers j 348@fastslgns.com 12211 S. Cleveland Ave., Fort Myers, FL 33907 Phone: 239-274-0744 I Fax: 239-274-3151 www.fasts lns,com1348 NOW YOU CAN PAY ONLINE. CLI�/Cf/ERE! 1 161 i 32 Bill To: StalkShip to: Heritage Greens CDD Liettill Heritage Greens Guard House do Severn Trent Services at entrance of 2215 Heritage Greens 210 N.University Dri Ste#702 __�.••�� Dr Coral Springs,FL 33071 Naples,FL 34119 Estimate: 1613 Rep: NE Date: 10/17/2015 Cleaning Agreement We are pleased to quote the following REVISED scope of work for Heritage Greens CDD I Severn Trent Services. GUARD HOUSE CLEANING IX PER WEEK UNLESS OTHERWISE NOTED: ENTRY DOORS: Clean glass entry doors to remove marks,finger prints and smudges. De-cobweb interior and exterior of guard house.Remove debris from decorative trim around guardhouse. RESTROOMS: Clean&Sanitize Restruoms.Includes wiping/cleaning toilets,sinks&urinals inside and out. Washing mirrors and other wall fixtures,dusting walls partitions and light fixtures. Restocking ROLL paper towels and soap dispensers from customer provided stock. Empty trash receptacles and replace liners as needed from customer provided stock. OFFICE AREAS: Vacuum all rugs&carpeted areas.Sweep and wet mop all hard surface flooring with disinfectant neutral cleaner. Wet wiping down of surfaces including interior window sill,furniture,wall decorations,lighting fixtures,under phones and other desk implements,remove dead bugs from desk and ledges.Remove cobwebs from corners of walls,etc. Empty trash receptacles and replace liners as needed from customer provided stock. Monthly Service Fee:$195.00(INCLUDES IX PER MONTH EXTERIOR WINDOW CLEANING) Monthly Service Fee:$265.00(INCLUDES 2X PER MONTH EXTERIOR WINDOW CLEANING) Monthly Service Fee:$344.00(INCLUDES WEEKLY EXTERIOR WINDOW CLEANING) Ala Carte Service Fee:$50.00-ON DEMAND EXTERIOR WINDOW CLEANING PLEASE CIRCLE THE DESIRED WORK FROM THE CHOICES ABOVE. Taxable Sale *Price includes:Commercial cleaning equipment and cleaning solutions,supervised and trained personnel.Florida State Sales and Use Tax (when applicable)is not included. *Upon acceptance of this proposal the Customer and/or any property management company hired by the customer hereby agrees NOT to offer employment to any employees or subcontractors that worked for SWFL Crystal Clean LLC for a period of 24 months following termination of this agreement.Violation of this non-compete agreement will result in liquidated damages due to SWFL Crystal Clean equal to three(3)times annual billings for the customer. *All prices are good for 90 days from the date of the estimate.Either party may terminate this agreement upon 30 days written notification. *The Customer agrees to pay any costs incured by Crystal Clean to collect past due money owed to Crystal Clean. A late fee of.04%per day will be assessed to invoices not paid within 30 days. Crystal Clean Signature Date Agreement Accepted by: (Customer Signature) Date 3120 Winkler Ave.Suite 14 Fort Myers,FL33916 www.CleaningFortMyers.com Tel 239 936.7700 Fax 239 936 7065 1. 6 I Li LI.,„ Faircloth, Justin From: Nestor Espana <Nestor©cleaningfortmyers.com> Sent: Saturday,October 17, 2015 3:08 PM To: Faircloth,Justin Cc: Nestor Espana Subject: RE: Heritage Greens CDD-Update Mr. Faircloth, I forgot to tell you that the price for cleaning the grout&detail cleaning interior fixtures by wiping down with a clean wet cloth&neutral disinfectant cleaner will cost$150.00. From: Nestor Espana Sent: Saturday, October 17, 2015 2:41 PM To: Faircloth,Justin Cc: Nestor Espana Subject: RE: Heritage Greens CDD- Update Greetings&Happy Saturday Mr.Faircloth, I hope you and yours are well. Thanks for taking a few moments to meet with me at Heritage Greens Guardhouse yesterday.As per our conversation and as promised attached is the revised proposal for Heritage Greens Guardhouse including additional details that we've been doing to accommodate the guard's requests and the different frequencies of exterior window cleaning.Please let me know how the board would like to proceed.Thank you. As always,please let us know if there is anything else we can do for you or your organization. Regards, Nestor Antonio Espana Cell# 239-887-7773 Office#239-936-7700 Fax# 239-936-7065 For great cleaning tips and to learn more about Crystal Clean visit our website at: www.cleaningfortmyers.corn This e-mail message and attachments hereto are intended only for the use by addressee(s)named herein and should not be shared with any other parties.This email may contain confidential information including,but riot limited to,pricing and company policies and therefore should remain confidential. If you are not the intended recipient of this e-mail message,you are hereby notified that any dissemination,distribution or copying of this a-mail,and any attachments hereto,Is strictly prohibited. tf you receive this e- mail in error,you must immediately notify this office at 239/936-7700 and permanently delete the original message,attachments and any copies thereof and destroy any printouts of this e-mail message and its attachments. From: Faircloth,Justin [mailto:Justin.Fairdoth©stservices.com] Sent:Tuesday, October 13, 2015 2:52 PM 161 8 2 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT Motion: Assigning Fund Balance as of 9/30/15 The Board hereby assigns the FY 2015. Reserves as follows: Operating Reserve $58,697 Reserves—Drainage $ 6,000 Reserves-Fountains $ 5,500 Reserves-Irrigation System $ 7,500 Reserves-Roads and Sidewalks $35,251 Reserves-Signage $ 1,000 Reserves-Wall Painting $ 6,000 Reserves-Wall Replacement $12,786 16 1 1 HERITAGE GREENS Community Development District Financial Report September 30, 2015 Prepared by SEVERN TRENT SERVICES �.. 3 HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 4 Cash and Investment Report Page 5 Bank Reconciliation Page 6 Check Register Page 7-8 16 1 HERITAGE GREENS Community Development District Financial Statements (Unaudited) September 30, 2015 1611 4 HERITAGE GREENS Community Development District General Fund Balance Sheet September 30,2015 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 39,276 Acct Receivable-Returned Items 25 Investments: Money Market Account 176,850 SBA Account 632 TOTAL ASSETS $ 216,783 LIABILITIES Accounts Payable $ 20,071 Accrued Expenses 1,867 TOTAL LIABILITIES 21,938 FUND BALANCE§ Assigned to: Operating Reserves 58,697 Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Roads and Sidewalks 35,251 Reserves-Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12,786 Unassigned: 62,111 TOTAL FUND BALANCES $ 194,845 TOTAL LIABILITIES&FUND BALANCES $ 216,783 I Report Date: 10/8/2015 161 [,__, ,..,, ijic: HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending September 30,2015 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ 400 $ 400 $ 490 $ 90 Interest-Tax Collector - - 7 7 Special Assmnts-Tax Collector 242,903 242,903 242,905 2 Special Assmnts-Discounts (9,716) (9,716) (8,762) 954 Other Miscellaneous Revenues - - 425 425 Gate Bar Code/Remotes 1,200 1,200 1,250 50 ITOTAL REVENUES 234,787 234,787 236,315 1,528 EXPENDITURES Administration P/R-Board of Supervisors 7,200 7,200 6,200 1,000 FICA Taxes 551 551 474 77 ProfServ-Engineering 1,000 1,000 1,099 (99) ProfServ-Legal Services 2,000 2,000 4,656 (2,656) ProfServ-Mgmt Consulting Sery 38,081 38,081 38,081 - ProfServ-Property Appraiser 3,644 3,644 3,644 - ProfServ-Special Assessment 5,463 5,463 5,463 - ProfServ-Web Site Development 850 650 814 (164) Auditing Services 3,200 3,200 3,200 - Postage and Freight 850 850 570 280 Insurance-General Liability 8,225 8,225 7,557 668 Printing and Binding 1,000 1,000 1,082 (82) Legal Advertising 1,500 1,500 873 627 Misc-Bank Charges 575 575 696 (121) Misc-Assessmnt Collection Cost 4,858 4,858 4,682 176 Office Supplies 175 175 162 13 Annual District Filing Fee 175 175 175 - Total Administration 79,147 79,147 79,428 (281) Public Safety Contracts-Security Services 48,000 48,000 49,117 (1,117) Contracts-HVAC 350 350 189 161 Contracts-Sheriff 3,000 3,000 7,013 (4,013) Communication-Telephone 1,500 1,500 1,731 (231) Electricity-Entrance 2,200 2,200 1,937 263 Utility-Water&Sewer 900 900 712 188 Lease-Carts 1,500 1,500 1,500 - R&M-Gate 7,000 7,000 138 6,862 Report Date: 10/8/2015 2 ,,_ 16 1 1 2 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending September 30,2015 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(5) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) R&M-Gatehouse 1,130 1,130 1,020 110 Op Supplies-Transmitters 1,200 1,200 1,309 (109) Op Supplies-Gatehouse 800 800 613 187 Cap Outlay-Equipment 6,200 6.200 - 6,200 Total Public Safety 73,780 73,780 65,279 8,501 Landscape Services Contracts-Landscape 18,000 18,000 21,276 (3,276) Contracts-Preserve Management 2,000 2,000 1,760 240 Electricity-Irrigation 2,200 2,200 2,046 154 R&M-Renewal and Replacement 1,000 1,000 - 1,000 R&M-Canals 2,600 2,600 1,840 760 R&M-Fountain 2,700 2,700 1,969 731 R&M-Grounds 4,000 4,000 1,763 2,237 R&M-Irrigation 1,500 1,500 628 872 R&M-Preserves 100 100 - 100 Misc-Special Projects 8,000 8,000 1,415 6,585 Total Landscape Services 42,100 42,100 32,697 9,403 Road and Street Facilities Electricity-Streetlighting 11,000 11,000 10,446 554 R&M-Drainage 2,500 2,500 - 2,500 R&M-Roads&Alleyways 2,000 2,000 800 1,200 R&M-Sidewalks 3,000 3,000 - 3,000 Traffic Signage Rehabilitation 1,260 1,260 - 1,260 Reserve-Roadways 20,000 20,000 9,400 10,600 Total Road and Street Facilities 39,760 39,760 20,646 19,114 TOTAL EXPENDITURES 234,787 234,787 198,050 36,737 Excess(deficiency)of revenues Over(under)expenditures - - 38,265 38,265 Net change in fund balance $ - $ - $ 38,265 $ 38,265 FUND BALANCE,BEGINNING(OCT 1,2014) 156,580 156,580 156,580 • FUND BALANCE,ENDING $ 156,580 $ 156,580 $ 194,845 Report Date: 10/8/2015 3 HERITAGE GREENS Community Development District Supporting Schedules September 30, 2015 16 1 it r'.., '''' 1. HERITAGE GREENS Community Development District Non-Ad Valorem Special Assessments-Collier County Tax Collector Monthly Collection Distributions For the Fiscal Year ending September 30,2015 Discount/ Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied FY 2015 $ 242,905 Allocation% 100% 11/12/14 1,536 87 31 1,654 11/14/14 21,248 904 434 22,585 11/25/14 111,443 4,739 2,274 118,456 12/12/14 65,327 2,732 1,333 69,392 01/06/15 4,865 154 99 5,118 01/29/15 9,501 238 194 9,934 03/05/15 2,674 37 55 2,766 03/31/15 7,509 14 153 7,676 05/05/15 2,100 (45) 43 2,098 06/03/15 931 (28) 19 922 06/22/15 2,326 (69) 47 2,305 TOTAL $ 229,460 $ 8,762 $ 4,682 $ 242,905 a %Collected 100% Report Date:10/8/2015 4 16 HERITAGE GREENS Community Development District Cash and Investment Balances September 30,2015 ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE GENERAL FUND Operating Account-Checking SunTrust n/a 0.10% $39,276 Money Market Account BankUnited n/a 0.45% $176,850 State Board Account SBA n/a 0.18% $632 Total $218,759 Report Date: 10/8/2015 5 161 2 Heritage Greens CDD Bank Reconciliation Bank Account No. 9920 SunTrust Bank-GF Statement No. 09-15 Statement Date 9/30/2015 G/L Balance ILCY) 39,276.31 Statement Balance 39,461.01 GIL Balance 39,276.31 Outstanding Deposits 0.00 Positive Adjustments 0.00 - -- Subtotal 39.461.01 Subtotal 39,276.31 Outstanding Checks 184.70 Negative Adjustments 0.00 Differences 0.00 Ending GIL Balance 39,276.31 Ending Balance 39,276.31 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 9/22/2015 Payment 003157 JOHN L.JORDAN 184.70 0.00 184.70 Total Outstanding Checks 184.70 184.70 6 16 1 1 I:, '0 O S N N 8 a 8 a N co O 0 cd eteO� � Off O O m N f i R. m S 53 p N N m M m .,D - m C 0 0 E ? a am m m m Lv cc o 2 10 .2 .2 a # 4. 4. u v v v 4. uo N v, C _ d d d d W d v vN a v S u 8 0 v v A9 CV J M M o 0 8 8 8 S 8 z z z za .0 u Tri 'o 5 C, Z Q w w w N Wc? ric as -7_ 7 a.2 c 2 ce chi as a a C 7 u" 0 u z 0 a e coN Q Q, z o zC Y To > z a na• C Sca Lo 0 n co ¢ J IL Z O. us m 7 Q a 3Y Z z J Q L. 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O W W W_ W_ W W W c� W id W r v as _ as as = as = as = 07 = os = m V t7 o U o G o c) o v o v o V o 7 a 1 It § } , 4 § a 4 a ) @ / m m \ \ _ _ } & \ © q 5 % = 7 # # ) ) ) ) ) / ) § k # k k k / k ro 8 a m / \ \ \ / \ § §§ § ■ / ; § e. \ / A ) 7171 k \ R = 2 w + \ f \ \ \ / 0 2 0 { = § & \ / \ k § St & \ a _& E 7 - 0 & f o - k Itt 4,0 5 f 2 j ~ \ , i ::7--,.- w 2 ,— '61 } } 0 ■ 0 / / a w a 2 a a § \) G { i ). to 3. ■ & C § b \ >Ll en Lu cn / CC } 0 k 0w 0 I / $ a nt t k a 2 9 � 7 > 9 > 7 > 2 f = f f - § _ 0 2 0 k 8 « 2 0 00 00 00 0 8 1 , Co ler County Growth Management Department October 12,2015 Operations Support Division Heritage Greens Community Assoc Inc C/O Resort Management 2685 South Horseshoe Drive,#215 Naples,FL 34104 RE: Private Stormwater System Non-Compliance Dear Sir: While inspecting the Collier County public stormwater system to collect information for the Stormwater Asset Inventory Program(SAIP),Collier County staff noticed that the Heritage Greens PUD private stormwater system is in need of corrective repair to match with the permitted construction plans available for our review. The Heritage Greens PUD stormwater system was designed to alleviate flooding and improve the quality of the stormwater that flows from your development. Having a stormwater discharge control structure constructed or modified differently than permitted can cause flooding in your development as well as allow pollutants to enter water bodies and possibly degrade the water quality. During the recent inspection the following conditions were observed about your control structure: ® Missing or undersized skimmer on the control structure There is supposed to be a skimmer mechanism constructed of%"aluminum structural plate and bolted to the front of the structure so there is an 8"space between the front of the control structure box and the skimmer. See the attached plan sheet with the red clouded area identifying the control structure and skimmer detail. Currently the skimmer is not installed. Please consult with the design engineer for reconsideration of the skimmer design. The design discharge is 9.6 cubic feet per second,which if forced to flow through the skimmer as currently designed would have a velocity of approximately 3.5 feet per second which could be a restriction to flow. It is recommended that the maximum velocity through a skimmer be 1.5 feet per second or less,but your design engineer should be able to advise you on this matter of installing a proper skimmer. The skimmer needs to extend from at least 6" below the bottom of the weir discharge slot to the top of the reconstructed control structure box. Additionally please provide approximately 1.5'to 2'of clear distance from the bottom of the skimmer to the ground under and around it and include erosion protection measures to prevent possible scour. ® Physical dimensions do not match with approved/permitted plans Control Structure CS107 has been constructed 1'shorter than designed and permitted. From engineer certification information it is identified that the bottom of the weir discharge slot is at the proper elevation of 12'NGVD. The top of the box and grate Is supposed to be at elevation 14'NGVD which would make the weir discharge slot 2'tall. Please correct this discrepancy by increasing the height of the control structure box and reinstalling the grate. ® Other: Status of abandoned Control Structure CS104 Control Structure CS104 was supposed to have been blocked_ (Note: This is the original stormwater discharge point that connected under lmmokalee Road to the Immokalee Road Canal before the development was modified to cease discharging north and instead discharges to the southeast through Control Structure C5107. The modification occurred to prevent the canal from flowing backwards into Heritage Greens.) Instead the structure is still there with just the weir discharge slot concreted shut,which still provides a piped connection to the Immokalee Road Canal. cc�yL J OperafionsStpport Dnrision•2885 South Horseshoe Drive•Naples,Florida 34104.239-252-8192•www.coliergov.net Best Management Practices for maintenance dictate that: • Broken or missing skimmers be repaired or replaced. • Structures that are filled with dirt or debris be cleaned out and maintained on a regular basis. • Vegetation is cleared to a minimum 20-foot radius of the control structure inlet. • You inspect and regularly maintain your entire stormwater system on a regular basis. This information is being provided so you can take the appropriate steps to correct the identified issue(s). Attached please find a map/picture of where the issue was observed which is where the Heritage Greens PUD private stormwater system connects to the Collier County public stormwater system. Upon completion of the requested maintenance and/or repairs,please notify me so the County can update its records. If you would like further information about stormwater system management(i.e.lakes,swales,pipes,inlets,preserves, etc)or water quality,please visit http://www.collierRov.net/index.aspx?page=7485 or email us at pollution controlna colliereov.net If you need further information about the location/design of your private stormwater system please check with Collier County Records at(239)252-5730. A response to this letter(reply letter,e-mail or telephone call)identifying the intended course of action would be within next thirty(30)days_ appreciated the„c,..thirty., days. Sincerely, ,Raevct Vete* Robert Wiley,Principal Project Manager Collier County Growth Management Department Operations Support Division 2885 S.Horseshoe Drive Naples,FL 34104 Tel.No.239-252-2322; FAX No.239-252-6552 E-mail: RobertWiley@colliergov.net .docx lout B 2 ,, Ill Jj % skgLLNt 41 �� . ° � c4 .. s,t ,�` ;.11,7„ r "w t ro t0 .r' :" SA }''s9 % i i G C t ,, s � Yett:.,_1.41. cry r� '_ 4. 0 `,(3 I e itti,,, O•� '4:r -<' n s I kF 4 4 4 p r ."fi' • - ;!. L„,,,,,,..,:. 1;„,„,,::: 2 0].,{ Ike k''�{ fit,:r ,;8 c-, x0 y >. L4. 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Wiz..... .' ilr M d h h + rte__ A a, . -44 f 64*-1 1.1 IV / i. , B • r 'v ,,. 7 k; , '';;,.. -ti ,....' ..,.'.'- "..,-;',Iti,s.!4> , •,,,'.'.1 1-i. ', r. ,,,„,,,,,, .,, , .....„...„:„., .„ , .,1,..454,.;:f144.-..-.' •, 1.'? // v'!"4r F,' .4 +. ". '°e;t, , s ,. r; r � ftiXr §§33!�� rte , w • y`e E, k` ', I .r .tzt Y 2700oFloridaary Trail•Suite 350 Boca Raton,Fl33431 CI frau& Associates Fax 61)(56 994-92 99458• 230)299-4728 CERTIFIED PUBLIC ACCOUNTANTS www.oraucpa.com October 7,2015 To Board of Supervisors Heritage Greens Community Development District 210 N.University Drive,Suite 702 Coral Springs,FL 33071 We are pleased to confirm our understanding of the services we are to provide Heritage Greens Community Development District, Collier County ("the District") for the fiscal years ended September 30, 2015 - 2017, with the option for annual renewals thereafter. We will audit the financial statements of the governmental activities and the major fund, including the related notes to the financial statements, which collectively comprise the basic financier: •statements of Heritage Greens Community Development District as of and for each of the fiscal years ended September 30, 2015-2017,with the option for annual renewals thereafter. In addition, we will examine the District's compliance with the requirements of Section 218.415 Florida Statutes. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the District's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the District's RSI in accordance with auditing standards generally accepted in the United States of America.These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements.We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis. 2) Budgetary comparison schedule Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whoie. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the District and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the District's financial statements.We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the financial statements is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report,or may withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations,contracts,and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph that states(1)that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the District's internal control on compliance,and(2)that the report is an integral part of an audit performed in accordance with Government Auditing.Standards in considering the District's internal control and compliance.The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that the District is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S.generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory,or contractual requirements. I 1 r1 Heritage Greens Community Development District "' ;tom Examination Objective The objective of our examination is the expression of an opinion as to whether the District is in compliance with Florida Statute 218.415 in accordance with Rule 10.556(10)of the Auditor General of the State of Florida. Our examination will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and will include tests of your records and other procedures we consider necessary to enable us to express such an opinion. We will issue a written report upon completion of our examination of the Districts compliance. The report will include a statement that the report is intended solely for the information and use of management,those charged with governance,and the Florida Auditor General, and is not intended to be and should not be used by anyone other than these specified parties.We cannot provide assurance that an unmodified opinion will be expressed.Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other-matter paragraphs. If our opinion on the Districts compliance is other than unmodified,we will discuss the reasons with you in advance. If,for any reason,we are unable to complete the examination or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report, or may withdraw from this engagement. Management Responsibilities Management is responsible for the financial statements and all accompanying information as well as all representations contained therein. Further,management is responsible for compliance with Florida Statute 218.415 and will provide us with the information required for the examination. The accuracy and completeness of such information is also management's responsibility. As part of the audit,we will assist with preparation of your financial statements and related notes in conformity with_U.S. generally accepted,accounting principles based on information provided by.you These nonaudit servirAas do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards.You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. In addition, you will be required to make certain representations regarding compliance with Florida Statute 218.415 in the management representation letter. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of those services;and accept responsibility for them. Management is responsible for establishing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met;following laws and regulations; and ensuring that management is reliable and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles,for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information.You are also responsible for providing us with(1)access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements,(2)additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities Include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. As part of our engagement,we may propose standard adjusting, or correcting journal entries to your financial statements. You are responsible for reviewing the entries and understanding the nature of the proposed entries and the impact they have on the financial statements. You are responsible for the design and implementation of programs and controls to prevent and detect fraud,and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees,former employees, grantors, regulators, or others. In addition,you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws,regulations,contracts or grant agreements,or abuse that we report. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations,as well as your planned corrective actions, for the report,and for the timing and format for providing that information. I i i \•F a U Heritage Greens Community Development District 3 With regard to using the audit's report,you understand that you must obtain our prior written consent to reproduce or use our report in bond offering official statements or other documents. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website,you understand that electronic sites are a means to distribute information and,therefore,we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management,as well as evaluating the overall presentation of the financial statements.We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement,whether from (1)errors, (2)fraudulent financial reporting, (3) misappropriation of assets, or(4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government.Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control,and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us,even though the audit is properly planned and performed in accordance with U.S.generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit,we will require certain written representations from you about your responsibilities for the finabciAl statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures—Internal Control Our audit will include obtaining an understanding of the govemment and its environment,including internal control,sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures.Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and,accordingly,no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on intemal control or to identify significant deficiencies or material weaknesses. However, during the audit,we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the District's compliance with the provisions of applicable laws,regulations,contracts,agreements,and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Engagement Administration,Fees,and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. The audit documentation for this engagement is the property of Grau &Associates and constitutes confidential information. However, subject to applicable laws and regulations,audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Grau &Associates personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. Notwithstanding the foregoing, the parties acknowledge that various docurrents reviewed or produced during the conduct of the audit may be B2 161 1 Heritage Greens Community Development District 4 public records under Florida law. The District agrees to notify Grau&Associates of any public record request it receives that involves audit documentation. Our fee for these services will not exceed$2,800 for the September 30, 2015 audit. The fees for fiscal year 2016 and 2017 will not exceed$2,900 and$3,000, respectively, unless there is a change in activity by the District which results in additional audit work or if Bonds are issued. The audit documentation for this engagement will be retained for a minimum of five years after the report release date. If we are aware that a federal awarding agency or auditee is contesting an audit finding,we will contact the party(ies)contesting the audit finding for guidance prior to destroying the audit documentation. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Invoices will be submitted in sufficient detail to demonstrate compliance with the terms of this agreement. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination,even if we have not completed our report.You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit.If significant additional time is necessary,we will discuss it with you and arrive at a new fee estimate This agreement may he renewed each year thereafter subject to the mutual agreement by both parties to all terms and fees.The fee for each annual renewal will be agreed upon separately. The District has the option to terminate this agreement with or without cause by providing thirty (30) days written notice of termination to Grau&Associates. Upon any termination of this agreement,Grau&Associates shall be entitled to payment of all work and/or services rendered up until the effective termination of this agreement,subject to whatever claims or off-sets the District may have against Grau&Associates. We will provide you with a copy of our most recent external peer review report and any letter of comment,and any subsequent peer review reports and letters of comment received during the period of the contract. Our 2013 peer review report accompanies this letter. We appreciate the opportunity to be of service to Heritage Greens Community Development District and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter,please sign the enclosed copy and return it to us. Very truly yours, Grau&Associates Racquel McIntosh RESPONSE: This letter r�ct�ly'set� the un ers and' g itage Greens Community Development District. By: C/l/`�J Title: ;/ Date: / 1 I 161 1 , 3 2 • Heritage Greens Community Development District 5 ea co m > \ •o u' C ` � y io b ` 0 bvodC 'b • eoCa 44 n L wc. C\ ' a 11 U • 4. ,C to V g 0V a R a w '1 0 N 0 s s ,� O •,� I-, a 3 0 U oak O V ItJ w �o a a 1--1 -,:, (1)< o a� '° o W u a � 4 •-1 W m.. W � 0 e .—. `3 4� 0 m u 41 U eE FI4 R ea CR 0 Z r C O V mM C Q a O tn v N G.'O au C eh Z C > C O v Z 7 V a. R I I 1 Agenda Page 11 Copeland Southern Enterprises,Inc. DATE: Itioaiaols OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239)245-7118/306 Fax No: (239)245-7120 Heritage Green Community Development District E-MAIL:Justin.Fairclothaestservices.com, OWNER INFORMATION: PROJECT MANAGER:Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples.Fl 34119 FEE AND TYPE: BILL TO THE ATTENTION OF:Justin Faircloth,Assistant District Manager Time&Materials based upon the Rate Schedule in effect at the time service is rendered. Estimated Fees: PROJECT NAME: Heritage Greens,Collier County Drainage Modification for CS 104 $ and 107 WORK DESCRIPTION: Modify Control Structures 104 and 107 to Meet Collier Not-To-Exceed Fixed Fee based upon the Rate County Drainage code. Schedule in effect at the time service is rendered: REMARKS: 1)All residents and Golfers should be notified of work and work areas before work begins. 2) Elevations used and shot will be based on Elevation given on Lump Sum Fixed Fee: $ 2175.00 Engineers Detail sheets for Control Structures 104 and 107. Total Fees: 2179.OQ Dear Justin Faircloth Pursuant to your request,Copeland Southern Enterprises,Inc.is pleased to submit the following proposal for Drainage Modifications done to CS 104 and 107 For the above-referenced project: SCOPE OF SERVICES(Limited to the following): 1. MOT will be set up around work areas to insure safety for local residents and visitors during the work hours. 2. A 3 man crew will remove existing grate from Control Structure 104 and install an 38"X 50"#5052 Aluminum Plate and seal to the top of the CS with Butyl rubber material used for culvert as an gasket and install 6 Stainless Steel anchor bolts 3. Crews will form and pour a new Inlet top 2.04 ft above existing Flow Line weir for CS 107 for a final top of grate and skimmer Elev.Of 14.04 as per Engineer Design Detail Sheet. 4. Once CS 107 top has been poured than a newly built 1/4"Alum.#5(152 Skimmer will be installed and anchored to the Control Structure with Stainless Steel anchor bolts in 6 locations as shown in Engineers Detail Sheet. 5. CS 107 new skimmer will be installed with top level with the Control Structure and will be 2.54'down from the top of box or 6" below discharge weir in structure to an Elevation of 1150 ft as shown in Engineers Detail Sheet. 6. Crew will dig out below skimmer 2 ft of material and back till around structure as described in Collier County's notes once modifications to structure has been completed and Coconut erosion Blanket will be installed in repaired areas. 7. Work is estimated to take 4 days to repair and to complete the Control Structure Modifications. 8. MOT will be removed once all work is completed and work area has been cleaned. Note:Any additional work and services requested,and is not found in this Proposal can be done,but will require additional cost to be paid in full with proposal fee upon the completion of work. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the contract agreement below and return a copy to our office by Fax or Email.Should you have any questions or need any additional information.Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Or Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that l am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: � P :� 1 ky �4+sv' 330M Agenda Page 14 SECOND AMENDMENT TO THE MANAGEMENT ADVISORY SERVICES AGREEMENT BETWEEN HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT AND SEVERN TRENT ENVIRONMENTAL SERVICES, INC. THIS AMENDMENT is made and entered into this 15t day of November 2015,by and between Severn Trent Environmental Services(hereinafter called the Manager)and Heritage Greens Community Development District(hereinafter called the District); WHEREAS,on September 9, 1998 the DISTRICT entered into a Management Advisory Services Agreement(the"Agreement")with the MANAGER;and WHEREAS,on May 18,2015 both parties agreed to make certain changes to the scope of services and Manager compensation; NOW, THEREFORE, in consideration of the mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,the parties hereto agree to amend the Agreement as follows: 1. Amendment to the Fee Schedule: is hereby amended to include the following additional language: The compensation is hereby amended to include the following additional language: • Fees not paid by the District: The Manager will charge$75 per lot per estoppel and/or closing statement to the requester for said information. 2. Current Agreement: Except as provided in this Amendment,the other terms and conditions of the Agreement shall remain in full force and effect. In the event of a conflict between the terms of this Amendment and the terms of the original Agreement, the terms of this Amendment shall prevail. 3. Effective Date.This Amendment shall be effective on the 1st day of November 2015. IN WITNESS WHEREOF,the parties hereto have caused this Amendment to be duly executed as of the date and year first above written. Page 1 of 2 1 1 A. 1 1 Agenda Page 15 SEVERN TRENT ENVIRONMENTAL, HERITAGE GREENS SERVICES, INC. COMMUNITY DEVELOPMENT DISTRICT BY BY Name: Nam f� e6 (Print) � -- Title: General Manager Title: ` Management Services Southeast --' 1 Page 2 of 2 1 $ Agenda Page 17 HERITAGE GREENS Community Development District Financial Report October 31, 2015 Prepared by SEVERN TRENT SERVICES 1 !--% 1(g Agenda Page 18 HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Cash and Investment Report Page 4 Bank Reconciliation Page 5 Check Register Page 6-8 Agenda Page 19 HERITAGE GREENS Community Development District Financial Statements (Unaudited) October 31, 2015 16 1 1 i HERITAGE GREENS Agenda Page 20 Community Development District General Fund Balance Sheet October 31,2015 ACCOUNT DESCRIPTION TOTAL ASSETS Current Assets Cash-Checking Account $ 54,830 Investments: Money Market Account 126,850 SBA Account 632 Total Current Assets 182,312 TOTAL ASSETS $ 182,312 LIABILITIES Current Liabilities Accounts Payable $ 6,837 Accrued Expenses 2,403 Total Current Liabilities 9,240 TOTAL LIABILITIES 9,240 FUND BALANCES Assigned to: Operating Reserves 58,697 Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Roads and Sidewalks 35,251 Reserves-Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12,786 Unassigned: 40,338 TOTAL FUND BALANCES $ 173,072 TOTAL LIABILITIES 8 FUND BALANCES $ 182,312 Report Date: 11/5/2015 Page 1 16 9 s HERITAGE GREENS Agenda Page 21 Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest-Investments $ 500 $ 42 $ 1 $ (41) 0.20% Special Assmnts-Tax Collector 242,903 - - - 0.00% Special Assmnts-Discounts (9,716) - - - 0.00% Gate Bar Code/Remotes 1,100 92 150 58 13.64% TOTAL REVENUES 234,787 134 151 17 0.06% EXPENDITURES Administration P/R-Board of Supervisors 7,200 600 600 - 8.33% FICA Taxes 551 46 46 - 8.35% ProfServ-Engineering 1,000 83 - 83 0.00% ProfServ-Legal Services 4,000 333 - 333 0.00% ProfServ-Mgmt Consulting Sery 39,223 3,269 3,269 - 8.33% ProfServ-Property Appraiser 3,644 3,644 3,644 - 100.00% ProfServ-Special Assessment 5,463 - - 0.00% ProfServ-Web Site Development 650 42 42 - 8.46% Auditing Services 3,200 - - - 0.00% Postage and Freight 1,500 125 56 69 3.73% Insurance-General Liability 8,691 8,691 7,865 826 90.50% Printing and Binding 1,000 83 131 (48) 13.10% Legal Advertising 1,500 125 - 125 0.00% Misc-Bank Charges 800 67 47 20 5.88% Misc-Assessmnt Collection Cost 4,855 - - - 0.00% Office Supplies 175 15 - 15 0.00% Annual District Filing Fee 175 175 175 - 100.00% Total Administration 83,827 17,298 15,875 1,423 18.98% Public Safety Contracts-Security Services 47,000 3,917 3,306 611 7.03% Contracts-Cleaning Services 1,920 160 160 - 8.33% Contracts-HVAC 350 29 - 29 0.00% Communication-Telephone 1,750 146 145 1 8.29% Electricity-Entrance 2,200 183 145 38 6.59% Utility-Water&Sewer 700 58 55 3 7.86% Lease-Carts 1,500 - - - 0.00% R&M-Gate 3,000 250 - 250 0.00% R&M-Gatehouse 2,130 178 21 157 0.99% Report Date: 11/5/2015 Page 2 1611 6 I irt. 4:..., HERITAGE GREENS Agenda Page 22 Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD Op Supplies-Transmitters 1,200 100 - 100 0.00% Op Supplies-Gatehouse 900 75 - 75 0.00% Cap Outlay-Equipment 3,800 317 - 317 0.00% Total Public Safety 66,450 5,413 3,832 1,581 5.77% Landscape Service Contracts-Landscape 18,000 1,500 1,381 119 7.67% Contracts-Preserve Management 2,000 - - 0.00% Electricity-Irrigation 2,200 183 165 18 7.50% R&M-Renewal and Replacement 1,000 83 - 83 0.00% R&M-Canals 2,600 - - - 0.00% R&M-Fountain 2,700 225 75 150 2.78% R&M-Grounds 3,000 250 - 250 0.00% R&M-Irrigation 1,500 125 - 125 0.00% R&M-Preserves 100 8 - 8 0.00% Misc-Special Projects 7,000 583 - 583 0.00% Total Landscape Services 40,100 2,957 1,621 1,336 4.04% Road and Street Facilities Electricity-Streetlighting 11,000 917 863 54 7.85% R&M-Drainage 1,500 125 - 125 0.00% R&M-Roads&Alleyways 2,000 167 - 167 0.00% R&M-Sidewalks 4,000 333 - 333 0.00% Traffic Signage Rehabilitation 1,260 105 214 (109) 16.98% Reserve-Roadways 24,850 - - - 0.00% Total Road and Street Facilities 44,610 1,647 1,077 570 2.41% TOTAL EXPENDITURES 234,787 27,315 22,405 4,910 9.54% Excess(deficiency)of revenues Over(under)expenditures - (27,181) (22,254) 4,927 0.00% Net change in fund balance $ $ (27,181) $ (22,254) $ 4,927 0.00% FUND BALANCE,BEGINNING(OCT 1,2015) 195,326 195,326 195,326 FUND BALANCE,ENDING $ 195,326 $ 168,145 $ 173,072 Report Date: 11/5/2015 Page 3 VI gki 00 Li Li, Agenda Page 23 HERITAGE GREENS Community Development District Supporting Schedules October 31, 2015 16 1 1 HERITAGE GREENS Agenda Page 24 Community Development Distnct Cash and Investment Balances October 31,2015 ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE GENERAL FUND Operating Account-Checking SunTrust n/a 0.10% $54,830 Money Market Account BankUnited n/a 0.45% $126,850 (1) State Board Account SBA n/a 0.18% $632 Total $182,312 NOTES: (1) Invested in Money Market Account at Bank United-rate increased from.35%to.449%in August. Report Date: 11/3/2015 Page 4 ibU .. Heritage Greens CDD Agenda Page 25 Bank Reconciliation Bank Account No. 9920 SunTrust Bank-GF Statement No. 10-15 Statement Date 10/3112015 G/L Balance(LCY) 54,829.70 Statement Balance 55,065.55 G/L Balance 54,829.70 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 55,065.55 Subtotal 54,829.70 Outstanding Checks 235.85 Negative Adjustments 0.00 Differences 0.00 Ending G/L Balance 54,829.70 Ending Balance 54,829.70 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 10/23/2015 Payment 003170 CRYSTAL CLEAN 180.50 0.00 180.50 10/23/2015 Payment ACH004.TXT Payment of Invoice 001587 55.35 0.00 55.35 Total Outstanding Checks 235.85 235.85 Page 5 6r ; Agenda Page 26 IIIIMMINW C o o 0 naOo o o p 2 2 o 8 w m m� w -, poo 04 tim m v w M en ' w $ ME 69.. m Q 0 - N 69 w 65 c.0.. wA ri 01 69 V) 69 Vi 63 V) V; IA 69 W Y UU L 0 11 12 ti 17 u' u u u v V ac N = N NU O . . 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W cWQ Luc, W= p Page 8 16 1 ., i,,iz e,), i•,,,., ,,. r, 1� \\, \\\,1 Sr 1 , , MINUTES OF MEETING ------- HERITAGE GREENS BY j6 COMMUNITY DEVELOPMENT DISTRIC The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, October 19,2015 at 6:00 p.m. at the Heritage Greens Community Center,2215 Heritage Greens Drive,Naples,Florida. Present and constituting a quorum were: Jim Marshall Vice Chairman Marsha Coghlan Assistant Secretary John Jordan Assistant Secretary Also present were: Calvin Teague District Manager The following is a summary of the minutes and actions taken at the October 19, 2015 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes A. September 21,2015 Audit Committee Meeting B. September 21,2015 Regular Board Meeting There being no comments, On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the minutes of the September 21, 2015 Audit Committee Meeting and the minutes of the September 21,2015 meeting were approved. THIRD ORDER OF BUSINESS Audience Comments There not being any,the next item followed. FOURTH ORDER OF BUSINESS Old Business A. Resident Data Base Update o The new call box has been installed and all the new information has been entered. o The cost of the project was$831.36 which includes labor,supplies and postage. 1 161 p ? October 19,2015 Heritage Greens C.D.D. o It took three days to complete. Fifty-nine additional forms were printed; nine sheets of labels,and 255 letters and envelops with postage were sent. o Mr. Marshall received a list of homeowners from the Collier County Tax Records and sorted by neighborhood association. o Mr. Marshall asked that Mr. Faircloth go to each association to verify the homeowner and who is renting. He prepared a form to be filled out by homeowner or renter. o Mr.Marshall noted Crestview has four different associations. B. Security Contract Update o Mr. Teague discussed the Kent Security Contract. The contractor had a change in leadership so staff was still waiting for confirmation of the contract. o Mr. Faircloth will continue to follow up. o Mr. Marshall noted the District is requesting Severn Trent submit a proposal to take over the call box totally, including data management and physical management. Severn Trent would probably need to hire a subcontractor to do this. o Mr.Marshall has received bad feedback from several residents regarding the call box. o Guard hours and gate hours opening and closing were discussed at length. o Beginning November 1, 2015 when the clock goes back one hour, the guard will start at 7:00 p.m. and leave at 3:00 a.m. The gates will close at 7:15 p.m. and reopen at 4:00 a.m. On MOTION by Mr. Jordan seconded by Ms. Coghlan with all in favor the Board approved, beginning November 1, 2015 when daylight savings time ends, the guard hours will start at 7:00 p.m. and the guard will leave at 3:00 a.m. and the gates will close at 7:15 p.m. and will reopen at 4:00 a.m. o Mr. Marshall will handle the signs indicating the change in hours for the guard and the gates. C. Proposal for Guard Gate Bathroom o Mr. Jordan reviewed the proposal for replacing the tiling in the bathroom. o The Board felt the proposal cost of$750 was too high. 2 A M1 Cm October 19,2015 Heritage Greens C.D.D. On MOTION by Mr. Marshall seconded by Mr.Jordan with all in favor the Board tabled this issue until the Inext Board meeting. D. Northeast Property Brazilian Pepper Removal o The high school is willing to work with the District on Brazilian pepper removal. o PJM Landscaping was given the contact person at the school. o Staff will get more information. FIFTH ORDER OF BUSINESS New Business A. Vertex Fountain Maintenance Renewal o The Board discussed the Vertex Fountain maintenance renewal. o Before agreeing to the renewal,the Board felt staff should speak with Mr.Ed Napier who may be able to provide a quote. B. Traffic Engineering Feedback o The County responded "no" to the request for stop signs to the entrance to the community. C. Golf Cart Rental Agreement o Golf cart rental is $1,500 per year. The Board discussed this and then decided to terminate the lease. On MOTION by Mr. Marshall seconded by Ms. Coghlan with all in favor the Golf Cart Rental lease was terminated. D. Daily News Delivery o The paper requested early access to the community for paper delivery, however, this was not needed now that the gates will open at 4:00 a.m. SIXTH ORDER OF BUSINESS Manager's Report A. Follow-Up Items—Vehicle Violations Report o There were two items reported in September on the Vehicle Violations Report. o Signage at the school crossing was discussed. o A bid was received from Fast Signs for four signs stating"No Parking Standing Stopping Anytime"and one"Stop"sign. 3 16 I October 19,2015 Heritage Greens C.D.D. On Motion by Mr. Jordan seconded by Ms. Coghlan with all in favor the proposal from Fast Signs for signs at the school crossing was approved at a not-to-exceed amount of $250. o Mr. Teague presented the Engagement Letter from Grau & Associates to perform the audit for Fiscal Years 2015 through 2017. o The proposal for cleaning the guardhouse was discussed. o The contractor, Crystal Clean, is requesting a monthly fee of$195 which includes once per month of exterior window cleaning; to include window cleaning twice per month,the cost is$265. o The Board requested staff obtain more bids. B. Motion to Assign Fund Balance There being no questions or comments, On Motion by Mr.Jordan seconded Ms. Coghlan with all in favor the Board approved the motion to assign fund balance as presented. C. Financial Statements There being no questions or comments, On MOTION by Ms. Coghlan seconded by Mr. Jordan with all in favor the financial statements for the period ending September 30,2015 were accepted. o Mr. Teague reviewed the non-compliance letter from Collier County, Growth Management Division, regarding the private storm water system. The County stated the District PUD private storm water system is in need of corrective repair to match with the permitted construction plans. o Mr.Faircloth together with the District Engineer will follow up with repairs. SEVENTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. 4 vY x¢ 1 6 1 1 October 19,2015 Heritage Greens C.D.D. EIGHTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. NINTH ORDER OF BUSINESS Supervisors' Requests and/or Comments That not being any,the next item followed. TENTH ORDER OF BUSINESS Audience Comments o Comments were made regarding the distance from the curb for the hydrant markers, about sidewalk/gutter cleaning,signage enforcement and safety in the community. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Marshall seconded by Ms. Coghlan with all in favor the meeting adjourned at 7:21 p.m. _ 1. Calvin Teague Jim ' •.11 V _ Secretary Vi, - Chairman 5 A 1 83 .4. ‘a Naples Heritage Community Development Distri 6 ey Board of Supervisors Peter J. Lombardi,Chairman Calvin Teague,District Manager Peter V. Ramundo,Vice Chairman Gregory L.Urbancic,District Counsel Kenneth R.Gaynor,Assistant Secretary William McAnly,District Engineer Gerald G.James,Assistant Secretary Richard J.Leonhard,Assistant Secretary Regular Meeting Agenda May 5,2015—9:00 a.m. 1. Roll Call 2. Public Comment on Agenda Items 3. Approval of the Minutes of the April 7,2015 Meeting 4. Public Hearing to Consider Resolution 2015-6 Adopting the Budget for Fiscal Year 2016 and Resolution 2015-7 Levy of Non-Ad Valorem Assessments 5. Old Business A. Update on Storm Water System Maintenance 6. New Business A. Resolution 2015-8—Budget Amendment FY 2014 B. Discussion of Extension of Irrigation System Davis Blvd. Landscape Project 7. Manager's Report A. Approval of Financial Statements B. Meeting Schedule- FY 2016 C. Report on the Number of Registered Voters 8. Attorney's Report 9. Supervisors' Requests 10. Audience Comments 11. Adjournment District Office: Meeting Location: 210 N.University Drive,Suite 702 Naples Heritage Golf and Country Club Clubhouse Coral Springs,FL 33071 8150 Heritage Club Way 954-753-5841 Naples,FL �s B3 W ,cc cCD c co o F' c CO m 00 "' M a) V' rt Q. = N f- W W o :r a � N Z U N SAQ Q. 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M U U) > m Z CC Co 0 Q 0 :a Co� ^ Q F, Q i'" F Z 7. .. o — W O. a) ii o 0 co WT aa)) m`° M 0 C N W c ocpr J C a E = N a o . ti: z U 83 N 0 b t r+ 0 0 N 'L E d o O Q1 N m In N> 3 r 0 0 C .� T. 4' c LL Z E O E Q o Q. U 0 Cl) 4 / r . ! ti ‘i} 1 Li ; \ /\ a_ \ v § k _ m / o § § 77 § E » _ % f 0 § = s « _ 2 m k 8 8ag 2 ® \ m >. 2 7 t 0§ csi = o E N E ® o0 j \ 0 7 \ 0 2 k tii k \ \ 1 0 \\ W e �k - ) ) 4 ( )iz . z 0 r a � Li RESOLUTION 2015-6 A RESOLUTION OF THE NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT RELATING TO THE ANNUAL APPROPRIATIONS OF THE DISTRICT AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016, AND REFERENCING THE MAINTENANCE AND BENEFIT SPECIAL ASSESSMENTS TO BE LEVIED BY THE DISTRICT FOR SAID FISCAL YEAR WHEREAS, the District Manager has, prior to the fifteenth (15th) day in June, 2015, submitted to the Board of Supervisors(the"Board")a proposed budget for the next ensuing budget year along with an explanatory and complete financial plan for each fund of the District,pursuant to the provisions of Section 190.008(2)(a),Florida Statutes; and WHEREAS, at least sixty(60) days prior to the adoption of the proposed annual budget and any proposed long-term financial plan or program of the District for future operations (the "Proposed Budget")the District filed a copy of the Proposed Budget with the general purpose local governing authorities having jurisdiction over the area included in the District pursuant to the provisions of Section 190.008(2)(b),Florida Statutes;and WHEREAS, District further posted the Proposed Budget on its website as required pursuant to Section 189.016,Florida Statutes;and WHEREAS,on March 3,2015,the Board set May 5,2015,as the date for a public hearing thereon and caused notice of such public hearing to be given by publication pursuant to Section 190.008(2)(a),Florida Statutes; and WHEREAS, Section 190.008(2)(a), Florida Statutes requires that, prior to October 1 of each year, the District Board by passage of the Annual Appropriation Resolution shall adopt a budget for the ensuing fiscal year and appropriate such sums of money as the Board deems necessary to defray all expenditures of the District during the ensuing fiscal year;and WHEREAS,the District Manager has prepared a Proposed Budget on a Cash Flow Budget basis, whereby the budget shall project the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the fiscal year; and WHEREAS, Section 190.021, Florida Statutes provides that the Annual Appropriation Resolution shall also fix the Maintenance Special Assessments and Benefit Special Assessments upon each piece of property within the boundaries of the District benefited, specifically and peculiarly, by the maintenance and/or capital improvement programs of the District, such levy representing the amount of District assessments necessary to provide for payment during the ensuing budget year of all properly authorized expenditures to be incurred by the District, s 7 1 83 #l�la tv'e j including principal and interest of special revenue,capital improvement and/or benefit assessment bonds, in order for the District to exercise its various general and special powers to implement its single and specialized infrastructure provision purpose; and WHEREAS, the Board of Supervisors of the Naples Heritage Community Development District finds and determines that the non-ad valorem special assessments it imposes and levies by this Resolution for maintenance on the parcels of property involved will constitute a mechanism by which the property owners lawfully and validly will reimburse the District for those certain special and peculiar benefits the District has determined are received by, and flow to,the parcels of property from the systems, facilities and services being provided, and that the special and peculiar benefits are apportioned in a manner that is fair and reasonable in accordance with applicable assessment methodology and related case law;and WHEREAS,the Chair of the Board of Supervisors may designate the District Manager or other person to certify the non-ad valorem assessment roll to the Tax Collector in and for Collier County political subdivision on compatible electronic medium tied to the property identification number no later than September 15,2015 so that the Tax Collector may merge that roll with others into the collection roll from which the November tax notice is to be printed and mailed;and WHEREAS,the proceeds from the collections of these imposed and levied non-ad valorem assessments shall be paid to the Naples Heritage Community Development District; and WHEREAS,the Tax Collector,under the direct supervision of the Florida Department of Revenue performs the state work in preparing, mailing out, collecting and enforcing against delinquency the non-ad valorem assessments of the District using the Uniform Collection Methodology for non-ad valorem assessments;and WHEREAS, if the Property Appraiser and the Tax Collector have adopted a different technological procedure for certifying and merging the rolls,then that procedure must be worked out and negotiated with Board approval through the auspices of the District Manager before there are any deviations from the provisions of Section 197.3632, Florida Statutes, and Rule 12D-18, Florida Administrative Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT; Section 1. The provisions of the foregoing recitals are true and correct and are incorporated herein as dispositive. Section 2. Budget a. The Board of Supervisors has reviewed the District Manager's Proposed Budget,a copy of which is on file with the office of the District Treasurer and the office of the Recording B3 Secretary, and is hereby attached to this resolution, and hereby approves certain amendments thereto,as shown in this Section 2 below. b. The District Manager's Proposed Budget, as amended by the Board, is adopted hereby in accordance with the provisions of Section 190.008(2)(a),Florida Statutes and incorporated herein by reference; provided, however, that the comparative figures contained in the adopted budget may be revised subsequently as deemed necessary by the District Manager to reflect actual revenues and expenditures for the fiscal year 2015 and/or revised projections for fiscal year 2016. c. The adopted budget,as amended,shall be maintained in the office of the District Treasurer and the District Recording Secretary and identified as"The Budget for the Naples Heritage Community Development District for the Fiscal Year Ending September 30, 2016, as Adopted by the Board of Supervisors on May 5,2015. Section 3. Appropriations There is hereby appropriated out of the revenues of the Naples Heritage Community Development District, for the fiscal year beginning October 1, 2015, and ending September 30, 2016 the sum of seventy nine thousand eight hundred ninety seven ($79,897) to be raised by the applicable imposition and levy by the Board of applicable non-ad valorem special assessments and otherwise, which sum is deemed by the Board of Supervisors to be necessary to defray all expenditures of the District during said budget year,to be divided and appropriated in the following fashion: TOTAL GENERAL FUND $ 79,897 Total All Funds $ 79,897 Section 4. Supplemental Appropriations The Board may authorize by resolution supplemental appropriations or revenue changes for any lawful purpose from funds on hand or estimated to be received within the fiscal year as follows: a. Board may authorize a transfer of the unexpended balance or portion thereof of any appropriation item. b. Board may authorize an appropriation from the unappropriated balance of any fund. c. Board may increase any revenue or income budget account to reflect receipt of any additional unbudgeted monies and make the corresponding change to appropriations or the unappropriated balance. The District Manager and Treasurer shall have the power within a given fund to authorize the transfer of any unexpended balance of any appropriation item or any portion thereof,provided such transfers do not exceed Ten Thousand($10,000) Dollars or have the effect of causing more than 10% of the total appropriation of a given program or project to be transferred previously • approved transfers included. Such transfer shall not have the effect of causing a more than$10,000 or 10%increase,previously approved transfers included,to the original budget appropriation for the receiving program. Transfers within a program or project may be approved by the applicable department director and the District Manager or Treasurer. The District Manager or Treasurer must establish administrative procedures,which require information on the request forms proving that such transfer requests comply with this section. Section 5. Maintenance Special Assessment Levy: Fixed and Referenced and to be Levied by the Board a. The Fiscal Year 2016 Maintenance Special Assessment Levy(the "assessment levy")for the assessment upon all the property within the boundaries of the District based upon the special and peculiar benefit received and further based upon reasonable and fair apportionment of the special benefit, shall be in accordance with the attached Exhibit A, which levy represents the amount of District assessments necessary to provide for payment during the aforementioned budget year of all properly authorized expenditures to be incurred by the District, including principal and interest of special revenue, capital improvement and/or benefit assessment bonds. Said assessment levy shall be distributed as follows: General Fund 0&M $ [See Assessment Levy Resolution 2015-71 b. The designee of the Chair of the Board of Supervisors of the Naples Heritage Community Development District shall be the Manager or the Treasurer of the District designated to certify the non-ad valorem assessment roll to the Tax Collector in and for the Collier County political subdivision, in accordance with applicable provisions of State law (Chapters 170, 190 and 197,Florida Statutes)and applicable rules (Rule 12D-18, Florida Administrative Code) which shall include not only the maintenance special assessment levy but also the total for the debt service levy,as required by and pursuant to law. Introduced,considered favorably,and adopted this 5th day of May,2015. Naples Heritage Community Development District Peter J. Lombardi/ Chairman Atteso) Calvin ague,.-Seer �.y N 1 ..) B 3 W .L a O 0 CA E F. 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M E Z E 0 E 0. 0 0_ 0 = U) 1 1t .i. ,k„.„f ,,,. B 3n Np� O Er' O U � f0 a) L c U r U 0 'C o 4- yw. CO p D C o d co a E N E a) u` .L Q. 0 u) 43 _O y a) to = d Q Cl) O y � � Q o aCI Gen M 06 o z •E i 0 N o E N E EaO 0 3 C a D 0 a. R 1-5 roa W c CD o 0 3 a� m WT > c CD i 0 C6 N H a ki o0 J E j a E < Z U R 3 RESOLUTION 2015-7 A RESOLUTION LEVYING AND IMPOSING A NON AD VALOREM MAINTENANCE SPECIAL ASSESSMENT FOR THE NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT AND CERTIFYING AN ASSESSMENT ROLL FOR FISCAL YEAR 2016; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR CONFLICT AND PROVIDING AN EFFECTIVE DATE. Preamble WHEREAS,Naples Heritage Community Development District(the"District") is a local unit of special-purpose government established pursuant to Chapter 190, Florida Statutes for the purpose of providing, operating and maintaining infrastructure improvements, facilities and services to the lands within the District;and WHEREAS,the District is located in Collier County,Florida(the"County");and WHEREAS, the District has constructed or acquired certain public improvements within the District and provides certain services in accordance with Chapter 190,Florida Statutes;and WHEREAS, the Board of Supervisors of the District("Board") hereby determines to undertake various operations and maintenance activities described in the District's general fund budget for Fiscal Year 2015/2016 attached hereto as Exhibit "A" and incorporated by reference herein ("Operations and Maintenance Budget");and WHEREAS, the District must obtain sufficient funds to provide for the operation and maintenance of the services and facilities provided by the District as described in the Operations and Maintenance Budget for Fiscal Year 2015/2016;and WHEREAS,the provision of such services, facilities, and operations is a benefit to lands within the District;and WHEREAS, Chapter 190, Florida Statutes, provides that the District may impose special assessments on benefited lands within the District;and WHEREAS,Chapter 197,Florida Statutes,provides a mechanism pursuant to which such special assessments may be placed on the tax roll and collected by the local tax collector("Uniform Method"); and ifitt0 rt is3 40. WHEREAS, the District has previously evidenced its intention to utilize the Uniform Method; and WHEREAS, the District has approved an Agreement with the Property Appraiser and Tax Collector of the County to provide for the collection of the special assessments under the Uniform Method;and WHEREAS, the Board finds that the District's total Operations and Maintenance operation assessments,taking into consideration other revenue sources during Fiscal Year 2016(defined as October 1,2015 through September 30,2016),will amount to$79,897;and WHEREAS,the Board finds that the non-ad valorem special assessments it levies and imposes by this resolution for operation and maintenance on the parcels of property involved will reimburse the District for certain special and peculiar benefits received by the property flowing from the maintenance of the improvements, facilities and services apportioned in a manner that is fair and reasonable, in accordance with the applicable assessment methodology as adopted by the District;and WHEREAS, it is in the best interests of the District to proceed with the imposition of the special assessments;and WHEREAS, it is in the best interests of the District to adopt the Assessment Roll of the District (the"Assessment Roll")attached to this Resolution as Exhibit"B"and incorporated as a material part of this Resolution by this reference,and to certify the Assessment Roll to the County Tax Collector pursuant to the Uniform Method;and WHEREAS, it is in the best interests of the District to permit the District Manager to amend the Assessment Roll, certified to the County Tax Collector by this Resolution, as the Property Appraiser updates the property roll for the County,for such time as authorized by Florida law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT OF COLLIER COUNTY,FLORIDA; Section 1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference. p Section 2. Benefit. The provision of the services, facilities, and operations as described in Exhibit"A"confer a special and peculiar benefit to the lands within the District,which benefits exceed or equal the costs of the Assessments (as defined below). The allocation of the costs to the specially benefitted lands is shown in Exhibits"A"and"B". Section 3. Assessment Imposition. A special assessment for operations and maintenance as provided for in Chapter 190,Florida Statutes is hereby imposed and levied on the benefitted lands within the District in accordance with Exhibits"A" and"B"(the"Assessments"). The lien of the Assessments imposed and levied by this Resolution shall be effective upon passage of this Resolution. Section 4. Collection. The collection of the Assessments shall be at the same time and in the same manner as County taxes in accordance with the Uniform Method. Section 5. Assessment Roll. The District's Assessment Roll, attached to this Resolution as Exhibit "B," is hereby certified to the County Tax Collector and shall be collected by the County Tax Collector in the same manner and time as County taxes. The proceeds therefrom shall be paid to Naples Heritage Community Development District. The Chairman of the Board designates the District Manager to perform the certification duties. A copy of this Resolution be transmitted to the proper public officials so that its purpose and effect may be carried out in accordance with law. Section 6. Assessment Roll Amendment. The District Manager shall keep apprised of all updates made to the County property roll by the Property Appraiser after the date of this Resolution, and shall amend the District's Assessment Roll in accordance with any such updates, for such time as authorized by Florida law,to the County property roll. After any amendment of the Assessment Roll,the District Manager shall file the updates to the tax roll in the District records. Section 7. Conflict. All Resolutions, sections or parts of sections of any Resolutions or actions of the Board of Supervisors in conflict are hereby repealed to the extent of such conflict. Section 8. Severability. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof. Section 9. Effective Date. This Resolution shall take effect upon the passage and adoption of this Resolution by the Board of the District. of I U%," ih`t L , PASSED AND ADOPTED this 5th day of May, 2015, by the Board of Supervisors of Naples Heritage Community Development District,Collier County,Florida. P.,,t, 4,,,,h, , \ v ,......7 „/,..-.-f:...6.7 „, ,,,, ,, Calvin Tea; e .,' Peter J.Lom ardi Secretary Chairman Exhibit"A" 07 LV •" L 15 Qm o0 _ C CO t0 v c" r rg E N m z W W o w aN Z _U I > CI } o W W T co > W .1 Eir ; Q of z Z 0 Q 1 , 3 . , „.„ .„L ,,,,.„ , ,, N N UY Cl CO N- M N a) 0 C N W m N U a+ C C ti C) C c O co U m 4- C O m z' m 0 E .0 -o E H m N m Cl) 2 C N 7 N E (a co c m N a) Q) X.c W 2 Ill W LL J Q co- p ❑a) i LiE C o = o 0) 3 U, > i- m ° w cc W Q0 ❑O CN O c mZ Q Z CO LL E CO: o m Co o 0 X Z N '` Z C1 C/) m w r-- u) aa n W W a C7 aa) 0 vi H Q- o rg W 8 Z a W c JE Q. E Z o R U N_ d) Q Ai 0 V co L E 3 0 d1 o CO N S > `° CO >- In • o 2 To n. 51 d C. 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IH § $ 3 ) I § ) y § fn tn o ; a | f E « 1- a 2 C- IO W % k k 15 W CA\ I a - 2 e 00 - E k\ Z 0 e 7 .. 0 CD .5 d ❑ .c -.-. C) V E rI. O DI N _ 13 c. > 3 } w 0 m U 0) " Z E L. E a o Q- U = GO 16 ! 1 93 ..1, en o c o a.) .c D. 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79874001428 LAREAU, PAUL=&HEATHER $100.00 79874001444 QUERIO TR, ROBERTA $100.00 79874001460 SCHOLZ TR,JEROME=&KAREN $100.00 79874001486 ELMHURST REALTY LLLP $100.00 79874001509 PAULINE H VIERTEL REV TRUST $100.00 79874001525 TRIDICO, MICHAEL L=&DIANA $100.00 79874001541 RIEKE,ERIC T=&MARILYN $100.00 79874001567 HARRINGTON, ROLAND J=&JUDITH $100.00 79874001583 STACEY, IAN G=&DIANE S $100.00 79874001606 DALY, ROBERT A=&SUSAN W $100.00 79874001622 REYNOLDS, CHARLES F $100.00 79874001648 THIEL, MARK R=&JUDITH M $100.00 79874001664 FRANZ,VINCENT S=&PATRICIA F $100.00 79874001680 CHRISTENSEN, LARRY D=&MARY L $100.00 79874001703 BRUNELLE,WILLIAM R=&LOUISE M $100.00 79874001729 CEDRONE, STEVEN=&CHRISTINE $100.00 79874001745 DESMARAIS, RICHARD WILFRED $100.00 79874001761 HART,DAVID J=&ELIZABETH A $100.00 79874001787 MALLORY ELEANOR R $100.00 79874001800 BOSON, GLEN A $100.00 79874001826 PESSIMISIS, NICHOLAS=&SANDRA $100.00 79877000028 RAYBUCK,KENNETH E_&SHIRLEY A $100.00 79877000044 BRYANT, RICHARD A=&EILEEN $100.00 79877000060 COOMBS, HENRY=&LILLIAN $100.00 79877000086 AUGUSTUS,STEVEN A=&DIANE F $100.00 79877000109 MCGEE, BARBARA ANN=&WILLIAM P $100.00 79877000125 J R=&J M HALLETT REV TRUST $100.00 79877000141 ALLEX, STEVEN J=&KATHLEEN L $100.00 161183 79877000167 JAMES TR, GERALD G $100.00 79877000183 GUEVIN JR, LOUIS H=&PATRICIA $100.00 79877000206 DANYLUK, JAROSLAW=&SALLY A $100.00 79877000222 DEBENEDICTUS, DOMINIC J $100.00 79877000248 BEISER TR, NANCY J $100.00 79877000264 STENSLAND TR, MILTON C $100.00 79877000280 ROMPEL, FRANK=&SUZANNE V $100.00 79877000303 AMEND,THOMAS H=&MAUREEN $100.00 79877000329 LEWIS, PHILIP D=&BARBARA G $100.00 79877000345 CARLINO, PHIL $100.00 79877000361 THOMAS J RUTKOWSKI LIV TRUST $100.00 79877000387 MCCLURE TR, PHYLLIS A $100.00 79877000400 SPECHT TR, MARJORIE A $100.00 79877000426 FISK, GREGORY M=&MILDRED E $100.00 79877000442 CHOBOR, EDWARD=&SUSAN A $100.00 79877000468 SMITH, NANCY M $100.00 79877000484 GELBER, RALPH=&JANE $100.00 79877000507 SCHOELCH, JOHN W=&DELORES J $100.00 79877000523 PATRICIA A DJORDJEVIC RV TRUST $100.00 79877000549 MEYER,WILLIAM=&KATHLEEN $100.00 79877000565 STEPHEN, ROBERT=&LYNN $100.00 79877000581 LANE,GAVIN $100.00 79877000604 ELEANOR A CREIGHTON REV TRUST $100.00 79877000620 SNYDER, JOHN N $100.00 79877000646 HOSACK TR, RICHARD C $100.00 79877000662 SCHILLING TR, FRANCIS L $100.00 79877000688 KLEIN,THOMAS E=&SHIRLEY A $100.00 79877000701 BROWNE REVOCABLE TRUST $100.00 79877000727 SAUNDERS,WILLIAM D $100.00 79877000743 FERRAS ET AL,ALBERT J $100.00 79877000769 CASTORO, JOHN A=&AMY A $100.00 79877000785 MEYER FAMILY REV TRUST $100.00 79877000808 KLINTWORTH, GRAHAM=&ANNE $100.00 79877000824 LEMBO, MARY ANN=&EUGENE $100.00 79877000840 WATT,JAMES W=&MARGO P $100.00 79877000866 WELLS,GVVYNNE J $100.00 79877000882 CAVELLIER, GERALD P=&JILLIAN $100.00 79877000905 WHITE, ROBERT G=&MARY LOU $100.00 79877000921 GOLUSZEWSKI, JAMES $100.00 79877000947 VACCARO, NICHOLAS A=&TONNA $100.00 79877000963 MCFARLAND,JAMES D $100.00 79878000027 CURRAS,JUDITH V $100.00 79878000043 CLOUD, ROBERT A=&JULIA A $100.00 79878000069 OCHS, ROBERT B=&LEIGH B $100.00 79878000085 LOW, REGINALD W=&JUDY $100.00 79878000108 THEISEN, RONALD=&VELMA 8100.00 79878000124 DUFFY JR, EDWARD F=&JANICE M $100.00 79878000140 BETTY L OBRIEN REVOCABLE TRUST $100.00 79878000166 ELLER,ANN R=&WILLIAM F $100.00 79878000182 ASIALA TR, PHILIP L $100.00 79878000205 EVERS TR, ROBERT L $100.00 79878000221 MILLER TR, DONNA J $100.00 g6 I Ri;.Sg 79878000247 KENSINGTON TRUCK&TRACTOR LTD $100.00 79878000263 BYMAN,JAMES W=&CATHERINE G $100.00 79878000289 MCFARLAND, JOSEPH P=&SUSAN M $100.00 79878000302 SANDULOWICH, GERALD N $100.00 79878000328 CARDAMONE, MARY T $100.00 79878000344 MINUTILLO, LAWRENCE=&BONNIE $100.00 79878000360 WARNOCK TR,MARY ANNE $100.00 79878000386 R L&S L LOVEDALE J/R/L TRUST $100.00 79878000409 HOEING, GARY J=&CHARLOTTE $100.00 79878000425 J A&S ROGOWSKI REV TRUST $100.00 79878000441 FALLON, WILLIAM S=&JEAN M $100.00 79878000467 LYNN,TERENCE W=&JANE M $100.00 79878000483 DAVIS TR, KENNETH W $100.00 79878000506 STEPHANIE L B ANDERSEN TRUST $100.00 79878000522 D R& PV HART JT REV LV TRUST $100.00 79878000548 SCHNEIDER, ELEANOR $100.00 79878000564 LYNCH,CATHERINE A $100.00 79878000580 SCHWARZKOFF TR, ROBERT H $100.00 79878000603 GAULY, STEPHEN K=&PATRICIA A $100.00 79878000629 KROVITZ, JOSEPHINE $100.00 79878000645 AHERN,STEPHEN P=&JANET L $100.00 79878000661 KENNEDY, UNA=&DAVID $100.00 79878000687 MAILE, PETER J $100.00 79878000700 VEENSTRA, FRANK $100.00 79878000726 LOFTHOUSE, RICHARD M=&SANDRA $100.00 79878000742 WESTFALL TR, ROBERT T $100.00 79878000768 HAYES, FREDERICK L=&ELIZABETH $100.00 79878000784 PULKOWNIK, LAWRENCE E $100.00 79878000807 GLASER, DONALD=&BARBARA $100.00 79878000823 PENNEY, DIANE C $100.00 79878000849 KAVANAUGH, MARGARET C M $100.00 79878000865 FEENEY, EDWARD T=&MARY JANE $100.00 79878000881 DEBRUIJN,ADRIAAN $100.00 79878000904 LANE, ROBERT=&WANDA $100.00 79878000920 TRUGLIO, ROSEMARIE ACCARDI $100.00 79878000946 ROBERT J OLIVERIO TRUST $100.00 79878000962 BRINDLE TR, DONALD N=&JOYCE $100.00 79878500022 JAMES D GLASPIE LIV TRUST $100.00 79878500048 DUFF, KEVIN B=&CAROLYN A $100.00 79878500064 SYVERTSEN TR, GLENN V $100.00 79878500080 METHVEN JOINT TRUST $100.00 79878500103 RAWALD, WILLIAM J=&ANNE M $100.00 79878500129 DOYLE, PETER G $100.00 79878500145 FEDERAL NATL MRTG ASSN $100.00 79878500161 RAPONE, PHILIP $100.00 79878500187 DAVID C WILBUR REV TRUST $100.00 79878500200 MCCAULEY HOYT, MARY LYNN $100.00 79878500226 PUTZKE, JAMES J $100.00 79878500242 CROWLEY, DAVID J=&MARTHA C $100.00 79878500268 PORVIN TR, JUDITH A $100.00 79878500284 KANAR, MARK D $100.00 79878500307 EISEMEN, ROBERT J=&DONNA L $100.00 16 i , x 79878500323 HAINES, RICHARD S=&CAROL ANN $100.00 79878500349 R B&E J DINGFELDER FAM TRUST $100.00 79878500365 DAVID&JANET INGRAM REV TRUST $100.00 79878500381 SPEIER JR, WILLIAM F $100.00 79878500404 STUCCIO, DOMINICK A $100.00 79878500420 RUTKOWSKI, RICHARD A=&DIANE P $100.00 79878500446 RUGGIERO, ROBERT=&JOAN $100.00 79878500462 PARADISE PROP PARTNERS LLC $100.00 79878500488 KRAUS, MICHAEL R=&CHERYL $100.00 79878500501 BRECHTEL, PHILLIP=&FRANCES $100.00 79878500527 BARAKETT, RONALD $100.00 79878500543 FARALDO,ABEL D=&SHARON A $100.00 79878500569 OLIVIER TR,AUGUST=&MARGARET $100.00 79878500585 MARIANNE SULLIVAN LIV TRUST $100.00 79878500608 ELDRED TR, WARD F $100.00 79878500624 MCGINNIS, LLOYD ROBERT $100.00 79878500640 SULLIVAN FAMILY LIV TRUST $100.00 79878500666 BREWIN, DAVID=&AUDREY $100.00 79878500682 HILL, DONALD H=&MARILYN J $100 00 79878500705 STORMS, JOHN E $100.00 79878500721 DELUCA,ANTHONY V $100.00 79878500747 O'NEIL, C MICHAEL=&CAROL A $100.00 79878500763 EDMOND L SIEMERS AND $100.00 79878500789 BRADFORD, PATRICIA M $100.00 79878500802 PAWENSKA, CHESTER J=&HELEN A $100.00 79878500828 CRAIG, GEORGE=&SUSAN $100.00 79878500844 THOMAS WILLIAM REILLY SR AND $100.00 79878500860 LEPARDO,JOHN W=&EILEEN M $100.00 79878500886 MEEHAN, MICHAEL F $100.00 79878500909 CRAIG, RICHARD P=&MARILYN P $100.00 79878500925 FIRESTONE TR, DOROTHY L $100.00 79878500941 HILL TR, JOHN J $100.00 79878500967 HUML, PHILIP $100.00 79878600029 KULBACKI,WALTER S=&CATHERINE $100.00 79878600045 ODONNELL, MARK F=&KATHY R $100.00 79878600061 GOETZ TR, JOHN E $100.00 79878600087 BOWSER III, HARRY D=&MARLEA $100.00 79878600100 SOKULSKI, GEORGE S=&CAROL A $100.00 79878600126 DOWNING, FREDRICK R=&MARILYN $100.00 79878600142 COLLINS TR, LINDA M $100.00 79878600168 COMERFORD,VERA M $100.00 79878600184 TURCICH, GEORGE W=&EILEEN M $100.00 79878600207 SMITH, GERALDINE S=&JON $100.00 79878600223 DANIELS, F C=&JOAN $100.00 79878600249 KELLY, GRACE $100.00 79878600265 TP&R V MIRABITO R/L TRUST $100.00 79878600281 ZUVICH,ANTHONY J $100.00 79878600304 BROWN,THEODORE P=&SHARON A $100.00 79878600320 LAWRENCE, JEREMY S=&JODEE J $100.00 79878600346 KALDIS TR, FRANK=&ELLEN $100.00 79878600362 VANDAGENS, DOUGLAS R $100.00 79878600388 CROOK, ROGER=&DIANA $100.00 tir 79878600401 MALPEDE SR TR,WILLIAM A $100.00 79878600427 BARRETT TR,QUIN J $100.00 79878600443 KERR,SAM=&PATRICIA GERRARD $100.00 79878600469 CORCORAN, EDWARD G=&JANET K $100.00 79878600485 DEMETRA CHRONIS TRUST $100.00 79878600508 WILLIS TR, MARCIA P $100.00 79878600524 HATFIELD, LARRY=&PATRICIA $100.00 79878600540 JOST TR, THERESE $100.00 79878600566 NOVICKAS, MARY D $100.00 79878600582 FRANCISCO, GERALD L=&CAROL S $100.00 79878600605 SUTKAMP, JERRY C=&PATRICIA J $100.00 79878600621 SAMII,ABDOLLAH=&GABRIELE $100.00 79878600647 GEORGE E DESHAW REV TRUST $100.00 79878600663 GREGOIRE, GEORGE A $100.00 79878600689 DOYLE, GERALD W=&CAROL ANN $100.00 79878600702 MARGARET M SCARPELLI REV TRUST $100.00 79878600728 VALENTINE TR,LOUISE $100.00 Faircloth, Justin From: Faircloth,Justin Sent: Friday,April 24, 2015 12:04 PM To: 'Andre Vandenberg' Cc: Kade McKim(kade@landshore.com);'Patrick Dorbad'; Kenneth R.Gaynor (kgaynor@naplesheritagecdd.com);Teague,Calvin Subject: RE: Naples Heritage CDD- Storm water repairs Andre, Two more things.... • Asset#F-49:This inlet curb has likely been repaired by the Master Association as well,so it will probably need to be removed from the scope of work.This is in the same area as F-51&F-52. • The other caution I wanted to give you concerned the irrigation lines and recently planted littorals along many of the lakes. Please take note of the irrigation lines and do all you can to ensure that we do not rupture any • lines. I know that you will likely disturb some of the littorals,but again care just needs to be given here to preserve the work that has already been done as much as possible. Thank you, Justin SEVERN Justin Faircloth,CAM Assistant District Manager TRENT5911 Country Lakes Drive•Ft. Myers,FL 33905 justin.faircloth@stservices.com SERVICES T(239)245-7.113 ext.306•F(239)245-7120 C(239)785-0675 SUPERVISORS,PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law.If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited.If you have received this message in error,please contact the sender immediately and delete your copy from your computer. AThink Green&please print this e-mail only if necessary. From: Faircloth,Justin Sent: Friday,April 24, 2015 11:48 AM To:'Andre Vandenberg' Cc:Kade McKim (kade@landshore.com); 'Patrick Dorbad';Kenneth R.Gaynor(kgaynor@naplesheritagecdd.com); Teague,Calvin Subject: Naples Heritage CDD-Storm water repairs Andre, 1 161 .i . , Yesterday I looked at the repair sites at Naples Heritage along with Supervisor Gaynor who is the Board Liaison for this project. Patrick Dorbad(see contact info below)is the COO for the Naples Heritage Golf and Country Club and he will be able to assist you with access to the community,the community is gated so you will need to stop at the guard gate and let them know you are performing work for the CDD.The golf course is under construction at this time as they are working on the fairways and the greens.We need to make sure that we do not hold up or interfere with any of the work they are doing. Additionally, I have attached some observations that include changes to the scope of the work to be performed. Please take a look at these and let me know your thoughts, hopefully the work removed will offset any additional work costs. It is my understanding that you will be on site April 27th to begin work and Kade McKim will be overseeing this project for you(I have included your contact info for others as well). I estimate repairs will take approximately 2 weeks depending on weather conditions. Please keep me up to date on the repairs and any issues you may encounter.The Board's next meeting is May 5th,I would appreciate an update on the project status just before this so we can inform the Board on the progress. Please let me know if you have any questions or concerns. I look forward to a successful project. Sincerely, Justin SEVERN Justin Faircloth,CAM Assistant District Manager TRENT 5911 Country Lakes Drive•Ft. Myers,FL 33905 justin.faircloth@stservices.com SERVICES T(239) 245-7118 ext.306•F(239)245-7120 C(239)785-0675 Patrick Darbad Andre Vandenberg Naples Heritage Golf and Country Club LandShore Chief Operating Officer Lakebank Restoration (239j 417-2555 Work i954j 327-33,0 Work 9.391963-30.0 Primary 1951j 444 600S Mobile dubragr i1 h cc:corn 8150 Heritage Club Way Naples,FL 34112 Kade McKim Landshore Enterprises Operations Coordinator ig541612-i)320Work f1,2a1507-07 Mobile 4 s 'e, 'lend hote,coiir SUPERVISORS,PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law.If you are not the intended recipient,you are hereby notified that any distribution or copying of 2 1Y3 Naples Heritage Storm Water Pre Inspection Observations 4/23/15 Asset#10: In the Storm Water Management Inspection Report this item was identified as Light debris (rocks)/Remove debris.Currently,there is a hole in the gutter where the concrete top and concrete pipe meet.It appears that water is draining underneath the concrete pad and has caused additional erosion. The hole will need to be patched and any erosion repaired. y h y x . :. s.,4„..),,,, s �, $.i } �5,. is .s• s ,,.^l y., E .� -' �.:. yea e [ �5 aaL>� r Ire_ ' x `* ` . ,„, x 4 '1'47'41:-.: - :.: � , � c'' I +�'K .�tuvorp, x ._ t 4 A u & ria..* '-‘,Y',. ux f�e"'��x 4644 rise � Ms ��'"'''..,,$ ;F 4°.. �4Sfi ` ••,,,--,-�`F yi' 8 '....kms'.. ,,,,$.: tT Asset#F 43:It is suggested that the cracks in the concrete top be filled in and smoothed flat so water is not able to drain improperly and cause further damage.At this time demo and reconstruction isnot recommended. Asset#F-51&F-52:In the Storm Water Management Inspection Report these item are listed as Exposed Rebar/Demo and reconstruct lid.Please remove these two items from your scope of work as they have already been repaired by the Master Association. 1 '{:i? Naples Heritage Storm Water Pre-Inspection Observations 4/23/15 Asset##F-97.In the Storm Water Management Inspection Reportthis item was identified as Heavy Erosion/Add clean fill&compact. Currently,the concrete pad has cracked and broken away from the concrete pipe. Demo and reconstruction is now recommended. . . "*� ' 'x ar��c � . qa t., s a Y . .sa° x�A '' w, l� ,^ ro <3a � ' ^jR y e. ,�� fYl x ,..:',:',7,,i''-;" 3 'SI: ;,'',i !: FW . - �c ' Y ',`a§ 'c x„:q .y4 AIR ye'$ ,,. ¢ t3; xS ta”'. "k ''" * t' 'l h ' � � � ii s s ',,om p , • .p......,,,,,,, .,„,..,..,,, '',.':'`' x L, ,�„ rvAr. `x- xF a0 k.,, R ¢ Kx n '"y- fl, I'r4 i 44 a a ., _]r? �,t *tea0a 5 S 1 !`')'a. 1 .. - S? . } ash . b 1 4 �1 • t +� R, .fir. \,* Ae . iii ' se-cc Streanrbank crk Shoreline protection/stabilization/reclamation Environmental Engineering, Erosion Control, Construction Merlagernent d/b/a Erosion Restoration Rein!brcinn the American Soils for over a decade Naples Heritage CDD c/o: Mr.Justin Faircloth Severn Trent Services Fort Myers,FL 5/4/2015 Addendum to Stormwater Project contract: Asset# AssetDescriptioit Pipe Size Current Condition Change Total F49 Curb Inlet 15",10" Exposed Rebar Remove ($500.00) F51 Curb Inlet 15" Exposed Rebar Remove ($500.00) F52 Curb Inlet 15",18" Exposed Rebar Remove ($500.00) F59 Mitered End 36" Heavy Erosion Needs flowable fill 2 yards and clean fill $520.00 F62 Mitered End 18" Heavy Erosion Needs flowable fill 2 yards $520.00 F63 Mitered End 36" Heavy Erosion Needs flowable fill 1 yard $300.00 F82 Mitered End 24" heavy Erosion Flowable fill&rip rap $350.00 F87 Mitered End 18" Heavy Erosion Flowable fill&rip rap $350.00 F97 Mitered End 24" Heavy Erosion Replaced mitered end $1,480.00 F43 Mitered End 18" Cracked Mitered End Need to replace and Install new mitered end $2,145.00 #10 Mitered End Fill bottom of mitered end with flowable fill and place rock rip rap on the end. $520.00 GRAND TOTAL $4,685.00 Acceptance: Landshore Enterprises,LLC Naples Heritage CDD Signature Signature Date Date Landshorea Enterprises,LLC - 5601 Powerline Road,Suite 301,Fort Lauderdale,Florida,33309 `c3'Tel:(954)327-3300 • A Fax:(954)533-1556 • C9 Email:info@landshore.com 1611 E33 .t..,9Hop,, e#. ' ' -1 IP- Landshorea' Enterprises' LIE • EN��`�P� Stream bank&Shoreline protection/stabilization/reclamation Environmental Engineering, Erosion Control, Construction Management d/b/a Erosion Restoration Reinforcing the American Soils for over a decade Naples Heritage CDD c/o: Mr.Justin Faircioth Severn Trent Services Fort Myers,FL 5/1/2015 Addendum to Stormwater Project contract: Asset# Asset Description Pipe Size Current Condition Change Total F49 Curb Inlet 15",18" Exposed Rebar Remove ($280.00) F51 Curb Inlet 15" Exposed Rebar Remove ($280.00) F52 Curb Inlet 15",18" Exposed Rebar Remove ($280.00) FW Mitered End 36" Heavy Erosion Needs flowable fill 2 yards and clean fill $520.00 F62 Mitered End 18" Heavy Erosion Needs flowable fill 2 yards $520.00 F63 Mitered End 36" Heavy Erosion Needs tlowable fill 1 yard $300.00 F82 Mitered End 24" Heavy Erosion Plowable fill&rip rap $350.00 F87 Mitered End 18" Heavy Erosion Flowable fill&rip rap $350.00 F97 Mitered End 24" Heavy Erosion Replaced mitered end $1,480.00 F43 Mitered End 18" Cracked Mitered End Need to replace and Install new mitered end $2,145.00 GRAND TOTAL $4,825.00 Acceptance: Landshore Enterprises,LLC Naples Heritage CDD Signature Signature Date Date Landshore®Enterprises,LLC - 5601 Powerline Road,Suite 301,Fort Lauderdale,Florida,33309 t,'Tel:(954)327-3300 • A Fax:(954)533-1556 • Cl Email:info@landshore.com 1 1 , Yt 16 ! vn cis.% Naples Heritage CDD - Stormwater Project - Immediate Corrective Action Items Aawt 0i=to /into kectnnnundnfion of Correa trvo Acton Type Asset 11 Pipe Stan Current Condition 3 Doonte Mitered End IB'.24' light vet/Allan peat and grub vagltatten 4 Double Mored End 36' Lola se`tehen dear and grub veghattoe 10 faltered End 36" tight debris Irods) Remove debris F10 Mitered End 36" tight vegetation/1'sediment Moab sediment from structure&upetreem pipe.Gear grub vegetation, Pia Mitered End la" Ught Craton Add dean ill&Compact F43 Mitered End 16° [tacked Mitered End Demo&reconsiruel mitered end U tracking gels worse P73 Boa Inlet tr.24' Ught notation.Oak haves. Remove teases 1127 Pond Pipe End 30' tutu debris Remove debris F131 Neal Well 36' Newly added Ell tight erasion StebIllte LSI It erasion continues F334 Mitered End 16' light imitation dear and 11nsb vegttatiOn F142 Mitered End S6' 1111 vegttaUoe Clear and 1110 ve Oration CS It Control Structure 30' PVC strain Remove PVC CS f Control Structure 30" ugh;debet, Remove debris 1I) Asset DescrtptiOn Recommendation of Corrective Action Asset N /Inlet type Pipe Site Current Condition 6 Mitered End 30" Heavy Erosion Add clean fill&compact F15 Flared End 18" Heavy Erosion.Rrcken. Demo&reconstruct end F35 Head Wall 36" 24"Sediment,light Vegitation Flush sediment from structure&upstream pipe.Clear and grub vegetation. F39 Had Wall 36" 10"Sediment Flush sediment from structure&upstream pipe. F99 Curb Inlet 15",18" Exposed Rebar Demo&reconstruct lid. 0S1 corp Inlet 15' exposed Rebar Demo&reconstruct lid. F52 Curb Inlet IS",18" Exposed Rebar Demo&reconstruct lid. F69 Mitered End 36" Heavy Erosion Add clean fill&compact F62 Mitered Erd 1N" Heavy Erosion Add clean fill&compact F63 Mitered End 36" Heavy Colon Add clean fill&compact 082 Mitered Erd 24" Heavy Erosion Add clean fill&compact Far Mitered k^.d 15" Heavy Erosion Add clean 811&compact 197 Mitered End 24" Heavy Prosier Add clean fill&compact F112 Pond Pie End 24" Heavy Erosion Add clean RN&compact 01235 Head Wall 30" R'Sediment/Light Vegetation Flush sediment from structure&upstream pipe.Clear and grab vegetation. 01.39 Sox Inlet 30" Steel grate doom's fit. Remove and replace with correct size grata. CSA Control Structure 24" Heavy sediment blocking sk'mmer Remove PVC Excavate around/under skimmer CSC Control Structure 24" Heavy sediment Meckingsk!mmer Remove PVC.Excavate around/under skimmer C51) Control Structure 24" Heavy sediment Mocking skimmer Excavate wound/under skimmer CS E Control Strudure 24" Heavy sediment blocking skimmer Excavate around/under skimmer i A 1 i -1 .,. ., 3 PRODUCED BY AN AUTODESK EDUCATIONAL PRODUCT fl f 1-,ez. '•,,,-57,-,,li iii it 1t• I.a - II — r • 4i T .',65 1) .1‘1,..t'''--,,, 1 .1 ( / 11 'te:,( its.'.. --..77--- 4i i \ !," i ;(`'4,' ;,„,i - •;.:, . ' S : . I' ' .., _ ,,,,, s' - i.41,:,- , , :4 - : ./ gi ivoll ill ' '4 'JO'*P21 1 -1 ' i . .. 1 11 a .t .tif atA • '' ,,:t- 1,-.24-;s4i, ' ; 0. , , .-(7,., g , :,,': ,:, ... .- ..! . v . t ',.' ilii g ilii :11 'I'llin iii„AP,1! 1110 lip -0 : I- 1 1 11 Ifi 1 I 461e, 'Zig.€11/1151:1 X U 1 , 7••'''',,g,:3, /4'-, *. . 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' - Iv- r : yi -: *, - - , P.,%1 -T;•• •?-1-- ' .„..•-ici-4-,,--?7,„/, 4 - '....:.‘,„ 'A . ._ ;;;;;-•• ..,..,:4;%, -..,,' -cp„,-,,;-,;., „...... ..„1„.•;-454,..t.;) ..4• .,4. ,,,,,!1 r.., ,,, ,, . , . , , • ". •••••,-"Li';'\'-‘-..-e.Z.v,V. -.4.....: 'P Ifili;:;.'C' 41- , ,- .-., ; '••,,,rkti'• . 5 *.., . i ; ki,.,. •;-. ,N la. :.••.,..-,..,7,.., , ..;:.--,,..".4;" 1;'-'14'••••••-,--7..... --;.. ,. t • 1,•.;y4.,-'' '-e- • r ...\\ ...--•\„ :,,:.,-,--q§, 4 ,,,,-7.-:,-,-.-,•,,,,,vre.- 1''''A '"g-.7.4.7:„..-21.4 t•:41%i--.4F.'„ .F4P -',-,—„, a 1,-*,r 1..- `. tt,,,, --..^A'„:",,--;,'' ,!•5;,,,,,,n;P,4', q! ----''—,\,,,,, ---47,04 - ffe.-- S —m- ' ........,. - d- „.z.. ... , _,.......,..s...;. sonaoad ivNotivonaa Ns3aoinv NY A8 C13311001dd e § fi , Landshore Enterprises, LLC �/\y�, • Ea� �e Shoreline&Streambank Protection/Stabilization/Reclamation Design-Build(Engineering,Surveying,Permitting, Construction) d/b/a Erosion Restoration,LLC Reinforcing America's Soils for Over a Decade Proposal Prepared For: NAPLES HERITAGE COD c/o Severn Trent Services Attn: Mr. Justin Faircloth Fort Myers, FL Submitted on: 7/7/2014 Landshore Enterprises,LLC 5601 l'owerline Road,Suite 306,Fort Lauderdale,Florida,33309 S Tel:(954)327-3300 • 3 Fax:(954)533-1556 • I'I Email:info@landshore.com ti t, 5 L andshore Enterprises, LW r�tics`" Shoreline&Streambank Protection/Stabiliration/Reclamation Design-Fuild(Engineering,Surveying;Permitting,Construction) d/b/a Erosion Restoration Reinforcing America's Soils for Over a Decade Naples Heritage CDD PROPOSAL #2089 c/o Severn Trent Services Attn:Mr.Justin Faircloth Fort Myers,FL Date: 7/7/2014 Per Storm water Project Report • IiGMIZ$D,PFSOPQSAj:TIMEAND,NIA`IRIALS ASSET k ASSET DESCRIPTION PIPE SIZE CURRENT CONDITION TOTAL 6 MITERED END 30" HEAVY EROSION P15 FLARED ENO 18" HEAVY EROSION.BROKEN F35 HEAD WALL 36" 24"SEDIMENT,LIGHT VEG. F39 HEAD WALL 36" 10"SEDIMENT F49 CURB INLET 15",18" EXPOSED REBAR FS1 CURB INLET 15" EXPOSED REBAR F52 CURB INLET 15",18" EXPOSED REBAR P59 MITERED END 36" HEAVY EROSION F62 MITERED END 18" HEAVY EROSION F63 MITERED END 36" HEAVY EROSION F82 MITERED END 24" HEAVY EROSION F87 MITERED END 18" HEAVY EROSION F97 MITERED END 24" HEAVY EROSION F112 POND PIE END 24" HEAVY EROSION F1238 HEAD WALL 30" 8"SEDIMENT/LIGHT VEG. F139 BOX INLET 30" STEEL GRATE DOESN'T FIT CS A CONTROL STRUCTURE 24" HEAVY SEDIMENT BLOCKING SKIMMER CS C CONTROL STRUCTURE 24" HEAVY SEDIMENT BLOCKING SKIMMER CSD CONTROL STRUCTURE 24" HEAVY SEDIMENT BLOCKING SKIMMER CSE CONTROL STRUCTURE 24" HEAVY SEDIMENT BLOCKING SKIMMER ASSET# ASSET DESCRIPTION PIPE SIZE CURRENT CONDITION TOTAL 3 DOIIBLE MITERED END 18",24" LIGHT VEGETATION 4 DOUBLE MITERED END 36" LIGHT VEGETATION 10 MITERED END 36" LIGHT DEBRIS(ROCKS) F10 MITERED END 18" LIGHT VEGETATION/1"SEDIMENT F34 MITERED END 18" LIGHT EROSION F43 MITERED END 18" CRACKED MITERED END F75 BOX INLET 18",24" LIGHT VEGETATION.OAKLEAVES F127 POND PIPE END 30" LIGHT DEBRIS F131 HEAD WALL 36" NEWLY ADDED FILL LIGHT EROSION F134 MITERED END 18" LIGHT VEGETATION F142 MITEREDEND 18" LIGHT VEGETATION CSB CONTROL STRUCTURE 30" PVCSCREEN CS F CONTROL STRUCTURE 30" LIGHT DEBRIS SUB-TOTAL YELLOW AREAS 52,415.00 MOBILIZATION $1,400.00 GRAND TOTAL $16.661.01 Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306,Fort Lauderdale,Florida 33309 Tel:(954)327.3300 • Fax:(954)533-1556 • Email:info@landshore.com L andshore Enterprises, LLC Shoreline dr Stream bank Protection/Stabilization/Reclamation Design Build(Engineering,Surveyinpy Permitting,Construction) d/b/s Erosion Restoration Reinforcing America's Soils for Over a Decade Landshore Enterprises'payment policy is as follows: 50%Booking fee 50%Completion Date "Invoice is due upon receipt" SPECIAL CONDITIONS The client is responsible for survey,engineering and permitting with all government agencies having jurisdiction over the subject site.Actual prices may vary due to pre-existing geotechnical,or hydrographic conditions which will require different equipment, labor and material.No changes to the approved contract will be made without written approval from the client. Unless the client provided comprehensive and conclusive engineering report or paid for the same services to Landshore Enterprises,LLC,the stipulated above price does not include rock removal,addition of suitable material as necessary,heavy equipment,land surveying,bathymetric survey,geotechnical exploration,engineering or permitting. Landshore Enterprises,LLC is nut responsible for damage to utilities if as-built drawings or locations are not provided by the client Landshore Enterprises,LLC reserves the right to change this estimate unless an agreement is reached within 90 days of the original estimate date. This Is an estimate only.This is nota contract Thls estimate is for completing the Joh described above,based on our evaluation.It does not Include unforeseen price increases or additional labor and materials which maybe required should problems arise. � /2////20/ p G 'iieru'rAi it Ysentative Sf nature Date Landshore Enterprises Representative Signature Date Landshore Enterprises,LLC - 5601 Powerline Road,Suite 306,Fort Lauderdale,Florida 33309 Tel:(954)327.3300 • Fax:(954)533-1556 • Email:infoigllandshore.corn h August 1,2014 To:Cal Teague,District Manager From:Justin Faircloth, District Administrator Re: Naples Heritage CDD—Storm water repairs Companies Contacted • Landshore Enterprises, LLC—Andre Vandenberg-954-327-3300 • Severn Trent Services—Frank Branch-239-694-3310 • Specialized Plumbing Technologies—Tim Stover-239-597-5252 • Southwest Hydrojetting—decided not to quote,but instead referred me to Specialized Plumbing Technologies Below was the request submitted for bid: Naples Heritage had an inspection for their storm water management system and found several areas that need attention and repair. I have attached two spreadsheets and a map that identify the structures, their location,and the needed action.Would you please give us separate quotes on the yellow(corrective action items)and the red(immediate action items)? Summary • Landshore Enterprises,LLC-$2,415.00(Yellow)+12,846.00(Red)+$1,400.00(Mobilization Fee)= - $16,661.00 • Severn Trent Services-$7,371.97(Yellow)+$18,796.85(Red)=26,168.82 • Specialized Plumbing Technologies-$15,265.00(Yellow)+$28,390.00(Red)=43,655.00 Landshore has clearly provided the lowest quote.That being said,the lowest quote was still substantially higher than the$8,950.00 estimate that was given in the inspection report by BZ Consulting, LLC.I have printed seven copies of each proposal and put them in the front office for your review. Please let me know if you have any questions or need any further information. Sincerely, Justin SEVERN Justin Faircloth•DistrictAciministrator TRENT Justin.FairclothP-STServices.corn SERVICES T 2391245-7118 Ext 226•F.;239,1 245-7120 8911 Courtri Lakes Drive •Fort Myers, F'L?.=.GDS 1 3 RESOLUTION 2015-8 A RESOLUTION AMENDING THE NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND BUDGET FOR FISCAL YEAR 2014 WHEREAS, the Board of Supervisors, hereinafter referred to as the "Board", of Naples Heritage Community Development District, hereinafter referred to as "District", adopted a General Fund Budget for Fiscal Year 2014, and WHEREAS, the Board desires to reallocate funds budgeted to reappropriate Revenues and Expenses approved during the Fiscal Year. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF NAPLES HERITAGE COMMMUNITY DEVELOPMENT DISTRICT THE FOLLOWING: 1. The General Fund Budget is hereby amended in accordance with Exhibit"A" attached. 2. This resolution shall become effective this 5th day of May 2015 and be reflected in the monthly and Fiscal Year End 9/30/2014 Financial Statements and Audit Report of the District. Naples Heritage Community Development District ((-IV ji-66x,---‘._ By: Chairman Attest: 2 By: Sec;-tary 161 1 ' 1 0 3 NAPLES HERITAGE CDD GENERAL FUND STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDING SEPTEMBER 30,2014 BUDGET AMENDMENT-GENERAL FUND Variance with Final Budget Original Proposed Final YTD Positive Budget Amendment Budget Actual (Negative) $ $ 3 $ $ REVENUE Interfocal Agreement 810,000 - 810,000 810,000 - Interest-Investments 100 - 100 275 175 Special Assmnts-Tax Collector 59,925 - 59,925 59,925 - Special Assmnts-Discounts (2,397) - (2,397) (2,137) 260 TOTAL REVENUE 867,628 - 867,628 868,063 435 EXPENDITURES ADMINISTRATIVE FIR-Board of Supervisors 5,000 - 5,000 4,800 200 FICA Taxes 383 - 383 367 16 ProfServ-Engineering 1,000 - 1,000 950 50 ProfServ-Field Management 500 - 500 - 500 ProfServ-Legal Services 3,000 - 3,000 2,736 264 PmfServ-Mgmt Consulting Sery 19,500 - 19,500 19,500 - ProfServ-Property Appraiser 899 - 899 899 - Auditing Services 3,000 - 3,000 3,000 - Communication-Telephone 150 - 150 - 150 Postage and Freight 750 - 750 1,142 (392) Insurance-General Liability 7,167 - 7,167 7,129 38 Printing and Binding 750 - 750 455 295 Legal Advertising 2,000 - 2,000 3,136 (1,136) Misc-Bank Charges 620 - 620 536 84 Misc-Assessmnt Collection Cost 1,198 - 1,198 730 468 Misc.-Contingency 1,128 5.000 6,126 9,993 (3,867) Office Expense 410 - 410 193 217 Annual District Filing Fee 175 - 175 175 - TOTAL ADMINISTRATIVE 47,628 5,000 52,628 55,741 (3,113) OPERATIONS AND MAINTENANCE FIELD Miso-Stonnwater System Review 10,000 - 10,000 9,750 250 Impr-Inigation 10,000 - 10,000 8,900 1,100 Cap Outlay-Road Improvements 810,000 - 810,000 809,686 314 Cap Outlay-Fence 10,000 - 10,000 14,620 (4,620) TOTAL FIELD 840,000 - 840,000 842,956 (2,956) RESERVES Reserve-Roads and Lakes 10,000 - 10,000 - 10,000 TOTAL RESERVES 10,000 - 10,000 - 10,000 TOTAL EXPENDITURES 897,628 5,000 902,628 898,697 3,931 EXCESS OF REVENUES (30,000) (5,000) (35,000) (30,634) 4,366 OVER(UNDER)EXPENDITURES NET CHANGE IN FUND BALANCES (30,000) (5,000) (35,000) (30,634) 4,368 FUND BALANCE,OCTOBER 1 - 63,616 63,616 63,616 - FUND BALANCE,ENDING $ (30,000) $ 58,616 $ 28,616 $ 32,982 $ 4,366 Repoli Date:4127/2016 1 £61 IL Y., ..„...., t r fi T h,7 'Sx yam' ,.,�+',�. �" o S *". ,�..:.r' r h1 1 I BL r i ;l l Sen .� c Y'5Y 'R, 5 , • $ f }yam a�ri3ir� � .m�.,. 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G 0000 0 M M M M M M M CO CI0 00 0 LO U O z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O N W �SD AO O O O O O O O O N N O O O O O VA Z MnnrMnMnM MnM n rM nM M nM nM nM nM MnIMnMnM W O D C O 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O �o Z W O O O O S S O O O O O O O O O O O O O O a V i 5 DRAFT Notice of Meetings Naples Heritage Community Development District The Board of Supervisors of the Naples Heritage Community Development District will hold their meetings for Fiscal Year 2016 at the Naples Heritage Golf and Country Club Clubhouse,8150 Heritage Club Way,Naples,Florida at 9:00 a.m.as follows: November 10,2015(second Tuesday) January 5,2016 March 1,2016 April 5,2016 May 3,2016 Meetings may be continued to a date and time certain which will be announced at the meeting. There may be occasions when one or more Supervisors will participate by telephone. At the meeting location there will be present a speaker telephone so that any interested person can attend the meeting at the meeting location and be fully informed of the discussions taking place either in person or by telephone communication. Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (954) 753-5841 at least two calendar days prior to the meeting. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. Calvin Teague District Manager 14 6 ami Ir4411111.1111111111 -- JENNIFER J. EDWARDS SUPERVISOR OF ELECTIONS April 16,2015 Ms Rosemary Hodza Severn-Trent Services 210 N. Univeristy Drive Suite 702 Coral Springs, FL 33071 Dear Ms Hodza, In compliance with Chapter 190.06 Florida Statutes this notice is to inform you that the official records of the Collier County Supervisor of Elections indicate 541 registered voters residing in the Naples Heritage CDD as of April 15,2015. Should you have questions regarding election services for the district please feel free to contact our office. Sincerely, (Del)(,--2,6...... ....._ David B Carpenter Qualifying Officer Collier County Supervisor of Elections (239)252-8501 DaveCarpenter@colliergov.net OF F� ur�Oq�O P arct 9 Rev Dr Martin Luther King Jr Building•Collier Government Complex•3295 Tamiami Trl E e Naples FL 34112-5758 • ' 00/ Telephone:239/252-8450•Fax:239/774-9468 16 1 1 SN 3 LE 2H ,e°1s MINUTES OF MEETING NAPLES HERITAGE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Naples Heritage Community Development District was held on Tuesday, May 5, 2015 at 9:00 a.m. at the Naples Heritage Golf and Country Clubhouse, 8150 Club Way,Naples,Florida. Present and constituting a quorum were: Peter J.Lombardi Chairman Kenneth R.Gaynor Assistant Secretary Gerald James Assistant Secretary Richard Leonhard Assistant Secretary Also present were: Cal Teague District Manager Patrick Dorbad NHCA General Manager The following is a summary of the discussions and actions taken at the May 5, 2015 Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Public Comment on Agenda Items There not being any,the next item followed. THIRD ORDER OF BUSINESS Approval of the Minutes of the April 7,2015 Meeting Mr. Lombardi stated each Board member received a copy of the minutes of the April 7,2015 meeting and requested any corrections,additions or deletions. There not being any, On MOTION by Mr. James seconded by Mr. Leonhard with all in favor the minutes of the April 7, 2015 meeting were approved. 0 7;-.1% May 5, 2015 Naples Heritage CDD FOURTH ORDER OF BUSINESS Public Hearing to Consider Resolution 2015-6 Adopting the Budget for Fiscal Year 2016 and Resolution 2015-7 Levy of Non-Ad Valorem Assessments On MOTION by Mr. Gaynor seconded by Mr. Leonhard with all in favor the budget public hearing was opened at 9:06 a.m. There being no public comment, On MOTION by Mr. Leonhard seconded by Mr. Gaynor with all in favor the budget public hearing was closed at 9:07 a.m. • The 2016 fiscal year budget was reviewed. On MOTION by Mr. James seconded by Mr. Leonhard with all in favor Resolution 2015-6 relating to the annual appropriations of the District and adopting the budget for the fiscal year beginning October 1, 2015, and ending September 30, 2016 and referencing the maintenance and benefit special assessments to be levied by the District for said fiscal year was adopted. On MOTION by Mr. Leonhard seconded by Mr. Gaynor with all in favor Resolution 2015-7 levying and imposing a non-ad valorem maintenance special assessment for the District and certifying an assessment roll for fiscal year 2016; providing a severability clause; providing for conflict and providing an effective date was adopted. FIFTH ORDER OF BUSINESS Old Business A. Update on Storm Water System Maintenance • Storm water repair was discussed;a report is attached for the record. 2 ; 3 May 5, 2015 Naples Heritage CDD On MOTION by Mr. Gaynor seconded by Mr. Leonhard with all in favor the Landshore Enterprises change order proposal in the amount of $4,685 to address additional work was approved. • The BOS will be kept informed as to progress and completion. SIXTH ORDER OF BUSINESS New Business A. Resolution 2015-8—Budget Amendment FY 2014 On MOTION by Mr. Gaynor seconded by Mr. Leonhard with all in favor Resolution 2015-8 amending the general fund budget for fiscal year 2014 was ado2ted B. Discussion of Extension of Irrigation System Davis Blvd. Landscape Project • Installation of plants and extension of the irrigation services along Davis Road on the west side of the gate was discussed. On MOTION by Mr. Gaynor seconded by Mr.James with all in favor to authorize up to $7,000 to the Club for plants and necessary irrigation to sustain plants along Davis Blvd.on west side of gate was approved. SEVENTH ORDER OF BUSINESS Manager's Report Mr.Teague addressed the following: A. Approval of Financial Statements • The financial statements for the period ending March 31,2015 were reviewed. On MOTION by Mr. Gaynor seconded by Mr. James with all in favor the March 31,2015 financials were accepted. B. Meeting Schedule—FY 2016 • The fiscal year 2016 proposed meeting schedule was reviewed. 3 May 5, 2015 Naples Heritage CDD On MOTION by Mr. Gaynor seconded by Mr. James with all in favor the fiscal year meeting schedule was approved as presented. C. Report on the Number of Registered Voters • A report from Collier County Supervisor of Elections indicates there were 541 registered voters within the District as of April 15,2015. EIGHTH ORDER OF BUSINESS Attorney's Report There not being any,the next item followed. NINTH ORDER OF BUSINESS Supervisor's Requests There not being any,the next item followed. TENTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business,n MOTION by Mr. James seconded by Mr. Gaynor with all in favor the meeting was adjourned. .QCT`' 44-4—f'"-- Cal Teague Peter J.Lombardi Secretary Chairman 4 161 1 84 d � )2O� Port of the Islands Community Improvement Dist Board of Supervisors J. Anthony Davis,Chairman Calvin Teague, District Manager Norine Dillon,Vice Chairperson Daniel Cox,District Counsel Dale Lambert,Assistant Secretary Ronald Benson, District Engineer Theodore Bissell,Assistant Secretary Richard Ziko,Assistant Secretary Regular Meeting Agenda Friday,October 16,2015 — 10:00 a.m. 1. Call to Order and Roll Call 2. Approval of Minutes A. September 4,2015 Regular Meeting B. October 2, 2015 Continued Meeting 3. Public Comment on Agenda Items 4. Old Business A. Review of Landscape Maintenance Performance B. Manatee Mitigation Project 5. New Business 6. District Manager's Report A. Acceptance of Financial Statements and Check Register i. August 31,2015 ii. September 30,2015 B. Assignment of Fund Balance as of September 30, 2015 C. Consideration of Agreement with Severn Trent Services for Operations Management D. Discussion of Follow-Up Items 7. Field Manager's Report A. Discussion of September/October 2015 Field Manager's Report 8. Attorney's Report A. Update on Hotel Bankruptcy Lawsuit 9. Engineer's Report 10. Supervisors' Requests 11. Public Comment Period • 12. Adjournment The next meeting is scheduled for Friday,November 20,2015 at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers,Honda 33905 Naples,Florida 34114 239.245-7118 http://poicid.com/ 239-430-0806 1 4 1.4 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News PORT OF THE ISLANDS PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 531686 2015 701437 State of Florida Counties of Collier and Lee NOTICE OF MEETINGS Before the undersigned authority, personally PORT OF THE ISLANDS appeared Dan McDermott, says that he serves as COMMUNITY IMPROVEMENT DISTRICT the Inside Sales Supervisor, of the Naples Daily The Board of Supervisors of the Port of the 1st news, a daily newspaper published at Naples, in Community Improvement District will hold their meeting Fiscal Year 2016 at the Orchid Cove Clubhouse;25005 Peat Collier County, Florida: that the attached copy of Lane;Naples,Florida 34114 at 10:00 a.m.on the third Frida advertising was published in said newspaper on dates each month as follows: listed. Affiant further says that the said Naples Daily November20 ,2015December News is a newspaper published at Naples, in said January15 2016 A }af # January 15,2016 Collier County, Florida, and that the said newspaper February 19,2016 �} "' has heretofore been continuouslydayand has been April 19 2016 ; , : ,' �� =� May 202016 - x fra:06tF ° '. entered as second class mail matter at the post lune 17,2016 1 > � � office in Collier County, Florida, for aperiod of July15,2016 Y Augast 19,2016 1 year next precending the first publication of the September i6,2016 attached copy of advertisement; and affiant promised The meetings are open to the public and will conducted in accordance with the provision of Florida Law any person, firm or corporation any discount, rebate, Community Improvement Districts Meetings may be Contin commission or refund for the purpose of securing to a date,time and location to be specified on the record at meetings. this advertisement for publication in the said There may he occasions when one or more Supervh newspaper. will participate via telephone. Any person requiring spe accommodations at any of these meetings because of a disab or physical impairment should contact the District Managers AD S PACE:5 3 Company,Severn Trent Services at(954)753-5841 at least (2)calendar days prior to the meeting. If you are hearint FILED ON:10/03/15 speech impaired, please contact the Florida RelayService (800).955-8770 for aid in contacting the District Ofice at k two(2)days prior to the date of the meetings. PUBLISHED ON: Each person who decides to appeal any action to September 25, 2015 at these meetings is advised that person will need a recon the proceedings and accordingly,the person may need to ens a verbatim record of the proceedings is made Including testimony and evidence upon which such appeal is to be bas Calvin Teague District Manager September 25,2015 . No.701 Signature of Affiant _ ? ' Sworn to and Subscribed before me this l)(., ' d v_of (_' •-. l.b` • , Awl ,,^ IYONNE GORI Personally known by me' • L., U ' , (. t ).-1 -1 R \ Notary Public-State of Florida i• _f� 1. Commission#FF 900870 d,#•` My Comm.Expires Jut 16,2019 Vr.:,••° Bonded through National Notary Assn. • • ofi -S ..; Estimate 3400 Soto's 1.01m Lawn Service,Inc. ADDRESS DATE PLEASE PAY 10/14/2015 $550,00 ACTIVITY QTY RATE AMOUNT Bushhogging on Wellfield Road 1 550.00 550.00 TOTAL $550.00 THANK YOU. Accepted By Accepted Date Office E-Mail info@sotolawn.com 6` 4� Teague, Calvin From: Claire Campbell <info@sotolawn.com> Sent: Wednesday,October 14, 2015 10:40 AM To: 'Dillon Norine'; Edge, Robert;tbissell@embarqmail.com;Teague,Calvin; rcziko@embarqmail.com;dalelambert@embarqmail.com;'Anthony Davis';'Kathryn A. Kehlmeier' Subject: POI Notes Walk through October 12th with Kathryn Kehlmeier and Robert Edge. • Palm Tree trimming on Union Road will be completed today(10/14)at no charge. • We continue to struggle with saturation on 41 Median. Once dry enough,we will control trimming and weeds. • We will be trimming lxora's on Cays Drive along wall to see new color of wall. • We will forward an estimate for removal of Eugenia Trees and recommending to install Firecracker Bushes front of wall. 41 -7C3 • We will forward an estimate for bush ogging of Wellfield Road(state has not done it,some bushes are 4 foot tall). • Now that fertilization season has opene ,we will have a complete application on shrubs and turf. Thanks, r-0 Claire Campbell if 0 Ni Lawn Services Inc. 'r ;'- 4 diridfro Ce. 2830 35th Avenue NE Naples,FL 34120 y Sot®&aw ,cv.• Phone:(239)354-1080 Fax:(239)354-1045 Contact us: Claire info@sotolawn.com(Office) Robert robert@sotolawn.com Donna donnai@sotolawn.com Lila lila@sotolawn.com (irrigation) 1 I 4 ri B4 , Estimate 3305 o . Sotos 11.4 dl Lawn Service,Inc, e &WA' ADDRESS DATE PLEASE PAY 09/15/2015 $1,500.00 ;•: r. SALES REP ACTIVITY QTY RATE AMOUNT Trimming/cutting back Pepper Hedge and other exotics at pump 1 1,500.00 1,500.00 well station trail TOTAL $1,500.00 THANK YOU. Accepted By Accepted Date Office E-Mail info@sotolawn.com i 1 8 aes Agenda Page#22 Port of the Islands Community Improvement District Financial Report August 31,2015 Prepared by SEVERN SERV ICES 16 4 Agenda Page#23 PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 General Fund Statement of Revenues, Expenditures and Changes in Fund Balance............... Page 2 Trend Report Page 3 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund Balance............... Page 4-5 Trend Report Page 6 SUPPORTING SCHEDULES Check Register Page 7-8 Special Assessments-Collection Schedule .......................................................... Page 9 Construction Schedule .................................................... Page 10-12 CIP Status Report Page 13-14 Cash Flow Projections Page 15-16 Cash Flow Projections-5 year Page 17 Monthly Activity Report Page 18-23 Accounts Receivable Ageing Report(90+days outstanding).......................................... Page 24-25 Repair and Maintenance Detail Reports Page 26-30 1 $ ! Agenda Page#24 Port of the Islands Community Improvement District Financial Statements (Unaudited) August 31, 2015 161 1 B4 PORT OF THE ISLANDS Agenda Page#25 Community Improvement District Governmental and Enterprise Funds Balance Sheet August 31,2015 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSETS Current Assets Cash-Checking Account $ 306,598 $ 26,791 $ 333389 Accounts Receivable 834 9,291 10,125 Assessments Receivable 231,351 635,492 866,843 Allow-Doubtful Collections (231,351) (635,492) (886,843) Due From Other Funds 375,872 - 375,872 Investments: Money Market Account 190,841 6,776 197,617 SBA Account 1,319 2,919 4,238 SBA Account Reserves 159 - 159 Construction Fund - 25,174 25,174 Prepaid Items - 674 674 Total Current Assets 875,623 71,625 947,248 Noncurrent Assets Fixed Assets Land - 293,061 293,061 Infrastructure - 15,321,761 15,321,761 Accum Depr-Infrastructure - (4,543,538) (4,543,538) Equipment and Furniture - 327,167 327,167 Accum Depr-Equip/Furniture - (101,000) (101,000) Construction Work In Process - 3,090 3,090 Total Noncurrent Assets - 11,300,541 11,300,541 'TOTAL ASSETS $ 875,623 $11,372,166 $12,247,789 UABILITIt;2 Current Liabilities Accounts Payable $ 16,692 $ 52,064 $ 68,756 Accrued Expenses 8,333 25,794 34,127 Deposits - 34,950 34,950 Other Current Liabilities - 67 67 Revenue Bonds Payable-Current - 551,529 551,529 Due To Other Funds - 375,872 375,872 Total Current Liabilities 25,025 1,040,276 1,065,301 Long-Term Liabilities Revenue Bonds Payable-LT - 2,406,616 2,406,616 Total Long-Term Liab8lties - 2,406,616 2,406,616 TOTAL LIABILITIES 25,025 3,446,892 3,471,917 FUND BALANCES/NET ASSETS Fund Balances Assigned to: Operating Reserves 103,881 - 103,881 Unassigned: 746,717 - 746,717 Net Assets Invested in capital assets, net of related debt - 8,342,398 8,342,396 Unrestricted/Unreserved - (417,122) (417,122) TOTAL FUND BALANCES!NET ASSETS $ 850,598 $ 7,925,274 $ 8,775,872 TOTAL LIABILITIES&FUND BALANCES/NET ASSETS $ 875,623 $11,372,166 $12,247,789 Report Date:9/3/2015 134 PORT OF THE ISLANDS Agenda Page#26 Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending August 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A% AUG-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL REVENUES Interest-Investments $ 2,153 $ 1,974 $ 1,306 $ (668) 60.66% $ - Interest-Tax Collector - - 45 45 0.00% - Special Assmnts-Tax Collector 430597 430,597 324,398 (106,199) 75.34% - Special Assmnts-Discounts (17,224) (17,224) (9,558) 7,666 55.49% - Other Miscellaneous Revenues - - 3,347 3,347 0.00% - TOTAL REVENUES 415,526 418,347 319,538 (95,809) 76.90% - EXPENDITURES Administration P/R-Board of Supervisors 7,000 6,500 4,300 2,200 61.43% - FICA Taxes 536 491 329 162 61.38% - ProfSeni-Engineering 26,000 23,833 8,936 14,897 34.37% - ProfServ-Legal Services 14,000 12,833 10,836 1,997 77.40% - ProfServ-Mgmt Consulting Sery 30,092 27,584 27,584 - 91.87% 2,508 ProfServ-Property Appraiser 6,459 • 6,459 6,460 (1) 100.02% - ProfServ-Special Assessment 9,806 9,806 9,806 - 100.00% - AuditingServices 3,500 3,500 3,500 - 100.00% - Postage and Freight 1,200 1,100 269 831 22.42% 5 Rental-Meeting Room 350 325 250 75 71.43% - Insurance-General Liability 8,786 8,786 8,447 339 96.14% - Printing end Binding 1,300 1,192 459 733 35.31% 87 Legal Advertising 1,000 917 2,131 (1,214) 213.10% 1,535 Miscellaneous Services 1,380 1,265 491 774 35.58% - Misc-Assessmnt Collection Cost 8,612 8,612 6,297 2,315 73.12% - Misc-Web Hosting 1,000 917 898 19 89.80% - Office Supplies 500 458 28 430 5.60% - Annual District Filing Fee 175 175 175 - 100.00% - Total Administration 121,696 114,753 91,196 23,557 74.94% 4,135 Field Contracts-Mgmt Services 100,000 91,667 91,667 - 91.67% 8,333 Contracts-Landscape 82,830 75,928 75,927 1 91.67% 6,902 Electricity-Streetlighting 19,000 17,417 13,447 3,970 70.77% 1,228 Utility-Irrigation 17,000 15,587 14,060 1,527 82.71% 1,379 R&M-Renewal and Replacement 70,000 64,167 4,574 59,593 6.53% 385 R&M-Roads&Alleyways 4,000 3,667 19,575 (15,908) 489.38% - R&M-Signage 1,000 917 6,584 (5,667) 658.40% 6,500 Total Field 293,830 269,350 225,834 43,516 76.86% 24,727 TOTAL EXPENDITURES 415,526 384,103 317,030 67,073 76.30% 28,862 Excess(deficiency)of revenues Over(under)expenditures - 31,244 2,508 (28,736) 0.00% (28,862) Net change in fund balance $ - $ 31,244 $ 2,508 $ (28,736) 0.00% $ (28,862) FUND BALANCE,BEGINNING(OCT 1,2014) 848,192 848,192 848,192 FUND BALANCE,ENDING $ 848,192 $ 879,436 $ 850,700 Report Date:9/23/2015 2 i '+ . 1 PORT OF THE ISLANDS Agenda Page#27 Community Improvement District Trend Report-General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending August 31,2015 TOTAL Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual $13112015 Budget Rwenues Interest-Investments $ 163 $ 134 $ 136 $ 165 $ 208 $ 248 $ 84 $ 57 $ 55 $ 57 $ - $ 1,306 $ 2,153 Interest-Tax Collector - - - 22 - 18 5 - 45 SpecialAssmnls-TaxCollector 3,831 116,349 110,898 19,827 9593 47,557 8,858 1,737 9488 260 - 324,398 430,597 Special Assnads-Discounts (201) (4,647) (4.314) (528) (128) (79) 24 52 195 8 - (9,558) (17,224) Other Miscellaneous Revenues - - 1,870 - - - - - - 1,477 - 3,347 - Total Revenues 3,793 111,836 108,590 19,464 8,695 47,786 8,986 1,864 9738 1,807 • 319,538 415,528 Expenditures Adminfstra5ve P/R-Board or Supervisors 400 600 500 500 400 500 400 500 500 - - 4,300 7,000 FICA Taxes 31 46 38 38 31 38 31 38 38 - - 329 538 ProlServ-Engineering - 1,500 419 1,536 356 817 500 500 9360 (1053) - 8,936 26,000 Pral9erv-Legal Services - 2,213 48 2,890 709 341 1,237 778 959 1,885 - 10,838 14,000 ProlServ-Mgent Consupng Sery 2508 2,508 2,508 2,508 2,508 2.508 2,508 2,508 2508 2,508 2.508 27,584 30,092 ProfServ.Property Appraiser 4,758 - - - 1,702 - - - - - - 6,460 6,459 PrcfServ-Special Assessment - - 9,806 - - - - - - . - 9,806 9,806 Auditing Services - - - - - - 3,500 - - - - 3,500 3,500 Postage and Freight 12 83 31 7 13 12 32 5 36 335 269 1.200 Rental-Meeting Room 25 25 25 75 75 25 75 75 25 25 - 250 350 Insurance-General Liability 2,036 - - 2,036 - . 2,339 - - 2,038 - 8,447 8,786 Printing and Binding 31 - 52 25 17 18 18 - 78 132 87 459 1,300 Legal Advertising 162 - - - - 166 - 166 103 1,535 2,131 1,000 Miscellaneous Services 122 83 72 1 18 45 51 11 28 33 - 491 1,380 Misc-Assessmnt Collection Cost 73 2,234 2,132 386 169 951 178 38 134 5 - 6297 8,612 Misc-Web Hosting 71 71 71 71 71 71 71 - 331 71 - 898 1,000 Office Supplies - - - - - 14 - - - 14 - 28 500 Annual District Filing Fee 175 - - - - - - - - - 175 175 Total Administrative 10,404 0,363 15,702 9,823 6,017 5,340 11,086 4,399 10,163 4,772 4,135 91,196 121,696 A Contracts-MgnntServices 8,333 8,333 8,333 8,333 8,333 8,333 8,333 8,333 8,333 8,333 8,333 91,667 100,000 Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 6,902 8,902 6,902 6,902 8,902 6,902 75,927 82,830 Bectricity-Streetlighting 1,272 1,273 1,273 1,283 1,262 1,094 1,241 1,073 1,240 1,228 1,228 13,447 19,000 Utility-Inigalon 1,205 1,156 917 1,552 1,419 1.395 1,282 1,874 1,158 913 1.379 74,080 17,000 R8M-Renewal and Replacement 350 - (360) 850 - - - 804 - 2,545 385 4574 73,000 R&M-Roads 8 Alleyways - - - 19,000 - - 575 - - - 19,575 4,000 R8M-Signage - - - - 84 - - - - 6,500 6,584 1,000 Total Field 18,062 17,664 17,065 18,900 36,916 17,808 17,758 19,361 17,643 19.921 24,727 225,834 293,830 Total Expenditures 20.486 27,027 32,787 26,723 42,933 23,141 28,844 23,760 27,806 24,893 28,882 317,030 415,526 Excess(deficiency)of revenues Over(under)expenditures $ (24,673)$ 84,809 $ 75,823 $ (9,259)$ (34,238)$ 24,638 $ (19,678)$ (21,896)$ (21,068) $ (22,886) $ (28,862) 2,508 - Fund Balance,Beg(Oct 1,2314) 848,192 848,192 Fund Balance,End $ 850,790 $ 848,182 Report Date:9/23/2015 3 / 1 84 0 1 PORT OF THE ISLANDS Agenda Page#28 Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending August 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(8) AS A% AUG-16 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 285 $ 261 $ 119 $ (142) 41.75% $ 3 Water Revenue 53,700 49,225 45,231 (3,994) 84.23% 3,469 Sewer Revenue 81,200 74,433 66,531 (7,902) 81.93% 5,188 Irrigation Fees 110,900 101,658 99,606 (2,052) 89.82% 8,060 Special Assmnts-Tax Collector 1,139,500 1,139,500 816.384 (323.116) 71.64% - Special Assmnts-Discounts (45,580) (45,580) (24,053) 21,527 52.77% - Other Miscellaneous Revenues - - 7,520 7,520 0.00% 460 TOTAL OPERATING REVENUES 1,340,006 1,319,497 1,011,338 (308,159) 75.47% 17,180 OPERATING EXPENSES Personnel and Administration PIR-Board of Supervisors 7,000 6,500 4,300 2,200 61.43% - FICA Taxes 536 491 329 162 61.38% - ProfServ-Engineering 26,000 23,833 8,936 14,897 34.37% - ProfServ-Legal Services 14,000 12,833 10,836 1,997 77.40% - ProfServ-Mgrnt Consulting Sery 30,216 27,698 27,698 - 91.67% 2,518 ProfServ-Property Appraiser 17,093 17,093 17,096 (3) 100.02% - ProfServ-Special Assessment 8,366 8,366 8,366 - 100.00% - Auditing Services 3,500 3,500 3,500 - 100.00% - Postage and Freight 1,200 1,100 675 425 56.25% 31 Rental-Meeting Room 350 325 250 75 71.43% - Insurance-General Liability 8,786 8,786 8,447 339 98.14% - Printing and Binding 1,300 1,192 459 733 35.31% 87 Legal Advertising 1,000 917 2,131 (1,214) 213.10% 1,535 Miscellaneous Services 2,600 2,383 1,934 449 74.38% 218 Misc-Assessmnt Collection Cost 22,790 22,790 15,847 6,943 69.53% - Office Supplies 500 458 28 430 5.60% - Total Personnel and Administration 145,237 138,265 110,832 27,433 76.31% 4,389 Water-Sewer Comb Services Contrects-Mgmt Services 309,533 283,739 283,738 1 91.67% 25,794 Contracts-GeneratorMaint 1,750 1,750 2,301 (551) 131.49% - Communication-Teleph-Field 4,512 4,136 3,889 247 86.19% 274 Utility -General 87,000 79,750 77,086 2,664 88.60% 6,872 R&M-Irrigation 35,000 32,083 11,450 20,633 32,71% - R&M-Lift Station - - 2,148 (2,148) 0.00% 371 R&M-Potable Water Lines - - 5,129 (5,129) 0.00% 797 R&M-Water Plant 20,000 18,333 19,188 (855) 95,94% 2,801 R&M-Waste Water Plant 15,000 13,750 10,565 3,185 70.43% 5,307 R&M-Sewer Lines - - 3,600 (3,600) 0.00% - R&M-Backflow Inspection - - 1,518 (1,518) 0.00% - Misc-Licenses&Permits 7,375 7,375 25 7,350 0.34% - Cap Outlay-Waste Water Plant 50,796 46,563 102,040 (55,477) 200.88% - Total Water-Sewer Comb Services 530,966 487,479 522,677 (35,198) 98.44% 42,216 Report Date:9/23/2015 4 icd 1 84 PORT OF THE ISLANDS Agenda Page#29 Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending August 31,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(6) AS A%OF AUG-16 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Debt Service Principal Debt Retirement 532,827 532,827 - 532,827 0.00% - Interest Expense 122,533 122,533 71,478 51,055 58.33% - Total Debt Service 655,360 655,360 71,478 583,882 10.91% - TOTAL OPERATING EXPENSES 1,331,583 1,281,104 704,987 576,117 52.94% 46,806 Operating income(loss) 8,442 38,393 306,351 267,958 3628.89% (29,425) Change in net assets $ 8,442 $ 38,393 5 306,351 5 267,958 3628.89% $ (29,425) TOTAL NET ASSETS,BEGINNING(OCT 1,2014) 7,618,820 7,618,820 7,618,820 TOTAL NET ASSETS,ENDING $ 7,827,262 $ 7,657,213 $ 7,925,171 Report Date:9/23(2015 5 1 ..,:,, ,,,,, B 4 .:, ,.• 1 PORT OF THE ISLANDS Agenda Page#30 Community Improvement District Trend Report-Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending August 31,2015 TOTAL i Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Actual Thnl Adopted Account Oncription Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual 813112615 Budget Operating Revenues interest-Investments $ 16 $ 15 $ 16 $ 16 $ 13 $ 14 $ 10 $ 5 $ 5 $ 5 $ 3 $ 119 $ 285 Water Revenue 2,875 3,640 3,914 5,375 5,409 5,279 5,719 3,945 3,000 2,606 3,469 45,231 53,700 Sewer Revenue 4,255 6145 6471 7,727 7,920 7,912 6581 5,906 4503 3920 5,188 66,531 81,200 Iniga6on Fees 6,581 7,944 8,768 10,414 10,527 10,198 10,866 11.188 8,685 6,376 6060 99,606 110,900 Special Assmnls-Tax Collector 9,642 292,806 279,088 49,897 21,626 119,682 22,292 4,370 16,327 654 - 816,384 1,139,500 Special Assmnts-Discounts (506) (11,694) (10,856) (1,329) (322) (47) 61 131 490 20 - (24,053) (45,580) Other Miscellaneous Revenues 225 325 261 425 610 325 325 500 710 3,354 460 7,520 Total Operating Revenues 23,088 298,181 288,662 72,525 46783 143,363 47,954 26,047 33,720 16,935 17,180 1,011,338 1,340,005 Operating Expenses Personnel and Adminiabalion PIR-Board of Supervisors 400 600 500 500 400 500 400 500 500 - 4,300 7,000 FICA Taxes 31 48 38 38 31 38 31 38 38 - . 329 538 ProlServ-Engineeing • 1,500 419 1,536 356 817 500 500 5,360 (2,053) - 8,936 26,000 ProfSery-Legal Services - 2,213 48 2,690 709 341 1,237 778 959 1,865 - 10,836 14,000 ProfServMgre Consulting Sery 2,518 2,518 2,518 2,518 2,518 2,518 2,518 2,518 2,518 2,518 2,518 27.698 30,216 ProiSers-Property Appraiser 12,866 - - - 4,231 - - - - - - 17,096 17,093 ProfServ-Spedal Assessment - - 8,368 - - - - - - • 8,366 8,366 Auditing Services - - - • - 3500 . - - - 3,500 3,500 Postage and Freight 12 83 61 190 13 150 41 5 36 54 31 675 1,200 Rental-Meeting Room 25 25 25 25 25 25 25 25 25 25 - 250 350 Insurance-General Liability 2,036 - - 2,036 - - 2,339 - - 2,036 • 8,447 8,788 Printing and Binding 31 - 52 25 17 18 18 - 78 132 87 459 1.300 Legal Advertising 162 - - - - - 166 - 166 103 1,535 2,131 1,000 Miscellaneous Services 227 122 109 158 127 157 279 187 196 158 218 1,934 2,609 Misc-Assessmnt Collection Cost 183 5,622 5,365 971 428 2,393 447 90 336 13 - 15,847 22,790 Office Supplies - - - - - 14 - - - 14 - 28 503 Total Personnel and Administration 18,491 12,729 17,501 10,685 8,853 6,971 11,501 4,639 10,212 4.865 4,389 110,832 145,237 Water-Sewer Comb SeMceg Contracts-M9nit Services 25,794 25,794 25,794 25,794 25,794 25,794 25,794 25,794 25,794 25,794 25,794 283,738 309,533 Contacts-Generator Maini - - 551 - - - 1,750 - - - - 2,301 1,750 Commuricaton-Teleph-Field 913 267 283 274 270 233 332 274 490 280 274 3,889 4,512 Ut$ty-General 6,201 6,493 6,959 7,322 7,488 7,437 7,887 8,549 6.995 7,083 6.872 77,086 87,000 R&M-Irrigation 245 - 72 846 - 1,221 2,096 6575 1,395 - - 11,450 35,000 R&M-Lift Station - - - - 109 - 5 - 1,663 - 371 2,148 - R&M-Potable Water Lines 4,331 - - - - - - - - - 797 5,129 - R&M-Water Plant - 8,450 3,327 (2,556) (86) 3,456 485 - 2,302 1,009 2,801 19,188 20,000 RAM-Waste Water Plant - - (4,698) 498 - 783 4,584 2,148 1,853 92 5,307 10,565 15,000 R&M-Sewer Lines - - - - 599 672 2,043 286 - - - 3,600 - R&M-Backdowlnspection - - - - 240 - - - 330 948 - 1,518 Misc-Licenses&Permits - - - - - - - 25 - - - 25 7,375 Cap Outlay-Waste Water Plant - . - - 8,700 10,063 83,278 - - - - 102,040 50,798 Total Water-Sewer Comb Services 37,484 41,004 32,288 32,178 43,114 49.659 128,052 40,651 40,822 35,206 42,216 522,677 530,966 Debt Strike Principal Debt Retirement - - - - - - - - - - - - 532,827 Interest Expense - 10,211 - - - - - 61,267 - - - 71,478 122,533 Total Debt Saralee - 10,211 - - - - - 61,267 - - - 71,4/8 655,360 Total Operating Expenses 55,975 63,944 49,789 42,963 51,967 59,630 139,553 106,557 51,034 40,071 46,605 704,987 1,331,563 Operating income(loss) $ (32,887)$ 234,237 $ 236,873 S 29.662 9 (6,184) 6 86,733 5 (91,699) 6 (80,510) $ (17,314) S (23,136) $ (29,425) 308,351 8,442 Net Assets,Beg(Oct 1,2014) 7,618,829 7,610,820 Net Assets,End $ 7,925,171 5 7,827,262 Report Date:9/23/2015 6 A R 4 Agenda Page#31 Port of the Islands Community Improvement District Supporting Schedules August 31, 2015 I• :U if .. 1•i oov o4vao0Oepp S o t 0 r O 6 p N E N N C o 1� N N p0W NO a A pw0yWwy NNNa m - 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PORT OF THE ISLANDS Agenda Page#34 Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2015 ALLOCATION BY FUND DISCOUNT/ GROSS DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATEFUSEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2015" $ 1,174,931 $ 334,109 $ 840,822 Allocation% 100% 28% 72% 10/30/14 $ 12,510 $ 707 $ 255 $ 13,473 $ 3,831 $ 9,642 11/14/14 $ 70,133 $ 2,955 $ 1,431 $ 74,519 $ 21,190 $ 53,328 11/25/14 $ 314,825 $ 13,386 $ 6,425 $ 334,636 $ 95,159 $ 239,477 12/12/14 $ 336,730 $ 14,178 $ 8,872 $ 357,780 $ 101,740 $ 256,040 12/31/14 $ 30,590 $ 992 $ 624 $ 32,206 $ 9,158 $ 23,048 01/29/15 $ 66,510 $ 1,857 $ 1,357 $ 69,724 $ 19,827 $ 49,897 02/27/15 $ 29,174 $ 449 $ 595 $ 30,219 $ 8,593 $ 21,628 03/31/15 $ 163,830 $ 65 $ 3,343 $ 167,239 $ 47,557 $ 119,682 04/30/15 $ 30,610 $ (85) $ 625 $ 31,150 $ 8,858 $ 22,292 05/29/15 $ 6,165 $ (183) $ 126 $ 6,107 $ 1,737 $ 4,370 06/12/15 $ 23,029 $ (684) $ 470 $ 22,814 $ 6,488 $ 16,327 07/27/15 $ 923 $ (27) $ 19 $ 914 $ 260 $ 654 TOTAL $ 1,085,028 $ 33,610 $ 22,143 $ 1,140,782 $ 324,398 $ 816,384 %Collected 97.09% 97.09% 97.09% TOTAL OUTSTANDING $ 34,149 $ 9,711 $ 24,438 Year Parcel ID Description Amount Comments FY 2010 1058920500 P01 Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1056920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy FY 2014 1058920500 POI Hotel 119,837 bankruptcy FY 2014 1058920005 POI Realty LLC 288,677 Total Delinquent Parcels-Tax Collector 866,844 FY 2015 1058920500 POI Hotel 119,746 bankruptcy FY 2015 1058920513 Marando,Dominic 6,761 FY 2015 1058920005 POI Realty LLC 268,658 Total Delinquent Parcels-Direct Billed 395,165 TOTAL DELINQUENT/OUTSTANDING 1,296,158 Note**: Three parcels were direct billed subsequent to budget adoption. Report Date:9/312015 9 1 $ ! 18 PORT OF THE ISLANDS Agenda Page#35 Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through August 31,2015 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,608 Use of Funds: COI $ (42,700) COI(costs transferred to checking account) $ (5,000) Disbursements: Water Treatment Plant $ (5,333,694) Disbursements: Lift Station Rehab $ (102,040) $ (5,483,433) Adjusted Balance in Construction Account August 31,2015 $ 25,174 2.Funds Available For Construction at August 31,2015 Book Balance of Construction Account at August 31,2015 $ 25,174 Construction Funds available at August 31,2015 $ 25,174 3.Investments-BB&T at August 31,2015 Estimated Type Yield Principal Construction Fund: 0.12% $ 25,174 ADJ:Outstanding Amounts Due $ - Balance at August 31,2015 $ 25,174 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2015 budgeted bond payment as%of gross assessments(water/sewer fund): 57% Report Date:9/3/2015 10 1 $ ! _ 31. '' PORT OF THE ISLANDS Agenda Page#36 Community Improvement District Construction Schedule AMOUNT OF CAPITAL WATER TREATMENT LIFT STATION REQ.# DATE CONTRACTOR REQUISITION OUTLAY COI PLANT REHAB COI 10/20/10 Greenberg Traurig $ 10,000 $ - $ 10,000 $ - $ - COI 10/20/10 BB&T 2,700 2,700 COI 10/20/10 Severn Trent Management Svcs 15,000 15,000 COI 11/02/10 Dan Cox 15,000 15,000 1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 26,504 3 11/24/10 Naples Daily News 151 151 151 4 01/04/11 Century Link 28,311 26,311 26,311 5 12/16/10 South Florida Excavation 18,009 18,009 18,009 6 02/01/11 Hole Montes 2,561 2,561 2,561 7 02/01/11 Hole Montes 16,200 16,200 16,200 8 02/01/11 Hole Montes 13,207 13,207 13,207 9 02/10/11 Benchmark EnviroAnalytical,Inc. 1,019 1,019 1,019 10 02/17/11 Hole Montes 1,983 1,983 1,983 11 03/07/11 Hole Montes 6,250 6,250 8,250 12 03/16/11 South Florida Excavation 12,762 12,782 12,762 13 03/29/11 Cardinal Contractors 27,000 27,000 27,000 14 04/06/11 Hole Montes 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 18,587 16 05/16/11 Cardinal Contractors 95,029 95,029 95,029 11 05/19/11 Hole Montes 39,565 39,565 39,565 18 06/14/11 KW Controls 1,039 1,039 1,039 19 06/14/11 Cardinal Contractors 196,572 196,572 196,572 20 07/06/11 Hole Montes 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Montes 22,325 22,325 22,325 23 08/19/11 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Montes 19,700 19,700 19,700 25 09/16/11 South Florida Excavation 8,971 8,971 6,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,602 27 09/16/11 Cardinal Contractors 278,893 278,893 278,893 28 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,416 85,416 85,416 30 11/03/11 Hole Montes 833 833 833 31 11/03/11 Hole Montes 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 Total FY 2011 $ 1,717,261 $ 1,674,561 $ 42,700 $ 1,674,561 $ - I 32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ - $ 266,314 34 12/15/11 South Florida Excavation 4,602 4,602 4,802 35 12/15/11 BCI Technologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,767 586,767 37 12/16/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Montes 43,673 43,673 43,673 39 01/24/12 Hole Montes 25,610 25,610 25,610 40 01/24/12 Cardinal Contractors 174,823 174,823 174,823 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Montes 48,232 48,232 48,232 45 04/23/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16/12 Cardinal Contractors 62,629 62,629 62,629 48 05/17/12 KW Controls 12,169 12,169 12,169 49 06/12/12 Hole Montes 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental Svcs 9,027 9,027 9,027 Report Date:9/3/2015 11 a I i''''' 4 PORT OF THE ISLANDS Agenda Page#37 Community Improvement District Construction Schedule IAMOUNT OF CAPITAL WATER TREATMENT LIFT STATION REQ.N DATE CONTRACTOR REQUISITION OUTLAY COI PLANT REHAB 51 06/12/12 BCI Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06/29/12 Solo's Lawn Service,Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,633 13,633 13,633 55 07/25/12 W.E.Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Montes 49,982 49,982 49,982 57 09/04/12 Severn Trent Environmental Svcs 3,045 3,045 3,045 58 09/04/12 Cardinal Contractors 195,290 195,290 195,290 59 09/19/12 Hole Montes 21,350 21,350 21,350 60 09/19/12 BCI Technologies 33,279 33,279 33,279 61 09/19/12 Cardinal Contractors 52,400 52,400 52,400 Total FY 2012 $ 3,282,946 $ 3,282,946 $ - $ 3,282,946 $ - 62 10/18/12 RMA Geological Consultants $ 5,990 $ 5,990 5 - $ 5,990 63 10/16/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Montes 10,027 10,027 10,027 65 12/11/12 Severn Trent 48,567 48,567 48,567 66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170 87 01/17/13 Hole Montes 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,746 16,748 16,746 69 01/17/13 Severn Trent 1,569 1,569 1,589 70 02/05/13 Cardinal Contractors 26,705 26,705 26,705 71 02/05/13 KW Controls 12,169 12,169 12,169 72 02/05/13 Hole Montes 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 76 02/25/14 Xylem 25,200 25,200 25,200 Total FY 2013 $ 376,187 $ 376,187 $ - $ 376,187 $ - I Total FY 2014 $ - $ - $ - $ - $ - 77 02/11/15 Fortiline $ 8,700 $ 8,700 78 03/04/15 Fortiline 148 148 79 03/04/15 Ferguson 319 319 80 03/26/15 Severn Trent 9,596 9,596 81 04/08/15 KW Controls 5,346 5,346 82 04/08/15 Gulf States Electric 5,240 5,240 83 04/08/15 Gulf States Electric 6,770 6,770 84 04/08/15 Xylem 1,964 1,964 85 04/08/15 Xylem 697 697 86 04/17/15 KW Controls 5,346 5,346 87 04/17/15 KW Controls 5,346 5,346 88 04/17/15 KW Controls 2,180 2,180 89 04/17/15 Severn Trent 12,965 12,965 90 04/29/15 KW Controls 5,346 5,346 91 04/29/15 KW Controls 32,076 32,076 Total FY 2015 $ 102,040 $ - $ - $ - $ 102,040 I Grand Total $ 5,478,433 $ 5,333,694 $ 42,700 $ 5,333,894 $ 102,040 I Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Interest 303 FY 2014 Interest 173 FY 2015 Interest 96 $ 8,608 Report Date:9/3/2015 12 A { PORT OF THE ISLANDS Agenda Page#38 Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 8/31/15 WATER PROGRAM PROJECT PAID FY 2015 PAID IN FY PROJECT NO. PROJECT NAME OR DESCRIPTION „IN INCEPTION TO FY 2018 FY 2017 FY 2018 FY 2019 STATUS ESTIMATE 2016 DATE PI W-19 Video surveillance and monitoring $ - $ - $ - $ 10,000 $ - $ - $ - ST project W-22 Fire hydrant repair and replacement $ - $ - $ 3,090 $ - $ - $ - $ - ST project Total Water Program $ - $ - $ 3,090 $ 10,000 $ - $ • $ - WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ 30,796 $ - $ 77,137 5 30,796 $ 30,796 $ - $ - wNJW-26 WW-24 MBR Membranes $ - $ - $ - $ 20,000 $ - $ - $ - ST WW-25 Misc.Equipment Replacement $ - $ - $ - $ - $ - $ - $ - WW-26 Replace lift station control panel $ 102,040 $ 102,040 $ 102,040 $ $ - $ - $ - Total Wastewater Program $ 132,838 $ 102,040 $ 179,177 $ 60,796 $ 30,798 $ - $ - :.j!;• ; Total Water/Sewer Fundi$ 132,836 I$ 102,040 I$ 182,266 1$ 60,796I$ 30,796 I$ -1$ NOTE('):The amounts shown in the'FY 2015 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2014 and September 30,2015. NOTE lel: The amounts shown in the'PAID IN FY 2016'column reflects project expenses incurred between October 1,2014 and September 30,2015. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE 121: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Report Date:9/3/2015 13 t PORT OF THE ISLANDS Agenda Page#39 Community Improvement District All Funds Capital Improvement Program-Status Report Completed Projects Project No. Project Name or Description Project Total Completion) Comments Date 0-1 Collier County Zoning/Fire Station Property $ 22,324 1 93/1!2009 Completed in FY 2010 0-2 Sign Variance Petition-Union Road $ 42,883101120139 Completed in FY 2011 R1&2 1Road resurfacing and repair I S 473,138 1;,,,1,9130/2.0871 Completed in FY 2007 I I-1 Irrigation&Fire Control Panel Upgrade $ 54.821 ,813012008 Completed in FY 2006 I.2 Irrigation Supply Well Project S 34,765 01112006 C• ompleted in FY 2009 I-3 Wellfield Mechanical Upgrades $ 218,732 ;6/30/2009 Completed in FY 2009 1-4 3rd well to provide Irrigation water supply $ 287,793 ,'.:: 8)3112010 Completed in FY 2010 1-5 Wellfield SCADA $ 27.587 ..3/312010-Completed in FY 2010 1-8 Electrical Upgrades for Wellfield and WWTP Generator 9 247,386 ^'228/2010 Completed in FY 2010 1-7 Canal PS Modifications $ 4,269 .891112009 Completed in FY 2010 1 10 Wellhead Retrofitting $ 11,615 ;)(/30/2012 Completed in FY 2012 I-11 Well Monitoring $ 16,746 }:.9/3o12013 Completed in FY 2013 1-12 Pump Retrofitting $ 10,770 9/30/2013 Completed in FY 2013 W-2 Water Treatment Plant-replace transfer pumps $ 9,887``:9/30/1008 Completed in FY 2008 W-4 Water Treatment Plant-repairs to building(roof,doors,windows,painting) $ 14,050 :91302008 Completed in FY 2008 W-5 Water Treatment Plant-replace metal launders and walkways on softening unit&other repairs 6 56,877 ,10/312008 Completed in FY 2009 W-6 Water Treatment Plant-replace gaseous chem storage/feed sys(chlorine)cal liquid chew(bleach) S 38,086 ";97392009 Completed in FY 2009 W-7 Water Treatment Plant-air condition room that houses compliance monitoring equipment $ 3,9019'}002008, Completed in FY 2008 W-13 Water Treatment Plant-design new WTP $ 488,844 ,:9)90/2011,Completed in FY 2011 W-14A Water Treatment Plant-New Construction $ 4.409,326 -,9/3072014 Completed In FY 2014 W-146 Water Treatment Plant-Inspection of new construction $ 440,894 ,`,91301r1018 Completed in FY 2013 W-15 Water Treatment Plant-New meter replacement program(with backflow prevention) $ 257,514 9N3912013 Completed in FY 2013 W-17 SCADA $ 223,093 11111120i8 Completed in FY 2009 W-23 Stonnwater Rention Ponds $ 110,776 11'9/302014 C• ompleted in FY 2011/2012 W-23a Disinfection Conversion-free chlorine to chloramines $ 11,427 .9130/'1009 Completed in FY 2009 WW-5 Wastewater Treatment Plant-two new mixers $ 18,810 '.,,:''.1030-120013 C• ompleted in FY 2008 WW-8 Wastewater Treatment Plant-add second reuse pump $ 111,973 ',5131/2008 Completed in FY 2008 Wastewater Treatment Plant-replace gaseous chem storage/feed systems(chlorine and sulfur rr v;; W W-10 dioxide)w/liquid chem(bleach and sodium thiosulfate) S 36,088 9130j20G9 Completed in FY 2009 WW-13A Reuse Storage Tank $ 585,299 4130201Q Completed in FY 2010 WW-13B Automation of reuse water system and supplemental water $ 55,358 5131/2010 C• ompleted in FY 2010 WW-18 DynaLlft MBR Membrane System $ 1,112,360 9/3it ,015 Completed in FY 2011 WW-19 Electrical service upgrades at WWTP S 231,1009/302009 Completed in FY 2009 WW-20 New WWTP Generator S 110,776 ota02009 Completed in FY 2009 WW-23 SCADA and control panel for lift stations 5 77,137 r`,91302014 Completed in FY 2014 Report Date:9/3/2015 14 ,,, .... ..: ,. ,., ....... ,. 8 &�{q 4 PORT OF THE ISLANDS Agenda Page#40 Community Improvement District General Fund Cash Flow Projections SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SFJ 2613 2015 2015 2015 2018 2015 2015 2016 2019 2018 2016 2016 2016 Cash Beginning Balance $ 498,917 $ 820,888 $ 774,552 $ 795,469 $ 805,761 $ 824,928 $ 844,095 $ 865,012 $ 885,929 $ 854.502 S 823,074 $ 791,647 $ 159695 Cash inflow 179 139 33,598 53,596 53,596 53,396 53,596 53,598 139 139 138 139 139 Cash Outflow (37,390) (48,472) (32,679) (43,304) (34,429) (34,429) (32,679) (32,679) (31,566) (31.568) (31,566) (32,091) (31,566) CD Investment Add'Prepaid items - - - . - Add:Due from WS Fund 375,872 - - - - - - - - - - Less.Current Liabilities(as of 8131/15) (16692) - - - - - - - - - ' Total Estimated Cash Balance WITHOUT pest due assessments or FY 2015/FY 2016 direct Nlltro S 820,886 5 774,532 $ 795,469 S 805,761 $ 824,928 5 844.096 3 885,013 $ 886,929 $ 854,502 $ 823.074 $ 791,647 $ 769,696 5 728,267 Total Estimated Cash Balance WITH past due assessment.end 752015/75 2010 direct 511119 5 1,144,867 $ 1,088,533 9 1,443,431 9 1,453,723 $1,472,890 51,492,057 91,612,974 9 1,633,891 5 1,502,484 $1,471,036 $1,439,909 $ 1,407,867 91,376,229 Cash Receipts Special Assessments $ - $ - $ 56665 $ 55,685 $ 65,685 $ 65.886 0 55,686 $ 55,686 $ - S - S - S - 5 - Speclal Assessments-Discount - - (2.227) (2,227) (2.227) (2.227) (2.227) (2.227) - - - - - Interesl 779 139 139 139 139 139 139 139 139 139 139 139 139 Tell Cash Inflow $ 179 $ 139 $ 53,596 $ 53,596 9 53,696 $ 63,996 $ 63,896 $ 53,596 5 139 $ 139 $ 139 $ 139 3 139 Operating Ennead tures Administrative P/R-Board of Supervisors S 500 $ 500 S 500 $ 1,000 5 500 S 500 $ 500 $ 500 $ 500 $ 500 5 500 6 1,000 S 500 FICA 10e86 45 45 45 45 45 45 45 45 45 45 45 45 45 ProfSurv.En9nooring 2,167 1,583 1,583 1,583 1,583 1583 1.563 1,583 1,583 1,583 1 583 1,583 1,583 Pro15erv-Legal Seryices 2,552 1,606 1,668 1,088 1,686 1666 1.668 1.666 1,666 1,668 1.666 1,866 16E6 ProfOery-Mg rid CansulW,g Sery 2,508 2,583 2,503 2683 2,583 2.583 2.583 2,583 2,503 2,583 2,583 2,583 2,583 PrMSnrv-Pmporly Appaisea - .5,012 • - - - - - - - - - - Prof3ery-Spr Yat ASseasment - - - (0,100 - - - - - - - - AnnualAudt - - - - 1,750 1,750 - - - - - - - Postsge end Freight 27 50 50 50 50 50 50 50 50 50 50 50 50 Rental•Meeting Room 25 26 25 60 26 26 26 25 25 26 26 50 25 Insurance-General liability - 9.719 - - - - - - - - - - - Prin6ng&Binding 23 50 50 50 60 50 50 50 50 50 50 50 50 Legal Advertising 134 83 83 83 83 83 83 83 83 83 83 83 83 Miscellaneous Services 60 115 115 115 115 115 115 115 115 115 115 115 115 Mise.-Assesemnt Collection Cost - - 1,113 1,113 1.113 1,113 1,113 1.113 - - - - - 94100.-Web 1168093 101 63 83 03 83 03 83 03 83 83 83 03 63 Office Supplies 60 22 29 29 29 29 29 29 29 29 29 29 29 AnnUol District Filing Fee - 175 - - - - - - - - - - Total Administrative 9 8,201 5 21,718 $ 7,925 S 18,550 $ 0,675 $ 0,675 $ 7,925 $ 7,525 5 6,811 $ 6,812 6 6,812 $ 7,337 $ 6,812 MelMseance Contracts-Mgmt Services 0 8.333 3 8,333 3 8,333 $ 8.333 $ 8,333 6 8,333 S 8,333 $ 8,333 9 8,333 3 8,333 9 8,333 S 8,333 3 8.333 Contracts-Landscape 6,902 0,902 8,902 6,902 8,902 6,902 6,902 6,902 6,902 8,902 8,302 6902 6,902 EJecbtoty-Streetlighting 1.240 1,500 1.505 1,500 1,500 1,520 1,500 1,500 1,500 3500 1,500 1,500 1.500 Utility-Irrigation 1,275 1,417 1,417 1,417 1,417 1,417 1,417 1,417 1,417 1,417 1,417 1,417 1,417 R&M-Renewal&Replacement 11,258 5,833 5,833 5,833 5933 5,833 5,833 5,833 5,833 5,833 5,833 5,833 5,833 R&M-50000and Alleyways - 685 685 655 683 685 585 685 695 685 885 883 605 RSM-Signage 183 83 83 83 83 83 83 83 83 83 83 83 83 Total Maintenance $ 29,189 $ 24,754 0 24,754 $ 24,754 $ 24,754 $ 24,754 $ 24,754 3 24,754 $ 24.754 3 24,754 $ 24,754 9 24,754 5 24,754 Total Cash Outflow 9 37,380 $ 48,472 $ 32,679 6 43,304 $ 34,429 5 34,429 $ 32,879 S 32,878 9 31,564 9 31,666 $ 31,546 $ 32,091 S 31,684 m,00are:9/3/2015 (` l .v ,,,.„�1' 84 PORT OF THE ISLANDS Agenda Page#41 Community Improvement District Water and Sewer Fund Cash Flow Projections SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2015 2016 2016 2018 2016 2016 2016 2016 2016 2016 2016 2016 2018 Cash Beginning Delon 3 36,486 9 (419,661)9 (882,492)3 (455,1118)9 (330,306)$ (210,171)9 (03,976)9 43900 8 (433,281)3(452,270)1(471,275)3(490,273)9 (509,795) Cash Inflow 20,869 27,062 178,400 177,117 177,117 177.117 177,117 177,117 27,082 27,062 27,062 27,062 27,052 Cash Outflow Expenses (40,497) (180,873) (49.172) (58,314) (50.922) (50.922) (49,172) (651.366) (46.0.59) (48,059) (48059) (48.584) (48.059) Add:Prepaid Rams 574 - - - Less.Due la General Fund (375,672) - - • - - - - Less:Current Liabiites(as of 8131/151 (52.131) - - - - V - - - - - Total Estimated Cash Balance WITHOUT past duo aasesoments 07 FY 2015191 2016 throat 6111106 0 (419,881)5 (582,452) 5 (455,189)$ (336,386)5 (210,171)5 (63,975)5 43,985 0(433,201)3 (455279)3(471,275)9(490,2/3)$(509,795)9 (525,190) Total Estimated Cash Balance WITH past due assessments and PV 20161911 20113 direct billing $ 552,539 3 871,488 5 798,812 5 917,816 91,043,910 61,170,006 $ 1,297.949 3 820,700 3 801,703 5 782,708 6 793,708 9 744.188 $ 725,189 Cash Receipts 0780191 A55essn1e195-Tett collector 3 - 5 - 5 155,661 3 155,661 9 155,881 9 155.661 5 155,651 5 155,561 $ - 5 - S • 6 - 6 - 3peu91455essrne,4s-Discount - (8,220) (5,605) (5,805) (5,605) (5,605) (5,805) - - - - - WaterlSewaelPlgalinRennin. 20,648 27,038 27,038 27,038 27,038 27,038 27,036 27,038 27,038 27,039 27,038 27,038 27,038 h tareaUMiacallaneous 13 24 24 24 24 24 24 24 24 24 24 24 24 Total 044815110w 9 20,659 3 27,002 3 176,406 $ 177,117 9 177,117 9 177,117 $ 177.117 $177.117 8 27.062 9 27,0522 1 27,002 9 27,002 3 27,082 Oeer89)56 Expenditures Administrative P/6-886rd 01507e10nors $ 500 9 500 3 300 3 1,000 3 500 11 500 3 500 S 500 S 500 8 500 3 500 3 1,000 3 500 FICA Terre 46 45 45 45 45 45 45 45 45 45 45 45 45 Pr0IS9n-Engineering 2,187 1,583 1.583 1.083 1,583 1.583 1,583 1.583 1,583 1,583 1,583 1,583 1,583 Pro15e19Legal Services 2,552 1,666 1,666 1,666 1,666 1.666 1,665 1,686 1,060 1,600 1,660 1,665 1,600 P rol$an.M9m1Consulting 3ery 2,518 2,594 2,994 2,594 2,594 2,594 2,504 2,504 2594 2,594 2,504 2,594 2,504 ProlOerv,Pr0pody APPreisw - 14,009 - - - - - - - - • Prol8arv-SpecilAssessments - - 9,617 - - - - - - - - - An1u61Aud9 - - - - 1,750 1,750 - - . - . - • Postage end rroig9 27 68 68 68 68 68 58 58 58 58 60 58 68 Rental.Meeting Room 25 25 25 50 25 25 25 25 25 25 25 50 25 insurance-General L8Gey - 9,719 P rinting 8 Binding 23 50 50 50 50 50 50 50 50 50 50 50 50 Lepel Advertising 134 83 83 83 83 83 83 63 83 83 83 83 83 Miscellaneous Services 158 217 217 217 217 217 217 217 217 217 217 217 217 Mise.-Assessmnt COlbdgn Cost - - 3,113 3,113 3,113 3,113 3,113 3,113 - - - - - 015w Supplies 00 42 42 42 42 42 42 42 42 42 42 42 42 Total Administrative 0 8,219 3 30.500 9 9,675 6 19,117 $ 11,725 3 11,725 5 9,975 5 9,975 $ 6.562 3 6,662 3 8862 3 7,387 3 8,563 Maintenanes Contracts-Mgmt Service. 3 25,794 9 25.794 5 25,794 3 25,794 3 25,794 8 25,794 3 25,794 9 25,794 3 20,784 5 25,794 8 25,794 8 25,794 3 25,794 Contracts-GonerstorMail - - - - - - - 1,750 - - - - Communisation-Teleph-Fent 283 356 356 356 356 356 358 356 356 956 356 358 356 01917-13e1e881 7,084 7,167 7,157 7,167 7,167 7,167 7,187 7,167 7,107 7,107 7,107 7,167 7,107 RIM-Irrigation 2,917 1,800 1,000 1,880 1,880 1,880 1,880 1,590 1,880 1,880 1,880 1,560 1,880 R&M-Lie Station 800 500 500 500 500 500 500 500 500 580 500 500 500 R&M-1301954 Water Lines - 500 500 500 500 500 500 500 500 500 500 500 500 R&M-Water Plaid - 633 633 833 833 633 833 833 633 633 833 833 533 RUM-Waste Water Pierd 3.000 1,333 1,333 1,333 1,333 1.333 1,333 1,333 1,333 1,333 1.333 1,333 1,333 RSM-Sewer Lines 800 500 500 500 550 500 500 500 500 500 500 500 500 8E51.8857000Inspection 800 333 333 333 333 333 333 333 333 333 333 333 333 Mnc.-1.888555 B PermIs - 7,375 - - - - - - - - GIP' - 80,790 . - - - - - - - . Total Maintenance 0 41.278 3 107.368 5 39,197 8 39,197 3 35197 3 39.197 3 39.197 $ 40.947 3 39.197 3 39.167 6 39.197 S 39.197 $ 39.197 Debt Service Principal and Interest 9 - $ 61.915 S - S - 3 - S - S - 3 603.444 0 - $ - S - S - 3 Total Oe51 Service S - S 51,915 6 - s - s - 8 - 9 - 8 503.444 3 - $ - 9 - 9 - 5 - Total Cash Outflow 9 49,497 1 500,673 8 49,172 s 86,314 $ 60,922 8 60.922 6 49,172 8 864,368 1 48060 8 46,099 9 46,060 8 46,584 8 48,089 'NOTES: Estim6 51 CIP costs for anticipated projects aro Report De48:9/3/0015 lb PORT OF THE ISLANDS Agenda Page#42 Community Improvement District All Funds Cash Flow Projections-5 Year GENERAL FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Operating Revenues Assessments(Net) $413,373 $413,375 $413,375 $413,375 $413,375 Interest/Miscellaneous $2,153 $1,673 $2,153 $2,153 $21153 Total Operating Revenues $415,526 $415,048 $415,528 $415,528 $415,528 Operating Expenditures Administrative $121,696 $117,999 $121,539 $125,185 $128,941 Maintenance $293,830 $297,050 $305,982 $315,140 $324,595 Total Operating Expenditures $415,526 $415,049 $427,500 $440,325 $453,535 Capital Expenditures CIP Projects $0 $0 $0 $0 $0 Total Capital Expenditures $0 $0 $0 SO $0 Estimated Ending Cash Balance WITHOUT past due assessments or FY 2015/FY 2016 direct biting $ 820,886 $ 728,267 $716,296 $691,497 $663,490 Estimated Ending Cash Balance WITH past due assessments and FY 2015/FY 2018 direct billing $ 1,144,867 $ 1,376,229 $1,364,257 $1,339,459 $1,301,452 WATER AND SEWER ENTERPRISE FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Operating Revenues Assessments(Net) $1,093,920 $1,215,096 $1,215,096 $1,215,096 $1,215,096 Water/Sewer/Irrigation Revenue $245,800 $270,380 $270,380 $270,380 $270,380 Interest/Miscellaneous $285 $287 $725 $908 $1,122 Total Operating Revenues $1,340,005 $1,485,763 $1,486,201 $1,486,384 $1,486,599 Operating Expenditures Administrative $145,237 $137,783 $137,783 $137,783 $137,783 Maintenance $480,170 $479,498 $479,498 $479,498 $479,498 Total Operating Expenditures $625,407 $617,281 $617,281 $617,281 $617,261 Capital Expenditures CIP Projects $50,796 $60,796 $30,796 $0 $0 Total Capital Expenditures $50,796 $60,796 $30,796 $0 $0 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Ending Cash Balance WITHOUT past due assessments or FY 2015/FY 2016 direct billing $ (419,681) $ (528,792) ($346,028) ($132,284) $81,673 Estimated Ending Cash Balance WITH past due assessments and FY 2015/FY 2016 direct billing $ 502,539 $ 726,189 $907,953 $1,121,697 $1,335,654 NOTE. 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Invoice#,.Invoice$ ,Month t 09122114 DUMONT HYPOCHLORITE SOLUTIONS 321242 133.50 09122/14 DUMONT HYPOCHLORITE SOLUTIONS 321243 64.00 00/25/14 DUMONT HYPOCHLORITE SOLUTIONS 318905 147.00 10108/14 DI/MONT HYPOCHLORITE SOLUTIONS 322400 155.25 10/20114 DUMONT HYPOCHLORITE SOLUTIONS 323847 135.00 10120114 DUMONT HYPOCHLORITE SOLUTIONS,SODIUM HYUDROXIDE 323848 224.50 049.25 Oct Total 11103/14 DUMONT HYPOCHLORITE SOLUTIONS,SODIUM HYDROXIDE 325052 514.75 11103114 DUMONT HYPCHLORITE SOLUTIONS 325053 10125 11717/14 DUMONT HYPOCHLORITE SOLUTIONS 326250 148.50 11117/14 DUMONT HYPOCHLORITE SOLUTIONS 326287 66,00 830.50 Nov Total 1,679.75 YTD Total 12/09/14 DUMONT HYPOCHLORITE SOLUTIONS,SODIUM HYDROXIDE 928587 315.00 12109/14 DUMONT HYPOCHLORITE SOLUTIONS 328593 202.50 517,50 Dec Total 2,197.25 YTD Total 12129114 DUMONT HYPOCHLORITE SOLUTIONS,SODIUM HYDROXIDE,DUMONT AS4000,PAWC A 102 PLUS 329191 1.246.25 OSMOSIS 12/29/14 DUMONT HYPOCHLORITE SOLUTIONS 329192 135.00 0102/16 DUMONT HYPOCHLOLRITE SOI 11110119,SODIUM HYDROXIDE 330541 655.20 01126/15 DUMONT HYPOCHLORITE SOLUTIONS 331632 135.00 01/25115 DUMONT HYPOCNLOHITE SOLUTIONS 331831 357.00 01/12/15 DUMONT HYPOCHLORITE SOLUTIONS 330542 175.60 2,706.96 Jan Total 4,803.20 YTD Total 02/02/16 OUMONT HYPOCHLOLRITE SOLUTIONS,SODIUM HYDROXIDE 331931 20260 02/09/15 DUMONT HYPOCHLOLRITE SOLUTIONS SODIUM HYDROXIDE 332921 162.00 02/09/16 DUMONT HYPOCHLOLRITE SOLUTIONS,SODIUM HYDROXIDE 332920 309.74 02/20115 DUMONT HYPOCHLORITE SOLUTIONS,SODIUM HYDROXIDE,DUMONT AS4000,PAWC A 102 PLUS 333789 1,206 25 OSMOSIS 1,880.49 Feb Total 6,763.69 YTD Total 53/09115 DUMONT HYPOCHLOLRITE SOLUTIONS,SODIUM HYDROXIDE 335075 357.00 03/09115 OUMONT HYPOCHLOLRITE SOLU I IONS,SODIUM HYDROXIDE,Durnonlh SH 500055 OL DR 335078 448.75 03123115 DUMONT HYPOCHLORITE SOLUTIONS,SODIUM HYDROXIDE,DUMONT A54000,55 OL DR 336036 482.00 03/23115 DUMONT HYPOCHLOLRITE SOLUTIONS,SODIUM HYDROXIDE 338037 135.1X) 1,422.76 Mer Total 0,208.44 YTO Total 04/06115 DUMONT HYPOCHLOLRITE SOLUTIONS,SODIUM HYDROXIDE,CITRIC ACID 337041 294.75 POI Rebate For Jury 2015 3520 ChamicaS4300 1611 4 Severn Trent Environmental Services Agenda Page#55 Port of the Islands Chemical Budget tgalnst budget account,copies of invoices available upor Cap$20,000.00 first year Contract:Oct 2054-Sept.2015 toy,Date Setvlee Vendor. , D4scrlption - `! 110v01015':z Inyolos$'; Month 04/38/15 DUMONT HyPOCHLOLRITE SOLUTIONS, 337042 135.00 04/20715 DUMONT HYPOCHLOLRITE SOLUTIONS.SODIUM HYDROXIDE SOLUTION 338846 382.93 04/20/15 DUMONT HYPOCHLOLRITE SOLUTIONS. 338847 330,75 1,143.43 Apr Total 9,349.87 YTD Total 506/2015 DUMONT HYPOCIILOLRITE SOLUTIONS, 340388 238.26 5106/2015 DUMONT HYPOCHLOLRI fE SOLUTIONS.SODIUM HYDROXIDE SOLUTION 340387 382.93 918.18 May Total 9,969.05 YTD Total 5/1012015 DUMONT HYPOCHLOLRITE SOLUTIONS,SODIUM HYDROXIDE SOLUTION 241202 145.35 5/10/2015 DUMONT HYPOCHLOLRITE SOLUTIONS-SH 5000 55 GL OR 342261 337.98 6!1!7.016 UOMONI' HYPCOCHLORITE SOLUTIONS-SODIIUM HYDROXIDE-DUMON I-A 84000 55 GL DR-A 342848 1,182.98 WEA 102 PLUS,REVERSE OSMOSIS 6/1/2015 DUMONT HYPOCHLOLRITE SOLUTIONS, 342650 121.50 6/15/2015 DUMONT HYPOCHLOLRITE SOLUTIONS.SODIUM HYDROXIDE SOLUTION 343807 315.75 6/1 512 01 5 DUMONT HYPOCHLOLRITE SOLUTIONS, 343603 121.50 2,228.66 June Total 12,197.81 YTD 06/2905 DUMONT HYPOCHLOLRITE SOLUTIONS,SODIUM HYDROXIDE SOI.IITION 345037 79.50 06/29115 DUMONT HYPOCHLOLRITE SOLUTIONS,SODIUM HYDROXIDE SOLUTION 345033 135.00 07!07115 DUMONT SODIUM HYDROXIDE SOLUTION 60% 345722 390.95 07/1305 DUMONT HYPOCHLOLRIIE SOLUTIONS,DUMONT A54000 55 GAL DRUM,WC A-102 PLUS, 348651 1,058.68 REVERSE OSMOSIS ANTISCALANT 07/13/05 DUMONT HYPOCHLOLRITE SOLUTIONS,SODIUM HYDROXIDE SOLUTION 346652 67.50 07/27/15 ,HIMONT HYPOCHLOLRITE SOLUTIONS,SODIUM HYDROXIDE SOLUTION 347890 438.43 2,170.08 July Total 14,367.67 POI Rebate For July 2015 3520 Chemlcal0 300 I 6 I , Agenda Page#57 Port of the Islands Community Improvement District Financial Report September 30,2015 Prepared by SEVERN SERVICES 16 1 84 Agenda Page#58 PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 -2 General Fund Statement of Revenues,Expenditures and Changes in Fund Balance............... Page 3 Trend Report Page 4 Enterprise Fund Statement of Revenues,Expenditures and Changes in Fund Balance............... Page 5-6 Trend Report Page 7 SUPPORTING SCHEDULES Check Register Page 8-9 Special Assessments-Collection Schedule Page 10 Construction Schedule Page 11 -13 CIP Status Report Page 14-15 Cash Flow Projections Page 16-17 Cash Flow Projections-5 year Page 18 Monthly Activity Report Page 19-24 Accounts Receivable Ageing Report(90+days outstanding).......................................... Page 25-26 Repair and Maintenance Detail Reports Page 27-31 IA !A -g Agenda Page#59 Port of the Islands Community Improvement District Financial Statements (Unaudited) September 30, 2015 1r ,,,_..., i,-7, ,fl 161 �..,:, f...,t: PORT OF THE ISLANDS Agenda Page#80 Community Improvement District Governmental and Enterprise Funds Balance Sheet September 30,2015 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSETS Current Assets Cash-Checking Account $ 209,448 $ 26,613 $ 236,061 Accounts Receivable 417 1,474 1,891 Assessments Receivable 337,552 958,606 1,296,158 Allow-Doubtful Collections (337,552) (958,606) (1,296,158) Due From Other Funds 437,307 - 437,307 Investments: Money Market Account 190,974 6,781 197,755 Construction Fund - 25,174 25,174 Prepaid Items 2,007 2,680 4,687 Total Current Assets 640,153 62,722 902,875 Noncurrent Assets Fixed Assets Land - 293,061 293,081 Infrastructure - 15,321,761 15,321,761 Accum Depr-Infrastructure - (4,543,538) (4,543,538) Equipment and Furniture - 327,167 327,167 Accum Depr-Equip/Furniture - (101,000) (101,000) Construction Work In Process - 3,090 3,090 Total Noncurrent Assets - 11,300,541 11,300,541 (TOTAL ASSETS $ 840,153 $ 11,363,263 $ 12,203,416 LIABILITIES Current Liabilities Accounts Payable $ - $ 51 $ 51 Accrued Expenses 10,841 28,312 39,153 Accrued Interest Payable - 43,263 43,263 Deposits - 35,050 35,050 Other Current Liabilities - 222 222 Revenue Bonds Payable-Current - 551,529 551,529 Due To Other Funds - 437,307 437,307 Total Current Liabilities 10,841 1,095,734 1,106,575 Long-Term Liabilities Revenue Bonds Payable-LT - 2,406,616 2,408,616 Total Long•Term Liabilities - 2,406,616 2,406,616 TOTAL LIABILITIES 10,841 3,502,360 3,513,191 Report Date:10/5/2015 1 we.n bc.' iE PORT OF THE ISLANDS Agenda Page#61 Community Improvement District Governmental and Enterprise Funds Balance Sheet September 30,2015 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL FUND BALANCES/NET ASSETS Fund Balances Nonspendable: Prepaid Items 2007 - 2,007 Assigned to: Operating Reserves 103,881 - 103,881 Unassigned: 723,424 - 723,424 Net Assets Invested in capital assets, net of related debt - 8,342,396 8,342,396 Unrestricted/Unreserved - (481,483) (481,483) TOTAL FUND BALANCES I NET ASSETS $ 829,312 $ 7,860,913 $ 8,690,225 TOTAL LIABILITIES&FUND BALANCES!NET ASSETS S 840,163 $ 11,363,263 $ 12,203,416 Report Date:10/5/2015 2 16 ! 1 B4 PORT OF THE ISLANDS Agenda Page#62 Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending September 30,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF SEP-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL REVENUES Interest-Investments $ 2,153 $ 2,153 $ 1,441 $ (712) 66.93% $ 70 Interest-Tex Collector - - 45 45 0.00% - Special Assmnts-Tax Collector 430,597 430,597 324,398 (106,199) 75.34% - Special Assmnts-Discounts (17,224) (17,224) (9,558) 7,666 55.49% - Other Miscellaneous Revenues - - 3,347 3,347 0.00% - TOTAL REVENUES 415,526 415,526 319,673 (95,853) 76.93% 70 EXPENDITURES Administration P/R-Board of Supervisors 7,000 7,000 4,700 2,300 67.14% 400 FICA Taxes 536 536 360 176 67.16% 31 ProfServ-Engineering 26,000 26,000 8,938 17,064 34.37% - ProfServ-Legal Services 14,000 14,000 11,393 2,607 81.38% 556 ProfServ-Mgmt Consulting Sery 30,092 30,092 30,092 - 100.00% 2,508 ProfServ-Property Appraiser 6,459 6,459 6,460 (1) 100.02% - ProfServ-Special Assessment 9,806 9,806 9,806 - 100.00% - Auditing Services 3,500 3,500 3,500 - 100.00% - Postage and Freight 1,200 1,200 277 923 23.08% 9 Rental-Meeting Room 350 350 275 75 78.57% 25 Insurance-General Liability 8,786 8,786 8,447 339 96.14% - Printing and Binding 1,300 1,300 459 841 35.31% - Legal Advertising 1,000 1,000 2,131 (1,131) 213.10% - Miscellaneous Services 1,380 1,380 492 888 35.65% 1 Misc-Assessmnt Collection Cost 8,612 8,612 6,297 2,315 73.12% - Misc-Web Hosting 1,000 1,000 898 102 89.80% - Office Supplies 500 500 28 472 5.60% - Annual District Filing Fee 175 175 175 - 100.00% - Total Administration 121,696 121,696 94,726 26,970 77.84% 3,530 Field Contracts-Mgmt Services 100,000 100,000 100,000 - 100.00% 8,333 Contracts-Landscape 82,830 82,830 82,830 - 100.00% 6,902 Electricity-Streetlighting 19,000 19,000 14,876 4,324 77.24% 1,229 Utility-Irrigation 17,000 17,000 15,588 1,412 91.69% 1,528 R&M-Renewal and Replacement 70,000 70,000 4,574 65,426 6.53% - R&M-Roads&Alleyways 4,000 4,000 19,575 (15,575) 489.38% - R&M-Signage 1,000 1,000 6,584 (5,584) 858.40% - Total Field 293,830 293,630 243,827 50,003 82.98% 17,992 TOTAL EXPENDITURES 415,526 416,626 338,663 76,973 81.48% 21,622 Excess(deficiency)of revenues Over(under)expenditures - - (18,880) (18,880) 0.00% (21,452) Net change In fund balance $ - $ - $ (18,880) $ (18,880) 0.00% $ (21,452) FUND BALANCE,BEGINNING(OCT 1,2014) 848,192 848,192 848,192 FUND BALANCE,ENDING $ 848,192 $ 848,192 $ 829,312 Report Date:10/5/2015 3 . il -i p 6 1 �.. PORT OF THE ISLANDS Agenda Page#63 Community Improvement District Trend Report-General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending September 30,2015 TOTAL Oct Nov Dee Jan Feb Ma Apr May Am Jul Aug Sep Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual 913012015 Budget Revenues Interest•Investments 5 163 S 134 $ 136 $ 165 $ 208 S 248 $ 84 $ 57 $ • 55 $ 57 $ 63 $ 70 $ 1,441 S 2,153 Interest-Tax Calleclor - - • - 22 - - 18 - 5 - - 45 SpedalAssmnts-Tax Collector 3831 118349 110,898 1%827 8593 47,557 8858 1,737 6,488 260 - - 324,398 430,597 Special Assmnts-Discounts (201) (4,647) (4,314) (528) (128) (19) 24 52 195 8 - - (9,558) (17,224) Other Miscellaneous Revenues - - 1,870 - - - - - - 1,477 - 3,347 - Total Revenues 3,793 111,836 108,580 19,464 8,698 47,786 8,986 1,864 6,738 1,807 63 70 319,673 415,528 Expenditure) Adminishadvs PIR-Board of Supervisors 400 600 500 500 400 500 400 500 500 - - 400 4,700 7,000 FICA Taxes 31 46 38 38 31 38 31 38 38 - - 31 360 538 ProfServ-Engineering - 1,500 419 1,536 356 817 500 500 5360 (2053) - - 8,936 26,000 ProfSery-Legal Services - 2,213 48 2,690 709 341 1,237 776 959 1,865 556 11,393 14,000 ProlServ-Mgmt Consulting Sen 2,508 2,508 2,508 2,508 2,508 2,508 2,508 2,508 2508 2508 2.508 2,508 30,092 30,092 ProfServ-Property Appraiser 4,758 - - - 1,702 - - - - - - 6,480 6,459 ProfSav-Special Assessment - - 9,806 - - - - - - - 9,806 9,806 Auditing Services - - - - - - 3,500 - - - 3,500 3.500 Postage and Freight 12 83 31 7 13 12 32 5 36 335 9 277 1,200 Rental-Meeting Room 25 25 25 25 25 25 25 25 25 25 - 25 275 350 Insurance-Genera Lability 2,036 - - 2,036 •- 2,339 •- 2036 - - 8,447 8,786 Printing and Binding 31 - 52 25 17 18 18 - 76 132 67 - 459 1,300 Legal Advertising 162 - - - - - 166 - 166 133 1,535 - 2131 1,000 Miscelaneous Services 122 83 72 1 16 45 81 11 28 331 492 1,380 Misc-Assessmnt Cdlec8on Cast 73 2,234 2,132 386 169 951 178 36 134 5 - - 6,297 8,612 Misc-Web Hosting 71 11 71 71 71 71 71 - 331 71 - - 898 1,000 Office Supplies - - - - 14 - - - 1a - - 28 S00 Annual District Filing Fee 175 - - - - - - - - - - 175 175 Total Administrative 10,404 9,363 15702 9,823 8,017 5.340 11,086 4399 10,163 4,772 4,135 3,530 94.726 121.696 Contra2s-MgmtServices 8,333 8,333 8,333 8,333 8.333 8,333 8,333 8,333 8,333 8,333 8,333 8,333 100,000 100,000 Contracts-Landscape 6,902 6.902 6,902 8902 6,902 6,902 6,902 6,902 6,902 6,902 6902 8902 82,830 82,830 Electricity-Street5ghbng 1,272 1,273 1,273 1,263 1,262 1,094 1,241 1,073 1,240 1,228 1,228 1,229 14,676 19,000 Utility-Irrigation 1,205 1,158 917 1,552 1,419 1,395 1,282 1,674 1,168 913 1,379 1,528 15,588 17,000 ROM-Renewal end Replacement 350 - (360) 850 - - - 804 - 2,545 385 - 4,574 70,000 R8M•Roads&Alleyways - •- - 19,000 - 575 - - - 19,575 4,000 R8M-Signage - - - - - 84 •- - - - 6.500 - 6,584 1,000 Total Field 18,082 17,684 17,065 18,900 36,916 17,808 17,758 19,361 17,643 19,921 24.727 17,992 243,827 293,830 Total Expenditures 28,496 27,027 32,767 28,723 42,933 23,148 28,844 23,760 27,806 24,893 28,862 21,522 338,553 415,526 Excess(deficiency)of revenues Over(under)expenditures $ (24,673) $ 84,809 $ 75,923 S (9,259)$ (34,238) $ 24,638 $ (19,878) $ (21,896)S (21,068)$ (22,886)$ (28,799)$ (21,452) (18,880) - Fund Balance,Reg(Oct 1,2014) 848,192 848,192 Fund Balance,End $ 829,312 $ 848,192 Report Date:10/5/2015 4 1611EU4 6 PORT OF THE ISLANDS Agenda Page#64 Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending September 30,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(5) AS A%OF SEP-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL _ OPERATING REVENUES Interest-Investments $ 285 $ 285 $ 125 $ (180) 43.88% $ 3 Water Revenue 53,700 53,700 48,436 (5,264) 90.20% 3,205 Sewer Revenue 81200 81200 71,089 (10,111) 87.55% 4,558 Irrigation Fees 110,900 110,900 109,044 (1,856) 98.33% 9,439 Special Assmnts-Tax Collector 1,139,500 1,139,500 816,384 (323,116) 71.64% - Special Assmnts-Discounts (45,580) (45,580) (24,053) 21,527 52.77% - Other Miscellaneous Revenues - - 8,060 8,060 0.00% 540 TOTAL OPERATING REVENUES 1,340,005 1,340,005 1,029,085 (310,920) 76.80% 17,745 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 7,000 4,700 2,300 67.14% 400 FICA Taxes 536 536 360 176 67.16% 31 ProfServ-Engineering 26,000 26,000 8,936 17,084 34.37% - ProfServ-Legal Services 14,000 14,000 11,393 2,607 81.38% 556 ProfServ-Mgmt Consulting Sery 30,218 30,216 30,216 - 100.00% 2,518 ProfServ-Property Appraiser 17,093 17,093 17,096 (3) 100.02% - ProfServ-Special Assessment 8,366 8,366 8,366 - 100.00% - Auditing Services 3,500 3,500 3,500 - 100.00% - Postage and Freight 1,200 1,200 699 501 58.25% 24 Rental-Meeting Room 350 350 275 75 78.57% 25 Insurance-General Liability 8,786 8,786 8,447 339 96.14% - Printing and Binding 1,300 1,300 459 841 35.31% - Legal Advertising 1,000 1,000 2,131 (1,131) 213.10% - Miscellaneous Services 2,600 2,600 2,071 529 79.65% 137 Misc-Assessmnt Collection Cost 22,790 22,790 15,847 6,943 69.53% - Office Supplies 500 500 28 472 5.60% - Total Personnel and Administration 145,237 145,237 114,524 30,713 78.85% 3,891 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 309,533 309,533 - 100.00% 25,794 Contracts-GeneratorMaint 1,750 1,750 2,301 (551) 131.49% - Communication-Teleph-Field 4,512 4,512 4,158 354 92.15% 269 Utility -General 87,000 87,000 83,968 3,032 96.51% 6,882 R&M-Irrigation 35,000 35,000 11,825 23,175 33.79% 376 R&M-Lift Station - - 2,148 (2,148) 0.00% - R&M-Potable Water Lines - - 5,415 (5,415) 0.00% 286 R&M-Water Plant 20,000 20,000 19,188 812 95.94% - R&M-Waste Water Plant 15,000 15,000 12,636 2,384 84.24% 2,071 R&M-Sewer Lines - - 3,600 (3,600) 0.00%R&M-Backflow Inspection -Inspection - - 890 (890) 0.00% (628) Misc-Licenses&Permits 7,375 7,375 25 7,350 0.34% - Cap Outlay-Waste Water Plant 50,796 50,796 102,040 (51,244) 200.88% - Total Water-Sewer Comb Services 530,968 530,968 557,727 (26,761) 105.04% 35,050 Report Date:10/5/2015 5 1 1611 .� 4 PORT OF THE ISLANDS Agenda Page#65 Community Improvement District Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending September 30,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(9) AS A%OF SEP-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Debt Service Principal Debt Retirement 532,827 532,827 - 532,827 0.00% - Interest Expense 122,533 122,533 114,741 7,792 93.64% 43,263 Total Debt Service 655,360 655,360 114,741 540,619 17.51% 43,263 TOTAL OPERATING EXPENSES 1,331,663 1,331,563 786,992 644,571 69.10% 82,004 Operating income(loss) 8,442 8,442 242,093 233,651 2867.72% (64,259) Change in net assets $ 8,442 $ 8,442 $ 242,093 $ 233,651 2867.72% $ (64,259) TOTAL NET ASSETS,BEGINNING(OCT 1,2014) 7,618,820 7,518,820 7,618,820 TOTAL NET ASSETS,ENDING $ 7,627,262 $ 7,627,262 $ 7,860,913 Report Date:10/5/2015 6 161 1B4 PORT OF THE ISLANDS Agenda Page#66 Community Improvement District Trend Report-Water And Sewer Fund Statement of Revenues,Expenses and Changes in Net Assets For the Period Ending September 30,2015 TOTAL Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual 91302015 Budget Operating Revenues Interest-Investments $ 16 $ 15 $ 16 5 16 S 13 $ 14 $ 10 $ 5 $ 5 S 5 $ 6 $ 3 $ 125 $ 285 Water Revenue 2875 3,640 3,914 5,375 5,409 5,279 5,719 3,945 3,000 2,606 3,469 3,205 48,436 53,700 Sewer Revenue 4,255 5,145 5,471 7,727 7,920 7,912 8,581 5,908 4,503 3,920 5,188 4,558 71,089 81,200 Irrigation Fees 6,551 7,944 8,768 10,414 10,527 10,198 10,866 11,188 8,685 6,376 8,060 9,439 109,044 110,900 Special Assnmts-Tax Collector 9,642 292,806 279,088 49,897 21,626 119.682 22,292 4,370 16,327 654 - - 916,384 1,139,500 Special Assmnts-Discounts (506) (11,694) (10,856) (1,329) (322) (47) 61 131 490 70 • - (24,053) (45,580) Other Miscellaneous Revenues 225 325 261 425 610 325 325 500 710 3,354 460 540 8,060 - TotalOperatingRevenues 23,088 298,181 289,682 72,525 45,783 143,363 47,654 26,047 33,720 16,935 17,183 17,745 1,029,015 1,340,005 Operating ExPensaa Personnel end Administration PIR-Board of Supervisors 400 600 500 500 400 500 400 500 500 - - 400 4,700 7,000 FICA Taxes 31 46 38 38 31 38 31 38 38 - - 31 360 536 Pro15erv-Engineering - 1,500 419 1,538 358 817 50D 500 5,360 (2,053) - - 8,936 26,000 ProfServ-L503 Services - 2213 48 2,690 709 341 1,237 776 959 1,865 • 556 11,393 14,000 PmfServ-Mgmt Consulting Sew 2,518 2518 2,518 2,518 2,518 2,518 2,518 2,518 2,518 2,515 2,518 2,518 30,216 30,216 ProtServ-Property Appraiser 12,866 - - - 4,231 - - - - - - - 17,096 17,093 ProfSets-Special Assessment - - 8,366 - - - - . - - - - 8,366 8,368 Auditing Services - - - - - - 3,500 - - - - - 3,500 3,500 Postage and Freight 12 83 61 190 13 150 41 5 36 54 31 24 699 1,200 Rental•Meeting Room 25 25 25 25 25 25 25 25 25 25 - 25 275 350 Insurance-General Liability 2,036 - - 2,036 - 2,339 - - 2,036 - - 8,447 8,786 Panting and Binding 31 - 52 25 17 18 18 - 78 132 87 - 459 1,300 Legal Advertising 162 - - - - 166 166 103 1,535 - 2131 1,000 MBcellaneeus Services 227 122 109 156 127 157 279 187 1% 159 218 137 2,071 2,600 Misc-Assessmnt Collection Cost 183 5,622 5,365 971 426 2,393 447 90 336 13 - - 15,847 22,790 Office Supplies - - - 14 - - - 14 - - 28 500 Total Personnel and Admin 18,491 12,729 17,501 10,685 8,853 6,971 11,501 4,639 10,212 4,865 4,389 3,691 114,524 145,237 Water-Sewer Comb Service; Contracts-0*gmt Services 25,794 25,794 25,794 25,794 25,794 25,794 25.794 25794 25,794 25,794 29794 25,794 309,533 309,533 Contracts-Generator Mat - - $51 - - 1,750 - - - - 2301 1,750 Communication-Teleph-Reid 913 267 283 274 270 233 332 274 490 280 274 259 4,158 4,512 Utility-General 6,201 6493 6,959 7,322 7,485 7,437 7,687 8,549 6,995 7,083 6,872 8,882 83,968 87,000 R8M-Im0ation 245 - 72 846 - 1,221 2,096 5,575 1,395 - - 378 11,825 35,000 R8M-Lift Station - - - - 109 - 5 - 1,663 - 371 - 2,148 - R8M-Potable Waater Lines 4,331 - - - - - - - - 797 256 5,415 - R8M-WaterPlant - 8,450 3,327 (2,556) (86) 3,456 485 - 2,302 1,009 2,801 - 19,188 20,000 R8M-Waste Water Plant - - (4,098) 499 - 783 4594 2,148 1,853 92 5,307 2,071 12,638 15,000 R8M•Sewer Lines - - - - 599 672 2,043 286 - - - - 3.600 R6M-B80hllcw Inspection - - - 240 - - - 330 948 - (628) 890 Mac-Licenses BPeimits - - - 25 - - 25 7,375 Cap Outlay-Waste Water Plant - - - - 8,700 10,063 83,276 - - - - - 102,040 50,798 ' Total Water-Sewer Comb Svc 37,484 41,004 32,258 32,178 43,114 49,659 128,052 40,651 40,822 35,206 42,216 35,050 557,727 530,966 Debt Service Principal Debt Retirement - - . - - - - - - - - - 532,827 Interest Expense - 10,211 - - - - - 51,267 - - - 43,283 114,741 122,533 Total Debt Service - 10211 - - - - 01,267 - - - 43,263 114,741 055,360 Total Operating Expenses 55,975 83,944 49,789 42,883 51,967 58,630 139,553 108,557 51,034 40,071 44,605 82,000 786,992 1,331,583 Operating income(bss) $ (32,887) 5 234,237 $ 236573 $ 29,662 $ (6184)$ 86,733 $ (91,699) 9 (80,510) S (17,314) S (23.136)$ (29,422) 6 (64,259) 242,093 8,442 Net Assets,Bag(Oct t,2014) 7,818,820 7,616,820 Net Assets,End $ 7,880,913 $ 7,627,282 Report Date:10/5/2015 7 J. 6 1 Agenda Page#67 Port of the Islands Community Improvement District Supporting Schedules September 30, 2015 Vis+ • M O O V O O 32"22. . .nn up mmN a a a M N V H y a N r N N 3 7 O O 2{3, h w co N N N M M N N W N 19 W Vl !R NW f9 w df{�� {� N Vuy . M W W (Q L a u Z c N 7c e eg §§§§§§ §§§__ - .1;.: QQQ5"5" m� � o .. . . . _ _ _ _ Q ? 7 � S p.P A Q NH7, MMMMMM i . .. NN ,q . . N - 8 5oN OOOrELH J C mr _tM (rRO55 Nsg [ NCs Ni aNYnss SEEE 22 iLL li 4 16 ; } .,,, ___ _ ,. .,. . a3 § § / § Ln L2 cn ` . . � Q. - - 0.. 0 C Q 6::77. ) 00000 T ) )\\)( § — 1,..3, ƒ Ez ; « § « ;e _; --e- ` ())\k ƒ) ! ; !G lq ; K $$))) un .0 �0_ C — ( c ; a , k w\§ / � 2LLu, z 2 f\ ) 5 ��\f 'I \ kj) � ,0 Ai \\/; - % !7f 003§3 � ƒ CU 0 /{§ !\u!z k \})\( 43 O ti octtt ,— oroocoloc Ommmm mmWWW WWWWW 0000 {{/}\ 5255) 5. §0000 WWWWW 33333 \\\(k uLil � \&; In 0, Ts /) kkkkk 0 ; ; ;; ; t ._., , , 161 :t PORT OF THE ISLANDS Agenda Page#70 Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2015 ALLOCATION BY FUND DISCOUNT/ GROSS DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATER/SEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2015`* $ 1,174,931 $ 334,109 $ 840,822 Allocation% 100% 28% 72% 10/30/14 $ 12,510 $ 707 $ 255 $ 13,473 $ 3,831 $ 9,642 11/14/14 $ 70,133 $ 2,955 $ 1,431 $ 74,519 $ 21,190 $ 53,328 11/25/14 $ 314,825 $ 13,386 $ 6,425 $ 334,636 $ 95,159 $ 239,477 12/12/14 $ 336,730 $ 14,178 $ 6,872 $ 357,780 $ 101,740 $ 256,040 12/31/14 $ 30,590 $ 992 $ 624 $ 32,206 $ 9,158 $ 23,048 01/29/15 $ 66,510 $ 1,857 $ 1,357 $ 69,724 $ 19,827 $ 49,897 02/27/15 $ 29,174 $ 449 $ 595 $ 30,219 $ 8,593 $ 21,628 03/31/15 $ 163,830 $ 65 $ 3,343 $ 167,239 $ 47,557 $ 119,682 04/30/15 $ 30,610 $ (85) $ 625 $ 31,150 $ 8,858 $ 22,292 05/29/15 $ 6,165 $ (183) $ 126 $ 6,107 $ 1,737 $ 4,370 06/12/15 $ 23,029 $ (684) $ 470 $ 22,814 $ 6,488 $ 16,327 07/27/15 $ 923 $ (27) $ 19 $ 914 $ 260 $ 654 TOTAL $ 1,085,028 $ 33,610 $ 22,143 $ 1,140,782 $ 324,398 $ 816,384 %Collected 97.09% 97.09% 97.09% TOTAL OUTSTANDING $ 34,149 I$ 9,711 $ 24,438 Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy FY 2014 1058920500 POI Hotel 119,637 bankruptcy FY 2014 1058920005 P01 Realty LLC 268,677 Total Delinquent Parcels-Tax Collector 866,844 FY 2015 1058920500 POI Hotel 119,746 bankruptcy FY 2015 1058920513 Marando,Dominic 6,761 FY 2015 1058920005 P01 Realty LLC 268,658 Total Delinquent Parcels-Direct Billed 395,165 TOTAL DELINQUENT/OUTSTANDING 1,296,158 Note'•: Throe parcels were direct billed subsequent to budget adoption. Report Date:10/5/2015 10 t aim g PORT OF THE ISLANDS Agenda Page#71 Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through September 30,2015 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,608 Use of Funds: COI $ (42,700) COI(costs transferred to checking account) $ (5,000) Disbursements: Water Treatment Plant $ (5,333,694) Disbursements: Lift Station Rehab $ (102,040) $ (5,483,433) Adjusted Balance in Construction Account September 30,2015 $ 25,174 2.Funds Available For Construction at September 30,2015 Book Balance of Construction Account at September 30,2015 $ 25,174 Construction Funds available at September 30,2015 $ 25,174 3.Investments-BB&T at September 30,2015 Estimated Type Yield Principal Construction Fund: 0.12% $ 25,174 ADJ:Outstanding Amounts Due $ - Balance at September 30,2015 $ 25,174 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2015 budgeted bond payment as%of gross assessments(water/sewer fund): 57% NOTE: The September statement was not available as of this report date. Report Date:10/5/2015 11 . 1 6 1 i „,.., i, „.....0 It PORT OF THE ISLANDS Agenda Page#72 Community Improvement District --„, Construction Schedule IAMOUNT OF CAPITAL WATER TREATMENT LIFT STATION REQ.* DATE CONTRACTOR REQUISITION OUTLAY COI PLANT REHAB COI 10/20/10 Greenberg Traurig $ 10,000 $ - $ 10,000 $ - $ - COI 10/20/10 BB&T 2,700 2,700 COI 10/20/10 Severn Trent Management Svcs 15,000 15,000 COI 11/02/10 Dan Cox 15,000 15,000 1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 26,504 3 11/24/10 Naples Daily News 151 151 151 4 01/04/11 Century Link 26,311 26,311 26,311 5 12/16/10 South Florida Excavation 18,009 18,009 18,009 6 02/01/11 Hole Montes 2,561 2,561 2,561 7 02/01/11 Hole Montes 16,200 16,200 16,200 8 02/01/11 Hole Monies 13,207 13,207 13,207 9 02/10/11 Benchmark EnviroAnalytical,Inc. 1,019 1,019 1,019 10 02/17/11 Hole Montes 1,963 1,983 1,983 11 03/07/11 Hole Montes 6,250 6,250 6,250 12 03/16/11 South Florida Excavation 12,762 12,762 12,762 13 03/29/11 Cardinal Contractors 27,000 27,000 27,000 14 04/06/11 Hole Montes 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 18,587 16 05/18/11 Cardinal Contractors 95,029 95,029 95,029 17 05/19/11 Hole Montes 39,565 39,565 39,565 18 06/14/11 KW Controls 1,039 1,039 1,039 19 06/14/11 Cardinal Contractors 196,572 196,572 198,572 20 07/06/11 Hole Montes 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Montes 22,325 22,325 22,325 23 08/19/11 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Montes 19,700 19,700 19,700 25 09/16/11 South Florida Excavation 6,971 6,971 6,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,602 27 09/16/11 Cardinal Contractors 278,893 278,893 278,893 28 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,416 85,416 85,416 30 11/03/11 Hole Montes 833 833 833 31 11/03/11 Hole Montes 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 Total FY 2011 $ 1,717,261 $ 1,674,561 $ 42,700 $ 1,674,561 $ - 32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ - $ 266,314 34 12/15/11 South Florida Excavation 4,602 4,602 4,602 35 12/15/11 BCI Technologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,787 586,767 37 12/16/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Montes 43,673 43,673 43,673 39 01/24/12 Hole Montes 25,610 25,610 25,610 40 01/24/12 Cardinal Contractors 174,823 174,823 174,823 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Montes 48,232 48,232 48,232 45 04/23/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16/12 Cardinal Contractors 62,629 62,629 62,629 48 05/17/12 KW Controls 12,169 12,169 12,169 49 06/12/12 Hole Monies 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental Svcs 9,027 9,027 9,027 Report Date:10/5/2015 12 .��.« 194 PORT OF THE ISLANDS Agenda Page#73 Community Improvement District Construction Schedule IAMOUNT OF CAPITAL WATER TREATMENT LIFT STATION REQ.* ' DATE CONTRACTOR REQUISITION OUTLAY COI PLANT REHAB 51 06/12/12 BCI Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06/29/12 Soto's Lawn Service,Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,833 13,633 13,633 55 07/25/12 W.E.Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Montes 49,982 49,982 49,982 57 09/04/12 Severn Trent Environmental Svcs 3,045 3,045 3,045 58 09/04/12 Cardinal Contractors 195,290 195,290 195,290 59 09/19/12 Hole Montes 21,350 21,350 21,350 60 09/19/12 BCI Technologies 33,279 33,279 33,279 61 09/19/12 Cardinal Contractors 52,400 52,400 52,400 Total FY 2012 $ 3,282,946 $ 3,282,946 $ - $ 3,282,946 $ - 62 10/16/12 RMA Geological Consultants $ 5,990 $ 5,990 $ - $ 5,990 63 10/16/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Monies 10,027 10,027 10,027 85 12/11/12 Severn Trent 48,587 48,567 48,567 66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170 67 01/17/13 Hole Montes 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,748 16,746 16,746 69 01/17/13 Severn Trent 1,569 1,589 1,569 70 02/05/13 Cardinal Contractors 26,705 26,705 28,705 71 02/05/13 KW Controls 12,169 12,169 12.159 72 02/05/13 Hole Montes 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 76 02/25/14 Xylem 25,200 25,200 25,200 Total FY 2013 $ 376,187 $ 376,187 $ - $ 376,187 $ - I Total FY 2014 $ - $ - $ - $ - $ - I 77 02/11/15 Fortiline $ 8,700 $ 8,700 78 03/04/15 Fortiline 148 148 79 03/04/15 Ferguson 319 319 BO 03/26/15 Severn Trent 9,596 9,596 81 04/08/15 KW Controls 5,346 5,346 82 04/08/15 Gulf States Electric 5,240 5,240 83 04/08/15 Gulf States Electric 6,770 6,770 84 04/08/15 Xylem 1,964 1,964 85 04/08/15 Xylem 697 697 86 04/17/15 KW Controls 5,346 5,346 87 04/17/15 KW Controls 5,346 5,346 88 04/17/15 KW Controls 2,180 2,180 89 04/17/15 Severn Trent 12,965 12,965 90 04/29/15 KW Controls 5,346 5,346 91 04/29/15 KW Controls 32,076 32,076 Total FY 2015 $ 102,040 $ - $ - $ - $ 102,040 Grand Total $ 5,478,433 $ 5,333,694 $ 42,700 $ 5,333,694 $ 102,040 Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Interest 303 FY 2014 Interest 173 FY 2015 Interest 96 $ 8,808 Report Date:10/5/2015 13 • 161E3 4 PORT OF THE ISLANDS Agenda Page#74 Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 9/30/15 WATER PROGRAM PROJECT FY 2015 PAID IN FY PAID PROJECT NO. PROJECT NAME OR DESCRIPTIONINCEPTION TO FY 2016 FY 2017 FY 2018 FY 2019 ESTIMATE I't 2015 iiiSTATUS DATE a1 _ W-19 Video surveillance and monitoring $ - $ - $ - $ 10,000 $ - $ - $ - ST project W-22 Fire hydrant repair and replacement $ - $ - $ 3,090 $ - $ - $ - $ - ST project Total Water Program $ - $ - $ 3,090 $ 10,000 $ - $ - $ - WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ - $ - $ 77,137 $ 30,796 $ 30,796 $ • $ - wNVW-26 WW-24 MBR Membranes $ - $ - $ - $ 20,000 $ - $ - $ - ST WW-25 Misc.Equipment Replacement $ - $ - $ - $ - $ - $ - $ - W W-26 Replace lift station control panel $ 102,040 $ 102,040 $ 102,040 $ - $ - $ - $ - Total Wastewater Program $ 102,040 $ 102,040 S 179,177 $ 50,796 $ 30,796 $ - $ - Total Water/Sewer Fund($ 102,0401$ 102,040 1$ 182,266 I$ 60,796 I$ 30,7961$ •I$ NOTE 1'l:The amounts shown in the'FY 2015 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2014 and September 30,2015. NOTE 12): The amounts shown in the'PAID IN FY 2015'column reflects project expenses incurred between October 1,2014 and September 30,2015. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE m: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Report Date!1015/2015 14 g� r `fit e PORT OF THE ISLANDS Agenda Page#75 Community Improvement District All Funds Capital Improvement Program-Status Report Completed Projects I Project No.I am Project Name or Description I Project Total ICP I Comments Datenonte I0-1 Collier County Zoning/Fire Station Property $ 22.324 -11/1/2005 Completed in FY 2010 G-2 Sign Variance Petition-Union Road $ 42,683 11/1/20091 Completed in FY 2011 R7&2Road resurfacing and repair $ 473,138[8 9/30/20071 Completed in FY 2007 I-1 Irrigation&Fire Control Panel Upgrade $ 54,621 `-=9%30/2048 Completed in FY 2008 1-2 Irrigation Supply Well Project $ 34.765 10/1/2008 Completed in FY 2009 1-3 Wellfield Mechanical Upgrades $ 218,732 530/2409 Completed in FY 2009 1-4 3rd well to provide irrigation water supply $ 287,793 413112010 Completed in FY 2010 1-5 Wellfield SCADA $ 27,587 3031/2010 Completed in FY 2010 1-6 Electrical Upgrades for Wellfield and W W TP Generator $ 247,386 I-7 Canal PS Modifications 302$12414 Completed in FY 2010 $ 4,269 .19/112009 Completed in FY 2010 I-10 Wellhead Retrofitting $ 11,615 9/30/2412 Completed in FY 2012 I-11 Well Monitoring $ 16,746 -$030/2413 in FY 2013 1-12 Pump Retrofitting _Completed $ 10,770 9/30/2013 Completed in FY 2013 W-2 Water Treatment Plant-replace transfer pumps $ 9,887 9%30/1009 Completed In FY 2008 W-4 Water Treatment Plant-repairs to building(roof,doors,windows,painting) $ 14,050 ;:;9/ W-5 Water Treatment Plant-replace metal launders and walkways on softening unit&other repairs312048 Completed in FY 2008 eP $ 56,877 to>31nQ6e Completed in FY 2009 W-6 Water Treatment Plant-replace gaseous them storage/feed sys(chlorine)w/liquid them(bleach) $ 36,088 ;,'9/30/20¢9 Completed in FY 2009 W-7 Water Treatment Plant-air condition room that houses compliance monitoring equipment $ 3,901 9/30/200$ Completed in FY 2008 W-13 Water Treatment Plant-design new WTP Si 488,844 9/30/2011 Completed in FY 2011 W-14A Water Treatment Plant-New Construction $ 4,409.326 ;9/30/20:1'4 Completed in FY 2014 W-14B Water Treatment Plant-Inspection of new construction $ 440,894 ;°s9030/2013 Completed in FY 2013 W-15 Water Treatment Plant-New meter replacement program(with backflow prevention) $ 257,514 .9/30m913 Completed in FY 2013 W-17 SCADA $ 223,093 ',14112000 Completed in FY 2009 W-23 Stortnwafer Rendon Ponds $ 110,776 "9/302011 Completed in FY 2011/2012 W-23a Disinfection Conversion-free chlorine to chloramines $ 11,427, 9130,2009 Completed in FY 2009 WW-5 Wastewater Treatment Plant-two new mixers $ 18,810 '9/302008 Completed In FY 2008 W W-8 Wastewater Treatment Plant-add second reuse pump $ 111,973-s-'5312008 Completed in FY 2008 Wastewater Treatment Plant-replace gaseous chem storage/feed systems(chlorine and sulfur WW-10 dioxide)wf liquid chem(bleach and sodium thiosulfate) $ 36.088 9/30/2009 Completed in FY 2009 WW-13A Reuse Storage Tank $ 585,299 4/30/2010 Completed in FY 2010 WW-1313 Automation of reuse water system and supplemental water $ 55,358 541/2010 Completed in FY 2010 WW-18 DynaLift MBR Membrane System $ 1,112,360 i 9i30201t Completed in FY 2011 WW-19 Electrical service upgrades at WWTP $ 231,100 930!2009 Completed In FY 2009 WW-20 New WWTP Generator $ 110,776 "9/30/2008 Completed in FY 2009 WW-23 SCADA and control panel for lift stations $ 77,137 .9030/20:14 Completed in FY 2014 Report Date:10/5/2015 15 A L; PORT OF THE ISLANDS Agenda Page#76 Community Improvement District General Fund Cash Flow Projections OCT 1000 DEC JAN FF8 MAR APR MAY JUN JUL AIRS SFP 2018 2018 2015 2016 2010 2010 2016 2018 2010 2018 2010 2016 Cash Beginning Balance $ 400,422 $ 790,274 $ 600,482 $ 817.995 5 833,375 0 850,702 $ 889,900 $ 067,030 $ 855,803 $ 824,175 $ 790,741 $ 758.789 Cash Inflow 139 51,888 51817 51.817 51,817 51,817 51,817 139 139 139 139 139 Cash Outflow (38,760) (32,879) (43,304) (38,438) (34,429) (32.679) (34,888) (31.586) (31,560) (33,573) (32,091) (31,568) CD Investment - - - - - - - - - - - Add:Prepaid hems 2,007 - - - - - - - - - - - Add:Due from WS Fund 437.307 - - - - - - . . - - - Less:Current Liabilities(es of 9/30/15) (10,841) - - - - - - - - - - - Total Estimated Cash Balance WITHOUT past due aewamenb or FY 2016 direct billing 5 790,274 $ 809,462 $ 817,995 $ 033,376 $ 880,702 5 869.900 $ 887,030 $ 858,803 $ 824,175 $ 790,741 5 758,789 $ 727,361 Total Estimated Cash Balance WRH psstdus assessments.54 FY 2018 direct 0118n0 $ 1,127,826 $ 1,254,200 $ 1,262,713 $1,278,093 0 1,295,480 5 1,314,618 $1,331,748 $ 1,300,321 5 1,280,093 0 1,235,459 5 1,203,507 5 1,172,079 Cash Receipts Special Assessments $ • $ 53,905 $ 53,905 $ 53.905 $ 53,905 $ 53,905 $ 53,905 $ - 9 - 5 - 5 - $ - Special Assessments-Disc0um - (2,158) (2,227) (2,227) (2,227) (2.227) (2,227) - - Interest 139 139 139 130 139 139 139 139 130 139 139 139 Total Caah Inflow 0 139 $ 51,888 $ 61,817 8 91,817 $ 51,817 $ 51.817 $ 61,817 $ 139 5 139 $ 139 5 139 $ 139 Operating Expenditures Administrative PR-Board of Supervisors 3 500 $ 500 $ 1,000 $ 500 3 500 $ 500 5 500 $ 500 3 500 $ 500 3 1,000 3 500 FICA Taxes 45 45 45 45 45 45 45 45 45 45 45 45 ProlServ-EnUin806rl0 1,583 1.583 1,553 1,583 1.503 1.583 1,583 1,553 1,503 1.553 1,583 1,563 Pr070e1v•Legal Services 1008 1,566 1,666 1,060 1,000 1000 1,000 1.050 1,005 1 000 1 000 1000 ProlSery-Mgmt Consulting Sery 2,583 2,583 2,583 2,583 2,583 2.583 2,583 2,583 2,583 2,583 2,583 2,583 ProServ-Property Appraiser 5.012 - - - - - - - - - Prof3erv-Special Assessment - - 10,100 - - - - - - Annual Audit - - - 1,750 1,750 - - - - - - - Postage and Freight 50 50 50 50 50 50 50 50 50 50 50 52 Rental-Meeting Room 25 25 50 25 25 25 25 25 25 25 50 25 Insurance-General Liability 2.007 - - 2,007 - - 2,007 - - 2,007 - - Printing O8indirig 50 50 50 50 50 50 50 50 50 50 50 50 Legal Advertising 83 83 83 83 83 83 83 83 83 83 83 83 Mstellaneous Services 115 115 115 715 115 115 115 115 115 115 115 115 Mlsc.-Assessmnt Colledbn Cost - 1.113 1,113 1,113 1,113 1,113 1.113 - - - - - Mbe:Web Hosting 83 83 83 83 83 83 83 83 83 83 83 83 Office Supplies 29 29 29 29 29 29 29 29 29 29 29 29 Annual District Filing Fee 175 - - - - - - - - - - TatalAdministrative $ 14,009 0 7925 $ 18,550 9 11,682 5 9,875 6 7,925 $ 9,932 $ 8012 $ 8,812 0 8,819 $ 7,337 $ 6,812 Maintenance Contracts•Mgmt Services $ 8.333 $ 8333 0 8,333 $ 8,333 5 8,333 6 8,333 $ 8.333 $ 8,333 $ 8.333 S 8.333 $ 8,333 5 0333 Contracts-Landscape 8,902 8,902 8,902 6,902 6,902 6,902 6,902 8,902 6,902 6,902 8,902 6,902 Eledricity-Slreellighting 1,500 1,500 1,500 1.500 1,500 1.500 1.500 1,500 1.500 1,500 1,500 1,500 Utility-!Mgation 1,417 1,417 1,417 1,417 1,417 1,417 1,417 1.417 1.417 1.417 1,417 1.417 ROM-Renew8I S Replacement 5,833 5,833 5,033 5.833 5,033 5,833 5,833 5,033 5.833 5,533 5,833 5,633 ROM-Roads and Alleyways 885 685 685 885 685 685 885 885 685 685 885 685 ROM.Signage 83 83 83 83 83 83 83 83 83 83 83 83 Total Maintenance $ 24,754 5 24,754 3 24,754 0 24,754 $ 24.754 5 24,754 $ 24,754 $ 24,754 $ 24,754 3 24.754 $ 24,754 $ 24,754 Total Cash Outflow $ 38,750 5 32,679 $ 43,304 9 36,438 5 34,429 9 32,679 5 34,686 9 31,566 $ 31,566 $ 33,673 $ 32,291 $ 31,568 Report Data'10/5/7015 'lb it :'., ..i,. t PORT OF THE ISLANDS Agenda Page#77 Community Improvement Cistrict Water and Sewer Fund Cash Flow Projections OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2015 2018 2016 2016 2010 2015 2018 2016 2016 2010 2016 2010 Cash Beginning 0a1a003 5 33,394 6 (584,917)$ (481928)3 (347,838)S (227,900)S (108,278)6 17,154 6 (408,616)6(405,612)5(504,510)S(625,614)5 (846,136) 0492IMlow 27,082 172,100 172,604 172,804 172.804 172,004 172,004 27,062 27,082 27.062 27,082 27,082 Cash Outflow-Expenses (182,161) (40,172) (58,314) (62.929) (50.9221 (49,172) (858,373) (48.059) (48.059) (48.086) (48,584) (48,050) AOO'Pr6Da10 Ikons 2,080 Less:Due to General Fund (437,307) - - - . . - - • - • - LessCurrent L,05Mies(es 019/30/16) (28,585) - - - - - - - - - Total Es6malee Cash 6,1an08 WITHOUT post due assessments or FY 2619002016 direct billing $ (884,811)5 (491028)9 1347,636)S (227,960)$ (106,275)$ 17,154 3(403,615)S (485,012)51904,510)3 1525,514)$(545,136)S 1584,133) TOM)060119190 Cash Balance WOW past due assessments and FY 2015/FY 2016 direct billing 5 373,989 $ 055,616 $ 960,805 51,309,481 51111,183 5 1,334,595 $550.828 3 831,829 $812,831 $ 791,827 5 772,305 1 753,308 Cash Receipt* 5pecial Assessments-Tax Collector $ - 3 151,140 9 151,140 3 151,148 $ 151,148 9 151,148 3 191.148 $ - 3 - $ - $ - $ - SpodOlAssOssmOnN-Dixount - (6,048) (6,805) (5,805) (5005) (6,805) (5,805) - - Water/Sewer/Irdgaann Revenue 27,038 27.038 27,038 27.038 27.038 27.038 27,038 27,038 27.038 27,038 27.038 27.038 InterestMiscelaleous 24 20 24 24 24 20 24 24 24 24 24 24 Total Cash Inflow $ 27,002 $ 172,184 9 172,804 9 172,804 $ 172,004 3 172,604 3 172,604 6 27,052 3 27,062 $ 27,092 3 27,082 6 27,082 050111155 01neneasos Adminlstra5ve 7/0-50e18 of 0upe665455 3 500 3 500 S 1,000 5 600 S 600 $ 600 $ 600 6 500 6 600 6 500 3 1,000 5 600 FICA Tams 45 45 45 45 45 45 45 45 45 e5 45 45 Pr015erv-Engineeor9 1.553 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 Prof8ary-Legal Services 1,000 1,500 1000 1,060 1.688 1,686 1,000 1,000 1,086 1,695 1,500 1,550 ProtSen Mgml Consulting Sam 2,504 2,594 2,504 2,594 2,504 2,504 2,594 2,594 2.594 2,504 2,594 2,594 Prof0erv.Properly Appraiser 14,009 - - - - - - - - - - ProlServ.4peciMAssessments - - 8017 - - - - - - - Annual Audit - - - 1,700 1,750 - - - - " Postage and Freight 58 58 58 58 58 58 58 58 58 58 98 58 Rental-Meeting Room 25 25 50 25 25 25 25 25 25 25 50 25 Insurance-General Lleb85y 2,007 - - 2,007 - - 2,007 - - 2,007 Printing&Oinding 50 60 50 60 50 60 60 60 60 50 50 50 Legal Advertising 83 83 83 83 83 83 83 83 83 83 83 83 Miscellaneous 5606(005 217 217 217 217 211 217 217 217 217 217 217 217 65sc.-Asses5mnt Callec8on Cwt - 3,113 3,113 3,113 3,113 3,113 9,113 - - - Mos Supplies 42 42 42 42 42 42 42 42 42 42 42 42 Total Administrative S 22.076 $ 9.975 3 19,117 $ 13,732 S 11.725 $ 9,975 $ 11,982 3 8,802 5 8,882 S 8,860 0 7.387 5 8.8822 Mandonallee Contrasts-M9mt Bankes 8 25.704 9 26,704 9 26,704 6 26,704 6 26,704 $ 26,704 S 26,704 6 25,704 3 26,794 S 25,704 6 25,704 $ 25.704 Contracts-Gena1Mr Male - - - - - 1,750 - - - - Communication-Teleph-Filo 355 350 350 356 358 350 356 350 358 355 350 350 UTAry-General 7,187 7,107 7,167 7,167 7,107 7,187 7,187 7,167 7,157 7,187 7,187 7,187 R5M-Irrigation 1,880 1,880 1,980 1,980 1,880 1,880 1,280 1,880 1,880 1,880 1,980 1,880 R&M-LR Station 500 500 500 500 500 530 500 500 500 500 500 500 R&M-Potable Water Lines 500 500 500 500 500 500 500 500 500 500 300 300 R&M-Weft,Plant 833 833 833 833 033 833 833 833 833 833 833 833 R&M-Waste Water Plant 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 1,333 R&M-SewerLines 500 500 500 500 500 500 500 500 500 500 500 500 R&M-0e001008 hspecikn 333 333 333 333 333 393 933 333 333 333 333 333 Miss.-Licenses B Permits 7,376 - - - - - - - - - CIO' 80.798 - - - - - - - - TOtal Maintenance 5 107,368 5 30,197 5 38,187 5 38,197 5 39,19/ 6 39,197 9 40,041 3 39,10/ 5 39,191 5 39,19/ 9 39,18/ $ 30,397 Debt Service Principal and Merest $ 51,913 $ • S - S - 3 - 8 - 9 003,044 9 - 9 • 5 - S - 9 - TotelDMA Service S 51,015 9 - S - $ - 3 - 3 - 0 003,444 3 - 5 - 3 - 3 - $ - Total Cash Outflow 5 182,181 6 40,172 6 56,314 3 52,929 5 60,922 3 09,17I 3 854,373 6 48,059 5 48,059 5 48,006 5 48,584 5 48,056 NOTES Estimated CIP mats for Report Date 10/5/2015 'I I pq L .. , PORT OF THE ISLANDS Agenda Page#78 Community Improvement District All Funds Cash Flow Projections-5 Year GENERAL FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Operating Revenues Assessments(Net) $413,373 $413,375 $413,375 $413,375 $413,375 Interest/Miscellaneous $2,153 $1,673 $2,153 $2,153 $2,153 Total Operating Revenues $415,526 $415,048 $415,528 $415,528 $415,528 Operating Expenditures Administrative $121,696 $117,999 $121,539 $125,185 $128,941 Maintenance $293,830 $297,050 $305,962 $315,140 $324,595 Total Operating Expenditures $415,526 $415,049 $427,500 $440,325 $453,535 Capital Expenditures CIP Projects $0 $0 $0 $0 $0 Total Capital Expenditures $0 $0 $0 $0 $0 Estimated Ending Cash Balance WITHOUT past due assessments or FY 2016 direct billing $ 727,361 $715,389 $690,591 $652,684 Estimated Ending Cash Balance WITH past due assessments and FY 2016 direct billing $ 1,172,079 $1,160,107 $1,135,309 $1,097,302 WATER AND SEWER ENTERPRISE FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Operating Revenues Assessments(Net) $1,093,920 $1,215,096 $1,215,096 $1,215,096 $1,215,096 Water/Sewer/Irrigation Revenue $245,800 $270,380 $270,380 $270,380 $270,380 Interest/Miscellaneous $285 $287 $753 $936 $1,150 Total Operating Revenues $1,340,005 $1,485,763 $1,486,229 $1,486,412 $1,486,627 Operating Expenditures Administrative $145,237 $137,783 5137,783 $137,783 $137,783 Maintenance $480,170 $479,498 $479,498 $479,498 $479,498 Total Operating Expenditures $625,407 $617,281 $617,281 $617,281 $617,281 Capital Expenditures CIP Projects 350,796 $60,796 $30,796 $0 $0 Total Capital Expenditures $50,796 $60,796 $30,796 $0 $0 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Ending Cash Balance WITHOUT past due assessments or FY 2016 direct billing $ (564,133) ($381,341) ($167,569) $46,417 Estimated Ending Cash Balance WITH past due assessments and FY FY 2016 direct billing $ 753,308 $936,100 $1,149,872 $1,363,858 NOTE: The above calculations assume 100%of assessments(including direct billing)will be received in FY 2017- 2019. 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N ri) 2 H W 0 0 0 H Aa CD 41 4 144 0 14 A 14 0 49 W N V NNOI- 'J 0 1l) r- 'N1s01M 1nN M U7 01 CO N W a HNN 1 U1° asd N� U) o Fi O A O Q Ch U) a o w 0 A z a a ca U A H i• -7 N C N N r-cr r- u3 co • • r- ul r-01 rr F E M N M N U d r H N N W U O KC O a W O U 1 rU) orowx m a<0a -z a obH a› r.CUHr-10M w zz Fz4000c • xmmowx> W ri -1.-1-1-1 o I 11 I I U oi000 1.1 N N N NN H I 11 I I • O1 1()01 01 01 0 O 000C) N W W W W W W H 14 • U 000000 H >4 H H H H H H o U CD a ornHrloVo H CO 1 1 1 1 1 1 U MMMNNN F. 1 1 1 1 1 1 2 7 00iN yrUCl p z .-1 01 c a V'd' a N100000 H 0 o l0 W l0 l0 W Z 1 1 1 1 1 1 C) a cracrcra� 0 0 0 0 0 0 W U 1 1 1 1 1 1 E� UU N NNNN N N N N N N 161 14 fa N P4 W a � a 0 M N m Ncm aLab- , ci V riot oc Ul o 4 0 N E o p rn W C7 N W O P4 0 VD U) M E W ED v] U cn v] W ri ri E• F u-) U E a w w E W q Z w z • w •m r=• ••in p V) C) V) W EA A O g E. .moi ,:1 FC EnE'H V a Ori C] QG O U E N O U CD w o xxx m E E E z cNv 3 3 3 D Z 0 a E U a a d w z a+ Www O 0 � 000 H U Cr)U)U) 4 0 U U U 0 161 134 i 13C N u8 O H d CO a t� i Rv K ; N y > i J J 6 iz 33 8 ffi $88 8 ffi 2 s s 8 8 8' 4 s8 a s R a z 8 8 l 1 5. ill i n11 Iii i i i1 1 3 3 333 3 ; 3 3 333 '3 ; 3 3 33 i § i lil 1 I 0 1 i i Pi ii 1 i i 1 il 11;1 1 m 1 1 I. $ j x a 1 i ;I 2a cg cg Ila 12 il Elf .1 .11 1 iil a N; Jflj lit i V � :i I 1g 1 Els I IIas Dia /., API I n x .1111§1 R is ernig111.1 . All' 'b oddi 1hrIfluflI Id 111; ithi gq IIIH ; gill P le 1 i ill avu la 01 II h ! llUi li lmg g 5 ; a e� a 1ith 7111,12 aIII ft I I 1 Ha ^ c h n1 a r < < r < < r = ♦ VII ! ill a a $$ $ 112 - •c re $ .4 1 a { s 27 1611 , 8' ,4 Ii � m Q $ i b : q 8 S 8 8 8 n ^, 8 8 8 8 8 8 3 8 8 & 8 ^n o '.d ^ g R° 1 illi 1aaiii 1a ilii 1aa 3333 33 3 333 3 31i; 3 3 33 3 3 3 3 0 II i A I Ili ! 11 ga U E_ I s Y 9 H 9 g $� $ i`'S5if f iii iI tl ' ill 11U I ! lip! ii1hi i � &' iw1 I ii 1 1 l ' il P.15 lit ilt. i iii 0 i 1,. 1 $ 8 h u`A. ° i IA; lw is i t d t 5 iP l a m in l •1 - E M,2 41 1 Ihr t ;Ai ri p2 Ai 1 14 1 A i 1 1111i _& 4111 l . 1I1ioLL $y11;o 4 oil 11 oil I y s EEEE EE E EEC E EEE E E EE a s I illi • 11 1 113 1 1v1 M MI 1 2 c ° g 3 r 5 °a If - - - n .n fl of .4 n v. ^ m '2 n nn :0 .0 illi illimili 28 1 61 _,' 714 ___ i ,, 1 • , g i ; (I E z xgi1 1 jag g G a Ia1s i A h rki K .7a N 8 G Q t'o A- _ rV t7 O Fp - e t e li _ g ii UU UU 8 n tt, 8 n 4 R4 1 , ^ ^ 6F. 6 111 V/ 1 ti ' gi I i . ib h ; I :ti �AviI 11111 ;1 & E -_ � a N 29 .7 474 14 Agenda Page#90 Orem Trot CmUale..la MUNN1r1* PON Of NIN fMN4$ Charier 004414 ar1.4t War repro,enpl..of Irate.arab lar re. Cop 11022OL01 OWN you QMtl:OP 2014•Or4.201O AMOUNT 70%444,00 Total*1111/ Orr .J.4421,114__.44441. ,-.. . .V.od., , Di.a1101$00< s. .....`.. _...-. _if ln1W4..4 - M.aa, Mier O9MONT HIPOON0401 SUMO* 323217 111..50 01/17414 - 001701/1 10/000.0141001U11048 ALIO 1102 07477(41 047*101*7 4090137007077 OOWTI044 71037 11720 13514/11 03244014? 1MOWIOINISWRWM 327100 OTOS 10/Jrr DUMONT INTOUNOM11 SUMMON NIN7 US= WW1 IUMO1rt N1100094D710lUDCIIL IOOMM.MTOD4M1 311144 )7470 141.34 OCI Teal 115V11 70A0*1 MPO0/1ON71301Uf10N1700M41001101004 714477 114./12 1753211 401040 70l/O10119110110103* 715671 LILA IIn7/14 DUMONT 747401140471 S0/u00N5 114714 44I.50 1417(14 03277044 140001L0I0.t SCUM= 37,707 1400 ^-SIMS Mar TCW 0.470.71 N711 TOW • 17107111 OW-tar NVPOOMO111S0l011014,W0WMmime5 774117 3U 77/07414 VOUCH? NI7001U M.3424.U11W/1 lath 13.50 `•- 4471N O.4 Taw MINTS T70 TOW W0fia DUMONT H[POON071f110U1N0111.100NMNT0407ML 1142 man AS/040.PAW0A I07 177445 0.1/123 17/1111 ou hoar M.OMIOIIIII1040110N5 trill MOO 01171/11 0015011* 47*00411NIR 311ullin7.10170M70010007 770141 455.70 4141/27 04440147 NPOCINONIO 10107071 11441, 73501 01114475 0044007 41700470071100101045 111141 774.00 411111/LI -0324.1141 4114K1 0AITl 1071171044 110113 10443 U71471 344 TOW 4107.70 Y1OTotal .0AU/U OUMW11 m/IXNIOWfI S0UMONL SWUM IR*AmID1 111110 10(70 3f4A/U 004001 *7r001104111L SO13211014.100*7477001704 07711 70720 3105/71 MIAOW NTOOIILNNSI SOW IUNK.SWUMMDA07tl1 71441, 70074 31,1/15 040.40114 M9WUMI2 SOIUf010.10N1:41 M7A0100I,OUNCIOA71O0Q MWCA IOL 11170 1.3Ytf MS USMOSU 1.1,1.17 7.a T.01 •Y-4,7I110 WO Tata ONM/U OWNONI 1204300010(f1 IOW 110214,1001222 7440.01401 1220?'1 Ulm 0157/73 00404741 IDIOONOl711501U11DIU.SODIUM 0.0101001.114...11141 S9005I Cl ON ]17014 44174 o41rt5 rumor Mro1J10AN[1OW1011%1OD*Al IfrOPON:01.DUTAOI/T Aro=S1&011 1lmli 1.1m 0415/0 07073*71 1fl701h1170111300r3*1.WORM 11109,104 114611 131110 7,44/71 Wr T.W Warr YID Tet 045//13 OUMONI 11rro04MMf(3OW7ONL300OM 01UI1O001.Orr ACD 311141 2/413 04,41103 DUMONT 10/001111a17050111110174. 311047 117.01 04/20717 044440444 M►OOIt01RIT S01NT0NL1001UM 10Ob10310WIN* )lair 14311 WICKS 0044044 tDNICHLO0*11 SOIUINN4 7147 Ilan 4141.41 Apr Total 1,1/77 411:111,421 1/110014 00M701 11210C111.011111$011,40004, 3539 11135 5/7117001 11,41047 90047*11071 7014770111,3WWM4192200011101.2:00/1 3407,7 3Q11 OI.1 M.r Total 174144 no TONT Ad Rabl17N 4o0N2 2074 71N140rttk.IN700 30 401100 „ef z1 • Agenda Page#91 t.Wm Todd CrM3o4MwIW trrlcn Port Mow IJ..d. 3411IMW budow 443141 OWOal Komnl.03pin ot lnpkus*PRAM 0PM Coq$20.040.40 71013007 Coolant:Od 2314.Spit Mt 14 AMOUNT 14%Mnkwp Total 41040 Ode Iii,Nis :'-uTtkt v«a r._. OgiiiTP.49P _ .uwdla Invoke/ ;, . mauls';. .; 4/11/3023 MIAOW IKOOf1MRla1/13(U710N7.700MMMO000O1$4.443011 311303 14331 31117300 toiwnn 101001IOUR SOWTOMS•91 3000 13 0104 NMI 331/3 4012013 0111440144MP:044 olott SQW110MS-SObWMMOA010t-MMOM A H00SS400-A 211,4! 3.10.73 VOA Ng HIM 43113331301010311 0/1/3011 MMONT NY30t14*0191110000. 341110 131.50 40/3010 M440144 110701110tM1SOW114343.300414.4700110004 SOLOMON 34)404 11133 //0/300 OUMONT dl KK1MOt101110WTW/0, 741101 14128 yawls .1003 TOMS 1;33111 Yf0 Ma,/LS 01A101f 11AOUL0{M1i WW(W*L WPM M03000150W110i 311033 MSS 0(37/33 010011 00700.001114704,4113O1 03$4444440444004 701011011 111030 13500 0707/13 MMOM 30007.4 MINIM x 300071041 SOY 345743 31335 0311//17 0031011 144300,40113T1.saurian O./A010.011000130.0100/11110 A-33 V{16. 311 303331 LN3hit 01k044310 UMW 141/40MS MMONI dr4001101.1313343411C10.40340.4MOSOALP 1001131.1 adoll 47.93 07(71/0 CIMONT 4190(0401300 501101031,100404 1144003104 40.10 ON 141110 11141 2.030.04* Ju13 14*111 14.3/311 03/10/13 000100 1.0.000013113 1013314, 311101 73.00 00/74/0 0*3M001 04/00110/11011003111M470030414004400110011104 34170 444 71 00/10/30 otd4o144 11700.1 4C 10141110413,10341.0.4101110:001 WM0011 SWAMI- 113/00014 03010,1 300.02 dillON AI 03/34)10 MMONT INWOROUIIt IO3Un0k1S00UMCN000A0L 301.11110.4 300121 3113 00/30/14 401/31.43.0.11 3MOAM101.001.047l SO4*ASO 141741 0.340.11 07/37/13 031 0l*MAT 044001I001330034-CN11A7'A40 707701602 W.00 3.210.10 Aug Totil 11.11713 1101.30 14123 410712 PIR R4b110FwAW001/111 1570130 700/1 041400 31 Agenda Page#93 PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Motion:Assigning Fund Balance as of 9/30/15 The Board hereby assigns a portion of the FY 2015 fund balance as follows: General Fund Operating Reserve $103,881 Iôf VO October 1,2015: AMENDED AND RESTATED AGREEMENT FOR WATER AND WASTEWATER OPERATION AND MAINTENANCE Between SEVERN TRENT ENVIRONMENTAL SERVICES,INC. and PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT October 2015 r, F B4 TABLE OF CONTENTS Article 1 DEFINITIONS 1 Article 2 PURPOSE 6 Article 3 REPRESENTATIONS AND WARRANTIES OF THE PARTIES 6 Section 3.1 Representations and Warranties of the District 6 Section 3.2 Representations and Warranties of the Operator 7 Section 3.3 Disclosure of Information 8 Article 4 SCOPE OF SERVICES AND OPERATOR'S RESPONSIBILITIES 8 Section 4.1 General 8 Section 4.2 Standard of Care 8 Section 4.3 Process Control 8 Section 4.4 Routine Maintenance of the Facilities and Equipment 9 Section 4.5 Repairs and Replacement 9 Section 4.6 Staffing 10 Section 43 Disposal of Process Residue 10 Section 4.8 Testing and Laboratory Analysis 10 Section 4.9 Odor and Noise Control 11 Section 4.10 Safety 11 Section 4.11 Communications 11 Section 4.12 Reports 11 Section 4.13 Emergency Response 12 Section 4.14 Accounting Records 13 Section 4.15 Inventory and Condition of Facilities Equipment 13 Section 4.16 Mosquito Control 13 Section 4.17 Manufacturers'Warranties 14 Section 4.18 Additional Services 14 Section 4.19 Meter Installation and Inspection Services 14 Section 4.20 Customer Service,Meter Reading and Utility Billing Services 14 Section 4.21 Chemicals 17 Section 4.22 Mosquito Control Chemicals 18 Section 4.23 Additional Field Services 18 Article 5 CAPITAL PROJECTS 19 Article 6 ENVIRONMENTAL COMPLIANCE 19 Section 6.1 Environmental Compliance Guarantee 19 Section 6.2 Fines and Penalties 19 Article 7 DISTRICT'S RESPONSIBILITIES 20 Section 7.1 District's and Operator's Representatives 20 Section 7.2 Permits 20 Section 7.3 Utilities 20 Section 7.4 Compliance with Laws 20 Section 7.5 License to Use the Facilities 20 Section 7.6 Notice of Litigation 20 Section 7.7 Access 21 Section 7.8 Combined Sewer Overflow and Infiltration and Inflow 20 i 1 •r.p Section 7.9 Approval or Disapproval of Proposed Extraordinary Costs 20 Section 7.10 General Authority 21 Article 8 COMPENSATION 21 Section 8.1 Annual Fee 21 Section 8.2 Other Costs and Expenses 21 Section 8.3 Change in Scope 22 Section 8.4 Taxes 23 Section 8.5 Accrual of Interest on Late Payments 23 Article 9 TERM AND TERMINATION 23 Section 9.1 Term 23 Section 9.2 Termination 23 Article 10 RISK MANAGEMENT 24 Section 10.1 Indemnification 24 Section 10.2 Operator's Insurance 24 Section 10.3 District Insurance 25 Section 10.4 Operator's Liability 25 Article 11 DISPUTE RESOLUTION 25 Section 11.1 Applicability 25 Section 11.2 Disputes 25 Section 11.3 Selection of Independent Engineer 26 Section 11.4 Replacement of the Independent Engineer 26 Section 11.5 Covenant to Continue Work 26 Article 12 MISCELLANEOUS 26 Section 12.1 Relationship 26 Section 12.2 Construction 26 Section 12.3 Entire Agreement;Amendments 27 Section 12.4 Waiver 27 Section 12.5 Assignment 27 Section 12.6 Force Majeure 27 Section 12.7 Governing Law and Venue 27 Section 12.8 Notices 27 Section 12.9 Severability 28 Section 12.10 Counterparts 28 Section 12.11 Modification of Agreement 28 Section 12.12 Survival 28 ii 161 1 B 4 EXHIBITS Exhibit A Scope of Work—Operations Services Exhibit B Scope of Work—Utility Billing and Customer Service Exhibit C Scope of Work—Field Services Exhibit D District's Environmental Permits Exhibit E Meter Installation Fee Schedule Exhibit F Labor and Equipment Rates Exhibit G Mosquito Control Areas Exhibit H Description of Facilities Exhibit I Baseline Conditions iii 161 1 WASTEWATER OPERATION AND MAINTENANCE AGREEMENT THIS AMENDED AND RESTATED WATER AND WASTEWATER OPERATION AND MAINTENANCE AGREEMENT(hereinafter,the"Agreement.")is made and entered into this day of , 2015, by and between Port of the Islands CID, a municipal corporation organized under the laws of the State of Florida (hereinafter the "District"), and Severn Trent Environmental Services, Inc., a Texas corporation with its principal place of business at 16337 Park Row, Houston,Texas 77084 (hereinafter the"Operator"). WHEREAS, pursuant to a Water and Wastewater Operation and Maintenance Agreement(the"Original Agreement") between the parties dated as of July 2006, the District hired Operator to operate and maintain the District's Facilities(defined below);and WHEREAS,the parties duly amended the Original Agreement in August 2011;and WHEREAS,the parties now desire to enter into this Agreement which supersedes the Original Agreement and the prior amendment. NOW, THEREFORE, in consideration of the mutual agreements herein contained, and subject to the terms and conditions herein stated,the parties agree as follows: Article 1 DEFINITIONS "Abnormal or Biologically Toxic Material" is defined as any substance or combination of substances contained in the raw water or influent wastewater received or treated at any of the Facilities in sufficient concentrations or amounts so as to either: (i) interfere with the biological processes necessary for the removal of organic and chemical constituents from the water or wastewater in a manner required to meet Applicable Law including the discharge limits specified in the District's Environmental Permit(s);or (ii) cause the effluent wastewater discharged from the Facilities or the Process Residue to become hazardous waste as defined under RCRA and/or hazardous substances as defined under CERCLA. Abnormal or Biologically Toxic Materials may include, but are not limited to, concentrations of heavy metals,phenols,cyanides,pesticides,herbicides,priority pollutants as listed by USEPA,or any substance that violates the local or USEPA standards for finished water after the routine processing of the influent water or wastewater. "Adjustment Date"shall mean October 1st of each and every year following the Commencement Date. "Affiliate"shall mean"related parties"to the Operator and District within the meaning of Section 144(a) (3)of the Internal Revenue Code. "Agreement"is defined in the Preamble to this Agreement. "Agreement Year" is defined as any consecutive twelve (12) month period during the term of the Agreement (including the renewal options) that begins on the Commencement Date and subsequently ends on each anniversary of that date. Page 1 ' 16 1 "Annual Chemical Budget" is defined as the total of all Operator expenditures incurred in the performance of Operator's obligations under Section 4.21 in an amount up to a maximum of Twenty Thousand Dollars($20,000)for each Agreement Year,which is separate from the Base Compensation. "Annual Maintenance Expenditures" is defined as the total of all expenses incurred annually by the Operator in connection with the discharge of its maintenance responsibilities as provided by Section 4.4 of this Agreement;provided however that the Annual Maintenance Expenditures shall exclude Operator's direct labor expenses and related benefits for those individuals exclusively assigned by the Operator to the operations and maintenance of the Facilities and whose cost is included in the Base Compensation hereunder. The Annual Maintenance Expenditures shall specifically include,but shall not be limited to, all materials, supplies, parts, tools, outside subcontractors, specialized services, rental equipment and all of the Operator's overtime costs and related benefits, as well as the cost of Operator's personnel not exclusively assigned to the operation and maintenance of the Facilities at an agreed hourly billing rate. As stated in Section 4.5 hereunder, any individual expenditure for the repair and/or replacement of Facilities' equipment or structure, other than a Capital Improvement, whose unit cost (as to any single event or function) exceeds Two Thousand Dollars ($2,000) shall be subject to the District's prior approval. The cost of such approved expenditures shall be included in the Annual Maintenance Expenditures. "Annual Mosquito Control Chemical Budget"is defined as the total of all Operator expenditures incurred in the performance of Operator's obligations under Section 4.22 in an amount up to a maximum of Ten Thousand Dollars($8,000)for each Agreement Year,which is separate from the Base Compensation. "Annual Process Residue Budget" is defined as the total of all Operator expenditures incurred in the performance of Operator's obligations under Section 4.7 in an amount up to a maximum of Fifteen Thousand Dollars($12,000)for each Agreement Year,which is separate from the Base Compensation. "Annual Repair and Maintenance Budget"is defined as the total of all Annual Maintenance Expenditures in an amount up to a maximum of Fifteen Thousand Dollars($20,000)for each Agreement Year,which is separate from the Base Compensation. "Annual Instrumentation/Technology Budget"is defined as the total of all Operator expenditures incurred in the performance of Operator's obligations under Section 4.22 in an amount up to a maximum of Ten Thousand Dollars($15,000)for each Agreement Year,which is separate from the Base Compensation. "Applicable Law"is defined as those laws, rules,regulations, codes, administrative and judicial orders, directives,guidelines,judgments,rulings,interpretations or similar requirements or actions of any federal, state, local government, agency, executive or administrative body of any of the foregoing, including CERCLA and RCRA, in each case which pertain to the (a)parties' respective responsibilities under this Agreement; (b)operation or maintenance of the Facilities; (c) health and welfare of individuals working at or visiting the Facilities; and (d) the collection, delivery, treatment and disposal of the District's wastewater, Process Residue and/or related wastes. This definition specifically includes the terms, conditions,requirements or schedules of any administrative or judicial settlement or enforcement related, in any way, to the Facilities,to the collection,delivery, pretreatment or treatment of the District's water and wastewater;to the handling,transportation,treatment and disposal of Process Residue;and to each of the District's environmental permits issued for the Facilities. "Authorized Representative"is defined in Section 7.1 of this Agreement. "Base Compensation"shall mean the Operator's base monthly fee for its performance of the Services. Page 2 16 1 p 4 "Baseline Conditions"shall mean the hydraulic influent flow of wastewater received and/or processed at the Facilities and the maximum wastewater influent loading limits contained in such influent wastewater set out in Exhibit I. The Baseline Conditions shall be reset and adjusted on each and every Adjustment Date to reflect the actual influent hydraulic flows and loadings processed at the Facilities during the Agreement Year just ended. "Capital Improvement(s)" shall mean changes, modifications, additions or upgrades to the Facilities constructed or implemented by the District or with the District's prior approval. "CERCLA" is defined as the federal Comprehensive Environmental Response Compensation and Liability Act,as same may be amended from time to time,42 USC§9601 et seq. "Change of Law"is defined as the occurrence of any of the events listed in(i)through(iv)below,which results or can reasonably be expected to result in(a)the need to make a Capital Improvement at or to the Facilities in order for the Operator to operate the Facilities in accordance with this Agreement and Applicable Law; or (b) an increase or decrease to the cost of managing, operating or maintaining the Facilities in accordance with this Agreement and Applicable Law;or(c)a material and adverse effect on the scope of the Operator's liabilities or obligations under this Agreement: (i) there is passed or promulgated any federal, state or other local law, statute, ordinance, rule or regulation different from those existing on the date this Agreement is executed;or (ii) there is passed or promulgated any amendment to, or change in, federal, state or other local law, statute, ordinance, rule or regulation (including any applicable sales tax regulation)following the date of this Agreement;or (iii) following the execution of this Agreement, there comes into existence an order or judgment of any federal,state or local court,administrative agency or other governmental body containing interpretations of any Applicable Law relating to the operation or maintenance of the Facilities or the health and safety of the Operator's employees that is inconsistent with generally accepted interpretations in effect on the date this Agreement is executed;or (iv) after the effective date of this Agreement, any change occurs which affects the issuance or renewal,or causes a suspension,termination, interruption,revocation,denial or failure of renewal (for reasons other than Operator fault or failure by the Operator to comply with the terms of this Agreement)of any official permit,license or necessary approval by the USEPA, the Occupational Safety and Health Administration or the State Environmental Agency. "Chemical Reimbursement Amount"is defined in Section 4.21(b). "Chemical Shortfall Amount"is defined in Section 4.21(b). "Commencement Date" shall mean the date designated by the parties hereunder for the commencement of their respective obligations. The parties agree the Commencement Date shall be October 1,2015. "District"is defined in the Preamble to this Agreement. "District's Environmental Permit(s)" or "Environmental Permit(s)" shall refer to the District's Discharge Permits and all other permits and licenses issued to the District and required for the supply of Page 3 16 1 1 Fl ra finished water from the Facilities. Copies of all Environmental Permits are attached as Exhibit D to this Agreement. "District's Discharge Permit(s)" and/or "Discharge Permit(s)" shall refer to all permits and licenses issued to District and required for the discharge of wastewater from the Facilities.Copies of all Discharge Permits are attached as Exhibit D to this Agreement. "Environmental Compliance Guarantee"is defined in Section 6.1. "Facilities" or "District's Facilities" is defined as the water treatment facilities, wastewater treatment plant and all associated facilities,as described in Exhibit H. "Force Majeure" is defined as any act, event or condition to the extent it adversely impacts the cost of performance of, or adversely affects the ability of, either party to perform any obligation under this Agreement(except for payment obligations)if such act,event or condition, in light of any circumstances which should have been known or reasonably believed to have existed at the time, is beyond the reasonable control and is not a result of the willful or negligent act,error,omission or failure to exercise reasonable diligence on the part of the party relying thereon;provided,however,that the contesting party in good faith or failure in good faith to contest such action or inaction shall not be construed as a willful or negligent act,error,omission or lack of reasonable diligence of either party. (a) Inclusions subject to the foregoing, such acts, events or conditions may include,but shall not he limited to,the following: (i) an act of God, landslide,earthquake, fire,explosion, flood, hurricane,tornado,sabotage, or similar occurrence, acts of a public enemy, terrorism, extortion, war, blockade, insurrection,riot or civil disturbance; (ii) the failure of any appropriate governmental agency or private utility to provide and maintain utilities; (iii) any failure of title to the Facilities or any placement or enforcement of any lien,charge or encumbrance on the Facilities or on any improvements thereon not consented to in writing by, or arising out of any action or agreement entered into by,either party to the Agreement; (iv) the inability of the Operator and its subcontractors to gain and maintain access to all areas of the Facilities and/or adjoining the Facilities where the Operator is required to provide services or perform any work hereunder; (v) the preemption,confiscation,diversion,destruction or other interference by,on behalf or with authority of a governmental body in connection with a declared or asserted public emergency or any condemnation or other taking by eminent domain or similar action, in the possession of property, equipment or materials located at the Facilities, or in the performance of the Services to be performed by Operator hereunder; (vi) strikes, work stoppages or labor disputes affecting the Operator and any subcontractor (excluding material suppliers)of the Operator; (vii) with respect to the Operator, the presence at the Facilities of(i) subsurface structures, materials or conditions having historical, geological, archeological, religious or similar Page 4 1 6 1 significance; (ii) any habitat of an endangered or protected species; or (iii) functioning subsurface structures used by utilities on,underneath,near or adjacent to the Facilities; (viii) with respect to the Operator, (i) the presence anywhere in, on or under the Facilities on the Commencement Date of underground storage tanks; (ii) the presence of hazardous materials or regulated substances in environmental media anywhere in, on or under the Facilities as of the Commencement Date; (iii)the off-site migration of pollutants and/or off-site contamination, including any migration of pollutants that is not caused by the negligence of the Operator;or(iv)contamination of the Facilities from groundwater,soil or airborne hazardous materials or regulated substances migrating from sources outside the Facilities to the extent not caused by the Operator's negligence; (ix) with respect to the Operator,damage to the Facilities caused by third parties not related to or under the control of the Operator including, but not limited to, other contractors and subcontractors for the District; (x) the failure of any subcontractor or supplier to furnish services, materials, chemicals or equipment on the dates agreed to, but only if such failure is the result of an event that would constitute Force Majeure if it affected the Operator directly, and the Operator is not able after exercising all reasonable efforts to timely obtain substitutes;and (xi) the breach of this Agreement by one of the parties to the extent it adversely impacts the non-breaching party's cost of performance under this Agreement or adversely affects the ability of the non-breaching party to perform any obligation under this Agreement, (b) Exclusions. None of the following acts, events or conditions shall constitute an event of Force Majeure: (i) general economic conditions, interest or inflation rate fluctuations, commodity prices or changes in process,currency or exchange rate fluctuations; (ii) changes in the financial condition of the District,the Operator or any of their Affiliates or subcontractors; (iii) union work rules which increase the Operator's operating cost for the Facilities; (iv) any impact of prevailing wage laws on the Operator's costs; provided however such requirements or demands may constitute a Change of Law entitling the Operator to additional compensation; (v) the consequence of Operator error, including any errors of Operator Affiliates or subcontractors;and/or (vi) litigation against the District and/or Operator. "Indemnified Party"is defined in Section 10.1. "Indemnjfying Party"is defined in Section 10.1. "Independent Engineer" refers to a nationally recognized independent consulting engineering firm experienced in the design and/or the operation of water and/or wastewater treatment systems as selected in accordance with the procedures set forth in Article 11 herein. Page 5 s' � < "Mosquito Control Chemical Reimbursement Amount"is defined in Section 4.22(b). "Mosquito Control Chemical Shortfall Amount"is defined in Section 4.22(b). "Non-Processible Water or Wastewater" is defined as wastewater (1) which contains Abnormal or Biologically Toxic Materials;(ii)which is otherwise detrimental to the operation and performance of the Facilities;or(iii)which exceeds the design capabilities of the Facilities as defined by the Operations and Maintenance Manual for the Facilities or as provided in submissions made to regulatory agencies in connection with the construction and/or the permitting of the Facilities. "Operator"is defined in the Preamble to this Agreement. "Original Agreement"is defined in the Preamble to this Agreement. "Process Residue" is defined as grit, screenings and wastewater sludge generated by or through the operation of the Facilities. "Process Residue Reimbursement Amount"is defined in Section 4.7(c). "Process Residue Shortfall Amount"is defined in Section 4.7(c). "RCRA"is defined as the Resource Conservation Recovery Act,as same may be amended from time to time,42 USC§8921 et seq. "Repair and Maintenance Reimbursement Amount"is defined in Section 4.5(a). "Repair and Maintenance Shortfall Amount"is defined in Section 4.5(a). "Services"is defined in Section 4.1. "Sewer Use Ordinance" is defined as the District's ordinance, order, regulation or policy which establishes the requirements for persons discharging wastewater to District's sewer system,as same may be amended from time to time. "Shutdown"is defined as the cessation or substantial interruption of normal operations at the Facilities due to the failure of operating equipment or interruption of the processes of the Facilities for reasons other than the negligence of the Operator or its employees,agents or subcontractors. "State"is defined as the State within which geographical boundaries the District is located. "USEPA"refers to the United States Environmental Protection Agency. "Utility Billing Services"is defined in Section 4.20(b). Article 2 PURPOSE Commencing on the Commencement Date and during the term of this Agreement,the District agrees to engage the Operator as an independent contractor to operate and maintain the Facilities, and Operator agrees to operate and maintain the Facilities in accordance with the terms and conditions of this Agreement, Applicable Law and all permits, licenses, manufacturer's protocols and specifications applicable to the operation and maintenance of the Facilities. Each party hereto agrees it will cooperate in good faith with the other and its agents, employees, representatives, officers, contractors and subcontractors to facilitate the performance of the mutual obligations set forth in this Agreement. Page 6 16 Article 3 REPRESENTATIONS AND WARRANTIES OF THE PARTIES Section 3.1 Representations and Warranties of the District District hereby represents and warrants that,as of the date hereof: (a) It is a municipal corporation of the state duly organized, validly existing and in good standing under the laws of the State,with all legal right, power and authority to enter into this Agreement, to own and operate its properties,to carry on its business as now conducted and as proposed to be conducted,and to enter into and perform its obligations under this Agreement. (b) This Agreement, District's execution and delivery of this Agreement and District's performance of its obligations hereunder, have been duly and validly authorized. This Agreement has been validly executed and delivered by District and constitutes a legal,valid and binding obligation of District,enforceable in accordance with its terms. (c) District's execution, delivery and performance of this Agreement will not conflict with or result in any violation of, or constitute a default or a condition which upon notice or lapse of time, or both, would constitute a default under any judgment, order, writ, injunction, decree, rule, regulation, permit, license, note, agreement, mortgage, deed, contract or other instruments that apply to,or which bind District or any of its assets and properties. (d) There are no actions, suits, proceedings or governmental investigations pending, or, to its best knowledge, threatened against it or its assets or properties, and no judgments, decrees, orders, rulings, writs or injunctions outstanding against it or its assets or properties, that would in any case have a material adverse effect upon District's ability to execute this Agreement or otherwise to consummate and perform its respective obligations hereunder. (e) The District and its representatives are fully familiar with this Agreement and the obligations set forth herein, including all the exhibits and schedules attached to this Agreement, if any, and District is fully capable of performing and complying with the same. Section 3.2 Representations and Warranties of the Operator Operator hereby represents and warrants to the District that,as of the date hereof: (a) It is a corporation duly organized, validly existing and in good standing under the laws of the State of Florida, and qualified to conduct business in the State with full corporate power and authority to enter into this Agreement,to carry on its business as now conducted and as proposed to be conducted,and to enter into and perform this Agreement. (b) This Agreement, Operator's execution and delivery of this Agreement and Operator's performance of its obligations hereunder, have been duly and validly authorized by Operator by all necessary corporate action. This Agreement has been validly executed and delivered by Operator and constitutes a legal, valid and binding obligation of Operator, enforceable in accordance with its terms. (c) The execution,delivery and performance of this Agreement will not conflict with,or result in any violation of, or constitute a default or a condition which upon notice of lapse of time or both, would constitute a default, under the organizational documents of Operator nor under any judgment, order, writ, injunction, decree, rule, regulation, permit, license, note, agreement, Page 7 i L a _a 4 mortgage, deed, contract or other instruments that apply to, or which bind Operator or any of its assets or properties. (d) There are no actions, suits, proceedings or governmental investigations pending, or, to its best knowledge, threatened against it or its assets or properties, and no judgments, decrees, orders, rulings, writs or injunctions outstanding against it or its assets or properties, that would in any case have a material adverse effect upon Operator's ability to execute this Agreement or otherwise to consummate and perform its respective obligations hereunder. (e) The Operator is fully familiar with this Agreement and the obligations set forth herein,including all exhibits and schedules attached to this Agreement, if any, and Operator is capable of performing and complying with same. Section 3.3 Disclosure of Information The District and the Operator each represent and warrant to the other that each has disclosed,and will in the future disclose,any and all information it now has,or may have in the future,relating to the Facilities which may be relevant to the other in performing its duties and obligations. Such information shall include, but shall not be limited to, the appropriate sections of any vulnerability or security assessment performed (including any vulnerability assessments performed in accordance with 42 USCS §300i-2 or any other similar statute), environmental audits, prior permit violations and/or dealings with regulatory agencies. Article 4 SCOPE OF SERVICES AND OPERATOR'S RESPONSIBILITIES Section 4.1 General Subject to the terms and conditions provided herein,the Operator shall provide labor,tools, utilities and materials, including an on-site routine stock of chemicals (including mosquito control chemicals) necessary for the operation and maintenance of the Facilities, to the extent specifically set forth in this Article 4 (hereinafter the "Services"), and for fuel for any monthly testing of emergency generators, lubricants for routine and preventative maintenance, laboratory and safety supplies, office supplies, computer supplies, and duly insured and properly maintained Operator vehicles. The Services include: (a)treatment of wastewater influent delivered to the Facilities;(b)routine preventative maintenance of the Facilities; (c)repair and replacement of the Facilities' equipment;(d) laboratory testing and analysis;(e) operation of the water supply well field and operation of the drinking water treatment facility; (f) preparation and prompt delivery of all applicable and required filings, including discharge reports, to District and to regulatory agencies as prescribed by Applicable Law; and (g)development of operations procedural manual within ninety(90)days of the Commencement Date. Section 4.2 Standard of Care The Services provided under this Agreement are of a professional nature and shall be performed in accordance with the degree of skill and care ordinarily exercised by members of Operator's profession in the geographic region of the Facilities. Section 4.3 Process Control (a) The Operator shall operate and maintain the Facilities and all equipment and processes contained therein in accordance with relevant operation and maintenance manuals for the Facilities, Applicable Law and the Environmental Permits. Page 8 161 B 4 (b) Operator will utilize a computer process control program to record all relevant process measurements,run process calculations and generate monthly process control report. The process control report will be submitted to the District as part of Operator's reporting requirement in Section 4.12(a)below. (c) During any District-approved construction or other modification of the Facilities,the District and the Operator will work together to maintain Operator's access to the Facilities and to minimize disruption and outages to the Facilities' existing equipment and components. The District and the Operator will jointly develop a plan of action which will address protection to the Facilities' equipment and processes during any such construction and/or other rehabilitation period while providing for the continued operation of the Facilities to the extent reasonably possible. Section 4.4 Routine Maintenance of the Facilities and Equipment (a) Subject to the limitations set forth in Sections 4.5 and 8.2 below, the Operator shall (i) perform routine preventative maintenance in accordance with manufacturers' specifications and approved operating and maintenance procedures developed for equipment and processes of the Facilities; (ii) repair and/or replace equipment, including repair and replacement of District owned signage; (iii)clean and lubricate equipment;(iv)make equipment inspections and needed adjustments;(v) perform predictive maintenance as appropriate; (vi) perform building and grounds janitorial services for the Facilities and cleaning of all equipment and vehicles;(vii)perform plumbing and electrical maintenance; (viii) maintain vehicles and light duty service trucks necessary for daily operations; and (ix) maintain all of the Facilities' instrumentation, including instrumentation provided to the Operator by the District pursuant to this Agreement. Operator shall schedule and track all preventative and corrective maintenance and perform spare parts inventory control in accordance with standard industry practice. (b) Operator will utilize the current Computer Maintenance Management System (CMMS) for all maintenance and inventory of Facility equipment. This CMMSshall generate work orders on a routine basis for all routine and preventative maintenance activities,as well as monitor inventory levels. Completed work orders will be entered into the program and a monthly report will be generated showing all activity. The program will be able to track and report the history of service and repair of all major pieces of equipment. This maintenance and inventory summary report will be submitted as part of the Operator's reporting requirement in Section 4.12(a)below. Section 4.5 Repairs and Replacement (a) The Operator shall be responsible for all Annual Maintenance Expenditures not to exceed the Annual Repair and Maintenance Budget(which Annual Repair and Maintenance Budget shall be separate from the Base Compensation). (i) The District shall also pay Operator an amount, if any, (the "Repair and Maintenance Shortfall Amount") equal to all Annual Maintenance Expenditures in excess of the Annual Repair and Maintenance Budget. Operator will bill the District for the Repair and Maintenance Shortfall Amount on a monthly basis and the District will pay each such invoice within thirty(30)days of receipt. (ii) Operator shall reimburse the District an amount, if any, (the "Repair and Maintenance Reimbursement Amount") equal to all unexpended amounts remaining in the Annual Repair and Maintenance Budget within a period of thirty (30) days following each Adjustment Date. Page 9 .� il i i Li ,4,0 (b) The Operator shall not incur any single maintenance related expenditure whose unit cost exceeds Two Thousand Dollars ($2,000) without the prior written approval of the District, except in the case of emergencies threatening the immediate shutdown of, or the substantial reduction in the operational capacity of any of the Facilities, or the life, health or property of the District and/or the Operator, their employees and/or agents or others(for purposes of this Section 4.5 only, all such emergencies shall be referred to collectively and individually as an "Emergency"). When the Operator determines a condition constitutes an Emergency,the Operator may begin taking the necessary abatement action, including all necessary equipment repairs, immediately without the District's prior approval. Any cost incurred during the Emergency shall be included in the Annual Maintenance Expenditures,subject to the District's subsequent review and approval. Any such cost unnecessarily incurred in an Emergency shall be borne by the Operator without reimbursement by the District,but only to the extent it is subsequently determined the Operator's actions in incurring such cost were not consistent with good and prudent industry practice given the information available to the Operator at the time the decision to incur such cost was made. Section 4.6 Staffing (a) The Operator shall provide qualified and, where required,certified staffing for the operation and maintenance of the Facilities in accordance with the District's Environmental Permits. (b) Operator's staffing shall include, but not be limited to an Operator, Operator Trainee and a Part Time Operator to conduct the process control, testing and routine and preventative maintenance for the daily operation of the Facility, as well as direct management supervision of the base efforts of the project by the Project Manager(12 hrs/week). (c) The Operator shall provide an appropriate level of training for its personnel. (d) The Operator shall comply with the requirements and policies of the District regarding minority hiring,but only to the extent same is in compliance with Applicable Law. Section 4.7 Disposal of Process Residue (a) As the agent for the District,the Operator shall dispose of Process Residue. (b) The Operator shall dispose of Process Residue either at an approved landfill or at an approved land application site designated and made available by the District. Title and ownership of Process Residue shall remain with the District notwithstanding such services by the Operator. (c) Operator shall pay the costs of transportation and disposal of Process Residue up to the Annual Process Residue Budget. (i) The District shall also pay Operator an amount, if any, (the "Process Residue Shortfall Amount")equal to all annual Process Residue expenses in excess of the Annual Process Residue Budget. Operator will bill the District for the Process Residue Shortfall Amount on a monthly basis and the District will pay each such invoice within thirty(30) days of receipt. (ii) Operator shall reimburse the District an amount, if any, (the "Process Residue Reimbursement Amount") equal to all unexpended amounts remaining in the Annual Process Residue Budget within a period of thirty (30) days following each Adjustment Date. Page 10 1611 1 Section 4.8 Testing and Laboratory Analysis Operator shall perform or contract with a laboratory certified by the State to perform all sampling and laboratory analysis required by the District's Environmental Permits.Laboratory procedures and analysis shall conform to the then current edition of Standard Methods for the Examination of Water and Wastewater,or shall be in accordance with testing requirements of the District's Environmental Permits. Section 4.9 Odor and Noise Control (a) Operator shall operate the Facilities within the limits and capabilities of the Facilities' equipment to effectively control odor and noise and ensure there is no avoidable disruption of adjacent neighborhoods. (b) Odor complaints received by the Operator shall be reported to the District within twenty-four(24) hours and contain the name, address, phone number, date and time, Operator contact person, nature of odor, probable origin of the odor and the action the Operator will implement or has implemented to remedy and/or mitigate said odor. Section 4.10 Safety (a) The Operator shall implement a proper safety program prior to beginning its Services under this Agreement. Such safety program shall comply with Applicable Laws and Operator agrees it will adhere to all portions of that safety program; provided however that under all circumstances, Operator should not assume any obligation or incur any liability for any injury,death or damage caused by(i)unsafe site conditions not created by the Operator or by any of its agents,employees and subcontractors,(ii)work being performed by other parties not related to the Operator,(iii)the negligence of District, and/or(iv) the negligence of any third party not related to the Operator. The Operator will coordinate with all subcontractors,prior to commencement of work, to ensure Operator safety program rules are reviewed and implemented while on site. (b) The District shall ensure its other contractors adhere to Operator's safety program by including it in the scope of future contracts and/or purchase orders. Section 4.11 Communications (a) To keep the District informed about the status of the Facilities,the Operator shall, within thirty (30) working days of the Commencement Date, develop an informational communications program, subject to District's approval, which shall be comprised of a written monthly report to District on the operational status and maintenance of the Facilities. (b) Operator may interface with regulatory agencies without District's consent in matters related to compliance with the District's permits, including the Environmental Permits,and/or with respect to matters required under the Operator's staff certification and licensing requirements and/or as otherwise necessary to comply with Applicable Law,including communication during emergency situations. Operator shall, as soon as practicable and in reasonable detail, inform the District of the subject matter of such communications with regulatory agencies. All other communications with regulatory agencies,the media or community groups may occur only upon District's request or with District's prior approval. Page 11 1 :2 4 6 1 .:s_ Section 4.12 Reports (a) Operator shall maintain computerized and other necessary records of operations, maintenance, repair and improvement activities at the Facilities and shall prepare and submit to the District a monthly report, delivered to the District not later than ten (10) days following the end of each month, including a narrative and itemized summary of operations, maintenance, repair and replacement activities (including the draw-down against the Annual Repair and Maintenance Budget, Annual Chemical Budget, Annual Mosquito Control Chemical Budget, Annual Instrumentation/Technology Budget and Annual Process Residue Budget)and data required for monthly reporting to local,state and federal agencies. The monthly report shall also include the following items: (i) copies of waste and sludge manifests; (ii) insurance claims that are filed or pending; (iii) copies of all reports and correspondence made by the Operator to local, state and federal regulatory agencies on behalf of the District;(iv)the process control reporting described in Section 4.3(a)above;and(v)the CMMS reporting described in Section 4.4(b)above. (b) The Operator shall collect the data for all permit monitoring and operating reports required by Applicable Law or by this Agreement and shall deliver the required monitoring and operating reports to the District Manager and District Engineer and to the appropriate regulatory agencies having competent jurisdiction over same. If required pursuant to Applicable Law, the Operator shall attest as to the accuracy and completeness of the data collected for each report.The District, however, shall at all times be responsible for maintaining all required permits for the ownership and operation of the Facilities. (c) All Facilities' records and data, including but not limited to operation reports, laboratory reports and monitoring documentation,but excluding Operator's budgetary and financial information,are the property of the District and cannot be destroyed by Operator without written consent of the District. All site-specific operating procedure guidelines, preventative maintenance and safety programs and plant evaluation reports will, upon termination of this Agreement, become and remain the property of the District. Section 4.13 Emergency Response (a) Operator shall provide emergency response when required. Emergencies include situations in which, absent Operator's action, there is a risk of: (i) the Facilities' noncompliance with Applicable Law;(ii)failure of the Facilities to operate;(iii)circumstances affecting the safety of persons or property; (iv) adverse impact of hurricanes, floods and other extreme weather conditions and natural or man-made disasters; and (v) the occurrence of an event of Force Majeure or Shutdown. (b) Operator shall provide said emergency response as promptly as possible, but, absent extraordinary circumstances, within ninety (90) minutes of being notified of the existence of the emergency and the need to respond thereto. (c) All costs incurred by the Operator in responding to emergencies shall be borne by the District, except where specifically provided otherwise,and where such emergency,production stoppage or failure of the Facilities to operate is a direct result of Operator's failure to operate and maintain the Facilities in accordance with the terms of this Agreement. (d) In the event of sudden damage or destruction of any portion of the Facilities,or in the event of an emergency which in the reasonable judgment of the Operator is likely to result in material loss or damage to any portion of the Facilities, or constitute a threat to human health or safety, the Operator may suspend operations of those portions of the Facilities which are reasonably Page 12 1 6 fb. 4 determined to be affected by the emergency and may make such emergency repairs as are necessary to mitigate or reduce such loss,damage or threat. The Operator shall provide prompt notice to the District of any such damage,destruction or threat and of any emergency repairs that have or will be taken. The District and the Operator shall cooperate in good faith in pursuing reasonable measures to mitigate any threats to human health or safety,or the environment. (e) Within thirty (30) days of the Commencement Date, the Operator shall develop an emergency response plan which shall designate emergency team members and identify the standard operating procedures to be followed. In the event of an evacuation,the Operator will report to the District's designated emergency management location, or other site to be specified by the District's authorized representative. Section 4.14 Accounting Records Operator shall maintain up-to-date financial and accounting records as they apply to the Annual Maintenance Expenditures and the expenditures counted against the Annual Chemical Budget, Annual Mosquito Control Chemical Budget and the Annual Process Residue Budget. The records must be kept in accordance with the Operator's standard accounting practices and made available to the District within thirty(30)working days of District's written request. Section 4.15 Inventory and Condition of Facilities Equipment (a) Within ninety(90)days of the Commencement Date,Operator shall submit a written inventory of all hand tools, consumables and expendable supplies and spare parts at each of the Facilities. Within ninety (90) days of the Commencement Date, the Operator shall also submit a written inventory of any and all Process Residue contained at the Facilities. The District shall have twenty (20) days to verify and accept Operator's written inventories submitted pursuant to this section. (b) At the termination of this Agreement, the Operator shall provide the District with inventory in quantity and/or value equal to or greater than the initial inventory, reasonable wear and tear excepted. The Operator shall be permitted to leave only an amount of Process Residue at the Facilities less than or equal to the amount of Process Residue listed in the inventory prepared by the Operator and accepted by the District pursuant to Section 4.15(a)above. (c) Within ninety (90) days of the Commencement Date and at least once during every Agreement Year thereafter,the Operator shall prepare and submit an assessment report on the conditions of the Facilities and process equipment. The assessment report shall include a list of repair or replacement projects and recommended Capital Improvements necessary to ensure the operation of the Facilities will conform to Applicable Law together with the projected costs associated with same. (d) Within ninety (90) days of the Commencement Date, Operator shall institute and maintain an asset management system which will consist of an up-to-date asset list of all major equipment and assets in the Facilities and a report of the condition of such equipment and assets. Section 4.16 Mosquito Control (a) The Operator shall be responsible for the periodic spraying of mosquito control chemical fogging agent within the District areas described in Exhibit G to this Agreement utilizing the current application equipment of the District. Page 13 , 16f , (b) The application rate for the spraying of insecticides shall comply with Applicable Law. (c) The Base Compensation will include the labor necessary for a maximum of sixty (60) applications annually. Any Operator costs for additional applications beyond these base amounts will be charged to the District in accordance with Section 8.2. The chemical costs for such spraying, including the chemical Anvil or similar type insecticide, will be counted toward the Annual Mosquito Control Chemical Budget. (d) Application of insecticide will be based on recommended guidelines for "landing rate count", "mosquito trap counts" and other recognized indicators as referenced in Florida Statute Section 388.011(1). (e) Operator shall provide a mosquito spraying schedule to the District on a monthly basis. (0 If the District requires an enhanced program for mosquito mitigation beyond the spraying program identified in this Section, the Operator will solicit proposals from qualified contractors and will provide such proposals to the District for consideration. The District shall enter into an Agreement with such chosen contractor and Operator will make recommendations to the District regarding approval of the contractor's invoices. Section 4.17 Manufacturers'Warranties The Operator shall be responsible for maintaining all new equipment purchased by the District in accordance with manufacturers'warranties after the Commencement Date. In addition,the Operator shall assist the District in enforcing the warranties and guarantees, if any, for existing equipment used in connection with the operation of the Facilities. Under no circumstances shall the Operator's obligations hereunder include any express or implied warranties with respect to all Facilities equipment. Section 4.18 Additional Services Operator shall provide to the District, upon the request of the District and the availability of resources, such additional services as may from time to time be needed at the discretion of the District. In the event additional services are required by the District, Operator shall obtain quotes from qualified local contractors for such services. In the event the quoted cost for these services is greater than those proposed by in accordance with the attached Schedule of Rates for Services included in Exhibit F,or local contractors cannot meet the District's required schedule, District Manager may authorize the work to be performed by Operator and so notify the Board. Section 4.19 Meter Installation and Inspection Services (a) All meters and installation materials shall meet American Water Works Association Standards and be in compliance with applicable District, county or state codes. All installation and inspection fees shall be collected from the District's customers in advance,in accordance with the District's Current Rate Order. (b) It is the practice of the Operator to maintain permanent records of meter services installed,which includes a plat or map, as available, which shows the location of each meter installed and each sewer inspection performed. This allows Operator to accurately account for meter services installed,inspections performed and taps installed-for each customer of the District. Page 14 ridY i w l� 1 1 (c) Because of the extreme variability of work load, meter installation is not part of the base fee for Utility Operations. Meters will be installed in accordance with the fee schedule outlined in Exhibit E. Section 4.20 Customer Service, Meter Reading and Utility Billing • Services (a) Operator shall provide monthly water meter readings in accordance with the District's billing requirements using hand held meter reading devices supplied and maintained by Severn Trent Environmental Services (STES). Questionable readings shall be re-read within one(1) business day of any notice of a questionable reading to the original reading. Such meter reading costs are included in the Base Compensation. (b) Operator shall undertake and perform all billing services required to timely and regularly process customer water and wastewater utility bills ("Utility Billing Services") in the manner set forth below in accordance with the District's tariffs or in such other manner reasonably agreed to by the parties. Such Utility Billing Services include,but are not limited to,the following: (i) Operator shall mail its customer bills on a monthly basis;such mailing to include a laser printed bill,return mailing,return envelope and first class U.S.Postage. Except as set out in Section 4.20(b)(x) below,the cost of first class postage for customer bills shall be at the expense of the Operator. (ii) Operator will establish a local telephone number which will be manned by the Operator for forty(40)hours per week during any normal business hours(Monday through Friday between 8:00 a.m.and 5:00 p,m.)as directed in writing by the District,with the exception of all District-observed holidays for customer inquiries relating to customer accounts Operator shall respond in a timely manner to all customer inquiries including,by way of example and not limitation,bill inquiries and inquiries pertaining to service initiation and termination,and reports of water main breaks,low water pressure,water quality concerns and wastewater discharge. Any customer calls received during off hours will be answered by an electronic voice activated answering machine. (iii) As directed by the District, the Operator will respond to overdue accounts (i.e., those accounts not paid within ninety(90)days of the invoice date),but the burden and cost of collections will be borne by the District unless otherwise agreed upon. (iv) Operator shall provide aging information to the District to assist with the District's determination of when a lien should be applied to an account. (v) Operator shall provide maintenance, storage and history of customer accounts on Operator's own system, including miscellaneous changes to customer master records and input records of customer meter readings. (vi) Operator shall open customer return envelopes and provide manual input of customer payments from remittance advices into Operator CIS/Billing system. (vii) All receipts will be combined daily for deposit to the District's designated bank account. These moneys will be deposited within twenty four(24)hours of receipt except for legal holidays,weekends,and due to Force Majeure. Page 15 1A v :, ' 8 4 4 (viii) Operator shall return remittance advices,deposit slips and related notices to the District. (ix) Where directed by the District, Operator shall discontinue water service and reconnect based on delinquent account or change in customer status. The District shall defend and indemnify Operator from customer claims related to improper discontinuation of water services,except to the extent that such claims arise due to the negligence of Operator. (x) District shall compensate/reimburse Operator for all postage expenses incurred by the Operator as a result of any increases in the applicable postal rate set by the United States Postal Service above the postal rates set by the United States Postal Service in effect as of the commencement of this Agreement. (xi) If Operator is required to issue bills to more than seven hundred (700) customers per month, District shall compensate/reimburse Operator at a rate of One($1)Dollar per bill for each and every additional customer, exclusive of any reimbursement for an increase in postal rates provided in Section 4.20(b)(x)above. (c) When requested the Operator shall prepare the following reports for the District: (i) "Daily Transaction Journal" — a documentation of all monetary and non-monetary transactions which have been posted to each individual customer's account (available daily or as transactions occur); (ii) "Account Balance Report" — a report indicating each customer's current and past due balance; (iii) "Alpha-Cross Reference" —a report listed in alphabetic order by customer's last name with a cross-reference index to the customer's account number; (iv) "Aged Trial Balance" — a report listing each customer's account with total balance, current,30,60,90 and 120 day balances(available once per month); (v) "Delete Report"—a report listing all accounts which should be deleted from the District's file(available once per month); (vi) "Past Due Report"—a report indicating all delinquent accounts which have a balance that is not current; (vii) "Meter Aging Report" — a report which lists every account that had a meter installed between a selected range of dates; (viii) "Consumption History Report"—a report listing meter usage for up to 24 months past by rate classification and meter size; (ix) "Monthly Billing Register"— a report indicating each customer account billed with all pertinent information contained on the customer bill;and (x) "Monthly Activity Report"—a report indicating a summary of all billings, adjustments and payments recorded during a particular calendar month. Specifically, a Monthly Activity report shall indicate: (A) billing rate by class service; Page 16 161184 (B) charges/adjustments by rate class; (C) total payments received;and (D) total bills printed. (d) Upon request by the District, Operator shall provide the following additional billing services. The rates contained in this Section 4.20(d)are subject to adjustment by the Operator. (i) Special Customer Notices. Prepare and/or print special notices or"bill inserts" with a charge quoted for each notice. Stuff"bill insert"with bills at a charge of$0.05 per insert page. (ii) Mailing Labels. Print mailing labels from District's database at a charge$0.10 per label. (iii) Rate Analysis Report. Prepare a report using historical usage information to analyze periods of 1 through 36 months past and consolidates totals by rate class and meter size at a charge of$0.05 per customer record($250.minimum charge). (iv) Proposed Rate Billing Register. Produce a billing register with proposed rates instead of current rates at a charge of$0.05 per customer record ($250 minimum charge). This report is generated at time of normal billing,thus providing the District with side-by-side registers. (v) Rate Change Provide changes to rates and charges applicable to customer billing as requested by District at a charge of$100 per hour($150 minimum charge). (vi) Customer Message. Adding or changing a special "customer message" on the customer bill form as requested by District at a charge of$25 per each addition or change. (vii) Customer Website/Billing Option. Establish and maintain a system whereby customers will be able to: (a) log on with ID and security password,then access their own account to verify their address; (b)view three (3)years of usage in both usage tables and usage graphs; (c) see their two (2) year transaction history including billings, payments and adjustments;and(d)make payment on their accounts via a secure website. (viii) E-Billing Options. Establish and maintain a system whereby, upon customer request, a customer may receive an email when their utility bill is ready to view, and be provided with a link to the website described in Section 4.20(d)(viii)above where they can log on and view and print their current bill. Section 4.21 Chemicals (a) With regard to the on-site routine stock of chemicals referenced in Section 4.1 above, such chemicals shall include: (i)ammonium sulfate, sodium hypochlorite, antiscalent, calcite, sodium hypochlorite and membrane cleaning chemicals for the water treatment operations and; (ii) sodium hypochlorite, citric acid, pH adjustment with caustic soda and oxalic acid for the wastewater treatment operations. (b) Operator shall pay the cost for all chemicals up to the Annual Chemical Budget. Page 17 (i) The District shall also pay Operator an amount, if any, (the "Chemical Shortfall Amount") equal to all annual chemical purchasing costs in excess of the Annual Chemical Budget. Operator will bill the District for the Process Residue Shortfall Amount on a monthly basis and the District will pay each such invoice within thirty(30) days of receipt. (ii) Operator shall reimburse the District an amount, if any, (the"Chemical Reimbursement Amount") equal to all unexpended amounts remaining in the Annual Chemical Budget within a period of thirty(30)days following each Adjustment Date. Section 4.22 Mosquito Control Chemicals (a) With regard to the on-site routine stock of mosquito control chemicals referenced in Section 4.1 above, such chemicals shall include: ULV, Biomist and Anvil for the mosquito control operations. (b) Operator shall pay the cost for all mosquito control chemicals up to the Annual Mosquito Control Chemical Budget. (i) The District shall also pay Operator an amount, if any,(the"Mosquito Control Chemical Shortfall Amount")equal to all annual chemical purchasing costs in excess of the Annual Chemical Budget. Operator will bill the District for the Mosquito Control Chemical Shortfall Amount on a monthly basis and the District will pay each stich invoice within thirty(30)days of receipt. (ii) Operator shall reimburse the District an amount,if any,(the"Mosquito Control Chemical Reimbursement Amount") equal to all unexpended amounts remaining in the Annual Mosquito Control Chemical Budget within a period of thirty (30) days following each Adjustment Date. Section 4.23 Additional Field Services (a) Operator will provide weekly inspections of community owned enhancements including streets, landscaping, landscaping irrigation systems, entranceway lighting systems including lights and control timers,fencing,and street signage and provide a monthly report to the It istrict. (b) The Operator will coordinate and provide written reports to the Lee County Eljectric Cooperative (LCEC) identifying street lights in need of repairs. The Operator will coordinate with and oversee the District's roadway repair contractors. Contractor work will be reviewed by the Operator and the Operator will make recommendations to the District regarding approval of the contractors' invoices. All roadway repair contractor payments shall be the responsibility of the District. (c) The Operator shall provide labor, tools and materials for the maintenance of vegetation around the District storm water inlet and outlet pipes, including trimming of grasses and removal of excessive vegetation impacting the storm inlet and outlet structures. If required, the Operator shall use the District backhoe. Page 18 CI a (d) The Operator shall review, coordinate and inspect the landscape contractor work and performance. The Operator will review the landscape contractors completed work and will make recommendations regarding approval of landscape contractor invoices to the District. All landscape contractor costs shall be paid by the District. (e) The Operator shall oversee the storm water aquatic maintenance contractor and will make recommendations regarding approval of the contractor invoices to the District. All costs for such contractors will be paid by the District. Article 5 CAPITAL PROJECTS [TI IIS ARTICLE INTENTIONALLY LEFT BLANK] Article 6 ENVIRONMENTAL COMPLIANCE Section 6.1 Environmental Compliance Guarantee The Operator hereby guarantees (the "Environmental Compliance Guarantee") the operation of the Facilities will comply with the all provisions of Applicable Law, including the District's Environmental Permits,subject to the following conditions: (a) The receipt at the Facilities of influent which contains Non-Processible Water or Wastewater; and/or (b) An event of Force Majeure or Shutdown;and/or (c) District's failure or refusal to approve or fund necessary Capital Improvements, maintenance, repair and/or replacement activities in excess of the single expenditure repair and maintenance approval limit or the Annual Repair and Maintenance Budget;and/or (d) District's failure or refusal to approve operational/process changes necessary in order to allow the Operator to continue to comply with Applicable Law. In the event the Operator is excused from meeting the provisions of the Environmental Compliance Guarantee for any of the reasons set forth in this Section above, the Operator shall provide the best treatment reasonably possible within the constraints of the Facilities' design, condition and physical limitations and shall resume normal operations within a reasonable time. Section 6.2 Fines and Penalties In the event wastewater discharge violations occur following the Commencement Date and such violations constitute a breach of Operator's Environmental Compliance Guarantee,the Operator shall be responsible for fines,penalties or damages or the admission of Operator fault for violations which may be imposed by Applicable Law. Prior to settlement or payment of any such fines, penalties or damages,the Operator reserves the right to contest government or private actions, suits or proceedings for violations through administrative procedures or otherwise. Page 19 8 l (L _ 4 j P Article 7 DISTRICT'S RESPONSIBILITIES Section 7.1 District's and Operator's Representatives On or before the Commencement Date, the District and the Operator shall each designate authorized representatives(each an"Authorized Representative")to administer this Agreement. Either party to this Agreement shall provide written notice to the other party of any change to the Authorized Representatives no less than fifteen(15)days prior to said change. Section 7.2 Permits The District Engineer shall be responsible for obtaining and maintaining all state, federal and local permits and licenses required for ownership, operation and maintenance of the Facilities, including without limitation, the District's Environmental Permits. District shall also be responsible for the payment of all regulatory and governmental fees associated with ownership and operation of the Facilities and the District's equipment used in connection with the operation and maintenance of the Facilities. The Operator shall provide reasonable assistance to the District in obtaining and maintaining all required state, federal and local permits and licenses associated with the ownership, operation and maintenance of the Facilities. Section 7.3 Utilities (a) The District shall assume all responsibility and cost for arranging for the delivery of utility services to the Facilities, including water and electricity services, and shall be responsible for maintaining water service to the Facilities at its sole cost and expense. (b) The District shall assume all costs related to the consumption of electric power and telephone usage at the Facilities. Section 7.4 Compliance with Laws The District will comply with Applicable Law pertaining to the management, ownership, operation, maintenance, repair and replacement of the Facilities to the extent the responsibility of complying with those laws is not specifically assumed by the Operator under the terms of this Agreement. The Operator shall not be responsible for District's failure to comply with any provision of Applicable Law that is not otherwise specifically assumed by the Operator hereunder. Section 7.5 License to Use the Facilities The District hereby grants the Operator, without charge, a license during the term of this Agreement for the Operator's use of the Facilities, including all equipment, structures, facilities and vehicles under District's ownership and which have been assigned by District to the Facilities. Section 7.6 Notice of Litigation In the event the District receives notice of or undertakes the defense or the prosecution of any action, claim, suit, administrative or arbitration proceeding or investigation in connection with the ownership, operation and/or maintenance of the Facilities and/or this Agreement,the District shall give the Operator prompt notice of such proceedings and shall inform the Operator in advance of all hearings regarding such action, claim, suit, proceeding or investigation. In the event the Operator receives notice of any action, claim, suit, administrative or arbitration proceeding or investigation in connection with the Page 20 8 4 r ,L., , ownership, operation and/or maintenance of the Facilities and/or this Agreement,the Operator shall give District prompt notice of such proceedings. Section 7.7 Access The District shall have full and unrestricted access to any and all parts of the Facilities at any and all times to review the performance of the Operator and inspect the Facilities during normal business hours. If notice is not provided prior to any such visit or inspection, such visit or inspection must be announced immediately upon the arrival of the visiting and/or inspection party at the Facilities. In connection with such visits and inspections,the District agrees on behalf of itself,and further agrees to require its agents, licensees or invitees, to comply with all reasonable safety rules and regulations adopted by the Operator and/or promulgated by any governmental authority that regulates work place safety. Section 7.8 Combined Sewer Overflow and Infiltration and Inflow (a) This section intentionally left blank. Section 7.9 Approval or Disapproval of Proposed Extraordinary Costs In the event the Operator provides written notice to the District at least ten(10)days prior to the Board meeting,in accordance with Section 4.5(b)that it proposes to incur an expenditure requiring the District's approval,the District shall provide Operator with approval or disapproval of the proposed action no later than the next regularly scheduled Board meeting following receipt of such notice. Section 7.10 General Authority The District shall perform all duties and discharge all responsibilities and obligations relating to the operation and maintenance of the Facilities not expressly assumed by the Operator pursuant to the terms of this Agreement. Article 8 COMPENSATION Section 8.1 Annual Fee For the period of October 1, 2015 through September 30, 2018, the District shall pay the Operator as such: During the 1" Year, beginning October 1, 2015, in the amount of Four Hundred Thirty-Five Thousand, Twenty-Two and 84/100 Dollars ($435,022.84), in monthly installments of Thrity-Six Thousand, Two Hundred Fifty-One and 82/100 Dollars($36,251.82); During the 2"d Year,beginning October 1,2016,in the amount of Four Hundred Forty-Two Thousand, Two Hundred Twenty-Two and 52/100 Dollars ($442,222.52), in monthly installments of Thirty-Six Thousand, Eight Hundred Fifty-One and 75/100 Dollars ($36,851.75); During the 3'a Year, beginning October 1, 2017, in the amount of Four Hundred Forty-Five Thousand, Eight Hundred Ninety-Four and 66/100., in monthly installments of Thirty-Seven Thousand, One Hundred Fitly-Seven and 86/100 Dollars ($37,157.86) ., in advance, on the first day of each and every month for the duration of the Agreement,as broken down below: Page 21 16 1 1 Annual Fee Component Annual Amount Monthly Component Base Compensation—ls`Year $ 360,022.08 $ 30,001.84 Base Compensation—2"d Year $ 367,222.52 $ 30,601.87 Base Compensatoin—3'Year $ 370,894.66 $ 30,907.88 Annual Repair and Maintenance Budget $ 20,000.00 $ 1,666.66 Annual Chemical Budget $ 20,000.00 $ 1,666.66 Annual Mosquito Chemical Budget $ 8,000.00 $ 666.66 Annual Process Residue Budget $ 12,000.00 $ 1,000.00 Annual Instrumentation/Tech Budget $ 15.000.00 $ 1,250.00 Total Annual Fee—Pt Year $ 435,022.08 $ 36,251.82 Total Annual Fee—2n°Year $ 442,222.52 $ 36,851.75 Total Annual Fee—3r°Year $ 445,894.66 $ 37,157.86 Section 8.2 Other Costs and Expenses Unless specifically provided otherwise in this Agreement, the Operator will not be required to bear the costs of the following: (a) Expenses resulting from a change in the Scope of Services or physical change(s)to the Facilities; including any increased staffing requirements at the Water and Wastewater facilities beyond the current required staffing levels; (b) Expenses resulting from a Change of Law; (c) All repairs necessitated by the occurrence of a disabling event qualifying under the definition of Force Majeure or Shutdown hereunder; (d) Special,additional or extraordinary expenses incurred by the Operator in providing an emergency response following the occurrence of a disabling event qualifying under the definition of Force Majeure or Shutdown hereunder; (e) Water or sewage use fees associated with and/or equated to domestic water usage and/or wastewater discharge including all sewer service charges and volume charges levied under the Sewer Use Ordinance; (f) Expenses related to municipal or private surveillance and alarm monitoring by third party vendors; (g) Fire protection; (h) Professional engineering fees; Page 22 1 6 g (i) Expenses resulting from hydraulic or organic loads exceeding the Baseline Conditions. All calculations to determine whether or not the Baseline Conditions have been exceeded shall be made annually as of each Adjustment Date; (j) Expenses incurred from the treatment of Non-Processible Wastewater, including without limitation,any penalties and fines which may be assessed as a result therefrom; (k) All costs attributable to the consumption of utilities,as provided in Section 7.3; (1) Capital Improvements',unless agreed to otherwise by the parties; (m) Taxes as provided in Section 8.4 below; (n) All expenses necessitated by the repair and/or replacement of equipment or structure damages by parties unrelated to and not under the supervision of the Operator; (o) All expenses necessitated by additional mosquito sprayings beyond those amounts specified in Section 4.16(c); (p) All expenses associated with the currently required monitoring and testing of the wetlands at the Facilities. This requirement may be reduced or eliminated by the state;and (q) Any cost for each and every other obligation assumed by the District pursuant to this Agreement, but not specifically delineated in this Section 8.2. The District shall directly pay and/or reimburse and/or compensate the Operator for all expenses incurred or paid by the Operator for those items listed in (a) through (q) above within thirty (30) days of Operator's submission of Operator's invoices. For the listed items specified above, the District shall reimburse or compensate the Operator only for authorized costs incurred by the Operator. All costs or expenses subject to reimbursement(excluding any taxes as provided in Section 8.4 below,or Surcharges) shall include an administrative fee of ten percent (10%), plus any finance costs incurred in connection with any or Capital Improvements financed by the Operator for the benefit of the District. Section 8.3 Change in Scope (a) In the event of a Change of Law or other factor which results in the necessity for either an increase or decrease of ten percent(10%)or more in the Operator's cost of providing the Services hereunder,one party may provide notice to the other party in accordance with Section 12.10 and the parties shall negotiate in good faith to adjust the Base Compensation to account for such change in Operator's costs. If the parties are unable to reach a negotiated agreement within thirty (30)days of the date of notice,the contract may be terminated immediately by either party. (b) Reduction of the overall Scope of Services performed by the Operator under this Agreement may not,over the entire term of this Agreement,reduce the Base Compensation by an amount greater than twenty-five percent(25%)of the Base Compensation as of the Commencement Date. Section 8.4 Taxes District shall pay all property, ad valorem, franchise, sales, use, excise, gross receipts, transaction privilege or other taxes associated with the Services and the ownership,operation and maintenance of the Facilities, other than taxes imposed on Operator's net income or payroll. District shall pay directly or Page 23 f Is 4. i .1 -,.„,,-, . „..,..,., 4 reimburse Operator for any such taxes Operator may be required to pay under Applicable Law, including without limitation, any and all sales, use, gross receipts and/or transaction privilege taxes due in connection with or as a result of the Operator's purchase,consumption or use,in performing the Services hereunder,of tangible personal property and/or subcontracted services. Section 8.5 Accrual of Interest on Late Payments Any and all late payments due to either party from the other party shall accrue interest at the rate of one and one-half percent (1 Y2%) per month or the maximum rate permitted by Applicable Law from the original due date and until payment is received. Article 9 TERM AND TERMINATION Section 9.1 Term (a) This Agreement shall remain in full force and effect for three(3)years from the Commencement Date unless terminated for cause as provided for in Section 9.2 below. (b) Thereafter, this Agreement may be renewed by mutual agreement of the parties and the parties intent to commence negotiations for the renewal of this Agreement at least one hundred eighty (180)days prior to its expiration. Section 9.2 Termination (a) The failure of either party to comply with any of the material terms of this Agreement shall constitute a default. Upon default by one party, the other party shall send written Notice of Termination. Such notice shall clearly specify the nature of the default and provide the defaulting party forty-five(45)days to cure the default. If the default is capable of being cured within forty- five (45) days but is not cured within forty-five (45) days, the Agreement shall terminate at midnight of the forty-fifth(45th)day following receipt of the Notice. In the case of default which cannot be cured within forty-five (45) days, this Agreement shall not terminate as long as the defaulting party has given written notice of the extension to the other party and the defaulting party has commenced and is diligently pursuing a cure. Evidence of such cure and its diligent pursuit shall be provided from the party determined to be in default to the satisfaction of the other party. (b) In the event of the termination of this Agreement under(a)above,the District shall pay Operator for the Services provided and invoiced by Operator up to the effective date of termination plus the unamortized balance of Capital Improvements financed or paid for by the Operator as reflected on Operator's financial statements. Payment shall be made within thirty(30)days of the date of termination. Article 10 RISK MANAGEMENT Section 10.1 Indemnification (a) During the term of this Agreement, each party (the "Indemnifying Party") shall defend, indemnify and hold harmless the other party and their respective successors and assigns(each is referred to herein as an "Indemnified Party") against any and all liability for damages, costs, losses and expenses, including reasonable attorney's fees,resulting from any claim asserted by a third party against the Indemnified Party for wrongful death, bodily injury and/or property Page 24 4 ' ] f- 34g y4 1 damage, but only to the extent caused by the willful or negligent acts or omissions of the Indemnifying Party. To the extent both District and Operator are determined by a finder of fact to be negligent and the negligence of both is a proximate cause of the damages assessed by such finder of fact, District and Operator shall each be responsible for their respective portions of the damages assessed in direct proportion to their comparative shares of the total negligence. Notwithstanding any of the foregoing, with respect to any loss, damage, injury or other claims made against the District as a result of or based upon the presence, removal, handling, storage, release, discharge, escape or other disposition of any hazardous substances, waste, pollutants or contaminants, the Operator's obligations to District for indemnity and/or contribution shall not apply if such removal,handling,storage, release,discharge or other disposition is not required by any local,state or federal law,rule or regulation,or where the loss,damage,injury or claim is not the result of Operator's gross negligence or willful misconduct. (b) Notwithstanding any provision to the contrary contained in this Agreement, in no event shall either party be liable, either directly or as an indemnitor of the other party, for any special, punitive, indirect and/or consequential damages, including damages attributable to loss of use, loss of income or loss of profit even if such party has been advised of the possibility of such damages. Section 10.2 Operator's Insurance (a) The Operator shall provide and maintain the following levels of insurance coverage at all times subsequent to the execution of this Agreement: (i) Commercial General Liability Insurance, including contractual liability, with a limit of One Million Dollars($1,000,000)per occurrence and Two Million Ddollars($2,000,000) aggregate;and (ii) Workers Compensation Insurance in compliance with the statutes of the state having jurisdiction over Operator's employees engaged in the Pperformance of Services hereunder,to the required statutory amount;and (iii) Automobile Liability Insurance with a combined single limit in the amount of One Million Dollars($1,000,000). (b) The Operator will furnish the District with certificates of insurance which evidence the policies providing the required coverage and limits are in full force and effect. In addition,the Operator will name the District as an additional insured on the general liability policy and automobile liability policy with respect to the Services performed under this Agreement during the term of this Agreement except for any claim against or loss suffered by the District arising as a result of District's negligence or fault and, in circumstances of joint fault or negligence, except to the extent of the loss attributable to the District's proportionate degree of negligence or fault. Operator agrees to provide the District with thirty (30) days notice prior to cancellation of any policy hereunder. Section 10.3 District Insurance The District will maintain property and structures, liability insurance, including flood, wind and fire insurance policies. Property coverage shall include extended coverage plus coverage for vandalism,theft, malicious mischief and losses resulting from certified and non-certified acts of terrorism to the full insurable value of the Facilities. The Operator shall be named as an additional insured according to its interest under this Agreement during the term of this Agreement. Page 25 r Section 10.4 Operator's Liability In the event the claims(s)raised against the Operator on account of this Agreement,or on account of the Services performed hereunder, is/are covered under Operator's insurance policies required of the Operator hereunder, the Operator shall not be responsible for any loss, damage or liability beyond the policy amounts contractually required hereunder and the limits and conditions of such insurance policies. With respect to any cause of action and/or claim raised against the Operator not covered by the insurance policies required of the Operator hereunder arising under this Agreement, Operator's liability shall not exceed an aggregate amount equal to the Base Compensation in effect during the Agreement Year in which such cause of action and/or claim is raised against the Operator. Article 11 DISPUTE RESOLUTION Section 11.1 Applicability To affect a timely and efficient resolution of disputes which may arise during the term of this Agreement, the parties hereto agree that all claims, controversies and disputes, shall be resolved pursuant to Section 11.2. Section 11.2 Disputes If a dispute arises pursuant to this Agreement and is not resolved by mutual agreement within sixty (60) calendar days and the dispute involves any matter(s) primarily requiring the exercise of engineering judgment and involves an amount, if any, of Two Hundred Thousand Dollars ($200,000) or less, the dispute shall be brought to the Independent Engineer who shall assume exclusive jurisdiction thereof. Any other dispute may be brought to the Independent Engineer mutually by the parties or shall be subject to resolution as the parties deem appropriate, including through mediation, arbitration or litigation. The determination of whether a matter primarily requires engineering judgment shall be resolved in accordance with procedures established by the American Arbitration Association. The Independent Engineer shall be required to make a final determination, not subject to appeal, within thirty (30) days from receipt of such dispute by the Independent Engineer The District and the Operator shall be bound by the terms of the Independent Engineer's final determination. The determination by the Independent Engineer shall be made in writing, shall contain written findings of fact on which the decision is based and shall be specifically enforceable by a court of competent jurisdiction. The reasonable expenses of both parties incurred in connection with the resolution of any dispute hereunder shall be borne and paid for by the party losing such dispute; except, however, that each party shall bear the cost of its own attorney's fees, unless the Independent Engineer determines the nature of the action or defense of the losing party was frivolous,in which event the prevailing party's fair and equitable attorney's fees incurred will be paid by the losing party in addition to the losing party's payment of other expenses. Section 11.3 Selection of Independent Engineer The Independent Engineer, and any successor Independent Engineer, shall be mutually selected by the parties herein to serve in such capacity pursuant to this Agreement. The Independent Engineer shall not otherwise be affiliated with either party or associated with the transactions contemplated by this Agreement. Such Independent Engineer shall have substantial knowledge with respect to water and wastewater treatment systems. Fees of the Independent Engineer so selected shall be paid one-half by the Operator and one-half by the District. The Operator and the District shall cooperate to retain the Independent Engineer upon terms and conditions mutually satisfactory to the Operator and the District as soon as practicable after selection of the Independent Engineer. Page 26 q11 4 k Section 11.4 Replacement of the Independent Engineer If the Independent Engineer resigns, if the parties mutually agree to terminate the services of the selected Independent Engineer or if either party demonstrates the Independent Engineer is subject to a conflict of interest or has committed malfeasance,the parties shall mutually agree on a replacement. The successor Independent Engineer shall not otherwise be affiliated with either party or associated with the transactions contemplated by this Agreement. The successor Independent Engineer shall also have substantial knowledge with respect to wastewater treatment systems. If the Operator and the District have not agreed upon the selection of a successor Independent Engineer within ninety (90) days of the resignation or termination of the Independent Engineer,the parties shall arrange for a new Independent Engineer to be selected by the American Arbitration Association as expeditiously as possible. The successor Independent Engineer's fees shall be paid in the same manner as provided in Section 11.3. Section 11.5 Covenant to Continue Work During resolution of any dispute under this Article, the Operator and the District shall each continue to perform all of their respective obligations under this Agreement without interruption or delay. Article 12 MISCELLANEOUS Section 12.1 Relationship Except as provided in Section 4.7(a)of the Agreement,the relationship of the Operator to the District is that of independent contractor for all purposes under this Agreement, including for the purposes of applicable wage, tax, fringe benefit and worker compensation laws. This Agreement is not intended to create,and shall not be construed as creating,between Operator and District,the relationship of principal and agent,joint venturers, co-partners or any other similar relationship,the existence of which is hereby expressly denied. Section 12.2 Construction In construing this Agreement, the following principles shall be followed: (i) no consideration shall be given to the captions of the articles, sections, subsections or clauses, which are inserted for convenience in locating the provisions of this Agreement and not as an aid in construction; (ii) no consideration shall be given to the fact or presumption any of the parties had a greater or lesser hand in drafting this Agreement; (iii) examples shall not be construed to limit, expressly or by implication, the matter they illustrate; (iv) the word "includes" and its syntactic variants mean "includes, but is not limited to" and corresponding syntactic variant expressions; (v) the plural shall be deemed to include the singular and vice versa; (vi) each gender shall be deemed to include the other genders; (vii) each exhibit, appendix, attachment and schedule to this Agreement is a part of this Agreement;and(viii)any reference herein or in any schedule hereto to any agreements entered into prior to the date hereof shall include any amendments or supplements made thereto. Section 12.3 Entire Agreement; Amendments This Agreement contains the entire Agreement between the District and the Operator and supersedes all prior or contemporaneous communications, representations, understandings or agreements. This Agreement may be modified only by a written amendment signed by both parties. Page 27 icY W� Section 12.4 Waiver The failure on the part of either party to enforce its rights as to any provision of this Agreement shall not be construed as a waiver of its rights to enforce such provisions in the future. Section 12.5 Assignment This Agreement shall be binding upon the successors and assigns of each of the parties,but neither party shall assign this Agreement without the prior written consent of the other party, which consent shall not be unreasonably withheld. The District may assign this Agreement to a new owner of the Facilities if the District sells the Facilities; provided, however, such assignee expressly and in writing assumes all obligations of the District under this Agreement. Nothing contained in this Section 12.5 shall be construed to release either party in the event of an assignment of either party's interest. Section 12.6 Force Majeure A party's performance of any obligation under this Agreement shall be excused if,and to the extent,the party is unable to perform because of any event of Force Majeure. In any such event,the party unable to perform shall be required to resume performance of its obligations under this Agreement upon the termination of the event or cause that excused performance hereunder. Section 12.7 Governing Law and Venue The Agreement shall be governed by and construed in accordance with the laws of the state. The parties agree the venue of any action arising from this Agreement shall be in the appropriate state court having competent jurisdiction located in the judicial district in which the District is located. Section 12.8 Notices All notices will be in writing and shall be deemed given when mailed by first class mail or delivered in person. Notices required to be given to the Operator will be addressed to: Severn Trent Environmental Services,Inc. Michael Miller,Regional Manager 4837 Swift Road,Suite 100 Sarasota,Florida 34231 With a copy to: Severn Trent Environmental Services,Inc. Attn:Legal Department 220 Gibraltar Road,Suite 200 Horsham,PA 19044 Notices required to be given to the District will be addressed to: PO Drawer CC 206 West 66 Street Carrabelle,Florida 32322 Attn: Daniel H.Cox Page 28 1611 E34 With copy to: Anthony Davis Chairman,Port of the Islands Community Improvement District 12600 Union Road Naples,Florida 34114 Calvin Teague District Manager Severn Trent Services,Inc. 5911 Country Lakes Drive. Fort,Myers,Florida 33905 Section 12.9 Severability Should any part of this Agreement for any reason be declared invalid or void, such declaration will not affect the remaining parts of this Agreement, which will remain in full force and effect as if the Agreement had been executed with the invalid portion eliminated. Section 12.10 Counterparts This Agreement may be executed in more than one counterpart, each of which shall be deemed an original. Section 12.11 Modification of Agreement No change in or modification,termination or discharge of this Agreement, in any form whatsoever,shall be valid or enforceable unless it is in writing and signed by the party to be charged therewith or its duly Authorized Representative; provided, however, any change in or modification, termination or discharge of this Agreement expressly provided for in this Agreement shall be effective as so provided. Section 12.12 Survival Termination or expiration of this Agreement shall not release either party from any liabilities or obligations set forth in this Agreement which(i)the parties have expressly agreed shall survive any such termination or expiration; or (ii) remain to be performed or by their nature would be intended to be applicable following such termination or expiration. Page 29 161 1 B4 [N WITNESS WHEREOF,the parties have duly executed this Agreement effective as of the date first set forth above. DISTRICT: By: Name:Anthony Davis Title: Chairman SEVERN TRENT ENVIRONMENTAL SERVICES,INC. By: Name: William Mertes Title: Vice President Operations Approved as to form and legal sufficiency this 1e day of October,2015. EXHIBIT A SCOPE OF WORK—OPERATING SERVICES It is the intention of this Section to more fully describe services related to maintaining the water treatment plant,the wastewater treatment plant,the water distribution system and the wastewater collection system of the District. The services are described in Article 4 SCOPE OF SERVICES AND OPERATOR'S RESPONSIBILITIES and expanded or clarified in specific cases as presented in this Appendix. The following describes the Operating Services to be provided under this Contract: 1. Provide Labor,materials and equipment to operate the Facilities as defined in Article 4.1,4.4 and 4.6. Labor includes the work force(Operator,Operator Trainee and Part Time Operator),to conduct the process control,testing and routine and preventative maintenance for the daily operation of the Facility. This includes the direct supervision of the base efforts of the project. This management supervision includes the Senior Area Manager's time(2 hr/week), the Project Manager's time(8 hrs/week)and an Administrative Assistant(2 hr/week),related to the basic daily operation of the system. Page 30 T 16Bit 2. Indirect labor is also provided in the base price. Such support will include regulatory compliance assistance;implementation of safety programs; formulating policies,procedures and guidelines to ensure employee safety;and regulatory compliance. Our Technical Services Group provides additional technical and engineering expertise to address specific operational process issues and challenges. 3. Repair and Replacement will be provided under Section 4.5. Operator will be responsible for Annual Maintenance Expenditures not to exceed the Annual Repair and Maintenance Limit. It does not include labor,materials and equipment for major repairs exceeding the annual repair and maintenance limit defined in Section 4.5. In calculating the base fee,an estimate of Operator's time,management time and supervision time was included to cover costs including the efforts related to the work under the annual repair and maintenance limit. Work exceeding the annual repair and maintenance limit requires direct labor,material,equipment and supervision time,which will be charged to the District is described in Section 8.3. 4. Testing services in the base fee include:on-site laboratory process testing conducted by the Operator,permit testing required under the Facility Wastewater Discharge Permit and Water System Operating Permit.See Section 4.8. 5. Furnishing and controlling chemicals for the operation of the water and wastewater treatment systems are included in the base fee. Also,included is the furnishing of fuel for the emergency generator for monthly testing, lubricants for routine and preventative maintenance,laboratory and safety supplies,office supplies,computer supplies,operator vehicles,vehicle insurance,registrations and vehicle maintenance. 6. Routine maintenance of facilities and equipment shall be in accordance with Sections 4.4 and 4.12. Operator will utilize a computer maintenance management system for all water treatment and wastewater treatment system equipment. This computer system will generate work orders on a routine basis for all routine and preventative maintenance activities. Completed work orders will be entered into the program and a monthly report will be generated showing all activity. The program will be able to track and report the history of service and repair of all major pieces of equipment. This maintenance summary report will be submitted with the Operator's Monthly Report to the District. 7. Process control and recordkeeping shall be in accordance with Sections 4.3 and 4.12. Operator will utilize a computer process control program to record all relevant process measurements,run process calculations and generate a monthly process control report. The process control report will be submitted with the Operator's Monthly Report to the District. Page 31 1611 8. Asset Management System Operator will maintain an up-to-date asset list of all major equipment and facilities in the water and wastewater treatment plants as indicated in Section 4.15. The asset list will include a report of the condition of the equipment. This list will be used by the Operator in preparing annual recommendations for repair and replacement. 9. Disposal of Process Residuals shall be in accordance with Section 4.7. Residual disposal costs included in the base fee are capped at$15,000 annually. If process residuals cap is not reached,Operator will reimburse District for amount below included limit. EXHIBIT B SCOPE OF WORK-UTILITY BILLING AND CUSTOMER SERVICE The District authorizes Operator to perform the services delineated in the following without the necessity of any further authorization from the District at the rates and charges shown. Operator will be compensated for all services identified at the rates and fees stipulated in this Agreement. 1. Base Billing,Bill Printing and Customer Service Page 32 1 I1 4 Operator shall prepare and render all monthly utility bills to District's customers in accordance with the District's approved tariffs including the following services: (a) Maintenance,storage and history of customer accounts on Operator's system. Includes miscellaneous changes to customer master records and input of customer meter readings; (b) Include laser printed bill,mailing,return envelope and first class U.S. Postage; (c) Read meters monthly by using hand held meter reading devices; (d) Opening of customer return envelopes,manual input of customer payments from remittance advices into Operator CIS/Billing system; (e) Preparation of deposit ticket and deposit into District's account; (f) District customer access to customer service representative and phone lines for account inquiry,establishment of new accounts,closing accounts and finalization of accounts; (g) Return of remittance advices,deposit slips,etc.,to District; (h) Prompt response on behalf of the District to inquiries from District's customers; (i) Preparation and mailing of late payment reminder letters; (j) Discontinue water service and reconnect based on delinquent account or change in customer status. 2. Reports Operator shall prepare the following reports: (a) Daily Transaction Journal—a documentation of all monetary and non- monetary transactions which have been posted to a customer's account (available daily or as transactions occur); Page 33 lo B4 (b) Preliminary Meter Reading Report—a report indicating the meter readings entered for each account prior to billing. Errors in readings and/or consumption will be indicated for correction; (c) Account Balance Report—a report indicating each customer's current and past due balance; (d) Alpha-Cross Reference—a report listed in alphabetic order by customer's last name with a cross-reference index to the customer's account number; (e) Aged Trial Balance—A report listing each customer's account with total balance,current,30,60,90 and 120 day balances(available once monthly); (f) Delete Report—a report listing all accounts which should be deleted from the District's file(available once monthly); (g) Past Due Report—a report indicating all delinquent accounts which have a balance other than current; (h) Meter Aging Report—a report which lists every account that had a meter installed between selected ranges of dates; (i) Consumption History Report—a report listing meter usage for up to twenty-four(24)months past by rate classification and meter size; (j) Monthly Billing Register—a report indicating each customer account billed with all pertinent information contained on the customer bill; (k) Monthly Activity Report—a report indicating a summary of all billings, adjustments and payments recorded during a particular calendar month. Specifically,it indicates (1) billing rate by class service (2) charges/adjustments by rate class (3) total payments received,and (4) total bills printed 3. Special Billing Services The following additional billing services will be provided upon the District's request: Page 34 16 1 B (a) Special Customer Notices—Prepare and/or print special notices or"bill inserts"—charge quoted for each notice. Stuff"bill insert"with bills— charge$0.05 per insert page; (b) Mail Special Customer Notices—Mail notices separately(not included with utility bill)to District's customers-Charge quoted for each mailing; (c) Mailing Labels—Print mailing labels from District's database. Charge $0.10 per each; (d) Rate Analysis Report—A report using historical usage information to analyze periods of 1 through 36 months past and consolidates totals by rate class and meter size. Charge-$0.05 per customer record($250. minimum charge); (e) Proposed Rate Billing Register—produces a billing register with proposed rates instead of current rates. This report is generated at time of normal billing;thus providing the District with side-by-side registers. Charge$0.05 per customer record($250.minimum charge) (f) ' Rate Change—changes to rates and charges applicable to customer billing as requested by District. Charge-$100.00 per hour($150. minimum charge); (g) Customer Message—adding or changing a special"customer message" on the customer bill form as requested by District. Charge-$25. per each addition or change. EXHIBIT C SCOPE OF WORK-FIELD SERVICES It is the intention of this Section to describe services related to maintaining the condition of the general public common properties of the District. This relates to items such as the streets, drainage system, landscaping, street lights,signage,decorative features such as decorative walls, and accessories such as the irrigation system. The following describes the Field Services to be provided under this Contract Page 35 161 1 i 1. Community Enhancements-The services will include the monthly inspection of community owned enhancements including streets,landscaping,landscaping irrigation system,entranceway lighting systems including lights and control timers,fencing,and street signage. The Operator will coordinate and oversee street lighting repair contractor. The Operator will coordinate and oversee roadway repair contractor. Contractor work will be reviewed by the Operator and the Operator will make recommendations to the District regarding approval of the Contractors' invoices. Costs of the contractors will be paid by the District. 2. Storm Water System-The Operator shall provide labor,tools and materials for the maintenance of vegetation around inlet and outlet pipes. This includes the trimming of grasses and removal of excessive vegetation impacting the storm inlet and outlet structures. 3. Landscape Contractor Management-The Operator shall review,coordinate and inspect the landscape contractor work and performance. The Operator will review the landscape contractor's completed work and will make recommendations regarding approval of landscape contractor invoices to the District. Landscape contractor costs will be paid by the District. 4. Storm Water System Aquatic Maintenance Contractor-The Operator shall oversee the storm water aquatic maintenance contractor and will make recommendations regarding approval of the contractor invoices to the District. Costs for the contractor will be paid by the District. 5. Mosquito Spraying-The Operator shall provide mosquito spraying services to the District using District supplied equipment to spray areas identified in attached map (EXHIBIT G). The following criteria will apply: i. Application rate shall be in accordance with applicable laws and regulation for the spraying of insecticides. ii. The base fee will include labor for an application for a maximum 60 applications during the months of May through September. iii. The Mosquito Control Chemical Budget will include the use of an estimated 48 gallons of the chemical Anvil or similar type of insecticide. iv. Application will be based on recommended guidelines for "landing rate count","mosquito trap counts",and other recognized indicators as referenced in Florida Statute Section 388.011(1). v. Where possible,applications will be provided in response to complaints by residents and the direction of the Board,providing they do not result in activity that would violate legal requirements. Page 36 16 1 B Page 37 : .. .60 EXHIBIT D DISTRICT'S ENVIRONMENTAL PERMITS Florida Department of Environmental Protection Domestic Wastewater Facility Permit Permittee:Port of the Islands CID Permit Number:FL0141704(Minor) PA File Number FL0141704-DW2P Issuance Date:May 2,2014 Expiration Date:May 1,2019 FACILITY: Port of the Islands WWTP 12600 Union Rd. Naples FL 34114 Collier County Lat:25-57-50 N Long:81-30-27 W Port of the Islands Water Treatment Facility PWS#5110230 SFWMDWater Use Permit# 1 1-00372 Page 38 161 B4 EXHIBIT E METER INSTALLATION FEE SCHEDULE The following is a list of charges for meter installation (a) The following types of residential water meters for new connections shall be installed by OPERATOR for the below listed fees, OPERATOR shall procure the meters and associated fittings, the cost of which will be charged to the Annual Repair and Maintenance Budget: Meter Installation Meter Size(inches) Total Cost($) 5/8 40.00 1 50.00 (b) The following types of residential water meters for new connections shall be installed by OPERATOR for the below listed fees,OPERATOR shall procure the meters, associated fittings and meter boxes, the cost of which will he charged to the Annual Repair and Maintenance Budget: Meter Box and Meter Installation(1) Meter Size(inches) Total Cost($) 5/8 80.00 1 95.00 (c) The Meter Installation and fees described in Section (a) above are for potable or reuse meters and are based on the assumption the main has been tapped,service line and meter box and appurtenances installed by a party other than OPERATOR. If a tap,service line installation and meter box installation are necessary, OPERATOR will provide the DISTRICT with a proposal for such work. (d) The Meter Box and Meter Installation and fees described in Section (b) above are for potable or reuse meters and are based on the assumption the main has been tapped and service line with curb stop installed. If a tap'and service line installation are necessary, OPERATOR will provide the DISTRICT with a proposal for such work. (e) Commercial Meters. Commercial connections and other special connections will be made for a price quoted for each installation in accordance with the applicable specifications. Page 39 16 1 iu„,� (f) Sanitary Sewer Inspections. OPERATOR shall inspect each new sanitary sewer connection to the District's wastewater treatment system for a fee of Fifty Dollars ($50)for residential connections and Fifty Dollars($50)for commercial connections. (g) Backflow Prevention Inspections. OPERATOR shall perform backflow prevention device inspections for a fee of Fifty Dollars($50)for each such inspection or rejection. (h) OPERATOR shall perform other inspections as requested or authorized by the DISTRICT for a fee determined by the standard rates for personnel and equipment used, attached as Exhibit F to this Amendment. Page 40 1611. B4 EXHIBIT F LABOR AND EQUIPMENT RATES The following is a partial list of Operator charges showing the current hourly rate schedule. Supervisor/Foreman $85.00 per hour Licensed Operator $75.00 per hour Utility Technician $75.00 per hour Electrician $75.00 per hour Environmental Specialist $65.00 per hour Instrumentation Technician $100.00 per hour Clerical $45.00 per hour Dump Truck w/Operator $100.00 per hour 2"Utility Pump $60.00 per day *Vactor/Jet Unit(4-hour min.)including technician $225.00 per hour+dump fee *Televising Unit(4-hour min.)including technician $140.00 per hour *Mini Excavator(4-hour min.)including technician $150.00 per hour Air Compressor $25.00 per hour *These units will be available on a per-foot based cost quoted by job. Overtime rates of time and one-half will apply for work performed before 7:30 a.m.and after 4:00 p.m.in excess of eight(8)hours per day or forty(40)hours per week,and on weekends and holidays. Holidays are New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving,Christmas Eve Day and Christmas Day. Page 41 EXHIBIT G MOSQUITO CONTROL AREAS Page 42 1 ur 6 184 EXHIBIT H DESCRIPTION OF FACILITIES Page 43 16 1 1 B 4 EXHIBIT I BASELINE CONDITIONS Page 44 16 1 (239) 254-2000 (239)254-2098(fax) (239)777-1611 (mobile) From: Edge, Robert[mailto:Robert.Edge@STServices.com] Sent: Thursday, October 15, 2015 2:30 PM To: 'Anthony Davis'; dalelambert@embarqmail.com; DICK ZIKO [rcziko@embarqmail.com]; Norine&Joe [dillonpoi@embargmail.com];Ted Bissell Cc:Teague, Calvin; Swede, Janice; Miller, Michael; Spillers, Steve; Ron Benson Subject: September Field Managers Report 2015 To all: Please see attached Field Managers report. See y'all tomorrow! Kind Regards, Robert Edge Project Manager, Southeast Operating Services US Severn Trent Services 5911 Country Lakes Drive Fort Myers, FL. 33905 Mobile: 239-289-4829 Robert.Edge(a)_STServices.com www.severntrentservices.com 3 Pt kQ-Ctite � S September 2015 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 1.6 MG for the month of June which is an average of.05 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 2.05 MG for the month of June which is an average of.068 MGD Reuse System Operations and Maintenance The reuse system delivered 7.54 MG for the month of June which is an average of.252 MGD. Permit Compliance: Water Treatment Plant: *All permit requirements met Wastewater Treatment Plant *AII permit requirements met At Our Treatment Facility • Performed overhaul on our two air compressor units which supply air pressure for various functions to the WWTP's Membrane Bioreactor. New head gaskets were installed as well as a complete oil change and inspection by a qualified technician from our Special Services Department. • New components were installed for the drive unit which runs our influent screening apparatus. Normal operation requires the periodic replacement of these parts when they fail. • The submersible pump which provides the water supply to our online reuse analyzers and compliance sample tap failed. A new unit was purchased and installed by staff. • The check valve for High Service Pump#1 was removed and sent out for a complete overhaul 1 24 Hr Emergency Contact:(239)691.3922 12600 Union Road Naples,Florida 34114•Tel 239-642-9219 •Fax 239-642-9469 www.severntrentservices.com a„ `a ji ,\.-of5-k-qe_ kQ.,,,,,e oti i ..3 September 2015 Field Managers Report ` i Y i) a , !9 a vt r rn a �.�:..,.I• , .s .'7...-• N+ 'l a � Iki' s- Iii tr ax' r, ',_=•,_A e•ri-5£; , .. ,p ;1-7-- •, r moi. c ? In The Community: • Triannual Lead &Copper Sampling was completed in the community. • Annual TTHM/HAA5 Samples were collected and submitted for analysis. • Annual inspections were performed on all Backflow Prevention Devices in the community. • Minor leaks were repaired at the following addresses: 155 Windward Cay: Leaking union on Backflow Preventer repaired 105 Newport Dr. : Failed PVC fitting was removed and replaced with new unit 105 Morningstar Cay: Malfunctioning Backflow Preventer was serviced and repaired. ' r't9 a r .9s.,' raiP •:4`ri' etc A -" �� ya. / t• i•; 2 a-0(�•4-rives. e ..4 Jeri . /:Leg rme,;?.? ,1 4: 24 Hr Emergency Contact (239)691-3022 12600 Union Road Naples,Florida 34114 •Tel 239-642-9219•Fax 239-642-9469 www.severntrentservices.com 16 B • kea_t,s, September 2015 Field Managers Report Potable Water Report 5 4,5 4 3.5 2.711 3 3 2.572 2.569 2.634 2673 2.597 2.5 2.324 2.319 2.18 2.461 L.U44 2.097 111 2 i, r 1.585 1.72 1.587 1.627 1 777 2.143 2.072 2'23: .723 1 W111111191 1.925 1.929 1.98 1.5 1.648 1.533 1.579 1 403 _ 1.434 �i 1 1.182 1.08 1.052 0.969 1.142 1.021 0.5 8% 8% 5% 7% 8% 8% 9% 6% 7% 8% 8% 7% 8% a 5% 6% 6% 8% 8% 5% 4% 6% 6h 0 • _. Dec-Jan-14 Feb- Mar- Apr-14 May-Jun-14 Jul-14 Aug- Sep- Oct-14 Nov- Dec-Jan-15 Feb- Mar- Apr-15 May-Jun-15 Jul-15 Aug- Sep- 13 14 14 11 14 14 14 14 16 15 15 15 15 Wela Produced -Wolof Oiled %VViter lass «Approximately.4 million gallons(MG)reuse for P01 CID Properties;approximately.44 MG was unaccounted for making up the 6%water loss total» Irrigation Water Report 6 893 9.0 6 56t 8.709 8.693 : . 3. uc 8.065 4,1{i 10 7.305 ..7.41111W .189 6.9:: 6.0 6.789 6.34 • 6.181 \ 165 5.290 5.247 6.325 5.784 5.8 5.0 5.2655 ,.�++_�'- 5.229 .q72 4.0 4 615vx' 3.921 3.961 3.0 I 2.0 1.0 7% 6% 2% 4% 9% 9% 3% 6% 8% 7% 7% 8% 8% 8% 6% 8% 6% 7% 5% 6% 6% Dec-13Jan-14 Feb-14 Mar-14 Apr-14 May- Jun-14 Jul-14 Aug-14Sep-140c1-14Nov-14Dec-14Jan-15 Feb-15 Mar-15 Apr 15 May- Jun-15 Jul-15 Aug-15Sep-16 -1.0 1,4 '--•--Iniyption Maar Inigoton Baled %Nkler Loss «Approximately.18 MG was used for flushing or treatment plant usage;approximately.10 MG was unaccounted for making up the 6%water loss total» 3 ;11,a°4,64".1 �./ei(r�b !•Lae�r.�:ir-f�ciry�i(� 14 Hr Emergency Contact:(299)6914022 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469 www.severntrentservices.com 16l E.? rr^^^^ Severn—r ern Services ° F=, 4837 Swift Road,Suite 100 Sarasota,FL 34231 ENV United States T. 1 941 92 + 5 3088 e b ,, TV: +1 800 535 6832 F. *1 941 924 7203 www.Severntrentservice.s.corn Port of the Islands CID Work Authorization No. 45910 In accordance with the"Additional Services"provision of the contract for Port of the Islands CID between Port of the Islands CID(the"Client)and Severn Trent Environmental Services,Inc.(the "Company,")the Company agrees to perform the following additional services for the client: Location of Work: PORT OF THE ISLANDS Lift Station#7 Schedule: I Jpon Approval Project: Wet Well Repairs Date: May 27,2015 I. DESCRIPTION OF SERVICES:Pump down and shut off all lift stations in the collection system to perform work.Plug 8"line coming into well.Clean and remove debris from station with vactor truck.Set-up confined entry to replace both pump stands. Furnish and install new pump on the#2 side.Reinstall pumps back in well.Activate all lift stations and check operations. A. Materials by others,tax not included($11,238.00) Material Mark-up(10%) $1,123.80 B. Labor $5,760.00 II. PROJECT COST: (Total labor,mark-up and materials$18,121.80) The Client agrees to pay the Company for the services provided under this agreement as follows: i Unit Cost or Item DescriptionHourly Rate Total Cost Total Project Cost To Be Invoiced By STES $6,883.80 _E!)Agreed to: (please initial) Page 1 of 3 X118 Unless stated otherwise above,payments are due in accordance with the standard terms and conditions of this Contract. Agreed to: (please initial) Page 2 of 3 16 1 L„, Work Authorization No.(459101-(Port of the Islands CID) If any unforeseen problems should be discovered during the performance of the above referenced service, we will notify you immediately of their nature and any additional cost that may be incurred. Unless otherwise specified,rock removal,dewatering,cover-up,and haul off are not included. Severn Trent Services is not responsible for unmarked underground lines. Any changes requested by the owner/builder are not covered by this agreement,and must be added subsequently,at the cost agreed upon by both parties. III. ITEMS TO BE PROVIDED BY THE CLIENT A. Provide access to premises. B. Any permit modification if applicable. THE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be a part of this Contract. Offered by: Accepted by: Severn Trent Environmental Services,Inc. Port of the Islands CII? 7 , By: .�� , 7 C tl s,�--_ By: `'.; cif leL-^� Title: FIELD SERVICES MANAGER Title:_ C-/1=7.1Z-4/,Pi-N- Address for Notices: i t 0 hi b r'+F-> U n+.V�.l b l't t� Drives. 1 51A1 i-1'€et0 Coral Springs,FL 33071 Date: 9/7/15 Date: Page 3 of 3 A Swade, Janice From: Ron Benson <RonBenson@hmeng.com> Sent: Thursday, October 15, 2015 5:06 PM To: Edge, Robert; 'Anthony Davis';dalelarnbert@embargmail.com; DICK ZIKO [rcziko@embargmail.com]; Norine&Joe [dillonpoi@embargmail.com];Ted Bissell Cc: Teague,Calvin;Swade,Janice; Miller, Michael;Spillers,Steve Subject: RE:September Field Managers Report 2015 We are now into the beginning months of fourth year of operation of the new water treatment plant. So,we can compare the months of August and September this year to the months of August and September in the three previous years. The potable water produced this year in August and September is within the range expected based on prior years. The wastewater treated this year in August and September is higher than typical in the three previous years. This may suggest more Infiltration and Inflow(I/I)this year than in the past. This could be a result of more rainfall this August and September than the previous years,or it could mean a new leak into the sanitary sewer system. We have been indirectly monitoring the approximate impact of I/Ion the POI gravity sewer system by monitoring the flows at the WWTP compared to the WTP for many years. Two months is not yet a trend(and there may be an explanation)but we need to watch to see if this is a departure from typical as a trend or only a one time occurrence. One other item noted was that the irrigation flow in September this year was about 2 million gallons greater than typical this time of year(month of August for years 2012 thru 2015 and month of September 2012 thru 2014). There may be a simple explanation for this additional flow this September,although when a jump of this magnitude occurs it is always good to verify the conditions which may have caused it,or if it continues as a trend,then to investigate. 1 16 p Sep 21112 Sep 2013 Sep 2014 Sep 2015 Potable Water Produced 170 L21 L63 160 Wastewater Treated 145 128 L31 2.05 WW as percent of Potable 85.7% 72.0% 3113% 128.1% Irrigation Water 5.41 4.35 5.25 7.54 Reclaimed WW (1.A5) (1-28) (L31) Reclaimed Concentrate (0112) (0.45) (0141) Water from wells for Irrigation 3.53 162 3.53 Well water as%of Irrigation water 65.3% 6113% 67.3% Well water for Potable 2.12 2.23 203 Well water for Irrigation 3.53 262 3-53 Total water from wells 5.65 4.85 5.51 all numbers in million gal lore:,except percentage values Aug 2012 Aug 2013 Aug 2014 Aug 2015 Potable Water Produced 222 173 L59 L93 WastewaterTreated 152 154 128 1.90 W W as percent of Potable 68.4% 89.5% 80.8% 98.3% Irrigation Water 578 5_14 5-291 5-70 Reclaimed WW (1_552) (154) (118) (L90) Redaimed Car►oentrate (0-56) (0.43) (0.40) (0.48) Water from wells for Irrigation 3.70 317 3.61 332 Well water as%of Irrigation water 64_1% 61.6% 68_3% 58.2% Well water for Potable 278 2.16 L 98 2.41 Well water for Irrigation 3.70 317 3.61 3.32 Total waterburn wells 6.48 5.33 5.60 5.73 all numbers in million gallons,except percentage values Best wishes. Ron Ronald E. Benson,Jr., Ph.D., P.E. Senior Vice President/Principal Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 2 161 1 84 11TgTowiT ,zois MINUTES OF MEETING PORT OF THE ISLANDS By COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, October 16, 2015 at 10:00 a.m. at the Orchid Cove Clubhouse;25005 Peacock Lane;Naples,Florida. Present and constituting a quorum were: J.Anthony Davis Chairman Norine Dillon Vice Chairperson Theodore Bissell Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Robert Edge Field Manager Steve Spillers Severn Trent Services Operations Robert Soto Soto Lawn Service,Inc. Technician Soto Lawn Service,Inc. Jean Kungle POI Realty Dan Cramer Resident Kathryn Kehlmeier Resident Tom Mack Resident The following is a summary of the discussions and actions taken at the October 16,2015 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mr. Teague called the meeting to order;and called the roll. Tuesday,11/10/15 161 :,- October 16,2015 Port of the Islands CID SECOND ORDER OF BUSINESS Approval of Minutes A. September 4,2015 Regular Meeting B. October 2,2015 Continued Meeting Mr.Davis stated each Board member received a copy of the Minutes of the September 4, 2015 Regular Meeting and the October 2, 2015 Continued Meeting and requested any additions, corrections or deletions. • The Board made a change to the October 2, 2015 Continued Meeting Minutes, which will be reflected on the amended Minutes. There being no further discussion, On MOTION by Mr. Lambert seconded by Mrs. Dillon with all in favor,the Minutes of the September 4,2015 Regular Meeting were approved and the Minutes of the October 2, 2015 Continued Meeting were approved as amended. THIRD ORDER OF BUSINESS Public Comment on Agenda Items • Ms.Kehlmeier received a U-Tube video of the Manatee Water Park,but the Board already has copies. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mr. Soto addressed the Board. • The construction on U.S. 41 continues along with the flooding from the recent heavy rains. • There was a lightning strike at the pump station which blew up transformers and timers. The timer was replaced. • There is a leak from a broken pipe on Newport. • The map of the irrigation system is complete and was explained by the irrigation technician. • The CID is not responsible for the irrigation pipe repair bill. • Valve boxes by the fire station need to be reinforced by the county,since they mow that area. • Mr. Soto will attend CID meetings for the time being. • Trimming of Palms are part of the contract,with no extra charge. 2 Tucsday,11/10/15 October 16,2015 Port of the Islands CID • The area south on U.S. 41 floods on a frequent basis. A valley will be created to allow the water to drain back into the canal. There are water lines in this area on both sides. Mr. Edge will contact the locate company to get the CID set up in the system. • The annual cut-back on the overgrown vegetation will occur soon. This will cost approximately$1,800. Bush hogging will have to be done. B. Manatee Mitigation Project • This needs to be reported on each month as it affects the District in a major way. Another blasting will be done on Thursday,October 27,2015. FIFTH ORDER OF BUSINESS New Business • Mr.Lambert commented on the CIP. Re-paving was delayed due to lack of funds. Mr. Lambert believes this item as well as replacement of the water line should be included in the report, since it goes out five years. The Board was in consensus to add these items. • Mr.Teague will find out if the CID is eligible to receive state funds for a new water line. It was suggested that Mr. Teague approach Mr.Benson on this. SIXTH ORDER OF BUSINESS District Manager's Report A. Acceptance of Financial Statements and Check Register i. August 31,2015 ii. September 30,2015 • Mr. Teague indicated the CID did well as of the end of the Fiscal Year, other than the shortfall of cash. There is $25,000 in the Construction Fund, which will be earmarked for the lift station. A problem with the rate increase will arise in 2017. Delinquencies are in good shape. • Tax certificates for Orchid Cove did not sell. They were direct billed. • FedEx charges were discussed. • Severn Trent charges were discussed. There being no further discussion, On MOTION by Mr. Bissell seconded by Mrs. Dillon with all in favor, the August 31, 2015 and September 30, 2015 Financial Statements and Check Registers were accepted. 3 Tuesday,11/10/15 16 .; October 16,2015 Port of the Islands CID B. Assignment of Fund Balance as of September 30,2015 • This item designates the fund balance as reserves, setting funds aside in the event of an emergency. There being no further discussion, On MOTION by Mrs. Dillon seconded by Mr. Bissell with all int favor, assignment of fund balance as of September 30, 2015 was approved. C. Consideration of Agreement with Severn Trent Services for Operations Management • The changes discussed at the continued meeting were made and accepted. • The increase in the cost was as the Board requested. • Section 8.1 regarding the annual fee outlines what the Board requested. • The expenses related to municipal or private surveillance and alarm monitoring by third party vendors,relate to the security surveillance company. Mr. Bissell MOVED to accept the Agreement with Severn Trent Services for Operations Management; and Mrs.Dillon seconded the motion. • Exhibit G needs a map tobe provided by Mr.Benson. Exhibits H and I are basically maps. • All the requested changes were made. • Mr. Edge changed the increase from 6%to 3% the first year, 2%the second year and 1%the third year. These increases are only on the base contract price. • There will be no fees for ancillary charges. • The backhoe on property is sometimes too big for certain jobs, so a smaller piece of equipment comes from the Fort Myers office. There being no further discussion, On VOICE vote with all in favor,the prior motion was accepted. J 4 Tuesday,11/10/15 1 161184 October 16,2015 Port of the Islands CID D. Discussion of Follow-Up Items All items were discussed earlier. SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of September/October 2015 Field Manager's Report Mr.Edge presented the September/October 2015 Field Manager's Report for discussion;a copy of which is attached hereto and made part of the public record. • There was a major lightning strike in September inside the fence of the plant. The irrigation control had to be replaced. Staff is dealing with the insurance company on this issue. Mr.Edge presented Work Authorization No.45910 for the Board's review and approval; a copy of which is attached hereto and made part of the public record. • This is for wet well repairs on Lift Station#7. There being no further discussion, On MOTION by Mr. Lambert seconded by Mrs. Dillon with all in favor,Work Authorization No.45910 in the amount of$6,883.80 to make wet well repairs on Lift Station#7 was approved. Board members discussed follow-up items with Mr.Edge. • Tree overhang issues are being investigated. • The Board reminded staff there to be no hook-ups until the deposit is made. • LCEC is in the process of repairing the streetlights by the marina which a resident brought up at the last meeting. Mr.Edge will follow up to ensure the appropriate repair was done. • Mr.Edge continues working on the Asset Management Report. • The sprinkler head at U.S.41,40 yards from Cays Drive needs to be replaced. The hole is getting deeper. NINTH ORDER OF BUSINESS Engineer's Report Mr.Davis distributed an e-mail from Mr.Benson regarding the water which was produced and treated at the plant;a copy of which is attached hereto and made part of the public record. 5 Tuesday,11/10/15 16 1 October 16,2015 Port of the Islands CID EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on Hotel Bankruptcy Lawsuit • The Certificate of Title was issued and the Motwanis' have been challenging the auctions for inadequate consideration, which Mr. Cox does not believe they will get away with. • This issue will get resolved once issues with the two tax certificates are resolved. • The CID will not be able to recoup all of the fees paid so far. • Any offers will be presented to the Board. • Mr.Cox will likely not attend a meeting until March,unless something arises with this issue. TENTH ORDER OF BUSINESS Supervisors' Requests Hearing no requests from Supervisors,the next order of business followed. ELEVENTH ORDER OF BUSINESS Public Comment Period • Ms.Kungle indicated the hotel buildings are old and may contain asbestos. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr.Bissell seconded by Mr.Ziko with all in favor, the meeting was adjourned at approximately 11:54 a.m. AIWA. Calvin Teague J. thon D avis Secretary Chai 6 Tuesday,11/10/15