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Radio Road Beautification MSTU Agenda 01/11/2016 Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 a ' JANUARY 11, 2016 3:00 PM AGENDA I. CALL To ORDER II. ATTENDANCE Dale Lewis, Chairman (3/3/16) Helen Carella(3/3/18) John Weber(3/3/17) Maria Schoenfelder(3/3/17) Vacant(3/3/16) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: Nov 9, 2015 V. PROJECT MANAGER REPORT HARRY SELLS A. BUDGET REPORT B. STATUS OF IRRIGATION SYSTEM C. LANDSCAPE ARCHITECT'S REPORT D. PROPOSAL TO REFURBISH MEDIAN 6 E. TREE HIT BY CAR MEDIAN 2 F. SOD STATUS G. RADIO ROAD LILIES VI. LANDSCAPE MAINTENANCE REPORT-ROBERT KINDELAN Commercial Land Maintenance VII. COMMERCIAL HEDGE CODE ENFORCEMENT UPDATE VIII. OLD BUSINESS A. MILLAGE RATE AND DIRECTION OF MSTU IX. NEW BUSINESS X. PUBLIC COMMENTS/COMMITTEE MEMBER COMMENTS XI. ADJOURNMENT NEXT MEETING: FEBRUARY 8,2016—3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 I. CALL To ORDER II. ATTENDANCE Dale Lewis, Chairman (3/3/16) Helen Carella(3/3/18) John Weber (3/3/17) Maria Schoenfelder(3/3/17) Vacant (3/3/16) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: Nov 9, 2015 V. PROJECT MANAGER REPORT HARRY SELLS A. BUDGET REPORT B. STATUS OF IRRIGATION SYSTEM C. LANDSCAPE ARCHITECT'S REPORT D. PROPOSAL TO REFURBISH MEDIAN 6 E. TREE HIT BY CAR MEDIAN 2 F. SOD STATUS G. RADIO ROAD LILIES VI. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN Commercial Land Maintenance VII. COMMERCIAL HEDGE CODE ENFORCEMENT UPDATE VIII. OLD BUSINESS A. MILLAGE RATE AND DIRECTION OF MSTU IX. NEW BUSINESS X. PUBLIC COMMENTS COMMITTEE MEMBER COMMENTS XI. ADJOURNMENT NEXT MEETING: FEBRUARY 8,2016—3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 Tessie Sillery , Operations Coordinator Public Transit & Neighborhood Enhancment Division Public Services Division 239-252-5840 (Office) 239-252-6628 (streemfax) tessiesillery@colliergov.net 2 • Or ilk Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 November 9, 2015 I. Call to Order Chairman Lewis called the meeting to order at 3:05 PM. A quorum was established; four voting members were present. II. Attendance Advisory Committee Dale Lewis - Chairman Helen Carella, John Weber, Maria Schoenfelder, (Vacancy) County Harry Sells —Project Manager Others Robert Kindelan—Commercial Land Maintenance Wendy Warren—JuriSolutions—Transcriptionist A quorum of four members was established. III. Approval of Agenda Mr. Weber moved to approve the Agenda. Second by Mr. Lewis. Carried unanimously 4- 0. IV. Approval of Minutes—September 14, 2015 Mr. Lewis moved to approve the minutes of the September 14, 2015 meeting. Second by Mr. Weber. Carried unanimously 4—0. V. Project Manager Report A. Budget Report Mr. Sells presented the "Radio Road MSTU Fund 158, November 9, 2015" for information purposes and provided an overview of the budget noting: • Estimated cash FY16 is $971,284. • Commitments total of$125,361 do not include a purchase order of$6,400 for landscape irrigation controllers. Controller material delivery estimate is two weeks. • FY 16 expenditures to date are $2,116. • Reserve funds are adequate at this time. B. Status of Irrigation System Mr. Sells provided an update on the new irrigation system for information purposes. He noted the first controller installation will be by the pump station. Two additional controllers will be installed upon confirmation the pump station controller is functioning correctly. 1 Mr. Sells will utilize Hydropoint's web based training program to educate himself on operation of the system including cell phone communication application. The training program is also available to Mr. Kindelan, Commercial Land Maintenance (CLM). Mr. Sells will instruct Commercial Land Maintenance Staff on system operation. Mr. Sells reported a failure occurred with the controller on the solar panel. Mr. Kindelan replaced under warranty two failed clocks. D. Landscape Architect's Report Effective as of the October 12, 2015 meeting, Mr. Windham's Scope of Work was redefined eliminating meeting participation and median landscape review with Mr. Kindelan, CLM. A Maintenance Report with recommendations dated November 6, 2015 was presented for Committee and Staff review. Devonshire Blvd. • Median 6—A purchase order has been created for replacement of Lantana plants with Duranta Gold Mound. • Median 1 —CLM is in the process of removing Centipede Grass from Asian Jasmine. • EAST ROW—Weeds are being removed. • Irrigation—The Hunter irrigation controllers have been replaced (under warranty). • Staff has ordered independent controllers for Devonshire; on receipt installation will be scheduled. • CLM will trim Sabal Palms and remove Montgomery Palm seed pods. Radio Road The Committee requested Staff submit Mr. Windham's Maintenance Report for Radio Road to Pam Lulich. The Committee noted their disappointment with the Iris's planted by the County on Radio Road and requested they be replaced with a mature, alternate species. The Committee discussed planting alternatives for the medians and Mr. Kindelan suggested Gold Mound be planted and the existing Iris's be relocated to another area. Mr. Kindelan will provide a price quote for replacement of the Iris's with Gold Mound. Mr. Sells will notify Pam Lulich of the Committee's decision and request the County replace the Iris's with a different species of plant. He will report his findings back to the Committee. Mr. Lewis moved to approve replacement of the Iris plants on Radio Road with Gold Mound if Collier County is not agreeable to fund the project at a cost Not-To-Exceed$5,000.00 plus up to 10% additional cost if necessary. Second by Ms. Carella. Carried unanimously 4—0. VI. Landscape Maintenance Report—Robert Kindelan Commercial Land Maintenance Mr. Kindelan reported on the following landscape maintenance actions: Devonshire Blvd. • The Asian Jasmine on the West side of Devonshire Blvd. from the sidewalk to the curb (Santa Barbara Blvd. to Radio Road) and the East side of Devonshire Blvd. from Santa Barbara Blvd. to the first driveway(left) into the Berkshire Commons shopping center, has been mowed and treated with multiple applications of herbicide. 2 • Irrigation nozzles have been adjusted and Mr. Kindelan will confer with Mr. Sells on isolation valve placement. • The Asian Jasmine area will be replaced with sod. • A second battery for the solar irrigation controller on the west side of Devonshire Blvd. will be installed this week. • Torpedo grass in the Asian Jasmine on the Commercial side is responding to herbicide treatments. • Dying plants in the median by Publix will be monitored. • The Committee can select the color of mulch to be placed in the landscaped areas. Radio Road • Trimming is 80% complete and weeds are under control. • Dying Grass: The water supply was terminated at the County's irrigation pump station stressing the grass. The County is aware of the issue and Mr. Sells noted the new irrigation controllers will detect water failure. • County wide mulch services are out to bid. Mr. Sells will contact Pam Lulich regarding irrigation issues and the date for mulch application and forward information to the Committee. VII. Commercial Hedge Code Enforcement UPDATE Mr. Sells recapped the status of the project: • The Landscape Maintenance agreement was modified by attorneys for REG 8 Berkshire Commons, LLC. and returned to the County Attorney for review. • The agreement will be presented to the Board of County Commissioners in January 2016 for consideration. • With BCC approval, Staff will provide a price quote and request permission to proceed with transferring the irrigation lines to REG 8 Berkshire Commons, LLC. and replacing the hedge plants as required under the agreement. • Responsibility will be transferred from the M.S.T.U. to REG 8 Berkshire Commons, LLC. six months from the date the agreement is fully executed. VIII. Old Business A. Millage Rate and Direction of MSTU Direction of MSTU Mr. Sells suggested the Committee strategize the direction they would like to pursue on their status by April/May 2016. • The Committee requested Mr. Sells prepare a one year maintenance cost projection for Radio Road M.S.T.U. • The Committee requested a millage rate reduction be considered by the BCC. The Committee requested Mr. Sells to: 1. Develop a plan with financial and operational options available to the Committee for the January 2016 meeting. 3 2. Assist the committee in formulating a policy plan and structure for a recommendation to the Board of County Commissioners. IX. Public Comment/Committee Member Comment None X. Adjournment There being no further business to come before the Committee, the meeting was adjourned by the Chair at 4:00 P.M. NEXT MEETING: JAN 11,2016 —3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 RADIO ROAD MSTU ADVISORY COMMITTEE Dale Lewis, Chairman The Minutes were approved by the Committee on , as presented , or as amended 4 RADIO ROAD MSTU FUND 158 January 11,2016 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (310,600.00) $ (259,206.84) $ (51,393.16) 2 OVERNIGHT INTEREST $ (30.15) $ 30.15 DEL AD VALOREM $ - $ - $ - $ - 3 FIFTH THIRD 0/N INTEREST $ - $ - $ - $ - 4 INVESTMENT INTEREST $ (2,000.00) $ - $ (1,405.40) $ (594.60) 5 INTEREST TAX COLL $ - $ - $ - $ - 6 REVENUE STRUCTURE $ (312,600.00) $ - $ (260,642.39) $ (51,957.61) 7 TRANSFERS FROM PROP APP $ - $ - $ - $ - 8 TRANSFERS FROM TAX COLL $ - $ - $ - 9 CARRY FORWARD GEN $ (677,100.00) $ - $ - $ (677,100.00) 10 NEG 5%EST REV $ 15,700.00 $ - $ - $ 15,700.00 11 TRANSFERS&CONTRIB $ (661,400.00) $ - $ - $ (661,400.00) 12 TOTAL REVENUE $ (974,000.00) $ - $ (260,642.39) $ (713,357.61) 13 ENG FEES OTHER Windham Studios Annual L/A Services 4500163477 $ 10,000.00 $ 10,490.00 $ - $ (490.00) 14 INDIRECT COST REIMBURS Collier County Direct Pay $ 2,000.00 $ 2,000.00 $ - $ - Florida Land Maintenance Incidentals 4500162828 $ 18,645.00 $ 755.00 Florida Land Maintenance Replace damaged Lantana 4500163318 $ - $ 1,050.00 Florida Land Maintenance Install manual isolation valves 4500163319 $ 2,340.00 $ - 15 LANDSCAPE INCIDENTALS $ 25,000.00 $ 20,985.00 $ 1,805.00 $ 2,210.00 Florida Land Maintenance Grounds Maintenance 4500162828 $ 54,678.00 $ 10,500.00 Florida Land Maintenance Replace Asian Jasmine 4500163322 $ 22,630.00 Naples Electric Service All Radio mix chambe 4500164366 $ 125.00 Fla.Irrigation Supply Hydropoint Irrigation System 4500163768 $ 6,444.45 16 OTHER CONTRACTUAL $ 100,000.00 $ 77,308.00 $ 17,069.45 $ 5,622.55 Postage Freight Post Office ACH $ 1.02 $ (1.02) 17 ELECTRICITY FP&L Electricity 4700002744 $ 1,000.00 $ 467.74 $ 352.26 $ 180.00 18 RENT EQUIPMENT JM TODD Copier/Printer Lease(shared) 4500163346 $ 300.00 $ 133.06 $ - $ 166.94 19 INSURANCE GENERAL Collier County Insurance Direct Pay $ 500.00 $ 500.00 $ - $ - FIS Irrigation Parts 4500164396 $ 1,174.34 $ 325.66 FIS(Old PO) Irrigation Parts 4500153765 $ (66.07) 20 SPRINKLER SYSTEM MAINT $ 5,000.00 $ 1,174.34 $ 259.59 $ 3,566.07 21 MULCH Forestry Resources Mulch TBD $ 7,000.00 $ - $ - $ 7,000.00 22 LEGAL ADVERTISING $ 300.00 $ - $ - $ 300.00 23 OTHER MISCELLANEOUS Juristaff,Inc. Transcriptionist Services 4500162873 $ 2,000.00 $ 1,036.44 $ 563.56 $ 400.00 24 OFFICE SUPPLIES Staples Advantage Office Supplies 4500162385 $ 200.00 $ 172.55 $ 27.45 $ (0.00) 25 COPYING CHARGES JM TODD Monthly CPC 4500163436 $ 300.00 $ 223.14 $ 76.86 $ 0.00 26 FERT HERB CHEM Florikan Fertilizer 4500164503 $ 5,000.00 $ 1,721.25 $ 573.75 $ 2,705.00 27 MINOR OPERATING SHI International Microsoft Desktop Pro 4500163738 $ 189.63 $ (189.63) 28 OTHER OPERATING SUPPLIES $ 100.00 $ - $ - $ 100.00 29 OPERATING EXPENSE $ 158,700.00 $ 116,211.52 $ 20,918.57 $ 21,569.91 30 IMPROVEMENTS GENERAL $ 772,300.00 $ - $ - $ 772,300.00 31 CAPITAL OUTLAY $ 772,300.00 $ - $ - $ 772,300.00 32 REIMBURSEMENT FOR STAFF SUPPORT $ 32,300.00 $ - $ - $ 32,300.00 33 Budget Trans from Appraiser $ 2,900.00 $ - $ 1,282.62 $ 1,617.38 34 Budget Trans from Tax Collector $ 7,800.00 $ - $ 5,329.79 $ 2,470.21 35 TRANSFERS $ 43,000.00 $ - $ 6,612.41 $ 36,387.59 36 RESERVES FOR CONTINGENCIES $ - $ - $ - $ - 37 RESERVES $ - $ - $ - $ - 38 TOTAL BUDGET $ 974,000.00 $ 116,211.52 $ 27,530.98 $ 830,257.50 1,214,337,046 FY 10 Final Taxable Value 1,039,288,028 FY 11 Final Taxable value 984,103,688 FY 12 Final Taxable Value Total Available Balance $ 830,257.50 955,918,992 FY 13 Final Taxable Value Plus Commited And Not Spent $ 116,211.52 967,155,849 FY 14 Final Taxable Value Estimated Cash $ 946,469.02 996,994,678 FY 15 Final Taxable Value Estimated Cash Less 1,066,970,672 FY 16 July Taxable Value Uncollected Ad Valorem Taxes $ 895,075.86 7.02% Adj.15 to 16 FY 16 FY 15 Millage 0.2911 0.3096 Maximum Cap=.5000 Extension 310,595 308,670 Property Tax Limitation Impact FY 16 Gross Taxable Value 1,066,970,672 Minus:New Const.Annex. 6,605,964 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 1,060,364,708 15 Levy 308,670 Rolled Back Rate(less Amend.One) 0.2911 91%of Rolled Back Rate 0.2649 MAINTENANCE REPORT To: Radio Road MSTU Advisory Committee CC Harry Sells, Pamela Lulich Collier County ATM Robert Kindelan, Commercial Land Maintenance From: Scott Windham Date: December 8, 2015 RE: Radio Road and Devonshire Monthly Maintenance Report MSTU Committee and Staff: The following is a report of the general conditions and recommendations for the maintenance of the Radio Road MSTU areas on Radio Road and Devonshire Blvd. DEVONSHIRE: In general the medians and ROW areas look healthy and well maintained with the following action items: • Median 6 —Southern end, remove Lantanta along sides of median and replace with Duranta. North tip; Replace all accident damaged Lantana with Duranta rather than filling in the Lantana. • Medians 2, 4—Trim out dead tips from Juniper. • Median 3 —Trim out dead limbs from Lantana and phase out with Duranta. • EAST ROW— Fill in the few bare patches with new Asian Jasmine as needed. Top sheer all. • West ROW— Plant St. Augustine sod between BOC and sidewalk. Top sheer the remaining Asian Jasmine. • CLM is to continue to monitor irrigation coverage and report programming needs or malfunctions to Roger, Harry and WSI. The temporary Hunter irrigation controllers are functioning well and have performed without incident. • Concerning alternative MSTU independent controllers for Devonshire, as discussed in the last meeting, Harry is getting a quote from his first choice recommended manufacturer, Hydropoint for the Weathertrak independent controllers for Devonshire. • GENERAL - Monitor the health of the Lantana. RECOMMENDATION: Replace with Duranta Gold Mound like the other median tips if Lantana does not bounce back. RADIO ROAD: Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com www.windhamstudio.corn 1 In general the medians look healthy and well maintained with evidence of CLM working their way through the medians trimming the following action items: • GENERAL: Remove Montgomery palm and Foxtail Palm seed pods. Also remove significant brown fronds. • GENERAL: Sabal Palms are ready to be trimmed. • GENERAL: The newly planted Iris are still very thin and looking bad. Recommend replacing with 3 gallon mature plants. • GENERAL: Trim Muhly Grass. • Median 1 — Replace (1) random Silhouette Boug which is in a Ms. Alice Boug bed near the west tip and replace one yellow Dini Euphorbia and with (1) Little Red in the Little Red bed. (This has been on the list for countless months) • Medians 3,4,8,19: Trim dead tips from Juniper • Median 5,6,29: Dianella are weak and missing several at east tip (Fill in with 3 gallon plants). • Median 10, 11: Remove and replace (2) dead Sihouettes, one per median. • Medians 13 and 14—Three Foxtails are yellow and struggling with stunted buds. The other Foxtails are also beginning to appear more chlorotic. Possibly treat with sulfur to improve PH to allow to take up nutrients. What counter measures have been completed and do they recommend to save the palms? This must be pursued aggressively. • Median 15: Silhouettes are chlorotic and woody. • Median 17: Trim Dwarf Bougs • Median 18: 10' x 10' bare patch where utility repair may have occurred (fill in Dianella). • Median 19: West tip accident repair needed to fill in 3-4 Juniper and Foxtails chlorotic. • Median 23: Jatropha appears to have a split trunk. Investigate and propose a solution. Can it be trimmed and salvaged or need replaced? • Median 28: Silhouettes are chlorotic, remove Torpedo grass infestation. • Medians 28, 29 at Devonshire: Dianella plant groupings are very weak and need to be cleaned up and filled in with new plants. The following replacements were noted and should be put in the rotation if and when directed and authorized by Pam Lulich: • In general, keep working towards replacement of all Dinnis with Dianella moving forward as they decline. We also recommend Duranta Gold Mound as an alternative since the Dianella has not performed well. Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. 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Cannon From: Sillery, Tessie Sent: Monday, January 11, 2016 1:45 PM To: Minutes and Records Cc: Sells, Harry Subject: FW: "READ AHEAD" - Radio Road MSTU meeting - Monday January 11, 2016 @ 3 pm Attachments: Est_E1105317_from_Florida_Land_Maintenance_Inc._1628.pdf air Please add to the backup for the agenda below for your records. ,Ai 1046, From: SilleryTessie Sent: Friday, January 08, 2016 2:27 PM To: SilleryTessie; 'tootsnjw©aol.com'; 'carellanp@aol.com'; 'dlewis@fbcn.org'; 'Minutes and Records'; MCS • Cc: 'Scott Windham'; 'Robert Kindelan'; ArnoldMichelle; SotoCaroline; SellsHarry; ChristenburyDaniel; 'rmccort@commlandmaint.net; WillerSpectorLee; wendy warren; 'David Durrell' Subject: RE: "READ AHEAD" - Radio Road MSTU meeting - Monday January 11, 2016 © 3 pm "Read Ahead" Please find below the Electronic Agenda for the Radio Road MSTU meeting on Monday January 11th, at 3 pm , located at Berkshire Lakes Master Association Clubhouse, 495 Bellville Boulevard, Naples. Please click on the highlighted items below to view the documents electronically. adio Road Beautifica tion M.S.T.U. Advisory Committe e 3299 East Tamiami Trail Suite 103 1 Naples Florida 341I2 JANUARY 11, 2016 3:00 PM AGENDA I. CALL TO ORDER II. ATTENDANCE Dale Lewis, Chairman(3/3/16) Helen Carella(3/3/18) John Weber(3/3/17) Maria Schoenfelder(3/3/17) Vacant (3/3/16) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: Nov 9, 2015 V. PROJECT MANAGER REPORT HARRY SELLS A. BUDGET REPORT B. STATUS OF IRRIGATION SYSTEM C. LANDSCAPE ARCHITECT'S REPORT D. PROPOSAL TO REFURBISH MEDIAN 6 E. TREE HIT BY CAR MEDIAN 2 F. SOD STATUS G. RADIO ROAD LILIES VI. LANDSCAPE MAINTENANCE REPORT-ROBERT KINDELAN Commercial Land Maintenance VII. COMMERCIAL HEDGE CODE ENFORCEMENT UPDATE VIII. OLD BUSINESS A. MILLAGE RATE AND DIRECTION OF MSTU IX. NEW BUSINESS X. PUBLIC COMMENTS COMMITTEE MEMBER COMMENTS XI. ADJOURNMENT NEXT MEETING: FEBRUARY 8,2016—3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard, Naples, FL 34105 2 Florida Land Maintenance, Inc. Estimate dba Commercial Land Maintenance 3980 Exchange Avenue 239.643.6205 Estimate Date: 1/11/2016 Estimate#: E1105317 Project: 158-162522-6349... P.O. NO.: 4500162828 Bill To: Terms: Net 30 Board of County Commissioners Clerk's Finance Department 3299 Tamiami Trail East Suite 700 Naples, FL 34112-5749 Description Qty. Rate Total The following estimate is for plant removal and replacement in Devonshire median 6 next to Radio Road. Requested by Harry Sells. Irrigation Supervisor(per man hour)to check and adjust 2 65.00 130.00 irrigation Laborer/Helper(per man hour to assist)to assist 2 55.00 110.00 Ficus macrocarpa"Green Island" 3gal (Gold Mound 90 15.00 1,350.00 Duranta, 3gal) Juniperus Chinesis'Parsoni' 3gal 10 15.00 150.00 Please Note: The estimated work hours may be higher 0.00 0.00 or lower depending on actual hours expended. Actual hours will be billed. (county to supply irrigation materials) Total $1,740.00 Teresa L. Cannon From: MCS <portwind@gmail.com> Sent: Friday, January 08, 2016 5:11 PM To: Sillery, Tessie Cc: tootsnjw@aol.com; carellanp@aol.com; dlewis@fbcn.org; Minutes and Records; Scott Windham; Robert Kindelan;Arnold, Michelle; Soto, Caroline; Sells, Harry; Christenbury, Daniel; rmccort@commlandmaint.net;WillerSpectorLee;wendy warren; David Durrell Subject: Re: "READ AHEAD" - Radio Road MSTU meeting - Monday January 11, 2016 @ 3 pm Hello to all, I will be at a meeting scheduled till 3. I'll try to leave early but will have my husband open the club house at 2:30 Let me know if this is the right time. I'll be at the meeting as soon as I can. Maria Schoenfelder. On Jan 8, 2016, at 2:27 PM, SilleryTessie<TessieSillery@colliergov.net>wrote: "Read Ahead" Please find below the Electronic Agenda for the Radio Road MSTU meeting on Monday January 11th, at 3 pm , located at Berkshire Lakes Master Association Clubhouse, 495 Bellville Boulevard, Naples. Please click on the highlighted items below to view the documents electronically. <image002.jpg> a d i 0