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VB MSTU Agenda 01/07/2016 Advisory Committee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 JANUARY 7, 2016 2:00 P.M. Claussen Family Center at St.John's Church 625 111TH Ave.,Naples,FL I. Call to order II. Attendance Advisory committee, Charles Arthur—Chairman(11/13/2016) Bill Sjostrom—Vice Chairman(11/13/2016) Bruce Forman(11/13/2019) Mark Weber(11/13/2017) Gabriella R. Miyamoto (11/13/2019) Staff Harry Sells—Project Manager Landscape Robert Kindelan-CLM Construction Ray Benza-Hole Montes Dale Slabaugh, Landscape Architect III. Approval of agenda IV. Approval of the minutes of December 5,2015 a. TABLED UNTIL FEB 4,2016 V. Tour of Vanderbilt drive landscape design-general discussion A. Landscape and construction—Dale Slabaugh LA,Harry Sells Project Manager B. Landscape Report-Robert Kindelan, Commercial Land Maintenance. C. Project manager Report-Harry Sells VI. Old Business VII. New Business VIII. Member Comment IX. Public Comment X. Adjourn NEXT MEETING DATE: FEBRUARY 4,2016 Claussen Family Center at St.John's Church 625 111TH Ave.,Naples,FL _.... A il V4.144101 a4B1Qt Saadi MAYA. Advisory Cors mittee 3299 East Tamiami Trail Suite 103 �"vim Naples, FL 34112 MINUTES DECEMBER 3, 2015 I. CALL TO ORDER: by Chairman Arthur called the meeting at 2:00 P.M. II. ATTENDANCE Advisory Committee Charles Arthur—Chairman William Sjostrom—Vice Chair Mark Weber Bruce Forman Staff Harry Sells, Project Manager Others Raymond Benza—Hole Montes Gary Gorden—Commercial Land Maintenance Dale A. Slabaugh—DAS & Associates Wendy Warren—Juristaff Future Member Gabriella R. Miyamoto III. APPROVAL OF AGENDA Mr. Forman moved to approve the Agenda. Second by Mr. Sjostrom. Carried; 4—0. IV. APPROVAL OF MINUTES- NOVEMBER 5, 2015 Mr. Sjostrom moved to approve the minutes of the November 5, 2015 Vanderbilt Beach M.S.T.U. meeting as presented. Second by Mr. Forman. Carried unanimously 4—0. V. VANDERBILT DRIVE LANDSCAPE DESIGN-GENERAL DISCUSSION-DALE SLABAUGH LA This item was discussed after Item IX Old Business Mr. Sells advised the Committee Mr. Slabaugh is under contract with Hole Montes for restoration for this project and designed the plan for Gulf Shore Drive. The Committee expressed to Mr. Slabaugh their goal to create a cohesive landscape design for Vanderbilt Drive. Mr. Slabaugh advised the Committee of design limitations including County setback requirements, right of way restrictions and existence of walls and fences constructed by homeowners. The Committee and Staff will conduct an on-site walk of Vanderbilt Drive on January 7, 2016 during the monthly meeting to generate ideas for landscaping. 1 VI. LANDSCAPE REPORT—GARY GORDEN COMMERCIAL LAND MAINTENANCE Mr. Gorden, Commercial Land Maintenance, reported on landscape maintenance noting: • Landscape maintenance is on schedule. • Fertilizer and mulch will not be applied this season due to construction activity. Mr. Sells reported on the following landscape maintenance items: • The M.S.T.U. maintains hedges originally planted by homeowners before the MSTU was formed. All maintenance is within the County Right of Way and any code conformance issues will be addressed at construction completion. • Irrigation repairs are the responsibility of the contractor who caused the damage. Sleeves for the irrigation lines have been installed under the sidewalk and irrigation malfunctions will be addressed when the new sidewalks installation is complete. VII. CONSTRUCTION REPORT—RAY BENZA HOLE MONTES Mr. Benza reported construction is on schedule noting: • Boring is 99% complete; the area under the Mangroves and in to the park at the west end of Vanderbilt Towers remains. • Cable wire will be pulled and the contractor will remain on standby status pending confirmation of no breaks or disconnects of the conduit. Work to be complete in one week. • Danella Utility Construction is installing transformers and switches and will be kept on board until all conduit on the finger streets is pulled. • Mastec has pulled cable feeder lines for all streets and installed 65 transformers. Mr. Sells reported Florida Light and Power is responsible for service activation and is anticipated to occur prior to July 2016. Power poles will be removed post activation. VIII. PROJECT MANAGER'S REPORT—HARRY SELLS A. BUDGET REPORT FOR 12/3/2015 Staff distributed and reviewed the Vanderbilt MSTU budget report on Fund 143, dated December 3, 2015 and the Adjusted Balance Sheet(Unaudited) dated September 30, 2015. Mr. Sells reported: • Ad Valorem Tax collected totals $175,474. • The actual dollar figure for Line 9, Carry Forward Generated, is $1,120,000, not $231,000and the variance is not reflected on Line 36, Total Operating Expenses. • The CWSI contract for cable installation in the amount of$776,000 includes labor and materials and will be heard by the Board of County Commissioners on December 8, 2015. • Danella Utility Construction was paid $814,433 leaving a balance due of$417,907. • Hole Montes is contracted through Phase IV. • Neubert Construction Purchase Order#4500159826 in the amount of$19,587 for sidewalk replacement will be closed out now that a new Purchase Order reflecting their county wide contract is in effect. • Florida Power and Light equipment is paid for. • Cash balance as of December 3, 2015 is $3,097,243. 2 The Committee discussed contractor payment terms and Mr. Sells reported invoices are paid thirty days after the County has audited the invoice. B. GENERAL STATUS OF BURIAL PROJECT Mr. Sells reported that Phases II and III of the project are scheduled for completion July 2016. Utility Construction Update Mr. Sells updated the Committee on construction Phases II and III noting: • Danella Utility Construction has one more boring to complete in the State Park to finalize the process. Conduit ends will be connected and vaults and pads installed on Vanderbilt Drive and Bluebill Avenue. • MASTEC will commence installation of the FPL network with an estimated completion date of March 2016. Once the installation is active and stabilized individual owners will be connected. FPL will not connect customers to the network until the service is stabilized. Mr. Sells will work with FPL on the conversion and update the Committee on the time frame. • CWSI also requires a stable cable network service prior to conversion. Phase I was scheduled in two phases. Mr. Sells anticipates the same strategy for Phases II and III but noted conversion will be negotiated. • Century Link equipment installation will be going out to bid and due in January. Irrigation and Water Line Connection Project Mr. Sells updated the status of the irrigation lines installation. The water line and control circuit on Vanderbilt Drive are being replaced. Water line connection will start at the south end of Vanderbilt drive. The line has been tested and will be extended as it is within five or six feet of the individual valves. The original design was one continuous line from Bluebill Avenue down Vanderbilt Drive. The new design splits the line in half- one line from Willet Avenue north on Vanderbilt Beach Drive and a second line from Willet south on Vanderbilt Beach Drive. The two lines will be split in half again with manual shut off valves installed to facilitate the ability to trace leaks. Empty conduit will be run in to the control valve boxes and wire installed as necessary. Mr. Sells will schedule a presentation for an irrigation system replacement proposal for a future meeting. IX. OLD BUSINESS Phase IV Florida Power and Light Mr. Sells reported he is waiting for a second set of preliminary design plans from FPL. On receipt and approval a Scope of Work proposal the Underground Conversion Agreement will be executed and presented to the Board of County Commissioners for approval. Greenway Project Walkway Lourdes Placid inquired regarding the length of the proposed Greenway walkway. Mr. Sells noted his understanding the proposed walkway from Immokalee Avenue to Wiggins Road is extending to Bonita Beach Road; however plans have not been finalized. 3 X. NEW BUSINESS None XI. MEMBER COMMENT None XII. PUBLIC COMMENT None There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 3:10 P.M. VANDERBILT BEACH MSTU ADVISORY COMMITTEE Charles Arthur, Chairman The minutes approved by the Board/Committee on , 2015, "as submitted" [ ] OR "as amended" [ ]. NEXT MEETING DATE: JANUARY 7,2016 AT 2:00 P.M. "CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH 625 111TH AVENUE,NAPLES,FLORIDA 4 VANDERBILT MSTU FUND 143 January 5,2016 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (1,097,800.00) $ - $ (859,578.88) $ (238,221.12) 2 DEL AD VALOREM $ - $ - $ - $ - 3 FIFTH THIRD 0/N INTEREST $ - $ - $ (138.26) $ 138.26 4 INVESTMENT INTEREST $ (2,000.00) $ - $ (7,587.80) $ 5,587.80 5 INTEREST TAX COLLECTOR $ - $ - $ - $ - 6 REVENUE STRUCTURE $ (1,099,100.00) $ - $ (867,304.94) $ (232,495.06) 7 TRANSFERS FROM PROP APP $ - $ - $ - $ - 8 TRANSFERS FROM TAX COLL $ - $ - $ - $ - 9 CARRY FORWARD GEN $ (231,000.00) $ - $ - $ (231,000.00) 10 CARRY FOR OF ENCUMB AMT $ (1,559,778.48) $ - $ - $ (1,559,778.48) 11 NEG 5%EST REV $ 55,000.00 $ - $ - $ 55,000.00 12 TRANSFERS&CONTRIB $ (1,735,778.48) $ - $ - $ (1,735,778.48) 13 TOTAL REVENUE $ (2,835,578.48) $ - $ (867,304.94) $ (1,968,273.54) 14 ENG FEES $ 20,000.00 $ - $ - $ 20,000.00 15 SURVEYING FEES RWA,Inc Surveying 4500157238 $ 23,174.00 $ 10,112.50 $ 8,061.50 $ 5,000.00 16 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 8,600.00 $ 8,600.00 $ - $ - 17 INTERDEPT CHARGES $ - $ - $ - $ - 18 LANDSCAPE INCIDENTALS $ 50,000.00 $ - $ - $ 50,000.00 Florida Land Maintenance 4500162780 $ 32,250.00 $ 6,750.00 Danella Utility Construction Utility Conversion 4500155836 $ 391,446.01 $ 840,894.05 Hole Montes CEI Utility Conversion 4500152314 $ 271,239.46 $ 85,640.95 Mastec North America,Inc. FPL Util.Aerial to Underground 4500163308 $ 574,606.25 $ - Neubert Construction Modify Storm Sewer&Swales 4500159826 $ 19,586.53 $ 13,812.75 Neubert Construction Modify Storm Sewer&Swales 4500163314 $ 57,875.92 $ 42,124.08 19 OTHER CONTRACTUAL $ 2,551,604.48 $ 1,347,004.17 $ 989,221.83 $ 215,378.48 20 POST FREIGHT Collier County Purchasing Postage Direct Pay $ - $ - $ - $ - 21 ELECTRICITY FPL Electricity 4700002748 $ 200.00 $ 76.27 $ 23.73 $ 100.00 22 WATER AND SEWER Collier County Util. Water&Sewer 4700002747 $ 30,000.00 $ 29,065.53 $ 934.47 $ 0.00 23 RENT LAND Vanderbilt Real Estate Holdini Parking Lease 4700002776 $ 6,900.00 $ 4,800.00 $ 2,375.00 $ (275.00) 24 RENT EQUIPMENT J.M.Todd Copier Lease(shared) 4500163346 $ 300.00 $ - $ 133.06 $ 166.94 25 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 1,800.00 $ 1,800.00 $ - $ - 26 SPRINKLER SYSTEM MAIN Florida Irrigation Supply Irrigation Parts 4500164397 $ 5,000.00 $ 7,265.41 $ 234.59 $ (2,500.00) 27 MULCH Mulch $ 4,000.00 $ - $ - $ 4,000.00 28 STORAGE RENTAL Extra Space Storage Storage for project items VISA $ - $ - $ 255.00 $ (255.00) 29 LICENCES AND PERMITS Collier County Permits Direct Pay $ 2,000.00 $ - $ - $ 2,000.00 30 CLERKS RECORDING FEES Clerk of Courts Recording Fees Direct Pay $ 300.00 $ - $ - $ 300.00 31 LEGAL ADVERTISING Naples Daily News Legal Advertising 4500162787 $ 400.00 $ 300.00 $ - $ 100.00 32 OTHER MISCELLANEOUS Juristaff,Inc Transcriptionist Serv. 4500162796 $ 2,000.00 $ 998.37 $ 301.63 $ 700.00 33 OFFICE SUPPLIES Staples Advantage Office Supplies 4500162385 $ 300.00 $ 172.55 $ 27.45 $ 100.00 34 COPYING CHARGES JM Todd Monthly CPC(shared) 4500163436 $ 300.00 $ 223.14 $ 76.86 $ 0.00 35 FERT HERB CHEM Fertilizer $ 3,600.00 $ - $ - $ 3,600.00 36 OTHER OPER SUPPLIES $ 200.00 - $ - $ 200.00 37 OPERATING EXPENSE $ 2,710,678.48 $ 1,410,417.94 $ 1,001,645.12 $ 298,615.42 38 TRANS TO 111 UNINCOR $ 88,900.00 $ - $ - $ 88,900.00 39 Budget Trans from Appraiser $ 9,200.00 $ - $ 4,535.34 $ 4,664.66 40 Budget Trans from Tax Collector $ 26,800.00 $ - $ 17,441.58 $ 9,358.42 41 TRANSFERS $ 124,900.00 $ - $ 21,976.92 $ 102,923.08 42 TOTAL BUDGET $ 2,835,578.48 $ 1,410,417.94 $ 1,023,622.04 $ 401,538.50 2,068,487,415 FY 10 Final Taxable Value 2,005,897,752 FY 11 Final Taxable Value Total Available Balance $ 401,538.50 1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent $ 1,410,417.94 1,904,053,751 FY 13 July 1 Taxable Value 1,945,640,639 FY 14 July 1 Taxable Value 2,044,188,286 FY 15 July 1 Taxable Value I Estimated Cash $ 1,811,956.44 2,195,553,909 FY 16 July 1 Taxable Value 7.40% Adj.15 to 16 Estimated Cash Less FY 16 July 1 Taxable Value FY 15 Uncollected Ad Valorem Taxes $ 1,573,735.32 Millage 0.5000 0.5000 Millage Cap=.5000 Extension 1,097,777 1,022,093 I Actual Cash I Property Tax Limitation Impact FY 16 Gross Taxable Value 2,195,553,909 Minus:New Const.Annex. 11,153,307 Pius:Amendment#1 TV Component 0 Adj.Taxable Value 2,184,400,602 Prior year FY15 Levy(Proceeds) 1,022,093 1,022,093 DR 422 Levy Rolled Back Rate (less Amend.One) 0.4679 91%of Rolled Back Rate 0.4258 Teresa L. Cannon From: Sillery, Tessie Sent: Tuesday,January 05, 2016 3:27 PM To: Sillery, Tessie; 'fbayview@aol.com'; 'bsjost@yahoo.com'; 'ccarthur@earthlink.net; 'marksweber@naples.net; Minutes and Records; g.miyamoto@comcast.net Cc: Arnold, Michelle; Soto, Caroline; Sells, Harry; 'Robert Kindelan'; Christenbury, Daniel; jwbammel@comcast.net; 'Jean-Paul Boucher'; 'rmccort@commlandmaint.net'; 'Ray Benza';wendy warren; 'David Durrell'; Dale Slabaugh (daslabaugh@comcast.net) Subject: read ahead for Vanderbilt mstu meeting - Thursday January 7, 2016 Attachments: VBB letters.pdf A Friendly Reminder ; to meet at the Clausen Family Center parking lot (St. John the Evangelist Church , 625 111th Avenue, Naples, Florida 34108.) This is a mobile meeting for which the participants will leave promptly at 2:00 p.m. to travel to Vanderbilt Drive, making stops along the way, to discuss future plans for refurbishing the landscaping on the west side of Vanderbilt Drive. V asd a$UiOt flaae& At3.7.14, _rt Advisory Committee 3299 East Tamiami Trail Suite 103 Naples, FL 34112 JANUARY 7, 2016 2:00 P.M. Claussen Family Center at St. John' s Church 625 111TH Ave.,Naples,FL I. Call to order II. Attendance Advisory committee, Charles Arthur - Chairman (11/13/2016) Bill Sjostrom - Vice Chairman (11/13/2016) Bruce Forman (11/13/2019) Mark Weber(11/13/2017) Gabriella R. Miyamoto (11/13/2019) Staff Harry Sells - Project Manager 1 Landscape Robert Kindelan- CLM Construction Ray Benza- Hole Montes Dale Slabaugh, Landscape Architect III.Approval of agenda IV. Approval of the minutes of December 5, 2015 1. TABLED UNTIL FEB 4,2016 V. Tour of Vanderbilt drive landscape design-general discussion A. Landscape and construction -Dale Slabaugh LA,Harry Sells Project Manager B. Landscape Report-Robert Kindelan,Commercial Land Maintenance. C. Project manager Report-Harry Sells VI. Old Business VII. New Business VIII. Member Comment IX. Public Comment X. Adjourn NEXT MEETING DATE: FEBRUARY 4,2016 Claussen Family Center at St. John' s Church 625 111TH Ave.,Naples,FL Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 2 OVA '' ' Board of Collier County Commissioners Donna Fiala Georgia A.Hitler,Esq. Tom Henning Penny Taylor Tim Nance District 1 District 2 District 3 District 4 District 5 December 8, 2015 Gabriella R. Miyamoto 164 Heron Avenue Naples, FL 34108 Subject: Vanderbilt Beach Beautification Advisory Committee Dear Ms. Miyamoto: While convened in regular session on the above date, the Board of County Commissioners voted to appoint you to a term on the above-referenced advisory committee. Your term will expire on November 13, 2019, or at such time as the Board re-appoints you or appoints your successor. On behalf of the Board of County Commissioners, I wish to extend our appreciation for your willingness to serve the residents of Collier County as a member of this advisory committee. If I can ever be of service to you during your term, please do not hesitate to contact me. Best regards, Commissioner Tim Nance Chairman, District 5 TN/wr cc: Harry Sells 3299 Tamiarni Trail East,Suite 303•Naples,Florida 34112-5746.239-252.8097•FAX 239-252-3602 1• q Board of Collier County Commissioners Donna Fiala Georgia A.Hiller,Esq. Tom Henning Penny Taylor Tim Nance District 1 District 2 District 3 District 4 District 5 December 8, 2015 Domenic Lucarelli 494 Seagull Ave. - Naples, FL 34108 Subject: Vanderbilt Beach Beautification Advisory Committee Dear Mr. Lucarelli: While convened in regular session on the above date, the Board of County Commissioners considered the applications for positions on the above-referenced advisory board. At that time, the Board decided to appoint another applicant. Although the Board did not appoint you to this advisory committee, we wish to express our gratitude to you for permitting your name to be submitted for consideration. Your willingness to serve the residents of Collier County is appreciated. Best regards, Commissioner Tim Nance Chairman, District 5 TH:wr cc: Harry Sells 3299 Tamiami Trail East,Suite 303•Naples,Florida 34112-5746.239-252-8097•FAX 239-252-3602 ,