Forest Lakes MSTU Agenda 01/05/2016 FOREST ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
LAKES 3299 East Tamiami Trail- Suite 103,Naples,FL 34112
JANUARY 5,2016
MEETING LOCATION:
1058 FOREST LAKES DRIVE, NAPLES, FL 34112
AGENDA
I. CALL TO ORDER
II. ATTENDANCE
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES —NOVEMBER 3RD, 2015
V. PROJECT MANAGERS REPORT:
1. BUDGET REPORT
2. LAKE 14 FOUNTAIN PUMP REPLACEMENT PROPOSAL
3. FOUNTAIN MAINTENANCE PROPOSAL
4. STATUS OF FRONT ENTRANCE PLANTING
5. STATUS OF SWALE MODELING
6. PINE RIDGE ROAD STRIPING
7. WOODSHIRE LANE FENCE DAMAGE
VI. NEW BUSINESS
VII. OLD BUSINESS
1. ANNUAL CONSULTING SERVICES FOR LANDSCAPE
ARCHITECTURE
VIII. COMMITTEE MEMBER COMMENTS
IX. PUBLIC COMMENTS
X. ADJOURNMENT
NEXT MEETING: FEBRUARY 2, 2016 - 10:00 AM
FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKES DRIVE, NAPLES, FL 34112
FOREST ROADWAY AND DRAINAGE M.S.T.U.
LAKES
ADVISORY COMMITTEE
3299 East Tamiami Trail Suite 103
NAPLES, FL 34112
Minutes
November 3,2015
I. Call to Order
Chairman Fogg called the meeting to order at 10:02 A.M.
A quorum was established
IL Attendance
Members: George Fogg, Chairman; Richard Barry; John Goody (Excused); Barbara Bell; Marianne
Fanning.
County: Leslie Hayes, Project Manager; Michelle Arnold, Director
Other: Doug Burnham, Quail Run Golf Club; Wendy Warren, JuriSolutions
III. Approval of Agenda
Chairman Fogg moved to approve the Agenda as presented. Second by Ms. Bell. Carried
unanimously 4— 0.
IV. Approval of Minutes—October 6, and 2015
Chairman Fogg moved to approve the minutes of the October 6, 2015 Forest Lakes Advisory
Committee meeting subject to the following changes:
Page 2, Item 2 Line 8 from "...the Clubhouse will be landscaped and a determination will be made) ...
to "...the Clubhouse will be landscaped as a test and a determination will then be made)."
Page 2, Item 2 Line 18 from "...The Forest Lakes Condominium Association) ... to "...The Forest
Lakes Golf and Tennis Club Building#1)."
Page 2, Item 4 Line 5 from ... T sections at the main entrance and the T section at the Southern end)
... to "...the T sections at the main entrance)."
Page 3, Item 4, Line 6 from" ... pipes sized to handle the necessary velocity) ... to pipes sized to
handle the necessary volume)."
Page 3, Item 4, Line 9 from"... minor grade changes to Lakes 15 and 18) ... to ...minor grade
changes between Lakes 15 and 18)."
Second by Ms. Fanning. Carried unanimously 4- 0.
1
V. Project Managers Report
1. Budget Report
Ms. Hayes presented the "Forest Lakes MSTU Fund 159, November 3, 2015" for information
purposes and provided an overview of the budget noting:
• $515,400 in revenue is budgeted for FY 2016.
• Commitments total $85,363.31.
• Expenditures to date total $1,747.35.
• Available funds remaining total $428,289.34.
Ms.Arnold noted the debt service for the bond is a separate budget and is not reflected in the FY
2016 Operating Budget.
2. Lake 14 Fountain Repair
Ms. Hayes reported the pump motor in the Lake 14 fountain is broken. Horvath Lake Fountains,
Inc. has submitted a proposal to remedy the issue at a cost of$1,300.
The Committee discussed the repair noting recurring maintenance problems.
Staff will research historical data on fountain repairs and research options for a higher quality
motor or a complete fountain replacement with an extended warranty and report their findings
to the Committee.
The Committee tabled the Fountain pump repair decision to the December 2015 meeting.
Ms. Arnold suggested funds be conserved for the drainage project(a priority) and recommended a
budget plan be developed to address ongoing maintenance costs for infrastructure items such as
irrigation, lighting, road maintenance, drainage and landscaping.
Chairman Fogg volunteered to work with Staff to develop a viable plan.
3. Woodshire Lane Fence Damage
Ms. Hayes reported the fence at poles 32/33 is broken. Staff will obtain an estimate for the repair.
Chairman Fogg motioned to authorize Staff to repair the damaged fence on Woodshire Lane at
a cost Not-To-Exceed$500.00. Second by Mr. Barry. Carried unanimously 4—0.
VI. New Business
None
VII. Old Business
1. Ground Zero Estimate—Front Entrance Proposal
Ms. Hayes presented a proposal from Ground Zero Landscaping for front entrance plantings in the
amount of$496.10. The Committee discussed the selection of Croton species noting photographs
must be presented for selection approval prior to installation.
2
Chairman Fogg moved to approve Ground Zero,Inc. contract#E270, dated October 21, 2015
for plant replacement at the front entrance round-about at a cost Not-To-Exceed$496.10.
Photographs for Croton species selection approval to be submitted to the Committee prior to
installation. Second by Ms. Fanning. Carried unanimously 4—0.
2. Traffic Pattern at the Front Entrance on Pine Ridge Road
Ms. Arnold discussed the Committee's traffic pattern concerns at the entrance to the commuinty
with the Road and Bridge Maintenance Division and was advised the Division does not propose to
alter the existing entry/exit at this time.
VIII. Committee Member Comments
Mr. Barry requested an update on the proposed drainage project.
Ms. Hayes responded stating a Purchase Order has been created for Agnoli, Barber and Brundage to
perform storm calculations and a modeling analysis. Staff is waiting for the firm to present a Scope of
Work proposal for engineering and permitting for installation of a pump system.
IX. Public Comment
Jessa Olson, resident, commented on the numerous times the front entrance plants have been
replaced and questioned if the appropriate species are being selected.
Chairman Fogg noted the round-about at the front entrance is being planted as a test area and the
Committee is aware of the issue.
Next Meeting Date
December 1,2015 10:00 A.M.
Forest Lakes Condo Association Clubhouse
1058 Forest Lakes Drive,Naples Fl,34110
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 11:09 A.M.
FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE
George Fogg, Chairman
3
The Minutes were approved by the Committee on , as presented , or as
amended
III
4
FOREST LAKES MSTU
FUND 159
January 5,2016
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (182,400.00) $ - $ (145,852.58) $ (36,547.42)
2 DEL AD VALOREM $ - $ - $ - $ -
3 FIFTH THIRD 0/N INTEREST $ - $ - $ (15.30) $ 15.30
4 INVESTMENT INTEREST $ (1,000.00) $ - $ (741.14) $ (258.86)
5 INTEREST TAX COLLECTOR $ - $ - $ - $ -
6 REVENUE STRUCTURE $ (183,400.00) $ - $ (146,609.02) $ (36,790.98)
7 TRANSFERS FROM PROP APP $ - $ - $ - $ -
8 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
9 CARRY FORWARD GEN $ (341,200.00) $ - $ - $ (341,200.00)
10 NEG 5%EST REV $ 9,200.00 $ - $ - $ 9,200.00
11 TRANSFERS&CONTRIB $ (332,000.00) $ - $ - $ (332,000.00)
12 TOTAL REVENUE $ (515,400.00) $ - $ (146,609.02) $ (368,790.98)
Agnoli,Barber&Brundage Stormwater Engineering Service 4500164074 $ 10,000.00
Agnoli,Barber&Brundage Stormwater Engineering Service 4500163806 $ 2,570.00
Windham Studuio,Inc. Landscape Architect 4500163805 $ 4,550.00
13 ENGINEERING FEES $ 5,000.00 $ 17,120.00 $ - $ (12,120.00)
14 ENGINEERING FEES OTHER $ - $ - $ - $ -
15 INDIRECT COST REIMBURS Direct Pay $ 6,800.00 $ 6,800.00 $ - $ -
16 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500163080 $ 4,000.00 $ 1,450.00 $ - $ 2,550.00
Ground Zero Base Level Maintenance 4500163080 $ 10,545.00 $ 3,955.00
Hannula Landscaping Swale Maintenance 4500163409 $ 31,400.88 $ 8,971.68
17 OTHER CONTRACTUAL $ 89,800.00 $ 41,945.88 $ 12,926.68 $ 34,927.44
18 OTHER CONTRACTUAL $ 1,000.00 $ - $ - $ 1,000.00
19 ELECTRICITY FP&L Electricity 4700002751 $ 14,400.00 $ 10,316.79 $ 2,763.21 $ 1,320.00
20 WATER AND SEWER City of Naples Reclaimed Water 4700002775 $ 1,300.00 $ 1,675.38 $ 324.62 $ (700.00)
21 RENT EQUIPMENT JM Todd Copier/Printer Lease(shared) 4500163346 $ 300.00 $ 133.06 $ 133.06 $ 33.88
22 INSURANCE GENERAL Collier County Insurance Direct Pay $ 600.00 $ 600.00 $ - $ -
23 SPRINKLER SYSTEM MAIN Irrigation Parts $ 500.00 $ - $ - $ 500.00
24 MULCH Forestry Resources Mulch 4500163398 $ 600.00 $ 560.00 $ - $ 40.00
25 LIGHTING MAINTENANCE $ 5,000.00 $ - $ - $ 5,000.00
26 OTHER MISCELLANEOUS Juristaff,Inc. Transcriptionist 4500162805 $ 3,200.00 $ 2,547.56 $ 452.44 $ 200.00
27 OFFICE SUPPLIES Staples Advantage Office Supplies 4500162385 $ 300.00 $ 172.56 $ 27.44 $ 100.00
28 COPYING CHARGES JM Todd Monthly CPC (shared) 4500163436 $ 300.00 $ 223.14 $ 76.86 $ 0.00
Siteone Landscape Fertilizer 4500163365 $ 306.84 $ 266.91
Diamond Fertilizer Fertilizer 4500163366 $ 231.90 $ -
29 FERT HERB CHEM $ 600.00 $ 538.74 $ 266.91 $ (205.65)
30 MINOR OPERATING EQUIP SHI International Microsolf Desktop Pro 4500163738 $ - $ - $ 189.62 $ (189.62)
31 OTHER OPERATING SUPPLIES $ 200.00 $ - $ - $ 200.00
32 OPERATING EXPENSE $ 133,900.00 $ 84,083.11 $ 17,160.84 $ 32,656.05
r
33 TRANS TO 111 UNINCOR $ 48,400.00 $ - $ - $ 48,400.00 :?
34 TRANS TO 259 FOREST LAKES DEBT $ 100,000.00 $ - $ - $ 100,000.00
35 TRANSFERS $ 148,400.00 $ - $ - $ 148,400.00
36 Budget Trans from Appraiser $ 3,200.00 $ - $ 376.62 $ 2,823.38
37 Budget Trans from Tax Collector $ 3,800.00 $ - $ 3,514.05 $ 285.95
38 TRANSFERS CONST $ 7,000.00 $ - $ 3,890.67 $ 3,109.33
39 RESERVE FOR CAPITAL OUTLAY $ 1,400.00 $ - $ - $ 1,400.00
40 RESERVES FOR FUTURE CONST $ 224,700.00 $ - $ - $ 224,700.00
41 RESERVES $ 226,100.00 $ - $ - $ 226,100.00
42 TOTAL BUDGET $ 515,400.00 $ 84,083.11 $ 21,051.51 $ 410,265.38
Total Available Balance $ 410,265.38
Plus Commited And Not Spent $ 84,083.11
Estimated Cash $ 494,348.49
Estimated Cash Less
Uncollected Ad Valorem Taxes $ 457,801.07
145,888,273 FY 11 Final Taxable Value
132,933,552 FY 12 Final Taxable Value
129,715,669 FY 13 Oct Taxable Value
129,977,881 FY 14 Oct Taxable Value
140,171,072 FY 15 Oct Taxable Value
152,741,666 FY 16 July Taxable Value
8.97% Adj.15 to 16
Property Tax Limitation Impact
FY 16 Gross Taxable Value 152,741,666 FY 16 FY 15 Debt Service Operations Total
Minus:New Const.Annex. 248,866 Millage 1.1940 1.1022 2.7532 0.5228 3.2760
Plus:Amendment#1 TV Component 0 401,700 76,300 478,000
Adj.Taxable Value 152,492,800 Extension 182,374 154,497 ''' ; ",.$$D 4,$600
FY 15 Levy 154,497 441 if-O _ 61000
Rolled Back Rate(less Amend.One) 1.0131 Variance 106,100 133,000
91%of Rolled Back Rate 0.9220 91%of 1.2468 1.0865
HLF, Inc. Proposal
18781 Nalle Road
North Fort Myers, FL 33917 Date Proposal#
HLF,INC. 12/30/2015 123015FL
239-567-3030 I HLFinc @yahoo.com Manufacturing and Installing Quality
www.HorvathLakeFountains.com Lake Fountains Since 1995
Prepared For:
Forest Lake
Harry Sells, Michelle Arnold
3299 East Tamiami Trail, Ste 103
Naples, FL 34112-5746 Rep Project
Forest Lakes
239-252-5841 MichelleArnold @colliergov...
Description Cost
Our New Lake Fountains Include all ** of the following: 6,750.00
**Submersible motor with pump
**Nozzle-Three tier
**Float Assemble;float is a black four section 34" rotocast UV-inhibited polyethylene.
**All float assemblies are assembled with stainless steel angle iron,stainless steel bolts
**Control Panel
**150' Motor and light cable
**2-36 watt LED lights clear
2-1.5 HP Lake Fountains @$3,375.00 each=$6,750.00
230 Volts,Single Phase
3Tier
Project Location: Forest Lakes
Warranty:3 Years on Pump and Motor, 1 Year on Lights
Please sign and return via email to:
hlfinc @yahoo.com
or fax to:239-567-3230
Authorized Signature Date:
Total $6,750.00
t II ,'
October 2, 2015
Leslie Hayes
Project Manager
Public Transit & Neighborhood Enhancement Dept.
Public Services Division
3299 East Tamiami Trail, Suite 103
Naples, Fla. 34112 -5746
RE: Forest Lakes MSTU 6 Month Interim Maintenance Consulting Services
Leslie:
As requested, we have prepared the following scope of services for your and the MSTU
Committee's review and approval.
This proposal includes 6 months of maintenance consulting services to be provided on a
monthly basis generally coordinated with the M.S.T.U. Advisory Committee monthly meetings.
Understanding of project and required deliverables
We understand this maintenance consulting scope of services to be for the residents of the
Forest Lakes MSTU area to preserve and perpetuate the health and vigor of the existing median
and right-of-way landscaping together with the MSTU Committee and Collier County staff. This
will involve monthly site reviews, monthly MSTU Committee meeting attendance, preparation of
monthly status reports and review of maintenance contractor report sheets.
Proiect Scope
Scott Windham will personally attend all advisory committee meetings and project site walk
throughs. He will also review the General Maintenance Report Sheets and prepare monthly
written reports to inform the committee and county project manager of project status, contractor
performance and related action/resolution items. The monthly status reports will be submitted
to the county project manager a minimum of 3 days prior to the MSTU meetings.
TASK 1. Attend M.S.T.U. Meetings
Windham Studio will attend Forest Lakes M.S.T.0 Advisory Committee monthly meetings. (This
proposal assumes one meeting per month totaling 6 meetings)
TASK 2. Field Review Meetings
Windham Studio will attend one (1) meeting per month in the field with staff to review the
project. Project review will include one (1) hour to complete each site visit. Windham Studio will
attend all of the monthly walk throughs.
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O.Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott@windhamstudio.com
www.windhamstudio.com
TASK 3. Review General Maintenance Report Sheets
Windham Studio will review and comment on the "General Maintenance Report Sheets"which
are required to be submitted by the Maintenance Contractor with pay request submittals.
Windham Studio will review estimates provided by Contractor with recommendations.
TASK 4. Monthly Field Reports
Windham Studio will prepare monthly written and/or oral comments and recommendations
based upon on-site observations of the M.S.T.U. areas addressing: improvements, landscape
plant and irrigation maintenance problems or deficiencies. This includes evaluation of
Contractor performance per contract specifications. Windham Studio will submit the monthly
written report to Collier County Alternative Transportation staff prior to M.S.T.U. meeting.
TASK 5. Reimbursable Expenses
1. Includes reimbursable expenses such as courier services, prints, copies, large format
printing, etc.
Please email or call me if you have any questions.
Sincerely,
Scott D. Windham, ASLA
Landscape Architect, LA 000-1516
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott@windhamstudio.com
www.windhamstudio.com
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