Resolution 2014-05 RESOLUTION 2014-05
A RESOLUTION OF THE BOARD OF SUPERVISORS OF
THE PORT OF THE ISLANDS COMMUNITY
IMPROVEMENT DISTRICT APPROVING THE BUDGET
FOR FISCAL YEAR 2015 AND SETTING A PUBLIC
HEARING THEREON PURSUANT TO FLORIDA LAW
WHEREAS,the District Manager has heretofore prepared and submitted to the Board a
proposed Operating and/or Debt Service Budget for Fiscal Year 2015;a copy of which is
attached hereto, and
WHEREAS,the Board of Supervisors has considered said Proposed Budget and desires
to set the required Public Hearing thereon;
NOW, THEREFORE BE IT RESOLVED BY THE BOARD
OF SUPERVISORS OF THE PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT;
1. The Budget proposed by the District Manager for Fiscal Year 2015 is hereby
approved as the basis for conducting a Public Hearing to adopt said Budget.
2. A Public Hearing on said Approved Budget is hereby declared and set for the
following date,hour and location:
Date: Friday,August 15,2014
Hour: 10:00 a.m.
Location: Orchid Cove Clubhouse
25005 Peacock Lane
Naples, Florida 34114
Notice of this Public Hearing shall be published in the manner prescribed by Florida
Law.
- —)Adopted this 16th day of May,201x:
i ,'°4--C-A. -- ilitict—/
Trine Dillon
Chair so - ----'°-
Calvin Teague
Secretary � � '
Port of the Islands Community Improvement District
Severn Trent Management Services
210 North University Drive, Suite 702 Coral Springs, Florida 33071
Telephone: (954) 753-5841 • Fax: (954) 345-1292
Via Federal Express
May 30,2014
Mr. Leo E. Ochs,Jr. Mr.A. William Moss
Collier County Manager Naples City Manager
3299 Tamiami Trail East City Hall
Suite 202 735 Eighth Street South
Naples, Florida 34112 Naples,Florida 34102
RE: Proposed Annual Operating and Debt Service Budget for Fiscal Year 2015
Dear Messrs. Ochs and Moss:
In accordance with Chapter 190.008(2)(b) of the Florida Statutes, the District is required to
submit to the local governing authorities having jurisdiction over the area included in the
District, for purposes of disclosure and information only, the proposed annual Budget for the
ensuing Fiscal Year at least sixty(60)days prior to the Public Hearing.
The District's Public Hearing is scheduled as follows:
Date: Friday,August 15, 2014
Time: 10:00 a.m.
Place: Orchid Cove Clubhouse
25005 Peacock Lane
Naples,Florida 34114
I am pleased to enclose the District's Proposed Annual Operating and Debt Service Budget for
Fiscal Year 2015 as required by Statute and request you post it to the County's website under
Special Districts. If you have any questions or comments, please feel free to contact me directly
at(239) 245-7118.
Sincerely,
Calvin Teague/js (
District Manager
Enclosure
cc: District Files(agency)
PORT OF THE ISLANDS
Community Improvement District
Annual Operating and Debt Service Budget
Fiscal Year 2015
Version 2-Approved Tentative Budget:
(Approved at 5/18/2014 meeting)
Prepared by:
SEVERN
TRENT
SERVICES
PORT OF THE ISLANDS
Community Improvement District
Table of Contents
Page#
OPERATING BUDGET
General Fund
Summary of Revenues,Expenditures and Changes in Fund Balances ... 1-2
Budget Narrative 3-5
Exhibit A-Allocation of Fund Balances 6
Water and Sewer Fund
Summary of Revenues,Expenditures and Changes in Fund Balances 7-8
Budget Narrative 9-12
Amortization Schedule 13
SUPPORTING BUDGET SCHEDULES,
2014-2015 Non-Ad Valorem Assessment Summary •••••..,,•...•••••••• 14
CIP Schedule 15
Port of the Islands
Community Improvement District
Operating Budget
Fiscal Year 2015
PORT OF THE ISLANDS
Community Improvement District General Fund
Summary of Revenues, Expenditures and Changes In Fund Balances
Fiscal Year 2015 Proposed Budget
AMENDED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015
REVENUES
Interest-Investments $ 5,018 $ 3,324 $ 2,090 $ 1,263 $ 902 $ 2,165 $ 2,153
Net Incr(Decr)In FMV-Invest 3,456 1,580 372 372
Interest-Tax Collector 34 32 -
Special Assmnts-Tax Collector 402,231 402,232 435,400 307,190 128,210 435,400 430,597
Special Assmnts-Discounts (11,204) (8,552) (17,416) (9,356) - (9,356) (17,224)
Other Miscellaneous Revenues 1,575 1,162 1,162
TOTAL REVENUES 399,535 400,191 420,074 300,631 129,112 429,743 415,526
EXPENDITURES
Administrative
P/R-Board of Supervisors 6,200 6,800 7,000 3,500 3,500 7,000 7,000
FICA Taxes 474 520 536 268 268 536 536
ProfServ-Engineering 22,923 18,450 26,000 13,601 9,715 23,316 26,000
ProfServ-Legal Services 38,472 28,245 12,500 8,727 6,234 14,961 14,000
ProfSery-Mgmt Consulting Sery 27,539 28,365 29,216 17,043 12,173 29,216 30,092
Prof Serv-Property Appraiser 6,531 6,531 6,531 6,531 6,531 6,459
Prof Serv-Special Assessment 8,974 9,243 9,520 9,520 9,520 9,806
Auditing Services 3,500 3,500 3,750 3,500 3,500 3,500
Communication-Telephone 36 14 100 -
Postage and Freight 1,071 1,030 1,200 564 403 967 1,200
Rental-Meeting Room 325 300 350 175 175 350 350
Insurance-General Liability 7,690 8,103 9,028 6,068 1,921 7,989 8,787
Printing and Binding 1,239 1,006 1,300 487 696 1,183 1,300
Legal Advertising 831 223 1,000 661 350 1,011 1,000
Miscellaneous Services 890 543 1,380 214 153 367 1,380
Misc-Assessmnt Collection Cost 4,816 4,860 8,708 5,957 2,751 8,708 8,612
Misc-Web Hosting 119 969 1,000 496 504 1,000 1,000
Office Supplies 261 186 500 100 71 171 500
Annual District Filing Fee 175 175 175 175 - 175 175
Total Administrative 132,066 119,063 119,794 74,087 42,413 116,500 121,697
Field
Contracts-Mgmt Services 98,536 97,123 100,000 58,333 41,667 100,000 100,000
Contracts-Landscape 83,115 85,727 82,830 48,317 34,512 82,829 82,830
Electricity-Streetlighting 16,615 18,154 19,000 9,101 6,501 15,602 19,000
Utility-Irrigation 12,670 13,060 12,600 9,516 6,797 16,313 17,000
R&M-Renewal and Replacement 12,325 12.714 30,849 21,440 15,314 36,754 70,000
R&M-Irrigation - 1 - - - -
R&M-Roads&Alleyways 4,000 1,700 2,300 4,000 4,000
R&M-Signage - 1,000 - 1,000 1,000 1,000
Capital Outlay 50,000 - 50,000 50,000 -
Total Field 223,261 226,778 300,280 148,407 158,091 306,498 293,830
I TOTAL EXPENDITURES 355,327 345,841 4202074 222,494 200,504 422,998 415,526
Annual Operating Budget
Fiscal Year 2015 1
PORT OF THE ISLANDS
Community Improvement District General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2015 Proposed Budget
AMENDED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015
Excess(deficiency)of revenues
Over(under)expenditures 44,208 54,350 78,137 (71,392) 6,745
OTHER FINANCING SOURCES(USES)
Operating Transfers-Out - (368,000) (368,000) - (368,000)
Contribution to(Use of)Fund Balance (368,000)
I TOTAL OTHER SOURCES(USES) - - (736,000) (368,000) - (368,000) -
Net change in fund balance 44,208 54,350 (368,000) (289,863) (71,392) (361,255)
FUND BALANCE,BEGINNING 1,162,147 1,206,355 1,260,705 1,260,705 1,260,705 899,450
FUND BALANCE,ENDING $1,206,355 $1,260,705 $ 892,705 $ 970,842 $(71,392) $ 899,450 $ 899,450
Annual Operating Budget
Fiscal Year 2015 2
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2015
REVENUES
Interest-Investments
The District earns interest on the monthly average collected balance for their operating accounts.
Special Assessments-Tax Collector
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for
the operating expenditures during the Fiscal Year.
Special Assessments-Discounts
Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount
for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments.
EXPENDITURES
Administrative
P/R-Board of Supervisors
Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting
at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14
meetings. The fees will be split evenly with the Water&Sewer Fund.
FICA Taxes
Payroll taxes for supervisor salaries are calculated as 7.65%of payroll.
Professional Services-Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly
board meetings when requested, review of invoices,and other specifically requested assignments. The budgeted amount
for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water&
Sewer Fund.
Professional Services-Legal Services
The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board
meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of
Supervisors and the District Manager. The fees will be split evenly with the Water& Sewer Fund based on the percent
budgeted for each fund.
Professional Services-Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Environmental Services, Inc.
Professional Services-Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property
Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative
costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage,and programming. The budget for collection costs was based on 1.5%of the anticipated
assessment collections.
Professional Services-Special Assessment
The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the
District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments.
Annual Operating Budget
Fiscal Year 2015 3
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2015
EXPENDITURES
Administrative (continued)
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting
Firm. Costs will be split evenly with the Water&Sewer Fund.
Postage and Freight
This represents costs associated with actual postage and/or freight used for District mailings including agenda packages,
vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund.
Rentals—Meeting Room
The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The
district anticipates holding 14 meetings. This fee will be split evenly with the Water&Sewer Fund.
Insurance—General Liability
The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability,
storage tank and property insurance. The FY 2015 budget includes an estimated 10% increase of the actual FY 2014
premium.
Printing and Binding
This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other
special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the
Water&Sewer Fund based on the percent budgeted for each fund.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of
general circulation.The board will advertise for their meetings annually. The fees will be split with the Water&Sewer Fund
based on the percent budgeted for each fund.
Miscellaneous Services
This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year.
Miscellaneous-Assessment Collection Costs
The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida
Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel,forms, supplies,
data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for
the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater.
The FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections.
Miscellaneous-Web Hosting
The District expects to incur costs associated with Web Hosting.
Office Supplies
Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects.
Annual District Filing Fee
The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community
Development.
Annual Operating Budget
Fiscal Year 2015 4
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2015
EXPENDITURES
Field
Contracts-Mgmt Services
The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field
management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount
are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district.
Contracts-Landscape
Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,902($82,830/year).
Electricity-Streetlighting
The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads.
Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street
lighting from Orchid Cove.
Account No. Service Address
0051120000 0 Eveningstar Cay
4941120000 Newport Drive
5741120000 262 Stella Maris
Utility-Irrigation
The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common
areas that the District is required to maintain.
R&M-Renewal and Replacement
Various costs incurred as needed including but not limited to the entrance,monuments,lighting and lake mgmt.
R&M-Roads&Alleyways
Expenses incurred while maintaining District roadways.
R&M-Signage
This category includes costs for maintaining or replacing signage throughout the District.
Capital Outlay
Monies spent on capital improvement projects as identified by the board.
Annual Operating Budget
Fiscal Year 2015 5
PORT OF THE ISLANDS
Community Improvement District General Fund
Exhibit"A"
Allocation of Fund Balances
AVAILABLE FUNDS
Amount
Beginning Fund Balance-Fiscal Year 2015 $ 899,450
Net Change in Fund Balance-Fiscal Year 2015
Reserves-Fiscal Year 2015 Additions -
Total Funds Available(Estimated)-9/30/2014 899,450
ALLOCATION OF AVAILABLE FUNDS
Assigned Fund Balance
Operating Reserve-First Quarter Operating Capital 103,882 (1)
Subtotal 103,882
Total Allocation of Available Funds 103,882
Total Unassigned(undesignated)Cash $ 795,569
Notes
(1) Represents approximately 3 months of operating expenditures
Annual Operating Budget
Fiscal Year 2015 6
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Summary of Revenues,Expenses and Changes in Net Assets
Fiscal Year 2015 Proposed Budget
AMENDED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015
OPERATING REVENUES
Interest-Investments $ 2,686 $ 337 $ 578 $ 210 $ 150 $ 360 $ 285
Water Revenue 41,089 41,561 45,000 31,071 22,194 53,265 45,000
Sewer Revenue 62,574 64,573 70,000 46,442 33,173 79,615 70,000
Irrigation Fees 82,528 91,707 100,000 57,012 40,723 97,735 95,000
Meter Fees 2,500 2,500 2,500
Net Incr(Decr)In FMV-Invest 6,435 2,942 693 693
Special Assmnts-Tax Collector 1,048,559 1,048,562 1,135,025 800,801 334,225 1,135,026 1,139,500
Special Assmnts-Discounts (29,206) (22,294) (45,401) (24,389) (24,389) (45,580)
Disposition of Fixed Assets (105,502)
Other Miscellaneous Revenues 5,045 6,895 8,399 8,399
1 TOTAL OPERATING REVENUES 1,116,708 1,234,283 1,305,202 922,739 430,465 1,353,204 1,304,205
OPERATING EXPENSES
Personnel and Administration
P/R-Board of Supervisors 6,200 6,800 7,000 3,500 3,500 7,000 7,000
FICA Taxes 474 520 536 268 268 536 536
ProfServ-Engineering 22,923 18,450 26,000 13,601 9,715 23,316 26,000
ProfServ-Legal Services 38,472 28,245 12,500 8,727 6,234 14,961 14,000
ProfServ-Mgmt Consulting Sery 27,652 28,482 29,336 17,113 12,223 29,336 30,216
ProfServ-Property Appraiser 17,025 17,025 17,025 17,025 - 17,025 17,093
ProfServ-Special Assessment 7,655 7,885 8,122 8,122 - 8,122 8,366
ProfServ-Utility Billing 9,053 - - -
Auditing Services 3,500 3,500 3,750 3,500 3,500 3,500
Communication-Telephone 36 14 100
Postage and Freight 696 786 1,200 619 442 1,061 1,200
Rental-Meeting Room 325 300 350 175 175 350 350
Insurance-General Liability 7,690 7,577 9,028 6,068 1,921 7,989 8,787
Printing and Binding 930 754 1,300 487 696 1,183 1,300
Legal Advertising 670 162 1,000 661 350 1,011 1,000
Miscellaneous Services 2,265 2,467 2,600 723 516 1,239 2,600
Misc-Assessmnt Collection Cost 12,660 12,670 22,701 15,528 7,173 22,701 22,790
Office Supplies 305 214 500 100 71 171 500
Depreciation Expense 321,266 491,203 -
Total Personnel and Admin 479,797 627,054 143,048 92,717 46,784 139,501 145,237
Water-Sewer Comb Services
Contracts-Mgmt Services 299,592 302,932 309,533 180,561 128,972 309,533 309,533
Contracts-Other Services 1,750 1,750 1,750 1,750 1,750
Contracts-Generator Maintenance - 1,750
Communication-Teleph-Field 4,033 4,595 4,512 2,748 1,534 4,282 4,512
Utility -General 81,516 80,034 83,000 50,377 35,984 86,361 87,000
R&M-Irrigation 38,517 9,845 20,500 22,331 15,951 38,282 35,000
R&M-Water Plant 45,712 47,699 14,000 11,498 8,213 19,711 20,000
Annual Operating Budget
Fiscal Year 2015 7
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Summary of Revenues, Expenses and Changes in Net Assets
Fiscal Year 2015 Proposed Budget
AMENDED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2012 FY 2013 FY 2014 APR-2014 SEP-2014 FY 2014 FY 2015
R&M-Waste Water Plant 82,093 26,338 45,000 11,876 8,483 20,359 15,000
Misc-Bad Debt 2,079 1,267 99 99
Misc-Licenses&Permits 5,375 4,375 4,500 6,375 6,375 6,375
Cap Outlay-Water Plant - 4,000 59,732 24,597 84,329
Cap Outlay-Waste Water Plant 20,000 20,000 20,000 50,796
Total Water-Sewer Comb Srvcs. 560,667 478,835 506,795 347,347 243,733 591,080 529,966
Debt Service
Principal Debt Retirement - 514,758 - 514,758 514,758 532,827
Interest Expense 174,899 150,783 140,601 11,717 128,884 140,601 122,533
Total Debt Service 174,899 150,783 655,359 11,717 643,642 655,359 655,360
TOTAL OPERATING EXPENSES 1,215,363 1,256,672 1,305,202 451,781 934,159 1,385,940 1,330,563
Operating income(loss) (98,655) (22,389) - 470,958 (503,694) (32,736) (26,358)
OTHER FINANCING SOURCES(USES)
Interfund Transfer-In - - 368,000 368,000 - 368,000
Contribution to(Use of)Fund
Balance - - - -
1 TOTAL OTHER SOURCES(USES) - 368,000 368,000 - 368,000 -
Change in net assets (98,655) (22,389) 368,000 838,958 (503,694) 335,264 (26,358)
TOTAL NET ASSETS,BEGINNING 7,647,201 7,548,546 7,494,536 7,494,536 - 7,494,536 7,829,800
TOTAL NET ASSETS,ENDING $7,548,546 $7,494,536 $7,862,536 $8,333,494 $(503,694) $7,829,800 $7,803,442
Annual Operating Budget
Fiscal Year 2015 8
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2015
I REVENUES
Interest-Investments
The District earns interest income on their operational accounts.
Water Revenue
Based on prior year's budget and water consumption and anticipated use.
Sewer Revenue
Based on prior year's budget and waste water consumption and anticipated use.
Irrigation Fees
Based on prior year's budget and irrigation water consumption and anticipated use.
Special Assessments-Tax Collector
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for
the debt service expenditures during the Fiscal Year.
Special Assessments-Discounts
Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount
for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments.
EXPENDITURES � �
Administrative
P/R Board of Supervisor Salaries
Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting
attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board
members paid for attending 14 meetings. The fees will be split evenly with the General Fund.
FICA Taxes
Payroll taxes for supervisor salaries are calculated as 7.65%of payroll.
Professional Services-Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly
board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split
evenly with the General Fund.
Professional Services-Legal Services
The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board
meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the
Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund.
Professional Services-Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Management Services, Inc.
Annual Operating Budget
Fiscal Year 2015 9
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2015
[EXPENDITURES
Administrative (continued)
Professional Services-Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property
Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative
costs shall Include, but not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage, and programming. The FY2015 budget for collection costs was based on 1.5% of the
anticipated assessment collections.
Professional Services-Special Assessment
The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the
District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments.
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting
Firm. The fees will be split evenly with the General Fund.
Postage and Freight
This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and
other correspondence.The fees will be split with the General Fund based on the percent budgeted for each fund.
Rentals—Meeting Room
The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. The
district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund.
Insurance—General Liability
The District currently has its Insurance Policy with the Florida Municipal Insurance Trust.The FY 2015 budget includes an
estimated 10%increase of the actual FY 2014 premium.
Printing and Binding
Copies used in the preparation of agenda packages, required mailings,and other special projects. The budgeted amount
for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund
based on the percent budgeted for each fund.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper
of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the
General Fund based on the percent budgeted for each fund.
Miscellaneous Services
This includes bank charges and any miscellaneous expenses that may be incurred during the year.
Miscellaneous-Assessment Collection Cost
The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,
administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data
processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the
actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The
FY2015 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections.
Office Supplies
Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. The fees
will be split with the General Fund based on the percent budgeted for each fund.
Annual Operating Budget
Fiscal Year 2015 10
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2015
EXPENDITURES
Field
Contracts-Mgmt Services
The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field
management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount
are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district.
Contracts-Generator Maintenance
Preventative generator maintenance services will be provided by Superior Power.
Communication—Teleph—Field
Century Link and Sprint provide communication services to the District. The following accounts are included in this line
item:
Vendor Description Annual Amount
Century Link Plant Land Line (239-642-9219) $3,180
Century Link Plant Fax Line (239-642-9392) 504
Simplex Grinnell Alarm Monitoring 744
Sprint Automated svc to notify Bob of power failures 84
Total $4,512
Utility-General
The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste
water plant.The estimated cost is based on prior year's average monthly electric bills and anticipated use.
Account No. Service Address Svc.Type
9741120000 25000 E.Tamiami Irrigation
1941120000 0 Port of the Islands Irrigation
3841120000 119 Newport Drive Irrigation
7841120000 Union Road Irrigation
0941120000 245 Stella Marts Drive Lift Station
1841120000 0 Newport Drive Lift Station
7624900000 160 Cays Drive Lift Station
6941120000 0 Cays Drive Lift Station
3083520000 0 Newport Drive Lift Station
3941120000 86112700 P Islands Waste Water
R&M—Irrigation
Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant.
R&M—Water Plant
Repair and maintenance costs associated with the water plant.
R&M—Waste Water Plant
Repair and maintenance costs associated with the waste water plant.
Miscellaneous-Licenses& Permits
Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual
drinking water license and waste water regulatory fee.
Annual Operating Budget
Fiscal Year 2015 11
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2015
EXPENDITURES
Field (continued)
Capital Outlay—Waste Water Plant
Funds spent on capital improvement projects for the waste water plant.
• Ww-23$30,796 SCADA AND CONTROL PANEL
• Ww-24$20,000 MBR MEMBRANES
Debt Service
Principal Debt Retirement
Principal payment due on Series 2010 bond.
Interest Expense
Interest payment due on Series 2010 bond.
Annual Operating Budget
Fiscal Year 2015 12
PORT OF THE ISLANDS
Community Improvement District
Debt Amortization
Series 2010 Bond
Period Coupon Debt Annual Debt
Ending Principal Rate interest Service Service
11/1/2014 $,01,266.55 $61266.55
5/1/2015 $532,826.51 3.510% $61,266.55 $594,093.06 $655,359.61
11/1/2015 $51,915.45 $51,915.45
5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62
11/1/2016 $42,236.12 542,236.12
5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62
11/1/2017 $32,217.04 $32,217.04
5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60
11/1/2018 $21,846.30 $21,846.30
5/1/2019 $611,667.01 3.510% $21,846.30 $633,513.31 $655,359.61
11/1/2019 $11,111.55 $11,111.55
5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62
Total 03,490,971.68 $441,186.02 $3,932,157.68 53.932,157.68
Annual Operating Budget
Fiscal Year 2015 13
Port of the Islands
Community Improvement District
Supporting Budget Schedules
Fiscal Year 2015
PORT OF THE ISLANDS
Community Improvement District
Port of the Islands Community Improvement District
Non-Ad Valorem Assessment Roll
FY 2014-2015
Product Main'.ERC Maint/ERC W/S ERC W/S Standby W/S Capital Total per
Type Allocation $ 395 Allocation L $1,128 Product
$417 $711
Hotel Room 1.00 $395 0.60 $250 $427 $1,073
Condo Unit 1.00 $395 0.80 $334 $569 $1,298
Single Family 1.00 $395 1.00 $417 $711 $1,524
Comparison FY 2014 to FY 2015
Product Total Total Increase %
Type FY 2015 FY 2014 (Decrease) Change
Hotel Room $1,073 $1,074 ($2) 0%
Condo Unit $1,298 $1,299 ($1) 0%
Single Family $1,524 $1,524 $0 0%
Annual Operating Budget
Fiscal Year 2015 14
PORT OF THE ISLANDS
Community Improvement District All Funds
Capital Improvement Program-Status Report
Updated thru 4/30/14
ROADS PROGRAM
PROJECT FY 2014 PAID IN FY PAID PROJECT
NO. PROJECT NAME OR DESCRIPTION (II Izl INCEPTION TO FY 2015 FY 2016 FY 2017 FY 2018 STATUS
ESTIMATE 2014 DATE to
, ; 'Y . p` R4'4();i 0, m r w r %113 , . ♦ r: to s sa
a
,
q
N w
as.. ,�i r..... ..:.. .I . . -�a // .�r"I ill` d .i
Total General Fund $ 50,000 $ - $ $ - $ — $ • $ ti
IRRIGATION PROGRAM
I 1.9 IVFO Ire 76l1p pump $ $ $ $ $ $ $ - ST•tabled
natal 1rnIgalian Program I$ -I$ - $ - $ - $ - $ -I$
WATER PROGRAM
W-14A Construction of New Water Treatment Plant $ 25,200 $ 25,200 $ 4,409,326 $ - $ - $ - $ - HM Project
4
W-14B Inspection of New Water Treatment Plant $ - $ • $ 440,894 $ - $ - $ $ - HM Project
New water meter replacement program to Include
backflow prevention (Replace+/-20%per year
W-15 for 4 years) $ 55,129 $ 34,532 $ 230,097 $ - $ - $ - $ - ST project
W-19 Video surveillance and monitoring $ - $ • $ - $ - $ 10,000 $ - $ - ST project
W-20 "Spare parts $ ".$ - $ - $ - $ - $ - $ -\ST project
W-22 Fire hydrant raptor and roplaGament $ 4,000 $ $ 3,090 $ $ $ $ - ST project
Total Water Program $ 84,329 $ 59,732 $ 5,083,406 $ • $ 10,000 S • $ -
WASTEWATER PROGRAM
combined
W W-23 SCADA and control panel for lift stations $ - $ - $ 77,137 $ 30,796 $ 30,796 $ 30,796 $ • w/W W26
WW-24 MBA Membranes, $ 20,000 $... $ $ 20,000 $. 20,000 $. - $ - ST
Total Wastewater Program $ 20,000 $ - $ 77,137 $ 50,796 S 50,796 $ 30,796
Total WateriSenslar Fund!$ 104,3291$ 59,732!$ 5,180,543 I$ 50,796 I$ 80,7981$ 30,796 I S
NOTE The The amounts shown in the'FY 2014 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project
between October 1,2013 and September 30,2014.
NOTE 121: The amounts shown in the'PAID IN FY 2014'column reflects project expenses incurred between October 1,2013 and September 30,2014. The total
of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements.
NOTE 131: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present.
15
Annual Operating Budget
Fiscal Year 2015