10/19/2015 Minutes c,, V= V:. T t\-\
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MINUTES OF MEETING .— _------
HERITAGE GREENS g
COMMUNITY DEVELOPMENT DISTRIC
The regular meeting of the Board of Supervisors of the Heritage Greens Community
Development District was held on Monday, October 19,2015 at 6:00 p.m. at the Heritage Greens
Community Center,2215 Heritage Greens Drive,Naples,Florida.
Present and constituting a quorum were:
Jim Marshall Vice Chairman
Marsha Coghlan Assistant Secretary
John Jordan Assistant Secretary
Also present were:
Calvin Teague District Manager
The following is a summary of the minutes and actions taken at the October 19, 2015
Heritage Greens CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
A. September 21,2015 Audit Committee Meeting
B. September 21,2015 Regular Board Meeting
There being no comments,
On MOTION by Ms. Coghlan seconded by Mr. Marshall
with all in favor the minutes of the September 21, 2015
Audit Committee Meeting and the minutes of the
September 21,2015 meeting were approved.
THIRD ORDER OF BUSINESS Audience Comments
There not being any,the next item followed.
FOURTH ORDER OF BUSINESS Old Business
A. Resident Data Base Update
o The new call box has been installed and all the new information has been entered.
o The cost of the project was$831.36 which includes labor,supplies and postage.
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October 19,2015 Heritage Greens C.D.D.
o It took three days to complete. Fifty-nine additional forms were printed; nine sheets of
labels,and 255 letters and envelops with postage were sent.
o Mr. Marshall received a list of homeowners from the Collier County Tax Records and
sorted by neighborhood association.
o Mr. Marshall asked that Mr. Faircloth go to each association to verify the homeowner and
who is renting. lie prepared a form to be filled out by homeowner or renter.
o Mr. Marshall noted Crestview has four different associations.
B. Security Contract Update
o Mr. Teague discussed the Kent Security Contract. The contractor had a change in
leadership so staff was still waiting for confirmation of the contract.
o Mr.Faircloth will continue to follow up.
o Mr. Marshall noted the District is requesting Severn Trent submit a proposal to take over
the call box totally, including data management and physical management. Severn Trent
would probably need to hire a subcontractor to do this.
o Mr. Marshall has received bad feedback from several residents regarding the call box.
o Guard hours and gate hours opening and closing were discussed at length.
o Beginning November 1, 2015 when the clock goes back one hour, the guard will start at
7:00 p.m.and leave at 3:00 a.m. The gates will close at 7:15 p.m. and reopen at 4:00 a.m.
On MOTION by Mr. Jordan seconded by Ms. Coghlan with
all in favor the Board approved, beginning November 1,
2015 when daylight savings time ends, the guard hours will
start at 7:00 p.m. and the guard will leave at 3:00 a.m. and
the gates will close at 7:15 p.m. and will reopen at 4:00 a.m.
c Mr. Marshall will handle the signs indicating the change in hours for the guard and the
gates.
C. Proposal for Guard Gate Bathroom
o Mr. Jordan reviewed the proposal for replacing the tiling in the bathroom.
o The Board felt the proposal cost of$750 was too high.
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October 19,2015 Heritage Greens C.D.D.
On MOTION by Mr. Marshall seconded by Mr. Jordan
with all in favor the Board tabled this issue until the
next Board meeting.
D. Northeast Property Brazilian Pepper Removal
o The high school is willing to work with the District on Brazilian pepper removal.
o PJM Landscaping was given the contact person at the school.
o Staff will get more information.
FIFTH ORDER OF BUSINESS New Business
A. Vertex Fountain Maintenance Renewal
o The Board discussed the Vertex Fountain maintenance renewal.
o Before agreeing to the renewal,the Board felt staff should speak with Mr.Ed Napier who
may be able to provide a quote.
B. Traffic Engineering Feedback
o The County responded "no" to the request for stop signs to the entrance to the
community.
C. Golf Cart Rental Agreement
o Golf cart rental is $1,500 per year. The Board discussed this and then decided to
terminate the lease.
On MOTION by Mr. Marshall seconded by Ms. Coghlan
with all in favor the Golf Cart Rental lease was terminated.
D. Daily News Delivery
o The paper requested early access to the community for paper delivery, however, this was
not needed now that the gates will open at 4:00 a.m.
SIXTH ORDER OF BUSINESS Manager's Report
A. Follow-Up Items—Vehicle Violations Report
o There were two items reported in September on the Vehicle Violations Report.
o Signage at the school crossing was discussed.
o A bid was received from Fast Signs for four signs stating"No Parking Standing Stopping
Anytime"and one"Stop" sign.
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October 19,2015 Heritage Greens C.D.D.
On Motion by Mr. Jordan seconded by Ms. Coghlan with
all in favor the proposal from Fast Signs for signs at the
school crossing was approved at a not-to-exceed amount of
$250.
o Mr. Teague presented the Engagement Letter from Grau & Associates to perform the
audit for Fiscal Years 2015 through 2017.
o The proposal for cleaning the guardhouse was discussed.
o The contractor, Crystal Clean, is requesting a monthly fee of$195 which includes once
per month of exterior window cleaning; to include window cleaning twice per month,the
cost is$265.
o The Board requested staff obtain more bids.
B. Motion to Assign Fund Balance
There being no questions or comments,
On Motion by Mr.Jordan seconded Ms. Coghlan with all in
favor the Board approved the motion to assign fund balance
as presented.
C. Financial Statements
There being no questions or comments,
On MOTION by Ms. Coghlan seconded by Mr. Jordan with
all in favor the financial statements for the period ending
September 30,2015 were accepted.
o Mr. Teague reviewed the non-compliance letter from Collier County, Growth
Management Division, regarding the private storm water system. The County stated the
District PUD private storm water system is in need of corrective repair to match with the
permitted construction plans.
o Mr. Faircloth together with the District Engineer will follow up with repairs.
SEVENTH ORDER OF BUSINESS Attorney's Report
There being no report,the next item followed.
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October 19,2015 Heritage Greens C.D.D.
EIGHTH ORDER OF BUSINESS Engineer's Report
There being no report,the next item followed.
NINTH ORDER OF BUSINESS Supervisors' Requests and/or Comments
That not being any,the next item followed.
TENTH ORDER OF BUSINESS Audience Comments
o Comments were made regarding the distance from the curb for the hydrant markers, about
sidewalk/gutter cleaning,signage enforcement and safety in the community.
ELEVENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Marshall seconded by Ms.
Coghlan with all in favor the meeting adjourned at
7:21 p.m.
Cam.
Calvin Teague Jim a .11
Secretary Vi,e Chairman
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