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10/19/2015 AgendaHeritage Greens Community Development District Board of Supervisors George Coombs, Chairman Calvin Teague, District Manager Jim Marshall, Vice Chairman Greg Urbancic, District Counsel Marsha Coghlan, Assistant Secretary James Carr, PE, District Engineer Henry Michaelson, Assistant Secretary John Jordan, Assistant Secretary Meeting Agenda October 19, 2015 — 6:00 p.m. 1. Roll Call �i 2. Approval of the Minutes � 0 A. September 21, 2015 Audit Committee Meeting B. September 21, 2015 Regular Board Meeting 3. Audience Comments 4. Old Business A. Resident Data Base Update B. Security Contract Update. C Proposal for Guard Gate Bathroom D. Northeast Property Brazilian Pepper Removal 5. New Business A. Vertex Fountain Maintenance Renewal B. Traffic Engineering Feedback C. Golf Cart Rental Agreement D. Daily News Delivery 6. Manager's Report A. Follow -Up Items — Vehicle Violations Report B. Motion to Assign Fund Balance C. Financial Statements 7. Attorney's Report 8. Engineer's Report 9. Supervisors' Requests and /or Comments 10. Audience Comments 11. Adjournment NEXT MEETING IS SCHEDULED FOR NOVEMBER 16, 2015. District Office: Meeting Location: 210 N. University Drive, Suite 702 Heritage Greens Community Center Coral Springs, Florida 2215 Heritage Greens Drive 954-753 -5841 Naples, Florida www.heritagegreenscdd.org NaptjCS 43attH NtWS Sales Rep: lvonne Gori (N9103) Phone: (239) 262 -3161 Email: ivonne.gori@napiesnews.com Date: 09/25/15 Account Number: 531310 (N027769) Company Name: HERITAGE GREENS COMMUNITY Contact Name: Email: Jatte .Ben- Hayon@stservices.com Address: 210 N UNIVERSITY DR #702, CORAL SPRINGS, FL, 33071 Phone: (954) 753-0380 Fax: (954) 755-6701 1 agree this ad is accurate and as ordered. Notice of Meetings Heritage Greens Community Development District The Board of Supervisors of the Heritage Greens Community Development District will hold their meetings for Fiscal Year 2016 at 6:00 p.m. at the Heritage Greens Community Center, 2215 Heritage Greens Drive, Naples, Florida on the third Monday of each month as indicated below: October 19, 2015 November 16.2015 January 18, 2016 February 22, 2016 March 21, 2016 April 18, 2016 May 16, 2016 June 20.2016 July 18, 2016 August 15, 2016 September 19, 2016 There may be occasions when one or more Supervisors will participate by telephone. Meetings may be continued to a date, time, and place to be specified on the record at the meeting. Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (9 54) 753 -5841 at least two calendar days prior to the meeting. if you are hearing or speech impaired, please contact the Florida Relay Service at (800) 955- 8770 for aid in contacting the District Office. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. MIMI to This is a proof of your ad scheduled to tun on the dates indicated below. Please confirm placement prior to deadline by contacting your account rep at (239) 262 -3161 . Ad Id: 713957 P.O. No.: Total Cost: $453.36 "lag Line: Notice of Meetings Heritage Greens C Start Date: 10/01/15 Stop Date: 10/01/15 Number of Times: I Class: 16180 -Notice Publications: ND- Naples Daily News, ND- intemet- naplesnews.com Calvin Teague District Manager October 1, 2015 No. 713957 Thank you for your business. Our commitment to a quality product includes the advertising in our publications. As such, Journal Media Group reserves the right to categorize, edit and refuse certain classified ads. Your satisfaction is important. If you notice errors in your ad, please notify the classified depart- ment Immediately so that we can make corrections before the second print date. The number to call is 239 - 263 -4700. Allowance may not be made for errors reported past the second print date. The Naples Daily News may not issue refunds for classified advertising purchased in a package rate; ads purchased on the open rate may be pro- rated for the remaining full days for which the ad did not run. 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' a) Q (D m O'' a) N' C (D a! Li Ni 0: a• 19- QJI O: a)I n C O a) am a Cal N (n. m a E u,o c (L):o oa 'c > o U i ' O` o3 :. cn O! a7 U: a) O7 a; C f0I @i c Y! C: Q all D " C O' o, Oi N 7i aJ >, 01 j C� mom o� j N'- > I o' �i o. N d pm i � cl C � p (0 O. a ni ,a, a3. �. >: m N `, > co �; N' cola a) m a. L i c of Z' C o ° a a ni �...._ > ail >; I 3 a; c`ol c`o! o o vi 3: N N N 00=2 ! n j Oi,o Z i st' I ' 0+.Lo 0.3' Z v .. Lo • I r N 1 O: a3 O — F— m d O; 1 F— a) j m ! g.. (~n ("a a, U) z): co of to of i w, C7 o w 01 Lu 01(D o uj 0,0 o w 0 Ln @earthr From: "Alberto Potacno" <aP ilaencT@Y h°°`(X[' Date: Monday, ocwbcr 05, 2015 1:35 FM To: <S6jfl(a)eft"nLnec> Subject: guard gatebadwom Tearout existing vinyl. Remove and reset 1 tjolet. Install file straight. Supply and install marble threshold_ Total = $750.00 Sent from Yahoo Mail on Android Face I of l 1o1512015 IN Aquatic Vertex t stems, Inc. 5'.__ _.._�_. ..__. _' Water Features fake 8 Wetland Management Services lake Aeration Systems 8 Floating Fountains September, 2415 Mr. Chris Pepin Heritage Greens CDD c/o Severn Trent Management Services 5911 Country Lakes Drive Fort Myers, Florida 33905 RE: Account #5284»8 Notice of Automatic Renewal Dear Mr. Pepin: The anniversary date of your FOUNTAIN CLEANING program is December 1, 2015. Reminder: if bulb replacement is required during our scheduled fountain cleaning, Vertex will automatically replace the bulb and charge its customers for parts cost only. If, however, a customer supplies the bulbs. Vertex will charge a fee tier bulb replacement. Under the terms of your "automatic renewal" agreement, we will extend your program for an additional twelve month.:. Our annual review of your account indicates that costs of services were higher than anticipated: therefore, we are requesting an increase in the payment to maintain your fountain equipment to your satisfaction. FROM: $150.00 Quarterly TO: 5154.00 Quarterly Effective December I, 2015 Please mote that sales,,surlar will he added upon hn-oici ng. You will find that the continuity of this program will help extend the life of your tountain and prevent the high cost of repair. If you have any questions regarding your cleaning program, please give me a call on or before November 1. Otherwise, no action is required at this time and your contract will renew automatically on December 1. We appreciate your business and look forward to another successful year ahead! Sincerely, C'+ N Chris Byrne Sales Manager CB/kr CORPORATE OFFICE 2100 NW 33rd 5rreet Pompano Beach, Ft 37069 1.800.4324302 • Fo..954.977.7877 VA4SYVIate=4t3FPK3ttS� tt,nney«, Foift'laa•1akwlMt� Mfatut iPa.i:'tt,ar x losloiei • Safasob 4 ttilsesbuq Son a "low n } U c o v e m 2 N� S ,52 N � LL d N y J J LLLL J J LL LL J J LL LL J J LL LL J J LL J J LL LL J J LL LL J LL J J J LL J J W W J J LL LL J J LLLL J J LL J J LL W J (� LL J J LL LL J J LL LL J J LL LL J J LL LLLL J J W J J W LL J J LL LL O p LL W Q OHM p�o rn W} r 7} a r2 M '� o m p Xrn �XUNQ °(0�p p t0 (7 m C7 Zrr a Ogg lC Im Z N W [noU UONiU 0: 'd> U' m0: �:,I umiU faS OO27 U` mQ(LMm 7vQ�o0 m�i ��o C N E U E a(iy O t l0 ` U a ay k] E V' @ Vi N O "e @@ C Ni U is > O C N 'C ° y W O a m a O "� ryco O 5 ov @ ._ @ 2 O a 'G rn @� U a0 a 'v N_ @u F W m 'O c E @� (J d @ @@ @pv is U ty0 `Sam U1 (Y =� N = [a = ma> @ o m . 8 'c E o »'[ui ° 'G c $LL S y G 'O O c v c 0 LL 8� '� N@ O> Y Y V C > L j U N@ @ V> C= Q l0 O O �° O o y 4 g>� __ E= N U @S m US d �U� m e y.+9- t c N > d Z m p N => c S 3 _NU y> y t—UO� m L d mm 2i [n v C9 J 2 !n ai m m x > UU @ O2= (n > @ H (� ?� 8 f7 ULS�C7O�"' (n x= U Q @ N [n N NCO > (7 C8 �n m .0 �U�� D m m y o3 �S m M(7 >_iA >y m W m N G C m a d v Eg J�5 ° `E9E3 3 @_ > >cocmFm m =mEmmmmmmm� m �L >� ° ; rn 0 ?i @ 3 c c S J c c m� J 2 c s@ �i c S J c c 9'2 � J— c c J C7 c J J c c S S@ c c� J c J 3 E N E �' N _ J pcj c @ J 3 (l) 7 o C N 7 [n 3 @ 7 7 (n En >> (n Cn 7 w U) 7 7 Cn U1 O U1 N c c c U' E Lu O [n a0 J d [n 3 J J J y C y c C C C C. C C C y � . C C 'N O C C ,4C .bC C C .4G C C .♦ .S C C .S C C U c a c C C O p `p N N d 4$ U 7 c O vNC�B 0 _ a G N y S U c N U �M u> a M m a N UI O N = N N WN O c+0 !n fn r W M- 00 O)O C0 t0 h to l[1 n V Op r 10 N O N to l!] IN+ O $ CC a o C C r C cfi C N C C C C C C O^ r N 'm N ry r t N ,C N El r O� N 01 C .� r r N (0 r r (0 @ r r c0 N r N m m N r m lO '- N t6 t0 r2 . �D �G rd I� N v N "L` @ W N � N @ 15 "O @ 'E a D# � O) "@ N •- C> N m U N �f> N O cU zz�zzE° �G° G�z��zzzzzzzzzzzz <��gazaazazaad�dd�° °OmN<� r�b 3 4; ;4 e r (.q C') ii� r W 35 N m a 0 C a (7 �Z3 a O 7 N � t0 ID (O la (O (a ca t� 10 (O � n n i�- N. in (p w Cn O r N tm O In cp I� CO m N N N M N N N N FASTSIGNS, ESTIMATE: 348 67671 More than fast. More than signs- Estimate Data: 10/12/2015 12:54:50PM FASTSIGNS Page 1 of 1 Salesperson: Mackenzie Bledsaw 12211 S. Cleveland Ave. Phone: 239 - 274 -0744 Entered By: Mackenzie Bledsaw Ft. Myers, FL 33907 Fax: 239 - 274 -3151 Date Printed: 10/12/2015 1:04:38PM Email: 348 @fastsigns.com Project Description: 18x12" Alum signs No Parkikng (no arrows); 10" Metal Stop sign Customer: Heritage Greens CDD 5911 Country Lakes Blvd Ordered by: Justin Faircloth Ft. Myers, FL 33905 Phone: (239) 245 -7118 x 306 Email: justin.faircloth @stservices.com Dear Justin: Thank you for considering FASTSIGNS of Fort Myers for your sign needs. If you have any questions, please call meat 239 - 274 -0744 or e-mail me at 348 @fastsigns.com. Sincerely, Mackenzie Bledsaw CSR PRODUCT DESCRIPTION QTY SIDES H x W UNIT COST TOTALS Aluminum .040 Aluminum .040 with printed vinyl 4 1 18 x 12 $33.21 $132.84 applied. Color: Black on White Text: NO PARKING STANDING STOPPING ANYTIME Max - Metal Non reflective stop sign 1 1 10 x 10 $24.28 $24.28 Text: STOP TERMS: Payment due upon order placement. ESTIMATE RECEIVED /APPROVED BY: X CUSTOMER SIGNATURE P.O. /Credit Card # Bill To: Heritage Greens CDD Attention: Justin Faircloth 5911 Country Lakes Blvd Ft. Myers, FL 33905 DATE Exp: / More Than Fast More Than Signs. TM SYSTEMIFASTSIGNS CRYSTAL Estk- I.FIIDI Thank You for choosing FASTSIGNS Copyright © 2015 FASTSIGNS International, Inc Line Item Total: $157.12 Tax Exempt Amt: $157.12 Subtotal: $157.12 Taxes: $0.00 Total: $157.12 Deposit Required: $157.12 Thank You for choosing FASTSIGNS Copyright © 2015 FASTSIGNS International, Inc Faircloth, Justin From: FASTSIGNS 348 <FASTSIGNS.348 @fastsigns.com> Sent: Monday, October 12, 2015 1:09 PM To: Faircloth, Justin Subject: brackets Attachments: bal imagejpg; cbl chevron_bracketjpg Hi Justin - I found these two options for mounting the new NO Parking signs. The chevron bracket are $65ea and the other one is only $14.50 ea - the latter would mount to the top of the post and we'd have to make sure to order the correct angle for perpendicular installation Here is a description of each: Product Name: Adjustable Chevron Brackets Description: . Signs can be adjusted to a desired angle after the sign post has been driven • Position of the sign post itself is no longer critical • Bracket allows sign to be seen from both directions • Holds 12 "x18" and 18 "x24" signs Item Code: CB1 Item Description: Adjustable Chevron Bracket Product Name: Economy Street Sign Brackets Description: • Economy street name sign brackets for use with U- Channel Posts • Mounting screws included Item Code: BA1 Item Description: Bracket to attach Flat Sign to a U- Channel Post, 3 318" slot Mackenzie Bledsaw FASTSIGNS@ of Fort Myers 1348 fastsigns.com 12211 S. Cleveland Ave., Fort Myers, FL 33907 Phone: 239 - 274 -0744 j Fax: 239- 274-3151 www.fasts�ns. com13�8 1 Bill To: Heritage Greens CDD c/o Severn Trent Services 210 N. University Dri Ste # 702 Coral Springs, FL 33071 Date: 10/17/2015 Crystal Cleaning Agreement Ship to: Heritage Greens Guard House at entrance of 2215 Heritage Greens Dr Naples, FL 34119 Estimate: 1613 Rep: NE We are pleased to quote the following REVISED scope of work for Heritage Greens CDD / Severn Trent Services. GUARD ROUSE CLEANING IX PER WEEK UNLESS OTHERWISE NOTED: ENTRY DOORS: Clean glass entry doors to remove marks, finger prints and smudges. De- cobweb interior and exterior of guard house. Remove debris from decorative trim around guardhouse. RESTROOMS: Clean & Sanitize Restrounrs. Includes wiping/cleaning toilets, sinks & urinals inside and out. Washing mirrors and other wall fixtures, dusting walls partitions and light fixtures. Restocking ROLL paper towels and soap dispensers from customer provided stock. Empty trash receptacles and replace liners as needed from customer provided stock. OFFICE AREAS: Vacuum all rugs & carpeted areas. Sweep and wet mop all hard surface flooring with disinfectant neutral cleaner. Wet wiping down of surfaces including interior window sill, furniture, wall decorations, lighting fixtures, under phones and other desk implements, remove dead bugs from desk and ledges. Remove cobwebs from corners of walls, etc. Empty trash receptacles and replace liners as needed from customer provided stock. Monthly Service Fee: $195.00 (INCLUDES IX PER MONTH EXTERIOR WINDOW CLEANING) Monthly Service Fee: $265.00 (INCLUDES 2X PER MONTH EXTERIOR WINDOW CLEANING) Monthly Service Fee: $344.00 (INCLUDES WEEKLY EXTERIOR WINDOW CLEANING) Ala Carte Service Fee: $50.00 - ON DEMAND EXTERIOR WINDOW CLEANING PLEASE CIRCLE THE DESIRED WORK FROM THE CHOICES ABOVE. Taxable Sale * Price includes: Commercial cleaning equipment and cleaning solutions, supervised and trained personnel. Florida State Sales and Use Tax (when applicable) is not included. * Upon acceptance of this proposal the Customer and /or any property management company hired by the customer hereby agrees NOT to offer employment to any employees or subcontractors that worked for SWFL Crystal Clean LLC for a period of 24 months following termination of this agreement. Violation of this non - compete agreement will result in liquidated damages due to S WFL Crystal Clean equal to three (3) times annual billings for the customer. * All prices are good for 90 days from the date of the estimate. Either party may terminate this agreement upon 30 days written notification. * The Customer agrees to pay any costs incured by Crystal Clean to collect past due money owed to Crystal Clean. A late fee of .04% per day will be assessed to invoices not paid within 30 days Crystal Clean Signature Date 3120 Winkler Ave. Sttitc 14 Fort Myers. FL 33916 Tel 239 936 7700 Fax 239.936 7005 Agreement Accepted by: (Customer Signature) Date ww%v.CleaningFortMycrs.com Faircloth, Justin From: Nestor Espana < Nestor @cleaningfortmyers.com> Sent: Saturday, October 17, 2015 3:08 PM To: Faircloth, Justin Cc: Nestor Espana Subject: RE: Heritage Greens CDD - Update Mr. Faircloth, I forgot to tell you that the price for cleaning the grout & detail cleaning interior fixtures by wiping down with a clean wet cloth & neutral disinfectant cleaner will cost $150.00. From: Nestor Espana Sent: Saturday, October 17, 2015 2:41 PM To: Faircloth, Justin Cc: Nestor Espana Subject: RE: Heritage Greens CDD - Update Greetings & Happy Saturday Mr. Faircloth, I hope you and yours are well. Thanks for taking a few moments to meet with me at Heritage Greens Guardhouse yesterday. As per our conversation and as promised attached is the revised proposal for Heritage Greens Guardhouse including additional details that we've been doing to accommodate the guard's requests and the different frequencies of exterior window cleaning. Please let me know how the board would like to proceed. Thank you. As always, please let us know if there is anything else we can do for you or your organization. Regards, Nestor Aiitonio Espalilia Cell # 239 - 887 -7773 Office# 239 -936 -7700 Fax # 239 - 936 -7065 For great cleaning tips and to learn more about Crystal Clean visit our website at: www.cleaninqfortmyers.com This e -mail message and attachments hereto are intended only for the use by addressee(s) named herein and should not be shared with any other parties. This email may contain confidential information including, but not limited to, pricing and company policies and therefore should remain confidential. If you are not the intended recipient of this e -mail message, you are hereby notified that any dissemination, distribution or copying of this e-mail, and any attachments hereto, Is strictly prohibited. If you receive this e- mail in error, you must immediately notify this office at 2391936 -7700 and permanently delete the original message, attachments and any copies thereof and destroy any printouts of this e-mail message and its attachments. From: Faircloth, Justin [mailto: Justin .Faircloth @stservices.com] Sent: Tuesday, October 13, 2015 2:52 PM HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT Motion: Assigning Fund Balance as of 9/30/15 The Board hereby assigns the FY 2015 Reserves as follows: Operating Reserve $58,697 Reserves — Drainage $ 6,000 Reserves - Fountains $ 5,500 Reserves - Irrigation System $ 7,500 Reserves -Roads and Sidewalks $35,251 Reserves - Signage $ 1,000 Reserves -Wall Painting $ 6,000 Reserves -Wall Replacement $12,786 HERITAGE GREENS Community Development District Financial Report September 30, 2015 Prepared by HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Statement of Revenues. Expenditures and Changes in Fund Balances General Fund SUPPORTING SCHEDULES Non -Ad Valorem Special Assessments Cash and Investment Report Bank Reconciliation Check Register Page 1 Page 2 - 3 Page 4 Page 5 Page 6 Page 7 - 8 HERITAGE GREENS Community Development District Financial Statements (Unaudited) September 30, 2015 HERITAGE GREENS Community Development District General Fund Balance Sheet September 30, 2015 ACCOUNT DESCRIPTION TOTAL ASSETg Cash - Checking Account $ 39,276 Acct Receivable- Returned Items 25 Investments: 58,697 Money Market Account 176,850 SBA Account 632 TOTAL ASSETS $ 216,783 LIABILITIES Accounts Payable $ 20,071 Accrued Expenses 1,867 TOTAL LIABILITIES 21,938 FUND BALANCES Assigned to: Operating Reserves 58,697 Reserves - Drainage 6,000 Reserves - Fountains 5,500 Reserves- Irrigation System 7,500 Reserves - Roads and Sidewalks 35,251 Reserves - Signage 1,000 Reserves - Wall Painting 6,000 Reserves - Wail Replacement 12,786 Unassigned: 62,111 TOTAL FUND BALANCES $ 194,845 TOTAL LIABILITIES & FUND BALANCES $ 216,783 Report Date: 10/8/2015 HERITAGE GREENS Community Development District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30, 2015 General Fund ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES 7,200 6,200 1,000 551 Interest - Investments $ 400 $ 400 $ 490 $ 90 Interest - Tax Collector - - 7 7 Special Assmnts- Tax Collector 242,903 242,903 242,905 2 Special Assmnts- Discounts (9,716) (9.716) (8,762) 954 Other Miscellaneous Revenues - - 425 425 Gate Bar Code /Remotes 1,200 1,200 1,250 50 TOTAL REVENUES 234,787 234,787 236,315 1,528 EXPENDITURES Administration P/R -Board of Supervisors FICA Taxes ProfServ- Engineering ProfServ-Legal Services ProfServ-Mgmt Consulting Sery ProfSery - Property Appraiser ProfServ- Special Assessment ProfSery -Web Site Development Auditing Services Postage and Freight Insurance - General Liability Printing and Binding Legal Advertising Misc -Bank Charges Misc - Assessmnt Collection Cost Office Supplies Annual District Filing Fee Total Administration 7,200 7,200 6,200 1,000 551 551 474 77 1,000 1,000 1,099 (99) 2,000 2,000 4,656 (2,656) 38,081 38,081 38,081 (4,013) 3,644 3,644 3,644 1,731 5,463 5,463 5,463 - 650 650 814 (164) 3,200 3,200 3,200 - 850 850 570 280 8,225 8,225 7,557 668 1,000 1,000 1,082 (82) 1,500 1500 873 627 575 575 696 (121) 4,858 4,858 4,682 176 175 175 162 13 175 175 175 - 79,147 79,147 79,428 (281) Public Safety Contracts - Security Services 48,000 48,000 49,117 (1,117) Contracts -HVAC 350 350 189 161 Contracts - Sheriff 3,000 3,000 7,013 (4,013) Communication - Telephone 1,500 1,500 1,731 (231) Electricity - Entrance 2,200 2,200 1,937 263 Utility - Water & Sewer 900 900 712 168 Lease - Carts 1,500 1,500 1,500 - R &M -Gate 7,000 7,000 138 6,662 Report Date: 10/8/2015 2 HERITAGE GREENS Community Development District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30, 2015 Genera/ Fund ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) R &M- Gatehouse 1,130 1,130 1,020 110 Op Supplies - Transmitters 1,200 1,200 1,309 (109) Op Supplies - Gatehouse 800 800 613 187 Cap Outlay - Equipment 6,200 6.200 - 6,200 Total Public Safety 73,780 73,780 65,279 8,501 Landscape Services Contracts - Landscape 18,000 18,000 21,276 (3,276) Contracts - Preserve Management 2,000 2,000 1,760 240 Electricity - Irrigation 2,200 2,200 2,046 154 R &M- Renewal and Replacement 1,000 1,000 - 1,000 R &M- Canals 2,600 2,600 1,840 760 R &M- Fountain 2,700 2,700 1,969 731 R &M- Grounds 4,000 4,000 1,763 2,237 R &M- Irrigation 1,500 1,500 628 872 R &M- Preserves 100 100 - 100 Misc - Special Projects 8,000 8,000 1,415 6,585 Total Landscape Services 42,100 42,100 32,697 9,403 Road and Street Facilities Electricity - Streetlighting 11,000 11,000 10,446 554 R &M- Drainage 2,500 2,500 - 2,500 R &M -Roads & Alleyways 2,000 2,000 800 1,200 R &M- Sidewalks 3,000 3,000 - 3,000 Traffic Signage Rehabilitation 1,260 1,260 - 1,260 Reserve - Roadways 20,000 20,000 9,400 10,600 Total Road and Street Facilities 39,760 39,760 20,646 19,114 TOTAL EXPENDITURES 234,787 234,787 198,050 36,737 Excess (deficiency) of revenues Over (under) expenditures - - 38,265 38,265 Net change in fund balance FUND BALANCE, BEGINNING (OCT 1, 2014) FUND BALANCE, ENDING $ - $ - $ 38,265 $ 38,265 156,580 156,580 156,580 $ 156,580 $ 156,580 $ 194,845 Report Date: 10/8/2015 3 HERITAGE GREENS Community Development District Supporting Schedules September 30, 2015 HERITAGE GREENS Community Development District Non -Ad Valorem Special Assessments - Collier County Tax Collector Monthly Collection Distributions For the Fiscal Year ending September 30, 2015 Date Received Net Amount Received Discount/ (Penalties) Amount Collection Costs Gross Amount Received Assessments Levied FY 2015 $ 242,905 Allocation % 100% 11/12/14 1,536 87 31 1,654 11/14/14 21,248 904 434 22,585 11/25/14 111,443 4,739 2,274 118,456 12/12114 65,327 2,732 1,333 69,392 01/06/15 4,865 154 99 5,118 01/29/15 9,501 238 194 9,934 03/05/15 2,674 37 55 2,766 03/31/15 7,509 14 153 7,676 05/05/15 2,100 (45) 43 2,098 06/03115 931 (28) 19 922 06/22/15 2,326 (69) 47 2,305 TOTAL $ 229,460 $ 8,762 $ 4,682 $ 242,905 % Collected 100% Report Date, 10/8/2015 4 HERITAGE GREENS Community Development District ACCOUNT NAME GENERAL FUND Cash and Investment Balances September 30, 2015 BANK NAME MATURITY YIELD BALANCE Operating Account - Checking SunTrust n/a Money Market Account BankUnited n/a State Board Account SBA n/a 0.10% $39,276 0.45% $176,850 0.18% $632 Total $216,759 Report Date: 1018/2015 5 Heritage Greens CDD Bank Reconciliation Bank Account No. 9920 Statement No. 09 -15 Statement Date 9/3012015 GIL Balance (LCY) 39,276.31 GIL Balance 39,276.31 Positive Adjustments 0.00 Subtotal 39,276.31 Negative Adjustments 0.00 Ending GIL Balance 39,276.31 Difference 0.00 SunTrust Bank - GF Statement Balance Outstanding Deposits Subtotal Outstanding Checks Differences Ending Balance Posting Document Document Date Typo No. Description Outstanding Checks 9/2212015 Payment 003157 JOHN L. JORDAN TotalOutstanding Checks ............................ .. ......................... _............................................................. 39,461.01 0.00 39,461.01 184.70 0.00 39,276.31 Amount 184.70 184.70 Cleared Amount Difference 0.00 184.70 184.70 6 7 9 2 g 8 "! N 8 O O O N N 2 2 :2 a C\i u°� ^ rn rz w 9 E Q 0 4 d d d d d m p pN c t7 �My N N O �op O o� 8 o gi o� $ 8 z z z d = 1dG C rn S2 3 c L Z _ J W L c Q w LU w a c CL Ix v a a a C 7 in O r v o v �t, z asap Z _ c Q z P LLJ Q T y ° z w a a a w, V t°i C9 U cn U H N y O U C � W m LU U) N N N Y, r m O 'L 4i O rn C7 Js U E a r a c d £ o to = r w w = r- w cn 3 o z u3 a u� d cn Ui d 0D O a cxVp c�Ni O > O i� c4 v o 0 U pN� ? Of ui zz x a CD � m co z Q m N w x 8 14 � }n J x N m C W J �- g O N m x J f~A Z o _ o Q Q 8 U -� C3 F A r d N W a > '^ > _ 'n > h > 'n > '' > ''� w '`$ w H w O W °3 V W °a W W W- W W W S = a3 = a! = aS = 35 = a5 = of = rn 7 k 2 3 lut a § \ ) uj ) ) ) ) \ \ \ 2 @ ( y \ o k ( § uj k ) k (a \_ 4\ k § q } _< ] LU § )\ ft f f e 4 \ 2 \ LU u % ....... C9 - 3 m 3 m - Df � \ j \ \ } � r- f o E ) /) \ ! § = m g k } o ° « } � k 4 ) w { ] ■ 2 3 \ uj \ \ \ 2 @ ( y \ o b ( § uj { (a \_ k § k _< ] LU § ft f f e 4 \ 2 \ LU u % ....... C9 - 3 m 3 m - Df § ~ j � r- f o E ) /) \ = m ■ 3 \ uj \ ) § ( \ i b ( § uj { � 'i ft f f e ° 2 \ LU u % ....... 3 7 3± 3 m 3 m k § & k 8 Heritage Greens Community Assoc Inc C/O Resort Management 2685 South Horseshoe Drive, #215 Naples, F134104 RE: Private Stormwater System Non - Compliance Dear Sir: While inspecting the Collier County public stormwater system to collect information for the Stormwater Asset Inventory Program (SAIP), Collier County staff noticed that the Heritage Greens PUD private stormwater system is in need of corrective repair to match with the permitted construction plans available for our review. The Heritage Greens PUD stormwater system was designed to alleviate flooding and improve the quality of the stormwater that flows from your development. Having a stormwater discharge control structure constructed or modified differently than permitted can cause flooding in your development as well as allow pollutants to enter water bodies and possibly degrade the water quality. During the recent inspection the following conditions were observed about your control structure: ® Missing or undersized skimmer on the control structure There is supposed to be a skimmer mechanism constructed of aluminum structural plate and bolted to the front of the structure so there is an 8" space between the front of the control structure box and the skimmer. See the attached plan sheet with the red clouded area identifying the control structure and skimmer detail. Currently the skimmer is not installed. Please consult with the design engineer for reconsideration of the skimmer design. The design discharge is 9,6 cubic feet per second, which if forced to flow through the skimmer as currently designed would have a velocity of approximately 3.5 feet per second which could be a restriction to flow. It is recommended that the maximum velocity through a skimmer be 1.5 feet per second or less, but your design engineer should be able to advise you on this matter of installing a proper skimmer. The skimmer needs to extend from at least 6" below the bottom of the weir discharge slot to the top of the reconstructed control structure box. Additionally please provide approximately 1.5' to 2' of clear distance from the bottom of the skimmer to the ground under and around it and include erosion protection measures to prevent possible scour. ® Physical dimensions do not match with approved /permitted plans Control Structure CS107 has been constructed 1' shorter than designed and permitted. From engineer certification information it is identified that the bottom of the weir discharge slot is at the proper elevation of 12' NGVD. The top of the box and grate is supposed to be at elevation 14' NGVD which would make the weir discharge slot 2' tall. Please correct this discrepancy by increasing the height of the control structure box and reinstalling the grate. ® Other: Status of abandoned Control Structure CS104 Control Structure CS104 was supposed to have been blocked_ (Note: This is the original stormwater discharge point that connected under Immokalee Road to the Immokalee Road Canal before the development was modified to cease discharging north and instead discharges to the southeast through Control Structure CS107. The modification occurred to prevent the canal from flowing backwards into Heritage Greens.) Instead the structure is still there with just the weir discharge slot concreted shut, which still provides a piped connection to the Immokalee Road Canal. OperationsStpportDlvision - 2885 Sash Horseshoe Drive • Naples, Florida 34104.239.252 -8192 - www.coiiergov.net Best Management Practices for maintenance dictate that: • Broken or missing skimmers be repaired or replaced. • Structures that are filled with dirt or debris be cleaned out and maintained on a regular basis. Vegetation is cleared to a minimum 20 -foot radius of the control structure inlet. • You inspect and regularly maintain your entire stormwater system on a regular basis. This information is being provided so you can take the appropriate steps to correct the identified issue(s). Attached please find a map /picture of where the issue was observed which is where the Heritage Greens PUD private stormwater system connects to the Collier County public stormwater system. Upon completion of the requested maintenance and /or repairs, please notify me so the County can update its records. if you would like further information about stormwater system management (i.e. lakes, swales, pipes, inlets, preserves, etc) or water quality, please visit httoWww + colliereov net /index asox ?12age =7485 or email us at pollution controlCia colliereov.net If you need further information about the location/ design of your private stormwater system please check with Collier County Records at (139) 252 -5730. A response to this letter (reply letter, e-mail or telephone call) identitying the intended course of action would be �:_ thic n....t thirty !z0) days appreciaieu w�t�„�+ ��c ".-n ., �- - - Sincerely, Rdar ?R41 Robert Wiley, Principal Project Manager Collier County Growth Management Department Operations Support Division 2885 S. Horseshoe Drive Naples, FL 34104 Tel. No. 239 - 252 -2322; FAX No. 239- 252 -6552 E -mail: RobertWiley @colliergov.net .docx r V V I O a 0 +r 0 0 a� 0 0 R 0 v W spol Poo 0 c� ----------- I CI , 1 1 t , Tj A2 I 4-mt '!4g Si -e�`o ii to x A ti li I CI , 1 1 t , Tj A2 I 4-mt '!4g Si -e�`o ii to x A ti li CI , 1 1 t , Tj A2 I 4-mt '!4g Si -e�`o ii to x A ti li I 4-mt '!4g Si -e�`o ii to x A ti li -e�`o ii to x A ti li i i a Grau & Associates CERTIFIED PUBLIC ACCOUNTANTS October 7. 2015 To Board of Supervisors Heritage Greens Community Development District 210 N. University Drive, Suite 702 Coral Springs, FL 33071 2700 North Military Trail " Suite 350 Boca Raton, Florida 33431 (561) 994 -9299 • (800) 299 -4728 Fax (561) 994 -5823 www.graucpa.com We are pleased to confirm our understanding of the services we are to provide Heritage Greens Community Development District, Collier County ( "the District ") for the fiscal years ended September 30, 2015 - 2017, with the option for annual renewals thereafter. We will audit the financial statements of the governmental activities and the major fund, including the related notes to the financial statements, which collectively comprise the basic financii i statements of Heritage Greens Community Development District as of and for each of the fiscal years ended September 30, 2015 -2017, with the option for annual renewals thereafter. In addition, we will examine the District's compliance with the requirements of Section 218.415 Florida Statutes. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD &A), to supplement the District's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the District's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis. 2) Budgetary comparison schedule Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whoie. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of Arredcaa and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the District and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the District's financial statements. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis -of- matter or other -matter paragraphs. If our opinion on the financial statements is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report, or may withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the District's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that the District is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. I i Heritage Greens Community Development District 2 Examination Objective The objective of our examination is the expression of an opinion as to whether the District is in compliance with Florida Statute 218.415 in accordance with Rule 10.556(10) of the Auditor General of the State of Florida. Our examination will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and will include tests of your records and other procedures we consider necessary to enable us to express such an opinion. We will issue a written report upon completion of our examination of the District's compliance. The report will include a statement that the report is intended solely for the information and use of management, those charged with governance, and the Florida Auditor General, and is not intended to be and should not be used by anyone other than these specified parties. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis -of -matter or other -matter paragraphs. If our opinion on the District's compliance is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the examination or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report, or may withdraw from this engagement. Management Responsibilities Management is responsible for the financial statements and all accompanying information as well as all representations contained therein. Further, management is responsible for compliance with Florida Statute 218.415 and will provide us with the information required for the examination. The accuracy and completeness of such information is also management's responsibility. As part of the audit, we will assist with preparation of your financial statements and related notes in conformity __..__ tivith U,S.__gensr .11y__acc®pted accounting principles based on information provided by.yOLL ThNSa. nnnandd services do not constitute an audit under Govemment Auditing Standards and such services will not be conducted in accordance with Govemment A.,d;ting Standards Your agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. In addition, you will be required to make certain representations regarding compliance with Florida Statute 218.415 in the management representation letter. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. Management is responsible for establishing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management is reliable and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is also responsible for making a!I financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all infumiatiun of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities Include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. As part of our engagement, we may propose standard adjusting, or correcting journal entries to your financial statements. You are responsible for reviewing the entries and understanding the nature of the proposed entries and the impact they have on the financial statements. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. Heritage Greens Community Development District 3 With regard to using the audit's report, you understand that you must obtain our prior written consent to reproduce or use our report in bond offering official statements or other documents. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Audit Procedures — General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures — Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Audit Procedures— Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the District's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Engagement Administration, Fees, and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. The audit documentation for this engagement is the property of Grau & Associates and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Grau & Associates personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. Notwithstanding the foregoing, the parties acknowledge that various documents reviewed or produced during the conduct of the audit may, be Heritage Greens Community Development District 4 public records under Florida law. The District agrees to notify Grau & Associates of any public record request it receives that involves audit documentation. Our fee for these services will not exceed $2,800 for the September 30, 2015 audit. The fees for fiscal year 2016 and 2017 will not exceed $2,900 and $3,000, respectively, unless there is a change in activity by the District which results in additional audit work or if Bonds are issued. The audit documentation for this engagement will be retained for a minimum of five years after the report release date. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Invoices will be submitted in sufficient detail to demonstrate compliance with the terms of this agreement. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out -of- pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary. we will discuss it with you and arrive at a new fee estimate This agreament may he renewed each year Thereafter subject to the mutual agreement by both parties to all terms and fees. The fee for each annual renewal will be agreed upon separately. The District has the option to terminate this agreement with or without cause by providing thirty (30) days written notice of termination to Grau & Associates. Upon any termination of this agreement, Grau & Associates shall be entitled to payment of all work and /or services rendered up until the effective termination of this agreement, subject to whatever claims or off -sets the District may have against Grau & Associates. We will provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our 2013 peer review report accompanies this letter. We appreciate the opportunity to be of service to Heritage Greens Community Development District and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, Grau & Associates Racquel McIntosh RESPONSE: This letter rectly sets forth the un ers and' g itage Greens Community Development District. By. Date: Heritage Greens Community Development District 5 Copeland Southern Enterprises, Inc. -------------------- - - - - -- -------------------------------------------- - - - - -- -------------------------------- PROFESSIONAL SERVICES AGREEMENT BETWEEN COPELAND SOUTHERN ENTERPRISES, INC. AND Heritage Green Community Development District OWNER INFORMATION: OWNER'S ADDRESS: 2215 IIeritaee Greens Drive. Naolcs. Fl 34119 BILL TO THE ATTENTION OF: Justin Faircloth, Assistant District Manager Heritage Greens, Collier County Drainage and 107 WORK DESCRIPTION: Modify Control Structures 104 and 107 to Meet Collier County Drainage code. REMARKS: l) All residents and Golfers should be notified of work and work areas before work begins. 2) Elevations used and shot will be based on Elevation given on Engineers Detail sheets for Control Structures 104 and 107. DATE: 11/04/2015 OWNER INFORMATION: TELEPHONE NO.: (239) 245 -7118 / 306 Fax Nu: (239) 245 -7120 E -MAIL: Justin .Fairelothia?stservices.com, PROJECT MANAGER: Scott Copeland FEE AND TYPE: Time & Materials based upon the Rate Schedule in effect at the time service is rendered. Estimated Fees: Not -To- Exceed Fixed Fee based upon the Rate Schedule in effect at the time service is rendered: $ Lump Sum Fixed Fee: $ 2175.00 Total Fees: % 2175.nn Dear Justin Faircloth Pursuant to your request, Copeland Southern Enterprises, Inc. is pleased to submit the following proposal for Drainage Modifications done to CS 104 and 107 For the above - referenced project: SCOPE OF SERVICES (Limited to the following): 1. MOT will be set up around work areas to insure safety for local residents and visitors during the work hours. 2. A 3 man crew will remove existing grate from Control Structure 104 and install an 38 "X 50" #5052 Aluminum Plate and seal to the top of the CS with Butyl rubber material used for culvert as an gasket and install 6 Stainless Steel anchor bolts 3. Crews will form and pour a new Inlet top 2.04 ft above existing Flow Line weir for CS 107 for a final top ofgrate and skimmer Elev. Of 14.04 as per Engineer Design Detail Sheet. 4. Once CS 107 top has been poured than a newly built 1/4" Alum. # 5052 Skimmer will be installed and anchored to the Control Structure with Stainless Steel anchor bolts in 6 locations as shown in Engineers Detail Sheet. 5. CS 107 new skimmer will be installed with top level with the Control Structure and will be 2.54' down from the top of box or 6" below discharge weir in structure to an Elevation of 11.50 It as shown in Engineers Detail Sheet. 6. Crew will dig out below skimmer 2 It of material and back fill around structure as described in Collier County's notes once modifications to structure has been completed and Coconut erosion Blanket will be installed in repaired areas. 7. Work is estimated to take 4 days to repair and to complete the Control Structure Modifications. 8. MOT will be removed once all work is completed and work area has been cleaned. Note: Any additional work and services requested, and is not found in this Proposal can be done, but will require additional cost to be paid in full with proposal fee upon the completion of work. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements. If so please sign the contract agreement below and return a copy to our office by Fax or Email. Should you have any questions or need any additional information. Please do not hesitate to call Scott Copeland at 239- 995 -3684 or Mobile # 239 - 707 -6806. Or Fax 239 - 995 -0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there fi-om as identified in the "FEE TYPE" section above. I have read, understand and agree to these Standard Business Terms. Authorized Signature: Typed Name & Title: Date: Agenda Page 14 SECOND AMENDMENT TO THE MANAGEMENT ADVISORY SERVICES AGREEMENT BETWEEN HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT AND SEVERN TRENT ENVIRONMENTAL SERVICES, INC. THIS AMENDMENT is made and entered into this I" day of November 2015, by and between Severn Trent Environmental Services (hereinafter called the Manager) and Heritage Greens Community Development District (hereinafter called the District); WHEREAS, on September 9, 1998 the DISTRICT entered into a Management Advisory Services Agreement (the "Agreement ") with the MANAGER; and WHEREAS, on May 18, 2015 hoth parties agreed to make certain changes to the scope of services and Manager compensation; NOW, THEREFORE, in consideration of the mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree to amend the Agreement as follows: 1. Amendment to the Fee Schedule: is hereby amended to include the following additional language: The compensation is hereby amended to include the following additional language: • Fees not paid by the District: The Manager will charge S75 per lot per estoppel and /or closing statement to the requester for said information. 2. Current Agreement: Except as provided in this Amendment, the other terms and conditions of the Agreement shall remain in full force and effect. In the event of a conflict between the terms of this Amendment and the terms of the original Agreement, the terms of this Amendment shall prevail. 3. Effective Date. This Amendment shall be effective on the 1't day of November 2015. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be duly executed as of the date and year first above written. Pagel of 2 SEVERN TRENT ENVIRONMENTAL. SERVICES, INC. IVA Name: (Print) Title: General Manager Management Services Southeast Page 2 of 2 Agenda Page 15 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT BY Nam Title: Agenda Page 17 HERITAGE GREENS Community Development District Financial Report October 31, 2015 Prepared by HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Statement of Revenues, Expenditures and Changes in Fund Balances General Fund SUPPORTING SCHEDULES Cash and Investment Report Bank Reconciliation Check Register Agenda Page 18 Page 1 ........................... ............................... Page 2 - 3 ........................... ............................... Page 4 ....................................... I.................. Page 5 ........................... ............................... Page 6 - 8 Agenda Page 19 HERITAGE GREENS Community Development District Financial Statements (Unaudited) October 31, 2015 HERITAGE GREENS Community Development District Balance Sheet October 31, 2015 ACCOUNT DESCRIPTION TOTAL ASSETS Current Assets Cash - Checking Account $ 54,830 Investments: 58,697 Money Market Account 126,850 SBA Account 632 Total Current Assets 182,312 TOTAL ASSETS $ 182,312 LIABILITIES Current Liabilities Accounts Payable $ 6,837 Accrued Expenses 2,403 Total Current Liabilities 9,240 TOTAL LIABILITIES 9,240 FUND BALANCES Assigned to: Operating Reserves 58,697 Reserves - Drainage 6,000 Reserves - Fountains 5,500 Reserves- Irrigation System 7,500 Reserves - Roads and Sidewalks 35,251 Reserves - Signage 1,000 Reserves - Wall Painting 6,000 Reserves - Wall Replacement 12,786 Unassigned: 40,338 TOTAL FUND BALANCES $ 173,072 TOTAL LIABILITIES & FUND BALANCES :$:l 82,312 Agenda Page 20 General Fund Report Date: 11/5/2015 Page 1 HERITAGE GREENS Agenda Page 21 Community Development District Genera/ Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending October 31, 2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($} AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest - Investments $ 500 $ 42 $ 1 $ (41) 0.20% Special Assmnts- Tax Collector 242,903 - O0 .DO% Special Assmms- Discounts (9,716) - - 0.00% Gate Bar Code /Remotes 1,100 92 150 58 1164% TOTAL REVENUES 234,787 134 151 17 0,06%. EXPENDITURES Administration 47,000 3,917 3,306 611 7.03% P/R -Board of Supervisors 7,200 600 600 8.33% FICA Taxes 551 46 46 - 8.35% ProfServ- Engineering 1,000 83 - 83 0.00% ProfServ-Legal Services 4,000 333 - 333 0.00% ProfServ-Mgmt Consulting Sery 39,223 3,269 3,269 - 8.33% ProfServ- Property Appraiser 3,644 3,644 3,644 100.00% ProfServ- Special Assessment 5,463 250 - 250 0.00% ProfServ-Web Site Development 650 42 42 157 6.46% Auditing Services 3,200 - 0.00% Postage and Freight 1,500 125 56 69 3.73% Insurance - General Liability 8,691 8,691 7,865 826 90.50% Printing and Binding 1,000 83 131 (48) 13.10% Legal Advertising 1,500 125 - 125 0.00% Misc -Bank Charges 800 67 47 20 5.88% Misc- Assessmnt Collection Cost 4,855 - - 0.00% Office Supplies 175 15 15 0.00% Annual District Filing Fee 175 175 175 100.00% Total Administration 83,627 17,298 15,875 1,423 18.98% Public Safety Contracts- Security Services 47,000 3,917 3,306 611 7.03% Contracts - Cleaning Services 1,920 160 160 8.33% Contracts -HVAC 350 29 - 29 0.00% Communication - Telephone 1,750 146 145 1 8.29% Electricity - Entrance 2,200 183 145 38 6.59% Utility - Water & Sewer 700 58 55 3 7.86% Lease - Carts 1,500 - - 0.00% R &M -Gate 3,000 250 - 250 0.00% R &M- Gatehouse 2,130 178 21 157 0.99% Report Date: 11/5/2015 Page 2 HERITAGE GREENS Community Development District Agenda Page 22 Genera! Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending October 31, 2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD Op Supplies - Transmitters 1,200 100 100 0.00% Op Supplies - Gatehouse 900 75 863 75 0.00% Cap Outlay - Equipment 3,800 317 317 0.00% Total Public Safety 66,450 5,413 3,832 1,581 5.77% Landscape Services 4,000 333 333 0.00% Contracts - Landscape 18,000 1,500 1,381 119 7.67% Contracts - Preserve Management 2,000 - - 0.00% Electricity - Irrigation 2,200 183 165 18 7.50% R &M- Renewal and Replacement 1,000 83 22,405 83 0.00% R &M- Canals 2,600 - - 0.00% R &M- Fountain 2,700 225 75 150 2.78% R &M- Grounds 3,000 250 - 250 0.00% R &M- Irrigation 1,500 125 125 0.00% R &M- Preserves 100 8 8 0.00% Misc- Special Projects 7,000 583 - 583 0.00% Total Landscape Services 40,100 2,957 1,621 1,336 4.04% Road and Street Facilities Electricity - Streetlighting 11,000 917 863 54 7.85% R &M- Drainage 1,500 125 125 0.00% R &M -Roads & Alleyways 2,000 167 167 0.00% R &M- Sidewalks 4,000 333 333 0.00% Traffic Signage Rehabilitation 1,260 105 214 (109) 16.98% Reserve - Roadways 24,850 0.00% Total Road and Street Facilities 44,610 1,647 1,077 570 2.41% TOTAL EXPENDITURES 234,787 27,315 22,405 4,910 Excess (deficiency) of revenues Over(under)expenditures - (27,181) (22,254) 4,927 0.00% Net change in fund balance S $ (27,181) $ (22,254) $ 4,927 0.00% FUND BALANCE, BEGINNING (OCT 1, 2015) 195,326 195,326 195,326 FUND BALANCE, ENDING $ 195,326 $ 168,145 $ 173,072 Report Date: 11/512015 Page 3 Agenda Page 23 HERITAGE GREENS Community Development District Supporting Schedules October 31, 2015 HERITAGE GREENS Community Development District Agenda Page 24 Cash and Investment Balances October 31, 2015 ACCOUNT NAME GENERALFUND Operating Account - Checking Money Market Account State Board Account BANK NAME MATURITY YIELD BALANCE SunTrust Na 0.10% $54,830 BankUnited n/a 0.45% $126,850 (1) SBA n/a 0.18% $632 Total $182,312 NOTES: (1) Invested in Money Market Account at Bank United -rate increased from .35% to .449% in August. Report Date: 11/312015 Page 4 Heritage Greens CDD Bank Reconciliation Bank Account No. Statement No. Statement Date GIL Balance (LCY) GIL Balance Positive Adjustments Subtotal Negative Adjustments Ending GIL Balance Difference 9020 10 -15 10/31/2015 54,829.70 54,829.70 0.00 54,829 70 0.00 54,829.70 0.00 Posting Document Document Date Type No. Outstanding Checks 10!230015 Payment 003170 10/23/2015 Payment ACH004.TXT Total Outstanding Checks........... SunTrust Bank - GF Statement Balance Outstanding Deposits Subtotal Outstanding Checks Differences Ending Balance Description CRYSTAL CLEAN Payment of Invoice 001587 Agenda Page 25 55,065.55 0.00 55,065.55 235.85 0.00 54,829.70 Cleared Amount Amount Difference 180.50 0.00 180.50 55.35 0.00 55.35 235.85 235.85 Page 5 N PI O r O LL LO z a � � L y U Boa Y O U a m L U m r O LL U h G H E w CL W E E Z U Agenda Page 26 Q yU i U u c O U Q J L 9 z O u Li .Q a ts 0 m Y c 6 z m V 8 O p O O O^ {rj �"> V f0 N p N O O P ONi ONi A N N Ci G "? p t0 U w w w w U U U U V V pp p� pp� N N M M N u7 in Ci A N N N A In N o � yyo n O o_ g chi ao_ Mo_M Z Z z Z 2 d J z z z z T LL � & g o z 0 0 0 0 CL N a C L � Q x O m m JJ ottvv ui 7 W W W W $ m o C4CQ c Z ui d W Z Z Z Z o i0 .4 •�'• U 2 .'2 u `.3 o 10 ca Z m 2 Z to C7 V A q 00 EE ¢ Z � } L Z o o as o` Ccp o c° L z x 0 LL z z z z a s O. Q. d LU w h Z J W W W W C Z > Z 0 aW Z U X Y N U Y U W 1 Q Q QU W Y LL Q x S F}_ U N �. .0 .� r m 1. . 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Ic = U LLZ ASS S ASS =So ASS L) �o U 0S Agenda Page 27 Page 7 Y V Uj G m S r �p C A d a � d i C N N r O a0. O LL N Z � r V a W tYl � O L a N V O O U H W n W o d' > C7 � W L � r � E Z U O O O O O O N O Cep NQ W NQ W QN N � � M fA sA Hi tq O V � o � r U U U Q J r l7 0 G LL 9 A Z C 0 O u u Q J 0 a D O c m rn of c c c a o O o a a a O � T a a a �n in N O N O N N N 0 z m J J J 1 a a a m m a m IL tg U LL Z J d w �d oN a a Y W C U c u U b C "a uj 5 O z 0 0 z x m 0 {D °o x Y W N V N V a Y t U A O F Agenda Page 28 Page 8 m c d n E m m e dR f IL F C t!