Resolution 2015-07 RESOLUTION 2015-07
A RESOLUTION OF THE BOARD OF SUPERVISORS OF
THE HERITAGE GREENS COMMUNITY
DEVELOPMENT DISTRICT APPROVING THE BUDGET
FOR FISCAL YEAR 2016 AND SETTING A PUBLIC
HEARING THEREON PURSUANT TO FLORIDA LAW
WHEREAS, the District Manager has heretofore prepared and submitted to the Board a
proposed operating and/or debt service budget for Fiscal Year 2016: a copy of which is attached
hereto,and
WHEREAS,the Board of Supervisors has considered said proposed budget and desires to
set the required public hearing thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD
OF SUPERVISORS OF THE HERITAGE GREENS
COMMUNITY DEVELOPMENT DISTRICT;
1. The budget proposed by the District Manager for Fiscal Year 2016 is hereby
approved as the basis for conducting a public hearing to adopt said budget.
2. A public hearing on said approved budget is hereby declared and set for the
following date,hour and place:
Date: August 17,2015
Hour: 6:00 p.m.
Place: Heritage Greens Community Center
2215 Heritage Greens Drive
Naples,Florida
Notice of this public hearing shall be published in the manner prescribed in Florida Law.
Adopted this 18th day of May,2015. ‘-/
fG rge�Coombs
Chairman
Calvin Teague
Secretary
HERITAGE GREENS
Community Development District
Annual Operating Budget
Fiscal Year 2016
Version 2-Proposed Budget
(Printed on 5/14/15 12:30pm)
Prepared by:
SEVERN
TRENT
SERVICES
HERITAGE GREENS
Community Development District
Table of Contents
Page#
OPERATING BUDGET
General Fund
Summary of Revenues,Expenditures and Changes in Fund Balances 1-2
Budget Narrative 3-7
Exhibit A-Allocation of Fund Balances 8
SUPPORTING BUDGET SCHEDULES
Comparison of Assessment Rates 9
•
Heritage Greens
Community Development District
Operating Budget
Fiscal Year 2016
HERITAGE GREENS
Community Development District General Fund
Summary of Revenues,Expenditures and Changes in Fund Balances
Fiscal Year 2016 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-15 SEP-15 FY 2015 FY 2016
REVENUES
Interest-Investments $ 549 $ 498 $ 400 $ 244 $ 174 $ 418 $ 500
Interest-Tax Collector - - - 6 - 6 -
Special Assmnts-Tax Collector 217,904 217,904 242,903 237,309 5,594 242,903 242,903
Special Assmnts-Discounts (7,883) (7,919) (9,716) (8,664) - (8,664) (9,716)
Other Miscellaneous Revenues - 15 - 375 - 375 -
Gate Bar Code/Remotes 978 1,270 1,200 925 - 925 1,100
I TOTAL REVENUES 211,548 211,788 234,787 230,195 5,788 235,963 234,787 I
EXPENDITURES
Administrative
P/R-Board of Supervisors 1,800 5,400 7,200 4,200 3,000 7,200 7,200
FICA Taxes 138 413 551 321 230 551 551
ProfServ-Engineering 714 - 1,000 987 417 1,404 1,000
AO " 16 3,681 4 581 4,000
ProfSery-Legal Services �, 9 -.,0 2,000 .681 1,000 4,
ProfSery-Mgmt Consulting Sery 35,895 36,973 38,081 22,214 15,867 38,081 39,223
ProfServ-Property Appraiser 3,269 3,269 3,644 3,644 - 3,644 3,644
ProfSery-Special Assessment 5,463 5,463 5,463 5,463 - 5,463 5,463
ProfServ-Web Site Development 619 500 650 647 208 855 650
Auditing Services 3,200 3,200 3,200 3,200 - 3,200 3200
Communication-Telephone 1 2 - - - - -
Postage and Freight 1,459 1,588 860 381 1,119 1,500 1,500
Insurance-General Liability 7,615 7,477 8,225 7,557 - 7,557 8,691
Printing and Binding 785 887 1,000 669 478 1,147 1,000
Legal Advertising 767 2,635 1,500 - 500 500 1,500
Misc-Bank Charges 563 596 575 451 322 773 800
Misc-Assessmnt Collection Cost 2,596 2,643 4,858 4,542 112 4,654 4,855
Office Supplies 248 79 175 - 150 150 175
Annual District Filing Fee 175 175 175 175 - 175 175
Total Administrative 67,798 75,318 79,147 58,132 23,402 81,535 83,627
Public Safety
Contracts-Security Services 47,019 46,751 48,000 29,040 18,182 47,202 47,000
Contracts-Cleaning Services - - - - 800 800 1,920
Contracts-HVAC - - 350 - 350 350 350
Contracts-Sheriff 1,700 2,296 3,000 6,248 4,463 10,711 10,000
Communication-Telephone 1,245 1,383 1,500 1,005 718 1,723 1,750
Electricity-Entrance 1.795 1,795 2,200 1,122 801 1,923 2,200
Utility-Water&Sewer 640 665 900 359 256 615 700
Lease-Carts 1,500 1,500 1,500 750 750 1,500 1,500
R&M-Gate 1,283 2,542 7,000 138 1,500 1,638 3,000
R&M-Gatehouse 242 1,432 1,130 - 1,130 1,130 1,130
Op Supplies-Clubhouse 515 - - - - -
Op Supplies-Transmitters 664 1,030 1,200 794 250 1,044 1,200
Op Supplies-Gatehouse 654 2,431 800 426 304 730 900
CapOutlay-Equipment - - 6,200 - 6,200 6,200 3,800
Total Public Safety 57,257 61,824 73,780 39,882 35,685 75,567 75,450
Annual Operating Budget
Fiscal Year 2016 Page 1
HERITAGE GREENS
Community Development District General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2016 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-15 SEP-15 FY 2015 FY 2016
Landscape
Contracts-Landscape 15,985 16,111 18,000 14,374 6,900 21,274 18,000
Contracts-Preserve Management 1,760 - 2,000 880 1,120 2,000 2,000
Electricity-Irrigation 1,934 1,970 2,200 1,202 859 2,061 2,200
R&M-Renewal and Replacement 1,440 - 1,000 - 1,000 1,000 1,000
R&M-Canals 1,295 - 2,600 - 1,300 1,300 2,600
R&M-Fountain 1,897 2,300 2,700 1,219 1,125 2,344 2,700
R&M-Grounds 45 - 4,000 960 686 1,646 3,000
R&M-Irrigation 1,020
-
1,500 750 750 3,900
R&M-Preserves - 880 100 - 50 50 100
Mc-Special Projects 5,326 13,339 8,000 1,415 6,000 7,415 8,000
Total Landscape 30,702 34,600 42,100 20,050 19,789 39,839 43,500
Road and Street Facilities
Electricity-Streetlighting 9,556 10,243 11,000 6,115 4,368 10,483 11,000
R&M-Drainage 18,004 12,473 2,500 - 2,500 2,500 2,500
R&M-Roads&Alleyways 360 7,345 2,000 800 1,200 2,000 2,000
R&M-Sidewalks - 3,000 3,000 - 1,500 1,500 3,000
Traffic Signage Rehabilitation 1,330 440 1,260
-
1,260 1,260 1,260
Reserve-Roadways 8,550 20.000 - 12,450
Total Road and Street Facilities 29,250 42,051 39,760 6,915 10,828 17,743 32,210
I TOTAL EXPENDITURES 185,005 213,791 234,787 124,979 89,704 214,684 234,787
Excess(deficiency)of revenues
Over(under)expenditures 26.543 (2,023) - 105,216 (83,936) 21,279 -
Net change in fund balance 26,543 (2,023) - 105,216 (83,936) 21,279 -
FUND BALANCE,BEGINNING 132,060 158,603 156,580 156,580 - 156,580 177,859
FUND BALANCE,ENDING $ 158,603 $ 156,580 $ 156,580 $ 261,796 $ (83,936) $ 177,859 $ 177,859
Annual Operating Budget
Page 2
Fiscal Year 2016
Heritage Greens
Community Development District General Fund
Budget Narrative
Fiscal Year 2016
REVENUES
Interest Income(Investments)
The District will have all excess funds invested with the CDs or Money Market Accts. The amount is based upon the
estimated average balance of funds available during the Fiscal Year.
Special Assessment-On Roll
The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay
for the operating expenditures for the Fiscal Year.
Special Assessment—Discount
Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted
amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments.
Gate Bar Code/Remotes
The District sells Gate Remote Clickers to residents of the District.
EXPENDITURES
Administrative
P/R—Board of Supervisors
Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting
attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based upon all
Supervisors attending the meetings.
Engineering Fees
The District's engineer will be providing general engineering services to the District, i.e. attendance and preparation
for monthly board meetings,review invoices,etc.
Legal Services
The District's legal counsel will be providing general legal services to the District, i.e. attendance and preparation for
monthly meetings,review operating and maintenance contracts,etc. Fees are based on prior year legal expenses.
Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Management Services, Inc. The amount budgeted represents a 3%increase.
Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the
District boundaries,and the names and addresses of the owners of such property. The District reimburses the
Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes,
administrative costs shall include, but not be limited to,those costs associated with personnel,forms,supplies,data
processing, postage, and programming. The FY2016 budget for property appraiser costs was based on 1.5%of
gross assessments.
Annual Operating Budget
Fiscal Year 2016
Page 3
Heritage Greens
Community Development District General Fund
Budget Narrative
Fiscal Year 2016
Expenditures-Administrative (Continued)
Special Assessment
The District's Collection Agent will be providing financials services which include the collection of prepaid
assessments, maintenance of District's assessment roll and levying the annual operating and maintenance
assessments.
Web Site Development
The District incurs fees as they relate to the development and ongoing maintenance of its own website.
Auditing Services
The District is required annually to conduct an audit of its financial records by an Independent Certified Public
Accounting Firm. The amount budgeted is the same as last year.
Postage&Delivery
Mailing of agenda packages,overnight deliveries,correspondence, etc.
Insurance—General Liability
The District will incur expenditures for public officials'liability insurance for the Board&Staff. FY 2016 has a proposed
increase of 15%.
Printing& Binding
Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes,
etc.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings, public hearings, etc in a newspaper
of general circulation. The amount budgeted for FY2016 reflects last year's expenditures.
Misc—Bank Charges
Bank charges that incurred during the year.
Misc-Assessment Collection Fee
This represents 2.0% Collier County Tax Collector Fees for services rendered in assessing and collecting 2016
Assessment Roll.
Office Supplies
Miscellaneous office supplies related to the preparation of agenda packets.
Annual District Filing Fee
The District is required to pay a $175 annual fee to the Department of Economic Opportunity Division of Community
Development_
Annual Operating Budget
Fiscal Year 2016
Page 4
Heritage Greens
Community Development District
Supporting Budget Schedules
Fiscal Year 2016
HERITAGE GREENS
Community Development District
Comparison of Assessment Rates
Fiscal Year 2016 vs Fiscal Year 2105
FY 2015 FY2016
Gross Assessments 242,903 242,903
Assessable Units 527 527
Gross Assessments Per Unit $ 460.92 $ 460.92
Annual Operating Budget
Fiscal Year 2016
Page 9