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Backup Documents 12/08/2015 Item #16A16 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO A 16 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAT1Uk Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Scott Teach County Attorney Office ZOM tai S 2. 3. 4. BCC Office Board of County Commissioners 1c 5. Minutes and Records Clerk of Court's Office 00115 /.5g71 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Andrew Miller, P.E., Senior Project Phone Number (239)252-5791 Contact/ Department Manager—TECM Agenda Date [tem was ` l / Agenda Item Number 16.A.16 Approved by the BCC A Type of Document Change Order Number of Original 1 Change Order Memo Attached Documents Attached 1 Change Order 1 Change Order Proposal 1 Manhour/Rate sheet _ PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? -j � 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's I{�/ Office and all other parties except the BCC Chairman and the Clerk to the Board //r 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be rake of your deadlines! 8. The document was approved by the BCC on\' I?VS- (enter date)and all changes made during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for e Chairman's signature. l:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revise . .I ;Revised 11/30/12 16 A 16 MEMORANDUM Date: December 11, 2015 To: Andrew Miller, P.E. Senior project Manager Transportation Engineering Construction Management From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Change Order No. 4 to Contract #11-5639 for Design & Related Services with TY Lin International for replacement of the CR29 Bridge over Chokoloskee Bay Attached for your records is a copy of the document referenced above, (Item #16A16) approved by the Board of County Commissioners on Tuesday, December 8, 2015. The original has been held by the Minutes and Records Department for the Board's Official Record. If you have any questions, please contact me at 252-8406. Thank you. Attachment 16 A16 If . Co fr County GROWTH MANAGEMENT DEPARTMENT MEMORANDUM DATE: September 30, 2015 TO: File—Chokoloskee Bridge Replacement, Project# 66066.9 FROM: Andrew Miller, P.E., Senior Project Manager Collier County Transportation Division SUBJECT: Back-up Memo for Change Order#4 The Chokoloskee Bridge Replacement Project, originally scheduled to begin construction in the fall of 2013, has undergone several design changes and permit delays that have significantly affected the timeline for completing the project. On a positive note, the latest obstacle encountered, the USCG permit, has finally been approved as of September 7, 2015. The invitation to bidders was advertised on September 28, and it appears that construction can begin in the upcoming months. The design contract for TY Linn has undergone three previous change orders for additional time and fees related to the design and permitting issues described above, but due to the last delay due to obtaining the USCG permit,the current contract will expire prior to project close out. Additionally,the design change eliminating the use of a temporary detour bridge and now proposes a staged construction of the new bridge, although saving significant construction dollars, will very likely result in an increase in requests for information(RFI's) from the engineer of record. This change order provides the consultant with adequate time and fees to remain available for post design services through the completion of construction. Cotler County 1 6 Arunent Services ange Order Form ® Contract Modification ❑Work Order Modification ❑Amendment Contract#: 11-5639 Change#: 4 Purchase Order#: 45-134104 Project#: 66066.9 Contractor/Firm Name: T Y Linn International Contract/Project: Chokoloskee Bridge Replacement Project Manager Name: Andrew Miller, PE Division Name: Transportation Engineering Original Contract/Work Order Amount $ 450,000.00 9/13/11 16A11 Original BCC Approval Date; Agenda Item# Current BCC Approved Amount $ 518,500.00 9/10/13, 16A48 Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 559,800.00 N/A SAP Contract Expiration Date(Master) Dollar Amount of this Change $ 35,016.00 32.18% Total Change from Original Amount Revised Contract/Work Order Total $ 594,816.00 14.72% Change from Current BCC Approved Amount Cumulative Changes $ 144,816.00 6.26% Change from Current Amount Completion Date, Description of the Task(s)Change,and Rationale for the Change Notice to Proceed 1/31/12 Original 1/30/16 Last Approved 8/17/16 Revised Date 4/9/18 Date Completion Date Date (Includes this change) #of Days Added 600 Select Tasks ❑ Add new task(s) 0 Delete task(s) El Change task(s) ® Other(see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s)to the task(s) and/or the additional days added (if requested); 2.)why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1.) detailed and specific explanation/rationale of the requested change(s) Due to the extensive time required to obtain a United States Coast Guard Permit for the construction of the new bridge, the subsequent delay of the construction start date has depleted the contract time allotted for the consultant to complete post-design services. In addition,the phased construction of the bridge, along with unknown subsurface site conditions will very likely result in above normal requests for information (RFI's)and submittal I reviews which will require additional post design services than previously budgeted in the original contract. Change Order 4 will provide sufficient time and funding to provide Post Design Services for the designer of record to serve the project through advertisement,award, construction and project close out of a $6.9 million construction project on an 18 month construction schedule. 2.) why this change was not included in the original contract; The initial contract allowed for a reasonable time to obtain the various permits required prior to beginning construction, and in particular allowed for approximately 326 days to obtain the permit from the USCG. The application for the USCG permit was submitted July 11, 2014, and was finally approved September 8, 2015(423 days). Post-design services were included in the original contract but the complexity of the design and construction was not known at that time. This change order will increase Post design Services from the original amount of$38,000 to a total of$73,000 to administer a $6.9 M construction project. 3.) describe the impact if this change is not processed. The engineer of record would not be available subsequent to the expiration of the current contract time and fee, and issues arising during construction that would require his expertise would very likely cause delays and cost over-runs. The bridge at this location is vital to the safety and welfare of the people of Chokoloskee as it their only link to the mainland. It is critical that the construction team of the new bridge have access to the design professional until the project is complete. (Divisions who may require additional signatures may include on separate sheet.) Revised: 10/28/2014 16 A16 Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The adjustment, if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/ Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Prepared p by: '1/1Date: J/'-1 2 — /5 Andrew Mill r P.E., e ' r Project Manager,Transportation Engineering Division (---- �/ / Accepted by: v�.._ PT/�/ A��� �� �.,C Date: ////a/S--- (Contract / ��'��� (Contract r/Vendor/Consultant/Design Professional and Name of Firm, if project applicable) Approved by: _ � Date: //--/e—!S Gary Putaansuu, P.E., Principal Project Manager,Transportation Engineering Division Approved by: 1 _ ` Date: !/ 1 t J.. - ad, P IP' ision Dj ctor,Transportation Engineering Division I Al Approve. :-: ,—at. 7 A'•- Date: \\V)\\�, p Management S. Wilkison, P.E., Department Head, Growth Mana ement Dept. 4 Approved by: i d , Date: I cD C r� Evelyn Colon, Procurement Specialist, Procurement Services Division IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Change Order on the date and year first written below. ATTEST: BOARD OF COUNTY COMMISSIONERS Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA A Tim Mance, C ails rman ` Dated: a^ t ! !,i. , ,--2AI lC (S' ' ' • s- • • e- �a'as bt 1 fe0111y., Item# and legali l� t Agenda ri „ IS ' Date c....,c....,•' R. each Date Deputy County Attorney Rec'd lepu111 411 �I 0 s (Divisions who may require additional signatures may include on separate sheet.) Revised: 10/28/2014 16A16 TYLININTERNATIONAL engineers I planners I scientists September 22,2015 Gary Putaansuu, PE Principal Project Manager Collier County Growth Management Division Transportation Engineering 2885 S. Horseshoe Drive Naples,FL 34104 Re: CR 29 Bridge over Chokoloskee Bay,Collier County Florida Bridge Number 030161 Dear Mr. Putaansuu: Since the United States Coast Guard Permit for the new bridge construction has now been issued, we understand the project is moving towards advertisement for construction. Due to the extraordinary time required to secure said permit, the contract time limits on our current design and post design contract with the County is in danger of expiring (August 17, 2016) prior to construction completion. In addition, due to the complex nature of the phased-construction design, remote site conditions and unknown sub-surface conditions we anticipate the amount of Requests for Information and Submittal Reviews will exceed the normal and previously negotiated hourly fee budget for post design services. Accordingly, T.Y. Lin International (CONSULTANT) proposes to provide the following additional services in accordance with Contract 11-5639 ARTICLE TWO: 1. Provide Post Design Services during construction operations as defined in Section 2.1 of Contract 11-5639. 2. Increase the Time for project completion by 600 days. The above described services were part of the contract scope, but are being supplemented and extended due to project complexity and regulatory and administrative scheduling. If this change is not incorporated, the CONSULTANT will be unable to fully support staff and the construction team with technical reviews, plan modifications, drawing interpretations, etc. typically required for a project of this complexity. CONSULTANT proposes to provide the above services for an additional Hourly/Not to Exceed fee amount of$35,016 in accordance with the conditions of Contract 11-5639. Please call if you need additional information on this matter. Sincerely, Jim Molnar, P.E. An Affirmative Action/Equal Opportunity Employer M/F/DN 2400 1st Street,Suite 200 I Fort Myers,Florida 33901 I T 239.332.4846 I F 239.332.4798 I www.tylin.com 1 6 A 1 6 £ f / / / _ § \ co o f / « 3 e o & 7 Q « ® Q & K } @ ® CO \ -i } \ / £ > Z § (0 - / / < i— . 2 \ a / § o 237 / 8 / \ Z e ' \ _ = o 4-E* j o ® CO I— ca 2 7 c _J 0 ° � 0 w a \ U) R § / I-- co O w 0 w 2_ W 4) 0 \ CL / f 2 oo / R L U) 0 _ 0 - c S 13 $ )9 a . c / ® _ 7 kk , � / w I - re o / ) \ a LL } 3 % ? Q 2 \ Q 2 & CL ui & 0 0 0 2 \ o a Li- @ \ CO • 3 ? S o LJJ � k ® \ « W § � E \ w \ - \ S fY o ƒ 2 \ Ea as 3 § § u > I Q o \ 2 k 15 n _ o \ \ k } \ k c A 2 \ E % /_ = ± e I / % q o & 2 e / / \ \ \ k / o_ / 7 \*/