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Agenda 11/04/2015
PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, NOVEMBER 4, 2015 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON NOVEMBER 4 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll call D Zas 3. Agenda approval ' 4. Approval of meeting minutes a. 6/4/14, 7/2/14, & 9/2/15 Regular Sessions b. 1/29/15 Ad -Hoc Priorities Committee 6y C. 5/26/15 Beach Renourishment Committee 5. Audience comments 6. * Select candidates to recommend for appointment to PBSD Board 7. *Establish timeline and topics for orientation for PBSD Board members 8. * Consider adopting a new format for approved meeting minutes 9. * Consider conducting investigation requested by Pelican Bay Property Owners Association 10. * Remove floating islands from pond at Avalon 11. *Seek cost estimate for biannual sediment testing of 10 ponds 12. *Approve presentation "An Update on Water Quality in Pelican Bay" 13. *Select two ponds for bacteria treatment trials, monthly water quality testing, and biannual sediment testing 14. *Request that Collier County include PBSD on the notification list at the pre - application stage for site improvement plans for any public street in Pelican Bay 15. *Not move ahead with Phase 3 CIP landscaping and utilize the funds for Board approved landscaping recommendations made by staff 16. Administrator's report a. Updates on i. Priority projects for Project Manager, Associate for next 30 -60 days ii. Timeline for Swale work at Oak Lake Sanctuary iii. Oakmont lake pathways iv. Repairs to entrance sign at North Pelican Bay Blvd v. Repairs to wall on bridge overpass near Watergate Way b. October financial report 17. Committee reports a. Budget b. Clam Bay C. Landscape & Safety d. Water Management 18. Chair's report a. Dorrill Management Group invoices for FY14 and FY15 b. Provisions added to 2014 Dorrill Management Group agreement C. Use of Azole Type C wood on north boardwalk project d. Administrator support for PBSD activities 19. Unfinished business 20. Miscellaneous Correspondence 21. New business 22. Adjournment * indicates action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT PELICAN BAYSERVICESDIVISION.NET. 10/30/2015 11:31:15 AM Background information for November 4, 2015 PBSD Board meeting. ACTION ITEMS Recommend candidates to the BCC for appointment to the PBSD Board. Information about the candidates is provided in the packet. There are three candidates for two residential vacancies and one candidate for two commercial vacancies. There is no BCC meeting on November 24 so hopefully the BCC will appoint candidates to the PBSD Board at its meeting on December 8. Orientation for PBSD Board members. Providing orientation for Board members has been discussed at several recent Board meetings. The Board may want to consider establishing a timeline, suggesting topics for the orientation, and asking the staff to conduct it. Consider adopting a new format for approved meeting minutes. It appears that the staff is recommending that the Board change its current practice of incorporating any approved edits into the draft document of the meeting minutes. This current practice results in there being one document that represents the approved minutes of board and committee meetings. A copy of the approved minutes of the April 3, 2013 Board meeting is provided and is an example of the current practice. It appears that the recommended change is to not incorporate approved edits into the draft minutes, but note the meeting during which the changes to the minutes are approved. If the Board approves this change it appears someone wishing to review PBSD Board or committee meeting minutes may need to locate and review two documents —the draft document of the meeting minutes and the minutes of the meeting at which the edits for the draft minutes were approved. The draft minutes of the January 7, 2015 Board meeting and the edits of those minutes approved at the February 4, 2015 Board meeting are included and provide an example of the two documents that an interested party would need to consult if he or she wanted to review the minutes of the January 7 PBSD Board meeting. Adopt a procedure for responding to the request from the Pelican Bay Property Owners Association re: tree removal on Pelican Bay Boulevard. A copy of the PBPOA's letter and related emails are provided in the packet. To respond to this letter, the Board may want to consider requesting additional information, such as the communication to the County engineer re: board member concerns expressed at the July board meeting; PBSD staff involvement with the developer in the landscaping plans for the medians; why Commissioner Hiller was not contacted about possibly delaying County approval of the project until after the August 27 Landscape and Safety Committee meeting; why Mr. Dorrill elected not to participate in the on -site meetings; and why information about the developments of this situation were not shared in real time with PBSD Board members. Floating islands. The Water Management Committee voted 3 -1 to recommend to the PBSD Board that the five floating islands in the pond at Avalon be removed. The vendor used to maintain the islands has not provided adequate maintenance so the islands now have more weeds than plants. Representatives of the Avalon community attended the committee meeting and support this action. After the committee meeting an Avalon representative said that Avalon is not listed on the list of associations scheduled to have littoral plants planted at the pond in FY16. Reviewing the list so Avalon is included as well as any other association that may have been overlooked may be needed. Cost estimate for biannual sediment testing of 10 ponds. The Water Management Committee voted 3 -1 to recommend to the PBSD Board that the staff be asked to get this cost estimate. The primary purpose of the testing would be to measure the copper level in the sediment. Power Point presentation on water quality. The Water Management Committee voted 4 -0 to ask the PBSD Board to approve the presentation that is attached and will be used in upcoming presentations in the community. Bacterial treatment trials. The Water Management Committee voted 4 -0 to ask the PBSD Board to approve asking the staff to select by the end of the year two ponds for bacterial treatment trials, monthly water quality testing, and biannual sediment testing. Reviewing plans for proposed changes on or near public roads In Pelican Bay. The Landscape and Safety Committee voted 4 -0 to ask the PBSD Board to approve asking that PBSD's administrator ask Collier County to place PBSD on the notification list for the pre - application stage for site improvement plans for any public street in Pelican Bay. This would allow PBSD to stay up to date on proposed changes on public roads in Pelican Bay. Community Improvement Plans for landscaping. The PBSD board suspended implementing the plans for Phase 3 of CIP landscaping last spring. The Landscape and Safety Committee voted 4 -0 to recommend to the PBSD Board not to move ahead with Phase 3 of the CIP landscaping plans and utilize the funds set aside for Board - approved landscaping recommendations made by the staff. The committee is developing goals for landscaping in Pelican Bay that will be presented to the PBSD Board for approval at an upcoming meeting. Administrator's Report. Per the approved PBSD Board meeting guidelines, this report is provided with the board materials in written bullet -point format. Committee reports. These reports will be provided by the committee chairs. Chair's Report. Invoices for Dorrill Management Group for FY14 and FY15 are included with the board materials. In FY14 $4340 of the $7210 charged for Kevin Carter's work was for Clam Pass /beach material monitoring. In FY15 PBSD paid DMG $26,740 for Kevin Carter's work. Tom Cravens recently discovered that the wood being used in the in repairs to Pelican Bay's north boardwalk is treated with copper Azole type C. Concerns about using a product that could leach copper into Clam Bay and questions about whether an alternative product could have been used were discussed with Jim Hoppesteadt and Dave Cook at the recent Water Management Committee meeting. Using alternative products in future projects will continue to be discussed with PBF representatives. Prepared by Susan O'Brien October 29, 2015 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION JUNE 4, 2014 The Pelican Bay Services Division Board met on Wednesday, June 4, 2014, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. In attendance were: Pelican Bay Services Division Board Dave Trecker, Chairman Susan O'Brien, Vice - Chairman Joe Chicurel Tom Cravens John Iaizzo Pelican Bay Services Division Staff Neil Dorrill, Administrator Lisa Jacob, Interim Operations Manager John Domenie (absent) Michael Levy Scott Streckenbein (absent) Hunter H. Hanson (absent) Mary McCaughtry, Operations Analyst Also Present Marcia Cravens, Pelican Bay Resident Kevin Carter, Dorrill Management Group Mohamed Dabees, P.E., Ph.D., Humiston & Moore Engineers Tim Hall, Turrell -Hall & Associates Jim Hoppensteadt, Pelican Bay Foundation Geoff Noble, Pelican Bay Resident APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Moment of silence for Frank Dickson (1940 -2014) 3. Roll call 4. Agenda approval 5. Audience comments 6. Administrator's Report a. Selection of Operations Manager b. Procedure and advertising for Mr. Dickson's replacement c. Clam Pass dredging plan d. North boardwalk mangrove trimming e. Status of PBSD Budget request at County f. Monthly financial report g. Update on vegetation cutback on Pelican Bay Boulevard (add -on) h. Meeting materials on website (add -on) i. North berm restoration project (add -on) 7. Chairman's Report 1 Pelican Bay Services Division Board Regular Session June 4, 2014 Minutes a. Meeting schedules 8. Committee Reports a. Ad -Hoc Beach Renourishment i. Board vote on PBSD responsibility and authority b. Landscape and Water Management i. Board vote on lake testing ii. Board vote on Tilapia trial c. Clam Bay i. Ten year Management Plan ii. Reconsideration of vote to request BCC to amend Ordinance 96 -16 on boat speed in Clam Bay d. Safety 9. Old Business 10. New Business 11. Adjournment MOMENT OF SILENCE FOR FRANK DICKSON 1940 -2014 The Board acknowledged Mr. Dickson's recent passing with a moment of silence. Six members were present and a quorum was established. Mr. Domenie, Mr. Streckenbein and Mr. Hanson were absent. AGENDA APPROVAL Mr. Cravens motioned, Mr. Levy seconded, to approve the agenda with the following additions: 6g, Update on vegetation cutback on Pelican Bay Boulevard; 6h, Meeting materials on website, and 6i, North berm restoration project. The motion carried unanimously. ADMINISTRATOR'S REPORT SELECTION OF OPERATIONS MANAGER Mr. Dorrill reported that the process to select a new Operations Manager was underway and the most qualified candidate was scheduled for an interview next Friday. PROCEDURE AND ADVERTISING FOR MR. DICKSON'S REPLACEMENT Mr. Cravens motioned, Ms. O'Brien seconded to have the County advertise the position, and that an attempt be made to notify the people who previously applied to determine their interest in serving. The motion carried 4 -2 (Chicurel, Cravens, O'Brien, Trecker voted in favor; Levy, Iaizzo opposed). 2 Pelican Bay Services Division Board Regular Session June 4, 2014 Minutes CLAM PASS DREDGING PLAN Mr. Cravens motioned, Dr. Chicurel seconded to approve the permit construction plans as indicated. The motion carried unanimously. NORTH BOARDWALK MANGROVE TRIMMING Addressing recent concerns, Mr. Hall explained that permission to trim mangroves on the north boardwalk was authorized to maintain access under an existing FDEP permit. STATUS OF PBSD BUDGET REQUEST AT COUNTY Mr. Dorrill reported that the County's Budget officer authorized the transfer of $150,000 from Fund 111 for Clam Bay projects. MONTHLY FINANCIAL REPORT Mr. Cravens motioned, Mr. Levy seconded to accept the financials as submitted. The motion carried unanimously. UPDATE ON VEGETATION CUTBACK ON PELICAN BAY BLVD (ADD -ON) This project was ongoing, and expected to be complete in two weeks. UPLOADING MATERIAL ON WEBSITE (ADD -ON) Ms. O'Brien requested that the posting of meeting materials to the website be a priority. NORTH BERM RESTORATION PROJECT (ADD -ON) Bids were received and a pre - construction meeting was scheduled. Construction for this project would occur at a time that would not conflict with the Foundation's north beach facility work and is expected to start in July. CHAIRMAN'S REPORT MEETING SCHEDULES A PBSD Board Special Session was scheduled on June 19 to approve the Clam Bay Management Plan. AD -HOC BEACH RENOURISHMENT COMMITTEE REPORT Dr. Trecker motioned, Mr. Cravens seconded that the Pelican Bay Services Division acknowledges its authority, as directed by ordinance, to determine annually an acceptable level and disposition of sand renourishment for the Pelican Bay beach for which it is responsible. This renourishment will be consistent with County design standards and available funding. The motion carried unanimously. Pelican Bay Services Division Board Regular Session June 4, 2014 Minutes LANDSCAPE & WATER MANAGEMENT COMMITTEE REPORT Mr. Cravens motioned, Dr. Trecker seconded that CH2M Hill continue the program of sampling, testing, and reporting of 30 upland lakes, reduced from 45, at a cost of $71,183. The motion carried unanimously. Mr. Cravens motioned, Dr. Chicurel seconded that when the proposed contracts are drawn up with CH2M Hill that they refer to PBSD, not Collier County. The motion carried unanimously. Mr. Cravens motioned, Dr. Trecker seconded that Tim Hall be directed to carry out bi- annual sediment measurements and analysis on ten lakes at a cost of $8,560. The motion failed 5 -1. Mr. Cravens motioned, Dr. Trecker seconded that the PBSD initiate a pilot trial to test the effectiveness of using Blue Tilapia to eat and remove algae and duckweed in one isolated lake this year at a cost not to exceed $2,000. The motion carried unanimous) . CLAM BAY COMMITTEE REPORT Ms. O'Brien motioned, Mr. Cravens seconded that the PBSD Board reconsider the vote to revise the language of Collier County Ordinance 96 -16, and ask the BCC to adopt the revised ordinance. The motion carried unanimously. Ms. O'Brien motioned, Mr. Cravens seconded not to revise Ordinance 96 -16 at this time. The motion carried unanimously. SAFETY COMMITTEE REPORT Dr. Chicurel reported that the intent of this committee is to address pedestrian and bicyclist safety issues, which included trimming overgrowth along the pathways. ADJOURNMENT By motion, second, and unanimous vote, the meeting was adjourned at 3:40 pm. Dave Trecker, Chairman Minutes approved [] as presented OR F as amended ON [ I date Reviewed by [ I staff initials [ ] date 11 PELICAN BAY SERVICES DIVISION REGULAR BOARD SESSION JULY 2, 2014 The Pelican Bay Services Division Board met on Wednesday, July 2, 2014 at 1 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Dave Trecker, Chairman Susan O'Brien, Vice - Chairman Joe Chicurel Tom Cravens John Domenie Pelican Bay Services Division Staff Neil Dorrill, Administrator Lisa Jacob, Interim Operations Manager Also Present Kevin Carter, Dorrill Management Group Arielle Poulos, Turrell -Hall and Associates Hunter H. Hanson John Iaizzo Michael Levy Scott Streckenbein Mary McCaughtry, Operations Analyst Dr. Ted Raia APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Audience comments a. Foundation approval of dredging permit (add -on) 5. Approval of Clam Bay NRPA Management Plan 6. Recommendation of candidate for vacant director position 7. Administrator's Report a. Operations manager recruiting b. Water Management responsibility at The Commons c. County approval of PBSD budget d. Administrative help in drafting minutes e. Monthly financial report f. Update on north berm construction (add -on) 8. Chairman's report 9. Committee reports a. Landscape and Water Management b. Clam Bay, including report of copper measurements c. Safety 1 Pelican Bay Services Division Board Regular Session July 2, 2014 11. Old Business 12. New Business 13. Adj ournment ROLL CALL All members were present and a quorum was established. AGENDA APPROVAL Mr. Cravens motioned, Mr. Domenie seconded to approve the agenda as amended: after audience comments, add 4a and 7f. The motion carried unanimously. AUDIENCE COMMENTS None FOUNDATION APPROVAL OF DREDGING PERMIT (ADD -ON) As a requirement of the Pelican Bay Foundation's covenants, conditions, and restrictions, the Foundation must approve of this project. As this review is underway, the PBSD will continue to pursue the Nationwide permit. APPROVAL OF CLAM BAY NRPA MANAGEMENT PLAN Mr. Cravens motioned, Mr. Iaizzo seconded that the Clam Bay NRPA Management Plan be approved as amended at this meeting. The motion carried unanimously. RECOMMENDATION OF CANDIDATE FOR VACANT DIRECTOR POSITION The Board voted to recommend to the Board of County Commissioners to appoint Mr. Henry Bachman to the PBSD Board. ADMINISTRATOR'S REPORT OPERATIONS MANAGER RECRUITING Mr. Dorrill reported the new Operations Manager, Mr. Marion Bolick was hired and would start in two weeks. WATER MANAGEMENT RESPONSIBILITY AT THE COMMONS The engineer's review of PBSD drainage facilities at The Commons was underway. The County Attorney was reviewing the title and site development plan. Reports would be provided when available. 2 Pelican Bay Services Division Board Regular Session July 2, 2014 COUNTY APPROVAL OF BUDGET Mr. Dorrill presented the proposed budget to the County Commission without incident and is expected to be approved at the BCC Budget Hearing in September. ADMINISTRATIVE HELP IN DRAFTING MINUTES Mr. Dorrill would utilize his office staff to assist with minutes. MONTHLY FINANCIAL REPORT Mr. Levy motioned, Mr. Domenic seconded to accept the June financial report as resented. The motion carried unanimously. UPDATE ON NORTH BERM CONSTRUCTION (ADD -ON) Quality Enterprises was awarded the contract and a preconstruction meeting was scheduled. CHAIRMAN'S REPORT The August PBSD Regular Board meeting was cancelled. ADJOURNMENT Mr. Cravens motioned, Ms. O'Brien seconded to adjourn the meeting at 2:52 p.m. The motion carried unanimously. Dave Trecker, Chairman Minutes approved [_] as presented OR [] as amended ON [ ] date Reviewed by [] staff initials [ ] date PELICAN BAY SERVICES DIVISION REGULAR BOARD SESSION SEPTEMBER 2, 2015 The Pelican Bay Services Division Board met at 1:00 p.m. on Wednesday, September 2, 2015, at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. In attendance were: Pelican Bay Services Division Board Susan O'Brien, Chairman Joe Chicurel, Vice - Chairman Patricia Bush Tom Cravens Pelican Bay Services Division Staff Neil Dorrill, Administrator Marion Bolick, Operations Manager Also Present Ken Dawson Bohdan Hirniak Scott Streckenbein Dave Trecker Mary McCaughtry, Operations Analyst Lisa Jacob, Recording Secretary Kevin Carter, Dorrill Management Group David Cook, Chairman, Pelican Bay Foundation Joseph Doyle, M.D. Jim Hoppensteadt, President, Pelican Bay Foundation Marielle Kitchener, Turrell -Hall & Associates Ellie Tracy, President, Avalon Association Gary Ventress, PBSD Board Candidate APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of meeting minutes a. 7/1/15 Regular Sessions (614' 4 & items removed from agenda) b. 6/19/14 Special Session (approved as amended) C. 99,4 s 4d a nrieriti s Committee (item removed from agenda) d 54645 B, a ne,,., urisz.m ent G„mm itt, ,, (item removed from agenda) 5. Audience comments a. Background information (add -on) 6. Use of blue tilapia in two upper ponds to test effectiveness 7. Determine steps involved for PBSD to pursue water management responsibilities for 19 private ponds in Pelican Bay a. Installing aeration equipment and littoral plantings in FYI in all ponds for which PBSD has responsibility 8. Adopt calendar of suggested topics for Board meetings from Oct 2015 to May 2016 1 Pelican Bay Services Division Board Regular Session September 2, 2015 Meeting Minutes 9. Adopt suggested Board meeting guidelines 10. Seek modification to FDEP permit for hand dug channels so County photographs of Clam Bay in January can be substituted for infrared photographs in July 11. Install two no parking signs at Glenview Circle 12. Recommend to BCC to appoint Gary Ventress to PBSD Board to fill residential vacancy 13. Commercial PBSD Board members 14. Tree removal near Waterpark Place 15. PBSD /PBF Landscaping 16. Administrator's report a. Approval of July and August financial reports b. Timeline for FYI budget approval C. Update on project manager & administrative assistant positions d. Update on outstanding meeting minutes e. Bolick and PBSD recognition by national trade magazine 17. Committee reports a. Budget b. Clam Bay C. Landscape & Safety d. Water Management 18. Chair's Report a. Committees b. Information to Board members 19. Unfinished business 20. New business 21. Adjournment ROLL CALL All members were present and a quorum was established. AGENDA APPROVAL Mr. Hirniak motioned, Dr. Chicurel seconded to approve the agenda with the addition of item 5A and item 13 was moved to 7A. Item 4a was modified removing 6/4/14 & 7/3/14 minutes and items 4c and 4d were also stricken. The motion carried unanimously. IW= APPROVAL OF MEETING MINUTES Mr. Cravens motioned, Dr. Bush seconded to approve the 7/1/2015 Regular Session minutes as amended. The motion carried unanimously. Mr. Cravens motioned, Dr. Trecker seconded to approve the 6/19/2014 Special Session minutes as amended. The motion carried unanimously. 2 Pelican Bay Services Division Board Regular Session September 2, 2015 Meeting Minutes AUDIENCE COMMENTS Dr. Joseph Doyle commented on the budget. Ms. Ellie Tracy as President, Avalon Association requested the Division find a new solution to control algae in the Avalon lake. The floating islands were no longer effective, contained weeds and looked unkempt. An Avalon resident commented on chemical and biological agents used for algae treatment. Another Avalon resident commented on excess fertilizer usage causing algae growth and Dr. Trecker explained the Water Management Committee was working on ways to better educate the community about these problems. BACKGROUND INFORMATION Dr. Trecker was concerned with the Chairman's handout on background information which he believed was too subjective and suggested that it would be helpful if PBSD issues were stated objectively. USE OF BLUE TILAPIA IN TWO UPPER PONDS TO TEST EFFECTIVENESS Mr. Cravens motioned, Dr. Trecker seconded that staff be directed to select two upland lakes to stock with blue tilapia to continue the experiment that was put on hold last year. The motion carried 5 to 3 (Bush, Cravens, Hirniak, Streckenbein, Trecker voted in favor; Chicurel, Dawson, O'Brien opposed). DETERMINE STEPS INVOLVED FOR PBSD TO PURSUE WATER MANAGEMENT RESPONSIBILITIES FOR 19 PRIVATE PONDS IN PELICAN BAY Dr. Trecker moved, Mr. Cravens seconded that the PBSD Board direct staff to determine the steps involved in seeking maintenance easements in the remaining 19 lakes now maintained by the private associations, and the attendant costs for maintaining those lakes. The motion carried 5 to 3 (Bush, Cravens, Hirniak, Streckenbein, Trecker voted in favor; Chicurel, Dawson, O'Brien opposed). INSTALLING AERATION EQUIPMENT AND LITTORAL PLANTINGS IN FY16 IN ALL PONDS FOR WHICH THE PBSD HAS RESPONSIBILITY Dr. Trecker motioned, Mr. Cravens seconded that the PBSD Board approve littoral plantings in lakes in which plantings have not already been made. The motion carried 7 to 1 (O'Brien opposed). ADOPT CALENDAR OF SUGGESTED TOPICS FOR BOARD MEETINGS FROM OCTOBER 2015 TO MAY 2016 Ms. O'Brien motioned, Mr. Dawson seconded that the Board adopt the calendar of suggested topics for Board meetings from October 2015 to May 2016. After Board input, the motion was withdrawn. 3 Pelican Bay Services Division Board Regular Session September 2, 2015 Meeting Minutes ADOPT SUGGESTED BOARD MEETING GUIDELINES Ms. O'Brien motioned, Mr. Cravens seconded that the Board accept the PBSD meeting guidelines (the purpose of which was to streamline the meeting process) as amended at the meeting. The motion carried unanimously. SEEK MODIFICATION TO FDEP PERMIT FOR HAND DUG CHANNELS SO COUNTY PHOTOGRAPHS OF CLAM BAY IN JANUARY CAN BE SUBSTITUTED FOR INFRARED PHOTOGRAPHS IN JULY The Board discussed the pros and cons of this proposal made at staff's recommendation and decided to continue with the infrared photographs in July as has been done in the past. INSTALL TWO NO PARKING SIGNS AT GLENVIEW CIRCLE Dr. Chicurel motioned, Mr. Cravens seconded that the PBSD install two no parking signs on the east and west sides of Glenview Circle, and that the signs be in compliance with Pelican Bay Foundation Covenants and County regulations. After Board and audience input, the motion was tabled until the October meeting to enable research to be done on the issue. RECOMMENDATION TO BCC BOARD TO APPOINT GARY VENTRESS TO PBSD BOARD TO FULFILL RESIDENTIAL VACANCY Mr. Cravens motioned, Mr. Dawson seconded to recommend to the Board of County Commissioners to appoint Gary Ventress to the PBSD Board. After Board input, the motion was withdrawn. The Board agreed to re- advertise the position to give potential candidates additional time to apply, and would revisit this issue at the October meetinE. INSTALLATION OF AERATION EQUIPMENT Dr. Trecker felt that if and when the funds were available that aerators should be installed in the additional ponds, but appreciated the budgetary implications of it. An estimate of aerator and attendant maintenance costs will be obtained, and the Water Management Committee as well as the Budget Committee will be asked to bring a recommendation to the Board. COMMERCIAL PBSD BOARD MEMBERS Dr. Trecker stated the position of the Ad Hoc Committee that was formed to address this issue which met the previous November, which was after reaching out to all commercial entities, no responses were received, and one gentleman eventually joined the Board, but soon after resigned. Ms. O'Brien will personally contact the commercial entities in Pelican Bay, and will bring her report to the Board by year's end. in Pelican Bay Services Division Board Regular Session September 2, 2015 Meeting Minutes TREE REMOVALS NEAR WATERPARK PLACE Dr. Bush motioned, Ms. O'Brien seconded that all new PBSD members and new employees be given copies of our ordinances. The motion carried unanimously. PBSD /PBF LANDSCAPING The PBSD has been maintaining the landscaping on Foundation property and other passive recreation and private areas for at least the past 25 years, and an effort to formalize this work could be accomplished by obtaining the landscaping maintenance easement as noted in Exhibit A of the sample easement, and would require approval by the Board of County Commissioners (BCC). Mr. Dave Cook, Chairman, Pelican Bay Foundation, read a statement into the record urging the Board to move forward with obtaining landscaping maintenance easements to continue performing this work. APPROVAL OF JULY AND AUGUST FINANCIAL REPORTS Mr. Cravens motioned, Dr. Trecker seconded to accept the July and August financial reports as presented. The motion carried unanimously. TIMELINE FOR FY16 BUDGET APPROVAL Following the preliminary BCC Budget Workshop, at Commissioner Hiller's request, Mr. Dorrill prepared a response to address Dr. Doyle's concerns. Commissioner Hiller indicated she supported the PBSD's proposed FYI budget and it is anticipated the budget will be adopted at the BCC's FY 16 Budget Hearing on September 4. UPDATE ON PROJECT MANAGER & ADMINISTRATIVE ASSISTANT POSITIONS The County's Human Resources Department will post both positions internally and eligible candidates' applications will be forwarded to the Division for review and the timeline is imminent. UPDATE ON OUTSTANDING MEETING MINUTES The outstanding meeting minutes are on track to be completed by the end of the month. BOLICK & PBSD RECOGNITION BY NATIONAL TRADE MAGAZINE Mr. Dorrill noted the recognition by a national trade magazine. COMMITTEE REPORTS CLAM BAY Dr. Trecker asked staff to follow up on phosphorus readings. 5 Pelican Bay Services Division Board Regular Session September 2, 2015 Meeting Minutes LANDSCAPE & SAFETY Dr. Chicurel reviewed his written report, noting the Oakmont Lake pathway overlay work was completed except for punch list items. At its last meeting, the Committee discussed improving the appearance of entrances, line -of -sight issues at cul -de -sacs, and fading sharrow markings. The Green Tree pathway needs attention, and feasibility of changing the lane designations at northbound Hammock Oak Dr. & Vanderbilt Beach Rd. WATER MANAGEMENT The Board discussed potential uses of an algae skimmer and a video would be provided. CHAIRMAN'S REPORT COMMITTEES Ms. O'Brien asked Mr. Streckenbein to chair the Budget Committee. Mr. Streckenbein indicated that he would think about it and decide later. ADJOURNMENT 11 The meeting was adjourned at 3:48 p.m. 11 Susan O'Brien, Chairman Minutes approved " as presented OR [I as amended ON [ ] date Reviewed by ] staff initials [ I date no AD -HOC PRIORITIES COMMITTEE PELICAN BAY SERVICES DIVISION JANUARY 29. 2015 The Ad -Hoc Priorities Committee of the Pelican Bay Services Division met on Thursday, January 29, 2015 at 1:00 p.m. at 801 Laurel Oak Drive, Suite 302, Third Floor of the SunTrust Building, Naples, Florida. In attendance were: Ad -Hoc Priorities Committee Dave Trecker, Chairman Joe Chicurel Tom Cravens Pelican Bay Services Division Staff Neil Dorrill, Administrator Marion Bolick, Operations Manager Mike Levy Susan O'Brien Mary McCaughtry, Operations Analyst Lisa Jacob, Recording Secretary Also Present Henry Bachman, Pelican Bay Services Division Board Ken Dawson, Pelican Bay Services Division Board APPROVED AGENDA (AS AMENDED) 1. Roll call 2. Agenda approval 3. Audience comments 4. 2015 priorities and resource allocations /shortfalls a. Discussion on new member orientation (add -on) 5. Adj ourn ROLL CALL All Committee members were present and a quorum was established. AGENDA APPROVAL Mr. Cravens motioned, Mr. Levy seconded to approve the agenda with the removal of the Pledge of Allegiance as there was no flag, and the possible discussion of new member orientation under Item 4. The motion carried unanimously. AUDIENCE COMMENTS There were no audience comments. Ad -Hoc Priorities Committee of the Pelican Bay Services Division January 29, 2015 Minutes 2015 PRIORITIES AND RESOURCE ALLOCATIONS /SHORTFALLS Dr. Trecker moderated the discussion on PBSD priorities and took the position that the Division is not likely to gain additional resources this fiscal year, so the Board should try to prioritize activities based on existing budgetary and human resources. Public safety items, i.e., Oakmont pathways deterioration and overgrown landscaping, were of primary importance, and it was noted that with additional funding from the County and additional staff, day labor, or extra work days, these items could be addressed. Other priorities discussed included activities related to the Clam Bay Management Plan, lakes, and water quality. Following a lengthy discussion, Dr. Trecker agreed to revise the priorities list based on today's suggestions then meeting was adjourned. Mr. Cravens motioned, Dr. Chicurel seconded to adjourn. The motion carried unanimously and the meeting was adjourned at 2:30 p.m. Dave Trecker, Chairman Minutes approved [ ] as presented OR " as amended ON [ ] date Reviewed by [] staff initials [ ] date 2 BEACH RENOURISHMENT COMMITTEE PELICAN BAY SERVICES DIVISION MAY 26, 2015 The Beach Renourishment Committee of the Pelican Bay Services Division met on Tuesday, May 26 at 3:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. In attendance were: Beach Renourishment Committee Dr. Dave Trecker, Chairman Bohdan Hirniak Dr. Patricia Bush Susan O'Brien (ex- officio) Pelican Bay Services Division Staff Neil Dorrill, Administrator Mary McCaughtry, Operations Analyst Marion Bolick, Operations Manager Lisa Resnick, Recording Secretary Also Present Linda Roth APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 5/16/2014 meeting minutes 5. Audience comments 6. Pelican Bay beach renourishment 7. Other business ROLL CALL All members were present and a quorum was established. AGENDA APPROVAL Ms. O'Brien motioned, Dr. Bush seconded to approve the agenda as presented. The motion carried unanimously. APPROVAL OF 5/16/2014 MEETING MINUTES Ms. O'Brien motioned, Mr. Hirniak seconded to approve the 5/16/2014 minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Ms. Linda Roth commented on PBSD's responsibility for Pelican Bay beach renourishment. 1 Beach Renourishment Committee of the Pelican Bay Services Division May 26, 2015 Meeting Minutes PELICAN BAY BEACH RENOURISHMENT Ms. O'Brien motioned, Dr. Bush seconded to recommend to the full Board that the PBSD take the County's position to not do beach renourishment this year. The motion carried unanimously. ADJOURNMENT The meeting was adjourned at 3:18 Dave Trecker, Chairman Minutes approved [I as presented OR [] as amended ON [ ] date Reviewed by [ I staff initials [ ] date 2 Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 (239) 252-8400 Application was received on: 9/2/2015 8:21:03 PM. Name: Patrick Hennessey Home Phone: 239-594-6928 Home Address: 850 Tanbark Drive #102 City: naples Zip Code: 34108 Phone Numbers Business: E-Mail Address: maineman6 @gmail.com Board or Committee: Category: PBSD -Residential Place of Employment: Retired How long have you lived in Collier County: 5-10 How many months out of the year do you reside in Collier County: 6-9 Have you been convicted or found guilty of a criminal offense (any level felony or first degree misdemeanor only)?No Not Indicated Do you or your employer do business with the County?No Not Indicated NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which you are affiliated benefit from decisions or recommendations made by this advisory board? No Not Indicated Are you a registered voter in Collier County? Yes Do you currently hold an elected office? No Do you now serve, or have you ever served on a Collier County board or committee? No Not Indicated Please list your community activities and positions held: lector/Eucharistic Minister -St Williams Catholic Church Concierge and transportation volunteer @ NCH Board Member -Laurel Oaks Condo Association Committee member -Elections Committee -PB Foundation Committee member-Facilities Committee-PB Foundation Education: BA -Boston College Experience/Background Senior Vice President Sales/Marketing -Marriott Corporation -Canadian Division Director of National Accounts -Saga Corporation Vice President/Member of Operating Committee -HDS Services Vice President/Board Member-NCH Auxiliary Member -School Board -South Windsor, Ct Member-Democratic Tiwn Committee -South Windsor, Ct Editorial Board - Chairperson - American Association of Homes for the Aging Board Member-National Meals on Wheels Corporation Principal/Owner -Hospitality Consultants Inc. Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 (239) 252-8400 Application was received on: 9/8/2015 8:51:28 AM. Name: @ichael Shepherd Home Phone: 239-269-7738 Home Address: 1 Las Brisas Way City: Naples Zip Code: 34108 Phone Numbers Business: E-Mail Address: mikeshepherdpa @gmail.com Board or Committee: Pelican Bay MSTBU Advisory Committee Category: Not indicated Place of Employment: Self Employed - Real Estate Sales/Consulting How long have you lived in Collier County: more than 15 How many months out of the year do you reside in Collier County: I am a year-round resident Have you been convicted or found guilty of a criminal offense (any level felony or first degree misdemeanor only)?No Not Indicated Do you or your employer do business with the County?No Not Indicated NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which you are affiliated benefit from decisions or recommendations made by this advisory board? No Not Indicated Are you a registered voter in Collier County? Yes Do you currently hold an elected office? No Do you now serve, or have you ever served on a Collier County board or committee? No Not Indicated Please list your community activities and positions held: Board Member - Chateaumere Condominium - Pelican Bay - Treasurer Board Member - Las Brisas - Pelican Bay -President (15 years) Education: Purdue University - Mechanical Engineering Indiana University - Business Experience/Background Mechanical engineering career leading to Chief Engineer of Fortune 500 company. Subsequently founded and served as president of Indiana based construction management company in 1983. Primary activity building large custom homes (6,000 - 10,000 sq ft) and residential land development. Semi-retired (attempted)in 2000 and maintained modest consulting posture for Indiana based construction. Began selling real estate locally through John R Wood, Realtors in 2001 and continue. From: Mike Shepherd [mailto:mikeshepherdpa @ gmail.com] Sent: Thursday, September 17, 2015 12:01 PM To: McCaughtryMary Cc: ResnickLisa Subject: Re: PBSD APPLICATION Dear Mary, Thank you for giving me an opportunity to introduce myself and to propose some areas where I might be able to contribute to the Services Division board. I have lived full time (with wife Linda) in Pelican Bay since 2000, and am now serving my 15th year as the Las Brisas HOA president. I must confess that Dave Trecker initiated my interest in serving on the PBSD board. Dave is familiar with my background and capabilities, and persuaded me that I might be able to bring some valuable experience to the Division. I have a record of reliable service with two Pelican Bay owner associations beginning in 1993 and share your member's interest in preserving Pelican Bay's position as a superior development. As a local realtor, I am familiar with the various maintenance related nuances which serve to authentically enhance a SWFL community's appeal. I hold a Mechanical Engineering from degree from Purdue University and fashioned a primary career in Construction Management and Architectural Design. Prior to retirement in 2000, my Indianapolis based company earned a reputation for unusually high ethics, quality standards and competence with challenging residential projects. I would hope my technical strength and commercial experience could be of value to the PBSD board. My specific background and preferences would suggest service on the Landscape and Safety, Water Management or Budget committees (as particularly opposed to the Clam Bay committee, for which I would be ill qualified). Linda & I live in Naples full time and my schedule can accommodate regular committee meetings. Thank you, Mike Shepherd Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 (239) 252-8400 Application was received on: 8/27/2015 7:38:14 PM. Name: Gary Ventress Home Phone: 239-529-1095 Home Address: 887 Turtle Court City: Naples Zip Code: 34108 Phone Numbers Business: 513-310-5844 E-Mail Address: gary(&,gvsales.com Board or Committee: Pelican Bay MSTBU Advisory Committee Category: Not indicated Place of Employment: Self employed - GV Fabricating Machinery Sales How long have you lived in Collier County: 3-4 How many months out of the year do you reside in Collier County: I am a year-round, resident Have you been convicted or found guilty of a criminal offense (any level felony or first degree misdemeanor only)?No Not Indicated Do you or your employer do business with the County?No Not Indicated NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which you are affiliated benefit from decisions or recommendations made by this advisory board? No Not Indicated Are you a registered voter in Collier County? Yes Do you currently hold an elected office? No Do you now serve, or have you ever served on a Collier County board or committee? No Not Indicated Please list your community activities and positions held: Oak Lake Sanctuary H.O.A. Board Member Oak Lake Sanctuary H.O.A. President Education: 1/2 year at University of Cincinnati 3-1/2 years at Northern Michigan University Experience/Background Worked for a machine tool manufacture for 23 years and was V.P of Sales. Have owned my own Company selling and servicing machine tools for the last 14 years. From: Gary Ventress [mailto:gary@gvsales.com] Sent: Wednesday, September 16, 2015 10:41 AM To: McCaughtryMary Subject: RE: PBSD BOARD APPLICATION Response to Chairwoman,Susan O'Brien questions are provided below. Why are you interested in serving on the PBSD Board? My parents were very early owners in our community and I have seen the evolution of Pelican Bay from its conception to its present state. My greatest interest is preserving the community of Pelican Bay and making sure we leave the community better than we found it. What contributions do you think you can make to the PBSD Board? My wife and I moved to Pelican Bay because of its beauty,the beach and restaurants,tennis, biking and walking. I have a real concern that these assets remain in place.We must continue to improve our water output into Claim Bay, continually update our landscaping and make sure our beaches remain beautiful. I am willing to serve on any of the PBSD committees to help in preserving and improving the assets this community has to offer. What is your availability to attend PBSD monthly Board meetings on the first Wednesday of each month and to attend one or two committee meetings each month? (Board members typically serve on two of the following committees: Budget, Clam Bay, Landscape and Safety,Water Management, and Ad Hoc Beach Renourishment.) I do still work and own a business. My work is no longer full time and I have the ability schedule my calendar as needed. I would have the ability to attend the monthly Wednesday meetings and serve as well as attend committee meetings. My only conflict will be a national convention I attend every year which it typically held during the middle week of November. Thank you for your continued interest. Sincerely, Gary Ventress Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 (239) 252-8400 Application was received on: 9/23/2015 11:43:28 AM. Name: Peggy Pinterich Home Phone: 239-207-7604 Home Address: 555 Ketch Dr. City: Naples Zip Code: 34103 Phone Numbers Business: 239-213-9535 E-Mail Address: f ppinterich @americanmomentumbank.com Board or Committee: Pelican Bay Services Division Board Category: Commercial Place of Employment: American Momentum Bank, 8625 Tamiami Trl N,Naples, FL 34108 How long have you lived in Collier County: more than 15 How many months out of the year do you reside in Collier County: I am a year-round resident Have you been convicted or found guilty of a criminal offense (any level felony or first degree misdemeanor only)?No Not Indicated Do you or your employer do business with the County?No Not Indicated NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which you are affiliated benefit from decisions or recommendations made by this advisory board? No Not Indicated Are you a registered voter in Collier County? Yes Do you currently hold an elected office? No Do you now serve, or have you ever served on a Collier County board or committee? No Not Indicated Please list your community activities and positions held: Treasure/Sec Golden Gate Little League Secretary Naples Girls Little League Education: AA degree from Edison State College Experience/Background PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES WEDNESDAY,APRIL 3,2013 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday,April 3,2013 at 1:00 PM at the Community Center at Pelican Bay,8960 Hammock Oak Drive,Naples,Florida. The following members were present: Pelican Bay Services Division Board Tom Cravens,Chairman Dave Trecker,Vice Chairman Michael Levy Joe Chicurel Susan O'Brien John Domenie Scott Streckenbein John Iaizzo Hunter Hansen absent Pelican Bay Services Division Staff W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst Kyle Lukasz,Operations Manager Lisa Resnick,Recording Secretary Also Present Kevin Carter,Field Manager,Dorrill Management Group Mohamed Dabees,Ph.D.,P.E.,Humiston&Moore Engineers Tim Hall,Senior Ecologist&Principal Turrell,Hall&Associates,Inc. Jim Hoppensteadt,President&Chief Operating Officer,Pelican Bay Foundation Ken Humiston,P.E.,Humiston&Moore Engineers Brett Moore,P.E.,Humiston&Moore Engineers Agenda(Final) 1.Pledge of Allegiance 2.Roll call 3.Welcome new Board members 4.Agenda approval 5. Election of Officers* 6.Approval of meeting minutes a.March 6 Pelican Bay Services Division Board Regular Session b.February 26 Landscape Water Management Subcommittee 7.Administrator's Report a.Clam Pass dredging update b.Management services contract extension* c.Tim Hall's contract(Susan O'Brien) d.Summer Landscaping projects(Susan O'Brien) e.Monthly Financial Report 8.Chairman's Report a.Recommendation to BCC to fill PBSD Board vacancy* b.Committee Appointments c.Announcements 9.Committee Reports a.Budget b.Clam Bay i.Approval of Clam Bay stakeholders list,letter,questionnaire,and timeline* c.Landscape Water Management 10.Old Business a.Board's position(Susan O'Brien)and legal authority(Dave Trecker)regarding beach renourishment b.Update on procuring and placing speed tracking device on Pelican Bay Boulevard 11.New Business a.Bicycle Lane Survey timeline(Dave Trecker) b. Efforts to hide solar panels(Dave Trecker) 12.Audience Comments 13.Miscellaneous Correspondence 14.Adjourn 8601 Pelican Bay Services Division Board Regular Session Minutes Wednesday, April 3,2013 ROLL CALL Eight members were present(Chicurel,Cravens,Domenie,laizzo,Levy,O'Brien,Streckenbein,Trecker,)and one member was absent(Hansen). AGENDA APPROVAL Vice Chairman Trecker made a motion, second by Mr. Domenie to approve the agenda as amended: move item 8a prior to 7a. The Board voted unanimously in favor and the motion passed. ELECTION OF OFFICERS CHAIRMAN Vice Chairman Trecker made a motion, second by Mr. Levy to nominate Tom Cravens to serve as Chairman of the PBSD Board. The Board voted unanimously in favor and the motion passed. VICE CH IRMAN Chairman Cravens made a motion, second by Mr. laizzo to nominate Dave Trecker to serve as Vice Chairman of the PBSD Board. The Board voted unanimously in favor and the motion (passed. APPROVAL OF MARCH 6 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MEETING MINUTES Ms. O'Brien made a motion, second by Mr. Levy, to approve the March 6 Pelican Bay Services Division Board Regular Session Meeting Minutes as amended: 1) P. 8598, add "4 members raised concerns about the process used to extend Mr. Dorrill's contract." 2) P. 8600, add "Chairman Cravens asked Mr. Dorrill to follow up with Dr. Sparkes." The Board voted unanimously in favor and the motion passed. APPROVAL OF FEBRUARY 26 LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE MEETING MINUTES Vice Chairman Trecker made a motion, second by Mr. Domenic. to approve the February 26 Landscape Water Management Subcommittee minutes as presented. The Board voted unanimously in favor and the motion passed. WELCOME NEW BOARD MEMBERS Chairman Cravens introduced new Board members: Dr.Chicurel,Mr.Domenie,and Mr.Streckenbein. Mr.Dorrill explained briefly public officials must follow certain ethics laws and retain public records. He encouraged members to obtain a county email address to separate public and private life,and suggested having the County Attorney make a presentation regarding ethic laws and public records to the Board at a future meeting. Chairman Cravens directed staff to distribute the County Attorney's presentation regarding same. RECOMMENDATION TO BCC TO FILL PBSD BOARD VACANCY Mr.Levy made a motion,second by Dr. Chicurel to recommend to the BCC that Frank C.Dickson, 11, be appointed to the PBSD Board to replace the vacancy on the Board created by John Chandler's resignation. The Board voted unanimously in favor and the motion passed. 8602 Pelican Bay Services Division Board Regular Session Minutes Wednesday, April 3,2013 ADMINISTRATOR'S REPORT CLAM PASS DREDGING UPDATE Hurniston & Moore Engineers' explained due to a combination of weather events and an ebb shoal not yet established, Clam Pass closed following the initial opening. To remediate, the contractor would remobilize the equipment, reopen the Pass,and monitor the Pass for several days because once this project is certified as complete,a new permit will be required to do any additional work. MANAGEMENT SERVICES CONTRACT EXTENSION Vice Chairman Trecker made a motion, second by Chairman Cravens to approve actions to solicit proposals for administrative services beginning June 2014. The Board voted 8-1 in favor and the motion passed. Mr.Domenie opposed. TIM HALL'S CONTRACT Ms. O'Brien made a motion, second by Chairman Cravens that the Board approve Tim Hall's contract for environmental services for Clam Bay from April 26,2013 until April 26,2014. The Board voted 8-1 in favor and the motion passed. Vice Chairman Trecker opposed. Vice Chairman Trecker made a motion,second by Chairman Cravens that Mr.Dorrill take steps to obtain from the County or allow the County to make happen the reporting of the water quality data on a quarterly basis,then he withdrew the motion. SUMMER LANDSCAPING PROTECTS. At Ms.O'Brien's request,staff would prepare a summary for distribution. MONTHLY FINANCIAL REPORT Mr.Levy made a motion,second by Chairman Cravens to accept the financial report as presented. The Board voted unanimously in favor and the motion passed. CHAIRMAN'S REPORT COMMITTEE APPOINTMENTS Chairman Cravens appointed Mr.Domenie and Mr.Streckenbein to the Budget Subcommittee;Dr.Chicurel and Mr.Domenie to the Clam Bay Subcommittee;and Dr.Chicurel and Mr.Streckenbein to the Landscape Water Management Subcommittee. Chairman Cravens also created an Ad-Hoc Survey Committee to obtain community feedback regarding bicycle lanes,and to evaluate the need for additional and standing committees. He appointed himself,Ms.O'Brien,and Vice Chairman Trecker to this committee. ANNOUNCEMENTS Chairman Cravens announced upcoming meetings. BUDGET SUBCOMMITTEE REPORT Mr.Levy reported the Budget Subcommittee was developing the Fiscal Year 2014 budget and evaluating the need to continue the additional assessment for capital projects. 8603 Pelican Bay Services Division Board Regular Session Minutes Wednesday, April 3,2013 CLAM BAY SUBCOMMITTEE APPROVAL OF CLAM BAY STAKEHOLDERS LIST.LETTER.QUESTIONNAIRE.&TIMELINE Ms. O'Brien made a motion, second by Vice Chairman Trecker to approve the Clam Bay stakeholders documents /list, letter, questionnaire, & timeline]. The Board voted unanimously in favor and the motion passed. LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE Vice Chairman Trecker reported that implementation of the best management practices community awareness program was progressing and three presentations were scheduled. NEW BUSINESS EFFORTS TO HIDE SOLAR PANELS Mr.Lukasz noted application of algaecide was driven by appearance of algae in the lakes. Regarding the pilot program,aerators were installed in the designated lakes,but there was resident resistance to install aquatic or littoral plants in the lakes on Gulf Park and residents complained that the solar panels used to power the aerators were an eyesore. Staff'would try to conceal the panels with landscaping. OLD BUSINESS BOARD'S POSITION&LEGAL AUTHORITY REGARDING BEACH RENOURISHMENT Mr.Dorrill was of the opinion that beach renourishment was not defined in the Powers and Duties of this Board's ordinance and explained that an engineer is in the process of determining whether the legal description of the renourishment project coincides with the legal description of the Pelican Bay Services Division. The Board agreed a legal opinion was needed to determine whether beach renourishment was the Services Division's responsibility,and the Board supported its previous position not to use public funds for beach renourishment. Mr.Hoppensteadt opined it was appropriate to use Municipal Service Taxing&Benefit Unit(MSTBU) funds and agreed with the Board that Tourist Development Council (TDC)funds were not appropriate,as the the use of TDC funds would imply the beach is accessible to the public. Ms.Mary Johnson agreed and presented a map of the beach. PROCURING&PLACING SPEED TRACKING DEVICE ON PELICAN BAY BOULEVARD Staff presented photographs of several types of speed tracking devices including cost estimate. The Board directed staff to get additional information and cost estimates for: 1)portable-type speed tracking devices;and 2) dedicated traffic enforcement services from the Sheriff. STATUS OF INSTALLATION OF OSPREY NEST BOX PLATFORM Mr.Hall reported that he and the Florida Department of Environmental Protection(FDEP)have determined an appropriate location for the platform and would work with the County to have the pole installed immediately to take advantage of cost savings to be had by utilizing the beach disking contractor and existing vehicle on the beach permit. BOARD ORIENTATION Mr.Streckenbein suggested the Board have a member orientation and staff would make arrangements to schedule this public meeting. AUDIENCE COMMENTS Mr.Bob Ward and Ms.Barbara Klauber presented photographs of the drainage easement between the Sandpiper parking lot and Crowne Colony that was in need of maintenance. Staff would address. 8604 Pelican Bay Services Division Board Regular Session Minutes Wednesday, April 3,2013 Ms. Marcia Cravens commented on Clam Pass,process to update the management plan,pilot program,and beach renourishment. Mr.John Mueller suggested the Services Division to consider taking responsibility for noise abatement issues and commented on Clam Pass. Mr.Brendan Culligan was pleased with the crosswalks and was in favor of bicycle lanes. ADJOURN Vice Chairman Trecker made a motion,second by Ms.O'Brien to adjourn. The Board voted unanimous! in avor,the motion assed,and meetin ad'ourned. Tom Cray- ,Chairman Minutes by Lisa Resnick 4/23/2013 4:28:35 PM 8605 PELICAN BAY SERVICES DIVISION REGULAR MEETING OF THE BOARD JANUARY 7, 2015 The Board of Directors of the Pelican Bay Services Division met on Wednesday,January 7, 2015 at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Fl.The following members were present: PBSD BOARD Dave Trecker, Chairman Susan O'Brien, Vice-Chairman Henry Bachman Tom Cravens Joe Chicurel Ken Dawson John laizzo Michael Levy Scott Streckenbein PBSD STAFF Neil Dorrill, Administrator Mary McCaughtry, Operations Analyst Marion Bolick, Operations Manager Lisa Jacob, Recording Secretary ALSO PRESENT Pat Bush, pending appointee to PBSD Board Kevin Carter, Field Manager, Dorrill Management Group Tim Hall,Turrell, Hall and Associates, Inc. Jim Hoppensteadt, President & COO, Pelican Bay Foundation Mary Johnson, Pelican Bay Foundation Board of Directors Arielle Poulos, Turrell, Hall and Associates, Inc. Kathy Worley,the Conservancy of SW Florida PLEDGE OF ALLEGIANCE The meeting was called to order at 1:00 p.m., and the Pledge of Allegiance was recited in unison by the Board members. REVISED AGENDA 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of meeting minutes a. November 5, 2014 Pelican Bay Services Division Board b. November 14, 2014 Pelican Bay Services Division Special Meeting 5. Audience Comments Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 2 6. Clam Bay Items a. Clam Bay NRPA Management Plan Status b. Tidal Gauges c. Biological Assessment d. RFP for Scope of Services 7. Staff Manager for Water Management/Clam Bay Activities 8. 2015 Priorities 9. Administrator's Report a. County Attorney's Reading on Oakmont Pathway Responsibilities b. Status of Yield Signs at Crosswalks c. Extra Security Patrols d. Oak Lake Sanctuary Shoreline Update e. Monthly Financial Report 10. Chairman's Report 11. Committee Reports a. Water Management i. *Expanded use of aerators and plantings b. Landscape &Safety i. Status of trimming vegetation overgrowth c. Clam Bay d. Ad-Hoc Commercial Member add-on e. Budget add-on 1. Old Business 2. New Business 3. Adjournment ROLL CALL/AGENDA APPROVAL All Board members were in attendance. A MOTION was made by Mr. Cravens and seconded by Dr. Bachman to approve the agenda. Under Item 11, Committee Reports, Ad Hoc Commercial Member Committee, and Budget Committee were added In response to a question from Mrs. O'Brien, it was noted that the use of tilapia will be addressed under Committee Reports. With those additions,the Agenda was unanimously approved by the Board members. APPROVAL OF MINUTES OF NOVEMBER 5 AND NOVEMBER 14 MEETINGS A MOTION was made by Mr. Cravens and seconded by Ms. O'Brien to approve the November 5 meeting minutes. Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 3 The following changes were made by Dr.Trecker: On Page 2 under Audience Comments,the word "and" at the end of the first sentence should be followed with the word "questioned". Under Status of Clam Bay NRPA Management Plan Revision,The sentence starting "The changes the Commission requested were minor", should continue with "and comprised tying the plan, the dredging permit applications, expanding the section on freshwater discharges and insuring that ecological considerations were included in the dredging criteria". On Page 3 under Item D, in the first sentence the word "concise" was considered to be redundant and should be eliminated, and the word "conservative" in that sentence should be stricken as well. Under Item E, the first sentence should be eliminated. In the sixth line under that item, the words "lake bank" should not be capitalized. Under the Chairman's Report, in the last line of the first paragraph, the words "Water Management" should be capitalized. In the last line of the second to last paragraph, Mrs. O'Brien should be changed to Ms. O'Brien. The following changes were made by Ms. O'Brien: It was asked that the Agenda again be inserted in the minutes following the Pledge. On Page 2, Under the Status of Clam Bay NRPA Management Plan Revision, the second paragraph,first sentence should read as follows: "The changes were made by Tim Hall, Kathy Worley and Mary Johnson and will be reviewed by the Clam Bay Committee and forwarded to the Board, which will meet in a special session on the 14th of November". Under the Status of the Timeline for Dredging Permit application, the words "three tiered" should be changed to "triage". On Page 3 under Administrator's Report, Item A, the second sentence should indicate that the presentation was made by Mr. Cravens. On Page 4 under Chairman's Report, the last sentence should add the words "with Mr. Levy as Chair", and the spelling of Mr. Cravens name should be corrected. On Page 5, under Item B. Clam Bay,the third line should read "at an estimated cost of$2,000 to $4,000". On Page 5, under Safety Committee, in the second-to-last paragraph regarding Oakmont,the last sentence should read, "It was determined that this was Foundation property, and a letter will be sent to the Pelican Bay Foundation Board regarding ownership and responsibility of the Oakmont pathway". A MOTION was then made by Mr. Cravens to amend the Motion to include the words "as modified",seconded by Ms. O'Brien and unanimously approved. Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 4 A MOTION was then made by Mr. Cravens and seconded by Mr. Streckenbein to approve the November 14 Special Session Minutes. Dr.Trecker made the following corrections: On Page 1 under Audience Comments, the words "Clam Bay" should be inserted before the word "Committee". Under the Approval of Clam Bay Management Plan, in the third line, Mrs.should be changed to Ms. O'Brien. Ms. O'Brien made the following changes: In the second paragraph under the first motion,the first sentence should end at the word "changes", with the remainder of the sentence being stricken. The following sentence should read "Changes were also made...". A MOTION was then made by Mr.Cravens to amend the Motion to include the words"as modified",seconded by Mr. Bachman and unanimously approved. AUDIENCE COMMENTS Diane Lustig from Hyde Park expressed her appreciation for all the PBSD Board members. She asked for clarification of the no wake rule in Clam Pass as there are no signs advising boaters of this, and she had recently seen a large Jet Ski up in the estuary going very fast. Ms. O'Brien indicated that it was important that these incidents be reported to the Sheriff's Department when they are observed, and added that the signs are down because they were unable to be re-permitted as the law has changed. When these unsafe conditions are reported, it would be helpful to include the time and place the boat or Jet Ski was seen, and any identifying numbers on it. CLAM BAY A. Clam Bay NRPA Management Plan Status Dr.Trecker indicated that they have been working on this Plan under Ms. O'Brien's direction for the past 18 months, with input taken from 16 Stakeholder groups and countless individuals. Changes were made initially to satisfy the Board of County Commissioners, and then at their December 9 meeting,they continued their consideration of the Management Plan until their January 13 meeting to give the new commissioner, who represents the City of Naples and Seagate, time to review it. The City Council at its December 17 meeting voted to send a letter to the BCC noting three remaining objections that Seagate has with the Plan. A number of PBSD Board members spoke at that meeting in an effort to get the Council to change its mind and were unsuccessful. Dr. Trecker and Ms. O'Brien sent a letter to the BCC addressing these three points, and Dr.Trecker learned that as of the previous meeting, no letter has been drafted or sent by the City Council. Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 5 At their last meeting,the County Commission separated the submission of the Dredging Permit Application from approval of the Management Plan. The application to the Army Corps of Engineers was approved by the Foundation, and Mr. Hall has filed the relevant applications. Mr. Hall indicated that as of the previous day the Corps had received the application and reviewed the initial submittal, and is looking for the additional information from the Clam Bay Committee in order to speed up their review. Mr. Hall is working with them on the public notice issue, which is the next step. Nothing has been done as yet with the DEP, although Humiston and Moore has had discussions with the DEP about the proposed changes and modifications to the new application. The Management Plan and the Biological Assessment have been requested by the DEP, and Mr. Hall had advised the Corps that they were waiting for final approval on them and would submit them under separate cover. B. Tidal Gauges The exclusive vendor for these water monitoring devices is from Charlotte County, and provides them to a number of water management districts throughout the state. This is a next generation device, substantially improved over the devices the District presently uses. It works in real time, and will send a signal to a computer and record conditions up to every six minutes. These devices are the recognized national standard for reliability, and will enable the PBSD to share in a much larger data base of relevant scientific information. The cost per device is approximately$3,500, and this is an unbudgeted expense which could reach $25,000 with installation costs for four of them. The life expectancy for the device is 10 to 15 years, with certain components, such as anti-fouling devices and surge protectors that could require bi-annual replacement. These devices can also be expanded to include other monitoring devices, such as dissolved oxygen sensors and salinity monitors that could be added at a later date. These would replace the gauges presently in use. A warranty is provided, and Mr. Hall will check on what that entails. He will also check to see if the posts presently in use can be used to mount the new devices, which would reduce the installation costs. Mr. Dorrill will also check on any maintenance agreement and those costs. On a MOTION by Mr. Cravens and a second by Mr. Bachman,the Board unanimously authorized staff to go forward based on the proposal received for these tidal gauge devices, and authorized the associated budget amendment not to exceed$30,000. Mr. Dorrill will advise the Board once the final costs are received, and will move forward with the purchase and installation as soon as possible. C. Biological Assessment Ms. O'Brien noted that Mr. Hall and Ms. Poulos completed the Biological Assessment which is required for the permit application. The Clam Bay Committee reviewed it and suggested some Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 6 changes, which have been incorporated into it. It is the Committee's recommendation that the full Board approve the Biological Assessment. A MOTION was made by Mr. Cravens and seconded by Mr. Levy to approve the Biological Assessment. The Motion was unanimously approved by the Board. D. RFP for Scope of Services A scope of services for monitoring Clam Bay has been developed, as the current contract will expire in April. The Clam Bay Committee is recommending that the County be asked to put the RFP together so proposals can be received for monitoring services for the future. A MOTION was made by Mr. Cravens and seconded by Mr. Bachman that the Board approve a recommendation to the County for an RFP for scope of services. Mr. Dorrill also requested that the Board include in their Motion a designation of Ms. O'Brien to sit on the five member selection committee. The MOTION was then amended by Mr. Cravens and seconded by Mr. Bachman to include the appointment of Ms. O'Brien to serve on the selection committee. Mr. Dorrill then briefly explained the process by which the selection is made, noting that the Board would have the opportunity to see the list of proposals, and if necessary, recommend to the BCC a different selection than that of the selection committee. He also recommended that Marion Bolick be the designated staff person to sit on that committee and the PBSD purchasing agent will sit on it as well. The MOTION was then unanimously approved as amended. STAFF MANAGER FOR WATER MANAGEMENT/CLAM BAY ACTIVITES It was suggested that a consultant or manager be appointed for the Water Management and Clam Bay activities. Dr.Trecker mentioned three possibilities, including continuing things as they are now,which involves a number of consultants and experts, and decision making at the Committee and Board levels. Designating a single individual to oversee and coordinate all aspects of these two activities would be a second option, and the third would be to continue with Mr. Hall and Mr. Dabees with their expertise in biology and coastal engineering respectively, but to have one individual to pull together the various aspects of water quality. A few names were suggested to fill this role, including Jim Bays, Rafael Vasquez-Burney, Steve Long and Dave Tomasko. The Board members gave their individual opinions and discussed the options as they relate to necessity, levels of expertise, and additional costs. Ms. O'Brien felt that any consultant would need to work with the Committees so the Community values can be expressed and the needed scope of services can be defined, and added that all the options should continue to be looked at until the upper ponds issues are determined. Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 7 Dr.Trecker noted that the consensus seemed to be that Option 3 should be looked at more closely, and Ms. O'Brien added that the recommendations of the two Committees should be ascertained first. Once those needs are established and data assembled, then a consultant can be approached to help bring everything together to manage the system. After further discussion, Dr.Trecker indicated that in conjunction with staff he will check with the individuals on the list as to their time availability and costs. He urged the two Committees to begin looking at specifics as to needs and data, and this issue will be readdressed at the next meeting. 2015 PRIORITIES Keeping in mind resource and budget limitations, Dr.Trecker appointed an ad hoc committee comprised of the chairs of the various committees to meet and pull the priorities together to develop recommendations for the Board's February meeting. He asked these individuals to determine what they felt the top 10 to 12 priorities are before that meeting and provide that list to Lisa. Staff has also been asked to provide a list of budgeted funds and what they are allocated for, as well as personnel assignments so it can be determined where they are coming up short. Dr. Trecker note that this list will not obligate them to any project, but will simply indicate what the directors feel are most important. Ms. O'Brien indicated that she values staff's perspective on the priorities, and Mr.Trecker noted that he would appreciate Mr. Dorrill's input on this as well. ADMINISTRATOR'S REPORT A. County Attorney's Reading on Oakmont Lake Pathway Responsibilities At the request of Mr. Klatzkow as it relates to the PBSD's responsibility to maintain the Oakmont pathway as a function of the drainage easement it has, staff has assembled the appropriate documents for the County Attorney's office to make a determination on this. The Foundation will also be provided with the opinion, as it is their opinion that PBSD funds have been used to construct and repair this pathway along with other major assets in the area, and the Foundation has not been involved with it for ten years. Mr. Dorrill also advised the Board that the County Risk Management Department preferred not to install signage along the path at this time. Mr. Dorrill suggested that Jim Carr be asked to provide an opinion on the new construction value of this asset. Dr. Chicurel added that there was another fall with significant injuries in November, and felt that the path is dangerous for the residents to use as it is in very poor shape and needed to be addressed immediately. Mr. Dorrill summarized the issue, indicating that the County Attorney has been asked to render an opinion on what the PBSD's property is or should be. The pathways adjacent to the Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 8 roadways are public and therefore owned by the County, and this pathway is a continuation of a County pathway, so a legal opinion is necessary. B. Status of Yield Signs at Crosswalks The County Transportation Department wanted all of the yield signs at the crosswalks replaced, indicating that they had to be larger with a minimum clearance of seven feet. These signs were all installed originally with a County permit. They will need to be larger, but the original posts that cost the PBSD$30,000 can be re-used. Staff is looking into enlarged frames to meet the County's size requirement, and the County will provide the signs themselves which will say Yield to Pedestrians as opposed to Stop for Pedestrians. C. Extra Security Patrols The extra, early evening patrols began before the Christmas holiday with uniformed Sheriff's deputies, consistent with what was done the previous year. They will be in place until the end of January, at which time a simple risk assessment will be received from Sergeant Walker along with whatever intelligence they are able to provide. D. Oak Lake Sanctuary Shoreline Update This shoreline is 43 percent riprap, and 40 percent is the maximum allowed by the Florida Administrative Code.There is a variance mechanism that would require the PBSD to do some additional mitigation with littoral plantings. A letter of modification can be submitted to the State for approval and a telephone pre-application meeting is being scheduled by staff to gauge the support it will receive for this activity. Whatever method is used, the timeframe for the work will be in the late spring when lake levels are low. Mr. Dorrill explained why this work is the responsibility of the PBSD, as per the Florida Administrative Code. The Board briefly discussed the state of this lake and the PBSD's responsibilities as the entity responsible for all drainage and lake maintenance as long as they are part of the primary public drainage system. A question was asked about the membrane bubbles along the west side of the berm, and Mr. Dorrill indicated that this is a punch list item on that project, and a substantial amount of money is being held back until this is taken care of according to the contract specifications. E. Monthly Financial Report The first quarter financials were provided, and showed an increase in the cash position to almost$2.5 million dollars against$34,000 in payables, primarily due to assessments being ahead of where they normally are as people take advantage of the discounts for early payment. The income statement showed an under budget number in tree trimming and pruning in the Water Management cost center, but they will need some additional funds for a project they are Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 9 working on in Bay Colony A budget amendment will be needed to take into account the expanded tree trimming work, and approximately$60,000 will be needed to catch up on all the work that needs to be done primarily for safety issues. The cost of temporary labor in the first quarter was explained, and that work has now been suspended and the PBSD will be back within the budget allowance for the remainder of the year In summary, Mr. Dorrill advised that he had $42,000 worth of trimming and pruning available as part of the expanded services in the Water Management Budget, and he needs about$7,000 of it to finish the job at Bay Colony. A MOTION was then made by Dr.Chicurel and seconded by Mr. Cravens to authorize a Budget Amendment not to exceed $35,000 based on the final costs for the outside work. Ms. O'Brien asked that this amount be divided into safety and non-safety related work, and Mr. Dorrill indicated that he would get that information for the Board. After a brief discussion where the Board expressed their concerns about this expense,the MOTION was amended by Dr. Chicurel to require that any work done be related to code conformity and safety issues. The Motion was seconded by Mr. Cravens. The suggestion was then made that only the safety issues be addressed, and that the work be done by staff without a budget amendment. After a further, brief discussion, Mr. Cravens withdrew his Motion and it was agreed that the work would be done by staff on the safety issues, and this item will be revisited at a subsequent meeting. F. Upgraded Street Signs in Oakmont Oakmont has advised its residents that new street signs should be in place in their community by February 1, and if they are not installed, the residents should contact the PBSD. Mr. Dorrill is working with Marion to correct some of the base corrosion on one of the signs, and is unaware of any other work to be done. CHAIRMAN'S REPORT A. Applicants for Board Openings Three applicants applied for the three open seats for residential Board members including Ms. Pat Bush, Mr. Bohdan Paul Hirniak and Dr.Trecker, who has agreed to continue to serve for another four years. A commercial member application was received from Robert Schoonmaker from Huntington Bank. B. Upcoming Meetings The Clam Bay Committee will meet on January 22 at 1:p.m., the Budget Committee on January 22 at 3:00 p.m.,the Water Management Committee on January 26 at 1:00, and Dr.Trecker proposed that on January 27 at 1:00 the new ad hoc Committee on 2015 Priorities should meet, all at the Association office. Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 10 At Council's recommendation against placing a non-voting member on a County Board seat due to Sunshine and conflict of interest issues, the Board agreed that this chair would not be filled. COMMITTEE REPORTS A. Water Management Committee i. Mr. Cravens spoke to the pilot testing of the Blue Tilapia for algae control, and information was provided to the Board in their packet: On a vote of 3 to 2 the Committee decided to discontinue the pilot study of the introduction of tilapia in Pelican Bay. Dr. Chicurel then made a MOTION that the tilapia experiment for algae removal be limited to the lake that they are presently in,with no additional test lakes. The Motion was seconded by Mr. Bachman. A member of the Water Management Committee indicated that he felt this experiment needed to be looked at more closely due to the ecosystem that is present in Clam Bay. He will be contacting the State to see how these fish are working in other communities and what the pitfalls are. The other Committee members agreed, and more investigation will be done as the original experiment was a success, but information has come to light that there could be problems with tilapia. Mary McCaughtry called the role on this Motion and the results were as follows: Mr. Streckenbein,Yes. Mr. Levy,Yes. Mr. Bachman,Yes. Ms. O'Brien,Yes. Dr.Trecker, No. Mr. Cravens, No. Dr. Chicurel,Yes. Mr. laizzo, No. Mr. Dawson,Yes. The MOTION passed on a vote of six to three. ii. The expanded use of aerators and plantings was approved by the Committee as they have been in use for over two years and seem to be working well. Mr. Cravens spoke to the cost if they were to be installed in all the lakes, and felt that staff should be looking into selective placement. Ms. O'Brien noted that there is$200,000 in the budget now for aerators, but lake selections needed to be made, and she suggested that the lakes in the north end where the copper levels are the highest be looked at first, although it was pointed out that aeration is for the algae problem and will not affect copper levels. Mr. Dorrill indicated that a list had already been prepared of appropriate lakes and should be received within days. This discussion will be deferred to the next meeting when the list will be available to the Board. B. Landscape and Safety i. A bicycle safety workshop will be held on February 25 at the Community Center sponsored by the Landscape and Safety Committee and the Naples Pathway Coalition. The Naples Police Department will attend and present the law and rules and Naples Cyclery will check bikes and helmets. This information will go out in the District newspaper and email, and the Foundation has offered a great deal of help. Pelican Bay Services Division Minutes January 7,2015 Board Regular Session Page 11 ii. Mr. Cravens read an email into the record regarding the accident on the Oakmont lake pathway, which indicated the injuries suffered by this woman which will be ongoing for quite some time and offered suggestions for what needed to be done to make the path safe for use. iii. Vegetation overgrowth trimming was noted as tying in with the second most important aspect of Pelican Bay to the residents, which is the way it looks. The foliage near the pathways and roads have been neglected, and they need to be trimmed back on a yearly basis. C. Budget Committee i. The Budget Committee felt that a full time person coordinating budget issues could be used on this Committee as a paid position and part of the staff working under Lisa. D. Ad Hoc Membership Committee The Committee members were thanked once again for the job they did in getting new members, especially on the Commercial side. ADJOURNMENT Mr. Cravens motioned, Mr. laizzo seconded to adjourn. The motion carried unanimously and meeting adjourned at 4:04 p.m. Dave Trecker, Chairman 2/2/2015 2:16:59 PM Pelican Bay Services Division Regular Board Meeting February 4, 2015 Meeting Minutes 12/3/14 Regular Session Mr. Cravens motioned,Mr. Bachman seconded to approve the 12/3/14 minutes as amended[p. 2 under audience comments change "submitted"to "read";change "Stone"to "Scone";add "median"landscaping; "PDSB"to "PBSD" p. 3 Mr. Cravens motioned to approve permit; "by"should be "to"; "Mr. Hall... material." Delete rest of sentence then add "He said two sets of plans would be submitted, one for the ten-year dredging permit and the other for a letter of permission that would be used should the Pass close before the ten-year permit is issued."Add "A letter of permission may take 2-3 months";p. 4 item f.,second sentence should begin with lower case letter;p. 5 under Landscape & Safety add "Pelican Bay Boulevard"after "repaving";insert "lake"after "Oakmont"; under Ad-Hoc, "Dr. Trecker" seconded]. The motion carried unanimously. 1/7/15 Regular Session Mr. Cravens motioned,Mr. Bachman seconded to approve the 1/7/15 minutes as amended[p. 2 "Mr. Bachman";p. 8 under Status of yield signs, "The County Transportation Dept. wanted all of the yield signs scheduled to be installed at the crosswalks to be larger with a minimum clearance of 7ft.';p. 9,"Dr. Chicurel withdrew his motion and Mr. Cravens withdrew his second";p. 10, "The Pelican Bay Foundation President recommended to the Pelican Bay Foundation Board against placing a non-voting member on the PBSD due to Sunshine Laws and conflict of interest issues. The PBSD Board agreed this position would not be filled."; Under item a., the word "the"before Blue Tilapia should be stricken. Then "On a vote of 3- 2 the Water Management Committee decided not to add additional lakes to the tilapia pilot test lake which is behind the Community Center." Mr. Streckenbein... "due to the possible effect tilapia might have on the ecosystem..." Then "The other Committee members agreed."Then "More investigation will be done.', and "The original experiment was a success". Then "Water Management Committee."Then "They have been...."On p. 10, item b. should read "Landscape& Safety Committee', and the first sentence should read, "A bicycle safety workshop and clinic will be held on Wed, Feb 25 at Pelican Bay Community Center,sponsored by PBSD and presented by Naples Pathways Coalition". "The Naples Police Department will attend and present the laws and rules of cycling. Naples Cyclery will perform free safety checks of bicycles and helmets. "The Pelican Bay Foundation has provided a great deal of help". On p. 11,strike Mr. Cravens to read Dr. Chicurel "an accident"not "the accident". "The email indicated the injuries suffered by this woman will be ongoing for quite some time."Item iii should read, "Vegetation overgrowth onto pathways and roads needs to be trimmed back on a regular basis. Lack of manpower has been identified as the reason why timely trimming has not been done in the past. The Pelican Bay Foundation 2014 survey indicated that Pelican Bay's landscape is a high priority for Pelican Bay residents". Under Budget Committee,p. 11, "At the November Board meeting Mr.Dorrill brought up the possibility of expanding the PBSD field management by having his firm hire Lisa and in turn having her spend approximately three days a week on PBSD field management activities. At the December 10,2014 Budget Committee Meeting it was 3 Pelican Bay Services Division Regular Board Meeting February 4,2015 Meeting Minutes asked that an alternative approach be explored by Staff, that being to upgrade Lisa's position within the PBSD and adding a clerical secretarial person to the PBSD office staff to replace Lisa". On p. 3 insert "approved"before listing agenda;p. 5, item b, "The cost per installation..."rather than "device". Item d, the sentence starting, "Marion Bolick..."should indicate the "County's purchasing agent";Steve "Gong" not Long, and p. 11, item d, "Ad-Hoc Commercial Membership Committee'. The motion carried unanimously. SUMMARY MINUTES GOING FORWARD Mr. Cravens motioned,Ms. O'Brien seconded that future minutes be summary I minutes only. The motion carried unanimously. AUDIENCE COMMENTS A resident of Oak Lake Sanctuary asked for the status of a variance for riprap on their lake and was advised by Mr. Dorrill that a meeting was scheduled with SFWMD and the engineer to address this issue. Mr. Moffatt from L'Ambiance asked the Board to consider the lake banks in L'Ambiance and also made suggestions for improving the landscaping. PRIORITIES FOR REMAINDER OF FY 2015 Mr. Cravens motioned,Mr. Bachman seconded to approve the PBSD priorities for the remainder of FY2015. The motion passed unanimously. Dr. Chicurel noted for the record the various problems and safety issues that he has documented with the Oakmont pathway, indicating that it was not safe for walking,and that the statement made in the priorities list related to the pathway needed to be complete. OAKMONT PATHWAY MAINTENANCE Dr. Trecker explained the two sides of the responsibility issue, indicating that the PBSD Board was awaiting a legal opinion from Mr. Klatzkow at the County. Mr. Cravens motioned,Mr. Bachman seconded that Mr. Dorrill and Dr. Trecker work with Mr. Cook and Mr. Hoppensteadt to explore an interim solution to the immediate problems on the pathway, and a permanent solution such as a conveyance of responsibility or title to the PBSD to maintain the path, concomitant with redoubling efforts to get a legal opinion from Mr. Klatzkow on the issue. A roll call vote was then taken:Mr.Dawson, Yes; Mr.Iaizzo, Yes; Mr. Levy, Yes; Mr. Cravens, Yes; Dr. Trecker, Yes; Ms. O'Brien,No; Dr. Chicurel, Yes; Mr. Bachman, Yes; Mr. Streckenbein, Yes. The motion carried 8-1. 4 1 Li tt I 1 I .FT ijl`1 I U VV 11 CAN, HOO tfLltl I IlfI`I, I I1,A,• 801 Laurel Oak Drive. Suite 712, • Naples, FL 34108 (239) 566-9707 • E-Mail PBPOAcpbpropertyowners.org E EiV . October 9, 2015 Pelican Bay Service Division Attention: Susan O'Brien, Chair Person 801 Laurel Oak Drive, Suite #302 Naples FL 34108 Dear Ms. O'Brien, Recently, mature healthy Oak trees in the neighborhood of 6801 Pelican Bay Blvd were removed and paved traffic crossover paths created through the median strip. A review of PBSD meeting minutes indicates that PBSD did not formally approve or disapprove of this action. We at the Property Owners Association are dismayed that PBSD would allow the County to approve of this action which, in effect, usurps PBSD authority. We are further appalled that your contract employee, Neil Dorrill interacted with the County on this matter, giving implicit approval to the County without requesting a PBSD public hearing and Board vote. We request that PBSD conduct an investigation into this matter and file a formal report to the Board of County Commissioners. If you determine that the County acted in non-conformance with your operating Ordinances, we suggest that you request the BCC to take action to reprimand any County employees involved in this action. It is unfortunate that it is now impractical to replace these trees. We residents value the current ambience which is enhanced by trees along Pelican Bay Blvd. We depend on PBSD to protect us from zealous officials and developers who do not necessarily have the interests of Pelican Bay residents as their highest priority. We look forward to early action by PBSD to investigate this issue. S' cere , ibert Nae; -le President Pelican Bay Property Ow ers Association Webmail 10/28/15,7:51 AM Webmail naplessusan @rcn.com On Behalf of Dr. Bush From : ResnickLisa <LResnick @colliergov.net> Mon, Aug 24, 2015 02:54 PM Subject : On Behalf of Dr. Bush 01 attachment To : Bohdan Paul Hirniak (bphirniak @aol.com) <bphirniak @aol.com>, Dave Trecker (djtrecker @yahoo.com) <djtrecker @yahoo.corn>, Joe Chicurel (jhicurel @gmail.com) <jchicurel @gmail.com>, Ken Dawson (napleskendawson @ aol.com) <napleskendawson @aol.com>, Patricia Bush (bushpjwork @gmail.com) <bushpjwork @gmail.com>, Scott William Streckenbein <sstreckenbein @yahoo.com>, Susan O'Brien (naplessusan @rcn.com) <naplessusan @rcn.com>, Tom Cravens (nfn16799 @naples.net) <nfn 16799 @naples.net> Cc : McCaughtryMary <MaryMcCaughtry@colliergov.net>, BolickMarion <MarionBolick @colliergov.net>, Neil Dorrill <Neil @dmgfl.com>, Dee Emerson <Dee @dmgfl.com>, Kevin Carter <Kevin @dmgfl.com>, ResnickLisa <LResnick @colliergov.net> Dear PBSD Board, On behalf of Dr. Bush, this is intended as a one-way communication. To avoid Sunshine issues, please do not reply/comment. See below (or attached). Lisa From: Patricia Bush [mailto:bushpjwork @ gmail.com] Sent: Monday, August 24, 2015 2:14 PM To: ResnickLisa Subject: PBSD email Lisa,please send the attached message to the PBSD board members. Thnx, Pat Patricia J Bush 6825 Grenadier Blvd APT 1405 Naples, FL 34108 239-384-7111 Waterpark Place Board of Directors meeting 8-18-15 at St. Laurent tttp://mail.rcn.com/zimbra/h/printmessage?id=28580 Page 1 of 3 Webmail 10/28/15,7:51 AM Attendees: Joe Parisi,Anthony DeNardo, Mark Woodward, Myron Berger, Bill McCormack(phone), Pat Bush Joe Parisi presented the plans at Waterpark Place related to construction. He confirmed plans to remove 6 oak canopy trees and 5 sabal palms, the palms to be replanted. He also presented plans related to interim and permanent changes to entry and exit which involve changes to median strips. He even passed out a drawing showing the new low plants to be planted in the median He repeatedly said that he had worked with the PBSD from the start and the PBSD knew about everything and had no objections. When pressed, he said it was Marion Bolick who had approved on behalf of the PBSD. I said that the PBSD's Landscape and Safety Committee had been neither apprised nor consulted. I was told that when it was safety the PBSD had no say. Clearly, however, the landscaping in the median strip was not a safety issue except for the height of the plants. I repeated the request that I'd made at the meeting on 9/14 that the shrinkage of the median opening opposite St. Pierre be delayed until construction had proceeded enough that St. Pierre and St. Laurent residents wanting to go north could go up Grenadier Blvd to exit instead of having to turn right and do a U turn at Interlachen. Joe said that was OK with him but it wasn't up to him. The changes involve most of the issues the PBSD is responsible for advising the BCC on. See below. Where is the ordinance that overrides these? The Collier County Board of County Commissioners created the Pelican Bay Municipal Services Taxing and Benefit Unit, and the Pelican Bay Services Division Board to advise the Commissioners on important issues that pertain to Pelican Bay residents by enacting Ordinances 2002-27, 2006-05, 2013-19, and 2013-61 as amended. "The Unit is formed for the purpose of providing street lighting, water management, beach renourishment, ambient noise management, extraordinary law enforcement service and beautification, including but not limited to beautification of recreation facilities, sidewalk, street and median areas, identification markers, the maintenance of conservation or preserve areas including the restoration of the mangrove forest preserve and to finance the landscaping beautification of only that portion of U.S. 41 from Pine Ridge Road to Vanderbilt Beach Road in the above- described taxing and benefit unit and to that end shall possess all the powers to do all things reasonably necessary to provide such services. The Unit will be solely responsible for advising the County on dredging and maintaining Clam Pass for the purpose of enhancing the health of the affected mangrove forest, and will manage such activities for the County" (Section Four, Ordinance 2013-61, p. 1). ittp://mail.rcn.com/zimbra/h/printmessage?id=28580 Page 2 of 3 Webmail 10/28/15,7:47 AM Webmail naplessusan @rcn.com FW: Waterpark Place, Pelican Bay Boulevard Preliminary Landscape Plan From : Neil Dorrill <Neil @dmgfl.com> Mon, Aug 24, 2015 10:07 AM Subject : FW: Waterpark Place, Pelican Bay Boulevard Preliminary ;?3 attachments Landscape Plan To : naplessusan @rcn.com Cc : marionbolick @colliergov.net Susan: Here is a preliminary plan submitted Friday afternoon by Gulfbay for our consideration. Also I have copied Marion and ask him to comment on the final number of trees to be removed. Neil Original Message From: BolickMarion [mailto:MarionBolick @colliergov.net] Sent: Friday, August 21 , 2015 1 :32 PM To: Neil Dorrill Subject: FW: Waterpark Place, Pelican Bay Boulevard Preliminary Landscape Plan For your review. Marion Bolick, CGM Operations Manager Pelican Bay Services Division 801 Laurel Oak Drive, Ste. 302 Naples, FL 34108 Cell - 239-450-4920 Fax - 239-597-4502 marionbolick @colliergov.net<mailto:marionbolick @colliergov.net> From: Joe Parisi [parisiJ @gulfbay.com] Sent: Friday, August 21 , 2015 9 :54 AM To: BolickMarion Cc: Kathy Venvertloh; Mark Minor (mminor @gradyminor.com) Subject: Waterpark Place, Pelican Bay Boulevard Preliminary Landscape Plan http://mail.rcn.com/zimbra/h/printmessage?id=28480 Page 1 of 4 Webmail 10/28/15,7:47 AM Marion, Attached is the preliminary landscape plan that you provided as a sketch. Our plan is that sketch drawn in AutoCAD. We have also attached a sheet from the construction plans where the location of the proposed landscape is highlighted. Let me know if you have any questions Thanks Joe Joseph Livio Parisi, Esq. Corporate Counsel 8156 Fiddler ' s Creek Pkwy. Naples, Florida 34114 (239 ) 732-9400 Office (239 ) 732-9402 Fax CONFIDENTIALITY WARNING: This email may contain privileged or confidential information and is for the sole use of the intended recipient(s ) . Any unauthorized use or disclosure of this communication is prohibited. If you believe that you have received this email in error, please notify the sender immediately and delete it from your system. P Please consider the environment before printing this e-mail From: Carin Dwyer [mailto:cdwyer @gradyminor.com] On Behalf Of Mark Minor Sent: Thursday, August 20, 2015 10: 48 AM To: Joe Parisi <parisiJ @gulfbay.com> Subject: Waterpark Place, Pelican Bay Boulevard Preliminary Landscape Plan Joe, http://mail.rcn.com/zimbra/h/printmessage?id=28480 Page 2 of 4 Webmaii 10/28/15,7:47 AM Attached is the preliminary landscape plan that was provided by PBSD as a sketch. Our plan is that sketch drawn in AutoCAD. We have also attached a sheet from the construction plans where the location of the proposed landscape is highlighted. Mark W. Minor, P.E. President [cid:image001 .png @OIDODB35 .BC51C710] 3800 Via Del Rey Bonita Springs, FL 34134 Phone - 239.947 . 1144 Fax - 239 . 947-0375 Web - http://www.gradyminor.com<http://www.gradyminor.com/> Please consider the environment before printing this email DISCLAIMER: This communication from Q. Grady Minor & Associates, P.A. , along with any attachments or electronic data is intended only for the addressee(s) named above and may contain information that is confidential, legally privileged or otherwise exempt from disclosure. The recipient agrees and accepts the following conditions : The electronic file/data is for informational purposes only and is the responsibility of the recipient to reconcile this electronic file/data with the approved and certified "plan of record" along with actual project site conditions . Q. Grady Minor & Associates, P.A. reserves the right to revise, update and improve its electronically stored data without notice and assumes no responsibility due to a virus or damages caused by receiving this email. Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. http://mail.rcn.com/zimbra/h/printmessage?id=28480 Page 3 of 4 Webmail 10/28/15,7:12 AM Webmail naplessusan @rcn.com Re:Pelican Bay Blvd ROW permit,Waterpark Place From:napiessusan@rcn.com Mon,Aug 24,2015 05:51 AM Subject:Re: Pelican Bay Blvd ROW permit,Waterpark Place To:"'Neil Dorrill''<neil @dmgfl.com> How many sabals and how many oaks will be removed and how many will be replaced? Thanks, Susan Original Message From: Neil Dorrill <Neil @dmgfl.com> To: naplessusan @rcn.com Sent: Fri, 21 Aug 2015 18:33:08 -0400 (EDT) Subject: Re: Pelican Bay Blvd ROW permit, Waterpark Place Matt McLean indicated that there was not a legal basis to withhold the permit if it met the Land Development Code. This topic remains on the agenda for the Landscape Cmte meeting at the request of Dr Chicural. Neil On Aug 21, 2015, at 1:44 PM, "naplessusan @rcn.com" <naplessusan @ rcn.com> wrote: > Hi Neil, > > What happened to your request to delay action until after Aug. 27? > > Thanks, > > Susan > Original Message > From: Neil Dorrill &lt;Neil @dmgfl.com&gt; > To: naplessusan @rcn.com > Cc: ResnickLisa (LResnick @colliergov.net) &lt;LResnick @colliergov.net&gt; > Sent: Fri, 21 Aug 2015 13:10:59 -0400 (EDT) > Subject: RE: RE: FW: Pelican Bay Blvd ROW permit, Waterpark Place > > The permit has been issued and we expect a copy before the end of the day and I've asked Lisa to provide to you when received. I don't know if the developer has picked up the permit. Neil > > Original Message > From: naplessusan @rcn.com [mailto:naplessusan @ rcn.com) > Sent: Friday, August 21, 2015 1:00 AM > To: Neil Dorrill > Subject: Fwd: RE: FW: Pelican Bay Blvd ROW permit, Waterpark Place > > Hi Neil, > > Please give me an update on the status of the above. > > Thank you. > > Susan > Forwarded Message > From: naplessusan @rcn.com > To: Neil Dorrill &amp;lt;Neil @dmgfl.com&amp;gt; > Sent: Mon, 17 Aug 2015 11:30:43 -0400 (EDT) > Subject: RE: FW: Pelican Bay Blvd ROW permit, Waterpark Place > > I Neil, > > I support the request you made last week to Jack McKenna that the County delay action until after the Landscape Comm. meeting on Aug 27. If your request needs to go to Comm. Hiller, I'm fine with that. > > Susan > > > Original Message > From: Neil Dorrill &amp;amp;lt;Neil @dmgfl.com&amp;amp;gt; > To: naplessusan @rcn.com > Sent: Mon, 17 Aug 2015 11:15:31 -0400 (EDT) http://mail.rcn.com/zimbra/h/printmessage?id=28425 Page 1 of 3 Webmail 10/28/15,7:12 AM > Subject: RE: FW: Pelican Bay Blvd ROW permit, Waterpark Place > > We received the plans Wed. Aug 12th. Marion and I reviewed the set along with our concerns to the county who scheduled a second site visit last Fri. The plans were sent to Dr. Chicurrel at the same time. I received a call late Thursday from Matt McLean who is the County's chief traffic engineer and the party responsible for the permit. He indicated that the permit had not been issued but could be ready as early as today. You need to advise me if we would like to forward our concerns to commissioner Hiller. Let me know how you wish for us to proceed. Neil > > Original Message > From: naplessusan @rcn.com [mailto:naplessusan @ rcn.com] > Sent: Friday, August 14, 2015 1:21 AM > To: Neil Dorrill > Subject: Re: FW: Pelican Bay Blvd ROW permit, Waterpark Place > > Thanks for asking the County for a delay until Aug. 27. > > Has the permit been issued? > > It sounds like PBSD received revised plans dated July 10. Why weren't these plans shared with Board members? > > Susan > Original Message > From: Neil Dorrill &amp;amp;amp;lt;Neil @dmgfl.com&amp;amp;amp;gt; > > > To: naplessusan @rcn.com > Cc: marionbolick @colliergov.net > Sent: Thu, 13 Aug 2015 10:17:05 -0400 (EDT) > > > Subject: FW: Pelican Bay Blvd ROW permit, Waterpark Place > > Susan: I have coordinated our concerns with Dr. Chicurel and discussed this at length with him yesterday afternoon. The onsite review occurred July 17th > at 1:00pm. In attendance was the developers representative, Joe Paresse, Frank Laney, Marion, Kevin, and Lisa. I have asked Marion to contact me if any construction equipment arrives at the site other than a small track hoe that has been there working along the sidewalk this week. Let me know if you need additional information. Neil > > Original Message > > From: McKennaJack [mailto:JackMcKenna @colliergov.net] > Sent: Thursday, August 13, 2015 5:20 AM > To: Neil Dorrill > Cc: DurhamTim; McLeanMatthew > > Subject: Re: Pelican Bay Blvd ROW permit, Waterpark Place > > We have some folks going to look at the situation this morning. Thanks for the heads up. > > Jack > > On Aug 12, 2015, at 5:44 PM, Neil Dorrill &amp;amp;amp;lt;Nei1 @dmgfl.com&amp;amp;amp;lt;mailto:Nei1 @dmgfl.com&amp;amp;amp;gt;&amp;amp;amp;gt; wrote: > > Jack: We have reviewed the most recent (JulylOth ) drawings for the above subject along with the staking/flagging of trees that occurred on Monday to accommodate median alteration and turn lanes. We have several concerns. First, several trees north of the project area were flagged for removal in contradiction with the approved plans. Second, a group of trees in the center median across from the sales center do not appear to conflict with the construction of new turning lanes nor do they pose a line-of-site-hazard when compared to other medians along PB Blvd. Finally, a group of trees in the southern median appear to have nothing to do with Water Park Place but are to accommodate access to the Sandpiper or Marker 36 resident parking area but are proposed as part of the construction of Waterpark P1. For the above reasons I'd like to ask that any work in the area of our responsibility be suspended until a more complete response can be provided and reviewed by our Landscape Committee at their next meeting (August 27th). I realize that others within Growth Management may be more directly involved in approval of this project so if you can forward to the appropriate party I'd appreciate it. Neil > > > > Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by +.1.nhnnc nr 4n w+4+4 nn ittp://mail.rcn.com/zimbra/h/printmessage?id=28425 Page 2 of 3 Webmail 10/28/15,6:53 AM Webmail naplessusan @rcn.com RE: Re: Mature live oaks on Pelican Bay Blvd median From : Neil Dorrill <Neil @dmgfl.com> Wed, Aug 12, 2015 09:32 AM Subject : RE: Re: Mature live oaks on Pelican Bay Blvd median To : naplessusan @rcn.com Dr .0 is in the loop. They started some type of activity with a small track hoe yesterday. It appears to be a temporary construction access of some type. Stay tuned. Neil Original Message From: naplessusan @rcn.com [mailto:naplessusan @ rcn.com] Sent: Wednesday, August 12 , 2015 12 : 45 AM To: Neil Dorrill Subject: RE: Re: Mature live oaks on Pelican Bay Blvd median Thanks for the information. Please contact Joe Chicurel ASAP and provide him with as much information on these tree removals as he would like. Based on my conversation with Joe Parisi the median cut through part of the project was added to facilitate the interest of the PBF in making left-turns into the Marker 36 parking lot. It is not essential to the developer ' s construction project and could be eliminated which would reduce the number of trees/palms to be removed. When is this work scheduled to begin? Susan Original Message From: Neil Dorrill <Neil @dmgfl.com> To: naplessusan @rcn.com Sent: Tue, 11 Aug 2015 15 :25 : 59 -0400 (EDT) Subject: RE: Re: Mature live oaks on Pelican Bay Blvd median I agree I should of included it. After I sent the first email I rode over to Pelican Bay at lunch to look at the trees that were marked. It appears to Marion and I that they incorrectly marked a series of trees on the north end and outside of the project that were not shown on any of the plans . We have already conveyed our concern to Gulf Bay and asked them to confirm that these were marked incorrectly. In http://mail.rcn.com/zimbra/h/printmessage?id=26580 Page 1 of 4 Webmail 10/28/15,6:53 AM addition a small cluster of oaks and sables in the middle median in front of the sales facility due not create a line of site problem and we prefer that they remain. Unfortunately, the nicest oaks scheduled to be removed are in front of Sandpiper/Marker 36 parking area improvements and due appear to need removal. Dr. Chicurel was not initially invited as Dr. Bush lives in an effected community and expressed a desire to attend. Due to sunshine issues we did not include both and when she canceled there was not sufficient time to notify Dr. Chicurel. I ' ll let you know what Gulf Bay says . Neil Original Message From: naplessusan @rcn.com [mailto:naplessusan @ rcn.com] Sent: Tuesday, August 11, 2015 1 : 15 PM To: Neil Dorrill Subject: RE: Re: Mature live oaks on Pelican Bay Blvd median Thanks for the information. It would have been most helpful to have had this information in the update you distributed yesterday. Was Joe Chicurel invited to participate in the site visit? Does Joe know that 34 palms/trees are scheduled to be removed? If not, please let him know. Have the concerns discussed at the July PBSD meeting been shared with the County engineer? Has the County issued the permit for this project? Susan Original Message From: Neil Dorrill & lt;Neil @dmgfl.com&gt; To: naplessusan @rcn.com Cc : McKennaJack (JackMcKenna @colliergov.net) & lt;JackMcKenna @colliergov.net&gt; , marionbolick @colliergov.net, Frank Laney (flaney @pelicanbay.org) & lt; flaney @pelicanbay.org&gt; , Joseph Chicurel ( jchicurel @gmail.com) & lt; jchicurel @gmail.com&gt; Sent: Tue, 11 Aug 2015 11 : 52 :51 -0400 (EDT) Subject: RE: Re: Mature live oaks on Pelican Bay Blvd median Susan: We were able to schedule a site visit to review the proposed work associated with Water Park approximately two weeks ago. Unfortunately, Dr. Bush was unable to attend on the day scheduled. Representatives from the developer, Foundation and staff met onsite with a set of approved plans . The construction and line of site requirements for the project will result in 11 oaks and 23 sable palms being removed. The specific material proposed to be removed has been flagged. My understanding is that the developer is willing to install sod and required irrigation in the median and landscaping on http://mail.rcn.com/zimbra/h/printmessage?id=26580 Page 2 of 4 Webmail 10/28/15,6:53 AM the adjacent Sandpiper parking facility as part of the planned work. We will report this to the landscape committee at their meeting on the 27th of August to determine if they desire additional landscaping in the median consistent with phase I and II designs . Let me know if you have any additional questions . Neil Original Message From: naplessusan @rcn.com [mailto:naplessusan @ rcn.com] Sent: Tuesday, August 11 , 2015 2 : 07 AM To: Neil Dorrill Subject: Fwd: Re: Mature live oaks on Pelican Bay Blvd median Hi Neil, Would you please give me an update on the status of this median cut- through project. Based on the discussion at the July Board meeting, I believe you were going to follow-up with the County engineer. Thanks, Susan Forwarded Message From: Ted Raia &amp; It;raia.ted @gmail.com& amp;gt; To: selmsw @aol.com &amp; lt;SELMSW @aol.com&amp;gt; Cc: Susan O' Brien &amp; lt;naplessusan @rcn.com&amp; gt; , hobodory @gmail.com, dcook @pelicanbay.org, Linda Roth &amp;lt; lor3lor3 @aol.com&amp;gt; Sent: Mon, 10 Aug 2015 17 : 09 :36 -0400 (EDT) Subject: Re: Mature live oaks on Pelican Bay Blvd median Pelican Bay Boulevard is a county road however we are assessed through the PBSD for increasing the quality and quantity of the landscaping above what the county normally provides . This should be addressed to the PBSD requesting that they monitor the process to see that our assessment is protected by restoration and/or addition. On Mon, Aug 10, 2015 at 4 : 42 PM, &amp;it; SELMSW @aol.com&amp;gt; wrote: &amp;gt; It appears that a group of trees in the median of Pelican Bay Blvd are &amp;gt; marked for cutting, hopefully not cutting down, just in the vicinity of the &amp;gt; new proposed Water Park building. I follow the Pelican Bay news and have &amp;gt; heard only about a "reconfiguration" for entering and exiting the new &amp;gt; construction. The Live Oaks that form the canopy over P Bay Blvd http://mail.rcn.com/zimbra/h/printmessage?id=26580 Page 3 of 4 Webmail 10/28/15,6:53 AM should be &amp;gt; protected in some way. Of course, this is happening when folks are away &amp;gt; during the summer months -- does the Foundation Board or MAG have further & amp;gt; information? &amp; gt; &amp;gt; Selma Petker selmsw @aol.com &amp;gt; Ted Raia http://mail.rcn.com/zimbra/h/printmessage?id=26580 Page 4 of 4 10/29/2015 Services � �� g:f / t� pelican a & s a � fi t n� ..441-344-.1,.,-w ii/�/:t` Dvison - , _ ... .... _ rim -. PEL.iCAN,BAY„SER ICES VIS0/ nUd . . 1Na ,,,.. ,,, , __ _,.... inPelican Ba 14! p ,.,. ....?....... . -„:.,:kalt=7,1-,, ,,,kv ,',-"„..,.. .'er,-,....-:-3....-7.,;44 t n 1 1 10/29/2015 ..y:A: -- _ ....-.- f PELICAN BAY SERVICES DIVISION } WATERWAY SYSTEM Part of the South Florida Water Management District o 63 freshwater lakes — retention ponds control runoff __. 44 lakes are the responsibility of the PBSD • ` 19 lakes are the responsibility of individual f associations -_#> o Troughs to canal along berm, with culverts leading to ::. j,:' Clam Bay `, o Clam Bay — Outer, Inner and Upper Clam Bay, >:::- connecting creeks and Clam Pass ° 'err n53 � ! +":, s - i 4.w.. Wit: rell ;,�+ _ _ coax 4 5 01V 1` N *' in.1 mod" H"T R \ 1 k4P-Pti,17 4,74 ;::..t g5 v x r f i I",11111, ., 1.4't.,,,,71:4.4t', -‘:**7'' '- i�f1 ,,,emu { At P^ +s r ;trir-r. .4: • ii f.,-f; '1, 2 10/29/2015 Eg!! 11=1:3C-10:1111a:711111/ 4^NN+Jy+v^w^, l Lakes Swales/Canals along berm Clam Bay 3�rrr� ti �rrrsa �t � �� P E L I STATE AND FEDERAL REGULATIONS o Man-made Lakes SFWMD approval after construction No regulation thereafter oClam Bay U.S. EPA standards Florida DEP standards =_= �s,r"> -� �`` ,e •v,�,�� cis'`:-s,�� '^�'L•'"�t�"�„x�aR-'� ic��+�. �r,� aH �� xs ;'. �, :caa 3 10/29/2015 4i' - -- . . ns.r_., PELICAN BAY SERVICES'. DIVISION CLAM BAY WATER QUALITY Standard Actual Dissolved oxygen ?5.0 mg/L 5.1 ** Total Nitrogen 0.81 mg/L* 0.50 ** Total Phosphorus 0.06 mg/L* 0.06 ** Copper s 3.7 µg IL 5.8 Inner Clam Bay ** 9.1 Upper Clam Bay ** * Midpoint of allowed range ** Average in 2011-12 7 m _ PELICAN BAY SERVICES DIVISION CLAM BAY WATER QUALITY Florida Department of Environmental Protection classified Clam Bay "impaired for copper" in October 2012 and gave Pelican Bay 5 years to develop a plan to deal with the problem 4 10/29/2015 „...r5.:- ... .. e. PELICAN BAY SERVICES DIVISION SEQUENCE OF PROBLEMS High fertilizer usage Excessive irrigation Nutrient accumulation in lakes Algae bloom from excess nutrients __ P_ - Reduced dissolved oxygen - Odor and sediment build up _ - Fish and bird kill '_' Copper build-up from algae treatment } y ��rffs�,.,vaa_w�ay.��. __�. PELICAN BAY SERVICES _ i # DIVISION r - SEQUENCE OF PROBLEMS {._ Fertilizer Runoff j i -_-_ > Lake and Bay Nutrient Pollution EA Algae Bloom _ Lake and Bay Copper Pollution Copper Algaecide 10 - �,. 5 10/29/2015 APPROACH TO PROBLEM 1. Inform community and urge fertilizer BMP (2013-14) o Talks to local groups o Flyers to residents o Pelican Bay Post articles =_ 2. Stop using copper algaecide o PBSD in August 2013 (44 lakes) o Individual associations in 2013-14 (19 lakes) 3. Find alternatives for algae control (10 test lakes) o Aeration o Floating islands o Littoral plants o Fish o Bacteria 11 4. �? WHERE DO WE STAND? o Copper levels dropping in Clam Bay o Algae and duckweed problems worsening in lakes 1 6 10/29/2015 PELICAN BAY SERVICES DIVISION COPPER LEVELS IN CLAM BAY MOST RECENT RESULTS, pg/L 2011/2012 2014 Average Average s't Outer Clam Bay 1.3 0.8 Inner Clam Bay 5.7 1.9 Upper Clam Bay 10.4 3.6 DEPlimit - 3.7 vaL -0 13 3 � rwo. • PELICAN BAY SERVICES DIVISION .� WHERE DO WE STAND? • Copper levels dropping in Clam Bay • Less copper from lakes • Copper entering sediment • Tidal flushing to Gulf • Algae and duckweed problems worsening in lakes 14 7 10/29/2015 WHERE DO WE STAND? • Copper levels dropping in Clam Bay • Less copper from lakes • Copper entering sediment • Tidal flushing to Gulf • Algae and duckweed problems worsening in lakes • Continuing high nutrient & irrigation run-off • Non-copper algaecides less effective • Alternative treatments promising in trials 15y;; TOTAL NITROGEN IN LAKES 4.0 3.5 7 /`'3.0 6 E2.5 - to 5 m 2.0 ;I 4 c 0.0 r�i'� - i��t'� Jr 0 13 1v yti 'tit' A'b `yM y3 y3 yo' a° e� aA o 34 iC a � a e" a J' pe' tI � k 4 es MN Rainfall -0--1 -6i-2 tr 3 -0-4 5 v 6 8 10/29/2015 s....-.. .. PELICAN BAY SERVICES DIVISION .:< TOTAL PHOSPHORUS IN LAKES iti 8 0.45 0.40 .,ua 7 0.35 4 \ fit", sot E 0.30 5 /\ V 4,,,,„ ,....),, , , . c IEq0.25 c \\,/,,,,,,,_,,, 3 �s �n015 l;0.10 ,am ,I s°0.05 I ,I I I I 0 0.00 by by ,�.y ,tiy 1.y ynl ,y, ,b,,y ",2,r „yb tiP ,,P ,y0`. boa 4�,a �a- „.0 C,oJ� 42,p jai P$ e�oa lea �a\ P)q QEC En Rainfall --0--1 -G 2 v 3 A 4 u 5 -v 6 '''.4k am ki ..t. : F..,k A > a�C`~�3 s°.tom k f y`li*ii l ` as.Yn ,' ) ''.-- .' * � `� r',.'"..:''.'',..;42',"•;-.,;::,:,,,..' '' \ \\ ... .ic, PELICAN BAY SERVICES DIVISION 2014 AVERAGE NUTRIENT LEVELS mg/L -!Y: Total phosphorus Lakes 0.09 : Irrigation water 1.97 Nitrate/nitrite } Lakes 0.22 F Irrigation water 2.06 f 18 9 10/29/2015 . ...:- PELICAN BAY SERVICES DIVISION SUPPRESSION OF ALGAE* o Aeration + littoral plants (4 test lakes) o Aeration alone or plants alone (2 test lakes) o Floating islands (1 test lake) o Blue tilapia (1 test lake) *Visual examination over 7 - 15 months Role of bacteria uncertain Duckweed also a problem 19 GOING FORWARD o Expand aeration to additional lakes o Add littoral plantings o Evaluate bacteria and peroxide and reevaluate tilapia o Renew community presentations 10 10/29/2015 N NI- ,- - } WHAT CAN YOU DO? Demand that lawn/landscape management companies: o Follow BMP for fertilizer use o Direct irrigation heads and minimize irrigation water use o Collect grass clippings near lakes 21 { I Clean groundwater and a healthy environment are f . everyone's responsibility! f22 x 11 MOTIONS: "That the PBSD direct its administrator to ask that it be placed on the Collier County notification list for the pre-application stage of any site improvement plans for any public street in Pelican Bay, and that the PBSD be notified by the County of the time and date of the pre-application meeting." "That the PBSD not proceed with the recommended CIP Phase 3 landscaping project; and that the PBSD utilize the funds set aside for the CIP Phase 3 project for PBSD Board approved recommended landscaping projects made by the PBSD staff." Memorandum Date: October 28, 2015 To: S Board Members From: V . N it orrill, Administrator Subject: Administrators Report of November 4, 2015 Following your request, brief introductions to items on next week's agenda are noted below: • Priority Projects for new Project Manager—Attached is a summary of priorities for the new project manager that include punch list and change order scheduling for Oak Lake Sanctuary, activation of tide gauge monitors, development of preliminary plans to Clam Pass permitting strategies, development of preliminary street light plans and community wide landscape easements • Oak Lake Sanctuary— High water within the preserve south of Oak Lake Sanctuary will result in the delay of the grading until the end of the year • Oakmont Pathways— Staff research indicates any additional fill adjacent to the new path and outside the lake maintenance easement is the responsibility of the Foundation • Sign Maintenance— Work is underway to repair a woodpecker hole at North Pelican Bay Blvd • Painting of Gulf Park Dr. Bridge — Staff is evaluating responsibility for painting the golf cart bridge on Gulf Park Dr. See you next week. Priority Projects for Project Manager Clam Bay Clam Pass dredging permitting strategies Data connection services for tidal gauges Infrared aerial photograph of Clam Bay Develop bid specifications for Clam Bay Management Plan standard biological monitoring & supplemental activities Procure Clam Bay water quality data analysis services Water Management Water Quality Develop bid specifications to procure storm water lakes water quality data analysis services Lake Bank Erosion Performing an update to the annual lake erosion survey that was started last year Oak Lake Sanctuary Lake Bank Riprap Restoration Contractor's punch list: replace sod&repair ruts along lake bank Swale Construction Project delayed until high water level recedes Exotic Removal Exotic removal (Brazilian Pepper) in drainage easement in Bay Colony (behind Tilden Lane) Evaluating other areas in Pelican Bay for exotic removal Landscape Maintenance Easements Work with appropriate personnel at County and Foundation to develop landscape maintenance easements Signage Continue to perform inventory and inspection of community signage and monuments, and decorative posts and develop future maintenance/replacement schedule (approx. 75 street name signs/decorative posts still need to be replaced/refurbished to complete one full community signage cycle) Develop bid specifications for maintenance agreement with contractor for minor repairs to entrance signs and monuments and other community signage as needed, as well as to complete comprehensive sign replacement and decorative posts refurbishment cycle Entrance sign at N. Pelican Bay Blvd. Woodpecker hole &painting work is expected to be completed this week Entrance monuments at Gulf Park Dr. Monument hit by vehicle was repaired and we were notified Monday that original denied claim was reversed and insurance company settlement was issued to cover $2500 of$2900 in repairs Street Lighting CIP street lighting design and development plan and cost estimates to implement project by phase to include an analysis of lighting diameters, conversion of ballasts and metal halide fixtures to LED, decorative bracket extension arms, and concrete vs decorative replacement poles Field Operations Facility at 6200 Watergate Way Evaluate repairs and renovations with Public Utilities Division Exploring options for storing fuel (gas and diesel) on site to refuel and operate small equipment and utility vehicles Miscellaneous Repairs to wall on bridge overpass on Gulf Park Dr near Watergate Way (golf cart path under bridge) Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-October 30,2015 Operating Fund 109-FY 2015 (Unaudited) Assets Current Assets Cash and Investments 654,777.38 Interest Receivable 2,961.50 Improvements,Vehicles& Equipment 732,621.71 Due from Property Appraiser - Due from Tax Collector - Total Current Assets $ 1,390,360.59 Total Assets $ 1,390,360.59 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 5,436.45 Accrued Wages Payable - Goods Received/Inventory Recv'd 69,904.65 Total Liabilities $ 75,341.10 Fund Balance Fund Balance-unreserved 598,143.64 Excess Revenues(Expenditures) 716,875.85 Total Fund Balance 1,315,019.49 Total Liabilities and Fund Balance $ 1,390,360.59 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-October 30,2015 Operating Fund 109-FY 2015 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 525,300.00 $ 525,300.00 $ 525,300.00 $ - Special Assessment-Water Management Admin 881,000.00 - 4,246.00 4,246.00 Special Assessment-Right of Way Beautification 2,459,700.00 - 11,852,95 11,852.95 Plan Review Fees - - - - Miscellaneous(Surplus Sales,Ins.Refunds) - - - - Revenue Reserve(est.5%) (167,200.00) - - Interest 4,000.00 333.33 - (333.33) Total Operating Revenues $ 3,702,800.00 $ 525,633.33 $ 541,398.95 $ 15,765.62 Operating Expenditures: Water Management Administration Payroll Expense $ 75,100.00 $ 2,400.00 $ 1,641.65 $ 758.35 Emergency Maintenace and Repairs 8,800.00 - - - IT Direct Capital 700.00 - - - IT Office Automation/Billing Hr. 4,100.00 - - - Indirect Cost Reimbursement 66,500.00 - - Inter Payment/Mnt.Site Ins. Assessment 14,200.00 - - - Other Contractural Services 49,000.00 4,100.00 2,433.00 1,667.00 Telephone 5,200.00 400.00 226.32 173.68 Postage and Freight 1,200.00 - - - Rent Buildings and Equipment 13,500.00 2,300.00 2,078.49 221.51 Insurance-General 900.00 - - - Printing,Binding and Copying 1,800.00 - - - Clerk's Recording Fees 1,000.00 - - - Legal Advertising 1,000.00 - - Other Office and Operating Supplies 1,500.00 100.00 85.93 14.07 Training and Education(Tuition Reimb.) 2,000.00 - - - Total Water Management Admin Operating $ 246,500.00 $ 9,300.00 $ 6,465.39 $ 2,834,61 Water Management Field Operations Payroll Expense $ 142,100.00 $ 4,500.00 $ 5,243.95 $ (743.95) Engineering Fees 60,000.00 5,000.00 1,849.00 3,151.00 Flood Control Berm and Swale Mntc. 18,000.00 1,500.00 - 1,500.00 Landscape Materials/Replanting Program 8,500.00 700.00 750.00 (50.00) Flood Control Water Quality Testing Supplies 1,500.00 - - - Interdepartmental Payment(Water Quality Lab) 18,700.00 1,600.00 1,222.29 377.71 Plan Review Charges 1,500.00 - - Other Contractural Services 1,000.00 - - Temporary Labor 70,000.00 8,500.00 8,957.12 (457.12) Cell Phones 500.00 100.00 100.00 - Trash and Garbage 5,300.00 500.00 337.50 162.50 Motor Pool Rental Charge 200.00 - - - Insurance-General 2,500.00 - - - Insurance-Auto 1,000.00 - - Building Repairs&Mntc. 500.00 - - - Fleet Maintenance and Parts 18,000.00 - - Fuel and Lubricants 2,400.00 - - Tree Triming 100,000.00 - - - Clothing and Uniforms 1,100.00 500.00 471.43 28.57 Page 1 of 3 Personal Safety Equipment 800.00 100.00 - 100.00 Fertilizer and Herbicides 100,600.00 10,900.00 7,789.40 3,110.60 Other Repairs and Maintenance 1,500.00 100.00 - 100.00 Other Operating Supplies and Equipment 2,500.00 200.00 147.57 52.43 Total Water Management Field Operating $ 558,200.00 $ 34,200.00 $ 26,868.26 $ 7,331.74 Right of Way Beautification-Administration Payroll Expense $ 77,100.00 $ 2,400.00 $ 2,423.08 $ (23.08) Emergency Repairs and Maintenance 7,400.00 - - - IT Capital 300.00 - - - Office Automation 8,100.00 - - - Other Contractural Services 49,900.00 4,200.00 2,381.00 1,819.00 Telephone 5,200.00 400.00 227.32 172.68 Postage 2,000.00 - - - Rent Buildings/Equipment/Storage 14,700.00 2,500.00 2,188.54 311.46 Insurance-General 500.00 - - - Printing,Binding and Copying 2,300,00 - - - Clerk's Recording 1,200.00 - - - Legal Advertising 1,200.00 - - - Office Supplies General 2,000.00 200.00 54.43 145.57 Training and Education(Tuition Reimb.) 2,200.00 - - - Total Right of Way Beautification Admin Operating $ 174,100.00 $ 9,700.00 $ 7,274.37 $ 2,425.63 Right of Way Beautification-Field Operations Payroll Expense $ 1,005,800.00 $ 35,600.00 $ 34,114.86 $ 1,485.14 Emergency Maintenance and Repairs 3,300.00 - - - Recycled Water Use 89,900.00 8,000.00 8,579.39 (579.39) 1 Pest Control 1,000.00 - - - Landscape Incidentals 2,500.00 200.00 - 200.00 Other Contractural Services 51,900.00 3,700.00 1,900.00 1,800.00 Temporary Labor 367,000.00 39,750.00 42,988.08 (3,238.08) Cellular Telephone 3,800.00 300.00 103.65 196.35 Electricity 3,000.00 300.00 184.27 115.73 Trash and Garbage 15,900.00 1,300.00 1,257.35 42.65 Rent Equipment 5,000.00 300.00 10.75 289.25 Motor Pool Rental Charge 100.00 - - - Insurance-General 8,600.00 - - - Insurance-Auto 10,200.00 - - - Building Repairs and Maintenance 500.00 - - - Fleet Maintenance and Parts 45,300.00 400.00 328.59 71.41 Fuel and Lubricants 48,300.00 400.00 - 400.00 Licenses,Permits,Training 500.00 - - - Tree Triming 102,700.00 - - - Clothing and Uniforms 9,500.00 1,600.00 1,819.17 (219.17) Personal Safety Equipment 3,500.00 300.00 - 300.00 Fertilizer and Herbicides 62,000.00 13,400.00 12,161.66 1,238.34 Landscape Maintenance 51,500.00 1,800.00 - 1,800.00 Mulch/Landscape Materials 52,000.00 3,100.00 3,070.00 30.00 Pathway Repairs 2,000.00 - - - Sprinkler Maintenance 30,000.00 1,800.00 1,821.13 (21.13) Painting Supplies 500.00 - - - Traffic Signs 3,000.00 - - - Minor Operating Equipment 3,700.00 300,00 - 300.00 Other Operating Supplies 9,000.00 800.00 311.22 488.78 Total Right of Way Beautification-Field Operating $ 1,992,000.00 $ 113,350.00 $ 108,650.12 $ 4,699.88 Total Operating Expenditures $ 2,970,800.00 $ 166,550.00 $ 149,258.14 $ 17,291.86 Page 2 of 3 Capital Expenditures: Water Management Field Operations Other Machinery and Equipment $ 54,000.00 $ - $ - $ - General - $ - - - Total Water Management Field Operations Capital $ 54,000.00 $ - $ - $ - Right of Way Beautification-Field Autos and Trucks $ 116,700.00 $ - $ - $ - Other Machinery and Equipment 57,700.00 - - - Total Right of Way Beautification-Field Capital $ 174,400.00 $ - $ - $ - Total Capital Expenditures $ 228,400.00 $ - $ - $ - Total Operating Expenditures $ 3,199,200.00 $ 166,550.00 $ 149,258.14 $ 17,291.86 Non-Operating Expenditures: Transfer to Fund 322 $ - $ - $ - $ - Tax Collector Fees 86,000.00 860.00 321.98 538.02 Property Appraiser Fees 55,000.00 44,000.00 43,047.45 952.55 Reserves(2 1/2 months for Operations) 182,700.00 - - - Reserves for Capital 200,000.00 - - - Reserved for Attrition (20,100,00) - - - Total Non-Operating Expenditures $ 503,600.00 $ 44,860.00 $ 43,369.43 $ 1,490.57 Total Expenditures $ 3,702,800.00 $ 211,410.00 $ 192,627.57 $ 18,782.43 Net Profit/(Loss) $ - $ 314,223.33 $ 348,771.38 $ 34,548.05 Page 3 of 3 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-October 30,2015 Street Lighting Fund 778- FY 2015 (Unaudited) Assets Current Assets Cash and Investments $ 1,007,381.54 Interest Receivable 2,702.78 Improvements,Vehicles&Equipment 28,138.77 Due from Tax Collector - Total Current Assets $ 1,038,223.09 Total Assets $ 1,038,223.09 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 564.16 Goods Received/Inventory Recv'd 5,457.24 Accrued Wages Payable Total Liabilities $ 6,021.40 Fund Balance Fund Balance-unreserved 1,010,189.70 Excess Revenue(Expenditures) 22,011.99 Total Fund Balance 1,032,201.69 s Total Liabilities and Fund Balance $ 1,038,223.09 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-October 30,2015 Street Lighting Fund 778-FY 2015 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 916,000.00 $ 916,000.00 $ 916,000.00 $ - Curent Ad Valorem Tax 495,900.00 - 2,119.34 $ 2,119.34 Transfer from Tax Collector - - - $ - Revenue Reserve(est. 5%) $ (25,000.00) - - $ - Interest 2,500.00 - - $ - Total Operating Revenues 1,389,400.00 916,000.00 918,119.34 2,119.34 Operating Expenditures: Street Lighting Administration Payroll Expense $ 74,600.00 $ 2,300.00 $ 1,596.77 $ 703.23 Indirect Cost& IT Automation 3,800.00 $ - - $ - Other Contractural Services 31,200.00 $ 2,600.00 2,366.00 $ 234.00 Telephone 5,200.00 $ 400.00 165.18 $ 234.82 Postage and Freight 1,500.00 $ - - $ - Rent Buildings/Equipment/Storage 14,300.00 $ 2,400.00 2,125.42 $ 274.58 Insurance-General 400.00 $ - - $ - Printing, Binding and Copying - $ - - $ - Office Supplies General 800.00 $ 100.00 36.28 $ 63.72 Tuition Reimbursement - $ - - $ - Other Operating Supplies 1,000.00 $ 100.00 - $ 100.00 Total Street Lighting Admin Operating 132,800.00 7,900.00 6,289.65 1,610.35 Street Lighting Field Operations Payroll Expense 67,200.00 2,100.00 2,232.93 (132.93) Enginnering Fees 25,000.00 2,100.00 - 2,100.00 Emergency Maintenance& Repairs 9,600.00 - - - Other Contractual Services 800.00 - - - Temporary Labor 37,400.00 3,700.00 3,536.00 164.00 Cellular Telephone 1,000.00 100.00 100.00 - Electricity 35,000.00 2,900.00 2,495.21 404.79 Insurance-General 800.00 - - - Insurance-Auto 1,000.00 - - - Building Maintenace& Repairs 500.00 - - - Fleet Maintenance and Parts 1,800.00 200.00 - 200.00 Fuel and Lubricants 800.00 100.00 - 100.00 Page 1 of 2 Other Equipment Repairs/Supplies - - - - Personal Safety Equipment 800.00 100.00 - 100.00 Electrical Contractors 16,400.00 - - - Light Bulb Ballast 16,800.00 2,800.00 2,511.97 288.03 Total Street Lighting Field Operating 214,900.00 14,100.00 10,876.11 3,223.89 Total Street Lighting Expenditures 347,700.00 22,000.00 17,165.76 4,834.24 Capital Expenditures: Street Lighting Field Operations Other Machinery/Equipment - - - - General Improvements - - - - Total Capital Expenditures - - - - Total Operating Expenditures 347,700.00 22,000.00 17,165.76 4,834.24 Non-Operating Expenditures: Tax Collector Fees 14,000.00 140.00 63.58 76.42 Property Appraiser Fees 8,900.00 - - - Reserve for Future Construction 712,900.00 - - - Reserves(2 1/2 mos. for Operations) 100,000.00 - - - Reserves for Capital 205,900.00 - - - Total Non-Operating Expenditures 1,041,700.00 140.00 63.58 76.42 Total Expenditures 1,389,400.00 22,140.00 17,229.34 4,910.66 Net Profit/(Loss) - 893,860.00 900,890.00 7,030.00 II Page 2 of 2 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-October 30,2015 Clam Bay Fund 320-FY 2015 (Unaudited) Assets Current Assets Cash and Investments $ 92,846.64 Interest Receivable 335.92 Improvements,Vehicles& Equipment 247,870.29 Due from Tax Collector - Total Current Assets 341,052.85 Total Assets $ 341,052.85 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received/Inventory Recv'd - Accrued Wages Payable - Total Liabilities - Fund Balance Fund Balance- unreserved 79,864.28 Excess Revenues(Expenditures) 261,188,57 Total Fund Balance 341,052.85 Total Liabilities and Fund Balance $ 341,052.85 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-October 30,2015 Clam Bay Fund 320-FY 2015 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 80,003.75 $ 80,003.75 $ 80,003.75 $ - Special Assessment 133,500.00 - 644.18 644.18 Transfer from Tax Collector - - - - Fund 111 - - - - Revenue Reserve(est.5%) (6,700.00) - - - Interest 500.00 - - - Total Operating Revenues $ 207,303.75 $ 80,003.75 $ 80,647.93 $ 644.18 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 56,091.10 $ - $ - $ - Other Contractural Services 18,934.27 $ - - - Tree Trimming 60,424.00 - - - Other Equipment Repairs 1,077.77 - - - Aerial Photography 24,788.60 - - - Minor Operating 9,188.01 - - - Other Operating Supplies 2,000.00 - - - Total Clam Bay Restoration $ 172,503.75 - $ - $ - Clam Bay Ecosystem Engineering Fees $ - - $ - $ - Licenses and Permits - - - - Other Contractual Services - - - - Total Clam Bay Ecosystem $ - $ - $ - $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ 11,000.00 $ - $ - $ - Total Capital Expenditures $ 11,000.00 $ - $ - $ - Total Clam Bay Operating Expenditures $ 183,503.75 $ - $ - $ - Page 1 of 2 Non-Operating Expenditures: Tax Collector Fees $ 3,600.00 $ 36.00 $ 12.88 $ 23.12 Property Appraiser Fees 2,700.00 1,890.00 1,681.79 208.21 Reserves for Operations 17,500.00 - - - Total Non-Operating Expenditures $ 23,800.00 $ 1,926.00 $ 1,694.67 $ 231.33 Total Expenditures $ 207,303.75 $ 1,926.00 $ 1,694.67 $ 231.33 Net Profit/(Loss) $ - $ 78,077.75 $ 78,953.26 $ 875.51 Page 2 of 2 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-October 30,2015 Capital Projects Fund 322-FY 2015 (Unaudited) Assets Current Assets Cash and Investments $ 1,245,485.92 Interest Receivable 3,706.13 Improvements,Vehicles & Equipment 2,128,588.93 Due from Tax Collector - Total Current Assets 3,377,780.98 Total Assets $ 3,377,780,98 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received Inv. Received 2,500.00 Total Liabilities 2,500.00 Fund Balance Fund Balance- unreserved 1,145,309.57 Excess Revenues(Expenditures) 2,229,971.41 Total Fund Balance 3,375,280.98 Total Liabilities and Fund Balance $ 3,377,780,98 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget-October 30, 2015 Capital Projects Fund 322-FY 2.015 (Unaudited) Annual Amended YTD YTD Budget Budget Actual Variance Operating Revenues: I Carry Forward $ 1,361,477.09 $ 1,361,477.09 $ 1,361,477.09 $ - Transfer from Fund 109 General - - - - Miscellaneous(PBF N Berm Paving Cost) - - - - Special Assessment 400,700.00 - 1,928.81 1,928.81 Transfer from Tax Collector - - - - Interest 5,000.00 - - - Total Operating Revenues $ 1,767,177.09 $ 1,361,477.09 $1,363,405.90 $ 1,928.81 !kk Operating Expenditures: Irrigation&Landscaping Hardscape Project(50066) Engineering Fees $ 56,063.32 $ - $ - $ - Other Contractural Services 611,987.00 - - - Rent Equipment 635.50 - - - Sprinkler System Repairs 3,650.52 - - - Landscape Materials 88,206.75 - - - Permits - - - - Signs& Posts(Share the Road) - - - - Electrical - - - - Other Operating Supplies 3,489.25 - - - Traffic Sign Restoration Project(50103) Traffic Signs 68,834.00 - - - Lake Aeration(50108) Improvements 100,020.77 - - - North Berm Restoration(50107) Other Contractural Services 25,400.13 - - - I Beach Renourishment(50126) Other Contractural Services 400,000.00 - - - Lake Bank Project(51026) Swale&Slope Maintenance 40,842.75 10,210.69 4,333.00 5,877.69 Engineering Fees 110,500.00 16,575.00 - 16,575.00 Landscape Materials 2,940.86 - - - Other Contractural Services 106,306.24 106,306.24 123,590.00 (17,283.76) Upgrade Irrigation System(51145) - Improvements 116,000.00 . f Page 1of2 ' Total Irrigation& Landscaping Expenditures $ 1,734,877.09 $ 133,091.93 $ 127,923.00 $ 5,168.93 Non-Operating Expenditures: Tax Collector Fees $ 8,000.00 $ 1,600.00 $ 38.58 $ 1,561.42 Property Appraiser Fees 4,000.00 4,000.00 5,040.49 (1,040.49) Reserve for Contingencies - - - - Revenue Reserve 20,300.00 - - - Total Non-Operating Expenditures: $ 32,300.00 $ 5,600.00 $ 5,079.07 $ 520.93 Total Expenditures $ 1,767,177.09 $ 138,691.93 $ 133,002.07 $ 5,689.86 Net Profit/(Loss) $ - $ 1,222,785.16 $1,230,403.83 $ 7,618.67 III Page 2 of 2 Clam Bay Update Clam Bay Copper. The 2015 results to date are attached. USACE permit application. The reviews from the National Marine Fisheries and Fish and Wildlife have not yet been received,and USACE will not review the permit application until these reports have been received. Tim hopes to receive the public comments from the USACE soon so that a response can be prepared to the public comments. Tide gauges. The new target for installing the tide gauges is October 31. Once installed, cell phone service at the four sites needs to be activated to receive real time data from the gauges. Water Quality Data into STORET. Clam Bay water quality data have been entered into STORET. Resolving the glitches in retrieving the data from the STORET website is being pursued. Oysters recruitment stations in Clam Bay. Tim has confirmed that oysters can grow in Outer Bay,but not Upper Clam Bay. It was hoped that adding oysters to Upper Clam Bay would reduce the copper level. The results and recommendations from the deploying the oyster recruitment stations will be included in the annual Clam Bay report due in December. Aerial photo of Clam Bay. The infrared aerial photo of Clam Bay has not been taken as of October 28, 2015. Pricing for Clam Bay monitoring and exotic treatment and tree trimming. The staff executed work orders for exotic treatment and tree trimming on the east and west sides of the berm. A draft document for soliciting pricing for the specific activities for Clam Bay monitoring from the five eligible County vendors is needed. Prepared by Susan O'Brien October 28, 2015 Clam Bay Clam Bay Clam Bay Clam Bay Clam Bay Clam Bay Clam Bay Clam Bay Clam Bay 1 2 3 4 5 6 7 8 9 3/2/15 1.54 20.40 1.12 0.58 0.35 0.35 0.35 0.35 0.35 3/26/15 4.97 3.93 4.68 3.50 3.00 3.58 3.00 3.00 3.00 4/29/15 4.70 4.49 i 3.39 0.65 4.73 1.71 0.94 1.69 1.51 5/26/15 4.49 2.66 1.24 1.37 0.27 0.27 0.35 0.36 1.91 6/30/15 3.04 2.16 0.47 3.08 0.27 0.27 2.04 0.27 0.27 7/16/15 4.91 11.20 4.15 2.66 1.58 4.14 7.12 3.28 1.53 8/26/15 0.88 1.46 1.89 1.43 2.10 1.05 4.36 3.68 3.61 9/16/15 2.77 11.60 3.10 2.19 0.54 0.50 0.90 0.27 0.39 I EXCEEDED STATE STANDARD OF<3.7µg/L 21.00 _----------- --- 20.50 CLAM BAY COPPER READINGS (UG/L) 20.00 19.50 ---- ------- -------- I 19.00 -Clam Bay 1 18.50 -Clam Bay 2 18.00 17.50 -Clam Bay 3 17.00 16.50 -Clam Bay 4 16.00 15.50 --- - -- -Clam Bay 5 ---- 15.00 14.50 ( -Clam Bay 6 14.00 13.50 Clam Bay 7 13.00 - -Clam Bay 8 12.50 12.00 -Clam Bay 9 11.50 - STATE LIMIT 10.50 10.00 9.50 9.00 8.50 8.00 7.50 --- "i--------- -'_--7.00 6.50 6.00 5.50 4.00 - _ _ _ - 4.50 4.00 - i / � "/ � � --- 3.50 r . 1 /-_ �i�\!�i_� 2.50 AA��_ 'i-1�''.7__-_Mi 2.00 _ra i . A ■ IVAIP - 1.00 -_ W �--_ . 0.50 `‘ -..' -- I 0.00 MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER `' �9' ek.,., y'#�' .Ab do i {'fir•• 1:. 11**. 4. �ayrsr,i 1 -, y r s �jyT''��" 3� ��;v,.,'.. t� *"."�"':reM�re`" <' '„r., ((,,r .`' M�Ct A .A. '4,Xi,, X1. 3..,. R! y_... �' 5 e 5 x+, e`"�j' 4.1„,,,,1 �..-'t.. j�B 8 7�Y+1±,°l 'T'. t,k), i-. .44V x!. CL ;t °J,. , � .^- BAYS CLAM BA 7 ., I `t x S x x CLAM BAY6 .4.4_.., CLAM s > CLAM CLAM BAY 3 CLAM BAY f r^+ BAY 2 BAY ..... L ,...a5'/ 10.x". r;" ff4 .'. --" r a. .: N Landscape and Safety Committee Report for the PBSD Board Meeting Nov. 4, 2015 1 . Neil Dorrill and staff concluded the Glenview request for "no parking" signs with no action needed by the PBSD. Signage was deemed to be on private property and not subject to PBSD authority. 2. Safety issues still plague the new Oakmont Lake Path that the Pelican Bay Foundation constructed this past summer. The path is Foundation property and its safety continues to be Foundation responsibility. 3. The L&S Committee voted unanimously to recommend to the PBSD Board that the County notify the PBSD at the "pre-application" stage of any site improvements for any of Pelican Bay's public streets. 4. There will be a Collier County bus stop shelter constructed south of the Pelican Bay Blvd. North entrance and signage monuments. An additional shelter is also planned just south of Vanderbilt Beach Road in front of the Marketplace. 5. The sharrows on Pelican Bay Blvd. and Gulfpark Drive will be repainted. The staff and committee will investigate the placement of more permanent sharrow markings in the future. 6. The L&S Committee continued to delineate new Goals and Guidelines for landscaping in Pelican Bay. A motion passed unanimously to end the CIP Phase 3 re-landscaping plan. All future landscaping and re-landscaping will follow the new developing "Goals and Guidelines". L&S Cte. report Nov. 4, 2015 7. A request for the dying tree at the corner of Greentree (south) and Oakmont Parkway to be cut down before it breaks a third time will be forwarded to Laural Oaks by way of the Foundation. This is an immediate safety issue to pedestrians and vehicles. 8. The Collier County Sheriff's office will be represented at the next L&S Committee meeting to address car carriers parking on Pelican Bay Blvd. and packs of bikers failing to obey the stop signs in Pelican Bay. Submitted by: Joe Chicurel, Chairman PBSD L&S Committee Original Message From: david trecker [mailto:djtrecker @yahoo.com] Sent: Friday, October 30, 2015 10:03 AM To: ResnickLisa Subject: WQ Workshop II Lisa - Given communication limitations because of Sunshine, please forward the attached to the WM Committee, Susan and Neil, with suggested feedback to you if possible. I think we should decide whether such a workshop is worthwhile (and cancel it if it isn't) and, if we proceed, decide on objectives, format and program. I'm prepared to put a piece in the PB Post to publicize the event, but first we should agree on content of the workshop. Thanks, Dave WATER QUALITY WORKSHOP — Jan. 26, 2016 Objectives (1) Update status & share data with residents (2) Urge residents to minimize irrigation and follow BMP on fertilization (3) Solicit views and ideas from residents Format • Informal and interactive • Panel: Cravens (moderator), O'Brien, Trecker, Dorrill Program • Intro/welcome/groundrules (Cravens) • PBSD responsibilities & limitations (Cravens) • Update on and plans for lakes (Trecker) • Update on and plans for Clam Bay (O'Brien) • Options for moving forward (e.g., more of same, accelerated treatments, PBSD assuming responsibility for 19 privately maintained lakes, turnover of responsibility for all lakes to associations, etc.) • Audience comments & general discussion AGREEMENT 14-6230 for Management Services for Pelican Bay Services Division THIS AGREEMENT, made and entered into on this r day of May 2014, by and between Dorrill Management Group, Inc., authorized to do business in the State of Florida, whose business address is 5672 Strand Court, Suite 1, Naples Florida 34110, hereinafter called the "Consultant" and Collier County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "County": WITNESSETH: 1. COMMENCEMENT. The Consultant shall commence the work upon issuance of a Purchase Order. The contract shall be for a one (1) year period, commencing on 7/1/2014. Additionally, by mutual agreement of the parties and funding availability, the contract may be renewed for three (3) additional one (1) year periods. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County shall give the Consultant written notice of the County's intention to extend the Agreement term not less than ten(10) days prior to the end of the Agreement term then in effect. 2. STATEMENT OF WORK. The Consultant shall provide Management Services in accordance with the terms and conditions of RFP #14-6230 - Management Services for Pelican Bay Services Division and the Consultant's proposal referred to herein and made an integral part of this agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County Purchasing Ordinance and Purchasing Procedures in effect at the time such services are authorized. 3.THE CONTRACT SUM. The County shall pay the Consultant for the performance of the Agreement the sum of Eighty-two thousand, five hundred dollars ($82,500.00) for the period of time commencing on 07/01/2014 and ending on 06/30/2015, payable at the rate of six thousand, eight hundred and seventy-five dollars ($6,875.00) per month, subject to Change orders as approved in advance by the County. By mutual agreement of the parties, the Consultant has agreed to provide the services at no charge for the first month of the initial term of the contract. Page 1 of 13 �� This price shall be fixed and firm for the initial term of the contract. Requests for consideration of a price adjustment must be made on the contract anniversary date, in writing, to the Purchasing Director. Price adjustments are dependent upon the consumer price index (CPI) over the previous twelve (12) months, budget availability and program manager approval. Payments will be made upon receipt of a proper invoice and in compliance with Section 218.70, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". Any travel expenses shall be authorized in writing in advance by the County and paid in accordance with Section 112.061 Fla. Statutes, outlined in section 3.2 of this agreement. The Consultant agrees to perform the required tasks listed in Exhibit A of this agreement, for a guaranteed minimum of five hundred and twenty (520) hours annually. Any additional services requested by the Pelican Bay Services Division, and not listed in Exhibit A, Scope of Services, shall be charged according to the hourly rates listed in Exhibit B of this agreement. 3.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 3.2 TRAVEL AND REIMBURSABLE EXPENSES Travel expenses,as authorized in advance in writing by the County,shall be reimbursed as per Section 112.061 Fla. Stats. Any trips within Collier and Lee Counties are expressly excluded. Reimbursements shall be at the following current rates: Mileage $0.445 per mile Breakfast $6.00 Lunch $11.00 Dinner $19.00 Airfare Actual ticket cost limited to tourist or coach class fare Rental car Actual rental cost limited to compact or standard-size vehicles Page 2 of 13 Lodging Actual cost of lodging at single occupancy rate with a cap of no more than$150.00 per night Parking Actual cost of parking Taxi or Airport Actual cost of either taxi or airport Limousine limousine Consultant shall be responsible for all other costs and expenses associated with activities and solicitations undertaken pursuant to this Agreement. 5. SALES TAX. Consultant shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes,Certificate of Exemption#85-8015966531C-2. 6. NOTICES. All notices from the County to the Consultant shall be deemed duly served if mailed or faxed to the Consultant at the following Address: Dorrill Management Group, Inc. 5672 Strand Ct. Suite 1 Naples, Florida 34110 Attn:William N. Dorrill Telephone: 239-592-9115 Fax: 239-594-4122 All Notices from the Consultant to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Purchasing Department 3327 Tamiami Trail, East Naples, Florida 34112 Attention:Joanne Markiewicz, Director,Procurement Services Telephone: 239-252-8407 Facsimile: 239-252-6480 The Consultant and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. Page 3_of 13 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Consultant or to constitute the Consultant as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Consultant. The County will not be obligated to pay for any permits obtained by Subcontractors. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Consultant. The Consultant shall also be solely responsible for payment of any and all taxes levied on the Consultant. In addition, the Consultant shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Consultant agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Consultant. 9. NO IMPROPER USE. The Consultant will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Consultant or if the County or its authorized representative shall deem any conduct on the part of the Consultant to be objectionable or improper, the County shall have the right to suspend the contract of the Consultant. Should the Consultant fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Consultant further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Consultant be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the County terminates this Agreement, Consultant's recovery against the County shall be limited to that portion of the Contract Amount earned through the date of termination. The Consultant shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Consultant agrees that there shall be no discrimination as to race, sex,color, creed or national origin. Page 4 of 13 c� 12. INSURANCE. The Consultant shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $500,000 for each accident. D. Professional Liability: Shall be maintained by the Consultant to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Consultant waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and in the aggregate. Special Requirements: Collier County Government shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Consultant during the duration of this Agreement. The Consultant shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County ten (10) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: ten (10) days prior written notice, or in accordance with policy provisions. Consultant shall also notify County, in a like manner, within twenty- four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant from its insurer, and nothing contained herein shall relieve Consultant of this requirement to provide notice. Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any Page 5of13 claimed breach of this Agreement by Consultant, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant or anyone employed or utilized by the Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Consultant, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Consultant. Consultant's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Pelican Bay Management Services Division. 15. CONFLICT OF INTEREST: Consultant represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Consultant further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the following component parts, all of which are as fully a part of the contract as if herein set out verbatim: Consultant's Proposal, Insurance Certificate, RFP #14-6230 - Management Services for Pelican Bay Services Division , Exhibit A, Scope of Services, Exhibit B Hourly Rates and Exhibit C, Key Personnel. 17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Page 6 of 13 Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 19. COMPLIANCE WITH LAWS. By executing and entering into this agreement, the Consultant is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes), and the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(d) and (3)). If Consultant observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Consultant to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful proposer. 21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this contract in compliance with the Purchasing Ordinance and Purchasing Procedures. 23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties,the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102,Fla. Stat. Page 7 of 13 24. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 25. KEY PERSONNEL,/CONTRACT STAFFING: The Consultant's personnel and management to be utilized for this project shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the contract. The Consultant shall assign as many people as necessary to complete the services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the requirements of the Contract. The Consultant shall not change Key Personnel identified in Exhibit C unless the following conditions are met: (1) Proposed replacements have substantially the same or better qualifications and/or experience. (2) That the County is notified in writing as far in advance as possible. The Consultant shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. 26. ORDER OF PRECEDENCE: In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the Request for Proposal (RFP) and/or the Consultant's Proposal,the Contract Documents shall take precedence. 28. ASSIGNMENT: Consultant shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Consultant does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and.to assume toward Consultant all of the obligations and responsibilities that Consultant has assumed toward the County. Page 8 of 13 IN WITNESS WHEREOF, the parties hereto, have each, respectively,by an authorized person or agent,have executed this Agreement on the date and year first written above. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUN ,FLORIDA Dwight E,Brock, Clerk of Courts B I w.�.,� y 4 t"y�rf B -� Y� y� ` om Henning, C 'fman Dated: LA;vt. ? - 3019 (SEAL)as to.Chairman's_ signature only. Dorrill Management Group, Inc. Consultant By: L . A I I / First Witnes�l S „ a e Kt to Cerj-t at • r Pd✓ r r^ TType/p nt witnes na T l`Type/print signature an. titleT AI it "ail 'fl.1 Se • d Witness TType/print witness nameT Approved astg Form and Legality: iliZ.,,44-L.-- Eir • �County Attorney Print Name Page 9 of 13 Exhibit A Scope of Services Management Services for Pelican Bay Services Division The Consultant will be responsible for the oversight and the day-to-day management services for the Pelican Bay Services Division. This Scope of Services addresses the duties and responsibilities of the Administrator of the Pelican Bay Services Division, hereinafter called the "Administrator". The Consultant will identify an Administrator, whose duties and responsibilities include the following: 1. It will be the Administrator's main responsibility to implement the policies of the PBSD, as directed by the Pelican Bay Services Division Board. 2. The Administrator shall prepare the necessary organizational structure and interview and recommend personnel to be hired and employed by the County for the PBSD. The Administrator shall supervise the personnel employed by the PBSD in accordance with all Federal, State and County laws, rules and regulations where applicable. The Administrator shall request approval of the PBSD Board for any significant changes in size or makeup of the organization. Currently, the Administrator has the following people reporting: one (1) Superintendent; one (1) Operations Analyst, one (1) Administrative Assistant and sixteen (16) field employees. 3. It will be the Administrator's job to coordinate activities of the PBSD as assigned in an effective, efficient and professional manner. The job requires an individual who has an ability to conceive, obtain approval for and implement programs or projects desired by the Pelican Bay Community as identified by the PBSD Board. 4. The Administrator shall be expected and prepared to make recommendations, on a regular basis,for programs to improve the Pelican Bay community. 5. The Administrator may be asked by the PBSD Board to participate in certain meetings, discussions, project site visits, workshops and hearings, which pertain to the administration of the services being provided and report results to the Board. 6. The Administrator shall work with the Chairperson of the PBSD Board in the preparation of the Board's Agenda for the monthly Board Meeting and will participate in this monthly meeting. The Administrator will provide background information to support the agenda of the meetings according to PBSD protocols. The Administrator may also work with Committee Chairs in the preparation of agendas and participate in the Committee Meetings of the Budget Committee and all committees established by the PBSD Board. PBSD committees which currently have regular meetings (approximately two (2) hours per meeting): • Water Management and Landscape - Monthly Page 10of13 • Clam Bay-Monthly • Budget- Monthly January through May 7. The Administrator may be called on to provide assistance to any or all other committees that are currently and may be created by PBSD Board. 8. The Administrator shall prepare and administer the PBSD budget in accordance with all state and county laws and regulations. The Administrator shall assist and cooperate with the Budget Committee in the preparation of the PBSD's Annual Budget in accordance with County rules and regulations where applicable. 9. The Administrator will have an understanding of Florida County government operations, good management principles and skills, as well as some knowledge in personnel relations, public relations,accounting and computer software operations. 10. The Administrator's performance may be critiqued by any PBSD Board Member at a regular monthly Board Meeting in regards to performance and responsibilities. Board members may also meet privately with the Administrator to discuss the Administrator's performance. 11. The Administrator will respond to any requests for information or data from the County Manager's Office. 12. The Administrator shall devote such time as necessary to complete the duties and responsibilities assigned according to the scope of work of this Contract. The Administrator shall report in detail on a monthly basis the time spent during that period in the performance of these duties to the PBSD Board. The PBSD currently provides on-site space for the Administrator in Pelican Bay, but is not contractually required to do so. 13. At the Board's direction, the Administrator will: • Provide regular updates / reports on projects, community events, etc. • Respond to PBSD Board member inquiries in a timely manner as established in the PBSD protocols. Page 11of13 } E Exhibit B Hourly Rates for Additional Services Management Services for Pelican Bay Services Division Rate Category Hourly Rate Principal Account Manager $145.00 Account Manager $70.00 Accountant $70.00 Secretary/Clerical $30.00 Project Manager/Field Manager $70.00 Page 12 of 13 \ � Exhibit C Key Personnel Management Services for Pelican Bay Services Division W. Neil Dorrill Principal Account Manager Jim Powers Account Manager Kevin Carter Field Manager Page 13ofl3 = ' € ------"'1 DORRI-1 OP ID:QM A�C,,�/RL CERTIFICATE OF LIABILITY INSURANCE DATE(MMI/20141� 05/15/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Phone:239-261-6116 NAME:CT Karla P.Mendoza,CIC Dawson of Florida;Naples 6609 Willow Park Drive Fax:239-261-2803 rAkisi 1:239-280-3614 FAX NO 239-262-2803 Naples,FL 34109 EMAIL Karla P.Mendoza ADDRESS:KMendoza @DawsonCompanies.com INSURERS)AFFORDING COVERAGE NAIC# _ INSURER A:Cincinnati Indemnity 23280 INSURED Dorrill Management Group,Inc. Neil Dorrill INSURER 6: 5672 Strand Court,Ste.1 INSURER C: Naples,FL 34110 INSURER 0 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILIR TYPE OF INSURANCE ASR IWVO POLICY NUMBER POLICY,D EFF POLICY YY' I LIMITS IIMMIDDM/YY) (MMIDDIYYYY) , GENERAL LIABILITY I EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY X j ICAP5162891 10/06/2013 10/06/2014 p EM SES EaEoca,errceL $ 500,000 CLAIMS-MADE I X I OCCUR I MED EXP(Any one person) S 10,000 PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE I$ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER; PRODUCTS-COMP/OP AGG $ 2,000,000 POLICY PRO- I I LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 (Ea accident) 3 A ANY AUTO CAP5162891 10/06/2013 10/06/2014 BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ —' AUTOS (Per accident) S X UMBRELLA LIAB X OCCUR J EACH OCCURRENCE $ 1,000,000 A EXCESSLIAB I i CLAIMS-MADE I CAP5162891 10/06/2013 10/16/2014 AGGREGATE $ 1,000,000 DEC I X RETENTIONS Nill S WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY YIN TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE 1 N/A E.L.EACH ACCIDENT S OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S If es,descr be under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS i VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space Is required) Ref:Contract# 14-6230 Management Services for Pelican Bay Services Division Certificate holder is an additional insured with respects to the general liability as required by written contract per form GA4084 and a 30 day cancellation notice applies per form ZA4087 CERTIFICATE HOLDER CANCELLATION COLLI-U SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Collier County Government THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ry overnment ACCORDANCE WITH THE POLICY PROVISIONS. Center Purchasing Department 3327 Tamiami Trail E AUTHORIZED REPRESENTATIVE Naples,FL 34112 7,. 1 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD Client#: 1446151 132DORRIMAN ACORD-u, CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 5/19/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Paul Copeland BB&T-Oswald Trippe and Company PHONE A/ 239-433-7175 ( C,No,Ext): ovc,No):8664024680 4089 Tamiami Tr.N,Ste A203 E-MAIL co land^^bbandt.com Naples,FL 34103 ADDRESS: P Pe 239 Naples,FL 8 INSURER(S)AFFORDING COVERAGE NAIL# INSURER A:United States Liability Insuran 25895 INSURED INSURER B: Dorrill Management Group Inc W.Neil Dorrill INSURER C: 5672 Strand Court,Suite 1 INSURER D: Naples,FL 34110 INSURERS: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE IIN R WVD POLICY NUMBER POLICY EFF POLICY EXP LIMITS (MM/DD/YYYY) {MM/D /YYYY) GENERAL LIABILITY EACH OCCURRENCE S COMMERCIAL GENERAL LIABILITY PREMISES(EaEo cui ence) S CLAIMS-MADE OCCUR MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE S GE 'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ PRO- POLICY I jEECT LOC .$ AUTOMOBILE UABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS - AUTOS BODILY INJURY(Per accident) $ NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS _ AUTOS (Per accident) _ UMBRELLA LIAB OCCUR EACH OCCURRENCE -S EXCESS LIAB CLAIMS-MADE AGGREGATE S i DED 1 RETENTIONS WORKERS COMPENSATION WC STATIC- [Ea_ EMPLOYERS'LIABILITY TORY LIMITS Ems_ ANY PROPRIETORIP /EXECLTIVE Y C N I EL.EACH ACCIDENT OFFICER/MEMBER EXCLUDED? S N (Mandatory in NH) EL.DISEASE-EA EMPLOYEE S I If yes,describe under I DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT j$ A Professional Liab PM1001795G 10/12/2013 10/12/2014 $2,000,000 (see description) DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) Contract#14-6230 Management Services for Pelican Bay Services Division `Professional Liability Limit#1:2,000,000 Ded.#1:$2,500.00 Ded.#1 Type:Other Limit#2:2,000,000 Ded.#2: $2,500.00 Coverage Eff Date: 10/12/2004 CovTypeCode:Claims Made (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION Collier County Government SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Purchasing Dept ACCORDANCE WITH THE POLICY PROVISIONS. 3327 East Tamiami Trail E Naples,FL 34112 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) 1 of 2 The ACORD name and logo are registered marks of ACORD #S12358877/M12343464 MHOS DESCRIPTIONS (Continued from Page 1) Limit1 Desc Code:Occurrence Limit2 Desc Code:Aggregate SAGITTA 25.3(2010/05) 2 of 2 #S12358877/M12343464 �,,,r....447 DORRI-1 OP ID:QM A`oir° DATE(M MfDD1YYYY) CERTIFICATE OF LIABILITY INSURANCE 06/19/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Phone:239-261-6116 NAMEACT Karla P.Mendoza,CIC Dawson of Florida;Naples Fax 239-261-2803 PHONE 239-280-3614 uuc,No);?38-262-2903 6609 Willow Park Drive (A(c.Ne.Eo Naples,FL 34109 E-MAIL SS;KMendoza@DawsonCompanies.com �— Karla P.Mendoza ■ INSURERS)AFFORDING COVERAGE _�� RAC 0_ INSURER A:Cincinnati Indemnity _.,:23280_..__._.__ INSURED Dorrill Management Group,Inc. INSURERB:Transportation Insurance Co. ' :_ Neil Dorrill 5672 Strand Court,Ste.1 _INSURER C_----__-. —_ Naples,FL 34110 INSURER O-?_---- ---------------- _. INSURERS: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR-- - ---- ---- ADDL.SUBIFT- ---- ` POLICY EFF POLICY EXP LTR TYPE OF INSURANCE IINSR-.WVD POLICY NURSER (MMIDD/YYYY) JMMIPDIYYYYI LIMITS GENERAL LIABILITY I _EACH OCCURRENCE t$ 1,000,000 GENERAL X `-DAI�GE-TO-RENTED A X COMMERCAL GENE CAP5162891 10/06/2013 10/06/2014 pREMISEsga ocarrence) i E_ 900,000 I ' ' CLAIMS-MADE I ;OCCUR MED EXP(Any one persxl)------S 10,000 I PERSONAL a ADV INJURY E 1,000,000 L 1 GENERAL AGGREGATE S 2,000, GENT.AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OF'AGG S 2,000,000 ).. E POLICY II JFCTT ��I LOC I AUTOMOBILE LIABILITY ( At31NED SINGLE LIMIT (Ee dent) .�. --- 1,0008000 A !ANY AUTO I CAP5162891 10/06/2013110106/2014 BODILY INJURY(Par person) I E I LLOO` NED SCHEDULED I BODILY INJURY(Per accident) E A V N 1 NON-OYNED PROPERTY AGE >: I X I HIRED AUTOS X AUTOS I _(Per accident)---__._�---.-w`...____----_---._..._� S i i 1I X UMBRELLA um I X I OCCUR EACH OCCURRENCE 4 E 1+000+ A F; EXCESS LIAB CLAIMS-MADE CAPS162191 16/06/2013110116/2014 AGGREGATE $ 1,000,000 DED X RETENTION E X WC 5TATu X OT"- S WORKERS COMPENSATION I -TORYLIM!TS ER. _ AND EMPLOYERS'LIABILITY 1,000,000 B ANY PROPRIETOR/PARTNER/EXECUTIVE Y I N IN/A 6011534582 06116/2014 06/16/2011 k E.L._EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? ■(Mandatory In NH) E.L.DISEASE-EA EMPLOYEES 1,000,000 If yes,describe under E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS below i DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space is required) Ref:Contract# 14-6230 Management Services for Pelican Bay Services Division Certificate holder is an additional insured with respects to the general liability as required by written contract per form GA4084 and a 30 day cancellation notice applies per form IA4087 CERTIFICATE HOLDER CANCELLATION COLLI-U SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Collier County Government ACCORDANCE WITH THE POLICY PROVISIONS, Center Purchasing Department AUTHORIZED REPRESENTATIVE 3327 Tamiami Trail E Naples,FL 34112 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD Dorrill Management Group, Inc. Invoice Strand Court,Suite 1 Naples, FL 34110 Invoice#: 3453 Invoice Date: 10/1/2013 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiarni Trail E.Suite 700 Naples,FL 34112-5749 Description Amount Monthly Management Fee-OCTOBER 2013 8,250.00 CONTRACT NO.4600002184 PURCHASE ORDER NO.4500146632 Collier County Project No.09-5174 490.00 Field Management Consultant Services(8/28/13-9/05/13) Time Detail Date Employee Name Memo Billable? Hours Pay Rate Est Pay Pelican Bay Services Divisiot 8/28/2013 Carter,Kevin Review Clam Pass flow Billed 3.00 70.00 210.00 Check site for clay.etc. 9/3/2013 Carter,Kevin On site check at Clam Pass Billed 2.00 70.00 140.00 9/512013 Carter,Kevin Ciam Pass Committee meeting Billed 2.00 70.00 140.00 Discussion of management plan and beach renourishment Pelican Bay Services Dlvisior 7.00 70.00 490.00 Total $8,740.00 Payments/Credits $0.00 Balance Due $8,740.00 Dorrill Management Group, Inc. Invoice Strand Court, Suite 1 Naples, FL 34110 invoice#: 3474 invoice Date: 12/1/2013 Fy/L/ Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E.Suite 700 Naples,FL 34112-5749 Description Amount Monthly Management Fee-DECEMBER 2013 8,250.00 CONTRACT NO.4600002184 PURCHASE ORDER NO.4500146632 Collier County Project No. 09-5174 840 00 Field Management Consultant Services(11/04/13-12/04/13) me Detail Employee Name Service item Memo Billable? Hours Pay Rate Est Pay to Dean Bay Services Division 1/4/2013 Carter,Kevin KEVIN CARTER:PELICAN BAY:Field Management Clam Pas s check for non beach Billed 2.00 70.00 140.00 11/6/2013 Carter,Kevin KEVIN CARTER:PELICAN BAY:Field Management Pelican Bay Monthly Meeting Billed 3.00 70.00 210.00 • Review Clam Pass data• 1/1812013 Carter,Kevin KEVIN CARTER:PELICAN BAY:Field Management Review for diam•beach compatible material. Billed 3.00 70.00 21 .00• 12/4/2013 Carter,Kevin KEVIN CARTER:PELICAN BAY:Field Management P Pelican Pass Bay check/ly m being compatible Billed 4.00 70.00 280.00 ,check elican gay Services Division 12.00 70.00 840.00 Total $9,090.00 Payments/Credits $0.00 Balance Due $9,090.00 Dorrill Management Group, Inc. Invoice 5672 Strand Court,Suite 1 Naples,FL 34110 Invoice#: 3484 • invoice Date: 1/1/2014 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E.Suite 700 Naples,FL 34112-5749 Description Amount Monthly Management Fee-JANUARY 2014 8,250.00 CONTRACT NO.4600002184 PURCHASE ORDER NO.4500146632 Collier County Project No.09-5174 280.00 Field Management Consultant Services(12/19-12/31/13) Imo Detail ate Employee Name Service Item Memo BiilableHours Pa Rate Est.Pa lican Bay Services Division 1/19/2013 Carter,Kevin KEVIN CARTER:PELICAN BAY:Field Management On site at Clam Pass Billed 2.00 70.00 140.0( Check for non-beach compatible material/condition of Pass U31/2013 Carter,Kevin KEVIN CARTER:PELICAN BAY:Field Management Review status of Clam Pass Billed 2.00 70.00 140.01 Check for non-beach compatible material tlican Bay Services Division 4.00 70.00 280.01 Total $8,530.00 Payments/Credits $0.00 Balance Due $8,530.00 Dorrill Management Group, Inc. 5672 Strand Court,Suite 1 invoice Naples, FL 34110 invoice#: 3490 Invoice Date: 2/1/2014 Fly Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E.Suite 700 Naples,FL 34112-5749 Description Amount Monthly Management Fee-FEBRUARY 2014 8,250.00 CONTRACT NO.4600002184 PURCHASE ORDER NO.4500146632 Collier County Project No. 09-5174 Field Management Consultant Services 420.00 ime Detail ife Employee Name Service Item Memo Billable Hours Pay Rate Est.Pa Titan"Bay Services Division 1/8/2014 Carter,Kevin, KEVIN CARTER:PELICAN BAY:Fleld Management Pelican Bay Services Division monthly. Billed 3.00 70.00 210.0 meeting 1/17/2014 Carter,Kevin KEVIN CARTER:PELICAN BAY:Fleld Management Check status of Clam Pass for non-beach Billed 3.00 70.00 210.0 compatible material and general condition. dican Bay Services Division 6.00 70.00 420.0 Total $8,670.00 Payments/Credits $0.00 Balance Due $8,670.00 Dorrill Management Group, Inc. Invoice Strand Court,Suite 1 Naples, FL 34110 Invoice#: 3503 Invoice Date: 3/112014 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E.Suite 700 Naples,FL 34112-5749 Description Amount Monthly Management Fee-MARCH 2014 8,250.00 CONTRACT NO.4600002184 PURCHASE ORDER NO.4500138569 Collier County Project No.09-5174 Field Management Consultant Services 630.00 me Detail to Employee Name Customer:Job Memo Billable?Hours Pay Rate Est,Pay lican Bay Services Division 11/2014 Carter,Kevin Pelican Bay Services Division Clam Pass oversight Billed 3.00 70.00 210.00 Check status of non-beach compatible clay Communication with Humiston-Moore 17/2014.Carter,Kevin Pelican Bay Services Division Clam Pass Project Billed 3.00 70.00 210.00 Check status of escarpment Check non-beach compatible material Communication with Mohammed at Humiston/Moore -.-................._,...�....._....._..... _...._._..............................._... 121/2014 Carter,Kevin Pelican Bay Services Division Clam Pass check for non beach compatible Billed 3.00 70.00 210.00 material Discussion re:aerials from Humiston Moore oilcan Bay Services Division Subtotal 9.00 70.00 630.00 I Total $8,880.00 Payments/Credits $0.00 Balance Due $8,880.00 Dorrill Management Group, Inc. Invoice 5672 Strand Court, Suite 1 Naples, FL 34110 Invoice#: .3511 Invoice Date: 4/1/2014 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E.Suite 700 Naples,FL 34112-5749 Description Amount Monthly Management Fee-APRIL 2014 8,250.00 CONTRACT NO.4600002184 PURCHASE ORDER NO. 4500146632 Collier County Project No. 09-5174 Field Management Consultant Services(3/05/14-3/19/14) 630.00 Time Detail Date Employee Name Customer.Job Memo Billable? Hours Pay Rate Est Pay Pelican_y Services Division 3/5/2014 Carter,Kevin Pelican Bay Services Division Pelican Bay monthly meeting Billed 4.00 70.00 280.00 Coordinate Barry Williams attendance at upcoming meeting with staff 3/10/2014 Carter,Kevin Pelican Bay Services Division On site at Clam Pass Billed 2.00 70.00 140.00 Check for non-beach compatible material and check escarpment 3/14/2014 Carter,Kevin �� Pelican Bay Services Division Review Clam Pass for non-beach Billed` 3.00�__70.00 210.00 compatible material.Check escarpment Communication with Coastal Engineering regarding payment for beach renourishment services. Pelican Bay Services Division Subtotal 9.00 70.00 630.00 Total $8,880.00 Payments/Credits $0.00 Balance Due $8,880.00 Dorrill Management Group, Inc. Invoice Strand Court,Suite 1 Naples, FL 34110 Invoice#: 3519 Invoice Date: 5/1/2014 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E.Suite 700 Naples, FL 34112-5749 Description Amount Monthly Management Fee-May 2014 8,250.00 CONTRACT NO.4600002184 PURCHASE ORDER NO.4500146632 Collier County Project No. 09-5174 1,330.00 Field Management Consultant Services(3/20/14-4/28/14) Time Detail Date Employee Name Customer:Job Memo Billable? Hours Pay Rate Est Pay Pelican Bay Services Division 3/27/2014 Carter,Kevin Pelican Bay Services Division On site at Clam Pass-Review escarpment Billable 7.00 70.00 490.00 issues and any non-beach compatible material.Clam Pass monthly PBSD meeting. 4/4/2014 Carter,Kevin Pelican Bay Services Division Clam Pass on site for non-beach Billable 3.00 70.00 210.00 compatible material and escarpment. Review sand in area"B".Discussions with Humiston Moore regarding Pass. 4/10/2014 Carter,Kevin Pelican Bay Services Division Meeting with Mohammed Dabees- Billable 3.00 70.00 210.00 Humiston/Moore at Clam Pass to review condition and measure channel.Check for non-beach compatible material to be removed/escarpment issues. 4/25/2014 Carter,Kevin Pelican Bay Services Division Check Clam Pass status and flow.Review Billable 3.00 70.00 210.00 area for non-beach material.Review current status with Mohammed for upcoming meeting. 4/28/2014 Carter,Kevin Pelican Bay Services Division Review Clam Pass current status. Billable 3.00 70.00 210.00 Confirm CCSO extra patrols are discontinued.Review photos with Humiston- Moore re:Clam Pass. Pelican Bay Services Division Subtotal 19.00 70.00 1,330.00 Total $9,580.00 Payments/Credits $0.00 Balance Due $9,580.00 Dorrill Management Group, Inc, 11VOIC@ 5672 Strand Court, Suite 1 Naples, FL 34110 Invoice#: .535 Invoice Date: 6/1/2014 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E.Suite 700 Naples,FL 34112-5749 Description Amount Monthly Management Fee-June 2014 8,250.00 CONTRACT NO.4600002184 PURCHASE ORDER NO.4500146632 Collier County Project No.09-5174 Field Management Consultant Services(5/02/14-6/05/14) 980.00 Date Employee Name Memo Billable? Hours Pay Rate Est. Pay Pelican Bay Services Division 5/2/2014 Carter, Kevin Review Clam Pass for escarpment issues and Billed 2.00 70.00 140.00 non-beach compatible material.Communication with Mohammed Dabees-Humiston-Moore. 5/7/2014 Carter, Kevin Pelican Bay Services Division monthly meeting. Billed 4.00 70.00 280.00 Communication with Mohammed Dabees/Humiston-Moore regarding Clam Pass condition and permits. 5/20/2014 Carter, Kevin of irrigation system with PBSD staff, Billed 3.00 70.00 210.00 meeting with Humiston Moore regarding Clam Pass maintenance dredging plan 6/5/2014 Carter, Kevin Billed 4.00 70.00 280.00 Review Oak Lake issue with Jim Hoppenstedt. Visit site to review issues and solutions. 6/5/2014 Carter, Kevin Clam Pass oversight-Review area for non-beach Billable 1.00 70.00 70.00 compatible debris and monitor escarpment. Pelican Bay Services Division 14.00 70.00 980.00 Checks payable to Dornil Management Group, Inc. Total $9,230.00 Payments/Credits $0.00 Balance Due $9,230.00 Dorrill Management Group, Inc. Invoice 5672 Strand Court, Suite 1 Naples, FL 34110 Invoice#: 3556 Invoice Date: 8/1/2014 f`f Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E.Suite 700 Naples,FL 34112-5749 Description Amount Monthly Management Fee-August 2014 6,875.00 AGREEMENT NO.4600003743 PURCHASE ORDER NO.4500151499 Collier County Contract No. 14-6230 Field Management Consultant Services 840.00 Time Detail Billable? Hours Pay Rate Est.Pay Date Employee Name Customer.Job Memo Pelican Say Services Division to review 8/6/2014 Carter,Kevin Pelican Bay Services Division On kt Review we ghro limits of North in Ber Smith-Billable 3.00 70.00 210.00 Quality. Review Berm closing schedule of Sandpiper to station 6 with Quality and Foundation.Confirm access points and easements for contractor. 8/8/2014 Carter,Kevin Pelican Bay Services Division Onsite meeting with Quality Enterprises, Billable 3.00 70.00 210.00 Tom Cravens,Lisa Resnick to review Berm project. Review with Jim Carr regarding trimming ..... _...... and restoration issues. .... .... 8/18/2014 Carter,Kevin Pelican Bay Services Division Onsite review of Berm project. Billable 3.00 70.00 210.00 Review with Quality upcoming plan and schedule. Review Clam Pass status.Review escarpment issues. 8/26/2014 Carter,Kevin Pelican Bay Services Division Onsite at North Berm to review progress Billable 3.00 70.00 210.00 with QE. Review and respond to resident issue with turtles as a result of Berm restoration. Pelican Bay Services Division Subtotal 12.00 70.00 840.00 Total $7,715.00 Payments/Credits $0.00 Balance Due $7,715.00 • Dorrill Management Group, Inc. Invoice Strand Court,Suite 1 Naples, FL 34110 Invoice#: 3563 Invoice Date: 9/1/2014 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E.Suite 700 Naples,FL 34112-5749 Description Amount Monthly Management Fee-September 2014 6,875.00 AGREEMENT NO.4600003743 PURCHASE ORDER NO.4500151499 Collier County Contract No 14-6230 Field Management Consultant Services(9/03/14-9/17/14) 770.00 Time Detail Date Employee Name Customeraob Memo Billable? Hours Pay Rate Est Pay Pelican Bay Services Division • 9/3/2014 Carter,Kevin Pelican Bay Services Division Pelican Bay Services Division Meeting. Billed 4.00 70.00 280.00 Review Oak Lake Sanctuary erosion onsite. 9/5/2014 Carter,Kevin Pelican Bay Services Division Review been restoration work Billed 2.00 70.00 140.00 Update progress for report. 9/10/2014 Cater,Kevin Pelican Bay Services Division Prepare article for Pelican Bay Post Billed 3.00 70.00 210.00 regarding Berm restoration progress. Communication with Kevin Smith-Quality Enterprises. 9/17/2014 Carter,Kevin Pelican Bay Services Division Communication with CCSO regarding Billed 2.00 70.00 140.00 noise complaint from resident re:Berm project.Review policy with Jim Carr and Quality Enterprises.Review County Land code for acce'r bin work hours. Pelican Bay Services Division Subtotal 11.00 70.00 770.00.• Total $7,645.00 Payments/Credits $0.00 Balance Due $7,645.00 Dorrill Management Group, Inc. 5672 Strand Court, Suite 1 Invoice Naples, FL 34110 ) C) 4- p Invoice#: 3572 Invoice Date: 10/1/2014 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E. Suite 700 Naples, FL 34112-5749 Description Amount Monthly Management Fee-October 2014 6,875.00 AGREEMENT NO. 4600003743 PURCHASE ORDER NO. 4500154178 Collier County Contract No. 14-6230 Field Management Consultant Services 840.00 Total $7,715.00 Payments/Credits $0.00 Balance Due $7,715.00 5672 STRAND COURT, SUITE 1 Y_ ,f NAPLES, FL 34110 1 t l` 0 2- Time Detail Date Employee Name Memo Billable? Hours Pay Rate Est. Pay Pelican Bay Services Divisior 8/26/2014 Carter, Kevin Onsite at North Berm to review progress Billed 3.00 70.00 210.00 with QE. Review and respond to resident issue with turtles as a result of Berm restoration. 9/3/2014 Carter, Kevin Pelican Bay Services Division Meeting. Billed 4.00 70.00 280.00 Review Oak Lake Sanctuary erosion onsite. 9/5/2014 Carter, Kevin Review berm restoration work Billed 2.00 70.00 140.00 Update progress for report. 9/10/2014 Carter, Kevin Prepare article for Pelican Bay Post Billed 3.00 70.00 210.00 regarding Berm restoration progress. Communication with Kevin Smith-Quality Enterprises. Pelican Bay Services Divisior 12.00 70.00 840.00 Times Ilratail A.... .1 nn4 A c.. 17 nn4 n Dorril! Management Group, Inc. 5672 Strand Court, Suite 1 Invoice Naples, FL 34110 1� ►v[)J 10, Invoice#: 3589 Invoice Date: 11/1/2014 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E. Suite 700 Naples, FL 34112-5749 Description Amount Monthly Management Fee-November 2014 6,875.00 AGREEMENT NO. 4600003743 PURCHASE ORDER NO. 4500154178 Collier County Contract No. 14-6230 Field Management Consultant Services (9/18/14- 11/12/14) 1,435.00 Total $8,310.00 Payments/Credits $0.00 Balance Due $8,310.00 DORRILL MANAGEMENT GROUP, INC. 5672 STRAND COURT, SUITE 1 NAPLES, FL 34110 Time Detail ���� t - Date Employee Name Memo Billable? Hours Pay Rate Est. Pay Pelican Bay Services Division 9/18/2014 Carter, Kevin Onsite review of north berm project. Billable 1.00 70.00 70.00 Communication with Quality Enterprises regarding extension of permit to account for night work until 8 pm. 9/24/2014 Carter, Kevin Not Billable 0.00 70.00 0.00 9/24/2014 Carter, Kevin Onsite Berm tour with Quality Enterprises, Billable 3.00 70.00 210.00 Tom Cravens, and Jim Carr. Review project plans, schedule and progress to date. Communication with Chuck Malloy, Preferred Materials regarding staging of equipment for upcoming paving. Communication with Jake Walker CCSO regarding noise complaints and variance on work schedule. 10/2/2014 Carter, Kevin Pelican Bay Services Division meeting. Billable 3.00 70.00 210.00 Review North Berm restoration work 10/14/2014 Carter, Kevin Onsite review of North Berm project. Billable 2.50 70.00 175.00 Review schedule of completion and status. 10/20/2014 Carter, Kevin Onsite walk thru with QE, Jim Carr/ABB, Billable 3.00 70.00 210.00 Greg Carr/Foundation, staff regarding punch list items for completion. Confirm finish date. 10/23/2014 Carter, Kevin Work on upcoming Tilapia project. Billable 2.00 70.00 140.00 Confirm locations with Lisa Resnick. Review two lakes onsite. Communication with Aquagenix regarding number needed and size of lake. 11/5/2014 Carter, Kevin PBSD Board Meeting. Billable 4.00 70.00 280.00 11/12/2014 Carter, Kevin Communication with Delicious Fishes Billable 2.00 70.00 140.00 regarding quote for Naples Grande lake and L'Ambiance lake. Review repair of pipe at Oak Lake Sanctuary. Pelican Bay Services Division 20.50 70.00 1,435.00 Page 1 of 1 Time Detail Sep 11, 2014-Nov 12, 2014 Dorrill Management Group, Inc. 3 <‘j 5672 Strand Court, Suite 1 Invoice Naples, FL 34110 Invoice#: 3592 Invoice Date: 12/1/2014 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E. Suite 700 Naples,FL 34112-5749 Description Amount Monthly Management Fee- December 2014 6,875.00 AGREEMENT NO. 4600003743 PURCHASE ORDER NO. 4500154178 Collier County Contract No. 14-6230 Field Management Consultant Services(11/17/14-11/26/14) 350.00 Total $7,225.00 Payments/Credits $0.00 Balance Due $7,225.00 5672 STRAND COURT, SUITE 1 � ~~ \ � � �� Time Detail �� `/ `~ /�a�� / " ����� K�etaVU ' / c� 2_ Date Employee Name Memo Billable? Hours Pay Rate Est, Pay Pelican Bay Services Division 11/17/2014 Carter, Kevin Communication with Mike Malone, Billed 3.00 70D0 210.00 Delicious Fishes regarding pricing for Pelican Bay Community for tilapia stocking. Gather and mail paperwork to become vendor for PBSD. 11/20/2014 Certer, Kevin Work on lake bank erosion project. Prepare Billed 2.00 70.00 140.00 amremdeheet and ourve flans. Pelican Bay Services Division 5.00 70.08 850'00 • Pqr1P nf Time Detail Oct 31 2014 -Nov 26 9014 1'1iVV J/ lZJV✓V !Lot:, Dorrill Management Group, Inc. 5672 Strand Court, Suite 1 Invoice Naples, FL 34110 F Y1 4V p. Invoice#: 3606 Invoice Date: 1/1/2015 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E.Suite 700 Naples, FL 34112-5749 Description Amount Monthly Management Fee-January 2015 6,875.00 AGREEMENT NO.4600003743 PURCHASE ORDER NO. 4500154178 Collier County Contract No. 14-6230 Field Management Consultant Services (12/01 - 12/26/14) 1,260.00 Total $8,135.00 Payments/Credits $0.00 Balance Due $8,135.00 DORRILL MANAGEMENT GROUP, INC. p 5672 STRAND COURT, SUITE 1 ( i NAPLES, FL 34110 Sv Time Detail Date Employee Name Memo Billable? Hours Pay Rate Est.Pay Pelican Bay Services Division 12/1/2014 Carter, Kevin Onsite to finalize measurements of lake Billed 3.00 70.00 210.00 banks survey. Compile spreadsheet for presentation at PBSD Board meeting. On site review of North Berm punch list issues re: displaced liner, Montenero pots. 12/3/2014 Carter, Kevin PBSD Board meeting. Billed 3.00 70.00 210.00 Finalize lake bank spreadsheet to be presented at Board Meeting. 12/5/2014 Carter, Kevin Onsite meeting with Marion Bolick to review Billed 3.00 70.00 210.00 Oakmont lake regarding lake bank erosion. Communication with Delicious Fishes regarding W-9 needed. call with Humiston Moore regarding proposal for tidal gauges. Review proposal. Communication with Dr Trecker regarding Lake survey. 12/10/2014 Carter, Kevin Pelican Bay Landscape/water Management Billed 2.00 70.00 140.00 committee meeting. 12/11/2014 Carter, Kevin Onsite meeting at Las Brisas with Morgan Billed 2.00 70.00 140.00 Brown engineer regarding flooding at Las Brisas and issues related to pipes. 12/23/2014 Carter, Kevin North Berm Project: Review Montenero Billed 3.00 70.00 210.00 planter repair with Kevin Smith-QE and Lisa Resnick. Review report from Sewer Viewer regarding Las Brisas. Communication with Lykins Signtek regarding posts repair for signs. Plans for install. 12/26/2014 Carter, Kevin Onsite review of North Berm punch list Billed 2.00 70.00 140.00 progress. Communication with Quality Enterprises regarding status of vase and exposed material. Pelican Bay Services Division 18.00 70.00 1,260.00 Page 1 of 1 Time Detail Dec 1, 2014-Dec 31,2014 fG /2_ Dorrill Management Group, Inc. Invoice 5672 Strand Court, Suite 1 MIGO 5/961483 Naples, FL34110 cancel 5/961722 CORRECT 5/961725 Invoice#: 3612 Invoice Date: 2/1/2015 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E. Suite 700 Naples, FL 34112-5749 Description Amount Monthly Management Fee-February 2015 6,875.00 AGREEMENT NO. 4600003743 PURCHASE ORDER NO. 4500154178 Collier County Contract No. 14-6230 Field Management Consultant Services (1/01/15- 1/31/15) 1,750.00 Total $8,625.00 Payments/Credits $0.00 Balance Due $8,625.00 5672 STRAND COURT, SUITE 1 26 ( NAPLES, FL 34110 Time Detail f. , Date Employee Name Memo Billable? Hours Pay Rate Est Pay Pelican Bay Services Divisior 1/2/2015 Carter, Kevin Communication with Lykins regarding sign Billed 4.00 70.00 280.00 post installation and current status. Communication with Agnoli-Barber regarding rip rap install at Oak Lake Sanctuary. Compile list of Collier County and SFWMD potential issues. Review lake bank erosion plan and plan for upcoming lake bank work. 1/6/2015 Carter, Kevin Meeting at Humiston-Moore regarding tidal Billed 2.00 70.00 140.00 gauges.Communication with Quality Enterprises regarding punch list at North Berm. Review cross walk signage information. 1/7/2015 Carter, Kevin Pelican Bay Services Division Board Billed 4.00 70.00 280.00 Meeting 1/8/2015 Carter, Kevin Meeting at Lykins-Signtek with Pete Lykins Billed 4.00 70.00 280.00 regarding existing post being repair and painted. Review placement and type of signage to be attached. Review Yield to Pedestrian signs issue. Communication from Jim Carr and Collier �._...._..._. County. 1/12/2015 Carter, Kevin Meeting at Collier County Government Billed 3.00 70.00 210.00 Center with Dr. George Yilmaz and Dan Rodriguez regarding Pelican Bay Services Division maintenance facility grounds and future plans. Review site plan and discuss synergies and needs for PBSD. 1/26/2015 Carter, Kevin Review North Berm billing allocation with Billed 4.00 70.00 280.00 foundation (paving.) Review status of punch list items with Quality Enterprises. Check status of posts with Lykins Signtek and review sign order with County. 1/28/2015 Carter, Kevin Communication with Jim Carr regarding Billed 4.00 70.00 280.00 estimate to repair/rebuild Oakmont Lake pathway. Communication with Kevin Locher: Locher Environmental and Tim Hall regarding onsite meeting for tidal gauge installation. Procure and review revised invoice for tidal gauges for tentative County approval. Review Pelican Bay Water Management System plans, plats, guidelines at Agnoli, Barber, Brundage. Set meeting with Supervisor Bachman to review information at his request. Set meeting with SFWMD regarding rip-rap install at Oak Lake Sanctuary. Page 1 of 3 Time Detail Jan 1, 2015-Jan 31,2015 5672 STRAND COURT, SUITE 1 NAPLES, FL 34110 /---‹ p 3 Time Detail • Date Emplo fee Name Memo Billable? Hours Pa Rate Est. Pay Pelican Bay Services Divisior 25.00 70.00 1,750.00 Paae 2 of 3 Time Detail Jan 1, 2015-Jan 31, 2015 MIGO 5/954895 �� �0 Dorrill Management Group, Inc. Invoice 5672 Strand Court, Suite 1 Naples, FL 34110 CANCEL 5/955819 MIGO 5/955822 Invoice#: 3630 Invoice Date: 3/1/2015 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E. Suite 700 Naples, FL 34112-5749 Description Amount Monthly Management Fee-March 2015 6,875.00 AGREEMENT NO. 4600003743 PURCHASE ORDER NO. 4500154178 Collier County Contract No. 14-6230 Field Management Consultant Services (2/01/15-2/28/15) 1,750.00 Total $8,625.00 Payments/Credits $0.00 Balance Due $8,625.00 5672 STRAND COURT, SUITE I NAPLES, FL 34110 Time Detail Date Employee Name Memo Billable? Hours Pay Rate Est. Pay Pelican Bay Services Divisior 2/2/2015 Carter, Kevin Communication with Agnoli, Barber, Billed 2.00 70.00 140.00 Brundage:Jim Carr regarding finalized estimate of Oakmont repairs. Review exotics at Oak Lake Sanctuary. Set meeting with Ken Dawson and Marion Bolick onsite. 2/4/2015 Carter, Kevin Pelican Bay Services Division Board Billed 4.00 70.00 280.00 Meeting. Prepare for Oak Lake exotic meeting. Communication with Jim Carr regarding SFWMD meeting. 2/5/2015 Carter, Kevin Onsite meeting behind Oak Lake regarding Billed 5.00 70.00 350.00 Brazilian pepper removal with Ken Dawson and Marion Bolick. Communication with Jim Carr regarding drainage easement border. Work on street signs project. Review Oakmont path rebuild/repair costs. Communication with Lisa Resnick regarding approximate cost from ABB. 2/9/2015 Carter, Kevin Meeting at Agnoli, Barber, Brundage with Billed 3.00 70.00 210.00 Henry Bachman and Jim Carr with water management system and overall system. Work on signs with Pete Lykins re: street name signage. 2/11/2015 Carter, Kevin Meeting at Agnoli, Barber, Brundage with Billed 3.00 70.00 210.00 Ken Dawson, Marion Bolick and Jim Carr regarding rip rap install at Oak Lake. Conference Call with SFWMD regarding guidelines and requirements. Review status of Brazilian Pepper survey. 2/17/2015 Carter, Kevin Review/oversight of Bay Colony Brazilian Billed 2.00 70.00 140.00 Pepper removal onsite. 2/25/2015 Carter, Kevin Review exotic removal proposal at Oak Billed 2.00 70.00 140.00 lake from Earth Balance. Call with Jim Carr regarding lake bank erosion responsibility, review easements, SFWMD permit. 2/26/2015 Carter, Kevin Communication with Fernando/JA Aquatic Billed 4.00 70.00 280.00 Removal regarding Clam Pass exotic removal at Boardwalk. Call with Jim Carr/Agnoli Barber Brundage. Review cost estimate for rip rap project at Oak Lake. Confirm it meets criteria set forth in SFWMD call. Work on street signs with Lykins Signtek. Pelican Bay Services Divisior 25.00 70.00 1,750.00 MIGO 5/960272 2(0- YG' Dorrill Management Group, Inc. 5672 Strand Court, Suite 1 Invoice Naples, FL 34110 ri r Invoice#: 3640 Invoice Date: 4/1/2015 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E.Suite 700 Naples, FL 34112-5749 Description Amount Monthly Management Fee-April 2015 6,875.00 AGREEMENT NO. 4600003743 PURCHASE ORDER NO. 4500154178 Collier County Contract No. 14-6230 Field Management Consultant Services (3/02/15 -3/27/15) 2,800.00 Total $9,675.00 Payments/Credits $0.00 Balance Due $9,675.00 5672 STRAND COURT, SUITE 1 �. NAPLES, FL 34110 Time Detail Date Employee Name Memo Billable? Hours Pay Rate Est.Pay ' Pelican Bay Services Divisior 3/212015 Carter, Kevin Meeting onsite site at Clam Pass Park Billed 5.00 70.00 350.00 Boardwalk with JA Aquatics to review exotic removal bid. Review easement area from boardwalk to 100-ft right. Call with Agnoli Barber Brundage regarding SFWMD permit requirements for Oak Lake and Oakmont lake. Calls with Kevin Locher/Locher Environmetal regarding single source status and reciept of confirmation letter. Review letter received and discuss contract between Locher and DEP. 3/4/2015 Carter, Kevin Pelican Bay Services Division Board Billed 5.00 70.00 350.00 Meeting. Call with Jim Can regarding Oak Lake rip rap work. Review all correspondence from SFWMD, Locher and ABB regarding projects. Call with Locher Environmental regarding current DEP contract. Call with Lykins regarding replacing backers on crosswalk signs. Set meeting with Marion Bolick to review areas. 3/5/2015 Carter, Kevin Communication with Locher regarding tidal Billed 3.00 70.00 210.00 gauges agreement. Review agreement in place with State of Florida. Review schedule to install. Review areas for new signs to be installed at Oakmont, Greentree areas. Communication with Lykins Signtek. Confirm schedule. 3/10/2015 Carter, Kevin Review spreadsheet for street sign Billed 3.00 70.00 210.00 replacement. Confirm with Lykins that list matches schedule. Communication with JA Aquatics regarding Clam pass boardwalk exotic removal quote. 3/11/2015 Carter, Kevin Work on crosswalk pedestrian signs Billed 6.00 70.00 420.00 project. Review with Lykins schedule and confirm areas to be replaced. Oversee Lykins initial install of signs at Oakmont/Greentree areas. Review L'ambiance lake issue with geotube and step exceeding 9". Review Trademark lake bank proposal at Oak Lake Sanctuary. Communication with ABB to regarding project and need to confirm work is acceptable to needs of SFWMD. Tim frktai1 Mar 1 9f11.ri-Mar 97 70)15 5672 STRAND COURT, SUITE 1 �`�l pCyf / 3 NAPLES, FL 34110 Time Detail Date Employee Name Memo Billable? Hours Pay Rate Est. Pay 3/16/2015 Carter, Kevin Onsite to measure lake bank drop-offs at Billed 5.00 70.00 350.00 L'Ambiance. Review perimeter of lake and littorals. Review sign install at OakmontlGreentree areas. Confirm signs have been replaced. Review tidal gauge availability and install schedule with Locher Environmental. Review for upcoming lake bank meeting regarding Oak Lake Sanctuary Lake. Review easements and plats from SFWMD and PBID. Review information from Jim Carr/Agnoli, Barber, Brundage. Review communication from Mr Bachman regarding plats. 3/23/2015 Carter, Kevin Meeting at PB office with Gary Ventress, Billed 3.00 70.00 210.00 Ken Dawson, Jim Carr regarding Brazilian Pepper removal at Oak Lake/Island. Review status on signs with Lykins. 3/24/2015 Carter, Kevin Onsite on meeting with Marion Bolick re: Billed 6.00 70.00 420.00 Brazilian Pepper. Calculate area of drainage responsibility for PBSD. Measure area. Meeting with Agnoli, Barber, Brundage regarding results of field study. Work with Jim Carr to create survey outlining % responsibility for PBSD in project. Call w/County re: status of crosswalk signs and schedule for completion. Review next set of street signs with Lykins for install next week. 3/25/2015 Carter, Kevin Communication with Jim Carr/ABB. Work Billed 4.00 70.00 280.00 on cost estimates for Oakmont pathway repair. Review areas of path needed to repair. Check status of signs with Collier County. Call with Tim Hall re: status of tidal gauges. Pelican Bay Services Divisior 40.00 70.00 2,800.00 7 at S Pants 7 of R Time Detail Mar 1.2015-Mar 27. 2015 Dorrill Management Group, Inc. i 5' `[ 5672 Strand Court, Suite 1 Invoice Naples, FL 34110 Invoice#: 3646 Invoice Date: 5/1/2015 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E.Suite 700 Naples, FL 34112-5749 Description Amount Monthly Management Fee-May 2015 6,875.00 AGREEMENT NO. 4600003743 PURCHASE ORDER NO. 4500154178 Collier County Contract No. 14-6230 Field Management Consultant Services (4/01/15-4/29/15) 2,030.00 Total $8,905.00 Payments/Credits $0.00 Balance Due $8,905.00 5672 STRAND COURT,SUITE 1 3 NAPLES, FL 34110 ��^^ rime Detail I i / `-- )ate Employee Name Customer:Job Memo Billable? Hours Pay Rate Est.Pay 'elican Bay Services Division 4/1/2015 Carter, Kevin Pelican Bay Services Division PBSD Board Meeting. Billed 4.00 70.00 280.00 Onsite review of phase 2 street sign progress. Call with Lykins confirming pickup of pedestrian signs and plan to begin install Thursday. 4/2/2015 Carter, Kevin Pelican Bay Services Division Review with Lykins list for phase 3 install of Billed 3.00 70.00 210.00 signs.Onsite to review areas and check status of phase 2. Review status of Oakmont path project. 4/7/2015 Carter, Kevin Pelican Bay Services Division Onsite for installation of phase 3 street Billed 4.00 70.00 280.00 signs and posts. Review with Lykins pedestrian crosswalk signs. 4/10/2015 Carter, Kevin Pelican Bay Services Division Review status of easement request from Billed 3.00 70.00 210.00 board member Mr.Bachman. Review status of Oak Lake rip rap and Brazilian pepper projects. Work on future phases of street signs and posts project. Review Bay Colony Association request regarding_Biltmore drainage. __.____- -._. -_ 4/21/2015 Carter, Kevin Pelican Bay Services Division Onsite to check current tidal gauge Billed 4.00 70.00 280.00 installations at boardwalk.Take photos for file. Communication with Tim Hall regarding installation options for tidal gauges. Onsite review of status of Brazilian Pepper removal behind Oak Lake. Call with ABB regarding rip rap project progress. 4/23/2015 Carter,Kevin Pelican Bay Services Division Onsite review of sign and post Billed 4.00 70.00 280.00 repair/replacement-in Oakmont/Greentree area. Review current and future phases of project.Work on street sign master spreadsheet to capture all signs for replacement. 4/27/2015 Carter, Kevin Pelican Bay Services Division Review status of rip rap project with ABB. Billed 2.00 70.00 140.00 Review current status of Brazilian Pepper removal with Marion Bolick. Call with Oak Lake HOA manager,Susan Newell, to confirm status and review issues. 4/28/2015 Carter, Kevin Pelican Bay Services Division Onsite meeting at Georgetown Lake with Billed 2.00 70.00 140.00 resident and Marion Bolick to discuss solution to shoaling in lake. 4/29/2015 Carter, Kevin Pelican Bay Services Division Work on sign replacement project. Billed 3.00 70.00 210.00 Onsite review of progress.Work on master spreadsheet for future phases. Pelican Bay Services Division Subtotal 29.00 70.00 2,030.00 cI.,o A of F- Time Detail Anr 1. 2015-Anr 30.2015 Dorrill Management Group, Inc. MIGO 5/965118 Invoice 5672 Strand Court, Suite 1 canceled 5/987085 Naples, FL 34110 per Neil he is not going through with this charg�nvoice#: 3655 Invoice Date: 5/7/2015 hel Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E. Suite 700 Naples, FL 34112-5749 Description Amount Addt'l Management Fee 5,075.00 AGREEMENT NO. 4600003743 PURCHASE ORDER NO. 4500154178 Collier County Contract No. 14-6230 Authorized by the PBSD board at their 5/6/2015 Meeting. Motion by Dave Trecker second by Scott Streckenbein and approved by a vote of 6 to 1 . Total $5,075.00 Payments/Credits $0.00 Balance Due $5,075.00 Dorrill Management Group, Inc. 5672 Strand Court, Suite 1 Invoice Naples, FL 34110 Invoice#: 3665 Invoice Date: 6/1/2015 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiarni Trail E. Suite 700 Naples, FL 34112-5749 Description Amount Monthly Management Fee-June 2015 6,875.00 AGREEMENT NO. 4600003743 PURCHASE ORDER NO. 4500154178 Collier County Contract No. 14-6230 Field Management Consultant Services (04/30/15-5/28/15) 3,710.00 Total $10,585.00 Payments/Credits $0.00 Balance Due $10,585.00 5672 STRAND COURT, SUITE 1 � i ( ` NAPLES, FL 34110 Time Detail Date Employee Name Memo Billable? Hours Pa Rate Est. Pa Pelican Bay Services Divisior 4/30/2015 Carter, Kevin Work on street sign project/audit Billed 3.00 70.00 210.00 Communication with Tim Hall and Arielle Poulus re: status of most recent tidal gauge data 5/6/2015 Carter, Kevin Pelican Bay Services Division Board Billed 5.00 70.00 350.00 Meeting Review status of tidal gauge installation items with Humiston Moore and Turrell Hall. 5/7/2015 Carter, Kevin Communication with Kevin Locher Billed 5.00 70.00 350.00 regarding installation items to be removed from proposal. Review specs to ensure Turrell Hall can install. Review status of PO with Mary McCaughtry of PBSD. Call with Tim Hall/Turrel Hall regarding tidal gauge install. Communication with Arielle Poulus regarding current status of temporary gauges. 5/8/2015 Carter, Kevin Onsite to review status of street sign Billed 6.00 70.00 420.00 project. Continue field audit of remaining signs and capture locations. Communication with Agnoli, Barber, Brundage and Turrell Hall regarding Oakmont and Oak Lake project. Contact contractors regarding bid and timing. 5/12/2015 Carter, Kevin Work on Oak Lake and Oakmont projects. Billed 4.00 70.00 280.00 Review with ABB and Turrell Hall. Communication to ensure littoral plan is in place from Turrell Hall for Oak Lake rip rap project. Onsite to confirm replacement of Sand Pointe street sign. Call with Pete Lykins regarding maintenance plan for future budget. 5/14/2015 Carter, Kevin Meeting at PB admin office with Jim Billed 4.00 70.00 280.00 Hoppensteadt, Dave Cook, staff re: new map denoting ownership of assets/responsibilities. Review Oak Lake Sanctuary plan set with Jim Carr. Review littoral plan incorporation with Tim Hall. Communication with County bidders. Send revised plan set. Review and confirm bid opening and schedule. Set onsite meeting for pre-bid. Review Lykins street sign invoice to date. Communication with Lykins and staff regarding requirements for payment. A Ti f<A#?A! A, ..On ')(?q SSA.,,,"10 ')n4 5672 STRAND COURT, SUITE 1 NAPLES, FL 34110 Time Detail Date Employee Name Memo Billable? Hours Pay Rate Est. Pay 5/15/2015 Carter, Kevin Communication with Kevin Locher Billed 2.00 70.00 140.00 regarding PO issued for tidal gauges. Review titanium vs steel to be used for gauges. Call with Tim Hall/Turrell Hall regarding installation. Review brazilian pepper area as possible access point for Oak Lake work. 5/18/2015 Carter, Kevin Onsite to continue field audit of street signs Billed 5.00 70.00 350.00 needed. Review Breakwater Dr for new sign and Stop sign request from property manager of Breakwater community. Calls with PBS, Wright, Surety, Trademark and Bradanna regarding bids for Oak Lake and Oakmont projects. Confirm with PBS that they will not be submitting a bid. Call with Jim Carr/ABB regarding SFWMD permit status of permit and littoral plan acceptance. 5/22/2015 Carter, Kevin Onsite for pre-bid conference with Surety Billed 5.00 70.00 350.00 Construction and subs, as well as Jim Carr/ABB for Oak lake and Oakmont projects. Call with Robbie Powell of Wright Construction to set up pre-bid conference for 5/27. Call with Jim Carr to get measurements for Oakmont restoration area for contractors added to bid plan set. Review letter from Jim Carr/ABB regarding lake bank restoration for 18-inch drop off at lake edge at Oakmont being added to project. Continue onsite field audit of signs. Communication with Lykins regarding next set of none signs to be replaced and corresponding schedule. 5/26/2015 Carter, Kevin Confirm pre-bid conference with Wright Billed 4.00 70.00 280.00 Construction and Jim Carr/ABB for 5/27. Communication with Lykins regarding traffic signs needed to be ordered from County. PBSD Budget Committee meeting. A Times featalil A.,.. 'n4 LZ nn,,,no nn7 5672 STRAND COURT,•SUITE 1 ,., NAPLES, FL 34110 n / ' Time Detail Date Employee Name Memo Billable? Hours Pay Rate Est. Pay 5/27/2015 Carter, Kevin Onsite for pre-bid conference with Wright Billed 6.00 70.00 420.00 Construction and Jim Carr/ABB for Oak Lake and Oakmont. Onsite meeting with resident and Marion Bolick at Ridgewood to measure lake bank drop off behind property. PBSD Landscape and Clam Bay Committee meeting. 5/28/2015 Carter, Kevin Call with Travis Gossard-Collier County re: Billed 4.00 70.00 280.00 roads Review Oakmont and Oak Lake projects with bidders. Confirm bid opening deadline. Review staging areas. Confirm no bid status of two vendors. Review status of road signs with Lykins. Pelican Bay Services Divisior 53.00 70.00 3,710.00 ❑, a ,s n Tim" flektniI n..-')n nn1 Z n rI4 Dorrill Management Group, Inc. 5672 Strand Court, Suite 1 Invoice Naples, FL 34110 Invoice#: 3676 Invoice Date: 7/1/2015 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E. Suite 700 Naples, FL 34112-5749 Description Amount Monthly Management Fee-July 2015 6,875.00 AGREEMENT NO. 4600003743 PURCHASE ORDER NO. 4500154178 Collier County Contract No. 14-6230 Field Management Consultant Services 2,135.00 Total $9,010.00 Payments/Credits $0.00 Balance Due $9,010.00 DORRILL MANAGEMENT GROUP,INC. 5672 STRAND COURT,SUITE 1 2 NAPLES,FL 34110 / Time Detail Date Employee Name Customer:Job Memo Billable? Hours Pay Rate Est.Pay Pelican Bay Services Division 6/1/2015 Carter,Kevin Pelican Bay Services Division Work on Oak Lake and Oakmont bids. Billable 4.00 70.00 280.00 Calls with county vendors.Review bids with Jim Carr/ABB. Develop bid summary for presentation to Board. Call with Trademark to discuss projects and NO Bid status. 6/3/2015 Carter,Kevin Pelican Bay Services Division Pelican Bay Services Division Board Billable 5.00 70.00 350.00 Meeting.Calls with vendors for Oakmont and Oak Lake projects Review new bid from TSI with Jim Carr. 6/8/2015 Carter,Kevin Pelican Bay Services Division Communication with Gulf Bay Billable 3.00 70.00 210.00 Development,Grady Minor and ABB regarding Waterpark Place project. Communication to set up meeting time to review plans.Review with Jim Carr regarding project and upcoming review/comment needed. 6/9/2015 Carter,Kevin Pelican Bay Services Division Work on Waterpark Place project plans Billable 3.00 70.00 210.00 and review. Review status of street signs with Lykins Signtek.Confirm install schedule. 6/15/2015 Carter,Kevin Pelican Bay Services Division Work on Oakmont and Oak Lake projects. Billable 3.00 70.00 210.00 Call with Surety Construction concerning tentative start time and next steps needed. Call with Campbell Scientific regarding tidal gauges install and confirm shipped. 6/17/2015 Carter,Kevin Pelican Bay Services Division Communication with Jim Carr/ABB Billable 3.50 70.00 245.00 regarding swale plans for Oak Lake. Review PO situation needed to resolve to start project. Work on street sign project with Pete Lykins.Review next set of signs needed. 6/17/2015 Carter,Kevin Pelican Bay Services Division Communication with Turrell Hall regarding Billable 2.00 70.00 140.00 install plan for tidal gauges.Call with Surety regarding Oak Lake and Oakmont projects. Onsite to review staging areas. 6/19/2015 Carter,Kevin Pelican Bay Services Division Work on Oakmont and Oak Lake projects. Billable 2.00 70,00 140.00 Call with Verlyn Fisher/Surety to discuss schedule with Foundation for startup and PO issue. Meeting with Lykins regarding next set of lights and proposal for upcoming year. Discuss new PO needed. 6/23/2015 Carter,Kevin Pelican Bay Services Division Pre-construction meeting at Foundation Billable 4.00 70.00 280.00 and onsite with Surety Construction,PB Foundation and Bradanna regarding Oakmont project startup.Coordinate project at Oak lake to start simultaneously. Communication with Jim Carr regarding swale plans needed and deadline. 6/24/2015 Carter,Kevin Pelican Bay Services Division Work on Oak Lake and Oakmont project. Billable 1.00 70.00 70.00 Communication with Surety regarding swale plans. Review swale plans from ABB. Pelican Bay Services Division Subtotal 30.50 70.00 2,135.00 Page 2 of 2 Time Detail May 28,2015-Jun 24,2015 Dorrill Management Group, Inc. 5672 Strand Court, Suite 1 Invoice Naples, FL 34110 I L1/ /4-G,.5 . Invoice#: 3681 Invoice Date: 8/1/2015 Pelican Bay Services Division Clerk's Finance Dept 3299 Tamiami Trail E. Suite 700 Naples, FL 34112-5749 Description Amount Monthly Management Fee-August 2015 6,985.00 Monthly Management Fee-July 2015 1.6% Increase Per Contract 110.00 AGREEMENT NO.4600003743 PURCHASE ORDER NO. 4500154178 Collier County Contract No. 14-6230 Field Management Consultant Services (6/25/15-7/21/15) 2,660.00 Total $9,755.00 Payments/Credits $0.00 Balance Due $9,755.00 5S72 STRAND COURT8U�E1 COURT, /�� ~-- NAPLES, FL3411O | ' ��� Time Detail -- -- - -' - - - --- --- -----��� Billable? Hours Pay Rate Est. Pay Date Employee Name Memo Pelican Bay Services Divisior 8/25/2015 Carter, Kevin Work on Oak Lake Sanctuary swale Billed 3.00 70.00 210.00 project. Review bid with Suret . Review proposal with Surety. Communication with Pete Lykins for bid single blade sign replacement costs. Review SFWMD permit received for Oak Lake Sanctuary pr jenL Review Pa progress at Oakmont Lake. 0/28/2015 Carter, Kevin Review Oak Lake Sanctuary proposal with Billed 1.00 70.00 70.00 Jim Carr/ABB to ensure it meets specifications. ''''- -----------'----- Billed 2.00 70.00 140.00 8/2H/2O15 ��aha� Kevin Review noAo��omJim Carr nmgaromg . . . Waterpark Place project. Communication with Surety regarding Oak Lake Sanctuary project. Review street sign progress and work on quotes. 7/1/2015 Carter, Kevin Pelican Bay Services Division board Billed 8.00 70.00 420.00 meeting. Work on Oak Lake Sanctuary project. Review option from HOA to place fill dirt at Brazilian pepper removal area as access point for p 'out. Rav|ewand confirm PO status and work order for ' ---'-- - Surety. '-- 7/2/2015 Carter, Kevin Onabe review cf Oakmont project. BiUed-__'__---2.50----7O.UO 175.00 Communication with county staff regarding emails sent to vendors for both Oakmont and Oak Lake prolects. 7/6/2015 Carter, Kevin Work on Oakmont and Oak Lake projects. Billed 2.00 70.00 140.00 Set up construction meeting with Surety Construction at Oak lake. Review plans ---'---------- —� and.NTP for projects. 7/8/2015 Carter, Kevin Onsite Ortsite review of Oakmont ont pr 'act. Review Billed 3.50 70'00 245.00 new locations for next 3 sets of street signs. Communication with Lykins to set up install and replacement. Confirm Monday pre-construction meeting with Surety and Oak Lake Sanctuary HOA for upcoming pr �enL ' 7/9/2015 Carter, Kevin Communication with Pete Billed 3.00 70.00 210.00 Lvhina/Lyhins/Signtehnagending new proposal for street posts and lights. Review proposal and other county vendors. Onsite review of signs and posts installed. Continue audit of remaining signs/posts. _ _ _ �����` �` � �� ��`� , ___—� �� Time Jun3� 3015-Ju|21 2015 Pnne5nfG ~ � 5672 STRAND COURT, SUITE 1 tr; f ( NAPLES, FL 34110 Time Detail Date Employee Name Memo Billable? Hours Pay Rate Est. Pay 7/13/2015 Carter, Kevin Onsite at PBSD maintenance building and Billed 4.00 70.00 280.00 onsite at Oak Lake for pre-construction meeting. Attendees are Surety Construction, Bradanna, Marion Bolick, Jim Carr/ABB. Review site, issues with water level. Discuss options to water drawdown. Work on paver project at Gulf Park/Ridgewood. 7/16/2015 Carter, Kevin Onsite to review Oakmont lake project Billed 4.00 70.00 280.00 work. Communication with Herb Hill regarding County Purchasing issues for PB jobs. Review Waterpark Place plans prior to upcoming meeting. Review Oak Lake for water level. 7/20/2015 Carter, Kevin Onsite for Waterpark Place meeting with Billed 4.00 70.00 280.00 Gulf Bay and Foundation. Review new median cuts and trees to be removed. Onsite review of work at Oakmont Lake. Review timeline for completion with Surety. 7/21/2015 Carter, Kevin Onsite to meet with paver vendor for Billed 3.00 70.00 210.00 upcoming project. Communication with Herb Hill regarding pump for Oak Lake Sanctuary. Review pump proposal with Jim Carr/ABB. Onsite review of lake stage at Oak Lake Sanctuary lake.,_ Pelican Bay Services Divisior 38.00 70.00 2,660.00 r_ t. Tim et f i1 hen 7T Of-11M. - le,1 7'{ ')n4r. Dorrill Management Group, Inc. 5/993383 5672 Strand Court, Suite 1 Invoice Naples, FL 34110 Invoice#: 3700 Invoice Date: 9/1/2015 Pelican Bay Services Division r Clerk's Finance Dept r r 3299 Tamiami Trail E.Suite 700 Naples, FL 34112-5749 Description Amount Monthly Management Fee-September 2015 Take off Cola increase $6, 875 KUM Total Reimbursable Expenses 6,020.00 AGREEMENT NO.4600003743 PURCHASE ORDER NO.4500lMC 162037 Collier County Contract No. 14-6230 12 ,895 .00 Total $X565.44 Payments/Credits $0.00 Balance Due $' 665. F 5672 STRAND COURT,,SUITE 1 NAPLES, FL 34110 Time Detail S � ` Date Employee Name Memo _ Billable? Hours Pay Rate Est. Pay Pelican Bay Services Division 7/23/2015 Carter, Kevin Onsite at Oak Lake Sanctuary lake. Review Billable 4.00 70.00 280.00 project lake water height. Communication with Jim Carr/ABB regarding permitting and status. work on cross repair project with vendors. Onsite at crosswalk for meeting with vendors. 7/24/2015 Carter, Kevin Work on pump options for rental. Billable 3.00 70.00 210.00 Communication with Marion regarding options and discuss County option. Confirm status of dewatering permit with Jim Carr/ABB. Onsite check of Oakmont lake level and status with Surety Construction. 7/29/2015 Carter, Kevin Onsite at Oak Lake for delivery and install Billable 5.00 70.00 350.00 of County pump for upcoming project. Review protocol for running pump and review with PBSD staff daily monitoring requirements. Communication with Surety regarding pump capabilities and schedule for early August project kickoff. Call with Jake Walker/CCSO to alert that pump equipment is on site and to patrol the area. Work on awarding paver project through County. Street sign project: Review issue raised by resident that sign at"Pointe"community is mislabeled. Onsite to review and meet with Lykins staff. 8/3/2015 Carter, Kevin Onsite to review Oak Lake pumping Billable 4.00 70.00 280.00 progress. Call with Surety Construction to discuss progress. Meeting with Mohammed Dabees regarding status of new Clam Pass permit and issues. Call with Arielle Poulos and Tim Hall regarding tidal data and status of install of tidal gauges. 8/5/2015 Carter, Kevin Onsite meeting with Surety Construction, Billable 4.00 70.00 280.00 Jim Carr/ABB, Ken Dawson, Gary Ventress, Collier County to review lake level and set stakes for necessary levels for construction to begin. Confirm startup date of August 17. Communication with Mike Shephard/President Las Brisas regarding use of access point during project. Review duckweed issues. Timo llotail I,,I )) nnl nr11 5672 STRAND COURT, SUITE 1 NAPLES, FL 34110 Time Detail Date Employee Name Memo Billable? Hours Pay Rate Est. Pay 8/6/2015 Carter, Kevin Onsite meeting with Collier Environmental Billable 5.00 70.00 350.00 to review algae removal process. Review duckweed issues. Onsite review of landscaping request by Surety. Review with Marion Bolick plant choices for replacement. Review littoral and aerator costs for 2016 budget inclusion. Review Oak lake Sanctuary pump issue onsite. 8/10/2015 Carter, Kevin Onsite pump review for issue at Oak Lake. Billable 4.00 70.00 280.00 Review repair by Collier County and confirm pump is now working. Review lake levels and plan for upcoming project work. Call with Mike Shephard/President Las Brisas regarding use of staging area and terms. Review status of paver crosswalk repair with Surety. Call with Surety and Bradanna regarding upcoming Oak Lake project start. 8/11/2015 Carter, Kevin Onsite review of pump at Oak lake. Confirm Billable 2.00 70.00 140.00 lake levels and pump operation. Work on street sign project. 8/13/2015 Carter, Kevin Review Waterpark Place tree removal Billable 4.00 70.00 280.00 plans for upcoming project. Call with Mike Shephard/Pres. Las Brisas regarding Oak Lake rip-rap project. Onsite review of Oak Lake staging for upcoming project. Confirm start date of August 17 with Surety and Bradanna. Review status of tidal gauges with Turrell Hall. 8/18/2015 Carter, Kevin Onsite meeting with contractor at Oak lake Billable 4.00 70.00 280.00 to review issue at SE end of lake with washout. Meeting with Jim Carr/ABB to confirm solution of installing temporary pipe to allow project to continue at this area. Review progress of sod cuts and schedule for install of rip rap fabric. Review pump progress and lake levels with Surety. Review video from Collier Environmental regarding algae removal machine. Timm h., 0114 G Q,.., ac 0/14 5672 STRAND COURT, SUITE 1 NAPLES, FL 34110 p C f Time Detail Date Employee Name Memo Billable? Hours Pay Rate Est. Pay 8/19/2015 Carter, Kevin Onsite at Oak Lake site to review progress Billable 3.00 70.00 210.00 with contractor. Call with Surety Construction (Herb Hill)to review lake levels and plan to keep lake staged as low as needed. Review pump plan with Marion Bolick. Review status of Montenero pot damaged at North Berm by Quality. Call with Kevin Smith of QE regarding payment. 8/20/2015 Carter, Kevin Onsite at Oak Lake Sanctuary. Review lake Billable 3.00 70.00 210.00 levels and work. Review schedule with Surety. Meeting with Quality Enterprises regarding damaged pot at Montenero during North Berm project. Finalize settlement to Montenero. 8/25/2015 Carter, Kevin Onsite at Oak Lake Sanctuary. Meeting Billable 3.00 70.00 210.00 with Surety Construction. Review proposed berm in former Brazilian pepper area. Communication with vendors re: Balloon to restrict flow from US 41 pipe from Pine Ridge. 8/27/2015 Carter, Kevin Onsite at Oak Lake Sanctuary. Review lake Billable 5.00 70.00 350.00 levels and progress. Onsite meeting with Surety. Work on Pelican Bay street sign project for 2016. Onsite review of Oakmont path and slope project issues. Onsite review of Waterpark Place site and tree issues. 8/31/2015 Carter, Kevin Onsite at Oak Lake Sanctuary to review Billable 5.00 70.00 350.00 status of project after rains from storm. Call with Surety to discuss schedule and progress. Communication with Herb Hill regarding french drain and drain pipe issue with contractor. Confirm that pipe will be uncovered asap. review status of tidal gauges installation. Review Clam Pass status after storm. 9/1/2015 Carter, Kevin Call with Frank Laney at Foundation Billable 3.00 70.00 210.00 regarding Oakmont path issues with PBSD. Review emails and photos. Onsite review of potential areas for repair. Set meeting for 9/2 with Frank Laney. Onsite review at Oak Lake Sanctuary. Call with Surety regarding upcoming crosswalk repair and reciept of PO. D...... A ..4 C Tirri nutail 1..1 74 7n4 G C.... 4G` nn4 5672 STRAND COURT,,SUITE 1 ,., NAPLES, FL 34110 1":`;') S p Time Detail Date Employee Name Memo Billable? Hours Pay Rate Est. Pay 9/2/2015 Carter, Kevin Pelican Bay Services Division Board Billable 5.00 70.00 350.00 Meeting. Meeting with Frank Laney at Oakmont project. Onsite at Oak Lake Sanctuary to review project status. 9/4/2015 Carter, Kevin Onsite Meeting with McShea Striping re: Billable 5.00 70.00 350.00 painting of sharrows. Review at Oak Lake to confirm complete status and plan for littorals. Walk thru meeting at Oakmont Lake to review paving issues and PBSD responsibility. Call with Jim Carr regarding Oakmont path. Calls with Herb Hill and Mary regarding expiration of PO for Oak Lake riprap and swale projects. 9/9/2015 Carter, Kevin Onsite at Oak lake for Surety installation of Billable 4.00 70.00 280.00 littorals as part of rip rap project. Review of Oakmont easements with Jim Carr/Agnoli Barber. Review before and after photographs of paving height to confirm one inch overlay. 9/14/2015 Carter, Kevin Onsite to continue sign audit and inventory. Billable 5.00 70.00 350.00 Confirm removal of pump from Oak Lake. Review job site. Communication with Surety regarding sod replacement due to damage from project. Communication with Quality Enterprises regarding status of Montenero payment for damaged vase. 9/15/2015 Carter, Kevin Oak Lake project. Billable 4.00 70.00 280.00 Call with Surety to confirm status of extra pipe pickup from job site. Onsite review of crosswalk repair at Gulf Park/Ridgewood. Review swale plan status with Jim Carr/ABB and Surety. 9/16/2015 Carter, Kevin Work on street sign project\ Billable 2.00 70.00 140.00 Pelican Bay Services Division Sulk 86.00 70.00 6,020.00 o....,, .cc Tema notail I.,1 ,10 7ngr o.. is �n�G COST FOR OAK LAKE SANCTUARY LAKE BANK RESTORATION Surety Construction $117,570.00 AB& B $17,649.34 DMG $10,325.00 TOTAL $145,544.34 OAKMONT PATHWAY LAKE BANK RESTORATION Surety $30,880.00 Simmonds $4,748.55 DMG $490.00 TOTAL $36,118.55 RCN Webmail 10/28/15,6:38 AM RCN Webmail naplessusan @rcn.com Update From : naplessusan @rcn.com Tue, Jul 28, 2015 04:54 PM Subject : Update To : ""Neil Dorrill"" <neil @dmgfl.com> Hi Neil, During the first week of August, would you please provide PBSD Board members with a brief update on the below-listed topics and anything else you think should be included: Oak Lake Sanctuary lake bank work Oak Lake Sanctuary swale Oakmont Lake pathway Tidal gauges and when tidal data will be available via computer from the gauges County paying small vendor invoices ( for anyone who didn't see local coverage of this) FDEP permit modification changes requested USACE permit application follow-up required after July 23 on-site meeting with agencies and estimated time to respond to agency requests Follow-up with County engineer re: median cut through near Waterpark Place based on discussion at July Board meeting. Any follow-up that may have been done re: Ken' s photos : dislodged paver at crosswalk; irrigation water on asphalt, and landscaping encroaching on pathways. Thanks, Susan http://mall.rcn.com/zimbra/h/printmessage?id=21506 Page 1 of 1 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION JUNE 4,2014 The Pelican Bay Services Division Board met on Wednesday,June 4,2014,at 1:00 p.m.at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples,Florida. In attendance were: Pelican Bay Services Division Board Dave Trecker,Chairman John Domenie (absent) Susan O'Brien,Vice-Chairman Michael Levy Joe Chicurel Scott Streckenbein (absent) Tom Cravens Hunter H.Hanson (absent) John Iaizzo Pelican Bay Services Division Staff Neil Dorrill,Administrator Mary McCaughtry, Operations Analyst Lisa Jacob,Interim Operations Manager Also Present Marcia Cravens,Pelican Bay Resident Kevin Carter,Dorrill Management Group Mohamed Dabees,P.E.,Ph.D.,Humiston&Moore Engineers Tim Hall,Turrell-Hall&Associates Jim Hoppensteadt,Pelican Bay Foundation Geoff Noble,Pelican Bay Resident APPROVED AGENDA(AS AMENDED) 1. Pledge of Allegiance 2. Moment of silence for Frank Dickson(1940-2014) (') 4)1." )J) 3. Roll call 4. Agenda approval 5. Audience comments 6. Administrator's Report a. Selection of Operations Manager b. Procedure and advertising for Mr.Dickson's replacement c. Clam Pass dredging plan d. North boardwalk mangrove trimming e. Status of PBSD Budget request at County f. Monthly financial report g. Update on vegetation cutback on Pelican Bay Boulevard (add-on) h. Meeting materials on website (add-on) i. North berm restoration project (add-on) 7. Chairman's Report 1 Pelican Bay Services Division Board Regular Session June 4,2014 Minutes a. Meeting schedules 8. Committee Reports a. Ad-Hoc Beach Renourishment i. Board vote on PBSD responsibility and authority b. Landscape and Water Management i. Board vote on lake testing ii. Board vote on Tilapia trial c. Clam Bay i. Ten year Management Plan ii. Reconsideration of vote to request BCC to amend Ordinance 96-16 on boat speed in Clam Bay d. Safety 9. Old Business 10. New Business 11. Adjournment MOMENT OF SILENCE FOR FRANK DICKSON 1940-2014 The Board acknowledged Mr. Dickson's recent passing with a moment of silence. ROLL CALL Six members were present and a quorum was established.Mr.Domenie,Mr. Streckenbein and Mr.Hanson were absent. AGENDA APPROVAL Mr.Cravens motioned,Mr.Levy seconded,to approve the agenda with the following additions: 6g,Update on vegetation cutback on Pelican Bay Boulevard; 6h,Meeting materials on website,and 6i,North berm restoration project. The motion carried unanimously. ADMINISTRATOR'S REPORT SELECTION OF OPERATIONS MANAGER Mr. Dorrill reported that the process to select a new Operations Manager was underway and the most qualified candidate was scheduled for an interview next Friday. PROCEDURE AND ADVERTISING FOR MR.DICKSON'S REPLACEMENT Mr. Cravens motioned,Ms.O'Brien seconded to have the County advertise the position,and that an attempt be made to notify the people who previously applied to determine their interest in serving.The motion carried 4-2(Chicurel,Cravens, i O'Brien,Trecker voted in favor;Levy,laizzo opposed). 2 F____ — ----- __ Pelican Bay Services Division Board Regular Session June 4,2014 Minutes CLAM PASS DREDGING PLAN Mr.Cravens motioned,Dr. Chicurel seconded to approve the permit construction plans as indicated. The motion carried unanimously. NORTH BOARDWALK MANGROVE TRIMMING Addressing recent concerns,Mr. Hall explained that permission to trim mangroves on the north boardwalk was authorized to maintain access under an existing FDEP permit. STATUS OF PBSD BUDGET REQUEST AT COUNTY Mr. Dorrill reported that the County's Budget officer authorized the transfer of$150,000 from Fund 111 for Clam Bay projects. MONTHLY FINANCIAL REPORT 1VIr. Cravens motioned,Mr.Levy seconded to accept the financials as submitted. The motion carried unanimously. UPDATE ON VEGETATION CUTBACK ON PELICAN BAY BLVD (ADD-ON) , This project was ongoingxand expected to be complete in two weeks. ,S4,„f4 w,i i I Itrui_7 t/./17 21 C G ��A bah 11.2 a�-nJ� � c�o G UUC.',/ c'7�J UPLOADING MATERIAL ON WEBS TE (ADD-ON) 7' �(�,)� Ms. O'Brien requested ,tthat/}�the posting of meeting materials to,.(the website be a priority. M, . tk f r, l I v.', I ( k..5 I 1-`42S C"0'1�I`2 "tee ' ..' !J t-a--n∎. P4111-644-A7 Cpl d j'1,A t�$�jq / St NORTH BERM RESTORATION PROJECT (ADD-ON) 4 Bids were received and a pre-construction meeting was scheduled. Construction for this project would occur at a time that would not conflict with the Foundation's north beach facility , j work and is expected to start in July. v--�— CHAIRMAN'S REPORT ' MEETING SCHEDULES A PBSD Board Special Session was scheduled on June 19 to approve the Clam Bay Management Plan. p s h „ ,,�,,e 0-1—t44--' CC 4-41-10-'0 k^'-I•ii f �I d v-1- �w1.e // J 3 .s c,C� AD-HOC BEACH RENOURISHMENT COMMITTEE REPORT ��' Dr.Trecker motioned,Mr. Cravens seconded that the Pelican Bay Services Division acknowledges its authority,as directed by ordinance,to determine annually an acceptable level and disposition of sand renourishment for the Pelican Bay beach for which it is responsible. This renourishment will be consistent with County design standards and available funding.The motion carried unanimously. Ina.4. uQ „,. ' o 4. -t,c,.tA.Oil�,., eliajb 3 Pelican Bay Services Division Board Regular Session June 4,2014 Minutes LANDSCAPE& WATER MANAGEMENT COMMITTEE REPORT Mr. Cravens motioned,Dr. Trecker seconded that CH2M Hill continue the program of sampling,testing,and reporting of 30 upland lakes, reduced from 45, at a cost of$71,183. The motion carried unanimously. Mr. Cravens motioned,Dr. Chicurel seconded that when the proposed contracts are drawn up with CH2M Hill that they refer to PBSD,not Collier County.The motion carried unanimously. Mr. Cravens motioned,Dr.Trecker seconded that Tim Hall be directed to carry out bi-annual sediment measurements and analysis on ten lakes at a cost of S8,560. The motion failed 5-1. Mr. Cravens motioned,Dr. Trecker seconded that the PBSD initiate a pilot trial to test the effectiveness of using Blue Tilapia to eat and remove algae and duckweed in one isolated lake this year at a cost not to exceed $2,000. The motion carried unanimously. CLAM BAY COMMITTEE REPORT Ms. O'Brien motioned,Mr. Cravens seconded that the PBSD Board reconsider the vote to revise the language of Collier County Ordinance 96-16,and ask the BCC to adopt the revised ordinance. The motion carried unanimously. s Ms.O'Brien motioned,Mr. Cravens seconded not to revise Ordinance 96-16 at this 5- " time. The motion carried unanimously. SAFETY COMMITTEE REPORT A�f Dr. Chicurel reported that the intent f this committee is to address pedestrian and r fet issues,which included tri ping overgrowth along the pathways. wit.,,^ !j tzt vADJOURNMENT U ' IBy motion,second, and unanimous vote,the meeting was adjourned at 3:40 pm7 6i ti d _ )/ h Q Y►-�c t,,r _ ILVF d io ,1�.B0 4cY s,,ea)1 , tA)L & v'Z 1/ cam.c(d C� 7 4 PELICAN BAY SERVICES DIVISION REGULAR BOARD SESSION JULY 2,2014 The Pelican Bay Services Division Board met on Wednesday,July 2,2014 at 1 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Dave Trecker,Chairman Hunter H. Hanson Susan O'Brien,Vice-Chairman John Iaizzo Joe Chicurel Michael Levy Tom Cravens Scott Streckenbein John Domenie Pelican Bay Services Division Staff Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst Lisa Jacob,Interim Operations Manager Also Present Kevin Carter, Dorrill Management Group Dr. Ted Raia Arielle Poulos,Tunell-Hall and Associates APPROVED AGENDA(AS AMENDED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Audience comments a. Foundation approval of dredging permit (add-on) 5. Approval of Clam Bay NRPA Management Plan 6. Recommendation of candidate for vacant director position 7. Administrator's Report a. Operations manager recruiting b. Water Management responsibility at The Commons c. County approval of PBSD budget d. Administrative help in drafting minutes e. Monthly financial report f. Update on north berm construction (add-on) 8. Chairman's report 9. Committee reports a. Landscape and Water Management b. Clam Bay, including report of copper measurements c. Safety 11. Old Business 12. New Business 13. Adjournment 1 Pelican Bay Services Division Board Regular Session July 2,2014 ROLL CALL All members were present and a quorum was established. AGENDA APPROVAL Mr. Cravens motioned,Mr.Domenic seconded to approve the agenda as amended: after audience comments,add 4a and 7f. The motion carried unanimously. AUDIENCE COMMENTS None FOUNDATION APPROVAL OF DREDGING PERMIT (ADD-ON) As a requirement of the Pelican Bay Foundation's covenants,conditions,and restrictions, the Foundation must approve of this project. As this review is underway,the PBSD will continue to pursue the Nationwide permit. APPROVAL OF CLAM BAY NRPA MANAGEMENT PLAN Mr. Cravens motioned,Mr.Iaizzo seconded that the Clam Bay NRPA Management Plan be approved as amended at this meeting. The motion carried unanimously. RECOMMENDATION OF CANDIDATE FOR VACANT DIRECTOR POSITION The Board voted to recommend to the Board of County Commissioners t s int Mr. Henry Bachman to the PBSD Board. { 77 iy ,,-J.--eA..t" ,.,- ADMINISTRATOR'S REPORT OPERATIONS MANAGER RECRUITING Mr.Dorrill reported the new Operations Manager,Mr. Marion Bolick hired and welt l start in two weeks. ,,,1, i! WATER MANAGEMENT RESPONSIBILITY AT THE COMMONS T : -•a..-- -'_ _ • • " : i i. :•-..- ', -ilitic3 at- he-Gemmens-was-underway:-T-he-- County n t va&-*- •- ..• • - i e an• si e •eve opmen • j , ° -•• •�•II. a be provided- vuhenavailable. lie-. (}o ei.t ii .� �-- J w. I( , � h �•— +k �-r y..r�e/u` 1,.r 4 do�-� ,_, i3 °"L w,��,,- v,�, �,,,,t r-�.,gel• ?1' COUNTY APPROVAL OF BUDGET l t Mr.Dorrill presented the proposed budget to the County Commission without incident expected to be approved at the BCC Budget Hearing in September. c�d ADMINISTRATIVE HELP IN DRAFTING MINUTES c-L, ivlr.Dorrill would-utilize his office staff to assist with minutes. t.,11 ►i )112) ? 2 Pelican Bay Services Division Board Regular Session July 2,2014 MONTHLY FINANCIAL REPORT Mr. Levy motioned,Mr.Domenie seconded to accept the June financial report as presented. The motion carried unanimously. UPDATE ON NORTH BERM CONSTRUCTION (ADD-ON) Quality Enterprises was awarded the contract,and a preconstruction meeting was-1,,,scheduled. .. CHAIRMAN'S REPORT The August PBSD Regular Board meeting was cancelled. A ADJOURNM Mr. Cravens motioned,Ms. O'Brien seconded to adjourn the meeting at 2:52 p.m. I The motion carried unanimously. 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