Loading...
Agenda 11/17/2015 WPELICAN BAY SERVICES DIVISION Municipal Service Taxing & Benefit Unit` NOTICE OF PUBLIC MEETING NOVEMBER-T7, 2015 THE PELICAN BAY SERVICES DIVISION BOARD WILL HOLD A WORKSHOP ON TUESDAY, NOVEMBER 17 AT 9:00 AM AT THE PELICAN BAY SERVICES DIVISION, 3RD FLOOR OF THE SUNTRUST BUILDING, SUITE 302, LOCATED AT 801 LAUREL OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Roll call 2. Agenda approval 3. Audience comments 4. Review /discuss staff recommendations for new and /or refurbished signage in FY16 5. Review /discuss staff recommendations for irrigation equipment in FY16 6. Review /discuss staff recommendations for lake bank erosion work in FY16 7. Discuss engineer's report and follow -up on drainage issues on south side of Commons 8. Discuss options on a way forward for PBSD /PBF landscaping 9. Discuss staff recommendation for a target date to have a schedule for refurbishing /replacing bollard lights on Vanderbilt Beach Rd., Ridgewood Dr., and Pelican Bay Blvd. 10. Discuss process for reviewing informational packets from Collier County 11. Update on PBSD maintenance facility renovation and agreement with County utilities department 11. Adjournment ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO ONE (1) MINUTE PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 11/12/2015 8:35:53 AM Background information for PBSD Board workshop on November 17, 2015 Signage. About $68,000 is in the FY16 budget. Staff recommendations will be discussed. Irrigation equipment $116,000 is in the FY16 budget. Information on irrigation water consumption from 2010 to 2015 and an article are included. Staff recommendations will be discussed Lake bank work. $42,367 remains in the FY16 for new lake bank work. (The FY16 amended budget has $260,590. $128,223 was paid in Oct.'16 for Oak Lake Sanctuary work; the Board authorized spending up to $55,000 on the swale north of Oak Lake Sanctuary; and $35,000 will be spent on littoral plants. Thus the remainder is $42,367.) Staff recommendations will be discussed. Drainage issues on south side of Commons. A copy of Jim Carr's assessment and recommendation is included. Appropriate follow -up will be needed. PBSD /PBF landscaping. Some additional information, the current ordinance, Mr. Klatzkow's legal opinion, data on landscape acreage, and a draft landscape easement are attached. Options for the best way forward on this topic will be discussed. Bollard lighting. The PBF has indicated it may be interested in replacing the bollard lights along the Oakmont Lake pathway at the same time PBSD will replace the bollard lights on Vanderbilt Beach Road, Ridgewood Drive and Pelican Bay Blvd. because doing it at the same time may be more cost effective. Setting a timeline for a staff recommendation will be discussed. Information packets from Collier County. A strategy for sorting which packets need the attention of PBSD will be discussed. Update on PBSD maintenance facility. The staff will provide information on this. c O p Utl 117 ld a EC 171 l7J H OR O a a ? a w o f1 pp 06r5 W H y N N N N W N N N N N W A N H fA r r O rn r r r r O r v r • u N ;? 47 . J O O Oo b J N � J � O J J N W V T •P OUo A y t2 zn T r J O O U owOO O O w O _ZCZGvy w yyyA O O O O q O O U z °c 0 0 d ° � r n J m OQO ? a V � r U� ? O W o m O � O � O .�. ? U 0 � •y K� bq r W W 69 di 69 U W W fN N 6'9 A 69 01 �1 �sJ b H �y °z r O go Y (y9 r zs W W f9 69 fA U f9 W di W f.9 A 69 U � y H 7y O Oo O yW O �p J — S "'� O W H ((Wqq I W O� UI U `U d0 LI O O r 0 O V m 0 O yUj O O yUj S r O U O U O W O U O O W O g9 pAp A •P Y W (A W W A b oho H fA r 0 A U A w W O vw N N A bA A a b b�9 U � O N A N v pp _ N b 0 w 0 U O J O b 0 U O O j 0 U O U O J S b O N 49 W A N 69 W N W Vi W J 69 A A A "�' fA w bf r 69 W dl A W W f9 N N N ry O W O wig ti 10, O O tOn O U O W O U O b 0 b 0 V O W O J O y� W W T N J m O W� O, � N O� ?� � U D ?o o w N �D w W Q O Q O N O O O O O 0 0 O� O U O o O Oo O Oo b Oa 0 O O W J O W O J O A y fA a fA 69 fn tin N � yNj A pN W U U W O u A a O� rn W J b N N w � OHO O� ONO b A J O O J J O J O O J O O J O O J O O J O O J O O J O O J O O O O M 69 N di J f9 V O O O O O O S O O O O 'J p O O y� pO J O O OO° O � bf O � ° N ONO W op W a r N N V N W N U y H W N b V3 W J E9 U� f9 N Hf (Y9 69 b (fl N 69 u Hi � r b � C 6'i W W in N "" H O 0 0 O O O O O O O O O O O O O O O u 0 O N 69 r u f9 fA � bi fA 69 o S S W S S W O m S W O S r S o O Ou S H S p°� b O b O O UU�i O J O O O O V O O O O N A' 69 di u 6Y N 69 di f9 6'i W fA fa N 1�+ lJ N W A N U T N O O N O o O O b O O W O yi r O O O J �p O O O IJ O W O O p W O O Oil O b O O p W O O O A O V O O (p N O O p O b O O b O O O N b Eh H4 � rn� fA � 69 _ nom+ Hi N N fig j O W J A O O O O O O O O O O O O O O � bb W H w J Y U w N N 69 J N a bf r 69 di O o0 �j W 69 a O O A T Vl yVii b p 0 O O W ,�i O w O W O A GO 69 � U U N N9 a GA fR di 69 69 � W N� u W bo 00 69 OO N N 69 r r (H O N n A J 69 N J r J f N S N N O fA A O W A O lA r J u O O 69 u W �^ O ice+ � O H O � "' U �D W O 69 W w O A O bf v u 0 �u lA op A 69 u U 69 Y J df N OO fA N f9 W � O 69 u to bi fA u W �p A J U b W nom+ lA u 0 �D O O �D N V A O O O IJ lA U O lA 4I O� O� J 01 OHO 01 W lA ww. V +1 r V V J O N W A �D v r U u UuO IJ N � J u O A fA w IJ Neu Q N A '� N U 6n N u a f9 N W O J � u V N N Q U bi W to O� u W IJ A J N N U N N� N O _ .FI N O C tJ IV G U w T ao p S OO ro o b7 n dC v z w ti trJ n °z to H W ttl r H W U N N N N N W W W w W N N N N N b y y a b a y b b b m w b U W w N b O w b A a b w N y O N y S N y S N y O N y N N y O N y U N y U N y U N y N N y N N y to N y VOi gp O O U p A W O O N J N p O S S 1 1 O O O O O O O 69 S w H .. q � W 69 b m 69 m w 69 69 (A f9 f9 69 69 bi 69 O O O O O o O V O� O O k A O O O Op O O a O O O A O N O O O O N O O A O O N O A O O A O O O O O O O O O (A O O O iA O O O O 69 y A 0 N J N N � O 49 N� U O bi W A O di r� v 0 69 U V U O (A N N O Hi � O 69 y N 0 GY J O VWi O V J O Y W O 69 lA O H N N A r. to �p In r H N R9 O� N N Q 6h p b 69 N J Gp1 A O � W b � �„� y O 69 O 69 O 69 O (N O 69 69 O 69 N O N � O N H v � W H N y fA b U 69 w fA N Ni N y 69 69 W w W fN N 69 O E9 O r W � O b9 to b y f9 H b 69 p o0 W N ~ A c � O O O J V T T A W V 1 U b A� A O to � ✓. U to y H ~ r � O O A O H O b3 W O 69 O O Hi N O 69 O N V p 91 O O O y 0 u 0 O W O O W H U p 91 v U O b a V m N N A w O V O Oo S r O J O U O U O O J O W O �O O U O b O y O N O W W r W f9 N N b W 69 N r V W N W W W W � V W ? N V N O N O W W U a y y H Owpo 41 A y y p W y O C p b 0 O A O U O O O 0 0 A O p n n m n o n o n b b 'i N N N w w w w w w w w U J N` U p U W W w O J tNa J O U N V O N J O N J O N J O N J O N V O N V O N J O N J O N V O N V O Oq A O N O w Ot O p O N W a O w O W O J O U O O O O O O O O O O O N N N p O fJ 1p A W q O N U IJ O p69p w �l VA T �l ""' O go W N 00 1p p pip p W O O U lY O N q b O W to O 69 O O f9 O O O O O O O O O O fA iN.. T 69 111 W E9 W N di OAO A W N f9 b O A b w V IJ b w r N N pip U U U Nq 69 fpA Nf GA 69 m w � 0 O N� J O O 69 J O O U O A V p A J J N N U1 69 W V f9 q O N � b b W N b W N m w b w b W N w N N G9 fA � O O O O O tO O U O O O b � b fH O 00 W J W O fy b bi _ fA m W N r 69 fA OC � lwA 00 Oq0 H tp W A O H 69 tp W V W V W � 4i 69 � w 69 69 59 w N O ia9 W A N U O fA W ONE A O� Vi � U N 69 v N N 6q IJ b W p p J N b w a W b O OO b 0 r 00 p O U p q O r p V O U O O f9 W eo O O O ''Ny oo V O b 0 O b u b in A O O q N r W O O W U lOA 0 O O N b 0 O 4A � O b N A b O O 69 W IJ b O O b U Y q O O � yl b O W O �r W � N A O f9 w b U O N J J �1 O 69 O J W to O El9 W N O G9 m (y A W V V o 0 � g .1 O ✓ W W O q W U O N V U W O O N q A O q N f9 b A O J OAo O O A N O O N Ot O A O A O q O O � � A O O A ti n � Fy A c h�i to ro fv r °A z d � ro is u, ttl 4 yi tsi r TIFF-- W N N N N N N Q t�ia u u u H u A N N N N N N r J U U O O O W J � J r V Q O O A :4 m b A O U N O N N w N O N Opp N O N O VOi v O T U W W O O O O O O O O o O O o O O O O O O O O O O O O O fA O O O O E9 O G O O EA O C O C O O O fA O O O b fA f9 fNNA 69 b -a W w b N H A Hi W b fag a N J f9 A m V f9 W yWa 0 fig y 69 O O T C O U W O O U W O O O T O G Va W b O O O �D O J O H W a A 00 O O ffyy ap q rT O U D O b U O O A ap T � O U O W N b IJ O U O U b fa H f9 O � fA f9 � b N � O f9 U A N fA W f9 r 69 fA EA b rn p 1 p W Oo U O fs N W O O rn a U G O N by� {y O O N W A O b O O b U A O w 0 r - A A T 00 O W tNii W to aAp 0 N� W j 0 W N O W J O N N r N O O A J A b � N pp O O W N C O W O N UN O 0 0 U O p y p J p b O U O V pp V A � F9 � 07 N W N A F+ � fA 69 fA 69 fy OUD J A O O � O Y 1 O O m p V 1 0 b U O N O W w u J 00 b p A O A f� yUj O A J W O b o � p N J O Q p W U CO T H O p G v fA J p 69 U p 69 q p fA U p O :A O O U D N W Q N N V O yOj A O A O N O W O b O O N A O �D w A b 0 � W b O A O a V b O b V Q A fA f9 f9 tAia J J f9 a W W V3 A b w ✓ Oo Is A O U O 00 O O 00 O O PBSD Irrigation Water Consumption (in gallons) FY10 FY11 FY12 FY13 FY14 FY15 Oct 6,754,000 5,611,000 6,303,000 5,495,000 3,724,000 8,373,000 Nov. 6,663,000 6,553,000 5,750,000 6,492,000 6,458,000 NA Dec. 9,996,000 7,204,000 6,482,000 5,759,000 8,146,000 NA Jan. 7,427,000 6,934,000 7,622,000 5,800,000 7,104,000 9,101,000 Feb. 5,834,000 5,116,000 7,027,000 6,305,000 7,172,000 8,760,000 Mar 6,354,000 4,246,000 6,423,000 6,192,000 7,162,000 8,616,000 Apr 4,048,000 5,052,000 5,522,000 5,866,000 7,080,000 8,185,000 May 6,516,000 5,971,000 6,413,000 5,439,000 6,668,000 7,561,000 Jun 6,509,000 7,568,000 6,562,000 5,893,000 8,580,000 7,078,000 Jul 8,878,000 6,830,000 5,061,000 3,988,000 6,348,000 7,428,000 Aug 4,324,000 5,315,000 6,071,000 2,121,000 5,989,000 6,134,000 Sep 5,800,000 3,704,000 5,096,000 3,771,600 7,473,000 6,403,000 Tot 79,103,000 70,104,000 74,332,000 63,121,600 81,904,000 77,639,000 (ten months) FY12 $169,365 CIP landscaping completed in summer 2012 FY13 $129,700 CIP landscaping completed in summer 2013 FY14 $109.537 CIP landscaping completed in fall 2014 so charged to FY15 26 1 PELICAN BAY POST SEPTEMBER 2013 Irrigation scheduling: watering efficiency tips and troubleshooting By Mark Siverling, Collier County Mobile Irrigation Lab "Am I watering my lawn enough ?" "Am I watering too much ?" "How often am I watering my lawn ?" "I have a sprinkler system ?!" These are just a few of the questions you may ask your- self when you open your water bill this month. If you have an irrigation system, it probably accounts for more than half of the water use at your home. But are you using that water wisely, and how do you know? The first thing to know is where your irrigation con- troller is and how to use it. If you have a digital con- troller and you need some help, most have user guides available online, or helpline phone numbers listed inside the door panels. Be aware, though, that you might have to pay for a helpline call. The second thing to know is that pop -up (or "fixed ") sprinklers and rotor sprin- klers should be on separate zones of your system. This is because rotors cover a larger area than pop -ups, so they need to be run longer (usually two to three times as long). No two irrigation systems are the same, so giv- ing recommended, run times can be difficult. The South Florida Water Management District's Waterwise guide recommends applying half an inch to three - quarters of an inch of water at a time, once or twice a week, depending on the weather. A good starting point is to run pop -up zones for it (not under eaves, trees or satellite dishes). When you apply water evenly over the area of your lawn, you can save water by reducing the run time. Applying water unevenly __means that some areas of You'll want to change the frequency of irrigation a couple of times per year, when rain patterns and temperature change. (Water more often in spring, less in winter.) 15 minutes per irrigation and rotor zones for two to three times as long, and then adjust these times based on how healthy your lawn looks after a couple of dry, warm weeks. You'll want to change the frequency of ir- rigation a couple of times per year, when rain patterns and temperatures change (water more often in spring, less in winter). Florida law re- quires having a working rain sensor on your irriga- tion system. The rain sensor will make sure your system doesn't run when your yard is wet with rain. This will save water and keep your landscape healthy by pre- venting over - watering. An important thing to remem- ber is that your rain sensor must be positioned where the rain will actually fall on the lawn will be over wa- tered, while others won't get enough water. You can tell where your problems are by walking around your yard and looking for dry spots, dollar weed (wet spots), pests, and signs of broken or misaligned sprinklers (scouring, sand, wet pave- ment). Your lawn will tell you how it is doing. For a more thorough evalu- ation, residents of Collier County can take advantage of the Mobile Irrigation Lab (MIL), a Big Cypress Basin- funded service op- erated by the Collier Soil and Water Conservation District. It's free to home- owners. James Nikolich, the MIL technician, can evalu- ate your system and tell you how much you should water and how you can make your system more efficient. James Nikolich can be reached at 455 -4100. ail -'' RCN Webmail FW: SDPI PL 20150001214 (Pelican Bay Commons) From : Neil Dorrill <Neil @dmgfl.com> Subject: FW: SDPI PL 20150001214 (Pelican Bay Commons) To: naplessusan @rcn.com From: James Hoppensteadt [mailto:jimh @pelicanbay.org] Sent: Wednesday, October 28, 2015 11:48 AM To: Jim Carr; George Hermanson Cc: Neil Dorrill; Kevin Carter; David Cook Subject: FW: SDPI PL 20150001214 (Pelican Bay Commons) 11/7/15, 10:17 AM naplessusan @rcn.com Wed, Oct 28, 2015 03:52 PM )4 attachments Jim, Would you coordinate with George? We've already address the containment issue, and I think we can avoid this escalating into "mountain`: If you have more current information. Thank you! Sincerely, J�+M Ho-ppe Vdtead t President / COO Pelican Bay Foundation 6251 Pelican Bay Blvd. Naples, FL 34108 239 - 260 -8460 direct 239 - 597 -6927 fax * * * ** The information transmitted is intended only for person or entity to which it is addressed and may contain confidential and /or privileged material. If the reader of this message is not the intended recipient, you are hereby notified that you have received this message in error and that any review, dissemination, distribution or copying of this message including any attachments is strictly prohibited. If you received this in error, please contact the sender and delete the material from any computer. * * * ** From: "Jim Carr" <iim,carr abbinc.com> To: naplessusan(a)rcn.com http: // mail. rcn. com /zimbra /h /printmessage ?id =40420 Page 1 of 3 RCN Webmall 11/7/15, 10:17 AM Cc: " "'Neil Dorrill " "' <neil(c)dmafl.com> Sent: Wednesday, October 28, 2015 9:38:15 AM Subject: RE: SDPI PL 20150001214 (Pelican Bay Commons) Hi Susan, Attached is the original and the current drainage plan. Yes the storm piping is a little different south of the tennis courts. The original plan does show a proposed sidewalk along the parking spaces south of the tennis courts. The difference is the proposed pipe connecting to the pipe that runs south under the parking lot (to St. Thomas) is being extended. The pipe is longer now because part of the existing swale is being filled. The original plan proposed to utilize most of the existing parking lot pavement, but the new plan removes and replaces with new pavers, and shifts the parking lot and sidewalk farther north at this location. I don't think that the new pipe and filling the portion of swale creates a substantial difference to the drainage (volume /flow), but you have a good point about the water quality. It appears that most of the tennis court sand collects between the courts as shown in the attached pictures. There is a raised border around the courts; in some locations it's wood and others is plastic. This is probably to help contain the sand but as you can see there is a lot of sand collecting in the rock area between the courts. There should be some form of filtration or collection box that would allow the sand to be captured and regularly cleaned or removed from the site before it reaches the new storm pipe connecting to St. Thomas. Typically there would be a trench drain along the courts and /or a storm box with a sump bottom that collects the sand in the bottom. There are a couple of existing drain boxes in the rock area next to the east courts but it's not evident where they connect. You can see one of them in the middle left of the "facing south" picture. There is also a gap in the wood border there. It appears from the existing conditions and the proposed plan that the runoff between the courts will flow directly toward the swale and into the new pipe connecting to St. Thomas. I suggest that the property owner implement a filtration or collection device to prevent the tennis court sand from leaving the site, or demonstrate that this will not be a problem when construction is complete. During construction the silt fence and turbidity barrier (shown on Sheet 11 of 12) along the south property line needs to be maintained. Please let me know if any questions. .lames A. Carr, P.F. .4 gnoli, iiad6 [ �iil'i313Cl i ;i , Inc. 7400 Tamiami Trail North, Suite 200 Naples. FL 34108 239.397.3111 ext 215 239-566.2203 I'AN http: // mail. rcn _com /zimbra /h /printmessage ?ld =40420 Page 2 of 3 Oakmont Lake Pathway ci, i,,-: February 25, 2015 at 11:33 AM Jim HoppLristeadt -zi.:-!, Neil Drt oilt Richard Yovanavlen HillerGeorgia ResnickUai s Ciefitlernen' You have asked me to opine as to Who is responsible for the maintenance of the pathway which in part pa!R1101S .P Oakmont Lake. In keeping With this request, I have reviewed the Information given to me (which is attached), inspected the pathway last Friday, and have spoken with Mr. Dorrill. The argument that the Pelican Bay Services Division is responsible for the pathway's maintenance centers around a 1990 lake maintenance easement granted to the Division. I do not believe that it falls within the scope of that . As the pathway does not fall within the scope of the easement, however, as the pathway serves no drainage purpose with the Foundation. occasional easement, maintenance . follows ownership, . which for now appears 10 rest maintenance by the Division of the pathway did not convert the pathway to public ownership. several residential neighborhoods with a playground and in my With that said, I note that the pathway connects orrill has advised me that the Pelican Bay Services view operates . in the same manner as a 5idewalk would. t wi h the n� n Division has historically maintained the sidewalks throughout Pelican Bay. Asset for b below, t e co e t of all parties, y S, this pathway can become a part of the sidewalk inventory maintained by the Division. Article VII, section 10, Florida Constitution, prohibits counties from using their taxing power or pledging public credit to aid any private person or entity- In order to satisfy Article VU. section 10, Florida Constitution, the . must be for a public purpose. The Attorney General, in several opinions concerning expenditure of county funds expended for improvements to private property such as private roads and sidewalks, has whether public funds may be right or interest in such property or whether the public has considered whether the governmental entity has a property n an easement or right to use the property. See AGO 2002-48, attached above. t. In order for the Division to utilize The Pelican Bay Services Division is a unit of Collier County 90Venimen public funds to maintain the Oakrnont Lake pathway (as MSTU dollars are public funds), the pathway should be in some form of public ownership. ownership can either be in fee or by an easement. An acceptable approach would be for the Foundation to either quitclaim the pathway to the County in fee or grant the County, a public access easement over the pathway. the Board of County Commissioners would need to accept the conveyance. whether the acceptaince is conditioned on the Foundation providing some funding to bring the pathway 'up to acceptable standards is an issue that 1 will defer to you to negotiate_ As you know, Board policy for many years has been to generally condition acceptance of infrastructure (roads, sidewalks, sewer lines, etc.) on meeting County standards before accepting r for future maintenance. With that said, like all policies, this requirement can be waived. Jeffrey A. Klat7J(oW County Attorney (239)252-2614 C--, Ordinance and landscaping. Recreation facilities. PBSD's current ordinance includes "beautification of recreation facilities..." PBSD currently provides landscaping on the PBF's recreational facilities. PBSD currently does not provide landscaping for the County's recreational facilities on Vanderbilt Beach Road; the recreational facilities at the Naples Grande or the Ritz Carlton; or those at the Club Pelican Bay. In FY16 Collier County, Naples Grande, the Ritz Carlton and the Club Pelican Bay will pay PBSD assessments of $7571.80, $82,180.54, $76,720.50, and $141,538.82, respectively. U.S. 41 berm. The PBSD ordinance includes "to finance the landscaping beautification of only that portion of U.S. 41 from Pine Ridge Road to Vanderbilt Beach Road..." PBSD currently performs landscaping on U.S. 41 between the PB entrances at PB Blvd S and PB Blvd. N. Commercial members, not the PBSD, provide landscaping between Vanderbilt Beach Road and the PB entrance at PB Blvd. N and between Seagate Dr. and the PB entrance at PB Blvd. S. In FY16 these commercial parties collectively will pay $224,050.12 in PBSD assessments. Thus it appears the language in the ordinance is inconsistent with PBSD's current landscaping work in the unit. Other Each commercial member of the PBF is eligible for 10 PBF member cards. The PBF provides meeting space and includes PBSD news articles in its publications, but makes no direct payment to the PBSD for landscaping service on its property in the unit. Should the PBSD and the PBF agree to proceed with seeking the easements for landscaping, the easements would need BCC approval. The suggested edits to the landscape and maintenance easement provide a possible way to deal with PBSD Board member questions about whether the PBSD can request compensation for landscaping services and staff and PBSD Board member interest in establishing an understanding of how special landscaping requests from the PBF would be handled. Among the PBF properties on which PBSD performs landscaping are the following: *Community Center; *Commons; *north parking lot; *Sandpiper parking lot; *the berm; Oakmont and *Ridgewood Parks; Oakmont Lake bank; and the Highway 41 berm between the PBF entrances at PB Blvd. N and PB Blvd. S. (Properties with have signage restricting their use to PBF members only.) PBSD performs landscaping for about 48 acres of PBF property which is about 52% of the landscaping work PBSD performs. PBSD's FY16 budget for right of way landscaping is about $2.5 million. LANDSCAPE AND MAINTENANCE EASEMENT THIS LANDSCAPE AND MAINTENANCE EASEMENT, (hereinafter "Easement") is made and entered into this day of , 2015, by and between the Pelican Bay : Foundation; Inc., hereinafter referred to as "Owner ". and Collier County, a political subdivision of the State of Florida, hereinafter referred to as "County." WITNESSETH: WHEREAS, Owner is the owner of certain property identified in Exhibit "A," hereafter referred to as the "Easement Areas;" and WHEREAS, The Pelican Bay Municipal Service Taxing and Benefit Unit (hereinafter referred to as the "Unit") was created in part for the purpose of beautification and landscaping within the community known as Pelican Bay; and WHEREAS, the Unit has over the years provided landscaping services throughout Pelican Bay, including the Easements Areas; and WHEREAS, questions have arisen with respect to whether it is appropriate for the Unit to landscape the Easement Areas; and WHEREAS, the County wishes to reaffirm Its intent for the Unit to engage in landscaping activities throughout Pelican Bay, and to that end both parties wish to formalize this arrangement with the Owner granting the County a Landscape and Maintenance Easement over the Easement Areas; and WHEREAS, Owner desires to grant the County this Easement to provide landscaping and continued maintenance of said landscaping over and upon the Easement Areas; and WHEREAS, Owner states that it has full authority to enter into this Easement, and that the signatory has authority to execute this Easement. NOW THEREFORE, in consideration of the sum of the covenants contained herein, the parties agree as follows: 1. The forgoing recitals are true and correct and are hereby expressly incorporated into and made a part of this Easement. 2. Owner hereby grants to the County, its successors and assigns, an easement for landscaping and maintenance purposes over a portion of the Property more particularly described on the attached Exhibit "A," the Easement Areas. The County shall also have the right (but not the obligation) to install irrigation, utilities' -and lights needed to complement the landscaping in the Easement Areas. 3. The parties agree that County shall have the right to install, plant, maintain, inspect, remove and replace trees, shrubs, bushes, grass, plants, groundcovers and other forms of vegetation, and landscaping features, to include irrigation and lighting. No temporary or permanent buildings, structures or obstructions shall be placed on or over said Easement Area by the Owner, nor shall the Owner remove any such vegetation., g. This Easement shall be binding upon the successors and assigns of the parties. 5. This Easement may be terminated, in whole or in part, by either parry giving the other 30 days written notice. IN WITNESS WHEREOF, the parties have executed this Easement this day of -2015. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA By: By: Deputy Cleric TIM NANCE, CHAIRMAN WITNESSES: Pelican Bay Foundation, Inc. By: (Signature) Print Name: Printed Name: Title: — (Signature) Print Name: STATE OF FLORIDA COUNTY OF COLLIER The foregoing Landscape and Maintenance Easement acknowledged before me, the undersigned authority, on this day of _, 2015, by who ( ) is personally known to me or has () produced as identification. Notary Public /State of Florida (SEAL) Name: My Commission expires: Approved as to form and legality: Jeffrey A. Klatzkow County Attorney EM-BBIT "A" LEGAL DES('RUMON AND SKETCH OF EASEMENT AREAS 1 EXECUTIVE SUMMARY Recommendation to adopt an Ordinance amending Ordinance No. 2082 -27, as amended, which created the Pelican Bay Municipal Service Taxing and Benefit Unit, to clarify that beach renourishment is one of the purposes of the Unit. OBJECTIVE: To add expressly beach renourishment to Section Four of Ordinance No. 2002- 27, entitled, "Purpose; Powers." CONSIDERATIONS: There have been discussions whether the present Pelican Bay MSTBU Ordinance authorizes the expenditure of MSTBU funds for beach renourishment. To bring clarity to the issue, and to effectively end any uncertainty and further debate, we are asking the Board to expressly authorize the Pelican Bay MSTBU to utilize its funds for such a purpose. Section Four of Ordinance No. 2002 -27, as amended, sets forth the purpose and powers of the Unit. The proposed amendment (below) expressly adds beach renourishment to this section. "SECTION FOUR: Purpose; powers. C VVLe r•C 0"( A)A AICC, _ The Unit is formed for the purpose of providing street lighting, water management, beach renourishment. ambient noise management, extraordinary law enforcement service and beautification, including but not limited to beautification of recreation facilities, sidewalk, street and median areas, identification markers, the maintenance of conservation or preserve areas including the restoration of the mangrove forest preserve and to finance the landscaping beautification of only that portion of U.S. 41 from Pine Ridge Road to Vanderbilt Beach Road in the above - described taxing and benefit unit and to that end shall possess all the powers to do all things reasonably necessary to provide such services. The Unit will be solely responsible for advising the County on dredging and maintaining Clam Pass for the purpose of enhancing the health of the affected mangrove forest, and will manage such activities for the County." FISCAL IMPACT: Cost of advertising the proposed Ordinance is approximately $300.00 and funds are available in Pelican Bay Services Division Fund 109. GROWTH MANAGEMENT IMPACT: None. LEGAL CONSIDERATIONS: The County Attorney drafted the proposed ordinance and approved it as to form and legality. Majority support is required for approval. — JAK RECOMMENDATION: That the Board of County Commissioners adopts the attached Ordinance amending Ordinance No. 2002 -27, as amended, to clarify that beach renourishment is one of the purposes of the Unit. PREPARED BY: Mary McCaughtry, Operations Analyst, Pelican Bay Services Division THIS LANDSCAPE AND MAINTENANCE EASEMENT, (hereinafter "Easement") is made and entered into this day of , 2015, by and between the Pelican Bay . Foundation, Inc., hereinafter referred to as "Owner" and Collier County, a political subdivision of the State of Florida, hereinafter referred to as "County." WITNESSETH: WHEREAS, Owner is the owner of certain property identified in Exhibit "A," hereafter referred to as the `Basement Areas;" and WHEREAS, The Pelican Bay Municipal Service Taxing and Benefit Unit (hereinafter referred to as the "Unit") was created in part for the purpose of beautification and landscaping within the community known as Pelican Bay; and z. WHEREAS, the Unit has over the years provided landscaping services throughout Pelican Bay, including the Easements Areas; and WHEREAS, questions have arisen with respect to whether it is appropriate for the Unit to landscape the Easement Areas; and / I WHEREAS, the ,County wishes to reaffirm its intent for the Unit to engage in landscaping activities ay, and to that end both parties wish to formalize this arrangement with the Owner granting the County a Landscape and Maintenance Easement over the Easement Areas; and WHEREAS, Owner desires to grant the County this Easement to provide landscaping and continued maintenance of said landscaping over and upon the Easement Areas; and WHEREAS, Owner states that it has full authority to enter into this Easement, and that the signatory has authority to execute this Easement. NOW THEREFORE, in consideration of the suin of the covenants contained herein, the parties agree as follows: I 1. The forgoing recitals are true and correct and are hereby expressly incorporated into and made a part of this Easement. 17 *"A nce; e an anuampnt for /. IIY1 ou� 5­1 landscaping and maintenance purposes over a portion of the Property more particularly described on the attached Exhibit "A," the Easement Areas. s so the o innaw.-aping in 3. The parties agree that County shall have the right �to install, plant, maintain, inspect, remove and replace trees, shrubs, bushes, grass, plants, groundcovers and other forms of vegetation, and landscaping features, to include irrigation: and lighting. No temporary or permanent buildings, structures or obstructions shall be plac;Kn or over said Easement Area by the Owner, nor shall the Owner remove any such vegetation. '71 -4.1 This Easement shall be binding upon the successors and assigns of the parties. -7 -5- This Easement may be terminated, in whole or in part, by either party giving the other 30 days written notice. IN WITNESS WHEREOF, the parties have executed this Easement this day of 2015. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA By: By: _ Deputy Clerk TIM NANCE, CHAIRMAN WITNESSES: Pelican Bay Foundation, Inc. L-112 (Signature) Print Name: Printed Name: Title: (Signature) Print Name: STATE OF FLORIDA COUNTY OF COLLIER o-'l /!/A— A,#b CO 1CT 00141 Lty Administrative Services Division Facilities Management Memorandum To: Lisa Jacobs, Interim Operations Manager, Pelican Bay Services From: Kelly Campbell, CFM, SFP Date: 6/30/2014 Subject: Pelican Bay Services IAQ complaint (Work Request 201414412) Mr. Mercer, On June 27, 2014 at approximately 3:30pm, I, Kelly Campbell was on site to conduct field assessments on the air quality and other variables that may affect the indoor air quality. The findings of these tests are as follows: The visit was to the building in Pelican Bay Services that houses the offices and shop areas at 6200 Watergate Way. Upon entering, there was no noticeable odor or notice of humidity. Ms. Jacobs stated that she is getting bronchial effects after being in the building for too long. Interior temperature and relative humidity was well within normal range. The exterior temperature was 91 * and RH was 94.6 %. Interior Conditions There were a few items on the interior of the building that were in question from a maintenance and IAQ standpoint. First we will cover the HVAC supply and return vents. eslrt■ Department of Facilities Management • 3335 Tamiami Trail East, Suite 101 • Naples, Florida 34112 -5356 • 239- 252 -8380 • FAX 239 -793 -3795 The vents in the space had a noticeable coating of dust on them and in the immediate area surrounding the vents. There were also areas in the HVAC system that has diffusers that were physically closed. This is not good for the HVAC system or the balance of the building. Next I will focus on the cleanliness of the building. There were many potential issues from an IAQ standpoint in this facility. Ms. Jacobs complained of old carpeting, stating that it was "at least 10 years old ". I did not see anything noticeable in or on the carpeting, but that is subjective. There was only carpeting in a handful of offices. CO 76Y C014Hty Administrative Services Division Facilities Management There were numerous surfaces throughout the facility that was quite dusty and dirty. All of these were on Items that were taller than "eye level" Vending Machines: Lockers: Department of Facilities Management • 3335 Tamiami Trail East, Suite 101 • Naples, Florida 34112 -5356 • 239 - 252 -8380 • FAX 239 - 793 -3795 Equipment, clothing, and miscellaneous items strewn about the offices and locker rooms: i i Handle for shower completely gone: Break room was fairly dirty: Co Ier County Administrative Services Division Facilities Management Closet in hallway with rat feces, insulation, and ? ?? scattered about: In the locker room there is noticeable mold growth underneath the sink area: Department of Facilities Management • 3335 Tamiami Trail East, Suite 101 • Naples, Florida 34112 -5356 • 239 -252 -8380 • FAX 239 - 793 -3795 The exterior windows on the north side of the building were coated in algae growth: C o leY CiO -Uftty Administrative Services Division Facilities Management The door to the shop area (not air - conditioned) does not close or seal properly: There are also a number of items that I observed on my site visit: Light in the shower area missing: Department of Facilities Management • 3335 Tamiami Trail East, Suite 101 • Naples, Florida 34112 -5356 • 239 -252 -8380 • FAX 239 -793 -3795 Roof seemed in disrepair: Bees nest in eve: C O l eY COLLYLty Administrative Services Division Facilities Management Electrical outlet exposed on exterior of building: Department of Facilities Management • 3335 Tamiami Trail East, Suite 101 • Naples, Florida 34112 -5356. 239 - 252 -8380 • FAX 239- 793 -3795 A number of window frames are coming apart, allowing water to possibly penetrate: Work Requests have been entered for: 1. Check the roof — 201414435 2. Check in attic area for moisture — 201414435 3. Bees — 201414437 4. Electrical Outlet — 201414438 5. Window Frames - 201414444 This is where we will start and move forward from here. Please do not hesitate to contact me if you have any questions about any of this. I will continue to work this through Ms. Jacobs and will follow -up as more is known. Cc: Skip Camp, CFM, Director Dennis Linguidi, CFM, Facilities Manager Hemantha Ranatunge, Tradesworker Master Pat Webb, Tradesworker Master Chris Cousins, Tradesworker Master Ann Simpson, Contract Coordinator Jerry Shukes, Tradesworker Master Perimeter Fence Additional Gate Lighting Sub Total Card Access MR, C8 Replace 17oar5 an Pump Station Building General Security Upgrades Upgraded Security door - CR Cameras • MR Sub Total Upgrade front Door to Hurricane /Fire Rated HVAC Renovation Project nMR Mold Inspection - MR Install Chemical Sink and Cabinets Compliancelsofety Wa61 Repair -CR Upgrades Fd "undatian Repair - CR Safety /Pollution Control Equipment - CR Flectrical Upgrades MR Roof Repair - CR Sub Total IT wiring for It' phone and wireless orrnotion ^., T�^clraalagy Complete Fiber ring. Sub Total Clearing an replanting Facility Camera System Site Upgrades Facility Motion Detection System Convault fuel Stara e Tarroks X 2 Suh Totat! 5,000.00 WW Based on security assessment completed an 6/9/14 S 7,500.00 WW Rased an security a55e8srnent completed on 6/9/14 2,500.00 WW Rased on security assessment completed on 6/9114 _ i,i)00.Oft WW Ras+ =d On security assrssrnent canpleted an 619/14 93,000,00 S 5,000.00 WIN ftw ed on a curity assessment eompteted on 6 /9114 S 51000.00 w ktdwd an security assr v r 3,000.01) JOB R741 °(I an 5£ " „ +'lit [t,. i,xr €,.?q�,# wI S 10,000.00 W Bmed ore security comp!, tv,? S 231000,00 $ 21000100 W 5 3,000.00 WW $ 3,000;00 S 2.5,000.00 WW $ 15,000,00 PS - -- $ 15,000,00 P8 S 6,000.00 PS r, 10,000,00 WW mw� 5 10,000.00 PS $ 79,000,00 S 5,000.00 P8 $ 40,000.00 WW 45,000,00 $ :37,000.00 Wt+1' 15,000.00 WW $ - 8,000,00 WW 40,000.00 PS $ 100,000.00 60,000.00 WW Pelican Say portion $ 94,000.00 WW Poston $ 306,000.00 rront Gate Homeland Security Gard Access {Cade Blue box Gate Hardweaw ark � IT wiring for It' phone and wireless orrnotion ^., T�^clraalagy Complete Fiber ring. Sub Total Clearing an replanting Facility Camera System Site Upgrades Facility Motion Detection System Convault fuel Stara e Tarroks X 2 Suh Totat! 5,000.00 WW Based on security assessment completed an 6/9/14 S 7,500.00 WW Rased an security a55e8srnent completed on 6/9/14 2,500.00 WW Rased on security assessment completed on 6/9114 _ i,i)00.Oft WW Ras+ =d On security assrssrnent canpleted an 619/14 93,000,00 S 5,000.00 WIN ftw ed on a curity assessment eompteted on 6 /9114 S 51000.00 w ktdwd an security assr v r 3,000.01) JOB R741 °(I an 5£ " „ +'lit [t,. i,xr €,.?q�,# wI S 10,000.00 W Bmed ore security comp!, tv,? S 231000,00 $ 21000100 W 5 3,000.00 WW $ 3,000;00 S 2.5,000.00 WW $ 15,000,00 PS - -- $ 15,000,00 P8 S 6,000.00 PS r, 10,000,00 WW mw� 5 10,000.00 PS $ 79,000,00 S 5,000.00 P8 $ 40,000.00 WW 45,000,00 $ :37,000.00 Wt+1' 15,000.00 WW $ - 8,000,00 WW 40,000.00 PS $ 100,000.00 60,000.00 WW Pelican Say portion $ 94,000.00 WW Poston $ 306,000.00 $ 40,000.00 WW 45,000,00 $ :37,000.00 Wt+1' 15,000.00 WW $ - 8,000,00 WW 40,000.00 PS $ 100,000.00 60,000.00 WW Pelican Say portion $ 94,000.00 WW Poston $ 306,000.00 Pelican Say portion $ 94,000.00 WW Poston $ 306,000.00 Ali SURETY CONSTRUCTION [win] -. October 1, 2014 Dayne Atkinson Project Manager Collier County Solid Waste Division RE: Pelican Bay Service (fuel tank) Surety Construction will supply all labor and material to complete the following scope of work. Scope: 500 gal fuel tank (see attached spec sheet) Tank to be set on existing slab Gravel drive next to tank Electric (tied into existing panel in bldg.) 6" bollards set in concrete between gravel drive and tank 6" curb on existing slab around tank Design plans for permitting SDPI for permitting Total price: 53,384.70 Permitting fees are not included. Respectfully; f� r Exec. Vice President 28441 Smith Tarnianu Trail. Suite 109 CGC F 028670 Bonita Springs, Florida 34134 CGC Y 031578 Teiephorle (239) 992.6030 CGC r 031632 FAX (239) 992 -7977 irosaY Memco, Inc 901 Twelfth Street ru XGftWt►M1M1;'1 Clermont, FL 34711 Phone: 800-555-4754 Fax: 352-241-9753 Date: 9/17!2014 _ Company. Surety Construction Company Customer Name: Herb Hill Address: 28441 S. Tamiami Trail, #109 Bonita Springs, FL 34134 US Quote Number 14- 024551 Client Number CL -15352 Memco Rep: John Botderson E -mail: john @envirosafetanks,com E- snail: hhill @suretyconst.com QUOTE Phone: 239 - 992 -6030 Cell: 239- 253 -7666 Fax: Pro %ecl: Collier County nvirosafe "m Fuel Systom: Fireguard 5 00 Gallon Small lee i Note: Split System (360 Gas 1160 Diesel). Tank Dims: 64" w x 46" H x 98" L Approx. Weight: 4000 Lbs. Note: UL 2085 Passes Requirements for NFPA 30 -30A Included 2 Hour Fire Tested, Impact and Ballistic Tested. Qty Included Items 1 Fireguard 500 Gallon Rectangular Tank Mounted on Suports 3 4" 8 Oz Emergency Vent Male w/0 -ring 2 2" Stack Vent (12' above grade) 2 7.5 gal Overspill with Lockable Cap. EQ #726 2 818 Clock Gauge w/ Standard Float 1 Engineered Hurricane Tie Down 1 1" Automatic Shutoff Nozzle, Swivel, Breakaway 18'x 1" Hose 2 Tank Decal Kit 1 Epoxy Primer & Acrylic Polyurethane Coating for High Performance Finish 1 Fill -Rite 319VB Hi -Vol 1" Assembly Digital Meter & Filter 1 Interstitial Leak Gauge 2 3/4" EF 21002 Spin -on Filter and Housing Assembly 2 Bracket, Piping, Bali Valve & Anti - Syphon Valve 2 16" Man way for easy inner tank accessibility 1 Fill -Rite FR 711VA Pump 1" Assembly Meter & Filter 1 3/4 "Automatic Shutoff Nozzle, Breakaway Swivel 18'x 3/4" Hose 1 Double Bulk Head 1 UL 2085 Labeled & Listed *All Equipment and Piping Installed at Factory* This quote is good for 30 days. It does not include sales tax, permitting, installation, setup, or delivery. Terms: 35% Down. Balance Due Upon Completion. F.O.B. Clermont, FL Please make checks payable to MEMCO Inc. Ask Us About Our No Morey Down Financing or Leasing Options! 30 year tank warranty backed by the Steel Tank Institute SECONDARY FIREGUARD 500 GALLON SPLIT `LEAD TIMES BEGIN UPON RECEIPT OF SIGNED APPROVED DRAWING, WHICH MUST BE RETURNED BEFORE PRODUCTION CAN BEGIN• RECTANGULAR TANK Cu�2omer APP-14 App This document and all information and desgn trwcon are the property of Envirosafe Fuel Systems. This document is confidential and must not be made public or copied C without written authorization from E.nvirosafe and is subject to return upon demand. No use of this document or airy design them L permitted except as is speoficalty authorized in writino by Em4resare. Acceptance of Possession of this document CDn''tituteS full agrtxment with tl>c above condtlons. NI Flghis Reserved. Memtn, Irc :.i+FFr J of 3