PBSD MSTBU Minutes 09/02/2015 PELICAN BAY SERVICES DIVISION REGULAR BOARD SESSION
SEPTEMBER 2,2015
The Pelican Bay Services Division Board met at 1:00 p.m. on Wednesday, September 2, 2015, at
the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida. In
attendance were:
Pelican Bay Services Division Board
Susan O'Brien, Chairman Ken Dawson '��
Joe Chicurel, Vice-Chairman Bohdan Hirniak
Patricia Bush Scott Streckenbein By
Tom Cravens Dave Trecker
Pelican Bay Services Division Staff
Neil Dorrill, Administrator Mary McCaughtry, Operations Analyst
Marion Bolick, Operations Manager Lisa Jacob, Recording Secretary
Also Present
Kevin Carter, Dorrill Management Group
David Cook, Chairman, Pelican Bay Foundation
Joseph Doyle, M.D.
Jim Hoppensteadt, President, Pelican Bay Foundation
Marielle Kitchener, Turrell-Hall &Associates
Ellie Tracy, President, Avalon Association
Gary Ventress, PBSD Board Candidate
APPROVED AGENDA (AS AMENDED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of meeting minutes
a. 7/1/15 Regular Sessions (6/4/14 & 7/3/14 items removed from agenda)
b. 6/19/14 Special Session(approved as amended)
c. 1/29/15 Ad Hoc Priorities Committee (item removed from agenda)
d. 5/26/15 Beach Renourishment Committee (item removed from agenda)
5. Audience comments
a. Background information (add-on)
6. Use of blue tilapia in two upper ponds to test effectiveness
7. Determine steps involved for PBSD to pursue water management responsibilities for 19
private ponds in Pelican Bay
a. Installing aeration equipment and littoral plantings in FY16 in all ponds for which
PBSD has responsibility
8. Adopt calendar of suggested topics for Board meetings from Oct 2015 to May 2016
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Pelican Bay Services Division Board Regular Session
September 2,2015 Meeting Minutes
9. Adopt suggested Board meeting guidelines
10. Seek modification to FDEP permit for hand dug channels so County photographs of
Clam Bay in January can be substituted for infrared photographs in July
11. Install two no parking signs at Glenview Circle
12. Recommend to BCC to appoint Gary Ventress to PBSD Board to fill residential vacancy
13. Commercial PBSD Board members
14. Tree removal near Waterpark Place
15. PBSD/PBF Landscaping
16. Administrator's report
a. Approval of July and August financial reports
b. Timeline for FY16 budget approval
c. Update on project manager& administrative assistant positions
d. Update on outstanding meeting minutes
e. Bolick and PBSD recognition by national trade magazine
17. Committee reports
a. Budget
b. Clam Bay
c. Landscape & Safety
d. Water Management
18. Chair's Report
a. Committees
b. Information to Board members
19. Unfinished business
20. New business
21. Adjournment
ROLL CALL
All members were present and a quorum was established.
AGENDA APPROVAL
Mr. Hirniak motioned, Dr. Chicurel seconded to approve the agenda with the
addition of item 5A and item 13 was moved to 7A. Item 4a was modified removing
6/4/14 & 7/3/14 minutes and items 4c and 4d were also stricken. The motion carried
unanimously.
APPROVAL OF MEETING MINUTES
Mr. Cravens motioned, Dr. Bush seconded to approve the 7/1/2015 Regular Session
minutes as amended. The motion carried unanimously.
Mr. Cravens motioned,Dr. Trecker seconded to approve the 6/19/2014 Special
Session minutes as amended. The motion carried unanimously.
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Pelican Bay Services Division Board Regular Session
September 2, 2015 Meeting Minutes
AUDIENCE COMMENTS
Dr. Joseph Doyle commented on the budget.
Ms. Ellie Tracy as Board Director of Avalon Association requested the Division find a
new solution to control algae in the Avalon lake. The floating islands were no longer effective,
contained weeds and looked unkempt. An Avalon resident commented on chemical and
biological agents used for algae treatment. Another Avalon resident commented on excess
fertilizer usage causing algae growth and Dr. Trecker explained the Water Management
Committee was working on ways to better educate the community about these problems.
BACKGROUND INFORMATION
Dr. Trecker expressed concern with the Chairman's handout on background information
which he believed was too subjective and suggested that PBSD issues be stated objectively.
USE OF BLUE TILAPIA IN TWO UPPER PONDS TO TEST EFFECTIVENESS
Mr. Cravens motioned, Dr. Trecker seconded that staff be directed to select two
upland lakes to stock with blue tilapia to continue the experiment that was put on
hold last year. The motion carried 5 to 3 (Bush, Cravens, Hirniak, Streckenbein,
Trecker voted in favor; Chicurel, Dawson, O'Brien opposed).
DETERMINE STEPS INVOLVED FOR PBSD TO PURSUE WATER MANAGEMENT
RESPONSIBILITIES FOR 19 PRIVATE PONDS IN PELICAN BAY
Dr. Trecker moved,Mr. Cravens seconded that the PBSD Board direct staff to
determine the steps involved in seeking maintenance easements in the remaining 19
lakes now maintained by the private associations, and the attendant costs for
maintaining those lakes. The motion carried 5 to 3 (Bush, Cravens, Hirniak,
Streckenbein, Trecker voted in favor; Chicurel,Dawson, O'Brien opposed).
INSTALLING AERATION EQUIPMENT AND LITTORAL PLANTINGS IN FY16 IN
ALL PONDS FOR WHICH THE PBSD HAS RESPONSIBILITY
Dr. Trecker motioned, Mr. Cravens seconded that the PBSD Board approve
littoral plantings in lakes in which plantings have not already been made. The
motion carried 7 to 1 (O'Brien opposed).
ADOPT CALENDAR OF SUGGESTED TOPICS FOR BOARD MEETINGS FROM
OCTOBER 2015 TO MAY 2016
Ms. O'Brien motioned, Mr. Dawson seconded that the Board adopt the calendar of
suggested topics for Board meetings from October 2015 to May 2016.
After Board input,the motion was withdrawn.
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Pelican Bay Services Division Board Regular Session
September 2, 2015 Meeting Minutes
ADOPT SUGGESTED BOARD MEETING GUIDELINES
Board Members agreed to revise the fourth bullet point to read, "Bullet summaries in lieu
of rewritten summaries included." Board members agreed to add a fifth bullet point to read,
"The guidelines allowing only one comment per person per agenda item be strictly enforced."
Ms. O'Brien motioned, Mr. Cravens seconded that the Board accept the PBSD
meeting guidelines (the purpose of which was to streamline the meeting process) as
amended at the meeting. The motion carried unanimously.
SEEK MODIFICATION TO FDEP PERMIT FOR HAND DUG CHANNELS SO
COUNTY PHOTOGRAPHS OF CLAM BAY IN JANUARY CAN BE SUBSTITUTED
FOR INFRARED PHOTOGRAPHS IN JULY
The Board discussed the pros and cons of this proposal made at staffs recommendation
and decided to continue with the infrared photographs in July as has been done in the past.
INSTALL TWO NO PARKING SIGNS AT GLENVIEW CIRCLE
Dr. Chicurel motioned, Mr. Cravens seconded that the PBSD install two no
parking signs on the east and west sides of Glenview Circle, and that the signs be in
compliance with Pelican Bay Foundation Covenants and County regulations. After
Board and audience input, the motion was tabled until the October meeting to
enable research to be done on the issue.
RECOMMENDATION TO BCC BOARD TO APPOINT GARY VENTRESS TO PBSD
BOARD TO FULFILL RESIDENTIAL VACANCY
Mr. Cravens motioned,Mr. Dawson seconded to recommend to the Board of
County Commissioners to appoint Gary Ventress to the PBSD Board. After Board
input,the motion was withdrawn. The Board agreed to re-advertise the position to
give potential candidates additional time to apply, and agreed to revisit this issue at
the October meeting.
INSTALLATION OF AERATION EQUIPMENT
Dr. Trecker felt that if and when the funds were available that aerators should be installed
in the additional ponds, but appreciated the budgetary implications of it. An estimate of aerator
and attendant maintenance costs will be obtained, and the Water Management Committee as well
as the Budget Committee will be asked to bring a recommendation to the Board.
COMMERCIAL PBSD BOARD MEMBERS
Dr. Trecker stated the position of the Ad Hoc Committee that was formed to address this
issue after reaching out to all commercial entities, no responses were received, and one
gentleman eventually joined the Board, but soon after resigned. Ms. O'Brien will personally
contact the commercial entities in Pelican Bay, and will bring her report to the Board by year's
end.
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Pelican Bay Services Division Board Regular Session
September 2,2015 Meeting Minutes
TREE REMOVALS NEAR WATERPARK PLACE
Dr.Bush motioned,Ms.O'Brien seconded that all new PBSD members and new employees
be given copies of our ordinances. The motion carried unanimously.
PBSD/PBF LANDSCAPING
The PBSD has been maintaining the landscaping on Foundation property and other
passive recreation and private areas for at least the past 25 years, and an effort to formalize this
work could be accomplished by obtaining the landscaping maintenance easement as noted in
Exhibit A of the sample easement, and would require approval by the Board of County
Commissioners (BCC).
The PBSD Board still has many questions on this issue and have requested answers from
Mr. Dorrill.
Mr. Dave Cook, Chairman, Pelican Bay Foundation, read a statement into the record
urging the Board to move forward with obtaining landscaping maintenance easements to
continue performing this work.
APPROVAL OF JULY AND AUGUST FINANCIAL REPORTS
I IMr. Cravens motioned,Dr. Trecker seconded to accept the July and August
financial reports as presented. The motion carried unanimously.
TIMELINE FOR FY16 BUDGET APPROVAL
Following the preliminary BCC Budget Workshop, at Commissioner Hiller's request,
Mr. Dorrill prepared a response to address Dr. Doyle's concerns. Commissioner Hiller indicated
she supported the PBSD's proposed FY16 budget and it is anticipated the budget will be adopted
at the BCC's FY 16 Budget Hearing on September 4.
UPDATE ON PROJECT MANAGER& ADMINISTRATIVE ASSISTANT POSITIONS
The County's Human Resources Department will post both positions internally and
eligible candidates' applications will be forwarded to the Division for review and the timeline is
imminent.
UPDATE ON OUTSTANDING MEETING MINUTES
The outstanding meeting minutes are on track to be completed by the end of the month.
BOLICK& PBSD RECOGNITION BY NATIONAL TRADE MAGAZINE
Mr. Dorrill noted the recognition of Mr. Bolick by a national trade magazine.
COMMITTEE REPORTS
CLAM BAY
Dr. Trecker asked that conductivity readings be included in Clam Bay water quality
reports.
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Pelican Bay Services Division Board Regular Session
September 2, 2015 Meeting Minutes
LANDSCAPE & SAFETY
Dr. Chicurel reviewed his written report, noting the Oakmont Lake pathway overlay work
was completed except for punch list items. At its last meeting,the Committee discussed
improving the appearance of entrances, line-of-sight issues at cul-de-sacs, and fading sharrow
markings. Also,the Green Tree pathway needs attention; and feasibility as determined of
changing the lane designations at northbound Hammock Oak Dr. &Vanderbilt Beach Rd.
WATER MANAGEMENT
The Board discussed potential uses of an algae skimmer and a video would be provided.
CHAIRMAN'S REPORT
COMMITTEES
Ms. O'Brien asked Mr. Streckenbein to chair the Budget Committee.
Mr. Streckenbein indicated that he would think about it and decide later.
ADJOURNMENT
IThe meeting was adjourned at 3:48 p.m. I
514-4ek..— 0734„,„&___r ,
Susan O'Brien, Chairman
Minutes approved [ ] as presented OR [ ✓] as amended ON [ I/'''/5 ] date
Reviewed by [( 1 staff initials [ II-13-1-5 1 date
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