Loading...
Backup Documents 11/10/2015 Item #16D17 ORIGINAL DOCUMENTS CHECKLIST & ROUTING1 6 0 7 SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s)(List in routing order) Office Initials Date 1. Louise Pelletier Community and Human Services I 1/10/15 2. Jennifer Belpedio County Attorney Office 3. BCC Office Board of County Commissioners 13) IS) 'S 4. Minutes and Records Clerk of Court's Office ti (13 [---5" lY) PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Louise Pelletier CHS Phone Number 252-2696 Contact/ Department Agenda Date Item was 11/10/15 Agenda Item Number 16 D.17 Approved by the BCC Type of Document 3 Landlord Agreements: Number of Original Attached 1. Documents Attached _`� 2. Aheila Gebhart 3.VTany Co.,LLC$ PO number or account NA number if document is to be recorded INSTRUCTIONS&CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is appropriate. Yes N/A(Not (Initial) Applicable) 1. Does the document require the chairman's original signature? d\c.... �1sRR `y 2. Does the document need to be sent to another agency for additional signatures? I yes,provide the NA Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by LP the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and NA all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or LP the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and LP initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip should NA be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on_11/10/15_and all changes made during the LP . 1 meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all P 1 changes directed by the BCC have been made,and the document is ready for the Chairman's 1 signature. I.Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16D17 EMERGENCY SOLUTIONS GRANT LANDLORD PAYMENT AGREEMENT FOR TENANT BASED RENTAL ASSISTANCE THIS AGREEMENT is entered into between Collier County Board of County Commissioners, hereinafter referred to as the"agency", Sheila Gebhart, 5329 Trammel St.,Naples,FL 34113, 1- 239-300-5963 hereinafter referred to as the"landlord". The undersigned landlord hereby agrees to the following conditions in order to receive landlord payments from the agency under the Emergency Solutions Grant Program(ESG): 1. This agreement shall begin on November 10, 2015 and shall end upon 30-days written notification from either party to the other, or if funding for this program is no longer available. 2. The agency agrees to provide the landlord with a list of names and contact information for all agency personnel authorized to commit ESG funds. The landlord will only accept payment commitment from authorized agency personnel. Changes (addition/deletions) to the authorized personnel list must be approved in writing by an authorized agency representative. 3. The landlord agrees to provide agency with contact information for authorized CHS representative to resolve a crisis and/or apply benefit commitment on the client's behalf. 4. The landlord agrees to provide agency with copy of all leases and modifications or amendments for each eligible ESG program participant. 5. The agency agrees to provide payments directly to the landlord on behalf of the eligible ESG program participant and as long as the grantor agency and/or regulation does not prohibit payment. 6. The landlord assures that no household receiving ESG assistance will be treated adversely because of such assistance under applicable provisions of federal, state or local regulatory requirements. During the term of this agreement,landlord agrees to give the agency a copy of any notice to the program participant to vacate the housing unit, or complaint used under state or local law to commence an eviction action against the program participant. 7. The landlord assures that eligible households on whose behalf ESG assistance is received will not be discriminated against. 8. The landlord understand that only eligible activities listed under 24 CFR 576.106, Short-term and medium-term rental assistance,are to be paid with ESG funds. 9. The landlord understand that only costs of Short-term and medium-term rental assistance in accordance with the terms of the ESG program are allowed. No charges that result from illegal activities such as bad checks or meter tampering will be paid with ESG funds. 10. The landlord understand that the ESG benefit amount must pay for the complete charges owed by the ESG program participant and that acceptance of ESG benefit will be deemed as Page 1 of 3 ;, j 16017 Landlord's acknowledgement and acceptance has become current on any and all payments due to landlord as a result of the ESG payment. 11. The landlord agrees to assist the agency in verifying the ESG program participant's information and to make timely commitments to resolve any crisis situation. Subject to the landlord's privacy requirements,the landlord agrees to provide the agency with the following detailed ESG program participant information: (1) current amount owed (broken down by month) (2) due date/eviction dates in formal eviction notice / 3-day notice and (3) amount necessary to resolve the situation. 12. In accordance with the Florida Local Government Prompt Payment Act, the agency agrees to provide payment to the landlord as follows: (a) Rental Arrears,Application Fees and/or Deposits: will be dispersed by the agency within 60 days from the date of the agency's approval of the program participant's eligibility if the rental assistance is a valid ESG program expenditure. (b) Ongoing rental assistance:will be disbursed by the agency for eligible ESG recipients in accordance with the rental agreement as issued by the landlord on behalf of the program participant under the same terms and conditions(Le.,same payment due date, grace period,and late penalty requirements). (c) Payments beyond 60 days will require interest to be paid from non-ESG funds. (d) Agency's promise to pay can only be issued after ESG participant has been certified as Eligible under the ESG program. 13. This Landlord Agreement will be signed by agency,and landlord's authorized representative. Documentation authorizing authority must be provided from landlord. 14. If an ESG payment to the landlord cannot be applied to a ESG program participant's account, the funds will be returned to the agency. 15. The landlord, with the exception of municipal providers, must be in "active" status with the State of Florida: 11141.'/-,1 11)L._,.11s2 septa'fi,kin'. The landlord's name must also be verified against the System for Award Management website at //‘ \\ °_)!a__.;411:. The agency agrees to maintain documentation of verification that the business name of the landlord on this agreement is the same as the legal business name on the State of Florida System for Award Management website. 16.Agency does not assume any responsibility for, or liability to, any person injured as a result of landlord's action or failure to act in connection with the implementation of this agreement or as a result of any other or failure to act by the landlord. Page 2 of 3 y r% • 1 1 6 0 1 7 17. Landlord is not the agent of agency and this agreement does not create any relationship between agency and any lender to landlord or suppliers, employees, contractors or subcontractors used by landlord in connection with this agreement. 18. Nothing in this agreement will be construed as creating any right of a program participant or a third-party to enforce any provision of this agreement or to assess any claim against agency,or landlord under this Rental Assistance Agreement. IN WITNESS THEREOF, the parties hereto have caused this agreement to be executed by their undersigned officials as duly authorized. AGENCY LANDLORD Collier County Government Sheila Gebhart Community and Human Services 5329 Trammel St. 3339 Tamiami Trail East, Su 211 Naples,FL 34113 Napis§J.L. 34112 �',� �L.. JC (f- BY:/ �i(/�1� BY: .`' 'l� v��, / 6s) 7 ><? Tim Nance, Chairman Sheila Gebhart J Date: i/ n 1.�:Y_. Date: i �. \d��� l� ---- ; )19' 41',0h/14/ • e.,/,?-• G1 l TEST: • , . Wit• L :r ''IT E. BROCK, Clark , Approved as to form and legality � E A Coun ttorney Attest as to thaw Assistant fan's` � c�, signature only.' p\ Page 3 of 3 16017 EMERGENCY SOLUTIONS GRANT LANDLORD PAYMENT AGREEMENT FOR 'TENANT BASED RENTAL ASSISTANCE THIS AGREEMENT is entered into between Collier County Board of County Commissioners, hereinafter referred to as the "agency", Tany Co. LLC, 4058 Bayshore Dr., Naples, FL 239-234- 6058, hereinafter referred to as the"landlord". The undersigned landlord hereby agrees to the following conditions in order to receive landlord payments from the agency under the Emergency Solutions Grant Program(ESG): 1. This agreement shall begin on November 10, 2015 and shall end upon 30-days written notification from either party to the other, or if funding for this program is no longer available. 2. The agency agrees to provide the landlord with a list of names and contact information for all agency personnel authorized to commit ESG funds. The landlord will only accept payment commitment from authorized agency personnel. Changes (addition/deletions) to the authorized personnel list must be approved in writing by an authorized agency representative. 3. The landlord agrees to provide agency with contact information for authorized CHS representative to resolve a crisis and/or apply benefit commitment on the client's behalf. 4. The landlord agrees to provide agency with copy of all leases and modifications or amendments for each eligible ESG program participant. 5. The agency agrees to provide payments directly to the landlord on behalf of the eligible ESG program participant and as long as the grantor agency and/or regulation does not prohibit payment. 6. The landlord assures that no household receiving ESG assistance will be treated adversely because of such assistance under applicable provisions of federal, state or local regulatory requirements. During the term of this agreement, landlord agrees to give the agency a copy of any notice to the program participant to vacate the housing unit, or complaint used under state or local law to commence an eviction action against the program participant. 7. The landlord assures that eligible households on whose behalf ESG assistance is received will not be discriminated against. 8. The landlord understand that only eligible activities listed under 24 CFR 576.106, Short-term and medium-term rental assistance, are to be paid with ESG funds. 9. The landlord understand that only costs of Short-term and medium-term rental assistance in accordance with the terms of the ESG program are allowed. No charges that result from illegal activities such as bad checks or meter tampering will be paid with ESG funds. 10. The landlord understand that the ESG benefit amount must pay for the complete charges owed by the ESG program participant and that acceptance of ESG benefit will be deemed as Page 1 of 3 16G17 Landlord's acknowledgement and acceptance has become current on any and all payments due to landlord as a result of the ESG payment. 11. The landlord agrees to assist the agency in verifying the ESG program participant's information and to make timely commitments to resolve any crisis situation. Subject to the landlord's privacy requirements, the landlord agrees to provide the agency with the following detailed ESG program participant information: (1) current amount owed (broken down by month) (2) due date/eviction dates in formal eviction notice / 3-day notice and (3) amount necessary to resolve the situation. 12. In accordance with the Florida Local Government Prompt Payment Act, the agency agrees to provide payment to the landlord as follows: (a) Rental Arrears,Application Fees and/or Deposits: will be dispersed by the agency within 60 days from the date of the agency's approval of the program participant's eligibility if the rental assistance is a valid ESG program expenditure. (b) Ongoing rental assistance: will be disbursed by the agency for eligible ESG recipients in accordance with the rental agreement as issued by the landlord on behalf of the program participant under the same terms and conditions(ie., same payment due date, grace period, and late penalty requirements). (c) Payments beyond 60 days will require interest to be paid from non-ESG funds. (d) Agency's promise to pay can only be issued after ESG participant has been certified as Eligible under the ESG program. 13. This Landlord Agreement will be signed by agency, and landlord's authorized representative. Documentation authorizing authority must be provided from landlord. 14. If an ESG payment to the landlord cannot be applied to a ESG program participant's account, the funds will be returned to the agency. 15. The landlord, with the exception of municipal providers, must be in "active" status with the State of Florida: http://sunbiz.org/search.html. The landlord's name must also be verified against the System for Award Management website at http://www.sam.gov. The agency agrees to maintain documentation of verification that the business name of the landlord on this agreement is the same as the legal business name on the State of Florida System for Award Management website. 16. Agency does not assume any responsibility for, or liability to, any person injured as a result of landlord's action or failure to act in connection with the implementation of this agreement or as a result of any other or failure to act by the landlord. Page 2 of 3 1 6 D 1 7 17. Landlord is not the agent of agency and this agreement does not create any relationship between agency and any lender to landlord or suppliers, employees, contractors or subcontractors used by landlord in connection with this agreement. 18. Nothing in this agreement will be construed as creating any right of a program participant or a third-party to enforce any provision of this agreement or to assess any claim against agency, or landlord under this Rental Assistance Agreement. IN WITNESS THEREOF, the parties hereto have caused this agreement to be executed by their undersigned officials as duly authorized. AGENCY LANDLORD Collier County Government Tany Co., LLC Community and Human Services 4058 Bayshore Dr. 3339 Tamiami Trail East, Su 211 Naples, FL 34112 Naples F3a 112 / BY: BY. c._____ Tim Nance, Chairman Zully W. Giunta,/NAOAbe Date: k1 . (:::•\VS Date: /0A2 5—A /1//g // —. , e amu(.i/(1 i' • uihta, AT `EST: Approved as to form and legality D. GHT E. BPOCK,mClerk By; wN '� - Assistant Coii `• ttomey Attest as to Chairman's Io \\S signature Orb.,- Page 3 of 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP ibD17 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s)(List in routing order) Office Initials Date I. Louise Pelletier Community and Human Services 11/10/15 2. Jennifer Belpedio County Attorney Office 9-aA ii/13) ,.5 3. BCC Office Board of County Commissioners —/Xs%/ A_l3<cS 4. Minutes and Records Clerk of Court's Office ��� t [t3 5ePi t �- PRIMARY CONTACT INFORMATION _ 1h�rmlti"fl i���y° Normally the primary contact is the person who created/prepared the Executive Summary. Primary conta`ct fo o nee d in tite e‘344 nelel one of the addressees above,may need to contact staff for additional or missinpzinformation. Name of Primary Staff Louise Pelletier HS Phone Number 252-2696 Contact/ Department Agenda Date Item was 11/10/15Agenda Item Number 16 D.17 Approved by the BCC x3 Type of Document 3 Landlord Agreements: s.\\` �\/ Number of Original 3_. It, Attached 1. '' � Documents Attached \ 2. tithMtZto, art ^" 3.V an PO number or account NA number if document is to be recorded INSTRUCTIONS&CHECKLIST Initial the Yes column or mark-N/A"in the Not Applicable column,whichever is appropriate. Yes N/A(Not (Initial) Applicable) 1. Does the document require the chairman's original signature? 0\r,.....„ .,.i�F. 2. Does the document need to be sent to another agency for additional signatures? I es,provide the NA Contact Information(Name:Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by LP the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and NA all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or LP the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and LP initials arc required. 7. In most cases(some contracts are an exception),the original document and this routing slip should NA be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on_11/10/15_and all changes made during the LP meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all P changes directed by the BCC have been made,and the document is ready for the Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 1 6 0 17 EMERGENCY SOLUTIONS GRANT LANDLORD PAYMENT AGREEMENT FOR TENANT BASED RENTAL ASSISTANCE THIS AGREEMENT is entered into between Collier County Board of County Commissioners, hereinafter referred to as the "agency", Lillyan Sierra, 4141 51' Street, 7L, Woodridge, NY 11377,(347) 286-9577,hereinafter referred to as the"landlord". The undersigned landlord hereby agrees to the following conditions in order to receive landlord payments from the agency under the Emergency Solutions Grant Program(ESG): 1. This agreement shall begin on November 10, 2015 and shall end upon 30-days written notification from either party to the other, or if funding for this program is no longer available. 2. The agency agrees to provide the landlord with a list of names and contact information for all agency personnel authorized to commit ESG funds. The landlord will only accept payment commitment from authorized agency personnel. Changes (addition/deletions) to the authorized personnel list must be approved in writing by an authorized agency representative. 3. The landlord agrees to provide agency with contact information for authorized CHS representative to resolve a crisis and/or apply benefit commitment on the client's behalf. 4. The landlord agrees to provide agency with copy of all leases and modifications or amendments for each eligible ESG program participant. 5. The agency agrees to provide payments directly to the landlord on behalf of the eligible ESG program participant and as long as the grantor agency and/or regulation does not prohibit . payment. 6. The landlord assures that no household receiving ESG assistance will be treated adversely because of such assistance under applicable provisions of federal, state or local regulatory requirements. During the term of this agreement,landlord agrees to give the agency a copy of any notice to the program participant to vacate the housing unit, or complaint used under state or local law to commence an eviction action against the program.participant. 7. The landlord assures that eligible households on whose behalf ESG assistance is received will not be discriminated against. 8. The landlord understand that only eligible activities listed under 24 CFR 576.106, Short-term and medium-term rental assistance, are to be paid with ESG funds. 9. The landlord understand that only costs of Short-term and medium-term rental assistance in accordance with the terms of the ESG program are allowed. No charges that result from illegal activities such as bad checks or meter tampering will be paid with ESG funds. 10. The landlord understand that the ESG benefit amount must pay for the complete charges owed by the ESG program participant and that acceptance of ESG benefit will be deemed as Page 1 of 3 rf , 16017 Landlord's acknowledgement and acceptance has become current on any and all payments due to landlord as a result of the ESG payment. 11. The landlord agrees to assist the agency in verifying the ESG program participant's information and to make timely commitments to resolve any crisis situation. Subject to the landlord's privacy requirements, the landlord agrees to provide the agency with the following detailed ESG program participant information: (1) current amount owed (broken down by month) (2) due date/eviction dates in formal eviction notice / 3-day notice and (3) amount necessary to resolve the situation. 12. In accordance with the Florida Local Government Prompt Payment Act, the agency agrees to provide payment to the landlord as follows: (a) Rental Arrears,Application Fees and/or Deposits: will be dispersed by the agency within 60 days from the date of the agency's approval of the program participant's eligibility if the rental assistance is a valid ESG program expenditure. (b) Ongoing rental assistance: will be disbursed by the agency for eligible ESG recipients in accordance with the rental agreement as issued by the landlord on behalf of the program participant under the same terms and conditions(i.e., same payment due date, grace period,and late penalty requirements). (c) Payments beyond 60 days will require interest to be paid from non-ESG funds. (d) Agency's promise to pay can only be issued after ESG participant has been certified as Eligible under the ESG program. 13. This Landlord Agreement will be signed by agency, and landlord's authorized representative. Documentation authorizing authority must be provided from landlord. 14. If an ESG payment to the landlord cannot be applied to a ESG program participant's account, the funds will be returned to the agency. 15. The landlord, with the exception of municipal providers, must be in "active" status with the State of Florida: !Ili'):ILr a i i_r..c, ).)/;sc f.t.l til t i a1. The landlord's name must also be verified against the System for Award Management website at it `,` \' ! ;c . The agency agrees to maintain documentation of verification that the business name of the landlord on this agreement is the same as the legal business name on the State of Florida System for Award Management website. 16. Agency does not assume any responsibility for, or liability to, any person injured as a result of landlord's action or failure to act in connection with the implementation of this agreement or as a result of any other or failure to act by the landlord. Page 2 of 3 16017 17.Landlord is not the agent o f agency and this agreement does not create any relationship between E gency and any if nder to lane 1.Mrd or suppliers, employees, contractors or subcontra:tors used by la ndlc 1'I in connection with this agreement. 18.Nothing h this agreement will be construed as creating any right of a program participant or a third-pp I ty to enforce any provision of this agreement or to assess any claim against agency,or landlord under thi:; tents.' Assists n ce Agreement. IN WITNES.:THEREOF,the parties hereto ha/:;caused this agreement to be executed by their undersigned c licials as duly autl ac rized. AGENCY LANDLORD Collier Counts Government Lillyan Sierra Community a t d Human Services 4141 51'Street,7L 3339 Tamiarr i Trail East,Su 211 Woodside,NY 11377 Naples,FL 31112 z _®f� ,ter ... -- / �% Gt BY: ....�';„o--:. BY j _.._ rim Na 1 ce,Chairman Lill yan Sierra Date: ` ‘ ko ` SDatej. t}ctobe-l' _ a' .t., e R/�✓,c rf e/ / r S ' , "P:z //i/y Si IA 1 AVovi, / ATTEST:, moved as to fam and legality DWIGHT 1:. BROCK Clerk By - .' A /A ` '-.."''' 1N-.. A. 1,, int coun Attest as to C ; - Vlit Cy ia.,.., �,1� signature only: "'' item# �5��-�e-�-l Agenda 1 1-� -► `' Date 1 Date `'L.�--� ec d Page 3 of 3 i, \ / Deputy Ct tir • \c2..