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TDC Agenda 11/23/2015 • potp.ormosso maw MEETING AGENDA & NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Collier County Government Center, Administration Bldg. F, 3rd Floor 3299 East Tamiami Trail, Naples, FL 34112 Collier County Commission Chambers November 23, 2015 8:30 a.m. * Requires TDC Action 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. *Changes and Approval of Agenda 5. *Approval of TDC Minutes a. *Regular Meeting 10/26/15 6. Presentations/Public Comment (3 minutes each) 7. New Business a. *2016 Beach and Inlet Monitoring Proposal - $166,919 b. *FBU Local Support - $60,270 c. *Funding Support for January-February Sports Events - $14,150 d. *December Basketball Tournament Sponsorships - $12,500 e. *RFQ #6477—Internet Marketing Services - $34,800 f. *Funding Request for Artificial Reef Documentary - $527,614 g. *Landscaping Improvements for Beach Park Facilities - $12,355 h. *TDT Grant Program Study by Collier Citizens Council *TDT Allocations Workshop Report j. *December TDC Meeting Discussion 8. Old Business 9. Marketing Partner Reports a. Research Data Services—Walter Klages b. Paradise Advertising-Nicole Delaney c. Lou Hammond& Associates—PR Services- JoNell Modys d. Tax Collections-Jack Wert e. Miles Media- Website Activity f. Sales & Marketing Technologies - Search Engine Optimization g. Phase V - Fulfillment Services 10. Tourism Staff Reports a. Director—Jack Wert b. Sales& Marketing—Debi DeBenedetto c. Public Relations & Communications—JoNell Modys d. Film Office—Maggie McCarty e. Sports Marketing—Parker Medley f. International Representatives—Jack Wert g. Visitor Centers—Lori Lou Waddell 11. Detailed Staff Reports 12. Council Member Discussion 13. Next Scheduled Meeting Date/Location—January 25, 2016 Collier County Government Center, Administration Bldg. F, 3rd Floor, 3299 East Tamiami Trail,Naples, Florida 34112 14. Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing,to the board prior to the meeting if applicable. For more information, please contact Jack Wert at (239) 252-2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you,to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East, Suite 101, Naples, FL 34112-5356, (239)252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99-22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners) before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. October 26, 2015 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING Naples, Florida, October 26, 2015 LET IT BE REMEMBERED the Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 8:30 AM in a REGULAR SESSION in Building "F" of the Government Complex, Naples, Florida with the Following members present: Chairman: Commissioner Penny Taylor Vice Chairman: Rick Medwedeff Clark Hill Murray H. Hendel Susan Becker Robert Miller (Excused) Ed (Ski) Olesky John Sorey, III Larry Sacher ALSO PRESENT: Jack Wert, Tourism Director Gary McAlpin, Coastal Zone Management Colleen Greene, Assistant County Attorney Kelly Green, Tourist Development Tax Coordinator Barry Williams, Director, Parks and Recreation Parker Medley, Sports Marketing 1 October 26, 2015 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. 1. Call to Order—Commissioner Taylor Commissioner Taylor called the meeting to order at 8:30 A.M. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Roll Call A quorum was established. 4. Changes and Approval of Agenda Mr. Olesky moved to approve the Agenda subject to continuing Items 7.d and 7.g and addition of Item 7.m -FY16 Sports Events Grant Funding. Second by Mr. Sacher. Carried unanimously 8—0. 5. Approval of TDC Minutes a. Regular Meeting 9/28/15 Ms. Becker moved to approve the minutes of the September 28, 2015 meeting as presented. Second by Mr. Olesky. Carried unanimously 8—0. 6. Presentations/Public Comment- (3 minutes each) a. Introduction of AVIAREPS Team from Brazil (this item was heard at 10:07 a.m. during a break in Item 7.f) Marcelo Kaiser and Lizandra Kampaneti of AVIAREPS provided an update on their efforts to market Collier County to Brazilian citizens. The following was noted during their discussions with the Council: • The scope of work includes branding, education of tour operators, and other efforts to increase Brazilian visitation to Collier County. • The number one priority for Brazilian tourist is outlet shopping and theme parks in Florida; however they intend to target a different experience for the Naples vacation. • This will be achieved by encouraging the"vacation from your vacation" concept given many of the citizens' travel to Florida via Miami to the Orlando theme parks for 10 day stays and on the return trip they could visit Naples to "wind down"before returning home. • They will be focusing on visitation for the months of May through August, which is the winter season for the country. • Social media is heavily utilized in the country and any marketing will need to include a strong presence in this arena. • The lack of direct flights from Brazil to Regional Southwest Airport is not a concern as the citizens are accustomed to, and at times prefer the"fly and drive"experience when vacationing. The Council requested Staff/consultants to develop standards to measure visitation data from Brazil so a determination may be made on the Return on Investment for funds expended in the marketing endeavor. 2 October 26, 2015 7. New Business a. Sports Facility RFP Vendor Selection (postponed from September meeting) Mr.Wert presented the Executive Summary "Recommendation to award RFP#15-6419 Sports Facilities Assessment to Hunden Strategic Partners, Inc., authorize the Chairman to execute the County Attorney approved agreement and make a finding that this expenditure promotes tourism" dated October 26, 2015 for consideration. He noted: • The study is being conducted at the direction of the Board of County Commissioners. • 728 firms received the email notification, 51 firms requested the RFP and 3 responded with proposals. • A Selection Committee comprised of a representative from the Convention and Visitors Bureau, Public Services, Parks and Recreation and the County Library Services reviewed the proposals. • The Committee recommended the RFP be awarded to Hunden Strategic Partners, Inc., Mr. Sorey moved to recommend the Board of County Commissioners award RFP#15-6419 Sports Facilities Assessment to Hunden Strategic Partners,Inc., authorize the Chairman to execute the County Attorney approved agreement and hereby finds the item promotes tourism. Second by Mr. Hendel. Carried unanimously 8—0. b. Sports Event Assistance Funding Application Mr. Wert presented the Executive Summary"Recommend approval of Tourist Tax Category "B" funding to support upcoming FY 2016 events under the Sports Event Assistance Program"dated October 26, 2015 for consideration. He noted the funds in the amount of$6,500 are to support HITS (Horse Shows In The Sun) for the provision of security for the event. Operational expenditures including those for security, field rentals, training, etc. is permitted under the Grant guidelines. Mr. Hendel moved to recommend the Board of County Commissioners approve of Tourist Tax Category "B"funding to support upcoming FY 2016 events under the Sports Event Assistance Program and hereby finds the item promotes tourism. Second by Ms. Becker. Carried unanimously 8—0. c. NYFA Football Event Funding Request Mr. Wert presented the Executive Summary "Recommend approval of Tourist Tax Category "B" funding to support The National Youth Football Alliance Florida State Championships November 27-29, 2015, up to $20,000.00 and make a finding that this expenditure promotes tourism"dated October 26, 2015 for consideration. He noted the event is the State of Florida championships and a forerunner to the FBU (Football University) championships held in Naples in December. The funds will be used to pay for officiating,training, trophies, security, etc. Mr. Sorey moved to recommend the Board of County Commissioners approve Tourist Tax Category "B"funding to support The National Youth Football Alliance Florida State Championships November 27-29, 2015, up to $20,000.00 and hereby finds the item promotes tourism. Second by Mr. Olesky. Carried unanimously 8—0. d. Media Monitoring Service Agreement Continued 3 October 26, 2015 e. Quarterly Financial Review Mr. Wert presented the Executive Summary "Tourist Development Tax Quarterly Financial Review"for information purposes. He noted: • The Review included the fourth quarter of FY14/15 however there are a few expenses to be credited following issuance of the report. • Staff will disseminate the final report to all interested parties when it becomes available in late October or early November. • The Tourist Tax revenue continues to be used to fund operations of County owned museums, however efforts are being made by the Museum Department to reduce dependence on the funds. f. TDT Allocations Mr.Wert presented the Executive Summary "Review and discuss current allocations of the Collier County Tourist Development Council"dated October 26, 2015. The item was discussed at the May TDC meeting and at last month's meeting Staff was directed to bring forth data for a discussion on the allocations of the tourist development tax. He provided an overview on the history of the Tourist Tax collections and how the funds have been allocated since its inception. Speaker Ian Mckeag, Collier Citizen Council supports raising the Tourist Tax from the existing rate of 4% to 5%with the major allocation of additional funds dedicated to beach renourishment. He expressed concern there may be a shortfall of funds by the year 2022 should the area be subject to a major storm event. The condition of the beaches was the major focal point when the Tourist Tax was originally established. The following was noted under Council discussion: • Although the statute provides guidance on the allowed uses for tourist development tax revenue, a detailed analysis of funding requirements would need to be completed by the County Attorney's Office to determine the exact means the revenue generated by any additional tax may be allocated within the categories. • Concern has been expressed by Park Shore residents on the existing condition of the beach and the time frame of the scheduled renourishment. • All parties agree, including hoteliers, the beaches are the most critical asset to the tourism industry in Collier County. • In order to properly review the issue, a detailed analysis of data across a broad spectrum should be completed to ensure the most competent decision possible is achieved on the allocations of the revenue and whether the tax rate should be increased. • Options identified to address the item included the TDC making a decision today, a TDC workshop be convened, or appointment of a"blue ribbon" Committee by the BCC. Mr. McAlpin provided the spreadsheet "TDC Beach Renourishment Capital Fund(195)"for information purposes. The document provided a projection of funds available and related expenditures from FY16—FY20. He noted: 4 October 26, 2015 • The County was successful in their 2nd appeal of FEMA's decision to de-obligate funds awarded to the County for renourishment activities due to storm damage from Hurricane Wilma and Katrina. • The County will be receiving a reimbursement of approximately$9.8M for the work completed. • A detailed projection of funds required until the year 2022 for beach renourishment projects and a projection of potentially available funds indicates the County will have a surplus of approximately$22M in the beach renourishment category by the year 2022. • The projection does not include unforeseen events such as unanticipated dredging of passes, estuary maintenance or damage from a major storm event. Under Council discussion the following was noted: • A topographic survey of the beaches will be completed in the 1St quarter of 2016 which will determine the renourishment required for the year. • The BCC has undertaken a policy by which renourishment should be completed on a annual analysis with a"pay as you go" concept as opposed to waiting for a period of years and undertaking a major renourishment project. • The policy is new and Staff is not yet able to offer an opinion on whether undertaking beach renourishment projects over a short term window is more beneficial and environmentally sound than a long term approach. Break: 10:30 a.m. Reconvened: 10:40 a.m. Mr. Sorey left the meeting Commissioner Taylor reported after hearing the presentations the item should be addressed in separate meeting(s) when more detailed data and legal analysis is available. She polled the Council to determine if they preferred a separate Committee be appointed by the BCC or the review should be undertaken by the TDC in a workshop setting. Mr. Medwedeff,Mr. Hill,Ms. Becker, and Mr. Sacher— TDC Workshop. Mr. Hendel—Blue Ribbon Committee appointed by the BCC. Mr. Olesky—neutral. Commissioner Taylor announced a Workshop would be held and for Council members to pose questions in advance to Staff so they may prepare the adequate information for the meeting. Mr. Wert reported he would notify the Council on the date, time and place of the Workshop. Commissioner Taylor left the meeting at 10:50 a.m. Mr. Medwedeff assumed the Chair g. Fund 196 Restructuring Proposal Continued. h. Wiggins State Park Toll Structures 5 October 26, 2015 Mr. Williams presented the Executive Summary "Recommendation to approve an out-of-cycle Collier County Tourist Development Council Category "A"grant application for Beach Park Facilities in the amount of$7,200 from the State of Florida State Parks to provide mobile toll booths in order to expedite traffic into Delnor-Wiggins State Park and to make the finding that the project promotes tourism"dated October 26, 2015. He noted: • The item is in response to an issue identified by the Collier County Sheriff's Office. • "In season"park visitor traffic backs up from the existing toll booth out of the park boundaries creating a safety hazard on area streets. • The temporary toll booths will be utilized during the winter season. • The proposal is brought forth by Delnor-Wiggins State Park and the County has previously funded improvements in the park. Mr. Hill moved to recommend the Board of County Commissioners approve an out-of-cycle Collier County Tourist Development Council Category "A"grant application for Beach Park Facilities in the amount of$7,200 from the State of Florida State Parks to provide mobile toll booths in order to expedite traffic into Delnor-Wiggins State Park and hereby finds the item promotes tourism. Second by Mr. Hendel. Carried unanimously 6— 0. Mr. Hendel left the meeting at 10:50 a.m. i. Clam Pass Park Parking Improvements Mr. Williams presented the Executive Summary"Recommendation to award a work order using Contract Number 13-6164 to Q Grady Minor &Associates, P.A.for the Clam Pass Park parking modifications and make a finding that this expenditure promotes tourism"dated October 26, 2015 for consideration. He noted the scope of work was previously approved by the TDC (Tourist Development Council) and the BCC (Board of County Commissioners). Ms. Becker moved to recommend the Board of County Commissioners award a work order using Contract Number 13-6164 to Q Grady Minor&Associates,P.A.for the Clam Pass Park parking modifications. Second by Mr. Olesky. Carried unanimously 5—0. j. Clam Pass Boardwalk Repair Mr.Williams presented the Executive Summary "Recommendation to award Invitation to Bid No. 15-6510 to Custom Built Marine Construction, Inc.,for the Clam Pass Boardwalk Repair, approve expenditure of$1,000 county permitting fees, authorize the Chairman to execute the contract, and make a finding that this expenditure promotes tourism"dated October 26, 2015 for consideration. He noted the scope of work is actually for$533,892 plus $1,000 in county permitting fees and was previously approved by the TDC and BCC. Ms. Becker moved to recommend the Board of County Commissioners award Invitation to Bid No. 15-6510 to Custom Built Marine Construction,Inc.,for the Clam Pass Boardwalk Repair, approve expenditure of$533,892.00 plus$1,000.00 for county permitting fees, authorize the Chairman to execute the contract and hereby finds the item promotes tourism. Second by Mr. Olesky. Carried unanimously 5—0. k. Barefoot Beach Concession Renovations 6 October 26, 2015 Mr. Williams presented the Executive Summary "Recommendation to award a work order using Contract Number 14-6307 to PBS Contractors for the Barefoot Beach concession renovation and make a finding that this expenditure promotes tourism"dated October 26, 2015 for consideration. He noted the total expenditure is in the amount of$39,962.00 and was previously approved by the TDC and BCC. The Park Ranger's office will remain on site in a temporary location until the construction is completed. Mr. Sacher moved to recommend the Board of County Commissioners award a work order using Contract Number 14-6307 to PBS Contractors for the Barefoot Beach concession renovation and hereby finds the item promotes tourism. Second by Ms. Becker. Carried unanimously 5—0. 1. Seminole Casino Hotel Donation Mr.Wert presented the Executive Summary "Recommendation to accept a donation from the Seminole Casino Hotel Immokalee for destination marketing and promotion"dated October 26, 2015 for consideration. He noted the donation of$25,000.00 is permitted and the Convention and Visitor's Bureau markets the Seminole Casino through their web site, Visitor's Guide and other promotional materials. This is the first time for the donation as the hotel at the Casino has recently opened and similar style donations occur in Broward County and in the Tampa area. Ms. Becker moved to recommend the Board of County Commissioners accept a donation of $25,000.00 from the Seminole Casino Hotel Immokalee for destination marketing and promotion. Second by Mr. Olesky. Carried unanimously 5—0. m. FY16 Sports Events Grant Funding Mr. Medley presented the Executive Summary "Recommend approval of Tourist Tax Category "B" funding to support upcoming FY 16 sports events up to $ 8,900.00 and make a finding that these expenditures promote tourism" dated October 26, 2015 for consideration. He noted the funding is for the STX Paradise Shootout, the Alligator Alley Lax Classic and the Paradise Coast Invitational. Ms. Becker moved to recommend the Board of County Commissioners approve use of Tourist Tax Category "B"funding to support upcoming FY 16 sports events up to $8,900.00 and hereby finds the item promotes tourism. Second by Mr. Olesky. Carried unanimously 5—0. 8. Old Business None 9. Marketing Partner Reports Mr. Wert presented the Slideshow"Marketing Partner Reports— October 26, 2015"including the following reports presented by Staff and Consultants: a. Research Data Services—Dr.Walter Klages "Research Report—Klages Research and Research Data Services, Inc. " The Council requested Staff to provide any data available on visitors from Brazil so an initial base level may be established to measure the success of marketing efforts targeting the region. b. Paradise Advertising—Cedar Hames/Nicole Delaney 7 October 26, 2015 Cedar Hames introduced new employees Eric Snyder, Director, Strategy& Special Projects and John Griffin, Director of Public Relations. Nicole Delaney presented the Advertising Report-Paradise Advertising and Marketing, Inc. " c. Lou Hammond& Associates—PR Services—Jonell Modys "Public Relations Update TDC Meeting LHA Agency & CVB PR Highlights Report July— September 11"- October 13, 2015"dated October 26, 2015. d. Tax Collections—Jack Wert "Collier County Tax Collector Tourist Tax Collections" e. Miles Partners, Inc.—Website Activity "Web Site Analytics" f. Sales & Marketing Technologies, Inc.- Search Engine Optimization "Search Engine Services" g. Phase V- Fulfillment Services "Phase V Fulfillment Services" 10. Tourism Staff Reports The following reports were submitted by Staff: a. Director—Jack Wert b. Sales & Marketing—Debi Benedetti c. Public Relations & Communications—Jonell Modys d. Film Office—Jack Wert e. Sports Council—Jack Wert f. International Representatives—Jack Wert g. Visitor Centers—Lori Lou Waddell 11. Detailed Staff Reports Submitted 12. Council Member Discussion None 13.Next Scheduled Meeting Date/Location—November 23,2015—8:30 a.m. Collier County Government Center, Administration Bldg. F,3rd Floor, 3299 East Tamiami Trail,Naples, Florida 34112 ***** 8 October 26, 2015 There being no further business for the good of the County,the meeting was adjourned by order of the chair at 11:51 A.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Chairman, Commissioner Penny Taylor These minutes approved by the Board/Committee on as presented or as amended 9 November 23, 2015 New Business 7-a 1 of 6 EXECUTIVE SUMMARY Recommendation to approve a proposal from Humiston & Moore dated November 10, 2015 for the Collier County Beaches and Inlets Annual Monitoring for 2016; approval of a Work Order under Contract 15-6382 Grant Funded Professional Services for Coastal Zone; authorize the County Manager or his designee to execute this work order and make a finding that this expenditure promotes tourism (Project No. 90536). OBJECTIVE: To provide annual monitoring for 2016 for the Collier county Beaches and Inlets. CONSIDERATIONS: This proposal will provide for the monitoring surveys and monitoring reports for Collier County Beaches and Inlets in 2016 which will consist of the following: *Data Collection and Report for Wiggins Pass *Data Collection and Report for Doctors Pass *Data Collection and Report for South Marco *Data Collection; Data Analysis and Monitoring Report for the Vanderbilt, Park Shore, Pelican Bay and Naples Beaches. FISCAL IMPACT: Funds in the amount of$166,919.00 have been budgeted and approved for this activity in FY 2015/16 Fund 195 Tourist Development Tax. FDEP cost share funding may be requested at a future date to reimburse Collier County for a portion of the completed work. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the November 12, 2015 Coastal Advisory Committee meeting this item was unanimously recommended for approval by a 9 to 0 vote. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. —CMG RECOMMENDATION: To approve a proposal from Humiston & Moore dated November 10, 2015 for the Collier County Beaches and Inlets Annual Monitoring for 2016; approval of a Work Order under Contract 15-6382 Grant Funded Professional Services for Coastal Zone; authorize the County Manager or his designee to execute this work order; authorize necessary budget amendment; and make a finding that this expenditure promotes tourism(Project No. 90536). Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division, Growth Management Department Attachments: A) Proposal; B) Work Order November 23, 2015 New Business 7-a HUMISTON 2 of 6 & MOOR.E T. ENGINEERS 4 5679 STRAND COURT I COASTAL NAPLES,FLORIDA 34110 ENGINEERING DESIGN FAX:2395942025 AND PERMITTING PHONE:239 594 2021 November 10, 2015 Mr. Gary McAlpin Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, FL 34104 Re: Proposal for Collier County Beaches and Inlets Annual Monitoring for 2016 Collier County Contract 15-6382 HM File No 23-065.2016Beach-Monitor Dear Gary: As requested, we are providing a proposal for the monitoring surveys and monitoring reports for Collier County Beaches and Inlets in 2016. Cost breakdown as shown 51% H&M and 49% sub- consultant. 1-a South Marco; Wiggins and Doctors Passes-Scope of Work and Budget Conduct the annual monitoring survey for Wiggins Pass consistent with the monitoring plan approved by the Department of Environmental Protection. This scope of work consists of FDEP monuments R-10 to R-22 including half monuments, the MHWL from R-17 NE for a minimum of 1500 feet. Stations -2+00 to 15+00 (from R-15 to R-18.5) and the navigation channel with grid lines 100 feet apart (C-3 thru C-34, CN-35 thru CN37). 1-a Data Collection for Wiggins Pass Budget (SDI) (LS) $ 19,455 Conduct the annual monitoring survey for Doctors Pass consistent with the monitoring plan approved by the Department of Environmental Protection. This scope of work consists of 77 Dredge Template Profiles and 12 beach profiles R-58A, R-58, R-58+300, R-59, R-60, R-60+518, R- 61, R-61+408, R-61+816, R-62, R-63, and R-64. 1-a Data Collection for Doctors Pass Budget (SDI) $ 12,710* Conduct the annual monitoring survey for South Marco consistent with the monitoring plan approved by the Department of Environmental Protection. This scope of work consists of FDEP monuments R-139 to R-148, G-1 thru G-5, and K-1 thru K-2. A survey of the borrow area is not required for 2016 and therefore not included in the survey scope. 1-a Data Collection for South Marco Budget (SDI) $ 12,430* November 23, 2015 New Business 7-a 3 of 6 Task la. Sub Total Data Collection Budget (LS) $ 44,595 Task lb Reports (3) (H&M) $ 49,400 Total Task 1 Subtotal (SDI + H&M) $ 93,995 Collier Beaches Scope of Work and Budget Conduct the annual monitoring survey for Collier consistent with the monitoring plan approved by the Department of Environmental Protection. This scope of work consists of FDEP monuments R-17 to R-84 and R-58A. (69 profiles). One report will be issued to the County for the preliminary assessment of beach fill needs for Collier County Beaches per 2013/2014 design templates and the second report is to be submitted to the DEP in compliance with the annual monitoring. This work to be conducted in January 2016. Task 2a Data Collection Budget (SDI) (LS) $ 37,540 Task 2b Beach Fill Report (1) (H&M) (LS) $ 4,984 Task 2c Monitoring Report (1) (H&M) $ 30,400 Total Task 2 Subtotal (SDI + H&M) $ 72,924 Grand Total (SDI + H&M) $ 166,919 Task 1 and 2 Tasks will be billed on a time and materials basis, unless otherwise noted. The budgets for these tasks may therefore be considered as not-to-exceed amounts with the understanding that in the event regulatory requirements or requests from County staff result in Additional Services exceeding the estimated budget amounts, a budget amendment will be requested. Please call if you have any questions. Sincerely yours, HUMISTON & MOORE ENGINEERS IP \\ Brett D. Moore, P.E. President November 23, 2015 New Business 7-a 4 of 6 Summary Collier County Beaches and Inlets Annual Monitoring 1. South Marco,Wiggins and Doctors Passes 93,995.00 2. Collier Beaches 72,924.00 Total 166,919.00 November 23, 2015 Marco Island Central Beach Re-Grading Project New Business 7-a Design,Permitting,Consruction Phases 5 of 6 i I Date:November 10,2015 I 1Collier County Beaches and Inlets Annual Monitoring i Tasks for Design and Permitting 1.South Marco,Wiggins and Doctors Passes 2. Collier Beaches 1.South Marco,Wiggins and Doctors Passes Data Collection(LS) Annual Monitoring Survey AMOUNT Wiggins Pass Lump Sum Sea Diversified,Inc. — 19,455.00 Doctors Pass Lump Sum Sea Diversified,Inc. 12,710.00 South Marco Lump Sum Sea Diversified,Inc. 12,430.00 _ I 44,595.00 LS Analysis and Report Preparation of 3 Reports(T&M) RATE/UNIT HOURS/QT`i COST MARKUP AMOUNT PRN2 Principle Engineer 206 40 8,240.00 SEN Senior Engineer 157 _ 0 0.00 PJTM Project Manager 147 0 0.00 SDS Engineer 123 240 29,520.00 SIN Senior Designer 114 0 0.00 SCI Designer 94 0 0.00 SRT Senior Technician 85 75 6,375.00 INS Inspector L 76 0 0.00 TEC Technician 72 60 4,320.00 CAD Cadd Technician 81 0 0.00 Pad Clerical/Administrative 62 10 620.00 PLOTTING,BOND 25 0 0.00 PLOTTING,VELLUM 10 0.00 EXPENSE-mailings, 0 0.00 EXPENSE 0 325.00 49,400.00 T&M TOTAL F 93,995.00 November 23, 2015 Collier County Beaches and Inlets Annual Monitoring New Business 7-a November 2015 6 of 6 Contract 13-6164 Date:November 10,2015 Collier County Beaches and Inlets Annual Monitoring Tasks for Design and Permitting 1.South Marco,Wiggins and Doctors Passes _ 2.Collier Beaches 2.Collier Beaches 2a Data Collection(LS) _ Annual Monitoring Survey AMOUNT Collier Beaches Lump Sum Sea Diversified,Inc. 37,540.00 37 540.00 LS 2b Beach Fill Report(LS) 4,984.00 2c An alysis and Report Preparation of 1 Report(T&M) _RATE/UNIT HOURS/QT` COST MARKUP AMOUNT PRN2 Principle Engineer 206 20 4,120.00 SEN Senior Engineer 157 0 0.00 PJTM Project Manager 147 0 0.00 SDS Engineer I 123 145 17,835.00 SIN Senior Designer 114 0 0.00 SCI Designer I 94 0 0.00 SRT Senior Technician I 85 50 4,250.00 INS Inspector I 76 0 0.00 TEC Technician 72 50 _ 3,600.00 CAD Cadd Technician 81 0 0.00 Pad Clerical/AdministrativeAdmin 62 5 310.00 PLOTTING,BOND _ 25 0 0.00 PLOTTING,VELLUM 10 0.00 EXPENSE-mailings,copying 0 0.00 EXPENSE 0 285.00 30,400.00 (T&M) TOTAL 1 72,924.00 November 23, 2015 New Business 7-b 1 of 11 EXECUTIVE SUMMARY Recommend approval of Tourist Tax Category "B" funding to support The December 2015 Football University (FBU) National Championship up to $60,270 and, make a finding that these expenditures promote tourism. OBJECTIVE: Approve funding support for managing and supporting the FBU Championship event December 19-21, 2015. CONSIDERATIONS: Collier County is hosting for a second year the National Youth Football Championships presented by Football University (FBU). These events will take place in Naples in December, 2015 with the semi finals and championship games for 6th, 7th and 8th graders. The Tourism Department Sports Marketing team has secured this prestigious event for our community, and as part of our host obligations we propose to fund the following costs to manage and support the event. The vendors will be paid through County Finance after receipt of an acceptable invoice and proof of performance. These costs are approximate for each of these services based on the 2014 FBU event history, but the total expense shall not exceed $60,270. Proposed FBU National Championship Expenses 2015 Expenses to be Paid By Collier County Vendor Projected Cost Stadium Rental Fees and Event Staffing (site $15,000.00 - To Collier County Public Schools managers, custodians, event clean up etc.) for Naples High and Barron Collier stadiums and City of Naples for Fleishman Park as facilities to meet the needs of the FBU event per FBU contract attached. Team Transportation to and from stadiums by $10,000.00 — To Naples Transportation & local transportation company Tours as selected by FBU per FBU contract attached. Game Officials and Athletic Trainers $13,250.00—To All American Games, Inc. per contract attached for game officials for this event. Trainers are independent contractors and all have agreed to a$25 per hour fee. Accommodations for FBU event staff and tent, $12,000.00 — To Naples Grande Beach Resort table and chair rental and snacks and beverages for event staff as chosen by FBU per contract for event volunteers attached. Snacks and soft drinks and tent and chair rentals will be secured from local vendors following the Board's Procurement Ordinance. Trophies for winning teams $600.00 —Will obtain quotes per the Board's Procurement Ordinance from local trophy companies and County approved vendors November 23, 2015 New Business 7-b 2 of 11 Player and parent welcome bags, t-shirts $2,500.00 —Will obtain quotes per the Board's Procurement Ordinance from local and County approved vendors for specialty items Event Banners and signs $1,650.00 — Local vendors selected by FBU per contract attached. Law Enforcement for security during games $5,270 —To City of Naples Police and Collier County Sheriff for security per FBU contract attached. Total to be Paid to Local Vendors by Collier County $60,270.00 The economic impact of this event is estimated at $2.5 million in direct visitor spending in our community. The final games will be televised nationally on ESPN 3, giving our area great exposure that will help us drive future visitation. FISCAL IMPACT: Funding in the amount of $60,270 for this event is included in the BCC approved FY 16 tourism department budget in Fund 184. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATION: This item has been approved as to form and legality and requires majority vote for approval. —CMG RECOMMENDATION: That The Board of County Commissioners approves Tourist Tax Category "B" funding to support the December 2015 Football University (FBU) National Championship up to $60,270; and makes a finding that these expenditures promote tourism. PREPARED BY: Parker Medley, Sports Marketing Manager Attachment: • National Youth Football Championships presented by Football University (FBU) Contract November 23, 2015 Atek Aft --rgi_— New Business 7-b 3 of 11 ALL AMERICAN GAMES As of October 28, 2014 Naples, Marco Island,Everglades Convention and Visitors Bureau 2800 Horseshoe Drive Naples, FL 34104 Gentlemen: In accordance with our discussions with Naples,Marco Island,Everglades Convention and Visitors Bureau, this letter ("Agreement") sets forth the agreement among Football University, LLC ("FBU"), located at 100 Forge Way, Suite 1, Rockaway, New Jersey 07866, and the Collier County Tourism Department dba Naples, Marco Island, Everglades Convention and Visitors Bureau, located at 2660 Horseshoe Drive suite 105, Naples, FL 34014 ("CVB"), for the CVB's participation as a national sponsor and Naples as the host city of the FBU National Championship and related events (the"National Championship")to be played during the week of December 15 - 21, 2014 and December 16-22, 2015. I. Elements of the National Sponsorship of the National Championship. . A. CVB elements. 1. Naples, Florida shall be designated the Host City of the FBU National Championship for 6th, 7th, 8th grade and associated Youth All-Star games e.g. Eastbay All American games and youth clinics and the CVB shall receive the additional sponsorship elements set forth on Schedule I—A hereto. II. Sponsorship/Operational Event Costs including to essential site costs such as field rental fees, local transportation of teams, medical coverage at events, officials, hospitality, site costs, up to $40,000. A. Operational Benefits. The CVB shall provide, directly or through third parties, the operational benefits set forth on Schedule II — B hereto as consideration for the sponsorship benefits set forth on Schedule I — A. Expenses and costs are subject to approval and appropriation by Board of County Commissioners and will be in compliance with legal uses of tourism tax revenues. 100 Forge Way, Rockaway, New Jersey 07866 November 23, 2015 New Business 7-b 4 of 11 III. Right of First Negotiation A. Extension., Right of First Negotiation. 1. The parties hereto agree that the Term of this Agreement with Collier County is to be the official Host City of the National Championship for the 2014 through 2015 editions of the National Championship. Additionally, within thirty (30) days following the Term, FBU and the CVB and then-current advertising, marketing and public relations agency with respect to the National Championship, FBU shall deliver a proposal for the terms and conditions for a renewal of such sponsorships("Proposal"). The CVB/Paradise shall have the exclusive right of negotiation with respect to the Proposal for thirty (30) days • following delivery of the Proposal ("Negotiation Period"). At this time based on the success of the event the extension of term will be renewed or terminated via written agreement. IV. Additional Terms A. Licenses. 1. During the term of this Agreement, CVB grants FBU a limited license to use the designation of Naples as the Host City of the National Championship in online and print marketing and the CVB trademarks delivered by CVB or Paradise to FBU, and to use all CVB proprietary creative materials, trade names, logos and artwork created by CVB and delivered to FBU pursuant to the terms of this Agreement (collectively "CVB Marks") for the sponsorships and activities described herein, in the performance of FBU's responsibilities hereunder. FBU will honor any reasonable request by the CVB to cease using, or modify its use of, any CVB Marks in particular materials. Except for the rights expressly granted by the CVB with respect to the CVB Marks, the CVB reserves all rights in and to the CVB Marks, including but not Iimited to the right to sublicense the CVB Marks to third parties. The CVB Marks are trademarks exclusively owned and controlled by the CVB and that all goodwill associated with the use of the CVB Marks shall inure to the benefit of the CVB. FBU shall not seek to register any name or trademark that includes or is confusingly similar to the CVB Marks. 2. During the term of this Agreement, FBU grants the CVB a limited license to use the designation of Naples as the Host City of the National Championship in online and print marketing and the FBU trademarks delivered by FBU to the CVB,and to use all FBU proprietary creative materials,trade names, logos and artwork created by FBU and delivered to the CVB pursuant to the terms of this Agreement, including but not limited to, the National Championship logo (collectively "FBU Marks") for the sponsorships and activities described herein, in the performance of the CVB's responsibilities hereunder. The CVB will honor any reasonable request by FBU to cease using, or modify its use of, Naples Sponsorship Agreement Page 2 November 23, 2015 New Business 7-b 5 of 11 any FBU Marks in particular materials. Except for the rights expressly granted by FBU with respect to the FBU Marks, FBU reserves all rights in and to the FBU Marks, including but not limited to the right to sublicense the FBU Marks to third parties. The FBU Marks are trademarks exclusively owned and controlled by FBU and all goodwill associated with the use of the FBU Marks shall inure to the benefit of FBU. Neither the CVB shall seek to register any name or trademark that includes or is confusingly similar to the FBU Marks. B. Representations, Warranties and Indemnifications. 1. The Collier County represents and warrant solely for the benefit of FBU that: a) It has the right, power and authority to enter into this Agreement as approved by Board of Collier County; b) Entering into this Agreement does not violate any agreement between the parties and any third party; and c) That the products, services, information or materials provided by or on behalf of the CVB, when used in accordance with this Agreement, do not infringe any existing U.S. copyrights, patents, trademarks, or other intellectual property rights of any third party. Each of the CVB warrants that it has the right to provide the products, services, information or materials in accordance with the terms and conditions of this Agreement and such products, services, information or materials shall not infringe the intellectual property rights nor improperly provide the trade secret any third party. 2. FBU represents and warrants that: a) It has the right,power and authority to enter into this Agreement; b) Entering into this Agreement does not violate any agreement between the parties and any third party. 3. INDEMNIFICATION To the maximum extent permitted by Florida law,the FBU shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the FBU or anyone employed or utilized by the FBU in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole Naples Sponsorship Agreement Page 3 November 23, 2015 New Business 7-b 6 of 11 negligence of Collier County. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in section 768.28,Florida Statutes. Each party shall promptly advise the other in writing of any claim or demand against the other party or known to a party related to or arising out of the other party's activities under this Agreement. E. Limitation of Liability. 1. IN NO EVENT NO PARTY HERETO SHALL BE LIABLE TO THE ANOTHER, OR ANY THIRD PARTY, FOR ANY INCIDENTAL, CONSEQUENTIAL, INDIRECT, SPECIAL, OR PUNITIVE DAMAGES (INCLUDING WITHOUT LIMITATION LOST PROFITS OR LOST DATA) ARISING OUT OF THIS AGREEMENT (WHETHER FOR BREACH OF CONTRACT,TORT,NEGLIGENCE,OR OTHER FORM OF ACTION) OR ITS TERMINATION, AND IRRESPECTIVE OF WHETHER SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF ANY SUCH LOSS OR DAMAGE. F. Confidential Information. 1. The parties shall keep in confidence, and shall neither use nor disclose to any third party, any information concerning this Agreement, or any other non-public information concerning the parties or any information proprietary to the parties (collectively, the"Confidential Information"), which may be disclosed to the other party in connection with this Agreement. Neither party shall use the name of the other party in any publicity release, advertising or otherwise without the other party's prior written approval. The provisions of this section shall survive any termination of this Agreement. Confidential Information does not include information that: (i) is or becomes part of the public domain, other than through breach of this Agreement by recipient; (ii)is required to be disclosed by court order or other legal process; (iii) is disclosed to the recipient by a third person after the full execution of this Agreement, and that third person has a legal right to make such disclosure; or (iv) is known to the recipient before receipt thereof under this Agreement or is independently developed by or for the recipient without reference to Confidential Information received from the disclosing party, as evidenced by its written records. This paragraph shall survive the expiration or termination of this Agreement for a period of one(1)year. This Agreement is subject to the provisions of Ch. 119,Fla. Stat., Florida's Public Records Law. G. Term and Termination. 1. The term of this Agreement shall commence as of the date the Agreement is executed by both parties, unless terminated earlier as set forth below, or extended in accordance with the provisions of Section (III)(A) hereof. Each party may immediately terminate this Agreement in event of notice of breach by the other Naples Sponsorship Agreement Page 4 November 23, 2015 New Business 7-b 7 of 11 • party and such other party's failure to cure such breach within thirty (30) days of written notice of such breach. H. No Assignment; Independent Contractors. 1. The parties have entered into this Agreement based upon the particular reputation,capabilities and experience of the other party. Accordingly, the parties may not assign this Agreement or any of its rights hereunder, nor delegate or otherwise transfer any of its rights or obligations hereunder to any unrelated third party, unless the prior written consent of the other party shall first be obtained. Notwithstanding anything to the contrary in the foregoing, the CVB acknowledge and agree that certain obligations of FBU may be performed by affiliates thereof or its contractors. Moreover, the parties are independent contractors and neither has • any authority to bind the other in any agreement or obligation. This Agreement does not create a joint venture,partnership or other relationship of any kind, or an obligation to form any such relationship between the parties. I. Notices. 1. All notices and other communications hereunder shall be in writing and shall be given by hand delivery to the other party or by registered or certified mail, return receipt requested, postage prepaid, or by next-day delivery service by a nationally recognized overnight courier,with confirmation of receipt,addressed to the parties at the addresses indicated on the first page hereof and to the individuals signing this Agreement on the execution page hereof. J. Severability. 1. If any provision in this Agreement is found to be invalid, unlawful or unenforceable to any extent,such provision shall be excluded from the Agreement, which shall continue to be valid and enforceable in all other respects to the fullest extent permitted by law. • K. Governing Law. 1. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida, exclusive of its rules related to choice of laws. Any action or proceeding commenced by either party in connection with this Agreement shall be commenced exclusively in the state or federal courts situated in the Collier County or the Middle District of Florida, State of Florida. L. Entire Agreement; Amendment. 1. This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous agreements, understandings, and communications between the parties, whether oral or written, with respect to the Naples Sponsorship Agreement Page 5 November 23, 2015 New Business 7-b 8 of 11 subject matter hereof. This Agreement may be amended or modified only with the mutual written consent of both parties. A waiver of any provision of this Agreement in a given instance will not be deemed a waiver of such provisions at any other time. M. Force Majeure. 1. Neither party shall be liable for failure to comply with any of the terms and • conditions of this Agreement when such failure to comply has been caused by fire, labor dispute, strike, war, insurrection, terrorism, government restrictions, natural disasters, weather, acts of God or other circumstances beyond the reasonable control of the parties("Force Majeure"). The party affected by such Force Majeure shall give prompt notice to the other party of such Force Majeure, and shall take whatever steps are reasonably necessary under the circumstances to attempt to relieve the effect of such Force Majeure. N. Counterparts. 1. This Agreement may be executed by manual or facsimile signatures and in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF,the parties have caused this Agreement to be executed by their duly authorized representatives as of the date shown below. Football University, LLC Collier County / Naples, Marco Island, and Everglades Convention Visitors Bureau By: liriff ri By:--- : Name:� i6 gr if) Name: ¢ ck t , — Title:eilblitAL, (.ti7 Title: ��� c7?2C Dated: /0(0?/W f0 Dated: ).2 kfr 7 ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, CLERK COLLIER COUNTY, F ,ORIDA, ti,si ....)1 ,1/4..,..I.,;.z. ,. s BY: .. '1, Atiest as to Citailft Clerk om Henning only: Chairman / Naples Sponsorship Agreement Page 6 November 23, 2015 New Business 7-b 9 of 11 Appro ed as to form and legality: Colleen M. Green- Assistant County Attorney Naples Sponsorship Agreement Page 7 November 23, 2015 New Business 7-b 10 of 11 Schedule I- A Naples, Marco Island, Everglades Convention & Visitors Bureau Sponsorship Elements • Year-Round promotion within all FBU programs and events of Collier County as a destination — Opportunity for representatives of CVB to attend events, e.g. FBU Top Gun • Tournament games will include regional site for 1st &2"d Rounds totaling 12 games • Semi-Final &Finals site for the 5 6th round totaling 9 - 12 games • All appropriate event organizing/execution staff • 2014 and 2015 location for National Championship of 6th, 7th, 8th'grade level National Tournament • 2014 and 2015 locations for the associated age group Youth All Star games Naples Sponsorship Agreement Page 8 November 23, 2015 New Business 7-b 11 of 11 Schedule II - B Naples, Marco Island, Everglades Convention & Visitors Bureau Operational Consideration • Up to $10,000 to be used for transportation during Championship Week • Rent-free venues,Naples High School ; Fleischmann Park or other local facilities for National Championship games,Eastbay games,Rounds 1 &2 games,practices, clinics, and combines • Tourism Department/Local organizing committee that will provide the following (valued up to $40,000) (no cash value): — Volunteers — Athletic Trainers -- Police/Security — EMT/Trainer Support — Game Officials -- Scorekeepers — PA Aimouncers — Festival type atmosphere — Kick—off Party if applicable — Hospitality tent/room for all event personnel/volunteers/officials — Concessions operations at all games — Site Managers — Team Hosts — Adequate parking for games — Adequate rest room/port-a-john facilities at all venues — Radio rentals — Tent rentals and chairs if applicable — Welcome gift for each player/family — Apparel for all volunteers/CVB staff • Banner Sponsorship of$1000.00 for logo banner • CVB will gather rates and arrange hotel room blocks at best available price • CVB will arrange at no additional expense to FBU,a registration center;media center, and meeting rooms within a headquarters hotel. • Ten complimentary hotel rooms throughout championship week for FBU staff • National and Regional public relations and marketing • All necessary game equipment • Dedicated CVB Intern to FBU National Championship • Event will be billed locally as the foremost Collier County Sports Event of the year • Naples,Marco Island and Everglades sponsored MVP trophies for each age level • Two courtesy cars throughout championship week • Discounts to local attractions and restaurants • - Expert assistance with logistics and event planning throughout the year Naples Sponsorship Agreement Page 9 November 23, 2015 New Business 7-c 1 of 23 EXECUTIVE SUMMARY Recommend approval of Tourist Tax Category "B" funding to support three upcoming FY 16 sports events up to $ 14,150.00 and make a finding that these expenditures promote tourism. OBJECTIVE: Approve funding support for managing and promoting three upcoming sports events in Collier County during FY 16. CONSIDERATIONS: Collier County is scheduled to host the following events in January and February 20 16 and will take place at North Collier Regional Park. The Tourism Division Sports Marketing Team has attracted these prestigious events to our community. The projected hosting costs to manage and promote these events are based on our past experience with similar events. The Tourism Division proposes to pay Parks and Recreation for the field rental and event support expenses for each of these three (3) events. Field rental and event assistance is an authorized expenditure for the BCC approved sports assistance program. The InfoSport Pro Soccer Combine will take place on January 3-7, 2016. This event will attract over 300 athletes who have just finished their collegiate soccer careers and are looking to be drafted into the professional soccer leagues. Along with the athletes, many coaches and scouts from the MLS (Major League Soccer) will be in attendance observing the players. Last year this event attracted over 350 visitors to Southeast Florida. They are hoping to keep this event in the Southwest Florida area due to the fact that the MLS Combine takes place the day after this event ends on January 8`h. This event promotes Collier County as a major destination for professional soccer advancement. The expenses to be paid for this event will be the field rental to North Collier Regional Park, as well as event expense assistance for officials, trainers, golf carts and volunteer refreshments up to a total cost of$9,200.00. NFHCA(National Field Hockey Coaches Association) Convention and Recruiting Tournament will take place on January 8-10, 2016. This convention and recruiting tournament will feature some of the top coaches and prep Field Hockey Athletes across the nation. All of the athletes and coaches will be from out of market as Field Hockey is not a major sport in Southwest Florida. This event annually draws more than 250 college coaches and over 800 athletes to the area. The tournament is held in conjunction with the NFHCA annual convention so the coaches can recruit the athletes while being in the same city. We expect this tournament to attract 1,100 visitors, and an economic impact of over $1,000,000.00. This event will also promote Collier County as a major destination for Field Hockey Conventions and Recruiting. The expenses to be paid for this event will be the field rental for North Collier Regional Park at a projected cost of$3,200.00. Wounded Warrior Amputee Softball will take place on February 13, 2016. The mission of the Wounded Warrior Amputee softball team is to inspire and educate others while enhancing the health and welfare of Wounded Warrior Amputees. The Wounded Warrior Amputee Softball team has been featured in such media as the USA Today and also Real Sports with Bryant Gumble (an HBO sports news show). The Wounded Warrior Amputee Softball Team is comprised of young, competitive, athletic veterans and active duty soldiers who have lost limbs. The team includes individuals with a variety of amputations—of the arm, above knee, below knee, and foot. Some are still in the service. The Wounded Warrior Amputee Softball Team will play two games on February 13, one against local police and firefighters and one game against citizens who have a passion for softball. This event will promote Collier County as a veteran friendly sports tourism destination as well as inspire people with disabilities to achieve goals that that may not seem possible. The expenses to be paid for this event will be the field rental for North Collier Regional Park as well as event support for umpires, trainers and volunteer refreshments up to a total cost of$1,750.00. November 23, 2015 New Business 7-c 2 of 23 FISCAL IMPACT: Funding of up to $14,150.00 for these events is included in the BCC approved FY 16 Tourism Department budget in Fund 184 for Sports Marketing Event support. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATION: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Board of County Commissioners approve Tourist Development Tax Category `B" funding to support three upcoming FY 16 sports events up to $14,150.00 and make a finding that these expenditures promote tourism. Prepared By: Parker Medley, Sports Marketing Manager Attachments: Field Rental Applications November 23, 2015 `o,,«s coLNrr 3 of 23 NA I I S �i MAR(:o AN I) Par�fi� ( 1'ie l ,�ll�l�l Pi'h��y � � Ri' atii tvr ai�t.,�r�r.s mI l , ��-- rid):Cnax%N i"1)r:ii',Lei no:oas vaxams¢wan Athletic Field Tournament Application&Permit 1. Organization Making Request InfoSport Inc. 2. Non-Profit Tax ID No. Federal Tax ID No. 3. Today's Date I1/16/15 Website wwwanfo .ortinc.com 4. Contact Person/Responsible Party Julie Lanzillo,Ed.D. 5. Address P.O.Box 825 6. City Worcester State PA Zip 19490 7. Cell# Alternate# 8. Email: Jdlanzillo @inforposrtinc.com 9. Facility or Field Requested North Collier Regional Park 10. Name of Event InfoSport Inc.Soccer Combine 2016 11. #of Fields Requested_8(all) Sanctioning Organization InfoSport Inc. 12. Requested Tournament Date(s)_January 3-7,2016 13. Description of event/teams Soccer Combine with recently graduated collegiate players 14. Estimated Attendance 350 15. Estimated out-of—town visitors 350 16. Start Time 7:00 AM am/pm End Time 7:00 PM am/pm 17. History of Event(Past cities event has been held in,past participants,past number of participants and visitors,etc) Past citites have included other South Florida Destinations holding around 300 athletes and 50 coaches 18. Will a particular set-up or equipment be needed for your request? Yes/No If Yes Please Describe Normal Soccer activities,goals and lines painted for fields. November 23, 2015 New Business 7-c 4 of 23 Please read before signing. I understand this form is a request until it is approved. Requests must be received 90 days prior to tournament date requested unless otherwise approved and will be reviewed within 7-10 business days of being received. A non-refundable deposit may be due with this form. I understand submitting a request is NOT a guarantee of availability or approval. Requests will be reviewed based on Collier County Parks and Recreation policy,facility,and staff availability. Collier County Parks and Recreation reserves the right to deny any tournament which is deemed inappropriate. I have read the Collier County Parks and Recreation regulations and agree to adhere to them. This acknowledges that I have read the Athletic Field Usage Procedures,Rules and Rates. As the responsible party for the tournament,I will make all users aware of the rules and regulations associated with the use of the athletic field(s). I can assure that the Individual taking responsibility for the Tournament Application and Agreement is 21 years of age. I understand and will ensure that an authoritative representative of the organization,over the age of 21,will remain on premise for duration of the tournament. I understand that the organization is solely responsible for any and all supervision during tournament. I understand that the organization is solely responsible for determining whether the site is safe and appropriate for use prior to each use; and notify the Collier County Parks and Recreation Department of any known safety hazard. Safety includes protection of the resources as well as participants. It is fully understood and agreed that the representative and their organization guarantees to defend,indemnify and hold harmless the Collier County Parks and Recreation Department,its officers,employees,volunteers and agents against any and all liabilities,claims,damages,losses,costs and expenses(including reasonable attorneys' fees)arising indirectly or directly in connection with or under,or as a result of this agreement. It is also understood that the organization will provide and maintain at its own cost,insurance coverage as outlined in the Athletic Field Usage Procedures,Rules,and Rates. Printed Name of Responsible Party Signature of Responsible Party Date of Signature Title/Office(if applicable) Please sign and return this rental Application and Agreement to: Collier County Parks and Recreation/Tourism Attn: Sports Marketing 2660 N.Horseshoe Drive#105 Naples,Fl 34104 Phone: (239)252-6293 Fax: (239)252-2404 E-mail:ParkerMedley(a?,colliergov.net November 23, 2015 New Business 7-c 5 of 23 Rules & Regulations 1. Facility or outdoor area must be left in clean & adequate condition as determined by director or their designee 2. All County Ordinances and Parks &Recreation Rules must be adhered to at all times. 3. Prohibited at facility and outdoor area are fires in undesignated areas, alcohol, and any act or behavior that may be displeasing to the public's enjoyment. 4. Group or individual(s)to whom a rental is issued shall be liable for any loss,damage,negligence or injury sustained by other person(s)in their party. 5. The Director or designee has the authority to revoke any valid rental for violation of Rules or Ordinances, or County need or other valid causes. A minimum of six weeks' notice to permittee shall be given if the County requires the use of the facility. 6. Event Organizers will have access only to the designated event areas identified in the site plan. 7. Agree to comply with Title 1 and Title 11 of the Americans with Disability Act regarding non- discrimination on the basis of disability in employment and in state and local government services, in the course of providing any services funded in whole,or in part,by Collier County 8. Event management is responsible for the cleanup of trash and debris within the event area and parking areas, during the entire event. Please inform all staff and participants to properly dispose of trash and any waste they may have. 9. Agree to return the event site to Collier County Parks and Recreation Department in an"as was" condition. Provide for the repair or cost of repairs for excessive damage to the event site caused by applicant and/or sub-contractors before, during the event, and until fully vacated. 10. Agree to obtain any necessary permits required by Collier County. 11. Agree to comply with all applicable local, state, and federal regulations. 12. Agree to provide overall tournament directors to oversee scheduling,registration, and marketing. 13. Agree to provide site director for each event and site. 14. Agree to provide site plan if asked by Collier County employee 15. Agree to provide all equipment and materials necessary to run a tournament. 16. Agree to provide a detailed plan if charging an admission fee. 17. Agree to provide certificate(s)of insurance prior to even starting as additional insured for the entirety of the event including the following language: Collier County Board of County Commissioners 3299 East Tamiami Trail,Naples, and FL. 34112 18. General liability requirements as follows: Provide Collier County with proof of a comprehensive General Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,000,000.00 Auto,bodily injury,property damage, workers comp,employers liability(minimum$100,000) 19. Agree to provide for staff recruitment and management of the event 20. Agree to provide volunteer recruitment and management at the event. 21. Agree that Collier County assumes no liability for the recruitment, selection,background screening of non-county special event management, staff, volunteers, coaches,youth leaders, and others. 22. All noise,music, and sound must be kept to an acceptable level that does not jeopardize the health, welfare or safety or degrade the quality of life of park users and the community. An acceptable level of public noise, music and sound will be determined by the Collier County Parks and Recreation Department Director or designee. November 23, 2015 New Business 7 c 6 of 23 23. Provide County Staff with a schedule of event setup, operations, and break-down dates and times at least 3 days prior to event. 24. Agree to pay the full amount of the rental fee within 30 days of conclusion of event. 25. I,the applicant, agree to indemnify and hold harmless Collier County, the County Park and Recreation Department and any employee of Collier County against any and all claims by or on behalf of any person or legal entity arising from Applicant's use of premises the conduct of Applicant's business or from any activity permitted by the Applicant in or about the premises, and will further indemnify and hold harmless the County,it's Departments and Employees against performance of any agreements on the Applicant's part, or arising from any act of negligence of the Applicant, or any of the Applicant's agents, contractors,employees, or licensees, and from and against all costs, attorney's fees, expenses and liabilities incurred in or about any claim or proceeding brought thereon. I have read and fully understand all Rules and Regulations as stated above: X Signature of Applicant,or Parent/Guardian if under 18 years of age (If signing for Organization, sign name/authority) Date Approved By Parks and Recreation Department Official November 23, 2015 New Busk-toss 7 c Office Use Only 7 of 23 644 418 10 {070 6g tYr ilj fitif t r " titg ifri }T 1' :� f l:$:fitil:tfi:f:,IakilrYtltk(t.41rtljlb'lli-4eli:* -ittrt-tgttttgit::,,i,h,:.a:i.i.41:f:4.'f.i.-,.-r - .L:'f,i'...,:'_4':'(-.-,--'.:.'"._-....'::--.-.'---- .-. .1. :. i,, z;w r 'A`'• e 61ll"'--x�. y�.�'mss ^ 7 ""'' * '" ';; 1,. fYc ti.., _x . �Nt,aL4 --.2.-. ,� ✓ a , r• zr.s � kd tiez v 5 x ". tars g 'fix -z ":,t 0,1 . 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Cs s ,e.-,frr- ,.�' r"�+'�k s!' r r( .,Tarp r.- � -t ,� ;'a° -,'z::X r # �`��' ` r F^'r�-y :*,,,w 41'' 6 S y,y r s'^.,, y �- ",-v-cA � ` f.,^,� nay. y :r+ .l' 612 : r{r - ': 0 tr ^+. x^' -�.r- t r x: f c„,rl .ar s dry"' -c r r » ''c-?,.v-x.,,r�. � w @c r 3r 'a: ,✓r.� J' r, ,-.ru+ r • F t a r s-t uF -'' "�'� uaaR� i "',S'" ran✓, r - x t rZ. f r �I f G�I �,. y •AeE"C� Yl r� � ;`�.`�'.G<.� .re. .s.. {�c.� f� i.Un..� ���n'"'7�.rs�r'� .SF' ,F,y r- i , i; w �.crr-�rte' xs{t k , r r :: : �.. r.:= a ..^`"mr €? o'q. `""''S" ,c. }.„�3 �5 �ae2��c"-rt�-i�u i �i. ,-�.::>a3a��tiy f � r *'"w- ! rt - �,.r ate-6 .tt{�,..^,. , ✓ r .? -c r .r x31 t 1 > -� k "` x : k- M„ >a, e' '..r i 2` 7 cr s i � *, $0 ti �-kr r .e'. ,< ✓ �� � � ,`r- y i - 'kw K2'a � 4 w E.1 4 J � . r ,J .ar. y , 1 f d A Y ,i f V._�'Y :.u1;;4 x g k ' , - - r r l f t r - k _y y� r"P 4 . ,z=t r C 2v r 'si_s fir y ms 1 ti et-, _ z / .„ ,a W � - ' Y fY {C.r 7 * ' X 3 lt R y Y+ ' 1 N ' ,� I ';', '�b yrTh 5 y,41 Y . Y N - '�.e N 3a Ftr. .cam 6;-;ry .3ihGi,„ •,+ - 0 - 1. x.xs*,�`r,', a . as."i.'n, ;• A 3 r�Y { 3 y **. ice+ g �." "'z '+3;Wh b ^xx ` ,,,, fi 7,'1. ° ?,r 3 Sfkx'r ` wa g 7- 'S' x. ,rs`” �z G r 02.,! b s r F . � , ar rF, x a $ „ x. Yf . November 23, 2015 New Business 7-c 8 of 23 Athletic Field Tournament Rates The Collier County Parks and Recreation Department offers a variety of athletic fields for tournaments. Our main facility is the North Collier Regional Park, but we offer fields throughout the County. Below is a list of athletic fields available for tournaments. Fees listed below include set-up, daily maintenance, and lighting. Fields could be available for other sports so please note that on your tournament application. Field& Fees Soccer/Lacrosse/Multi-Use Fields Field Locations Type of Fields Rental Fee Notes North Collier 8 Soccer/Multi-Use $1600 per day $3200 for two or three day events, $5,000 Regional Park for weekly rental Vineyard's 3 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park East Naples 2 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Golden Gate 1 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Immokalee Sports 3 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Complex day Collier Regional Park Veteran's 1 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Eagle Lakes 2 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Baseball Fields Field Locations Type of Fields Rental Fee Notes Veteran's 1 Baseball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Golden Gate 1 Baseball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Immokalee 1 Baseball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Little League Fields Field Locations Type of Fields Rental Fee Notes Golden Gate 1 Little League $100 per field,per *If rented as overflow for event at North Community Park Field day Collier Regional Park Max Hasse 1 Little League $100 per field,per *If rented as overflow for event at North Community Park Field day Collier Regional Park November 23, 2015 Ncw Busincss 7 c Softball Fields 9 of 23 Field Locations T •e of Fields Rental Fee Notes North Collier 5 Softball Fields $1250 per pday $750 for 2"d day, $500 for each subsequent Regional Park day,$100 per field for home run derby Eagle Lakes 1 Softball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park East Naples 1 Softball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Golden Gate 2 Softball Fields $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Max Hasse 2 Softball Fields $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Veteran's 3 Softball Fields $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Vineyard's 2 Softball Fields $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Indoor Gymnasiums Field Locations Type of Courts Rental Fee Notes North Collier 2 Courts $1 000 per day Regional Park Immokalee Sports 1 Gymnasium $500 per day Complex Golden Gate 1 Gymnasium $500 per day Community Center Other Athletic Facilities Field Locations Type of Facility Rental Fee Notes Sugden Park Whole Park Rental $800 (non-profit), $1200 (for-profit) East Naples 9 dedicated $500 per day *Other park's pickleball courts rent for Pickleball Court pickleball courts, $300 per day,per complex with the ability to add more temporary *Notes • Payment is due 30 days after your event November 23, 2015 New Business 7 c 10 of 23 telt cou,v4. p M NRk c) 1\1 Parks t tio Recreati5 [0110Par4 ii aid 116414011F10111 Pflt eV,Ve6 t r, Athletic Field Tournament Application&Permit 1. Organization Making Request C C.)Cr''''9(),rA S' PC)(AS (-Pt- SeS 2. Non-Profit Tax ID No, Federal Tax.ID No. 3. Today's Date 11 —*LS Website 0 re- ()or 5 p c,rt-s c 4. Contact Person/Responsible Party L e e C0 cc: tz... C' 5. Address 12_5 o,rt h 3 0,c-bck ot--; 1_19 6. City E 1 k(-cc-19e, State PA t Zip DLc) 11 7. cell it 6110 60S. 9381- Alternate# 8. Email: L Q i8 Corrilekr, 5 a4-c co, 9. Facility or Field Requested Mcprkri, Caltief e-eji•iDelext Per i< (5 occe,r) 10. Name of Event C r 11. #of Fields Requested (4 I-L,) Sanctioning Organization Ki Ct-A.c-A 12. Requested Tournament Date(s) Jc.in jc. çj 1O, 13. Description of event/teams Fi H 0( fe.,. Le-AS 14. Estimated Attendance . o 15. Estimated out-of—town visitors 1 (..)0 16. Start Time I s= („) (3)/Pni End Time q. 0 0 am/0 17. History of Event(Past cities event has been held in,past participants,past number of participants and visitors,etc) 18. Will a particular set-up or equipment be needed for your request? Yes/No If Yes Please Describe I e,,ot e, d c j c ce L rt<",.5 November 23, 2015 New Business 7-c Please read before signing. 11 of 23 I understand this form is a request until it is approved. Requests must be received 90 days prior to tournament date requested unless otherwise approved and will be reviewed within 7-10 business days of being received. A non-refundable deposit may be due with this form. I understand submitting a request is NOT a guarantee of availability or approval. Requests will be reviewed based on Collier County Parks and Recreation policy,facility,and staff availability. Collier County Parks and Recreation reserves the right to deny any tournament which is deemed inappropriate. I have read the Collier County Parks and Recreation regulations and agree to adhere to them. This acknowledges that I have read the.Athletic Field Usage Procedures,Rules and Rates. As the responsible party for the tournament,I will make all users aware of the rules and regulations associated with the use of the athletic field(s), I can assure that the Individual taking responsibility for the Tournament Application and Agreement is 21 years of age. I understand and will ensure that an authoritative representative of the organization,over the age of 21,will remain on premise for duration of the tournament. I understand that the organization is solely responsible for any and all supervision during tournament. I understand that the organization is solely responsible for determining whether the site is safe and appropriate for use prior to each use;and notify the Collier County Parks and Recreation Department of any known safety hazard. Safety includes protection of the resources as well as participants. It is fully understood and agreed that the representative and their organization guarantees to defend, indemnify and hold harmless the Collier County Parks and Recreation Department,its officers,employees,volunteers and agents against any and all liabilities,claims,damages,losses,costs and expenses(including reasonable attorneys' fees)arising indirectly or directly in connection with or under,or as a result of this agreement. It is also understood that the organization will provide and maintain at its own cost, insurance coverage as outlined in the Athletic Field Usage Procedures,Rules,and Rates. Printed Name of Responsible Party Signature of Responsible Party Date,of Signature Title/Office(if applicable) Please sign and return this rental.Application and Agreement to Collier County Parks and Recreation/Tourism Attn: Sports Marketing 2660 N.Horseshoe Drive#105 Naples,Fl 34104 Phone: (239)252-6293 Fax: (239)252-2404 E-mail:ParkerMedley@colliergov.net November 23, 2015 New-Business-7-e Rules & Regulations 12 of 23 1. Facility or outdoor area must be left in clean &adequate condition as determined by director or their designee 2. All County Ordinances and Parks&Recreation Rules must be adhered to at all times. 3. Prohibited at facility and outdoor area are fires in undesignated areas, alcohol, and any act or behavior that may be displeasing to the public's enjoyment. 4. Group or individual(s)to whom a rental is issued shall be liable for any loss, damage, negligence or injury sustained by other person(s)in their party. 5, The Director or designee has the authority to revoke any valid rental for violation of Rules or Ordinances, or County need or other valid causes. A minimum of six weeks' notice to permittee shall be given if the County requires the use of the facility. 6. Event Organizers will have access only to the designated event areas identified in the site plan. 7. Agree to comply with Title 1 and Title 11 of the Americans with Disability Act regarding non- discrimination on the basis of disability in employment and in state and local government services,in the course of providing any services funded in whole, or in part,by Collier County 8. Event management is responsible for the cleanup of trash and debris within the event area and parking areas, during the entire event. Please inform all staff and participants to properly dispose of trash and any waste they may have. 9. Agree to return the event site to Collier County Parks and Recreation Department in an"as was" condition. Provide for the repair or cost of repairs for excessive damage to the event site caused by applicant and/or sub-contractors before,during the event, and until fully vacated. 10: Agree to obtain any necessary permits required by Collier County. 11. Agree to comply with all applicable local, state,and federal regulations. 12. Agree to provide overall tournament directors to oversee scheduling,registration, and marketing. 13. Agree to provide site director for each event and site 14. Agree to provide site plan if asked by Collier County employee 15. Agree to provide all equipment and materials necessary to run a tournament. 16. Agree to provide a detailed plan if charging an admission fee. 17. Agree to provide certificate(s) of insurance prior to even starting as additional insured for the entirety of the event including the following language: Collier County Board of County Commissioners 3299 East Tamiami Trail,Naples, and FL. 34112 18, General liability requirements as follows: Provide Collier County with proof of a comprehensive General Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,000,000.00 Auto,bodily injury,property damage, workers comp,employers liability(minimum $100,000) 19. Agree to provide for staff recruitment and management of the event 20. Agree to provide volunteer recruitment and management at the event. 21. Agree that Collier County assumes no liability for the recruitment, selection,background screening of non-county special event management,staff,volunteers, coaches, youth leaders, and others. 22. All noise,music, and sound must be kept to an acceptable level that does not jeopardize the health, welfare or safety or degrade the quality of life of park users and the community. An acceptable level of public noise, music and sound will be determined by the Collier County Parks and Recreation Department Director or designee. November 23, 2015 New Business 7-c 23. Provide County Staff with a schedule of event setup, operations, and break-down dates anti anYtfitg at least 3 days prior to event. 24. Agree to pay the full amount of the rental fee within 30 days of conclusion of event. 25. I, the applicant, agree to indemnify and hold harmless Collier County, the County Park and Recreation Department and any employee of Collier County against any and all claims by or on behalf of any person or legal entity arising from Applicant's use of premises the conduct of Applicant's business or from any activity permitted by the Applicant in or about the premises, and will further indemnify and hold harmless the County, it's Departments and Employees against performance of any agreements on the Applicant's part,or arising from any act of negligence of the Applicant, or any of the Applicant's agents, contractors, employees, or licensees, and from and against all costs, attorney's fees, expenses and liabilities incurred in or about any claim or proceeding brought thereon. I have read and fully understand all Rules and Regulations as stated above: X Signature of Applicant, or Parent/Guardian if under 18 years of age (If signing for Organization, sign name/authority) Date Approved By Parks and Recreation Department Official 9 November 23, 2015 New Business 7-c Office Use Only 14 of 23 The fields listed below are approved for use durinh the listed tirrios. r1744— the organization. Permits are valid only in accordance to the park district Approved by Y-. pp Y -- -- - - - ---- Title_ DLsapproved by Tltle t; Printed Name Phone-- Number . • • Facility Field(s): — - Times: 'Iota] Amount Due Date Total is Due Dut Paid Admission Fee: Deposit Due:Yes or No If yes, amount: Hotriai .F. November 23, 2015 New-Business-7-e 15 of 23 Athletic Field Tournament Rates The Collier County Parks and Recreation Department offers a variety of athletic fields for tournaments. Our main facility is the North Collier Regional Park,but we offer fields throughout the County. Below is a list of athletic fields available for tournaments. Fees listed below include set-up, daily maintenance, and lighting. Fields could be available for other sports so please note that on your tournament application. Field& Fees Soccer/Lacrosse/Multi-Use Fields Field Locations Type of Fields Rental Fee Notes North Collier 8 Soccer/Multi-Use $1600 per day $3200 for two or three day events, $5,000 Regional Park for weekly rental Vineyard's 3 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park East Naples 2 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Golden Gate 1 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Immokalee Sports 3 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Complex day Collier Regional Park Veteran's 1 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Eagle Lakes 2 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Baseball Fields Field Locations Type of Fields Rental Fee Notes Veteran's 1 Baseball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Golden Gate 1 Baseball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Immokalee 1 Baseball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Little League Fields Field Locations T •e of Fields Rental Fee Notes Golden Gate 1 Little League $100 per field,per *If rented as overflow for event at North Community Park Field day Collier Regional Park Max Hasse 1 Little League $100 per field,per *If rented as overflow for event at North Community Park Field day Collier Regional Park November 23, 2015 Softball Fields 16 of 23 Field Locations T t e of Fields Rental Fee Notes North Collier 5 Softball Fields $1250 per pday $750 for day, $500 for each subsequent Regional Park day, $100 per field for home run derby Eagle Lakes 1 Softball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park East Naples 1 Softball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Golden Gate 2 Softball Fields $100 per field,per *If rented as overflow for event at North Community Park _ day Collier Regional Park Max Hasse 2 Softball Fields $100 per field,per u *If rented as overflow for event at North Community Park _ day Collier Regional Park Veteran's 3 Softball Fields $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Vineyard's 2 Softball Fields $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Indoor Gymnasiums Field Locations T •e of Courts Rental Fee Notes North Collier 2 Courts $1000 per day Regional Park. Immokalee Sports 1 Gymnasium $500 per day Complex Golden Gate 1 Gymnasium $500 per day Community Center Other Athletic Facilities Field Locations Type of Facility Rental Fee Notes Sugden Park Whole Park Rental $800(non-profit), $1200(for-profit) East Naples 9 dedicated $500 per day *Other park's pickleball courts rent for Pickleball Court pickleball courts, $300 per day, per complex with the ability to add more temporary *Notes • Payment is due 30 days after your event November 23, 2015 New Business 7-c 0`.oft co1,Nrr 17 of 23 N;APLC \I:AIt t:C) IJI VNID Parks & ' a Recreation 01111iei1 ( iiii P i.\` ul? 104114016 P/,!Comm t D/,rnctr Athletic Field Tournament Application&Permit 1. Organization Making Request t.-1(j�,/ - d ,......)ci. t i c r Am p V e J oc}-6001 •-—co_vv.. 2. Non-Profit Tax ID No. Federal Tax ID No. 3. Today's Date al_ - -16 Website -til0Vntieawo.fri'vrAMPufe SO064 'f ect M, Or 4. Contact Person/Responsible Party 'D G.V i ek '\G.-ir i 5 1�'L °-- 5. Address 6. City State Zip - 7. Cell# (r1 C�3) 5 9 ._ �-Jc&L Alternate# C`i 0 3.) LI 3 LI - ' 1.55 8. Email: DA,V U 1 h e:.- t.✓C - ct,S1 , 0 r5 9. Facility or Field Requested kt C: i+14 C.q L i e,,(- So f+-6 j) C c.vin Q cit- 10. Name of Event LA-JO Jsld r cj L✓[,re i or A t\` y C&.r i t (s) 11. #of Fields Requested T Sanctioning Organization ("JUJ(lct-c..d. L+-)cicri-car A.riot putee Sca(-2 1-6 R it 4-ec.r-v. 12. Requested Tournament Date(s) r- , 1 3 D , 13. Description of event/teams SO r-1-6 c i:t k c, rn c. i u 1/ ✓rvci ect L.-) ert o 'S 14. Estimated Attendance 3 C=)C) 15. Estimated out-of--town visitors 3 C)C) 16. Start Time Li 0 CJ am/a) End Time . C,0 am/i9 17. History of Event(Past cities event has been held in,past participants,past number of participants and visitors,etc) r► G 1`4-i r S cLc rw s S -,n,c 0.54i p ac,rt.-cc i P o.crc s ckle_ 18. Will a particular set-up or equipment be needed for your request? Yesd > If Yes Please Describe it November 23, 2015 New Business 7-c 18 of 23 Please read before signing. I understand this form is a request until it is approved. Requests must be received 90 days prior to tournament date requested unless otherwise approved and will be reviewed within 7-10 business days of being received. A non-refundable deposit may be due with this form. I understand submitting a request is NOT a guarantee of availability or approval. Requests will be reviewed based on Collier County Parks and Recreation policy,facility,and staff availability. Collier County Parks and Recreation reserves the right to deny any tournament which is deemed inappropriate. I have read the Collier County Parks and Recreation regulations and agree to adhere to them. This acknowledges that I have read the Athletic Field Usage Procedures,Rules and Rates. As the responsible party for the tournament,I will make all users aware of the rules and regulations associated with the use of the athletic field(s). I can assure that the Individual taking responsibility for the Tournament Application and Agreement is 21 years of age. I understand and will ensure that an authoritative representative of the organization,over the age of 21,will remain on premise for duration of the tournament. I understand that the organization is solely responsible for any and all supervision during tournament. I understand that the organization is solely responsible for determining whether the site is safe and appropriate for use prior to each use; and notify the Collier County Parks and Recreation Department of any known safety hazard. Safety includes protection of the resources as well as participants. It is fully understood and agreed that the representative and their organization guarantees to defend,indemnify and hold harmless the Collier County Parks and Recreation Department,its officers,employees,volunteers and agents against any and all liabilities,claims, damages,losses,costs and expenses(including reasonable attorneys' fees) arising indirectly or directly in connection with or under,or as a result of this agreement. It is also understood that the organization will provide and maintain at its own cost,insurance coverage as outlined in the Athletic Field Usage Procedures,Rules,and Rates. Printed Name of Responsible Party Signature of Responsible Party Date of Signature Title/Office(if applicable) Please sign and return this rental Application and Agreement to: Collier County Parks and Recreation/Tourism Attn: Sports Marketing 2660 N.Horseshoe Drive#105 Naples,Fl 34104 Phone: (239)252-6293 Fax: (239)252-2404 E-mail: ParkerMedley @colliergov.net November 23, 2015 New Business 7-c 19 of 23 Rules & Regulations 1. Facility or outdoor area must be left in clean& adequate condition as determined by director or their designee 2. All County Ordinances and Parks &Recreation Rules must be adhered to at all times. 3. Prohibited at facility and outdoor area are fires in undesignated areas, alcohol, and any act or behavior that may be displeasing to the public's enjoyment. 4. Group or individual(s)to whom a rental is issued shall be liable for any loss, damage,negligence or injury sustained by other person(s) in their party. 5. The Director or designee has the authority to revoke any valid rental for violation of Rules or Ordinances , or County need or other valid causes. A minimum of six weeks' notice to permittee shall be given if the County requires the use of the facility. 6. Event Organizers will have access only to the designated event areas identified in the site plan. 7. Agree to comply with Title 1 and Title 11 of the Americans with Disability Act regarding non- discrimination on the basis of disability in employment and in state and local government services,in the course of providing any services funded in whole, or in part,by Collier County 8. Event management is responsible for the cleanup of trash and debris within the event area and parking areas, during the entire event. Please inform all staff and participants to properly dispose of trash and any waste they may have. 9. Agree to return the event site to Collier County Parks and Recreation Department in an"as was" condition. Provide for the repair or cost of repairs for excessive damage to the event site caused by applicant and/or sub-contractors before, during the event, and until fully vacated. 10. Agree to obtain any necessary permits required by Collier County. 11. Agree to comply with all applicable local, state, and federal regulations. 12. Agree to provide overall tournament directors to oversee scheduling,registration,and marketing. 13. Agree to provide site director for each event and site. 14. Agree to provide site plan if asked by Collier County employee 15. Agree to provide all equipment and materials necessary to run a tournament. 16. Agree to provide a detailed plan if charging an admission fee. 17. Agree to provide certificate(s) of insurance prior to even starting as additional insured for the entirety of the event including the following language: Collier County Board of County Commissioners 3299 East Tamiami Trail,Naples,and FL. 34112 18. General liability requirements as follows: Provide Collier County with proof of a comprehensive General Liability Policy. Limits: $1,000,000.00 Bodily Injury and property damage. $1,000,000.00 Auto,bodily injury,property damage, workers comp, employers liability(minimum$100,000) 19. Agree to provide for staff recruitment and management of the event 20. Agree to provide volunteer recruitment and management at the event. 21. Agree that Collier County assumes no liability for the recruitment, selection,background screening of non-county special event management, staff, volunteers, coaches,youth leaders, and others. 22. All noise,music, and sound must be kept to an acceptable level that does not jeopardize the health, welfare or safety or degrade the quality of life of park users and the community. An acceptable level of public noise,music and sound will be determined by the Collier County Parks and Recreation Department Director or designee. - November 23, 2015 New Busine°s 7 c Oof23 23. Provide County Staff with a schedule of event setup, operations, and break-down dates and times at least 3 days prior to event. 24. Agree to pay the full amount of the rental fee within 30 days of conclusion of event. 25. I,the applicant, agree to indemnify and hold harmless Collier County,the County Park and Recreation Department and any employee of Collier County against any and all claims by or on behalf of any person or legal entity arising from Applicant's use of premises the conduct of Applicant's business or from any activity permitted by the Applicant in or about the premises, and will further indemnify and hold harmless the County,it's Departments and Employees against performance of any agreements on the Applicant's part, or arising from any act of negligence of the Applicant, or any of the Applicant's agents, contractors, employees, or licensees, and from and against all costs, attorney's fees, expenses and liabilities incurred in or about any claim or proceeding brought thereon. I have read and fully understand all Rules and Regulations as stated above: X " Signature of Applicant, or Parent/Guardian if under 18 years of age (If signing for Organization, sign name/authority) Date Approved By Parks and Recreation Department Official November 23, 2015 New Business 7-c Office Use Only 21 of 23 •1. e lteldslisted below are ap r�ovAd fob-u5 -ui=ing the li ted times , r i 1 ri, ;S JJ1 li'ganization. Pertfl ,ajt yali.d only in accordance to the park , 4r,.%'" _:- ' - ,G- lads 1 A,^y:g I7Jt Appraved by ti Disapproved by —� _ rtla ' Printed Name � �� E' - �' �` ': 4 .- x 3 t o-^ re. -„.'e!` W/ ,j' "•�° -Mint Due Date Tot r � J✓' � ¢ ,.�,mss=' - ' 1 . :'.. kk 1r 0,-a s p :S"41 - >,,� ..,:,-6. -'” �- � ,,. R ba,_r) fj _rr r�- } _ De. .osit Due: Yes•°or No If en,: :� ' te .., ,.""'- ;R Y .iw I, . r. e ' � 4 c .,,3 it •sS ,�r+y,' i 4 :.reek ; grN./-1 r ';�... �' '�✓ $ ,rte .er::. 4f. 3 yF. "v x„.+✓s v �P.4 •'.'s s� •. �'` ,..may:. ,�� �, .' ' s you•,:R W"...". - > x ,',,. 4'• ate. ,,, 1'1,A t? - November 23, 2015 New Business 7-c 22 of 23 Athletic Field Tournament Rates The Collier County Parks and Recreation Department offers a variety of athletic fields for tournaments. Our main facility is the North Collier Regional Park, but we offer fields throughout the County. Below is a list of athletic fields available for tournaments. Fees listed below include set-up, daily maintenance, and lighting. Fields could be available for other sports so please note that on your tournament application. Field& Fees Soccer/Lacrosse/Multi-Use Fields Field Locations Type of Fields Rental Fee Notes North Collier 8 Soccer/Multi-Use $1600 per day $3200 for two or three day events, $5,000 Regional Park for weekly rental Vineyard's 3 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park East Naples 2 Soccer/Multi-Use $100 per field, per *If rented as overflow for event at North Community Park day Collier Regional Park Golden Gate 1 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Immokalee Sports 3 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Complex day Collier Regional Park Veteran's 1 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Eagle Lakes 2 Soccer/Multi-Use $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Baseball Fields Field Locations Type of Fields Rental Fee Notes Veteran's 1 Baseball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Golden Gate 1 Baseball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Immokalee 1 Baseball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Little League Fields Field Locations Type of Fields Rental Fee Notes Golden Gate 1 Little League $100 per field,per *If rented as overflow for event at North Community Park Field day Collier Regional Park Max Hasse 1 Little League $100 per field,per *If rented as overflow for event at North Community Park Field day Collier Regional Park November 23, 2015 New Business 7-c Softball Fields 23 of 23 Field Locations Type of Fields Rental Fee Notes North Collier 5 Softball Fields $1250 per pday $750 for 2nd day, $500 for each subsequent Regional Park day, $100 per field for home run derby Eagle Lakes 1 Softball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park East Naples 1 Softball Field $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Golden Gate 2 Softball Fields $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Max Hasse 2 Softball Fields $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Veteran's 3 Softball Fields $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Vineyard's 2 Softball Fields $100 per field,per *If rented as overflow for event at North Community Park day Collier Regional Park Indoor Gymnasiums Field Locations Type of Courts Rental Fee Notes North Collier 2 Courts $1000 per day Regional Park Imrnokalee Sports 1 Gymnasium $500 per day Complex Golden Gate 1 Gymnasium $500 per day Community Center Other Athletic Facilities Field Locations Type of Facility Rental Fee Notes Sugden Park Whole Park Rental $800(non-profit), $1200 (for-profit) East Naples 9 dedicated $500 per day *Other park's pickleball courts rent for Pickleball Court pickleball courts, $300 per day,per complex with the ability to add more temporary *Notes • Payment is due 30 days after your event November 23, 2015 New Business 7-d 1 of 5 EXECUTIVE SUMMARY Recommend approval of Tourist Tax Category `B" funding to sponsor two upcoming December 2015 sports events, The Gulfshore Holiday Hoopfest and The Naples Holiday Shootout,.totaling $12,500.00 and make a finding that these expenditures promote tourism. OBJECTIVE: Approve funding support for managing and promoting two upcoming sports events in Collier County during December,2015. CONSIDERATIONS: Collier County is hosting the following sports events in December 2015. These basketball events will take place at Golden Gate High School, Barron Collier High School, and St. John Neumann High School. The Sports Marketing staff proposes that Collier County sponsor each of these two (2) events. Sponsorship of events is an authorized expenditure of tourist tax revenue with a finding that the expenditure of funds promotes tourism. The Gulfshore Holiday Hoopfest will take place on December 27-30, 2015. This Boy's Basketball Tournament includes 18 teams, 10 of which are out of market. Two teams are from out of state. This tournament also serves as a recruiting tool for many college coaches who will be in attendance. This year the tournament has expanded to two sites due to more out of market teams wanting to participate. We expect this tournament to keep expanding in future years. Last year this tournament attracted 450 visitors, with an economic impact of$259,200.00 and 300 hotel room nights in Collier County. Our sponsorship for this year's event will be$5,000.00. In exchange, the "Athletes in Paradise"sports marketing logo will be featured on signage in the gym, a prominent location on the www.holidayhoopfest.com and in all tournament promotional information to promote our destination with the added benefit toward future basketball events. The Naples Holiday Shootout will take place on December 29-31, 2015. This Girl's Basketball Tournament includes 15 teams, 14 of which are out of market, and 10 teams are from out of state. This is the most prestigious Girl's basketball tournament in the nation featuring many of the top junior prep players in the United States. This tournament also serves as a recruiting tool for many college coaches who will be in attendance (last year 36 colleges sent coaches). Last year this tournament attracted 801 visitors, and economic impact of$443,475.00 and 500 room nights to Collier County. The sponsorship for this year's tournament will be $7,500.00 which entitles us to present the championship event awards, two promotional banners hanging in the gymnasium, a full page advertisement in the tournament program, promotional PA announcements during the games, an additional full page ad in the college coaches booklet, our "Athletes in Paradise" logo streamed live during the tournament, and a 30 second advertisement during each live streamed game. This promotion will help promote our area as a top winter escape for Girl's youth basketball. FISCAL IMPACT: Funding of $12,500 for these events is included in the BCC approved FY 16 Tourism Department budget in Fund 184 for Sponsorships. Sponsorships will be paid to each tournament's organizer as indicated in the attached sponsorship packages. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATION: This item has been approved as to form and legality and requires majority vote for approval.—CMG November 23, 2015 New Business 7-d 2 of 5 RECOMMENDATION: That the Board of County Commissioners approve Tourist Development Tax Category "B" funding to support two December 2015 sports events for $12,500 and make a finding that these expenditures promote tourism. Prepared By: Parker Medley, Sports Marketing Manager Attachments: Sponsorship Packet for Gulfshore Holiday Hoopfest Sponsorship Packet for Naples Holiday Shootout " -tuber 23, 2015 _= Business 7-d The Gulfshore Holiday Hoopfest 3 of 5 Golden Gate High School 2925 Titan Way Gut - - hors Naples, FL 34116 Holiday Hoopfest Pete Seitz,AD GGH Sa seitzpe @collierschools.com "d" Tim Estes,Tournament Director estesti @collierschools.com Dear Mr. Medley, The prestigious basketball tournament,the Gulfshore Holiday Hoopfest, is an 18 team tournament that will take place December 26-30, 2015. With the expanded format,games will be played at Golden Gate High School and Barron Collier High School. GGHS Athletic Director, Pete Seitz and a group of local community partners will act as the Hoopfest's board of directors. As was the case in the previous years, local teams from Collier County will be invited to play, as well as teams from around the state of Florida and beyond. The goals of the Holiday Hoopfest are straight forward: • promote high school boys basketball in Collier County; • create a competitive holiday tournament for all teams involved; • raise funds for student-athletes at Golden Gate High School(80%economically needy) The sponsorship money from the Naples, Marco Island, Everglades CVB,will be used to help offset the follow cost: • $5,000 in officials cost • $1,200 in Athletic Trainer • $1,500 CSO • $700 FHSAA/NFHS • $4,000 workers • $2,000 Team Shirts • $500 Web cast GGH and the Gulfshore Holiday Hoopfest will provide the CVB with: • Signage in gym • Info on holidayhoopfest.com web page • Logo on all tournament info • Ability to provide out of town participants information of the local area. Again, I want to thank the CVB,without community support,the Gulfshore Holiday Hoopfest would not be possible. 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O 0 N O o m O o m 0 c 0 zMS > O O '.'i _ o C O N a0 N as a0 QO ti V] Z CD Q a = O O -0 O > d '? '—� a 0 0 �6 t O 2 E .-`p � 8 C E �p t F-I 1„1 E -'- O C 6 Cam' ", C } R! a_ a - F-.) v> W a.? c.0 H _cac) E 2F - 0c, - Z aci00 •° a) A (DE � ° a an ° oa> N aa) o ° a ° aa)i Pi C7 W z UE T � Eoo0O ,., ETnc � E c � (Dc Z NEcnc an C7 N W coOom0 � E H 000 O 00o °) o i- a ? TO0) O O 00 � oaa I�1 O Z Z c/) o E c d o ,5 v) o o E c a- 8 E U I E c L S E 7, E N O L- 8 E E m 0 d 8 E H �+ H O D J '- c N o > O _o o - coo 0 coo D o c .0 o a 0 c c .0 o 0• V] H O OCNQ o t co Q.N c O HS N O N sp O W Q N N • O C O O_C co O > O c U CO N»N m a S O c a) > O>a) U Zr.)a 0.i O N > O O 'O -O -o c -a O a Q a — Q Q �U O J C l November 23, 2015 New Business 7-e 1 of 49 EXECUTIVE SUMMARY Recommendation to award RFQ #6477 to Atilus for Internet Marketing Services make a finding that this expenditure promotes tourism. OBJECTIVE: To award RFQ # 6477 for Internet Marketing Services on behalf of the Tourism Division. CONSIDERATIONS: RFQ # 6477 for Internet Marketing Services was publicly advertised on August 27, 2015. E-mail notices were sent to 1,475 firms with 56 firms downloading the full solicitation package. 15 responses were received by the due date of September 15, 2015. One bidder was found non-responsive. The result of the RFQ solicitation responses are summarized on the attached bid tab sheet. Staff recommends award of this solicitation to the lowest responsive bidder, Atilus, located in Bonita Springs, FL. Upon TDC recommendation, staff will request a Purchase Order to support one Fiscal Year of this service from Atilus. FISCAL IMPACT: The Monthly Service Fee of $2,250 ($27,000 for 12 months) and the Google AdWords monthly cost of$650 ($7,800 for 12 months) for a total of$34,800 is covered in the BCC approved FY 16 budget in Fund 184, Contracted Services. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management plan from this action. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. —CMG RECOMMENDATION: That the Board of County Commissioners awards RFQ #6477 to Atilus for Internet Marketing Services at an annual cost of$34,800 and make a finding that this expenditure promotes tourism. Prepared by: Jack Wert, Tourism Director Attachments: RFQ for Internet Marketing Services; Atilus response; Bid Tab sheet November 23, 2015 New Business 7-e 2 of 49 Coter County Administrative Services Department Procurement Services Division INVITATION TO BID Date: August 27, 2014 From: Brenda Brilhart, Procurement Strategist (239) 252-8446 (Telephone) (239) 252-6697 (FAX) BrendaBrilhart@colliergov.net (Email) To: Prospective Vendors Subject: Solicitation: 15-6477 Internet Marketing As requested by the Division of Tourism, the Collier County Board of County Commissioners Purchasing Department has issued this ITB for the purpose of obtaining fair and competitive responses. Please refer to the Public Notice included in this document for the opening date and time and any applicable pre-ITB conference. All questions regarding this ITB must be submitted online on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. All responses to questions will be posted on the website with electronic notification to all prospective vendors. We look forward to your participation in Collier County's competitive procurement process. cc: Jack Wert, Director 0 Prowenent Servces Oi eson•3327 Tanana'Rai East•Naples,Florida 34112-4901•233252-8407•warn ooliergov net/procurementsedaces 1TB 15-6477 Internet Marketing 1 November 23, 2015 New Business 7-e 3 of 49 Invitation to Bid Index Public Notice 3 Exhibit I: Scope of Work, Specifications and Response Format 4 Exhibit II: General Bid Instructions 7 Exhibit III: Standard Purchase Order Terms and Conditions 12 Exhibit IV: Additional ITB Terms and Conditions 15 Attachment 1: Vendor Submittal-Vendor's Non-Response Statement 21 Attachment 2: Vendor's Check List 22 Attachment 3: Vendor Submittal- Bid Response Form 23 Attachment 4: Vendor Submittal—Local Vendor Preference Affidavit 25 Attachment 5: Vendor Submittal--Immigration Affidavit 26 Attachment 6: Vendor Substitute W—9 27 Attachment 7: Vendor Submittal - Insurance and Bonding Requirements 28 1 l ITB 15-6477 Internet Marketing 2 November 23, 2015 New Business 7-e 4 of 49 Colter County Administrative services Departrnent Procurement Services Division Public Notice Sealed bid responses for Solicitation 15-6477 Internet Marketing, will be received either electronically at www.collergov.net or hard copy submitted to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112 until 2:30 PM, Collier County local time on September 15, 2015. Solicitation responses received after the stated time and date will not be accepted. 15-6477 Internet Marketing A pre-bid conference will not be held for this ITB. All questions regarding this ITB must be submitted online on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. All responses to questions will be posted on the website with electronic notification to all prospective vendors. All solicitation responses must be made on the official ITB response forms included and only available for download from the Collier County Purchasing Department Online Bidding System website noted herein. ITB Documents obtained from sources other than Collier County Purchasing may not be accurate or current. Collier County encourages vendors to utilize recycled paper on all manual bid response submittals. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BY: /s/Joanne Markiewicz Director, Procurement Services Division Publicly posted on the Collier County Purchasing Department website: www.colliergov.net/purchasing and in the lobby of the Purchasing Building on August 27, 2015. ITB 15-6477 Internet Marketing 3 November 23, 2015 New Business 7-e 5 of 49 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Tourism Division (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, "County") has issued this Invitation to Bid (hereinafter, "ITB")with the intent of obtaining bids from interested and qualified firms in accordance with the terms, conditions and specifications stated or attached. The Vendor, at a minimum, must achieve the requirements of the Scope of Work and specifications stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Purchasing Policy. Brief Description of Purchase Monthly Internet Marketing Services for Naples, Marco Island, Everglades CVB. Historically, County departments have spent approximately$50,000 annually. Scope of Services Listed below are the services that the Naples, Marco Island, Everglades Convention &Visitors Bureau (CVB) requires in monthly Internet Marketing Services. The successful vendor will provide consultation each month, inclusive of both phone and/or in person meetings, to discuss strategy, implementation and the effectiveness of the CVB's search engine optimization (SEO) and Pay per Click (PPC) programs. SEO Services • Website on-page optimization • Internal Linking Optimization • Ongoing Keyword research • SEO sculpting, development & maintenance • HTML & Crawl Analysis • Meta Tag Optimization • Title, description, and keyword Meta data optimization • Alternate Image Tag Optimization • Effective use of core search engine optimization strategies • Ongoing Effective Link Building • Inbound link evaluation and generation • Google Places Maintenance (Local Search & Business Listings) • Content generation including editorial creation for web use • Monthly detailed report of actions and results Google PPC (Adword) Services • Bid placement & monitoring • GEO Targeting accounts • PPC Competitor analysis • Quality score optimization • Negative keyword management • Ad text management • Monthly detailed reporting of performance *NOTE: If other services are to be considered or are available, please include this list on a separate sheet of paper and submit to BrendaBrilhart(c colliergov.net five days prior to bid due date. ITB 15-6477 Internet Marketing November 23, 2015 New Business 7-e 6 of 49 Service Fees: The CVB requests a monthly service fee to cover all SEO Services including monthly reporting, follow up and consultation billed on a monthly basis. The CVB requests a monthly budgeted fee for Google AdWords (Sponsored Listings) that will be pre-billed to the CVB and managed by the vendor with a minimum expenditure of $1,000 per month. All unused monthly service time & Google funds will rollover each month and be credited to the CVB's account. Award Criteria ITB award criteria is as follows: • All questions on the Bid document shall be answered as to price(s), time requirements, and required document submissions. • Award shall be based upon the responses to all questions on the Bid Response Page(s). • Further consideration may include but not be limited to, references, completeness of bid response and past performances on other County bids/projects. • Prices will be read in public exactly as input on the electronic bid response form or written on the manually submitted Bid Response Page(s)at the time of the bid opening; however, should an error in calculations occur whenever unit pricing and price extensions are requested, the unit price shall prevail. Mathematical miscalculations may be corrected by the County to reflect the proper response. • The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to the award of the solicitation. • It is the intent of Collier County to award to the lowest, qualified and responsive vendor(s) in accordance with the following methodology: total of all services. • Collier County reserves the right to select one, or more than one suppliers, however, it is the intent to select one firm. • The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation. Term of Contract The contract term, if an award(s) is/are made is intended to be for one (1) year with two one (1) year renewal options. Prices shall remain firm for the entire term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Timetable Event Date Issue Solicitation Notice 8/27/15 Last Date for Receipt of Written Questions 5:00 PM 9/8/15 Addendum Issued B 9/11/15 Solicitation Deadline Date and Time 3:00 PM 9/15/15 Anticipated Evaluation of Submittals Week of 9/15115 Anticipated Board of County Commissioner's Approval Date N/A if under$50,000 ITB 15-6477 Internet Marketing 5 November 23, 2015 New Business 7-e 7 of 49 Vendor Required Documents Submit the following forms with your bid package: • Attachment 2: Vendor's Check List • Attachment 3: Vendor Bid Response Form • Attachment 4: Local Vendor Preference • Attachment 5: Immigration Law Affidavit • Attachment 6: Vendor Substitute W-9 • Attachment 7: Insurance and Bonding Requirement Check Box if Service Provided Include this page with your bid package. SEO Services ❑ Website on-page optimization ❑ Internal Linking Optimization ❑ Ongoing Keyword research ❑ SEO sculpting, development & maintenance ❑ HTML & Crawl Analysis ❑ Meta Tag Optimization ❑ Title, description, and keyword Meta data optimization ❑ Alternate Image Tag Optimization ❑ Effective use of core search engine optimization strategies ❑ Ongoing Effective Link Building ❑ Inbound link evaluation and generation ❑ Google Places Maintenance (Local Search & Business Listings) ❑ Content generation including editorial creation for web use ❑ Monthly detailed report of actions and results Google PPC (Adword) Services ❑ Bid placement& monitoring ❑ GEO Targeting accounts ❑ PPC Competitor analysis ❑ Quality score optimization ❑ Negative keyword management ❑ Ad text management ❑ Monthly detailed reporting of performance ITB 15-6477 Internet Marketing 6 November 23, 2015 New Business 7-e 8 of 49 Exhibit II: General Bid Instructions 1. Purpose/Objective As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier County Board of County Commissioners Purchasing Department (hereinafter, the County) has issued this Invitation to Bid (hereinafter, the "ITB", or "Bid") with the sole purpose and intent of obtaining bid responses from interested and qualified firms in 'accordance with the terms, conditions, and specifications stated and/or attached herein/hereto. The successful vendor will hereinafter be referred to as the "Vendor'. All bids must be submitted on the Bid form furnished by the County noted in Attachments 2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly signed. Vendor is responsible to read and follow the instructions very carefully, as any misinterpretation or failure to comply with these instructions could lead to the bid submitted as being rejected as non-responsive. 2. Pricing Vendors must provide unit prices using the unit of measured specified by the County. All prices will remain firm for a period of one hundred and eighty (180) calendar days from date of bid opening. After award by the Board of County Commissioners, prices may only be adjusted as outlined in Exhibit I: Term of Contract. 3. Alternate Bid Pricing In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted price will be the basis for the rejection of the submitted bid response. All bids responses received without pricing for all alternates as listed will be considered technically non-responsive and will not be considered for award. 4. Discounts Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be considered in the award of tie bids. In no instance should payment terms less than fifteen (15) calendar days be offered. 5. Exceptions Vendors taking exception to any part or section of these specifications shall indicate such exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully comply with the specifications as written. The County, at its sole discretion, shall determine if the exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for rejection of bid proposal. 6. Addenda The County reserves the right to formally amend and/or clarify the requirements of the bid specifications where it deems necessary. Any such addendum/clarification shall be in writing and shall be distributed electronically to all parties who received the original bid specifications prior to the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through a notice of addendum or questions and answers to all vendors registered under the applicable commodity code(s) at the time when the original ITB was released, as well as those vendors who ITB 15-6477 Internet Marketing 7 November 23, 2015 New Business 7-e 9 of 49 downloaded the ITB document. Additionally, all addendums are posted on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Before submitting a bid response, please make sure that you have read all, understood clearly and complied completely with any changes stated in the addenda as failure to do so may result in the rejection of your submittal. 7. Bid Submission All electronic bids shall be submitted online via the Collier County Purchasing Department Online Bidding System: www.colliergov.net/bid. All paper bids shall be submitted to the County Procurement Director, Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112, by the date and time as stated in the Legal Notice. The County assumes no responsibility for bid responses received after the due date and time, or at any office or location other than that specified herein, whether due to mail delays, courier mistakes, mishandling, inclement weather or any other reason. Late bid responses shall be returned unopened, and shall not be considered for award. List the Solicitation Number and Title on the outside of the box or envelope. All bids sent by courier service must have the bid number and title on the outside of the courier packet. Vendors who wish to receive copies of bids after the bid opening may view and download same from the Collier County Purchasing Department Internet bid site. 8. Questions If the vendor should be of the opinion that the meaning of any part of the Bid Document is doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement Strategist before the bid opening date. Direct questions related to this ITB only to the Collier County Purchasing Department Internet website: www.colliergov.net/bid. Questions will not be answered after the date noted on the ITB. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Purchasing Department Online Bidding System website. For general questions, please call the referenced Procurement Strategist identified in the Public Notice. 9. Protests Any prospective vendor who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with the County's then current purchasing ordinance and policies. 10. Rejection and Waiver The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to select the bid that best meets the requirements of the County. Vendors whose bids, past performance or current status do not reflect the capability, integrity or reliability to fully and in good faith perform the requirements denoted may be rejected as non-responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide all required information, documents or materials may be rejected as non-responsive. 11. Local Vendor Preference(LVP) The County is using the Competitive Sealed Quotation methodology of source selection for this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier County Purchasing Ordinance. Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal ITB 15-6477 Internet Marketing 8. November 23, 2015 New Business 7-e 10 of 49 submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year Under this solicitation, bidders desiring to receive local preference will be invited and required to affirmatively state and provide documentation as set forth in the solicitation in support of their status as a local business. Any bidder who fails to submit sufficient documentation with their bid offer shall not be granted local preference consideration for the purposes of that specific contract award. Except where federal or state law, or any other funding source, mandates to the contrary, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following manner. Competitive bid (local price match option). Each formal competitive bid solicitation shall clearly identify how the price order of the bids received will be evaluated and ,determined. When a qualified and responsive, non-local business submits the lowest price bid, and the bid submitted by one or more qualified and responsive local businesses is within ten percent of the price submitted by the non-local business, then the local business with the apparent lowest bid offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the price(s), less one (1) dollar, offered by the overall lowest, qualified and responsive bidder. In such instances, staff shall first verify if the lowest non-local bidder and the lowest local bidder are in fact qualified and responsive bidders. Next, the Purchasing Department shall determine if the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to businesses with drug-free workplace programs). If the lowest local bidder meets the requirements of Fla. Stat. Sec. 287.087, the Purchasing Department shall invite the lowest local bidder to submit a matching offer, less one (1) dollar, within five (5) business days thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less one (1)dollar, from the lowest non-local bidder tendered previously, then award shall be made to the local bidder. If the lowest local bidder declines or is unable to match the lowest non-local bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest non-local bidder does, award will be made to the bidder that meets the requirements of the reference state law. Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude said Bidder from being considered for local preference on this solicitation. A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one (1) year. The County may, as it deems necessary, conduct discussions with responsible bidders determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. ITB 15-6477 Internet Marketing 9 November 23, 2015 New Business 7-e 11 of49 12. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (OHS) in partnership with the Social Security Administration (SSA), provides an Internet- based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the Bidder does not comply with providing both the acceptable E-Verify evidence and the executed affidavit the bidder's proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.aov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 13. Lobbying All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied either individually or collectively about a project for which a firm has submitted a bid. Firms and their agents are not to contact members of the County Commission for such purposes as meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to final Board approval, no firm or its agent shall contact any other employee of Collier County with the exception of the Purchasing Department. 14. Certificate of Authority to Conduct Business in the State of Florida (FL Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number ITB 15-6477 Internet Marketing 10 November 23, 2015 New Business 7-e 12 of 49 shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5)days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 15. General Information When it is deemed by the County that a bid cannot be awarded as originally intended, the County reserves the right to award this bid through an approach which is the best interest of the County. Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying as low bid, the County shall ask vendors to submit certification that they have a drug-free workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said certification; the County will give local vendor preference. 16. Bid Award Process Award of contract will be made by the Board of County Commissioners in public session. Award shall be made in a manner consistent with the County's Purchasing Policy. Award recommendations will be posted outside the offices of the Purchasing Department as well as on the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the County Commission meetings. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. ITB 15-6477 Internet Marketing 11 November 23, 2015 New Business 7-e 13 of 49 Exhibit III: Standard Purchase Order Terms and Conditions 1. Offer delivery; provided that risk of loss prior to This offer is subject to cancellation by the actual receipt of the goods by the COUNTY COUNTY without notice if not accepted by nonetheless remain with VENDOR. VENDOR within fourteen(14)days of issuance. b) No charges will be paid by the COUNTY for packing, crating or cartage unless otherwise 2. Acceptance and Confirmation specifically stated in this Purchase Order. This Purchase Order (including all documents Unless otherwise provided in Purchase attached to or referenced therein) constitutes Order, no invoices shall be issued nor the entire agreement between the parties, unless payments made prior to delivery. Unless otherwise specifically noted by the COUNTY on freight and other charges are itemized, any the face of this Purchase Order. Each delivery of discount will be taken on the full amount.of goods and/or services received by the COUNTY invoice. from VENDOR shall be deemed to be upon the c) All shipments of goods scheduled on the terms and conditions contained in this Purchase same day via the same route must be Order. consolidated. Each shipping container must be consecutively numbered and marked to No additional terms may be added and Purchase show this Purchase Order number. The Order may not be changed except by written container and Purchase Order numbers must instrument executed by the COUNTY. VENDOR be indicated on bill of lading. Packing slips is deemed to be on notice that the COUNTY must show Purchase Order number and objects to any additional or different terms and must be included on each package of less conditions contained in any acknowledgment, than container load (LCL) shipments and/or invoice or other communication from VENDOR, with each car load of equipment. The notwithstanding the COUNTY'S acceptance or COUNTY reserves the right to refuse or payment for any delivery of goods and/or return any shipment or equipment at services, or any similar act by VENDOR. VENDOR'S expense that is not marked with Purchase Order numbers. VENDOR agrees 3. Inspection to declare to the carrier the value of any All goods and/or services delivered hereunder shipment made under this Purchase Order shall be received subject to the COUNTY'S and the full invoice value of such shipment. inspection and approval and payment therefore d) All invoices must contain the Purchase Order shall not constitute acceptance. All payments are number and any other specific information as subject to adjustment for shortage or rejection. identified on the Purchase Order. Discounts All defective or nonconforming goods will be of prompt payment will be computed from the returned pursuant to VENDOR'S instruction at date of receipt of goods or from date of VENDOR'S expense. receipt of invoices, whichever is later. Payment will be made upon receipt of a To the extent that a purchase order requires a proper invoice and in compliance with series of performances by VENDOR, the Chapter 218, Fla. Stats., otherwise known as COUNTY prospectively reserves the right to the "Local Government Prompt Payment cancel the entire remainder of the Purchase Act," and, pursuant to the Board of County Order if goods and/or services provided early in Commissioners Purchasing Policy. the term of the Purchase Order are non-conforming or otherwise rejected by the 5. Time Is Of the Essence COUNTY. Time for delivery of goods or performance of services under this Purchase Order is of the 4. Shipping and Invoices essence. Failure of VENDOR to meet delivery a) All goods are FOB destination and must be schedules or deliver within a reasonable time as suitably packed and prepared to secure the interpreted by the COUNTY in its sole judgment, lowest transportation rates and to comply shall entitle the COUNTY to seek all remedies with all carrier regulations. Risk of loss of available to it at law or in equity. VENDOR any goods sold hereunder shall transfer to agrees to reimburse the COUNTY for any the COUNTY at the time and place of expenses incurred in enforcing its rights. ITB 15-6477 Internet Marketing 12 November 23, 2015 New Business 7-e 14 of 49 VENDOR further agrees that undiscovered VENDOR shall indemnify and hold harmless the delivery of nonconforming goods and/or services COUNTY from any and all claims, including is not a waiver of the COUNTY'S right to insist claims of negligence, costs and expenses, upon further compliance with all specifications. including but not limited to attorneys'fees, arising from, caused by or related to the injury or death 6. Changes of any person (including but not limited to The COUNTY may at any time and by written employees and agents of VENDOR in the notice make changes to drawings and performance of their duties or otherwise), or specifications, shipping instructions, quantities damage to property (including property of the and delivery schedules within the general scope COUNTY or other persons), which arise out of or of this Purchase Order. Should any such change are incident to the goods and/or services to be increase or decrease the cost of, or the time provided hereunder. required for performance of the Purchase Order, an equitable adjustment in the price and/or 11. Warranty of Non-Infringement delivery schedule will be negotiated by the VENDOR represents and warrants that all goods COUNTY and VENDOR. Notwithstanding the sold or services performed under this Purchase foregoing, VENDOR has an affirmative obligation Order are: a) in compliance with applicable laws; to give notice if the changes will decrease costs. b) do not infringe any patent, trademark, Any claims for adjustment by VENDOR must be copyright or trade secret; and c)do not constitute made within thirty (30) days from the date the unfair competition. change is ordered or within such additional period of time as may be agreed upon by the VENDOR shall indemnify and hold harmless the parties. COUNTY from and against any and all claims, including claims of negligence, costs and 7. Warranties expense, including but not limited to attorneys' VENDOR expressly warrants that the goods fees, which arise from any claim, suit or and/or services covered by this Purchase Order proceeding alleging that the COUNTY'S use of will conform to the specifications, drawings, the goods and/or services provided under this samples or other descriptions furnished or Purchase Order are inconsistent with VENDOR'S specified by the COUNTY, and will be of representations and warranties in section 11 (a). satisfactory material and quality production, free from defects and sufficient for the purpose If any claim which arises from VENDOR'S breach intended. Goods shall be delivered free from any of section 11 (a) has occurred, or is likely to security interest or other lien, encumbrance or occur, VENDOR may, at the COUNTY'S option, claim of any third party. These warranties shall procure for the COUNTY the right to continue survive inspection, acceptance, passage of title using the goods or services, or replace or modify and payment by the COUNTY. the goods or services so that they become non-infringing, (without any material degradation 8. Statutory Conformity in performance, quality, functionality or additional Goods and services provided pursuant to this cost to the COUNTY). Purchase Order, and their production and transportation shall conform to all applicable 12. Insurance Requirements laws, including but not limited to the Occupational The VENDOR, at its sole expense, shall provide Health and Safety Act, the Federal commercial insurance of such type and with such Transportation Act and the Fair Labor Standards terms and limits as may be reasonably Act, as well as any law or regulation noted on the associated with the Purchase Order. Providing face of the Purchase Order. and maintaining adequate insurance coverage is a material obligation of the VENDOR. All 9. Advertising insurance policies shall be executed through No VENDOR providing goods and services to the insurers authorized or eligible to write policies in COUNTY shall advertise the fact that it has the State of Florida. contracted with the COUNTY for goods and/or services, or appropriate or make use of the 13. Compliance with Laws COUNTY'S name or other identifying marks or In fulfilling the terms of this Purchase Order, property without the prior written consent of the VENDOR agrees that it will comply with all COUNTY'S Purchasing Department. federal, state, and local laws, rules, codes, and ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, 10. Indemnification this shall include the American with Disabilities Act and all prohibitions against discrimination on ITB 15-6477 Internet Marketing 13 November 23, 2015 New Business 7-e 15 of 49 the basis of race, religion, sex creed, national conditions of this Purchase Order, provided that origin, handicap, marital status, or veterans' COUNTY has provided VENDOR with notice of status. Further, VENDOR acknowledges and such breach and VENDOR has failed to cure without exception or stipulation shall be fully within 10 days of receipt of such notice. responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 19. General as located at 8 U.S.C. 1324, et seq. and a) This Purchase Order shall be governed by regulations relating thereto, as either may be the laws of the State of Florida. The venue amended. Failure by the awarded firm(s) to for any action brought to specifically enforce comply with the laws referenced herein shall any of the terms and conditions of this constitute a breach of the award agreement and Purchase Order shall be the Twentieth the County shall have the discretion to Judicial Circuit in and for Collier County, unilaterally terminate said agreement Florida immediately. Any breach of this provision may b) Failure of the COUNTY to act immediately in be regarded by the COUNTY as a material and response to a breach of this Purchase Order substantial breach of the contract arising from by VENDOR shall not constitute a waiver of this Purchase Order. breach. Waiver of the COUNTY by any default by VENDOR hereunder shall not be 14. Force Majeure deemed a waiver of any subsequent default Neither the COUNTY nor VENDOR shall be by VENDOR. responsible for any delay or failure in c) All notices under this Purchase Order shall performance resulting from any cause beyond be sent to the respective addresses on the their control, including, but without limitation to face page by certified mail, return receipt war, strikes, civil disturbances and acts of nature. requested, by overnight courier service, or by When VENDOR has knowledge of any actual or personal delivery and will be deemed potential force majeure or other conditions which effective upon receipt. Postage, delivery and will delay or threatens to delay timely other charges shall be paid by the sender. A performance of this Purchase Order, VENDOR party may change its address for notice by shall immediately give notice thereof, including all written notice complying with the relevant information with respects to what steps requirements of this section. VENDOR is taking to complete delivery of the d) The Vendor agrees to reimbursement of any goods and/or services to the COUNTY. travel expenses that may be associated with this Purchase Order in accordance with 15. Assignment Florida Statute Chapter 112.061, Per Diem VENDOR may not assign this Purchase Order, and Travel Expenses for Public Officers, nor any money due or to become due without the employees and authorized persons. prior written consent of the COUNTY. Any e) In the event of any conflict between or assignment made without such consent shall be among the terms of any Contract Documents deemed void. related to this Purchase Order, the terms of the Contract Documents shall take 16. Taxes precedence over the terms of the Purchase Goods and services procured subject to this Order. To the extent any terms and /or Purchase Order are exempt from Florida sales conditions of this Purchase Order duplicate and use tax on real property, transient rental or overlap the Terms and Conditions of the property rented, tangible personal purchased or Contract Documents, the provisions of the rented, or services purchased (Florida Statutes, Terms and/or Conditions that are most Chapter 212), and from federal excise tax. favorable to the County and/or provide the greatest protection to the County shall 17. Annual Appropriations govern. The COUNTY'S performance and obligation to pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and ITB 15-6477 Internet Marketing 14 November 23, 2015 New Business 7-e 16 of 49 Exhibit IV: Additional ITB Terms and Conditions 1. Additional Items and/or Services During the contract term, Collier County reserves the right to add related items and/or services upon negotiation of a satisfactory price by the Project Manager and Vendor. 2. Conflict of Interest Vendor shall provide a list of any businesses and/or organizations to which the firm has any affiliation or obligations within the past five (5) years; whether paid or donated, which could be construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 3. Vendor Performance Evaluation Collier County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of$25,000. To this end, vendors will be evaluated on their performance upon completion/termination of agreement. 4. Deductions for Non-Performance The County reserves the right to deduct a portion of any invoice for goods not delivered, or services not performed in accordance with requirements, including required timeframe. The County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies directly related to the Vendor's non-performance. 5. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the suScessful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 6. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. 7. Public Records Compliance The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. ITB 15-6477 Internet Marketing 15 November 23, 2015 New Business 7-e 17 of 49 8. Standards of Conduct The Vendor shall employ people to work on County projects who are neat, clean, well-groomed and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Vendor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 9. Licenses The Vendor is required to possess the correct professional and other licenses, and any other authorizations necessary to perform the required work pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of all the required licenses must be submitted with the bid response indicating that the entity bidding, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the ITB documents. Failure on the part of any vendor to supply this documentation with their bid response may be grounds for deeming vendor non-responsive. A Vendor with an office within Collier County is required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County. Questions regarding professional licenses should be directed to Contractor Licensing, Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required Business Tax Receipt (formerly known as Occupational Licenses) should be directed to the Tax Collector's Office at(239)252-2477. 10. Protection of Property The Vendor shall ensure that the service is performed in such manner as to not damage any property. In the event damage occurs to any property as a direct result of the Vendor or their Sub vendor in the performance of the required service, the Vendor shall repair/replace, to the County's satisfaction, damaged property at no additional cost to the County. If the damage caused by the Vendor or their Sub vendor has to be repaired/replaced by the County, the cost of such work will be deducted from the monies due the Vendor. The County's project manager shall coordinate with the Vendor / Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. 11. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. ITB 15-6477 Internet Marketing 16 November 23, 2015 New Business 7-e 18 of 49 12. Invoice and Payments Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerk(c�collierclerk.com. Collier County, in its sole discretion, will determine the method of payment for goods and/or services as part of this agreement. Payment methods include: • Traditional—payment by check, wire transfer or other cash equivalent. • Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers(i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an"Additional Cash Discount." Upon execution of the Contract and completion of each month's work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of"laches"as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in ITB 15-6477 Internet Marketing 17 November 23, 2015 New Business 7-e 19 of 49 compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 13. Survivability The Contractor agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 15-6477 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Purchase Order. 14. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in Insurance and Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall ITB 15-6477 Internet Marketing 18 November 23, 2015 New Business 7-e 20 of 49 also notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 15. Collier County Information Technology Requirements All vendor access will be done via VPN access only. All access must comply with current published County Manager Agency (CMA) policies. Current policies that apply are CMAs 5402, 5403 and 5405. These policies will be available upon request from the Information Technology Department. All vendors will be required to adhere to IT policies for access to the County network. Vendors are required to notify the County in writing twenty-four(24) hours in advance as to when access to the network is planned. Included in this request must be a detailed work plan with actions that will be taken at the time of access. The County IT Department has developed a Technical Architecture Requirements Document that is required to be filled out and submitted with your bid response. This document can be found on the Collier County Purchasing Department website: www.colliergov.net/purchasing. On the left hand side of the menu, click on CC Technical Requirements. If this document is not submitted with your bid response, your bid response may be deemed non-responsive. 16. Security and Background Checks If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department, and drug testing for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4)years. 17. Direct Material Purchase The County reserves the right to require Vendor to assign some or all of its agreements with material suppliers directly to the County. Any such goods and/or materials purchased by the County pursuant to such an assignment of a material supply agreement shall be referred to as "County Furnished Materials" and the responsibilities of both the County and the Vendor relating to said materials shall be governed by the terms and conditions of this solicitation. ITB 15-6477 Internet Marketing 19 November 23, 2015 New Business 7-e 21 of 49 Additionally, the County at its sole option may choose to purchase some or all of the goods and/or materials from other suppliers. In either instance the County may require the following information from the Vendor: • Required quantities of material. • Specifications relating to goods and/or materials required for job including brand and/or model number or type if applicable • Pricing and availability of goods and/or materials provided under Vendor's agreements with material suppliers 18.Grant Compliance The purchase of any goods and/or services that are funded through Federal Grant Appropriations, the State of Florida, or any other public or private foundations shall be subject to the compliance and reporting requirements of the granting agency. ITB 15-6477 Internet Marketing 20 November 23, 2015 New Business 7-e 22 of 49 Coder County Administrative services Department Procurement Services Division Attachment 1: Vendor Submittal -Vendor's Non-Response Statement The sole intent of the Collier County Purchasing Division is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department, 3327 Tamiami Trail East, Naples, Florida 34112. We are not responding to this ITB for the following reason(s): Solicitation: 15-6477 Internet Marketing ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Firm's Complete Legal Name Address City, State, Zip Telephone Number FAX Number Signature/Title Type Name of Signature Date: ITB 15-6477 Internet Marketing 21 November 23, 2015 New Business 7-e 23 of 49 Gorier County Administrative Services Department Procurement Services Division Attachment 2: Vendor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed. 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. Any required drawings, descriptive literature, etc. have been included. 6. Any delivery information required is included. 7. If required, the amount of bid bond has been checked, and the bid bond or cashier's check has been included. 8. Addendum have been signed and included, if applicable. 9. Affidavit for Claiming Status as a Local Business, if applicable. 10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 12. The mailing envelope must be addressed to: Procurement Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: • Solicitation 15-6477 Internet Marketing • Opening Date 13.The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) 14. If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Company Name Signature &Title Date ITB 15-6477 Internet Marketing 22 November 23, 2015 New Business 7-e 24 of 49 Collier County Administrative Services Department Procurement Services Division Attachment 3: Vendor Submittal - Bid Response Form FROM: Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: 15-6477 Internet Marketing Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to provide the following: *** SEE FOLLOWING PAGES *** Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net_ Days Bid Response is as follows: ITEM DESCRIPTION PER MONTH ANNUALIZED Monthly Fees Search Engine $ $ Optimization Services Media Fees Google AdWords* $ $ TOTAL $ $ *Fees are paid directly to Google *NOTE: If other services are to be considered or are available, please include this list on a separate sheet of paper and submit to BrendaBrilhartacollieroov.net five days prior to bid due date. Company Name Authorized Signature Date Note: The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Procurement Director for approval within fifteen (15) days after being notified of an award. ITB 15-6477 Internet Marketing 23 November 23, 2015 New Business 7-e 25 of 49 IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 2015 in the County of , in the State of Firm's Complete Legal Name Address City, State, Zip Florida Certificate of Authority Document Number Federal Tax Identification Number CCR#or CAGE Code Telephone Number FAX Number Signature/Title Type Name of Signature Date Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address ITB 15-6477 Internet Marketing 24 November 23, 2015 New Business 7-e _ 26 of 49 Colter County Administrative Services Department Procurement Services Division Attachment 4: Vendor Submittal—Local Vendor Preference Affidavit Solicitation: 15-6477 Internet Marketing(Check Appropriate Boxes Below) State of Florida(Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Vendor must complete the following information: Year Business Established in['Collier County or❑ Lee County: Number of Employees(Including Owner(s)or Corporate Officers): Number of Employees Living in ❑ Collier County or El Lee(Including Owner(s)or Corporate Officers): If requested by the County,vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Date: Address in Collier or Lee County: Signature: Title: STATE OF FLORIDA ❑COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public,for the above State and County, on this Day of , 20 Notary Public My Commission Expires: (AFFIX OFFICIAL SEAL) ITB 15-6477 Internet Marketing 25 November 23, 2015 New Business 7-e Coder County 27 of 49 Administrative Services Department Procurement Services Division Attachment 5: Vendor Submittal—Immigration Affidavit Solicitation: 15-6477 Internet Marketing This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (IT8's)and Request for Proposals (RFP)submittals. Further, Vendors/Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor / Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/ Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of _,20 ,by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. ITB 15-6477 Internet Marketing 26 November 23, 2015 New Business 7-e Co[Lier Cou nty 28 of 49 Administrative Services Department Procurement Services Division Attachment 6: Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information(provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status(check only one) _Individual/Sole Proprietor _Corporation _Partnership _Tax Exempt(Federal income tax-exempt entity Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation,P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification:Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date l Title Phone Number ITB 15-6477 Internet Marketing 27 November 23, 2015 New Business 7-e 29 of 49 Coder County Administrative Services Department Procurement Services Division Attachment 7: Vendor Submittal - Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ❑ Employer's Liability $ single limit per occurrence 3. ❑ Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $ single limit per occurrence, $2,000,000 aggregate for Bodily ISO form Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. 4. ❑ Automobile Liability $ Each Occurrence; Bodily Injury&Property Damage, Owned/Non-owned/Hired;Automobile Included 5. ❑ Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage(Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Project Professional Liability $ Per Occurrence El Valuable Papers Insurance $ Per Occurrence ITB 15-6477 Internet Marketing 28 November 23, 2015 New Business 7-e 30 of 49 6. LI Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5%of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. El Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100%of the Contract award amount,the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as"A-"or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5%of the reported policy holders'surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ❑ Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty(30) Days Cancellation Notice required. LJB 8/25/2015 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name Insurance Agency Agent Name Telephone Number ITB 15-6477 Internet Marketing 29 November 23, 2015 New Business 7-e 31 of 49 ATILUS GROIN YOUR BUSINESS ONLINE Paradise Coast Naples, Marco Island, Everglades 15-6477 Internet Marketing tof Vr , Prepared for: Brenda Brilhart Procurement Strategist (239)252-8446(Telephone) (239)252-6697 (FAX) BrendaBrilhart@colliergov.net Prepared by: ATILUS,LLC. Jennifer Coomer Jen @atilus.com Phone:239.896.7499 27499 Riverview Center Blvd.Ste.244 Bonita Springs,FL 34134 Table of Contents: About Atilus 2 Our Process 3 "~ Project Details 4 .„, Proposed Solution 5 Schedule 7 44e' A • r qz4vii 4§V. • November 23, 2015 New Business 7-e 32 of 49 About Atilus Atilus is a digital agency that provides full web design,web development and online marketing.Growing your business online:the driving force behind everything we do at Atilus.We don't just build websites.Our one and only goal is to help our clients grow their businesses and increase their bottom lines. Project Team Our team is the most important component to ensuring your project is a success.We're all in-house,W2 employees, based right in the United States.On the web,how you code plays a vital role in our clients'success online that's why we're not just experts at our respective disciplines, but we've also cross trained(and do a monthly team training session) so that nothing gets missed and you have the best experience and see the greatest results from your project. Kristen Bachmeier Sammi Merritt Client Services Manager front-Developer Kristen is our in-house client advocate.She will be working Sammi is Atilus'front-end developer whose work helps bring intimately with you to define your project strategy and our designs to life.Sammi's expertise spans from new translate our team's suggestions and expertise into your projects,existing client projects and support. ' online solutions. Harry Casimir Ryan Ulrich Project Manager UX Designer Harry leads the Atilus project team.Harry is a Certified Ryan is a highly regarded designer whose process-driven SCRUM Master and a member of the AGILE Alliance and approach to designing rich customer experiences helps our Project Management Institute(PMI). clients get to market faster and more effectively. Jennifer Coomer Bryan Zarbhanelian New Client Specialist Senior Developer Jennifer is the new client specialist who works directly with all Bryan has more than 15 years of programming experience new clients.Jennifer will play an instrumental role welcoming under his belt.He is passionate about working on complex all new clients and providing support. problems. The Atilus Experience For more than a decade,we've helped hundreds of clients grow, market and run more effectively using the web.Our average client sees a 900%increase in leads. From construction and service to telecommunications to business consultancy,we've provided custom web solutions to our clients that have provided results,and more importantly,a return-on-investment. THE HIFtNGTOi k°A ; A A 14 K T� f. POST ed€ ■ean in 900 BOO YEARS OF BUSINESS AVERACF INCREASE IN LEAH CUE i4ERSIIES I.S is l a 2 November 23, 2015 New Business 7-e 33 of 49 References Drew Townsend Brett Diamond Founder of The Naples Studio Deangelis Diamond& Venture X(construction) drew @thenapiesstudio.com I (239)430-2200 Brett@venturex.com ( Phone:(239)300-9601 http://www.thenaplesstudio.com http://www.venturex.co Lance LaFave Trista Meister Founder of Newton Distributing(construction/manufacturing) Communications Director for David Lawrence Center Lance @newtondistributing.com I (877)837-7745 tmeister@dlcmhc.com I (239)455-8500 http://www.newtondistributing.cam(In the process of a http://www.crossroadsnapies.org&David Lawrence Center redesign) (In the process of a redesign) JC Carpenter Doug Oliver Worked Alongside on Many Projects Founder of Compass Construction Phone:(239)213.8859 doliver @compasscontruction.com I (239)542-7118 http://www.compassconstruction.com Testimonials We have over 50 5-star reviews from across the web.We encourage you not to take our word for our testimonials,but to research what our clients are saying to us—unfiltered on Google,Yelp,and Facebook. Our Process Over the years,we have refined our process to produce the most successful project In order to develop a web site that fulfills all the goals of the web site development project,the proposed web development will take place in several distinct phases: 1. DISCOVER-Kick-off, requirements gathering, and competitive analysis 2. PLAN-Wireframe,Site Architecture,IA, Nownfte ; Tech Spec,Creative Brief DESIGN-Branding,UX(Desktop&Mobile) 4. DEVELOP-HTML/CSS,CMS,Integrations,Testing .''� 5. LAUNCH L 6. SUPPORT&GROW- Monitor,Measure, and Adjust for Ultimate Growth. -1.00.4 tifew MOW* 4 AF C Y ' { ATILLUSt I wv+w.atilus.co rn Jen(diatous cam 3 November 23, 2015 New Business 7-e 34 of 49 Your Project Brenda Brilhart,Procurement Strategist for Collier County,contacted Atilus regarding Internet Marketing Services for Paradise Coast—the official travel and tourism site for Naples,Marco Island&Everglades in Florida.This proposal is to assist with Internet Marketing Services that drives traffic and becomes a key-part in how they receive visitors and ultimately increase exposure. http://www.paradisecoast.com The initial goal for the client, prior to us implementing our proposed solution is to find a trusted,intuitive,and confident project partner that will successfully execute all project goals — within the specified timeframe, provide an open communication system, and that can provide reasonable and comprehensible value for what is quoted. It is our goal to maintain a continuous business relationship with the client at hand. Immediate Goals: • SEO Services • Google AdWords Services • Increase organic search rankings • Increase booking conversions Measures of Success Atilus will use a holistic online marketing strategy to get the site in front of many web searchers throughout Naples, Florida and beyond, increasing website traffic,and ultimately,quality leads.As a result of working with Atilus,the client, Paradise Coast will be able to measure the success of our services by: .l It's estimated that Atilus can provide a 30%increase in leads within the first year • Increase visibility immediately with PPC Ad's to help boost conversion rates i= ATILU5 =, November 23, 2015 New Business 7-e 35 of 49 Our Proposed Marketing Solution The following is our handcrafted solution for Paradise Coast. It is our goal to help Paradise Coast maintain high level rankings in the local community,and to be the top travel and tourism site in Southwest Florida.Our client delivers a high level of service and will always act in the best interest of their clients—this will be communicated in our marketing efforts. We've performed on-site research, keyword research and market research to suggest the following items. Ongoing Marketing We will handle everything for you. Our recommendation for you includes the following: • Communication and Care/Onboarding • Monthly Reports on Performance • Dedicated Project Manager • Keyword Research • Coaching SW Management Maintenance / ($2,250/m) • Communication and Care/Onboarding ! 2 hours per month=$300 o Dedicated project manager o Ongoing Communication o initial Keyword Research • Search Engine Optimization l 5 hours per month=$750 o Ongoing Keyword Research o Website On-page Optimization o Internal Linking Optimization o SE0 Sculpting, Development&Maintenance o HTML&Crawl Analysis o Title,Description,and Keyword Meta Data Optimization o Effective Use of Core Search Engine Optimization Strategies o Ongoing Effective Link Building o Inbound Link Evaluation&Generation • Google Places Maintenance(Local Search&Business Listings) I $300/m o Monitor Local Listings/Reviews I 1 hour @$150/m o Posting I 1 hour @$150/m • Content Generation Including Editorial Creation for Web Use I (4 blogs per month recommended=$600) o Keyword based blogging o 400-600 word keyword-based blogs o To help grow traffic to the website based off keywords for Naples, Marco Island,Everglades CVB • Monthly Detailed Report of Actions&Results I (2 hours per month=$300) o Dedicated project manager o Detailed monthly report with findings&suggestions o Ongoing Coaching ge; ATILUS 'l" at 11,15 I i n(cs a jjds c November 23, 2015 New Business 7-e 36 of 49 AdWords Management/Maintenance ($650/m plus Ad Spend to Google) • Management&Maintenance 1 $500 per month o Bid Placement&Monitoring o GEO Targeting Accounts o PPC Competitor Analysis o Quality Score Optimization o Negative Keyword Management o Ad Text Management • Monthly Detailed Report on Performance 1 $150 per month y� 5A `fa ,7.-v , nt!It� _e.. November 23, 2015 New Business 7-e 37 of 49 Next Steps The prices offered are for our recommended services listed out in this proposal. Marketing can be scaled either up or down,depending on how aggressive of an approach is desired.To accept this proposal,email any requested changes and approval to your Atilus representative,we'll be drafting an agreement for your final review and signature to get started. We look forward to working together! $ 2,900/rn • Internet Marketing Additional Information: Changes in scope of work Atilus will submit revised estimates to the scope of work if: 1.) Requests are made by client for new sections,content or functionality; 2.) Additional rounds of revision are required;and/or 3.) If there has been a change in visual direction after approvals have been made. Design,Development and Programming, Project Management, Illustration,Content Entry estimates are based on $150/hr.estimate. Payment terms Payment of the base fee shall be made as follows: A 50%deposit is due upon signing the Atilus Agreement.The remaining balance is due prior to the launch of the project. �. steec* November 23, 2015 New Business 7-e 38 of 49 November 23, 2015 New Business 7-e 39 of 49 county ler Administrative Services Department P=•rsaron r. sa.D.. ?rr Attachment 2: Vendor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully,sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed. 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. Any required drawings, descriptive literature, etc have been included. 6. Any delivery information required is included. 7. If required, the amount of bid bond has been checked, and the bid bond or cashier's check has been included. 8. Addendum have been signed and included, if applicable. 9. Affidavit for Claiming Status as a Local Business, if applicable. 10. Immigration Affidavit and company's E-Verify profile page or memorandum of understanding. 11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 12.The mailing envelope must be addressed to: Procurement Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: • Solicitation 15-6477 Internet Marketing • Opening Date 13. The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) 14. If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. AtilUS C ny Name 4 ry A tY 7y ec Te - i--3 S" attire &Tit ,. Date ITB 15-6477 Internet Marketing 22 November 23, 2015 New Business 7-e 40 of 49 AitiminstraiNe Services Department Procurement Services Division Attachment 3: Vendor Submittal-Bid Response Form FROM At I I LLC, Board of County Commissioners 15t Collier County Government Center Naples, Florida 34112 RE: Solicitation: 15-6477 Internet Marketing Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this bid is accepted, to comply with the requirements in full and in accordance with the terms, conditions and specifications denoted herein. The Vendor agrees to provide the following: *"*SEE FOLLOWING PAGES*** Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen(15) days payment be offered. Prompt Payment Terms: % Days; Net Days P -Vme,fi` jscRA A 5- as m -W . Payrnen+ L5 Bid Response is as follows: ck U► 6 C ky , f- - clact 0(.• ,ni/ol(L ITEM , DESCRIPTION PER MONTH - ANNUALIZED Monthly Fees Search Engine $ 2.1 I ,o $ { f) — Optimization Services Media Fees Google AdWords* $ 149r-1)°°O $ r TOTAL $ a t ct m *Fees are 'aid directly to Goode OW n su h.a thartmeotherdovmet five 0 Ati 1 US i Company Name i A horize. Sign- a Date Note: The undersigned do agree that should this Bid be accepted, to execute a formal contract; if required, and present the formal contract to the County Procurement Director for approval within fifteen (15) days after being notified of an award. ITB 15-6477 Internet Marketing 23 November 23, 2015 New Business 7-e 41 of 49 IN WITNESS WHEREOF,WE have hereunto subscribed our names on this day of , 2015 in the County of {� , in the State of + ' , Firm's Complete Legal Name WC Address c `"! t )Veit V fit) . ( dt101. City, State, Zip ,, U i 4 '' !. I tt t *aro'I F ` (1 1 � Florida Certificate of Authority Document Number Federal Tax Identification .0 ) t Number CCR#or CAGE Code Telephone Number 2 3 9 362- /27-7 FAX Number 2-3 I L I `66- -- IJ Signature/Title Type Name of Signature .--. Date Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address ITB 15-6477 Internet Marketing 24 November 23, 2015 New Business 7-e 42 of 49 Vendor Required Documents Submit the following forms with your bid package: • Attachment 2: Vendor's Check List • Attachment 3: Vendor Bid Response Form • Attachment 4: Local Vendor Preference • Attachment 5: Immigration Law Affidavit • Attachment 6: Vendor Substitute W-9 • Attachment 7: Insurance and Bonding Requirement Check Box if Service Provided Include this page with your bid package, SEO___Services II ebsite on-page optimization _i�',internal Linking Optimization IQ. Ongoing Keyword research °I EC)sculpting, development&maintenance + HTML&Crawl Analysis Meta Tag Optimization Title, description, and keyword Meta data optimization Alternate Image Tag Optimization a Effective use of core search engine optimization strategies Ongoing Effective Link Building NI/Inbound link evaluation and generation Google Places Maintenance(Local Search&Business Listings) Content generation including editorial creation for web use Monthly detailed report of actions and results Goo* PPC(Adword)Services I' • id placement &monitoring l • EO Targeting accounts I • PC Competitor analysis EIK/Oluality score PK/Negative keyword management Cir d text management IV Monthly detailed reporting of performance ITB 15-6477 Internet Marketing 6 , November 23, 2015 New Business 7-e 43 of 49 Cotr Administrative Services Department Procurement services Division Attachment 4: Vendor Submittal—Local Vendor Preference Affidavit Solicitation: 15-6477 Internet Marketing(Check Appropriate Boxes Below) State of Florida(Select County if Vendor is described as a Local Business ❑Collier County Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section.A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Vendor must complete the following information: (� Year Business Established in ❑Collier County or, Lee County: 1. Number of Employees(Including Owner(s)or Corporate Officers): Number of Employees Living in ❑Collier County or Lee(Including Owner(s)or Corporate Officers): 3.- p If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. 9 i l Vendor Name: LI c1.5`1 Z.16- Date: 9,4'3 / -- Address in Colli or Lee County: ` . /vt?rrrr r?r ' ''Z't-t 1 LAtt, irt_;yf3/ ,, ,Signature: r ',,.? _ . _ ... f- Title: \;eou C ti ent- f C tb-0'5t STATE OF LORIDA ❑COLLIER COUNTY LEE COUNTY Sw n to and Subscribed Before Me, a Notary Public,for the above State and County, on this t Day of ,20 js' . .' Notary Public aMy Commission Expires: 1 .k.a., �; 1 01: HA (AFFIX OFFICIAL SEAL) * ` *E`er ti30,2019 T EXPIRES: 30,2019 a.> d) m1 Bonded TNu BodgetNduylitnt I ITB 15-6477 Internet Marketing 25 1 1 1 November 23, 2015 New Business 7-e 44 of 49 Admi istative Services Department Procurement Servmes Division Attachment 5:Vendor Submittal—Immigration Affidavit Solicitation: 15-6477 Internet Marketing This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's)and Request for Proposals(RFP)submittals. Further, Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor I Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers,constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. ` t Company Name A+, i t L _ 1 L LO , Print Name ` en t ., # e Title rVCrVV l� i �` to l Signature " - �, Date 1 3 DD .4-- - C ! -6W! State of ! County of The foregoing instrument was signed and acknowledged before me this_f" day of i ,i,201C by t ,,.- - n i �,w,,GO r r i who has produced 1 71 .`1 Y?f s' Lt C t S , as identification. (Print or Type Name) (Type of Identification and Number) L C 5001 ' ,00,, F2 1-89-(P M 0 swat .,,..4.910A. ' Air .,,Ip..." 4-}') «tary Public Signature . Y!c4 �}- .,i' ,�, SAtitANiNAGRESS (,4 man) 1 fi •, * Atf C WSSlON#Ff 914175 . "4 EMPIRES:August 30,2019 Printed Name of Notary Public '+,rang' Boeded Thai Budge Notary Swim Notary admission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. r ( ITB 15-6477 Internet Marketing 28 i I I November 23, 2015 New Business 7-e 45 of 49 Administrative Services Department P;, ,t Services Division Attachment 6:Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information(provide all information) Taxpayer Name /417/445,4.4 4" (as shown on income tax return) Business Name (if different from taxpayer name) Address 2-7-l/F`? ,ever &Ai 7`�`lr City State Zip 3.7113`t Telephone `L 3 Z- I Z7-( FAX 2 3 ei 2 I-i Y'67-0 Email Lan/GZ.cf r7ci/4744S ( 0 Order Information Remit I Payment Information Address, Address City State Zip City State Zip FAX FAX Email Email 2. Company Status(check only one) _Individual/Sole Proprietor ,Corporation,a Partnership _Tax Exempt(Federal income tax-exempt entity Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) -✓ Enter the tax classification (0=Disregarded Entity,.C=Corporation,P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) 2-0 — -7 9 (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification:Under penalties of perjury, I certify that the information shown on this form is conect to my knowledge. Signature ' _ Date Cl Title ., x i Phone Number 2.'3 ITB 15-6477 Internet Marketing 27 y'. November 23, 2015 4. 0 • • i (3 Elia tood tt be skit/relied with ptopotoi response in ttte form r + #" untie: cashless'ct ck or act itIltmt0iNe r o `a t the . Cwnty cAefIc pc crposat bond in a saft 4'41 to 6%of theme Wit. AK . crwcics shag be d iv tbe.Conies County fwd d testy cornetissionere on.a bit of trust ray loceWegi its the stated Ficocia and . 7. 0 P xionr.zince and For pfojectsititeameseotPX400Ct.heeds**teikkailred vath t o Plyrrwft - oweioatedeOnbict b Prt,POStil. .and smitten for 1 %of the ' award amount.The ocite berm by the r receiving an await The P #orrrr ., s be� b ety . ' �t0de , a. ers pia to 1 � . sr,pry fed,however,the saaety s be roe('as M-or as C V lx) t s4xe , itgpry*Kitt*enesiTe tevielted shoe nbit exceed 59%`et the tetideted ho.�: ' es eittvined in the rivst Cuatifteett Key Rattog Cam. . : . ii by A.M.Beet Comp**ire at/5 FOlten Shwet.Ne rYork,News, 5. ;:::radar t?a1 Ara titer xh tL$4 s�idoc campy+ 't he,same intwra+,ce r r,t1 that to roqui,eci lc:rnc't` The rf.ame Venrtor shei i(Ovid•County AO careficatne vi trtsunme meet j the telq ,i d tnsoraty:r"pfrivi e . _ s), (�': critter` +'Acrd`F'tt:j`.Z� S.t irined Sb a'�lyi y�� ONAL� o a the f� So*t . 1.1orTrt R ZtMid G rat '�:H x.blLtft;t`*t ei required - j la i ,e t.,°»!iC.-`" .:t::,,,:';,:';'•: ..',,',341 to named AS rattier Cosoty BoorLr l'C ': f rc "".e:71 er& C . Roar . . .1 C.::.s'.t>i:: ,`; - -a•,e rs.w^, 'Lothier County,C R des County 6004firteci01,ON{C a.r t r„-.:.xr..y T't :. . . ti1':. » -art, 11•1,.-st si»ife txs f,.: : i n ist,,lrrlbea.sr' 4* -:: --'1,t.x 61,:i+:i *i„k::,(r":..f:t 5 alit i:s Jr), sZi a nJ ad x� Ica+ WOO ti,�.�,` - .. 1 ~'fit 1'r Di CatsC� _ . tkInsurance +y� ��it{t�y�► y�' I� yyy • .4 x , :, {,<'K.tr`.R 'h`the,*, eyTi+`,,e4t-� one mei tht� .", - jai -' . . r" i ��� k ,, . 3 . . ■ ■ . I 1 November 23, 2015 New Business 7-e 47 of 49 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5%of the cost proposal.All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7 ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100%of the Contract award amount,the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however,the surety shall be rated as"A-"or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5%of the reported policy holders'surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ►1 Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ❑ Collier County must be named as"ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty(30) Days Cancellation Notice required. LJB 8/25/2015 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firmt /1 Date C? Vendor Signature Print Name Insurance Agency Agent Name Telephone Number 23 111- 70, 0 , / e / p ITB 15-6477 Internet GY ceil � November 23, 2015 New Business 7-e , 48 of 49 #:,,,k Administrative Services Department Procurement Services Division Attachment 7: Vendor Submittal -Insurance and Bonding Requirements tt°tstltl' e t tr -T - _ ;VVMOWM , ., _. , s*. :1,:. �` .. .e M 't. ►4 Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements j' 2. ❑ Employer's Liability $ single limit per occurrence j 3. ❑ Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $ single limit per occurrence, $2,000,000 aggregate for Bodily ISO form Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ®Indemnification To the maximum extent permitted by Florida law, the ContractorNendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities,damages, losses and costs,including, but not limited to reasonable attorneys'fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. 4. ❑Automobile Liability $ Each Occurrence; Bodily Injury&Property Damage, Owned/Non-owned/Hired;Automobile Included 5. ❑ Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Maritime Coverage(Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ per claim and in I the aggregate j • $1,000,000 per claim and in the aggregate # • $2,000,000 per claim and in the aggregate ❑ Project Professional Liability $ Per Occurrence Q Valuable Papers Insurance $ Per Occurrence 1 ITB 15-6477 Internet Marketing 28 _/■ . \ )!f .�• ...... .............. ....... cv 015 ! ! 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I!_ ! \/\ J2#R\ !§§2/§ / r0 /\§ p///G2G®///# h® _( \< 6\/\b/\/\\J/ H` November 23, 2015 New Business 7-f 1 of 24 EXECUTIVE SUMMARY Recommendation to procure services from Paradise Reef LLC as a sole source provider for the production and distribution of a documentary film, a short film and two film ads about Collier County's artificial reefs in an amount not to exceed $527,614.00; to approve the necessary budget amendment in an amount not to exceed $527,614.00; and a finding that this item promotes tourism. OBJECTIVE: To promote Collier County as a worldwide destination for ecotourism by highlighting the successful artificial reef program through the production and distribution of a 54 minute documentary film; a 3 minute short film and two 30 second film ads about Collier County's pristine coastal resources with a focus on the artificial reefs. CONSIDERATIONS: On April 28, 2014 the Tourism Development Council heard a presentation by Peter Flood who provided an update on the Collier County Reef Project. The construction of 36 artificial reefs in the Gulf of Mexico was part of a coordinated program among the cities of Naples and Marco Island and Collier County agreeing to apply for BP funding together. Following the presentation Mr. Wert acknowledged the organization may be seeking future funding from the TDC for the development of the documentary highlighting the economic and ecological benefit to Collier County. Paradise Reef LLC is offering their expertise and services as a sole source provider based on the fact that they have already amassed a significant amount of footage from the reef deployment and no other vendor has the ability to create the entire timeline of the proposed documentary. Subject to the review and approval of the Procurement Division Director, the vendor will work with the TDC staff, procurement, and the county attorney's office to create a contract outlining the deliverables. The project costs developed by Paradise Reef LLC of $527,614.00 include $125,000.00 for funding already allocated since May, 2013 for reef deployments and the project development story. FISCAL IMPACT: The fiscal impact of this request is $527,614.00. LEGAL CONSIDERATIONS: This item was reviewed by the County Attorney. Any award will require an agreement which is mutually satisfactory to all parties. Accordingly, at this time this item raises no legal issues, and requires majority vote for approval. —JAK RECOMMENDATION: That the Tourism Development Council approves the production and distribution of a 54 minute documentary film; a 3 minute short film and two 30 second film ads about Collier County's artificial reefs in an amount not to exceed $527,614.00; to approve the necessary budget amendment in an amount not to exceed $527,614.00; and a finding that this item promotes tourism. PREPARED BY: Penny Taylor,Commissioner—District 4 November 23,2015 New Business 7-f 2 of 24 Paradise Reef - A Documentary Film "Paradise Reef:The World is Watching" Documentary Treatment ,.., ,. _,.. , I , , , _ .. , - Contact:Executive Producer Harry L.Julian harry@pureimage.ty 1 November 23,2015 New Business 7-f 3 of 24 Paradise Reef - The World is Watching Documentary Film Treatment by Director John Scoular Paradise Reef is s story of how one Collier County resident has changed the course of Gulf Coast waters for the next 1000 years. Turning a dream into reality through dedication and perseverance, It took the combined efforts of private volunteers and Collier County Officials to change the trajectory of a declining Gulf of Mexico ecosystem and depleted fish populations. This group showed the world their compassion and commitment to their local waters by deploying the largest Artificial Reef system in the Western Hemisphere ensuring the sustainability of a fragile ecosystem for generations to come. The film explores not just the 36 football field sized artificial reefs in the The Gulf of Mexico, it also documents the symbiotic relationship and interdependence of Collier County's beautiful Everglades ecosystem as well as the 10,000 islands and the intertwined circle of life that each entity shares with the other. Collier County is a wonderfully unique corner of the world. Nowhere else is there a River of Grass that is the Everglades rolling gently through the 10,000 Islands into the massive Gulf of Mexico. As goes one of these majestic ecosystems, so goes the others. Each relying on the other to sustain life. 80%of juvenile fish in the Gulf of Mexico start in Collier County's estuaries and 10,000 islands. More fish on the reefs, means more spawning of juveniles, more juveniles means more birds in the Everglades and sustainable diets for gators, black bears and our endangered panthers. Capturing these beautiful backdrops and local Everglades species and predators on camera will prove challenging but necessary to give the viewer the complete story of how the ecosystem is interdependent, and provide them with an up close and personal account of the Everglades traveling via airboat through the river of grass, mangrove forest's closer to coast, and what it takes to ensure the sustainability of these vital resources. The film will also depict the necessity of the Collier County Beaches. Not only are they among the most scenic beaches in all the world, they also play a vital role for the sea turtle population of the planet. Year after year female sea turtles will migrate back to their birth place which is the Collier beaches to lay their eggs to perpetuate their life cycle and existence. We are hoping to capture these gentle giants on film as well as 2 November 23,2015 New Business 7-f 4 of 24 Paradise Reef - The World is Watching their hatchlings navigating the obstacle course from Naples sandy beaches to the water line of the Gulf. In addition we hope to capture images of these great sea creatures feeding on the artificial reefs, and are extremely anxious to discover if the sea turtle populations increases over time now that there is a sustainable food source right off the Collier Coast. This documentary film highlights the beauty that is Collier County with it's native species that people flock to from all over the world to experience. It is imperative that the film includes stunning underwater visuals, of the brightly colored red, green and yellow growth that adheres to the clean concrete structures. Showing the viewer massive Goliath Grouper, schools of bait fish, Snapper, and the like to entice the world to investigate the beauty and impact the Artificial Reefs have had and will continue to have on Collier County. Paradise Reef visually tells a story of tragedy and triumph. From the deep water horizon tragedy to crashing clean concrete splashing into the Gulf of Mexico, and the genesis created out of devastation. Included in the film are important interviews from experts in their perspective fields. Most notably is Dr. Heyward Mathews, an oceanographer with 41 years of experience with artificial reefs and a key consultant from the beginning concept for the Collier artificial reef system. Peter Flood the driving force behind the Artificial Reef Program. Diane Flagg from the Economic Recovery Task Force. In addition Clyde Butcher on the Everglades eco system, as well as a Collier Park Ranger to speak on bears, panthers, gators and the health of the Everglades. From Rookery Bay Craig Seabert on the important of Colliers estuary in respect the juvenile fish populations and migrating birds. World renowned underwater cinematographer Andy Casagrande featured on "Discovery's Shark Week"for the state of fish and pelagic species as they pertains to fish sustainability off the Collier Coast. Local fisherman and stone crab fisherman. Local Top Chef on the importance of fresh sustainable product from the Gulf. All these players add to the importance of the Artificial Reef system in terms of fish habitat, environment as well as both eco & economic factors going forward, ensuring that Colliers children, grand children and generations thereafter will be able enjoy the vital gifts of the Gulf. 3 November 23, 2015 New Business 7-f 5 of 24 Paradise Reef - The AVorld is Watching The premise of this film is that the actions of a few will ensure a rich & diverse fish habitat and eco-tourism for a 1000 years. As award winning filmmakers we understand the importance of production value in creating high quality films and Paradise Reef will most certainly reach the high expectations we set on ourselves. The beauty that is Collier County must be captured in the best format possible. Filming the underwater sequences in 4k with proper lighting will bring out the vividness of color and clarity that the reef and species deserve. Couple that with aerial footage of the beaches, Everglades and 10,000 islands will give us wide establishing vistas to edit together with smooth dolly moves, stabilized shots from airboat to airboat for the Everglades sequences, and boat to boat for the Gulf sequences. The film will also marry in time-lapse sequences of beaches, Everglades and underwater, adding additional beauty and production value. The characters being interviewed will most definitely push the narrative forward, and depending on rates we would seek out celebrity narration for the film. We have had talks with local voice over celebrity Randy Thomas, voice of The Tony Awards for the last 17 years, as well as Entertainment tonight who is definitely interested however we will be gathering bids from other potential artists as well. As filmmakers we feel this story is extremely important for the world to view. What has taken place in Collier County is something new, innovative and unprecedented not only on a local level but internationally. Generations to come will look back at how a handful of individuals did something of great importance. The film will be a testament of drive, compassion and action, as a stand alone documentary, however, it will also be used for education and promoting the Collier County environment for visitors not just as a one off. The beauty of this story is that it's fluid and ongoing. Watching the reefs evolve over the next few years will be fascinating to say the least, and we intend to film it as an ongoing series and updates for the world to see. 4 . - _ -- 1 , „, •. , . , . - . '''''.,... X . , ' _ ...,„ ,...D Ili = ...-.4. „...- .0 an A.7-4 6 ‘..i `>' 4 41/ i . . .2 - * OOP viA _74, . AL 1# y ;-....:-- -' - - . z 0:- 1. - 0 . . NM ._ 4 - .;,...17 „;—_- . •-rx , ,••• C.) 46— • ±41/#0.;F."-6,-i_ .i/ -,-,"" '-' - 0 • F'ILI r:f Moss ti 1 ,r .•11 / f-,.17,-f•--- , ..,_„, _,-c.,,,-.• h• r . 0 , .. 4 s -, i "44,.,.-.,,,.; 1 1,....• e. '4 41 ' 1 IIM -* , /2' ft,-4r„, 1-.:1,74' '. . ' •. ' CII ':,.. 4,,A, ..3-' .i., • ,, f..-r i t . . ...,..._ . ..—..........._ , i 1 , a • • .-----.1 - . ,... O. . . , .1 • ..,, ..Ifit- - -. ... „), >. ,,,,,6 Ill - 41tj ' .4 '-------' - ' A .,.„,„ - ,..,.. r a) ., 3-0 _ . 4.... , I . ,II ,.........„..........*.,....,,..m, ' $ law . .. . 1 E -.:.-- , ..., ........ ...... __..... •r... ,f. 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O L S I I 3 f 1 r J f I Novemtr 23,2015 t ; I 1 New business 7-f moms WIMP - TIM WORLD 331 WISWEING 1 1 23 of 24 MED=ANN lie. =Ea N3V 16, 2015 VAISII,PL PROtNICEN:IANCE ..111LIAN, MACY . . , JUNI =OULU. i P., ■• c JOIR/KOMI& halxvIrmidseas.tw 1 Oadt:42ra1msem.to : Mil ••....•- ■■•.■ 116123LIM WOOL* R19.231.6233 i 1 I Piles 6 VMS ROCIIKWATARY I • mini 6 MOM RCOMITI CNN=C-300, RED NIXEI =ERA SIK1OT 1 I 10521 16 91111119 kkaoso 6/13/1013..4 i . mat No -- - - - - Category Desorlgtion Page Irstal _ , - - 1100 - AO2USITION YEE _ .._ _ 1. , - 0 - 1 1200 EXEC PRCOOCER 1 30,000 1300 DIRECTOR 6 SW T* , 2 30,000 • _ _. _ _.... ____ . 1400 CELEBRITY IP 3 0 MOM AMOIAMMIll4411111 1 40$41041 i200O PACCUCTICIE nary : 5 644•9994 i• :2200 ....4...•11112 MOM __ ___,. 7 ----r-______LI ......._____ --1-7 ;2400 I ......_......_—.—,.—m..—R_o?_c_orr_so-. nce .--- —i_ . 9 - ---- mora 1 14,1001 i — — ;2500 'opocuai anima uH.„. . _..........._...........____...............______...._............_..._. ;zoo ism:zoom= _ ,, _ „.--- 0 n—._ ,2700 'pommy t u 1 _ 0 i.,......._.,......______............._4_______ ___ ., ;2900 'WARDROBE i 1.3 i 3,400 _ , 2900 maw s HAIR j 34 j 1 — 0 3000 ELECTRICAL 1 15 1. . ___ ,332 ---, 3100 CAMERA t 17 t 74.553 3200 PRODUCTION SODND -2"-f- 14,10_10 .. 3300 TRANSPORTATION _ _ ___i 20 515,300A --- - [... 3400 ?WORM*xasisss I 23 .i..... ----- ------_ r.1 h....13500_ _MEM MD 2,25 .."----1"- ---- ------- 1--1-5 —1--...--- 432 mosomollo _ow i 26 .30,000' t....—. .i......■....................... - ` 3700 TRAWL AND LIVINS 26 1,902 .... __. TOTAL PRODUCTION PINI0D _ 291,549 5000 ?JIM 111D12/99 28 76,615 5100 MUSIC — 29 i 1 22.950 ---- 5200 POST 29100. SO= 29 J 15.030 i .....--••••••■•-•••■••■••••-......---... ....... --.......■•••.-...........---- ;i300 IWO& 1100/1/16:02,6 LAB i 29 a 9,000! ',5400 lonrom mom , 25 1 o i _ _ _ _.........._.................._...........,....,.................._.........;______ _........_ 5500 Immo 29 0 TOTAL POOT PRODUCTION 119,115 POO _ P1.;IBUCZIY _ _ _ _ 30 . _ 40,000 6700 INSURANCE 30 9,000 6800 GENERAL EXRENSE 30 7.500 TOTAL GENERAL CERAM 56,500 ..... corspEerlosi Bow ,..... _ 0 CONTINGENCY _ . . _ . _ 0 Total Above-Sae-Lim _ 60,000 . . _ Total Relemes _ 467,614 _ ... . . _ Total Memo a*Molook4b4-Lias 527,614 Mad Waal _ _ 927,116 . . . _ - _ Propuud by MAW=Bowler 11/16/1015 November 23, 2015 New Business 7-f ft 24 of 24 fir PUBLIC MEDIA October 22, 2015 Dear Capt. Harry Julian: I am writing to express our interest in promoting; airing and offering THE WORLD IS WATCHING:Artificial Reef of Collier County(w.t.)for national distribution at PBS stations and for potential international distribution.We are very impressed by the team PURE FLORIDA has assembled for this exciting and groundbreaking documentary.And, based on the high quality production we are anticipating, we are honored to have an agreement to review it and serve as the PBS presenting station to American Public Television.We have successfully produced and distributed more than five documentaries over the past several years through APT. For instance, our 2012 production, Silver King, is currently being viewed by audiences of 172 stations around the country. Based on the PURE FLORIDA team's combined level of expertise in cinematography, marine productions, compelling storytelling and top-notch editing, we are thrilled to bring our award-winning experience as a broadcast station to the project.We are proud to support the ambitious and exciting documentation of the installation of this unparalleled marine project and to capture the community's reaction to its potential to address environmental degradation of fishing habitats, spur economic growth and serve as a model project in a world where natural reefs are dying. WGCU will provide content consultation and guidance to ensure that the documentary fulfills the PBS standards of editorial integrity and meets public expectations of an outstanding level of trust for accuracy and unbiased reporting. WGCU will also provide the production and airing of promos for radio and television, promotion via social media and content contribution to a companion website; as well as an offer for national distribution. We hope the community will recognize the value of this project and its lasting impact as an educational tool for Southwest Florida's unique and treasured marine habitat. Please feel free to contact me by phone or email if you have any further questions or concerns. I would be happy to offer more detail regarding WGCU's support and intentions regarding this highly anticipated documentary. Sincerely, Barbara Linstrom Barbara Linstrom Executive Producer/Digital Media Director (239)590-2316/blinstro@wgcu.org 0PBS I nip r 10501 FGCU Blvd.South•Fort Myers,FL 33965-6565.239.590.2300.888.824.0030 toll free•wgcu.org A Member-Supported Service of Florida Gulf Coast University November 23, 2015 New Business 7-g 1 of 19 EXECUTIVE SUMMARY Recommendation to approved three (3) Work Orders to McGee & Associates for a total amount of $12,355 for landscape design services at beach park access and parking locations and make a finding that these expenditures promote tourism. OBJECTIVE: To acquire professional landscaping services for the North Gulf Shore and South Marco beach park access and parking locations in the City of Marco Island. CONSIDERATIONS: On April 27, 2015, the Tourist Development Council approved the budget for landscape enhancement of beach access and parking lots for North Gulf Shore and South Marco beach both in the City of Marco Island. The budget included design services fees for enhancing the entrance of the beach park access and parking with native Florida landscaping material and mulching the parking area of South Marco beach with crush shell or gravel. The Facilities Management Division has secured the proposals of these three projects from McGee & Associates who is one of the five firms on Board approved contract 12-5892 —"Fixed Term Landscape Architectural Services". The Parks and Recreation staff has reviewed the proposals and recommends the award. Work orders are prepared for approval with this item. FISCAL IMPACT: Funds in the total amount of$12,355 are budgeted from the Parks and Recreation Beach Park Facilities Capital Fund 183 (TDC Beach Parking Facilities). The breakdown of the three (3) work orders are as follows: 1) $3,730 -North Gulf Shore Access & Parking Lot, Project No. 80335; 2) $3,730 - South Marco Beach Park Access, Project No. 80336; and 3) $4,895 - South Marco Parking Lot, Project No. 80337. The total expenditure of these three projects is $12,355; $15,000 was the total amount approved by TDC. It is estimated that the annual maintenance cost for keeping up the landscaping at North Gulf Shore and South Marco beach park access and parking locations is $35,350 and will be assumed within the Beach and Water Maintenance operating budget. GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with this action. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. —CMG RECOMMENDATION: That the Parks and Recreation Advisory Board(PARAB) approve the three (3) Work Orders to McGee & Associates, for landscape design services at North Gulf Shore and South Marco beach access and parking locations in the total amount of$12,355 and makes a finding that these expenditures promote tourism. Prepared by: Vicky Ahmad,Project Manager, Facilities Management Division Attachments: 1.)North Gulf Shore Access&Parking Lot-Work Order&Proposal 2.) South Marco Beach Park Access-Work Order&Proposal 3.) South Marco Parking Lot-Work Order&Proposal November 23, 2015 New Business 7-g 2 of 19 WORK ORDER Contract 12-5892 "Fixed Term Landscape Architectural Services" Contract Expiration Date: September 10th, 2016 This Work Order is for professional Landscape Architectural services for work known as: Project Name: N. Gulf Shore Access Landscaping Project No: 80335 The work is specified in the proposal dated October 15, 2015 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order is assigned to: McGee & Associates Scope of Work: As detailed in the attached proposal and the following: Task 1.1 —Planning Review County's existing landscape and irrigation"Record Drawings" for preparation of proposed plans. Perform site review to verify locations of existing materials and irrigation system. 1.1.1 Site Observation 1.1.2 Review existing plans and provide field confirmation of existing conditions 1.1.3 Research & Review of existing permit documents 1.1.4 Base plan development- Update base plan for project areas Task 2.1 —Final Landscape Plan Prepare landscape planting and hardscape renovation plans per applicable Collier County Land Development Code requirements, industry standards and per requested program elements. 2.1.1 Meetings & Correspondence: Attend necessary staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development. 2.1.2 Design: Develop a landscape planting plan based upon the site conditions and requested design program elements. To minimally include items or services as follows: a. Planting design or layout plans. b. Materials Tabulation of Quantities, bid schedule containing, plant quantities, installed sizes, specifications and mature sizes. c. Hardscape paving installation details and notes as identified or as applicable. d. Planting installation details and specifications. 2.1.3 Construction Drawings: Prepare plans to County approved bidding and installation construction drawings and specifications for exhibits or attachments to the final Contract Documents. 2.1.3 Opinion of Costs: Develop opinion of costs related to the approved final drawings. Task 3.1 —Final Irrigation Design Prepare Irrigation renovation plans based upon existing irrigation system, per industry standards and per the requested design program elements. Page 1 of 3 November 23, 2015 New Business 7-g 3 of 19 3.1.1 Meetings & Correspondence: Attend necessary staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development. 3.1.2 Design: Develop an irrigation renovation plan and/or notations to upgrade the existing system based upon the proposed planting plan. To minimally include items or services as follows: a. Identification and location of existing irrigation sources, main lines, controllers, and water source, and connections as required. b. Provide layout schedules and/or notes to identify types and quantities of irrigation components such as sprinkler heads, valves,piping, sleeving and valve wiring. c. Irrigation installation details and specifications. 3.1.3 Construction Drawings: Prepare plans to County approved bidding and installation construction drawings and specifications for exhibits or attachments to the final Contract Documents. 3.1.4 Opinion of Costs: Develop opinion of costs related to the approved final drawings. Task 4.1 —Permitting 4.1.1 Assist staff in permitting applications and submittals. 4.1.2 Review, make revisions and provide comment responses for permitting purposed. Task 5.1 —Contract Administration Provide on-site observation and services during construction to determine compliance with the plans and specifications, as well as review and approve pay request applications. 5.1.1 Assist County staff in developing contract documents for bidding and contract purposes. 5.1.2 Assist in bidding process and provide review and recommendation of award of construction contract. 5.1.3 Services during construction- Provide on-site observations and attend project meetings as follows; (1) Preconstruction meeting (4) Weekly on-site observations and project meetings (1) Substantial completion observation meeting (1)Final completion and closeout meeting 5.1.4 Provide record drawings based upon contractor submitted "As-built" drawings Schedule of Work: Complete work within 365 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement # 12-5892 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): 1111Negotiated Lump Sum (NLS) DLump Sum Plus Reimbursable Costs (LS+RC) DTime & Material (T&M) (established hourly rate— Schedule A) El Cost Plus Fixed Fee(CPFF), as provided in the attached proposal. Page 2 of 3 November 23, 2015 New Business 7-g 4 of 19 Task 1.1 - Planning $ 455.00 Task 2.1 - Final Landscape Plan $ 877.50 Task 3.1 - Final Irrigation Design $ 487.50 Task 4.1- Permitting $ 162.50 Task 5.1- Contract Administration $1,697.50 Task 6.1- Reimbursable $ 50.00 TOTAL FEE $3,730.00 PREPARED BY: Vicky Ahmad, Project Manager Date Facilities Management Division REVIEWED BY: Hank Jones, P.E., Principal Project Manager Date Facilities Management Division APPROVED BY: Barry Williams, Director Date Parks& Recreation Division By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: McGee & Associates Michael A. McGee, r.l.a. Date President, McGee& Associates LCC000098 Page 3 of 3 November 23, 2015 /J � New Business 7-g �Z�Zc9,ee 5 of 19 Landscape Architecture October 15, 2015 Ms. Vicky Ahmad, Project Manager Collier County Administrative Services Division Facilities Management Department 3335 Tamiami trail East, Suite 101 Naples, Florida 34112 Subject: Proposal of Landscape Architectural Services for North Gulf Shore Access per Contract No. 12-5892, (M&A 2015-028P) Dear Ms. Ahmad: As requested McGee &Associates is providing the following proposal for your review and approval. McGee&Associates (M &A) agrees to provide services for the landscape, hardscape and irrigation renovation design and contract administration as generally described in the following"Scope of Services" for the above listed project. Scope of Services Task 1.1 - Planning Review County's existing landscape and irrigation"Record Drawings" for preparation of proposed plans. Perform site review to verify locations of existing materials and irrigation system. 1.1.1 Site Observation 1.1.2 Review existing plans and provide field confirmation of existing conditions 1.1.3 Research & Review of existing permit documents 1.1.4 Base plan development- Update base plan for project areas Task 2.1 - Final Landscape Design Prepare landscape planting and hardscape renovation plans per applicable Collier County Land Development Code requirements, industry standards and per requested program elements. 2.1.1 Meetings & Correspondence:Attend necessary staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development. 2.1.2 Design: Develop a landscape planting plan based upon the site conditions and requested design program elements. To minimally include items or services as follows: a. Planting design or layout plans. b. Materials Tabulation of Quantities, bid schedule containing, plant quantities, installed sizes, specifications and mature sizes. c. Hardscape paving installation details and notes as identified or as applicable. d. Planting installation details and specifications. 2.1.3 Construction Drawings: Prepare plans to County approved bidding and installation construction drawings and specifications for exhibits or attachments to the final Contract Documents. 2.1.3 Opinion of Costs: Develop opinion of costs related to the approved final drawings. Task 3.1 - Final Irrigation Design Prepare Irrigation renovation plans based upon existing irrigation system, per industry standards and per the requested design program elements. Design * Environmental Management * Planning * Arborist 5079 Tamiami Trail East!P.O. Box 8052 Naples, Florida 34101 Phone (239) 417-0707* Fax (239) 417-0708 LC 098* FL 1023A November 23, 2015 Page Two— 10/15/15 New Business 7-g North Gulf Shore Access 6 of 19 Proposal#2015-028P 3.1.1 Meetings& Correspondence: Attend necessary staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development. 3.1.2 Design: Develop an irrigation renovation plan and/or notations to upgrade the existing system based upon the proposed planting plan. To minimally include items or services as follows: a. Identification and location of existing irrigation sources, main lines, controllers, and water source, and connections as required. b. Provide layout schedules and/or notes to identify types and quantities of irrigation components such as sprinkler heads, valves, piping, sleeving and valve wiring. c. Irrigation installation details and specifications. 3.1.3 Construction Drawings: Prepare plans to County approved bidding and installation construction drawings and specifications for exhibits or attachments to the final Contract Documents. 3.1,4 Opinion of Costs: Develop opinion of costs related to the approved final drawings. Task 4.1 -Permitting 4.1.1 Assist staff in permitting applications and submittals. 4.1.2 Review, make revisions and provide comment responses for permitting purposed. Task 5.1 -Contract Administration Provide on-site observation and services during construction to determine compliance with the plans and specifications, as well as review and approve pay request applications. 5.1.1 Assist County staff in developing contract documents for bidding and contract purposes. 5.1.2 Assist in bidding process and provide review and recommendation of award of construction contract. 5.1.3 Services during construction - Provide on-site observations and attend project meetings as follows: (1) Preconstruction meeting (4)Weekly on-site observations and project meetings (1) Substantial completion observation meeting (1) Final completion and closeout meeting 5.1.4 Provide record drawings based upon contractor submitted"As-built"drawings Schedule of Work Design services will be completed within 30 days from the date of the Notice to Proceed. Contract Administration services to be determined based upon bidding and construction dates. Compensation Task 1.1 $ 455.00 Task 2.1 $ 877.50 Task 3.1 $ 487.50 Task 4.1 $ 162.50 Subtotal: $ 1,982.50 Task 5.1 $ 1,697.50 Task 6.1 $ 50.00 Total Fee: $ 3,730.00 Michael A. McG , r.l.a. President, Mc e&Associates. LCC000098 November 23, 2015 New Business 7-g 7 of 19 n 0!� O N N V) N' 60 9 Vi ((M O V N f N N N M N 0(V fh N N n '4'.: A V) ^(G- T{V ON N n 9 N 7 V) M O 1: 1 w NOr 0 O O) O 0 8 8 0 0 0 2 0 0 0 0 O 0 0 2 O O O 8 O 8 8 8 0 E 9. , O /Z N a W 0 N M H t9 b C a J F W w 0 E E II U z g cJ Oz -J n N F ((a mT) Tow r c 8 80 z # w 0 w,'.5., -1 O Z , Z z W � n m ILI J m Z co LL 69 69 69 69 N 69 69 69 69 N 69 69 N 69 N 69 69 N 0 69 69 69 69 69 N C 0 0 0 0 0 0• 0 0 0 0 0: 0 0 0 0 0 0 0 o 0 0 0 o cv W 6) �n o 0 0 0 (n u) m 8 �) 6) ,� v�S'. o �n van (n 8 8 o U) O. so cr, 1- n n U) u) vi Vi CV N r V1 N CV n n m n N n n Vi V) p n CO e. U7 2 N 6699 6699 69 N C 69 tt9f) N N 3 6 C) C) N 3. 63 63 0 3 N 0M C) W. C 0 t9 W fA 6'i b9 E9 w W N WN N N y W to N w Q 4 W LL V/// O O CO F 0 N ,- C) N .- V) V) V n .- V) N n C> Vi n n 0 ' C N n O O C) M — C) r — r- N O O N' .- g Z gi November 23, 2015 New Business 7-g 8 of 19 WORK ORDER/PURCHASE ORDER Contract 12-5892 "Fixed Term Landscape Architectural Services" Contract Expiration Date: September 10th, 2016 This Work Order is for professional Landscape Architectural services for work known as: Project Name: So. Marco Beach Access Landscaping Project No: 80337 The work is specified in the proposal dated October 15, 2015 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: McGee& Associates Scope of Work: As detailed in the attached proposal and the following: Task 1.1 —Planning Review County's existing landscape and irrigation"Record Drawings" for preparation of proposed plans. Perform site review to verify locations of existing materials and irrigation system. 1.1.1 Site Observation 1.1.2 Review existing plans and provide field confirmation of existing conditions 1.1.3 Research&Review of existing permit documents 1.1.4 Base plan development-Update base plan for project areas Task 2.1 —Final Landscape Plan Prepare landscape planting and hardscape renovation plans per applicable Collier County Land Development Code requirements, industry standards and per requested program elements. 2.1.1 Meetings&Correspondence: Attend necessary staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development. 2.1.2 Design: Develop a landscape planting plan based upon the site conditions and requested design program elements. To minimally include items or services as follows: a. Planting design or layout plans. b. Materials Tabulation of Quantities,bid schedule containing,plant quantities, installed sizes, specifications and mature sizes. c. Hardscape paving installation details and notes as identified or as applicable. d. Planting installation details and specifications. 2.1.3 Construction Drawings: Prepare plans to County approved bidding and installation construction drawings and specifications for exhibits or attachments to the final Contract Documents. 2.1.3 Opinion of Costs: Develop opinion of costs related to the approved final drawings. Task 3.1 —Final Irrigation Design Prepare Irrigation renovation plans based upon existing irrigation system,per industry standards and per the requested design program elements. Page 1 of 3 November 23, 2015 New Business 7-g 9 of 19 3.1.1 Meetings & Correspondence: Attend necessary staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development. 3.1.2 Design: Develop an irrigation renovation plan and/or notations to upgrade the existing system based upon the proposed planting plan. To minimally include items or services as follows: a. Identification and location of existing irrigation sources, main lines, controllers, and water source, and connections as required. b. Provide layout schedules and/or notes to identify types and quantities of irrigation components such as sprinkler heads, valves,piping,sleeving and valve wiring. c. Irrigation installation details and specifications. 3.1.3 Construction Drawings: Prepare plans to County approved bidding and installation construction drawings and specifications for exhibits or attachments to the final Contract Documents. 3.1.4 Opinion of Costs: Develop opinion of costs related to the approved final drawings. Task 4.1 —Permitting 4.1.1 Assist staff in permitting applications and submittals. 4.1.2 Review, make revisions and provide comment responses for permitting purposed. Task 5.1 —Contract Administration Provide on-site observation and services during construction to determine compliance with the plans and specifications, as well as review and approve pay request applications. 5.1.1 Assist County staff in developing contract documents for bidding and contract purposes. 5.1.2 Assist in bidding process and provide review and recommendation of award of construction contract. 5.1.3 Services during construction- Provide on-site observations and attend project meetings as follows; (1) Preconstruction meeting (4) Weekly on-site observations and project meetings (1) Substantial completion observation meeting (1)Final completion and closeout meeting 5.1.4 Provide record drawings based upon contractor submitted "As-built" drawings Schedule of Work: Complete work within 365 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement # 12-5892 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): Negotiated Lump Sum (NLS) ['Lump Sum Plus Reimbursable Costs (LS+RC) EiTime & Material (T&M) (established hourly rate— Schedule A) El Cost Plus Fixed Fee (CPFF), as provided in the attached proposal. Page 2 of 3 November 23, 2015 New Business 7-g 10 of 19 Task 1.1 - Planning $ 455.00 Task 2.1 - Final Landscape Plan $ 877.50 Task 3.1 - Final Irrigation Design $ 487.50 Task 4.1-Permitting $ 162.50 Task 5.1-Contract Administration $1,697.50 Task 6.1- Reimbursable $ 50.00 TOTAL FEE $3,730.00 PREPARED BY: Vicky Ahmad, Project Manager Date Facilities Management Division REVIEWED BY: Hank Jones, P.E., Principal Project Manager Date Facilities Management Division APPROVED BY: Barry Williams, Director Date Parks&Recreation Division By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that,to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: McGee&Associates Michael A. McGee, r.l.a. Date President,McGee& Associates LCC000098 Page 3 of 3 November 23, 2015 Z'�//��I//I���� p Adociata of 19 Landscape Architecture October 15, 2015 Ms. Vicky Ahmad, Project Manager Collier County Administrative Services Division Facilities Management Department 3335 Tamiami trail East, Suite 101 Naples, Florida 34112 Subject: Proposal of Landscape Architectural Services for South Marco Beach Access Facilities per Contract No. 12-5892, (M&A 2015-029P) Dear Ms. Ahmad: As requested McGee &Associates is providing the following proposal for your review and approval. McGee&Associates (M &A) agrees to provide services for the landscape, hardscape and irrigation renovation design and contract administration as generally described in the following "Scope of Services" for the above listed project. Scope of Services Task 1.1 - Planning Review County's existing landscape and irrigation"Record Drawings"for preparation of proposed plans. Perform site review to verify locations of existing materials and irrigation system. 1.1.1 Site Observation 1.1.2 Review existing plans and provide field confirmation of existing conditions 1.1.3 Research & Review of existing permit documents 1.1.4 Base plan development-Update base plan for project areas Task 2.1 - Final Landscape Design Prepare landscape planting and hardscape renovation plans per applicable Collier County Land Development Code requirements, industry standards and per requested program elements. 2.1.1 Meetings & Correspondence:Attend necessary staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development. 2.1.2 Design: Develop a landscape planting plan based upon the site conditions and requested design program elements. To minimally include items or services as follows: a. Planting design or layout plans. b. Materials Tabulation of Quantities, bid schedule containing, plant quantities, installed sizes, specifications and mature sizes. c. Hardscape paving installation details and notes as identified or as applicable. d. Planting installation details and specifications. 2.1.3 Construction Drawings: Prepare plans to County approved bidding and installation construction drawings and specifications for exhibits or attachments to the final Contract Documents. 2.1.3 Opinion of Costs: Develop opinion of costs related to the approved final drawings. Task 3.1 - Final Irrigation Design Prepare Irrigation renovation plans based upon existing irrigation system, per industry standards and per the requested design program elements. Design * Environmental Management * Planning * Arborist 5079 Tamiami Trail East/P. O. Box 8052 Naples, Florida 34101 Phone (239) 417-0707* Fax (239) 417-0708 LC 098 * FL 1023A November 23, 2015 Page Two— 10/15/15 New Business 7-g South Marco Beach Access Facility 12 of 19 Proposal#2015-029P 3.1.1 Meetings&Correspondence: Attend necessary staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development. 3.1.2 Design Develop an irrigation renovation plan and/or notations to upgrade the existing system based upon the proposed planting plan. To minimally include items or services as follows: a. Identification and location of existing irrigation sources, main lines, controllers, and water source, and connections as required. b. Provide layout schedules and/or notes to identify types and quantities of irrigation components such as sprinkler heads, valves, piping, sleeving and valve wiring. c. Irrigation installation details and specifications. 3.1.3 Construction Drawings: Prepare plans to County approved bidding and installation construction drawings and specifications for exhibits or attachments to the final Contract Documents. 3.1.4 Opinion of Costs: Develop opinion of costs related to the approved final drawings. Task 4.1 -Permitting 4.1.1 Assist staff in permitting applications and submittals. 4.1.2 Review, make revisions and provide comment responses for permitting purposed. Task 5.1 -Contract Administration Provide on-site observation and services during construction to determine compliance with the plans and specifications, as well as review and approve pay request applications. 5.1.1 Assist County staff in developing contract documents for bidding and contract purposes. 5.1.2 Assist in bidding process and provide review and recommendation of award of construction contract. 5.1.3 Services during construction-Provide on-site observations and attend project meetings as follows; (1) Preconstruction meeting (4)Weekly on-site observations and project meetings (1)Substantial completion observation meeting (1) Final completion and closeout meeting 5.1.4 Provide record drawings based upon contractor submitted "As-built"drawings Schedule of Work Design services will be completed within 30 days from the date of the Notice to Proceed. Contract Administration services to be determined based upon bidding and construction dates. Compensation Task 1.1 $ 455.00 Task 2.1 $ 877.50 Task 3.1 $ 487.50 Task 4.1 $ 162.50 Subtotal: $ 1,982.50 Task 5.1 $ 1,697.50 Task 6.1 $ 50.00 Total Fee: $ 3,730.00 Michael A. McGee, a. ' President, McGe Associates. LCC000098 November 23, 2015 New Business 7-g 13 of 19 _ • 0 0 0 0 88 820 0 0 84 0 0 o 0 N 0 0 O S O S O O G W r N tl) )° '° N N N ^ 1l) N N N A u) N Ni N r to U) O C 0 6 .O = F fn t0 O O) N m O) N !� O) NJ t+) N O O CO fOl N O t0 W N t9 A t9 t9 N H to N CO t9 t9 E9 W to M tO u) r Z 0 N Q W to W 69 VD M VD VD V W w rM t9 CU )- W N rW N W LL O E E 1- 0 M s N O J r Z J cn p 0 I- 00. O 0 Q .. 0 , :0 N O i_ • J O H N N Z ' Z o W 0 (.9 m• J 2 W J I- Z N LL 69 69 t9 69 M 69 to t9 t9 W t9 t9 69 69 N to 4 N t9 t9 V! to 69 t9 0 0 0 0 0 0 0 O O O O O O O O O 0 0 h O 0 O 0 0 0 O O N to N N N N N N N N 1 r N n N o o O P b' CO tO O) N VD Q) t0 0 N M T M CO 01 W. 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OO U O U U N N C• O c > ° 4` ?U N E a a ZO f t-i La H N E C .- a, N Z o N p 4 8 n m F n N 0 al 0 m • Vi Q -0 3 n w m W ` m`° ._ u, `c .. 2. 17) . 000 `" d o '. m 0 -) O m 0 ° a a d m ' m 5 co m • al o Z H m ' o a Q ( a t) = f � y 5 a w w i'". 2 Z O M a > °° (i) c m a o c N 0 ° n Y a a w Q 6 V a A W O O R a ` O rn c -, ° . 0 _ c ° r Z t a r r c gcc r m U W Z Z J S N d N d n r v r V _ N Q a Z O . m w E m m o a d ` g o ° W 0 Z O 0 O o 0 O a O O m CU a a W O Q cC O O. « /■ CL 0 3 a N e.1 N N .- M to Ci fh .- R Q .- n Q) la- a J 0 F N 1i 4 O O F U U Q _o U N N CO O 0 c6 2 O up d C) N O 1C) O N November 23, 2015 New Business 7-g 14 of 19 WORK ORDER/PURCHASE ORDER Contract 12-5892 "Fixed Term Landscape Architectural Services" Contract Expiration Date: September 10th, 2016 This Work Order is for professional Landscape Architectural services for work known as: Project Name: So. Marco Parking Lot Improvements Project No: 80336 The work is specified in the proposal dated October 15, 2015 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order/Purchase Order is assigned to: McGee &Associates Scope of Work: As detailed in the attached proposal and the following: Task 1.1 —Planning Review County's existing landscape and irrigation"Record Drawings" for preparation of proposed plans. Perform site review to verify locations of existing materials and irrigation system. 1.1.1 Site Observation 1.1.2 Review existing plans and provide field confirmation of existing conditions 1.1.3 Research & Review of existing permit documents 1.1.4 Base plan development - Update base plan for project areas Task 2.1 - Final Landscape Plan Prepare landscape planting and hardscape renovation plans per applicable Collier County Land Development Code requirements, industry standards and per any requested program elements. 2.1.1 Meetings& Correspondence: Attend necessary staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development. 2.1.2 Design: Develop a landscape planting plan based upon the site conditions and requested design program elements. To minimally include items or services as follows: a. Planting design or layout plans. b. Materials Tabulation of Quantities, bid schedule containing, plant quantities, installed sizes, specifications and mature sizes. c. Hardscape root barrier, asphalt paving repair installation details and notes as identified or as applicable. d. Planting installation details and specifications. 2.1.3 Construction Drawings: Prepare plans to County approved bidding and installation construction drawings and specifications for exhibits or attachments to the final Contract Documents. 2.1.3 Opinion of Costs: Develop opinion of costs related to the approved final drawings. Page 1 of 3 November 23, 2015 New Business 7-g 15 of 19 Task 3.1 —Final Irrigation Design Prepare Irrigation renovation plans based upon existing irrigation system,per industry standards and per the requested design program elements. 3.1.1 Meetings& Correspondence: Attend necessary staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development. 3.1.2 Design: Develop an irrigation renovation plan and/or notations to upgrade the existing system based upon the proposed planting plan. To minimally include items or services as follows: a. Identification and location of existing irrigation sources,main lines, controllers, and water source, and connections as required. b. Provide layout schedules and/or notes to identify types and quantities of irrigation components such as sprinkler heads,valves,piping, sleeving and valve wiring. c. Irrigation installation details and specifications. 3.1.3 Construction Drawings: Prepare plans to County approved bidding and installation construction drawings and specifications for exhibits or attachments to the final Contract Documents. 314 Opinion of Costs: Develop opinion of costs related to the approved final drawings Task 4.1 —Permitting 4.1.1 Assist staff in permitting applications and submittals. 4.1.2 Review, make revisions and provide comment responses for permitting purposed. 4.1.3 Assist staff in preparing,attend meetings and submitting an"Insubstantial Changes" (SDP1)submittal to the existing SDP or SIP plans. Task 5.1 —Contract Administration Provide on-site observation and services during construction to determine compliance with the plans and specifications,as well as review and approve pay request applications. 5.1.1 Assist County staff in developing contract documents for bidding and contract purposes. 5.1.2 Assist in bidding process and provide review and recommendation of award of construction contract. 5.1.3 Services during construction- Provide on-site observations and attend project meetings as follows ;( 1) Preconstruction meeting, (4)Weekly on-site observations and project meetings, (1) Substantial completion observation meeting, (1)Final completion and closeout meeting 5.1.4 Provide record drawings based upon contractor submitted"As-built" drawings Schedule of Work: Complete work within 365 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement # 12-5892 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Finn in accordance with following method(s): IIINegotiated Lump Sum (NLS) DLump Sum Pius Page 2 of 3 November 23, 2015 New Business 7-g 16 of 19 Reimbursable Costs (LS+RC) 0Time & Material (T&M) (established hourly rate — Schedule A) F Cost Plus Fixed Fee(CPFF), as provided in the attached proposal. Task 1.1 -Planning $ 455.00 Task 2.1 -Final Landscape Plan $1,270.50 Task 3.1 - Final Irrigation Design $ 752.50 Task 4.1-Permitting $ 582.50 Task 5.1- Contract Administration $1,697.50 Task 6.1-Reimbursable $ 200.00 TOTAL FEE $4,895.00 PREPARED BY: Vicky Ahmad, Project Manager Date Facilities Management Division REVIEWED BY: Hank Jones, P.E., Principal Project Manager Date Facilities Management Division APPROVED BY: Barry Williams, Director Date Parks& Recreation Division By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: McGee & Associates Michael A. McGee, r.l.a. Date President, McGee & Associates LCC000098 Page 3 of 3 November 23, 2015 New Business 7-g 716 p A.:IQdated 17 of 19 Landscape Architecture October 15, 2015 Ms. Vicky Ahmad, Project Manager Collier County Parks& Recreation Department 15000 Livingston Road Naples, Florida 34109 Subject: Proposal of Landscape Architectural Services for South Marco Beach Access Parking Facilities at Swallow Ave. & Seagrape Dr. per Contract No. 12-5892, (M&A 2015-030P) Dear Ms. Ahmad: As requested McGee &Associates is providing the following proposal for your review and approval. McGee&Associates (M &A) agrees to provide design services for the landscape, hardscape and irrigation renovations as generally described in the following "Scope of Services"for the above listed project. Scope of Services Task 1.1 - Planning Review County's existing landscape and irrigation "Record Drawings"for preparation of proposed plans. Perform site review to verify locations of existing landscape material and irrigation system components. 1.1.1 Site Observation 1.1.2 Review existing plans and provide field confirmation of existing conditions 1.1.3 Research & Review of existing permit documents 1.1.4 Base plan development- Update base plan for project areas Task 2.1 - Final Landscape Design Prepare landscape planting and hardscape renovation plans per applicable Collier County Land Development Code requirements, industry standards and per any requested program elements. 2.1.1 Meetings & Correspondence:Attend necessary staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development. 2.1.2 Design: Develop a landscape planting plan based upon the site conditions and requested design program elements. To minimally include items or services as follows: a. Planting design or layout plans. b. Materials Tabulation of Quantities, bid schedule containing, plant quantities, installed sizes, specifications and mature sizes. c. Hardscape root barrier, asphalt paving repair installation details and notes as identified or as applicable. d. Planting installation details and specifications. 2.1.3 Construction Drawings: Prepare plans to County approved bidding and installation construction drawings and specifications for exhibits or attachments to the final Contract Documents. 2.1.3 Opinion of Costs: Develop opinion of costs related to the approved final drawings. Task 3.1 -Final Irrigation Design Prepare Irrigation renovation plans based upon existing irrigation system, per industry standards and per the requested design program elements. Design * Environmental Management * Planning * Arborist 5079 Tamiami Trail East/P. O. Box 8052 Naples, Florida 34101 Phone (239) 417-0707* Fax (239) 417-0708 LC 098* FL 1023A November 23, 2015 Page Two—10/15/15 New Business 7-g South Marco Beach Access Parking Facilities 18 of 19 Proposal#2015-028P 3.1.1 Meetings&Correspondence: Attend necessary staff and/or project on-site meetings for the project design development and provide required written correspondence, verbal communications or presentations for the project development. 3.1.2 Design: Develop an irrigation renovation plan and/or notations to upgrade the existing system based upon the proposed planting plan. To minimally include items or services as follows: a. Identification and location of existing irrigation sources, main lines, controllers, and water source, and connections as required. b. Provide layout schedules and/or notes to identify types and quantities of irrigation components such as sprinkler heads, valves, piping, sleeving and valve wiring. c. Irrigation installation details and specifications. 3.1.3 Construction Drawings: Prepare plans to County approved bidding and installation construction drawings and specifications for exhibits or attachments to the final Contract Documents. 3.1.4 Opinion of Costs: Develop opinion of costs related to the approved final drawings. Task 4.1 -Permitting 4.1.1 Assist staff in permitting applications and submittals. 4.1.2 Review, make revisions and provide comment responses for permitting purposed. 4.1.3 Assist staff in preparing, attend meetings and submitting an "Insubstantial Changes" (SDPI) submittal to the existing SDP or SIP plans. Task 5.1 -Contract Administration Provide on-site observation and services during construction to determine compliance with the plans and specifications. as well as review and approve pay request applications. 5.1.1 Assist County staff in developing contract documents for bidding and contract purposes. 5.1.2 Assist in bidding process and provide review and recommendation of award of construction contract. 5.1.3 Services during construction-Provide on-site observations and attend project meetings as follows;(1) Preconstruction meeting, (4)Weekly on-site observations and project meetings, (1)Substantial completion observation meeting, (1) Final completion and closeout meeting 5.1.4 Provide record drawings based upon contractor submitted"As-built"drawings Schedule of Work Design services will be completed within 30 days from the date of the Notice to Proceed. Contract Administration services to be determined based upon bidding and construction dates. Compensation Task 1.1 $ 455.00 Task 2.1 $ 1,270.50 Task 3.1 $ 752.50 Task 4.1 $ 582.50 Subtotal: $ 2,997.50 Task 5.1 $ 1,697.50 Task 6.1 $ 200.00 Total Fee: $/'� 4,895.00000 Michael A. Mc , r.l.a. President, M ee&Associates. LCC000098 November 23, 2015 New Business 7-g 19 of 19 a . o 8 O E w r U) U 0 U) Ni Ni - P N 0 U) N. Al U - O N U O ) Z c N a Qo N N 9 m N O N N 9 w w N b tT 2 Q 8 W N O th O 8 O o N9 . N t9 to N fA M a 19 H N k 40 a. J f LL 4#4. W 074 44 a. o I- 0 X 2 000 J N N N -J rZ N 0 O ,_ p a J Z 1- ' Z z W O , 0 Ui • m W m J J I- Z N LL o M 0 69 H o t9 to 0 M 0 0 o . W t9 69 69 a N to 69 69 o 69 h o 0 O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 o0 0o w. p N w LO 0 0 4. 0 U) u) 0 U o 0 0 L M o ,n o w M N r r U) U) N N N N N Pp U) U) U) N- n! 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O o m a c d L , o F- O c a ))) ) o a v a o Z a a ° E 2 v n ? c • 2 c F H O g w — a c c o o O c o o � oto o .n u `° o , , „ ° ° y : 0 ° w p a a J 2 3 Z O 13' m °5 c i o c a u � o n m ,' 4 a T a m f, N o 0 V Z wW V = R N a Z c c o C c c 2 ;° m m , m c a -- y Q 8 o W J c p V ? a i ° d - ,� c n N � ae a - E Q - V 4 Z o v) ) V _, 2 0 0 0 .0 O O O 5 o_ o 1- O m ,n a a i'lj N J C7 N d U ,-re 0 0 A ,- - r - - - - - - . .- • N Q- CC O . . N N N N N M e) c1 c+ Q V Q 4- U U U) U ° 0 a O F( e. M ti ad f 0 Q .0 0 fII N CO O U c6 2 O u) a o r) 0 0 N November 23, 2015 New Business 7-h 1 of 10 EXECUTIVE SUMMARY Review of Study on Tourism Grant Program by Collier Citizens Council OBJECTIVE: Review and discuss the study conducted by the Collier Citizens Council (CCC) related to the Tourist Development Council Category B and C-2 grant programs. CONSIDERATIONS: Over the past few years, the demand for Category B marketing grants and Category C-2 Non-County Owned and Operated Museum grants has been declining. The CCC offered to conduct a study to determine the possible causes for that decline. A group of CCC members conducted this survey in early 2015, and the results are found in the attached report. A synopsis of the results is as follows: • Many respondents were not aware of the grant program • The application forms were too complex • Grants were not worth the effort • History of problems with reimbursement • No specific events to attract tourists A summary of the committee's recommendations: • Publicize the grant criteria earlier and more widely, and the organizations that have received this funding in the past. Use direct mail, press releases and local media articles. • Simplify the application and reimbursement process based on input from an ad hoc committee from eligible organizations. • Establish a new category for events that do not directly attract tourists such as cultural arts events. FISCAL IMPACT: None at this time. RECOMMENDATION: Review this report from the Collier Citizens Council and recommend direction for future action. SUBMITTED BY: Jack Wert, Tourism Director November 23, 2015 New Business 7-h 2 of 10 TOURIST DEVELOPMENT COUNCIL GRANTS—WHY AREN'T THERE MORE? Early in 2015,the Collier Citizens Council (CCC)became aware of the paucity of applications for Category B and C-2 grants awarded by the Collier County Tourist development Council (TDC). These grants are made annually to non-profit 501(C)(3) organizations that attract tourists. Only two such applications were submitted in 2015, fewer than in 2014, despite redesign of the forms ostensibly to make the process easier. Because of the lack of applications and, in turn, low disbursements of grant money in these categories, the CCC undertook a study to determine why so few organizations sought grants. A survey was developed, and 18 eligible organizations were interviewed. We found that few applied because ... • Many simply didn't know about the TDC. • The application forms were too complex. • Some felt the grants were not worth the effort. • There was a history of problems with reimbursement. • Some had no specific events to attract tourists. Based on this feedback(survey results are available under separate cover), the CCC recommends the TDC take the following steps to encourage more grant applications: (1) Publicize the criteria for grants earlier and more widely. Indicate grant money available and clearly spell out steps for applying. Publicize organizations receiving the grants. Do these things through direct mailings to eligible organizations,as well as press releases and articles in the local media. (2) Simplify the application and reimbursement processes to make them more user friendly. Do this based on input from an ad hoc committee of representatives from 4-5 eligible organizations. (The CCC could help with this.) (3) Establish a new category for organizations that do not have special events for tourists,yet provide cultural arts year-round and,as such, indirectly promote tourism. Examples are the Naples Art Association and the Naples Jazz Society. (4) Consider establishing an appeals process for those disappointed with the outcome of their applications. Respectfully submitted by the Collier Citizens Council, Patricia Bush, Secretary Dave Trecker, Vice President November 23, 2015 New Business 7-h 3 of 10 TOURIST DEVELOPMENT COUNCIL GRANTS WHY AREN'T THERE MORE? By Patricia Bush, Carla Grieve, Nancy Kerns, Linda Penniman, Bob Raymond, Aimee Schlehr Collier Citizens Council September 18, 2015 November 23, 2015 New Business 7-h 4 of 10 Report Summary No one at the 18 Collier County non-profit organizations we interviewed said they did not want TDC money. A common reason organizations did not apply was that the individual responsible for seeking grants had only had the position for a short time and knew little or nothing about TDC grants. In some cases, if they knew about the grants, they had been deterred by a board member saying the grants were not worth the effort. Other common reasons related to the complexity of the application, problems with reimbursement, difficulty knowing if attendees were tourists or stayed in hotels, and not having special events attracting tourists. The interview results led to the following recommendations if the TDC wishes to increase the number of grants it awards. Produce more awareness of the grants and the application and awards process. This should be repeated in various media and started months prior to the prior application date so that organizations can decide if they wish to apply. Hold an information workshop. This could be co-sponsored by the Chamber or the United Arts Council. Widely disseminate the results, i.e., who got the grants and how much they got. Develop a category for organizations that do not have special events for tourists or special events in the "shoulder" seasons, but are among those who make Collier County one of Florida's most recognized cultural and arts centers. Simplify the grants and reimbursement process. Form a committee from eligible organizations and invite them to advise the TDC on how to make the grant process "user friendly." Establish a percent of TDC money that is expected to go to eligible organizations. Background In the spring of 2015, the Collier Citizen's Council (CCC) became aware of, and concerned about, the lack of applicants for the category B and C-2 grants awarded by the Collier County Tourist Development Council (TDC)to non-profit 501 (c)(3) organizations which attract tourists. Only two applications were submitted, fewer than in 2014, despite redesign of the applications, ostensibly to make the process easier. In past years, as many as 6 grants were awarded. The CCC formed a project group whose goal was to learn why eligible organizations had not applied and to report to the TDC. 501 (c) (3) Eligible Organizations The TDC provided a list of seven category B organizations who had received a grant in past November 23, 2015 New Business 7-h 5 of 10 years, one of which (ArtsNaples World Festival) had applied and received a grant in 2015. The Naples Jazz Society, Inc., was added to the B category list. Nine category C-2 organizations were on the list and one (Museum of Military Memorabilia) was added. The following organizations were interviewed and the information they provided was included in the results. Category B — Marketing and Non-Sports Events Grants ArtsNaples World Festival Betterment Association of the Everglades Area Florida Sports Park - Swamp Buggy Naples Jazz Society NIFF Inc. Old Naples Waterfront Assoc, Inc. United Arts Council of Collier County, Inc. The Naples Players Category C-2 — Non-County Owned and Operated Museum Grants ArtisNaples/Naples Museum of Arts Conservancy of SW Florida Golisano Children's Museum Museum of Military Memorabilia Naples Art AssociationNon Liebig Naples Botanical Garden Naples Historical Society Naples Zoo Rookery Bay Southwest Holocaust Museum Research Design The primary goal was to identify all organizations in Collier County eligible for TDC B or C-2 category grants who had not applied in 2015, learn why they had not applied, and based on this information, make recommendations that would increase future applications. A questionnaire (Appendix) was developed and agreed upon by the project group. The questionnaire contained the following statement to be read by the person interviewed. "We promise that we will never reveal what you tell us by your name or any information that could identify you unless you specifically ask us to. You are assigned a code and all data stored and analyzed will use that code." The interviewer asked to interview the person at the organization that was most knowledgeable about the organization's funding sources. The interviews were completed in the first week of September, 2015. In addition to those who had not applied, they included the two organizations who had received TDC grants,ArtsNaples and The Holocaust Museum. November 23, 2015 New Business 7-h 6 of 10 CCC Interviewers Patricia Bush Linda Penniman Carla Grieve Bob Raymond Nancy Kerns Aimee Schlehr Survey Results The Survey Results are divided into two sections. The first section includes responses to the open-ended question asking for Comments, Suggestions, and Recommendations. The second section reports the responses to the questions that asked the interviewee to choose a response from a brief list of choices and/or a specific number. Comments, Suggestions, Recommendations C-2 Category Form too complicated. Too complicated to prove you deserve the funds. Have an accountant come up with a simpler form that would satisfy scrutiny by IRS or whomever. I am relatively new and interested in getting funding from the County and/or State but I didn't know about these grants. I can't provide the history of these grants although I'm told we got them in the past. Form too complicated. TDC "big three" are advertised as shopping, dining, & beach. Too little to no emphasis on arts and culture. We think this support is very important. Tracking of our guests/visitors is an evolutionary process in that we closed for several years for extensive renovation work. We have only reopened our full campus for two seasons. During that time we have seen substantial growth in our visitors to a level matching our attendance prior to closing. This year our attendance has increased by more than 30%. We know that many of those who have attended are tourists, but we have no method for collecting the data. We didn't know about it although I now believe we've been eligible for years. Better communication methods to let people know about these grants are needed. Need to have grants for museums that don't have special events for tourists or special ones in the shoulder seasons but who attract tourists to Naples because of the large number of high quality arts associations, music, and theater. Requires too much documentation. Sent in all of it and was told not received so had to do it again. Too time consuming and frustrating. B Category We suggest and recommend that some grant funds be considered for certain non-profit November 23, 2015 New Business 7-h 7 of 10 events that while not meeting all of the TDC criteria, still obviously contribute to Naples being an attractive destination for tourists, particularly during the "shoulders" or "off-season" time period. It often costs more to do the paper work than the worth of the grant. Limited to Glades, Hendry, and Collier but could advertise outside of these. If spend some of the money for eligible items before grant money is received, payment is denied. When Brock denies payment for some items there is no appeal process. Did not feel they had a category that fit the grant criteria. Would like to know when applications are available. Suggest work with Chamber to produce more awareness of the grants and application process, where and when to get the applications. Past board members said applications were too in depth and too hard to get required information. We don't apply for the grant. No special reason. Did not feel they had a program that fit the grant criteria. Need to make reimbursement less restrictive. Took 3 months to get the money. Really dumb to require TDC name in ads. Reimbursement refused because we couldn't prove had TDC in online ads. Grant money way too restricted and too hard to get reimbursed so not worth the effort. Go back to two years ago when could include Lee County and North Florida. Allow grant money to be used for transportation. Thank you for what you're doing. We really appreciate it. Would be helpful to be able to use the funds toward exhibits as well as advertising. As we are starting to focus more on Collier County, the use of funds outside the area is less desirable. Specific Question Responses Responses to CCC TDC project questionnaire 2015 N=18 Do you know if your association is eligible for a TDC B or C-2 category grant? DK 6, B 5, C-2 7, Both 1 Has your association ever applied for a TDC grant? DK 2, Yes 13 , No 3. If Yes, how many times? DK 11; 1,1,2,3,3,3,6,6; av = 3.1 November 23, 2015 New Business 7-h 8 of 10 If Yes, how many times did you receive TDC grant money? DK 8; 1,1,2,3,3,3,6,6; av = 3.1 How much last time? Range $15.000 - $100,000 If Yes, about what percent of your total annual budget did that grant money represent DK10, <22, 1, 5, 5, 25, 75 % What are your main funding sources? Donations 10, endowments 0, entrance fees 5, other grants 0, other 3 Did you obtain a grant application form in 2015?Yes 4, No 14. If Yes, how did you obtain it? Internet 2; TDC office 2 If you did not apply this year, can you say why? Check all that apply. 1. 6_ Didn't know about it or form changes. 2. __2_ Not enough time between availability of forms and due date. 3. _2_ No employee available to complete application. 4. 9 Application too detailed 5. _2_ Do not have events that attract tourists 6. _1_ Do not have events in the shoulder season 7. _6_ Grant money is too restricted 8. _8_ Too difficult to get reimbursed 9. _3_ Grant too little to make it worthwhile to apply 10._5_Grant money too little to meet reporting demands 11. _6_ No way to know if event visitor is tourist or if stayed in hotel 12. _7_Other. Missed deadline; Didn't know about changes; Person who does grants had just started and missed the deadline or was advised not to bother; Got application too late to file;All money must be spent out of market; Did not receive all money awarded last time we applied. November 23, 2015 New Business 7-h 9 of 10 Appendix: Questionnaire Interviewer Initials / Interviewee Name Association Code / / Association Name Address Phone I / Eligibility: 1=Form B 2=Form C-2 Date / / Interviewers,enter your initials and codes—see below—then cut at line and attach above section to questionnaire. Then destroy section below B01 Betterment Association of the Everglades Area B02 Old Naples Waterfront Association, Inc B03 United Arts Council of Collier County,Inc B04 NIFF, Inc. B05 The Naples Players B06 Florida Sports Park—Swamp Buggy B07 ArtsNaples B08 Naples Jazz Society C08 Golisano Children's Museum of Naples,Inc C09 The Southwest Florida Holocaust Museum,Inc. C10 Conservancy of Southwest Florida C11 Rookery Bay C12 Naples Zoo C13 Naples Art Association,d/b/a/The von Liebig C14 Philharmonic Center for the Arts/Naples Museum of Arts C15 Naples Botanical Garden C16 Naples Historical Society C17 Museum of Military Memorabilia November 23, 2015 New Business 7-h 10 of 10 Code The Collier Citizen's Council is concerned that Collier County's non-profit associations are not applying for the Tourist Development (TDC) grants to receive TDC funds for which they are eligible. We hope that the information we obtain will help correct this situation. We are asking all eligible associations in Collier County to complete this questionnaire. We promise that we will never reveal what you tell us by your name or any information that could identify you unless you specifically ask us to. You are assigned a code and all data stored and analyzed will use that code. Category B grants are for MARKETING AND NON-SPORTS EVENTS. Category C-2 grants are for NON-COUNTY OWNED AND OPERATED MUSEUMS. Do you know if your association is eligible for a'WC B or C-2 category grant? O=DK 1=B 2=C-2 3=both Has your association ever applied for a TDC grant? O=DK 1=Yes 2=No If Yes, how many times? —— If Yes, how many times did you receive TDC grant money? — How much last time? $ If Yes, about what percent of your total annual budget did that grant money represent? What are your main funding sources? 1=donations 2=endowments 3=entrance fees 4=other grants 5=other Did you obtain a grant application form in 2015? 1=Yes 2=No If Yes, how did you obtain it? 1=internet 2=TDC office 3=other If other, how? If you did not apply this year, can you say why? Check all that apply. 1. _ Didn't know about it or changes. 2. — Not enough time between availability of forms and due date. 3. _ No employee available to complete application. 4. _ Application too detailed. 5. Do not have events that attract tourists. 6. Do not have events in the shoulder season. 7. — Grant money is too restricted. 8. _ Too difficult to get reimbursed. 9. _ Grant money too little to make it worthwhile to apply 10. Grant money too little to meet reporting demands. 11. _ Grant money use too restricted. 12._ No way to know if event visitor is tourist or if stayed in hotel 13. Other Comments/Suggestions/Recommendations) November 23, 2015 New Business 7-i 1 of 2 EXECUTIVE SUMMARY Review and discuss report of the TDC Workshop on November 16, 2015 regarding current allocations of the Collier County Tourist Development Tax (TDT) OBJECTIVE: Review and discuss the TDC Workshop outcomes. CONSIDERATIONS: A Workshop was requested by the Tourist Development Council (TDC) at the October 26, 2015 meeting to discuss the possible need for a reallocation of the current uses of the tourist development tax and the possible need for a tourist tax increase of 1%. That meeting was held at the Tourism Division offices conference room at 2660 Horseshoe Drive North, Suite 105 from 10 am to Noon on Monday,November 16. The attachment to this Executive Summary is a synopsis of the discussion and outcomes from that Workshop. RECOMMENDATION: Review and discuss outcomes from the November 16 TDC Workshop. SUBMITTED BY: Jack Wert, Tourism Director Attachment: Workshop synopsis November 23, 2015 New Business 7-i 2 of 2 Collier County Tourist Development Council (TDC) Workshop Meeting, November 16, 2015 The meeting was attended by TDC members: Commissioner Taylor, Murray Hendel, Bob Miller, Clark Hill, Rick Medwedeff, Susan Becker. Other attendees included: County staff members Jack Wert, Kelly Green, Colleen Greene, Gary McAlpin, Barry Williams, Ed Finn, and citizen Al Katz. The group reviewed the materials provided with the agenda packet including: • Current Tourist Tax Allocations and Uses-Colleen Green, Assistant County Attorney • Competitive Destination comparisons • TDT history and forecast • Fund 195 (Beach Renourishment) current and projected fund balances A document provided by the Collier Citizens Council concerning a proposal to raise the tourist tax by one percent to 5%was reviewed by staff with the Workshop attendees.The document included a proposal to change the current 43.348% allocation in the first two percent in Category"B" (Destination Marketing)to zero and move those funds entirely to Category A for Beach Renourishment. It was pointed out by staff that this would essentially eliminate the funding for the operation of the tourism office as the administrative arm of the Convention &Visitor Bureau (CVB).A further review of the Florida State Statute 125.0104 indicates that neither the 4th percent, nor the 5th percent of tourist tax can be used for these administrative purposes. A detailed review of the current and projected Fund 195 for beach renourishment indicated that in Fiscal Year 2020 the following balances would be available for beach renourishment projects: Project and Program Costs $ 4,834,700 Reserves- Unrestricted $21,057,700 Reserves for Catastrophe $ 8,070,000 Reimbursement Reserves $ 4,000,000 Total Expenditures/Uses $66,017,995 The above information includes the BCC approved annual renourishment program budget expenditure of$2.5 million in the Project and Program Costs line.These balances also include the release of$9.2 million in de-obligated funds by FEMA, leaving$4 million in Reimbursement Reserves for possible future repayment to FEMA or to FDEP. The tourist tax revenue projections in the above calculations are based on a conservative tax revenue growth each year of 1%. The consensus of the Workshop attendees was that there appears to not be a need at this time for a TDT increase to 5%, or for a reallocation of the current tourist tax allocations. November 23, 2015 New Business 7-j 1 of 1 EXECUTIVE SUMMARY Discuss and recommend possible cancellation of December 28, 2015 TDC meeting OBJECTIVE: Discuss cancelling December TDC meeting CONSIDERATIONS: The December TDC meeting falls on December 28, 2015. Traditionally the December meeting has been cancelled due to the Holiday season. At this time, staff does not have any agenda items for discussion in December and recommends cancelling this meeting. FISCAL IMPACT: There is no fiscal impact to this action. RECOMMENDATION: Discuss and recommend possible cancellation of December 28, 2015 TDC meeting. 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IN o t fD e g 0 N NOOO0000p -.i -& Oa000OO ; 0000poo " = 0 O ....„ 6666666642, 6066606066) 6606066 .4„ o �_• A u U It It cno0000 _ 00 -.i o000 _ oO _, __ 000 _ 0000 o 0 0 0 0 < o o o 0 0 0 o C o o • < o 0 0 < o o 3 co 0 0 0 - y = m v 3 - -, cu y - — 00 0 -10 aN0) N -L00 -101 W N ' N) 10) oa j c p CD v o M P- Z O O (2,) < CD CD CO O N O N co O -h O N — co O O i -• 0(0 01 4h IL ' F. • , r...ai a • i • x I Z X -C O r C 0 hi x Ml o 4 v r-4 b 5 ® y v m 0 , < r > O 0 N co --{ > cO N 0 o —, o an cl November 23, 2015 New Business 10 a-g 1 of 45 DIRECTOR'S REPORT-Jack Wert October—November 2015 ADVOCACY ACTIVITIES Meetings with Comm. Taylor on TDC and BCC agendas DMAI Advocacy Committee Meetings TOURISM INDUSTRY ACTIVITIES Meetings with Naples Chamber and Museum staff on new location for Downtown Visitor Center DMAI Accreditation Board Conference Calls New Collier County Employee Briefing Economic Summit- Marco Realtors- Tourism Impacts Presentation AVIAREPS-Brazil fam of Collier County with account team Advisory Roundtable meeting at Bellasera Hilton Naples/Shula's Steakhouse Anniversary Event Sports Facility Study vendor project kick off meeting TRADE SHOWS/TOURISM INDUSTRY CONFERENCES World Travel Market (WTM), London. Met with 33 tour operators,journalists to promote future travel to Collier County PUBLIC RELATIONS Naples Daily News and Fort Myers News Press interviews on September statistics Collier TV segment on upcoming sports events PROMOTIONAL ACTIVITIES Met with event promoters for golf, FBU and Bacon Festival for event support November 23, 2015 New Business 10 a-g 2 of 45 ROU P SA LE - Debi De Benedetto - October 19, 2015 — November 13, 2015 Industry Relations — Sales • Luncheon with new local ConferenceDirect Meeting Planner • Completed Agenda pop to create an "App" for our Golf Fam • Updates to Cvent account have created a surge in RFP's. I have Michelle Pine to thank for updating this site and will complete final updates myself next month • Guild Travel Management Companies (GTMC) group for May 2016 booked — this group is top 150 UK Business travel CEO's and owner responsible for booking 80% of group and B-Leisure travel. Meeting will be at Marco Island Marriott Resort • Training County EOC New Product Development • Monthly newsletters approved and fulfilled • Continual proofing of Ad agency collateral and ads, newsletters and etc. includes advertorial • Florida Encounter travel plans and preparations • New postcards for meetings and leisure sales use have been created and approved • Golf Fam Committee meeting and final plans in prep for upcoming Fam • CVB Roundtable event attended • Visit Florida Lunch & Learn event attended Trade shows attended • Meetings Focus — now Meetings Today launch and trade show attended with 24 one on one appointments and events attended • All Trade show follow up complete includes post card mailer and email follow up —planners added to newsletter November 23, 2015 New Business 10 a-g 3 of 45 Fams/Site Visits • Discover your Golf Paradise Fam took place Nov. 20-22 to coincide with LPGA —hosted 13 meeting planners with Golf, hotel sites and events for 3 days. • Four site itineraries completed and visits escorted November — Welsh, Salberg, Wait, Lewis, ACE • Assisted several Meeting planners with information, Idss data base updates • Dinner with Brazilian reps to discuss MICE and South American group business • Big site with GTMC for offsite venues for the May 2016 booked events Requests for Proposal (RFP's) and Booked Business • Current report dates — October 19, 2015 —Nov. 13, 2015 • We sent out 39 RFP's — (another record high) potential of over $12 million • Booking totals for report dates 1. 3 groups booked for 489 Room nights 2. Economic impact estimate for bookings this report date $357,476.22 • A record 130 RFP's generated in three weeks. Sponsorships & RFP Enhancements — 2 sponsorships granted and both booked: GTMC and ASAE this month November 23, 2015 New Business 10 a-g 4 of 45 •- Oct. 17—November 13,2015 [, ,f [; `, & "i".�" ` a ASSOCIATION - Claudia C:i�tlif�.�° ... Industry Relations— Sales — Memberships • Participated in the CVB roundtable partner meeting. • Working on Virtuoso partnership website and program. • Presented webinar for Travel Weekly travel agents that sell Florida. • Attended Hilton 15th Anniversary event. • Met with Stefanie Zinke with Lee VCB to finalize details for the Puerto Rico travel agent event. • Participated in the PhaseV staff meeting. • Provide ongoing assistance to UK, German and Brazil reps. New Product Development • Registered for Travel Exchange Jan 2016 and appointments requested. • Registered for International Pow Wow June 2016. • Created Spanish PowerPoint presentation for Puerto Rico. • Created Travel Weekly webinar presentation. • Ongoing proofing of Ad agency materials for consumer escapes newsletter, ads, etc. Sales Missions • Puerto Rico Travel Agent training and reception. Co-sponsored with The Beaches of Fort Myers and Sanibel. November 10, 2015. Familiarization Trips • Hosted Aviareps Fam. • Follow up done for JTB FAM • Dertour Group 1 and 2 — November 17 — 19 and November 21 — 23, 2015. • Working on final details for the Marriott Product Manager German FAM November 23, 2015 New Business 10 a-g 5 of 45 • Working on final details for Willy Scharnow (German Travel Agent FAM) December 8 — 11, 2015. Arranged post Willy FAM sites for new Diamonde team member (Anne-Kathrine Graf Established Contacts/Leads • We hosted 60 travel agents in Puerto Rico. All received destination information and learned about SunCountry and Southwest Florida. We also received newspaper and TV coverage. Both counties will be represented and shown along with our leisure videos. • 516 travel agents participated in the Florida Plus: Selling Florida webinar. November 23, 2015 New Business 10 a-g 6 of 45 PUBLIC RELATIONS & COMMUNICATIONS - SoNell Modvs, Erin Smith- October/November 2015 Media Submissions 40 submissions of requested information and/or photos from CVB to local, state, national and international media, plus tour operators and meeting planners FAMs—Press in the Destination Eight FAMs that CVB planned itineraries for, provided hosting, escorting: October 1-4: FVW, America Journal—Germany, Holger Jacobs October 21-23: Irish Sunday Mail—Philip Quinn October 25-29: FL Game & Fish, Fishing Tackle Retailer plus other outlets outdoor FAM October 29-31: India group FAM with VISIT FLORIDA, five journalists November 5-8: Fashion & Luxury group FAM, four journalists November 14-16: German bloggers for NeverSeenBefore.de November 16-17: Lonely Planet Traveller writer/photographer November 21: Dove magazine (Italy) writer/photographer News Releases Update to all top destination news releases Stone Crab Festival Paradise Coast honored in two Conde Nast Traveler Reader's Choice Awards Local media list shared with Naples Bay Resort to distribute Chef Art Smith restaurant news— resulted in front page of NDN, lots of other pickup Press Kits Provided For: CME Titleholders LPGA press kit for golf media Pro Watercross press kit India press group press kit Fashion/Luxury press group press kit Web Over 30 updates to listings, events and deals added(JoNell) New Web Articles (JoNell) Fall for Fun and Stone Crab Festival Cheeseburgers in Paradise Naples Nightlife Projects/Task 2016 Visitor Guide magazine—extensive editing, additions, review, proof Itinerary planning, Hosting for 8 FAMs; planning for more in December/January November 23, 2015 New Business 10 a-g 7 of 45 VISIT FLORIDA Social Media/Digital Mission to Google, Twitter(Buzzy) Naples Pier ribbon cutting event Set up charging privileges with Enterprise Wake Up Naples—Blue Zones Community Meet new Naples Bay Resort management, marketing team U.S. Travel/VISIT FLORIDA "Project Time Off'webinar Leadership Collier Alumni tour of Opera Naples and arts/culture panel discussion Site visits for Outdoor manufacturer's product testing retreat with large media group for May 2016 CVB advisory meeting with partners VISIT FLORIDA Lunch `n Learn—partnership development Purchasing informational meetings Meet with Travel + Leisure for Travel Agent Board event coming to Naples, ad support requirement Meet with Bon Appetit regarding Grub Crawl sponsored event Meet with new PR/Marketing representative for Culinary Concept restaurants Attend CCLTA meeting Participate with FBU/All American Games planning calls TDC meeting Participate in cuisine-focused VISIT FLORIDA Twitter Chat Update VISIT FLORIDA listing for CVB Meet with Naples Airport, Elite Air November 23, 2015 New Business 10 a-g 8 of 45 FILM OFFICE —Maggie McCarty PRODUCTIONS • John Lair & Associates — still photography Miami-based photographer shot promotional and marketing images for Physicians Regional Healthcare , System in both Naples &Marco Island. Local spend $25K, Local hires:6 Total cast &crew:13. Room nights:91 k, John Lair© WORKING LEADS • Vice Canada — Abandonment Issues — TV series Emmy-winning series is focusing on properties that have been left vacant for any number of reasons. They are considering the "Dome Houses" on Cape Romano and the former Hendry Correctional Institute. They will scout in December. (Note: A+E Networks and Vice Media have closed a deal for a joint venture that will transition A+E Networks' H2 into Viceland (working title), a 24-hour linear channel programmed and produced exclusively by Vice. Launching in early 2016, Viceland will be distributed in approximately 70 million homes, and will feature hundreds of hours of new programming developed and produced entirely in-house.] • Blair Inc. /Orchard Brands — print catalogue/on-line One of the country's largest catalog and e-commerce retailers, Blair has shot our area several times before and are currently planning an 11 - production day shoot at the end of the month. • McDonalds Studio-print Minnesota-based retail catalog will be shooting in January. Permit applications sent. • Science Channel — TV show Working with a production co. out of San Francisco for a show, "Blood Sweat & Steel", which focuses on the science of construction. Grant Reynolds is the Host/Producer-very interested in a local structure that is using a unique construction technique. November 23, 2015 New Business 10 a-g 9 of 45 • "Battle of the Great Christmas Light Fight" — ABC TV series Producer interested in several local neighborhoods that go "all out" in the holiday spirit with trimmings and decorations. • Working Title — reality series Well-known L.A. production company has a set air date for their project which would need a trade-out in a large number of rooms during Jan. -March. Several hotel properties have been approached but the timing (which is inflexible) makes it very doubtful this project will end up here in 2016. Still pending. • 495 Productions — TV reality series Producers scouted our area as a potential location for a 6-week reality series for CMT. Producer has said they are awaiting a "green light"from the network if the show will go forward in the near future. • "Dream Beyond the Sun"- on-line game show Production requested permit applications for both City of Naples and Collier County • The Weather Channel — TV show "Fat Guys in the Woods" is interested in several Collier locations for a future episode • Alaska TV- TV series for U.K. "Fishing Impossible" series is planning to shoot in 2016 • Twentieth Century Fox - feature Due to principle actor's recent injury this feature has been put on an indefinite hold by the studio. • Once Upon a Dream Productions — indie film Project is still in development and financing phase • SON — indie film Met with the studio's executive director. Several fundraising events are planned for this winter. • 25 — working title indie film No new start date set November 23, 2015 New Business 10 a-g 10 of 45 • Prepping for FOCUS Show- London (December) -1 location o eserts SI FOCUS 'ROCCO sunny ;_ .I PRODUCTION EVENT ATIETY FILM • TELEVISION • COMMERCIALS Co-sponsored by Broward County FOCUS brings together hundreds of film and TV professionals under one roof over two days in Europe's largest production hub. • Developed an up-dated county permit with Growth Management and the Collier County Airport Authority and several other agencies to include the use of drones. MEETINGS • Film Florida Marketing Committee Committee is focusing on the upcoming early legislative session in Tallahassee and will be participating in Tourism Day. MISC. • Completed training with Collier County Emergency Operations Center • Participated in the annual Corkscrew Swamp Sanctuary Wildlife Photo Safari (example below) which helps survey wildlife population y� 4 IJTT EVENTS/TRADESHOWS • Attended "Where Art meets Nature" event at the East-West Fine Arts Gallery which hosted the screening of a trailer for the documentary-in-progress, Paradise Reef: The World is Watching-which tells the story of the 36 newly-constructed artificial reefs off Collier County's coastline. November 23, 2015 New Business 10o a-g 11 of 45 MEDIA • Attended the 7th annual Naples International Film Festival ADDITIONAL PHOTOGRAPHY • With the addition of a part-time assistant in the film office we are able to photograph and document man- the different sporting events that the CVB is now promoting, using the images for marketing and in social media (see below) .E 5 Pro Watercross idA W201 orld Championship at Sugden Regional Park November 23, 2015 New Business 10 a-g 12 of 45 SPORTS MARKETING- Parker Medley October Activity Report-Parker Medley Development • Attended the NASC Market Segment Meetings in Colorado Springs, CO • Attended SPORTS: The Relationship Conference in Shreveport, LA • Participated in weekly calls concerning the upcoming FBU National Championship • Followed up on the Naples Cup event with Parks and Recreation • Contacted Pamela Wilson from Applebee's concerning future sponsorships • Met with Troy Costain concerning the Naples Holiday Hoopfest Sponsorship opportunities • Met with J.A. Consolanti from the FHSAA concerning the Boy's Volleyball State Championships • Conducted a site visit with FBU representatives to see the championship area • Met with Ernie Moduno from Naples High School concerning the FBU National Championship • Attended the City of Naples Workshop to present and support the FBU National Championship • Obtained a crowd manager certification from the Collier County Fire Marshalls Association • Attended the monthly Sports Council Meeting • Met with Boni Okafor from Bazooka Soccer and Parks and Recreation Department to discuss the upcoming Bazooka Soccer Tournament • Met with Bill Mottola from Lely High School concerning the NYFA Florida State Championships • Attended Monthly TDC meeting • Attended the BOCC meeting to support FBU Presentation to Commissioners • Attended the quarterly roundtable at the Bellasara hotel • Met with Zack Young concerning concession opportunities at our events • Met with Spirit Promotions concerning the upcoming US Open of Pickleball November 23, 2015 New Business 10 a-g 13 of 45 Hosted Events - October Event Date Attendees Room Est. Direct Spending Nights Florida Fire 10/9-11 800 250 $120,000.00 Columbus Day Cup USSSA Fall 10/23-25 1780 510 $312,000.00 Nationals Bazooka Soccer 10/24-25 275 70 $90,000.00 South Florida Soccer Classic Totals 2,855 830 $522,000.00 Month By Month Comparison Month Attendees Room Nights Est. Direct Spending October 2014 3,515 1,674 $775,125.00 October 2015 2,855 830 $522,000.00 -660 -844 -$253,125.00 November 23, 2015 New Business 10 a-g 14 of 45 OMMAC- UK REPRESENTATIVES- Oonagh McCullagh HIGHLIGHT OF THE MONTH: Visit Florida, Virgin Holidays`Family' Dinner: Attended and co-hosted with Visit Florida a "Family Dinner"with Virgin Holidays in Crawley. Additional Florida regions participated and 17 senior personnel from key functions across the business attended, from sales, purchasing, product, reservations, operations, marketing, and advertising — see guest list later in report. Virgin Holidays focus now is very much USA & Florida with strong growth in current and future business reported. Virgin Holidays have just announced plans to become direct sell, solely using its own website, call centre and Virgin Holidays retail stores —they feel this will help them relate to their customers in a more controlled approach and should deliver even more business to their suppliers. See additional reaction on this from the trade below in market update. The co-hosted event was very successful &very much appreciated by all in attendance — see below full guest list. MARKET UPDATE: Operators urged to fill gap left by direct-sell Virgin Holidays Operators have been urged to capitalise on Virgin Holidays'decision to become direct-sell only after 30 years of selling through the trade. The long haul specialist said the decision to stop selling via the trade reflected the brand's aim to 'own the customer'. Agent sales represented less than 10% of Virgin's business. Virgin Holidays managing director Mark Anderson said: "It's all about customer retention. Offering the best service wouldn't be achievable without owning the customer data, through the booking and pre-departure experience". Agents are now calling on the likes of US Airtours, Travel 2, Gold Medal and Kuoni to fill the gap in the market. Managing director Mark Anderson said: "By solely focusing on our direct sales channels, we will be able to have a relationship with every customer booking a holiday with us". "We are investing in our direct channel, including opening new retail stores around the UK, launching a more intuitive online booking experience and having a dedicated UK based contact centre. Overall, we're passionate about providing all of our customers a unique, seamless holiday experience." Consumers still turning to agents for longer and high-value holidays Consumers are more likely to book with a travel agent when booking higher value, last minute and longer holidays, research by ABTA has found. A study of 2,000 UK adults found agents were the most-popular booking channel in four out of six categories, including for honeymoons, holidays of more than seven nights and trips to new destinations. ABTA suggested "people want the added experience, expertise and assistance of a travel professional" when spending larger sums. The study, published in ABTA's Holiday Habits Report 2015, found 49% of respondents would book a honeymoon with an agent, 47% a new destination, and 44% a last-minute break or holiday of more than seven nights - in each case, higher proportions than would book direct. Only domestic holidays and city breaks saw higher proportions choosing to book direct. ABTA November 23, 2015 New Business 10 a-g 15 of 45 also highlighted a significant increase in the use of tablets to book holidays online, with one in four (24%) of online bookers saying they booked at least one getaway via a tablet compared with 18% in 2014. The use of mobile phones remained flat at 16% of online bookers. The PC remained by far the most popular device for booking with 91% of online bookers using a PC or laptop to book a holiday in the previous 12 months. ABTA suggested: "People are finding the mobile phone booking experience more difficult." Westjet 'considering more low-cost transatlantic routes' Canadian carrier Westjet aims to add more low-cost transatlantic flights following the launch of services from Gatwick next year. Chief executive, Gregg Saretsky, told the financial Times that the airline was in talks with other airports in Europe such as Paris, Amsterdam and Rome. It is also considering other UK destinations, including Manchester and Birmingham. WestJet already flies between Dublin and St John's in Newfoundland, and began flights in May between Glasgow and Halifax in Nova Scotia. Its transatlantic business plans to introduce a fleet of four long-range Boeing 767-300s. "This is the first piece of a new growth plan for WestJet," he said Saretsky. "Bringing low fares to long-haul travel - this is something the world is just starting to see."The airline announced plans in June to start flying between Gatwick and six Canadian cities from spring of 2016 with fares starting at £163 one-way, including taxes, fees and surcharges. Saretsky said the airline targeted a return on invested capital of between 13% and 16% for its long-haul business. "We'll test that premise, and if it's successful - as we expect it will be - then that becomes something we can extend to other geographies whether it's continental Europe, Asia or Latin America," he said. DATE PECIAL EVENT LOCATION 1-5 November WTM (World Travel Market) London 12 November Visit Florida co-hosted BA/ BA Holidays Dinner London 11-13 November GTMC Site Visit for May'16 Convention Paradise Coast 26 November Visit USA Committee Ireland Meeting Dublin November 23, 2015 New Business 10 a-g 16 of 45 MARKETING/SALES/PROJECTS &ACTIVITIES: WTM, London: The main focus for this month has been the preparation for our participation at World Travel Market and for the co-sponsorship of the Visit Florida VIP trade & media dinner — our flagship UK/Ireland event. Appointments have been made with all key UK &Irish tour operators / airlines & industry bodies. Our industry partner, Wendy Cole, Naples Beach Hotel is included to attend meetings alongside us. Full WTM report will follow in November report. GTMC Planning: OMMAC has been working closely on a partnership with GTMC —the UK's leading professional body for travel management companies. Through OMMAC's negotiations the GTMC overseas conference is now confirmed for May 2016 in our region, which opens many opportunities for the destination and for our partners. We have been in tight discussions with the host property, Marco Island Marriott, CVB, GTMC &the host airlines to ensure our partnership will deliver on the conference with the aim of being the best to date. GTMC plan to announce Paradise Coast as the host destination during their one day domestic conference in November - we have supplied a most recent destination video for this occasion and we are following up with a presenting to the GTMC group in January. OMMAC continued to see addition sponsorship via Visit Florida & Brand USA for this convention. Visit Florida 'Florida Friday': 25th Anniversary theme JoNell assisted greatly in providing content for Visit Florida's weekly e-bulletin platform from Travelmole — Florida Friday. The theme was 25th Anniversaries and JoNell supplied information on Bayside Seafood Restaurant and Bar in Naples. Visit USA Travel Planner OMMAC worked with BMI Publishing to ensure that the information contained within their annual Visit USA Travel Planner on Paradise Coast was correct. Funway Travel brochure copy: OMMAC worked in conjunction with Funway Travel to ensure that information and images presented for Paradise Coast in their new brochure is interesting, inspiring and factually correct in advance of the brochure launch this fall. Ocean Holidays: We worked with Ocean Holidays to sign off the content for their new brochure, ensuring it presents Paradise Coast as a top Florida destination. Additional follow up within the new budget year for on-going & additional co-op support — working closely with but not limited to the following: Golfbreaks.com Virgin Holidays and Virgin Holidays GOLF BA & BA Holidays November 23, 2015 New Business 10 a-g 17 of 45 US Airtours Thomas Cook America As You Like It Bon Voyage NATS Trailfinders THG Holidays Barrhead Travel American Holidays Tour America Travel Agents Online Training: Brand USA will aim to launch our badge over the next month or so and already announced to their agents that we are "coming shortly". All copy approval for our dedicated destination badge/module for the Agents Discovery Programme - USAdiscoveryprogram.co.uk — online travel agents training. TRADE EVENTS Virgin Holidays co-hosted event - see below guest list of Virgin Holidays staff in attendance: David Geer Product &Commercial Director Andrea Noble Destination Manager Angus Bond Commercial Director David Gawn Customer Service Manager Andy Reekie Brand Partnership Manager Jane Tippen Product manager Claire Cronin Head Of Marketing Carl Aelle Head of Retail Fiona Lewry Contracts exec Lucy Booth VHC Destination Manager Nicole Gibson Brand Partnership Senior Exec Sonia Powell Brand Partnership Senior Exec Rach Wilton Head of Sales Centre November 23, 2015 New Business 10 a-g 18 of 45 Scott Edwards Product Exec Florida James Killick Product Manager Danielle Pearson VHC Product Exec WTM, London: As mentioned above our focus for this month to secure appointments with all the industry key decision makers and we're looking forward to another successful World Travel Market. Expedia Trade Event: Attended as guest this high level event — providing excellent networking opportunities to connect with senior airline contacts and others. Distribution of marketing material Provision of ongoing assistance with literature requests for both trade & consumers. Currently requested a restock of literature for upcoming event &ongoing fulfilment. PUBLIC RELATIONS AND SOCIAL MEDIA ACTIVITIES: CONTACT ACTIVITY STATUS /RESULT Social Media: Weekly channel updates. OMMAC continues to share posts across Facebook and Twitter OMMAC also followed key Facebook and Twitter in order to increase travel influencers on traffic to Paradise Coast UK Facebook and Twitter to expand our Twitter pages. Focus this month has social network— including included: inspiring, aspirational images FilmTrail, Pippa Jacks, relating to relaxation and life on vacation. Kathryn Lawley and Alistair McKenzie The Daily/Sunday Mail Visit in Oct'15 — Philip Trip Completed — all very successful. Ireland Quinn, Sports desk, Will follow up on coverage writing for the travel section Visit Oct'15 November 23, 2015 New Business 10 a-g 19 of 45 The Irish Independent Confirmed Saturday On-going — Conor Power is interested to Readership: .5m double page spread — travel with his wife —first visit to USA. Circ: 200,000 doing a piece for early Proposed date now moved to April'16. Online — largest in Ireland next year based around We are working with Visit Florida & Florida beyond the theme American Holidays to assist with flight. parks and perhaps using the Paradise Coast as an Visit April'16 - TBC area of focus. VIP Magazine — largest VIP Magazine has agreed On-going - Working on dates — possibly selling in Ireland to a 6-8 page feature with next April. Cir: Monthly sales 25,500 a contact we approached Visit Florida &American Holidays will Monthly readership: on family holiday in assist with this trip. 152,000 Florida! Plus cover feature Visit April '16 - TBC Sunday Times Travel Media meeting with Lucy On-going - OMMAC will follow up. Magazine Thackray in July - key destination news and activities of interest to her readership were provided Lonely Planet Traveller Lonely Planet Traveller will We were advised that the journalist Circulation: 47,130 produce a large image-led wanted to visit a part of Florida which Monthly magazine Florida feature in which doesn't fall into the Paradise Coast they would like to feature region, so this had been cancelled. Big Cypress National Park. However, we have now had word that Visit Nov'15 date TBC they do want to visit our region, so we They are looking to send a are working with PR Dep to see what is writer and photographer in possible. November. Visit Florida will cover airfare and we are looking into securing two rooms for two nights. WTM Press Releases Visit Florida are preparing OMMAC worked with JoNell to supply press packs on the Florida press releases — What's New in Naples region for World Travel and Naturally Naples Market, with a focus on Hotel News and Nature. November 23, 2015 New Business 10 a-g 20 of 45 A selection of Facebook and Twitter updates this month Tweets Tweets&replies Photos&videos Re*^:eeted ® VISIT FLORIDA '5 FLDF,C. Oct 2C A Guide to Everglades National Park on.natgeo.conV9X8oho via NatGeoTravel=LoveFL 2Q ElParadise Coast UK This Is what Tuesdays are made or.Where will your adventures take yo, this week?.,. MW. Paradise Coast UK as T a sr m Excuse us.we have a very important meeting today...well be discussing rest relaxation and serenity Serkan Duman.JoNell A1odys and Lesley Davidson like dais -' ,11S Like Comment shat#: JoNell Modys.Aurelia Mavelia Perez and Lesley Davdson like tnls. 1 s?are November 02°a41-955 New v Business neer s22s311, of Pardise Coast UK III a •-' ' -— . enaPPY? ,..• you feeling a Irttle Is Monday...are r - • - -* I -:...:" '-.0--. 1--*'"f.'"*4t11,:: '' ' , , s'-,•'-',:° \....'•'''i•:Cl!v',-.--._-,•,,k44., ' ,•'*- 2,,, *_-',,, ".\ -•",e-- .;..Ir - .' .. .",`.'-, s•,. '- " ,....., '..'.4i,, ••i „,.;.„1 ._, ., -..-",..?!,-,A.,-...,„••••„,„,_, A it , . ...,0 k.: ' 7,.:.,::-..',7.:1% '.e.L1.7:1'',,.■■ :' '°k-At*, 4 %.-.' l• . 4 * 1 '.1 ..:41 ., ,....... like the _I:se --r-ren.:- '2hha'ters III Haahrneyar and 2 ca fidny Berry Robinj Paradise Coast UK act e tv 1 on_crabFes II :': at the ready for The 4-- eat yours?Mallets You tittPltdo'till gjAl:" ,,. ‘ ... . .. ...- : . .., ,,...1.:,:f 1 \ , .. -4,..„4„.* , cha,e . ,- con-men- . Li,:e Davidson lumens' joNea ys and Lesley -- November 23, 2015 New Business 10 a-g 22 of 45 Diamonde- European Representatives TOUR OPERATOR ACCOUNTS - - Key Accounts Tour Operator Achievement Cost Canusa Confirmed participation in marketing USD 3,500 campaign 2015/16, including metro Kolja Kassner campaign out of home" and online marketing campaign "complete". Campaign will run Jan - March 2016 (peak booking period for summer holidays) America Unlimited Secured FOC participation at the ABF FOC Hanover (consumer show) through Sara Hawardt America Unlimited, with own booth and personal attendance. In addition, we could also secure 2 presentation slots in the podium during the show. Registration completed. Benelux Accounts Tour Operator Achievement Cost Jan Doets Confirmed joint newsletter campaign for USD 1,100 2015/16 including 2 Naples dedicated Lilian Kossen newsletter sent to 21,000 direct clients in November 2015 and July 2016. Input for November 2015 newsletter was provided. - - Secondary Accounts Tour Operator Achievement Cost Amerikareisen.at Confirmed joint marketing activity - a 1 USD 650 month display of NAP on video wall along a highway in Vienna. Layout approved. Campaign runs whole month of January. Spot shared with Rocky Mtn. November 23, 2015 New Business 10 a-g 23 of 45 Fairflight Secured opportunity to participate at USD 330 the consumer show with brochure Beatrice Ebert distribution at the Fairflight stand. Participation confirmed. Tourconsult Layout of editorial is approved. This is part of our joint marketing package. Andreas Fraissl Also secured FOC website promotion of FL round trip, highlighting Naples. TRAVEL AGENTS Sales calls: Total of 43 personal visits to travel agents in (Southern Germany, Augsburg, Regensburg & Ingolstadt) - Booking Assistance: Assisted 3 agencies requests on tours and accommodations EVENTS - - Travel Expo Lucerne o Dates: October 23-25, 2015 o City: Lucerne o Profile /Number of attendees: 20,000 (2014: 23,000) o Feedback: For the second time, we participated in this show with brochure distribution (secured FOC). The feedback from the fair was moderate. The show reported a decrease in number of visitors (less 10%); however, the attending partners were very satisfied with the quality of visitors. The USA booth counted more, smaller exhibitors this year (48). Tenzing Travel Workshop o Dates: October 29, 2015 o Cities: Amsterdam o Visit USA booth members: not applicable, as the workshop was attended by world-wide suppliers. The only Florida supplier, Kissimmee had conducted a presentation on Florida in general and also hosted round table sessions for half a day. o Profile /Number of attendees: 176 travel agents had registered to attend the day workshop, however taking into account a no- November 23, 2015 New Business 10 a-g 24 of 45 shows factor, was the expectancy 150 travel agents. As the program involved presentations and round-table discussions (for which NAP in partnership with the Fontainebleau Miami Beach had registered), we only had personal contact with 33 travel agents in total, after concluding 12 sessions of 20 minutes each. Out of the 150 participants, were 60% independent home-based agents and the remaining 40% came from travel agencies. o Feedback: We have found that the agents were senior, experienced and well-travelled, and were most of them fairly familiar with NAP. Regretfully, the amount of agents we were promised, did not meet up with the end result, however overall, the workshop provided a good platform to get access to Tenzing Travel's supporting travel agent base. The general feedback was that the USA remains a key destination for the Dutch, irrespective of the stronger US Dollar. Canada specifically has seen an increased demand due to the current exchange rate, and as a result has become a more attractive and affordable option. Jetair Insights o Dates: October 28th and 29th, 2015 o City: Brussels, Belgium o Profile /Number of attendees: 800 travel agents from Jetair agencies (350 French speaking, 450 Flemish speaking) invited to be informed about the worldwide product for the season 2016. o Feedback: The event was well organized and in a nice location that draw the agents' interest. On two evenings the agents first visited a travel mart from 6:00 to 8:30 pm where Naples had a shared table with the Fontainbleau. With our roll up display we could attract the agents' interest and as we have been the only US partner among all exhibitors, our information was gladly received. Overall we got the impression that Florida is one of the main US destinations for Belgium and had contact with some agents that already know our area or at least have heard about the Paradise Coast. Nevertheless for the majority of agents this part of Florida is new. We distributed the Visitor Guide, the Insider Tips and a map. After the travel mart the agents have been invited to a presentation from Jetair about news and highlights of the upcoming season and a 3-course dinner. During this part of the evening which took until midnight, the logos of all exhibitors (100 in total) have been displayed in rotation. November 23, 2015 New Business 10 a-g 25 of 45 Visit USA Halloween Event o Dates: Oct 30-Nov 1 , 2015 o Cities: Frankfurt, event held at Hilton Airport Hotel o Visit USA members: total of 23 members were holding workshops, plus Brand USA and Frankfurt airport. Out of FL, the following partners shared a workshop with NAP: St. Pete/Orlando/Seaworld. A second FL workshop was held by Tampa and Bradenton CVB. o Profile /Number of attendees: 105 travel agents from all areas of Germany, selected by their ability to sell the USA. Many USA specialists attended, who were interested to deepen their knowledge on the various USA offers. o Feedback: as in previous years, extremely professionally organized event. Agents had to follow a total of 12 workshops from 10 am-6 pm and were attentive until the last minute - albeit the overload of information. Every workshop was held in an interactive way to involve the agents and get the key messages across. Our workshop was shared with St. Pete and we were in synch by the way we presented our quite different USPs and have received many accolades for a very catching presentation. About 70-80% of the agents are new to this event; the remainder are repeaters who come every year as they are strong supporters of USA as a destination. The Halloween evening event is taken very seriously, agents and presenters all came disguised, professional make-up stations offered great scary make up and the highlight of the evening was a show act sponsored by Las Vegas CVB. The evening ended at 2 am after a fun evening with great network potential. Registrations / Preparations o Preparation for VUSA seminar Switzerland (February 2016) o Preparation Dertouristik Summer Nights (November 2016) o Preparation CRD Open House Event (November 2015) MARKETING Type of Activity Details Cost Airberlin Fall 2015 Provided input for the first part of the Campaign campaign, an online feature in the German online paper "Huffington Post". Together with their agency and our support airberlin selected 7 topics to be presented to a young November 23, 2015 New Business 10 a-g 26 of 45 and social media minded clientele. The first 2 ones will be "7 places to visit during a stay in Florida" and "Beaches to be visited". We secured that Naples receives the respective exposure among the topics. Airberlin Spring 2015 As the drawing of the winner from the raffle Campaign was very much delayed by airberlin we secured a prolongation of the voucher that Naples Grand had generously provided for this campaign. The name of the winner is Fabienne Schwaegermann, Saarstraf3e 98, D- 52062 Aachen, Fabienne.Schwaegermann@T- online.de Naples Newsletter Sent out dedicated Naples newsletter B2B featuring things to do in fall/winter at the Paradise Coast to 2795 agencies in DACH on October 16, 2015 Naples Newsletter Sent out dedicated Naples newsletter B2C featuring things to do in fall/winter at the Paradise Coast to 590 consumers in DACH on October 16, 2015 Facebook # posts: 3 #fans: 7264 November 23, 2015 New Business 10 a-g 27 of 45 MEDIA / PR Online Blogger Sven Tornow and co-blogger Anja Lehmann: Will be in FL on Nov 8- Dec 5; requested accommodation and excursions in Everglades City on Nov 14-16. Their blog is www.neverseenbefore.de - 40,000 visits and 120,000 hits/month, more than 3,000 Social Media contact through facebook and Instagram. Growth: 500fan/follower per month. Target group: 25-50 years, 70% female. Visit FL will support them with a blogger budget for this trip. We could not secure free accommodation due to availability; however offered to support with activities and excursions in the area. Feedback from blogger pending. CONSUMER - Brochure fulfillment: 9 in total - - Number of contacts (phone, email, etc) support travel planning: 6 HIGHLIGHTS IN NOVEMBER - - DiaMonde Dinner Event in Hamburg, November 5 - - Attendance at the Dertouristik Summer Nights, November 6-9 Sales Calls in Hamburg, November 5 4- Attendance at the Visit Florida Media Event in Hamburg, November 12 - Sales Calls in Berlin, November 17-20 - - Participation in consumer show TC Leipzig with brochure distribution, November 18-23 - - Attendance at Knecht Reisen Travel Days, November 20-23 - - Jan Doets newsletter vol 1 MARKET NEWS Germany Economy Outlook The German economy grew at a modest pace in the second quarter and recent data suggest that the economy remained on a steady growth track in Q3. In July, the trade balance hit a new record high on the back of solid exports growth fueled by the weak Euro. The composite PMI moderated slightly in September, but continued to reflect expansion in the private sector, with the average for the index in Q3 at the highest level in a year. Consumers were slightly less confident in September amid concerns about the negative impact of international events, but they continued to be generally upbeat about domestic conditions. Business sentiment inched up to a four-month high in the November 23, 2015 New Business 10 a-g 28 of 45 same month, although it is unclear whether the scandal surrounding Volkswagen will hurt sentiment going forward.(Source: Focus-economy) Germany's economy still 'wunderbar' after VW Until three weeks ago, it was all "wunderbar" in the German economy. The Finance Ministry forecast 1.8 percent growth in 2015, despite the headwinds from a slowdown in China and emerging markets. The feel-good factor also came from the humanitarian front.The country's international standing received admiration due to Angela Merkel's openness to migrants fleeing war-torn countries including Syria. The U.S. Environmental Protection Agency made public its claim that the German corporate prodigy Volkswagen had manipulated its diesel emissions software. This affected 11 million cars worldwide. Heads rolled and the share price plummeted. Germany is reeling from that crisis. It has shaken its corporate and political elite to the core. The most serious threat to Germany is not whether two engineers at VW have initiated manipulation of diesel engines. As unfortunate as this nightmare might have been for VW, it is really just a blip on the German radar. What would be more detrimental to the German economy would be if all VW workers dropped their tools and let the assembly line run idle, demanded greater unionization and fewer working hours. So far there are no signs of that. Apart from declining productivity, what would be even worse for the German economy is if the likes of VW and BMW were scrambling for talent to fill their vacant slots with both high-and low-skilled labor. The country's August unemployment rate is 4.5 percent. That is another post-reunification low, nearing what many might bravely call full employment. (Source: CNBC World October 18) Merkel under growing pressure Over the past weeks the influx of migrants to Germany has developed into the biggest challenge of Ms Merkel's political career. Despite the introduction of border controls in September, press reports (quoting government sources) indicate that around 10,000 migrants are entering Germany each day. Border officials have been told to allow people in if they are seeking asylum. As a consequence, the total number of asylum-seekers coming to Germany this year could easily top the government's official estimate of 800,000 (around 1% of the total population). Some experts say that 1.2m- 1.5m is a more realistic estimate. New group structures: Between flagships and speedboats It's quite a strange coincidence that TUI Germany, Thomas Cook and DER Touristik are all restructuring their organisations at the same time. In Hanover and Oberursel the change at the top is the reason; at DER Touristik the acquisition of Kuoni's European business. November 23, 2015 New Business 10 a-g 29 of 45 At TUI Germany, Sebastian Ebel is pulling back a bit from the ideas of ex-board colleague Johann Lundgren about a wide-ranging centralisation of the tour operator business. TUI and Thomas Cook have lost market shares. Schauinsland, Alltours, FTI and dynamic tour operators are growing, cruise firms and hotel portals like Booking.com are eating into the package holiday cake. The 'margin before volume' mantra held back the groups. TUI and Thomas Cook still have to earn more in Germany but they won't achieve that only with cost reductions. Now is the time for growth. While TUI is expanding the hotel portfolio again, new Germany chief Stefanie Berk is implementing the European platform model at Thomas Cook. DER Touristik looks like the opposite model. CEO Soren Hartmann emphasises national responsibilities, and central hotel procurement and European products are a horror to him. Not only his experiences at TUI but also the very different products play a role there. Moreover, he doesn't have any power-brand like TUI and Thomas Cook, and the portfolio of own hotels has plenty of room for growth. Nevertheless, Hartmann is relying on platforms for IT and destination management as well in order to achieve synergies with the acquired Kuoni tour operators and to increase their currently very low profits. Despite all the independence, the markets will grow together here as well. One thing unites all three groups. They want to grow more strongly in Germany-TUI even to a high 25% market share. Competitors are already complaining about aggressive prices from Thomas Cook. It will be a hot dance in a stagnating market with flight over-capacity. DER Touristik Group TV advertising DER Touristik has launched its first major TV advertising campaign in Germany putting its own staff centre-stage rather than professional models or customers. The adverts feature film clips with the authentic travel experiences of 18 selected employees on private holidays in various destinations around the world. The campaign, using the slogan "Not just any holiday. THE holiday" (a play on words as DER means 'the' in German) runs until next April and is designed to improve the tour operator's low brand recognition. Three regions to incorporate Kuoni businesses The new-look group is organised as a holding company with an international management board, and is divided into three regions covering 14 European countries, and with three central units. The Central Europe region, covering businesses in Germany, Austria and Switzerland, will be managed by Rene Herzog.The existing executive board and the overall structure in the three countries remains unchanged. Marcel Burgin will join the executive board as responsible for Kuoni Switzerland. November 23, 2015 New Business 10 a-g 30 of 45 Leif Vase Larsen will be responsible for tour operators and travel agents in Northern Europe, which covers Scandinavia/Finland, the UK and Benelux. CEOs Derek Jones and Jan Middelhoek are responsible for the UK and Benelux respectively. The Eastern Europe region, covering the Czech Republic, Slovakia, Poland and Hungary, remains under the management of Ferid Nasr as CEO Eastern Europe. At the three central units, Michael Kimmer is CEO Destination Management and Hotels, with responsibility for expanding the worldwide destination activities. Chief Transformation Officer Dirk Tietz will head IT and corporate development, while a Chief Financial Officer for the group remains to be appointed. Following the acquisition of Kuoni's European tour operators, DER Touristik is the clear number three in the European tourism industry with revenues of some €7 billion a year. TUI Group, with annual revenues of €18 billion, and Thomas Cook Group, with about €11.5 billion in turnover, remain the two largest tourism groups. (Source: FVW October 1) New announcements DER Touristik has appointed Rainer Perling as head of dynamic production and process management for both the package and individual holidays units. Melanie Gerhardt has been named head of crisis management as well as of health & safety and pool safety for the group, based in Frankfurt. Ulrike Braun, formerly head of corporate responsibility at Swarovski, has been appointed to the new post of group sustainability manager. (Source: FVW October 1) Hartmann eyes synergies and higher profits The German group is focusing on integration of the former Kuoni European tour operator businesses following their acquisition for about€110 million. The Rewe Group division now has revenues of some €7 billion a year from its enlarged activities in Central, Northern and Eastern Europe. Hartmann stressed that DER Touristik has set up a 'very lean' central management structure for the new group and will leave local brands responsible for their own markets. "I see sales and brand responsibility fundamentally as local.Their new system Phoenix Unlimited already operates in Frankfurt and we will install it rapidly in Cologne and Switzerland. The other European countries will then follow. Overall, the DER Touristik Group CEO predicted the new subsidiaries would contribute to profits within the next two years. November 23, 2015 New Business 10 a-g 31 of 45 Thomas Cook Centralised production and local sales Thomas Cook Germany's new structure reflects the overall group strategy of creating 'one European tour operator' with a mix of centralised production and local sales, according to the new management team. The company announced a major management shake-up earlier this month which also involved a major reorganisation of responsibilities between group and local market levels. Under CEO Peter Fankhauser, Thomas Cook Group has set up central platforms with the aim of creating a single cross- border tour operator business model. At group level, there are now three centralised product platforms which contract capacity and create a product portfolio for local markets. The 'differentiated' beach holidays unit, based on some 2,500 own or exclusive hotels, is managed by Uli Spierl. As a result, the local country organisations now focus more on trading (sales & marketing), capacity and yield management. Under the new management line-up, Geske is responsible for product and yield management, supported by former Sun Express manager Andreas Thams, who manages marketing and utilisation of flight and hotel capacity. Sales manager Carsten Seeliger now also heads e-commerce and marketing Thomas Cook is aiming to boost Caribbean Thomas Cook is aiming to boost Caribbean and Canary Islands bookings this winter by allowing travel agents to offer customers €50 and €100 discount vouchers for selected destinations. The promotion applies to bookings up to the end of October for departures between November and April. Summer season down by 3% Summer season are down by 3% and average selling prices are 1% lower. There is still pressure on margins and yields due to strong competitive pressure, the group commented. Condor improved bookings by 7% and prices by 1%, mostly due to better long-haul yields that compensated for pressure on short-haul yields. (Source: FVW October 01) FTI: Own hotels grouped under Labranda brand Germany's fourth-largest tour operator FTI has unveiled its own hotel brand, Labranda Hotels and Resorts, to strengthen sales and compete with rival hotel brands. The Munich-based company is bringing 24 hotels, ranging from three-to five-star properties with diverse product offerings, under the common brand name for summer 2016. It is the first time that FTI has attempted to introduce a single name for its diverse hotel holdings and managed properties, and follows similar but much larger-scale moves in recent years by TUI, Thomas Cook, DER Touristik and Alltours. November 23, 2015 New Business 10 a-g 32 of 45 In general, the Labranda hotels are beachfront properties with typical local characteristics and gastronomy as well as free wi-fi throughout the hotel. Each property will be operationally separate. The brand will be sub-divided into seven categories: 'premium' (5-star), 'superbeach' (4-star plus), 'select' (all-inclusive), 'comfort' (3-4 stars), 'charme' (3-4 stars), 'smart & yummy' (3-star all-inclusive) and 'small & friendly'. FTI plans to add a further 10 properties by the end of 2016. The expansion will be made through a mix of hotel purchases, management contracts, franchises and other management solutions. (Source: FVW September 24) Schauinsland Reisen New brand Logo Schauinsland-Reisen has completed the rollout of its new brand logo across 60 destinations following the launch last year. Tour guide uniforms, transfer buses and other material have been re-designed with the new logo featuring two hands symbolising the 'in good hands' slogan. The tour operator has also produced a new image film and radio advertising campaign.(Source : Travel One net October 2). Germany's Schauinsland-Reisen is now a one billion euro turnover company after strong double- digit growth again this year. The Duisburg-based tour operator increased revenues by 13.5% to €1.1 billion this year with a 9.6% rise in customer numbers to 1.37 million. "It was a good year, although not an easy one," said owner Gerald Kassner at the summer 2015 programme presentation on Wednesday (October 21). The family-owned company achieved a profit margin of about 3%. "This gives us a result that many competitors can only dream about," he commented. For next summer, Schauinsland is introducing two new brochures, 'Family Holidays' and 'Design + Style'. With the family brochure, featuring extensive two-page hotel descriptions, the tour operator wants to address children as holiday decision-makers. "Travel agents have told us that children are playing an increasing important role in holiday decision-making. Studies show this, too. 40-50% of bookings are influenced by children," explained sales manager Detlef Schroer. The 'Design + Style' brochure, in a book format, features stylish design hotels. Other new products for summer 2016 include Sardinia, Tuscany and the Greek island of Thassos as new destinations along with Florida, with 50 hotels. The tour operator is offering about 20% of its hotel portfolio exclusively, including the Iberostar Santa Eulalia on Ibiza which will re-open as an adults only hotel in 2016. "No one else on the market has it, not even Thomas Cook," commented Ruttgers. Schauinsland is keeping prices stable for next summer, including for long-haul destinations. This has been made possible by timely dollar hedging, falling flight costs and long-standing partnerships in destinations, Kassner explained. The company will maintain its strategy of selling overwhelmingly through travel agents, he also November 23, 2015 New Business 10 a-g 33 of 45 emphasised. This year, bookings through agencies increased by 5% compared to online sales, and their share "now lies well over 80%", according to Schroer. (Source: FVW October 22) TUI Group One Brand campaign TUI Group has launched its One Brand campaign which will see the introduction of the `TUI' brand in all source markets in Europe, in addition to Germany, Austria and Switzerland where it is already well established. The start has been made in the Netherlands where 130 Arke travel agencies were re-branded and a new TUI Dutch website was launched. (Source: FVW October 8) New top manager from Vodafone TUI Group has recruited another top manager from Vodafone, the former employer of CEO Fritz Joussen. Frank Rosenberger has joined TUI as of October 1 with responsibility for the group's overall strategy. The 47-year-old will also be a member of the Group Executive Committee. At Vodafone, he was previously Group Technology Products and Services Director with responsibility for the international development of new business areas. (Source: FVW October 1). TUI wants to increase its German market share from 17%to 25% in the next five years with more products and 'aggressive' pricing and will drop its 'Holy Grail' of a 5% profit margin under new Germany chief Sebastian Ebel.Ebel, who took over from Christian Clemens in July, told staff in an internal memo, seen by fvw, that the management had decided on a 'strategy and growth programme' for the next five years under the name 'XQ 200-50-25'. The figures refer to the key targets. TUI's group-wide summer 2015 bookings are up by 1% and selling prices by 2%, amounting to an overall 3% revenue increase amid "robust" trading, according to a pre-close trading statement issued yesterday (September 23). Germany customer volumes are 1% higher and prices 3% higher, resulting in an overall 4%rise in revenues, as of September 13. In comparison, UK revenues are up by 5%, and the Nordics and Benelux by 2% each. Group-wide winter 2015/16 bookings are flat but average prices are up by 4%. Germany has a 5% drop in bookings but a 7% rise in average prices due to more long-haul holidays. (Source: FVW September 24) German market trends November 23, 2015 New Business 10 a-g 34 of 45 Travel agents pessimistic as demand weakens Confidence among travel agents in Germany has dropped dramatically following weak sales in recent months and uncertain prospects for the coming year, according to new surveys. German consumers again held back with holiday bookings in September, and travel agency sales dropped by 1 .1% compared to 12 months ago, according to the latest monthly survey by market researchers GfK. However, September 2014 was a particular strong month with a 13% rise, meaning that "this wasn't a bad result really", GfK commented. Last-minute bookings were down by 3.6%. More positively, however, sales revenues for summer 2015 on a cumulated basis are still 6.2% ahead of last year, which showed low growth of just 1.2%, the representative survey of 1,200 travel agencies showed. Demand for winter holidays was also relatively weak last month, with a 2%year-on-year drop in sales, the GfK survey found. But the winter season, with a cumulative rise of 7.4% so far, remains slightly higher of last year, when there was a 5.6%rise in winter bookings at this stage. In contrast, Germans already appear to be booking earlier than usual for next summer even though tour operators are only now presenting their summer 2016 brochures. Many of the summer programmes have already been made available for booking through travel agency systems. Summer 2016 revenues made up nearly 16% of total revenues last month, which is 1.3 percentage points ahead of this time last year. But confidence among German travel agents slumped sharply at the start of October following these mostly weak sales trends in September, the latest monthly index for fvw by consultants Dr Fried + Partner showed. The overall confidence level dropped from 102 points in September to just 95 points in October, which is the lowest level since June 2014 when demand collapsed due to the impact of the World Cup in Brazil on bookings. Only 22.5% of survey respondents described their current sales level as good compared to 41.3% in September. More than 36%said that demand has declined in the last three months. Looking ahead, opinions were split, with 30% predicting improving sales while the same percentage forecast falling revenues. (Source: FVW October 22) Online buyers book more long-haul holidays Germans are booking more long-haul holidays online and staying true to mainstream short-haul destinations, according to a new trend analysis. Antalya and Palma de Mallorca remain by far the most popular short-haul destinations for Germans who booked a summer 2015 package or last-minute holiday through the internet, analysis by the Internet Travel Sales Association (VIR) and reservations company Traveltainment found. November 23, 2015 New Business 10 a-g 35 of 45 Hurghada overtook Heraklion as the third most popular destination airport, while other top ten destinations included Kos, which entered the ranking, Gran Canaria, Fuerteventura and Tenerife. Surprisingly, Dubai and the three Dominican Republic airports of Punta Cana, Puerto Plata and Santo Domingo were also in the top ten ranking for this summer. Several other long-haul destinations also generated strong growth compared to summer 2014. These included Bangkok (+43%) and Mauritius (+23%). In addition, Sharm el-Sheikh made a strong comeback this summer, with 110% growth, while La Palma saw a 100% rise in online bookings. The figures are based on analysis of all internet bookings of package holidays made from May 2014 until the start of September 2015 for departures between May 1 and October 31 this year. This two-season review enabled a comparison with last year's booking figures. (Source: FVW October 8) November 23, 2015 New Business 10 a-g 36 of 45 BRAZIL REPRESENTATION-AVIAREPS- Marcelo Kaiser Market Information • Avianca's partnership with Bradesco credit cards will upgrade Prime clients with double of points, for those who transfer their mileage until December the 31th. Airline also released this week incentives for corporate. The program "Congresses and Conventions" will include incentives from Avianca Taca for event developers, with bonus, free tickets for organizers, special fares and event promotion in its online and offline channels (social media, website, and magazine). • With dollar exchange 14.55% increased, Brazilians make new plans for travel abroad. According to specialists the extra 30 cents won't affect destination plans, but will impact in which kind of attractions and number of items people will decide to purchase. The market specialists alerts is that a few cents can become hundreds, so it's expect to drop Brazilians spends on electronics, tours, shows and high gastronomy. • Tam Airlines launches Business Premium class for flights to US and Europe. Aside from the menu with special Chilean and Argentine wines, company added 15% more space between seats on its Boeing 777. Changes will happen gradually until 2015 to accommodate the LATAM standards. TRADE Leisure Sales Calls/Meetings Name Market Company Objective al Marina Tabarin marina(cincantato.com.br Travel agency foci BR Incantato—TA honeymoons.We Ivone Tabarin Coast as a dive ivone(c�incantato.com.br Andreia Alencar eventosa.amtours.com.br BR AM Tours—TA We presented Par Aloisio Mendes travel agency, fo aloisiona amtours.com.br Marcia Miranda We presented Pa BR Sete Mares Turismo—TA complete destiny Marcia.miranda(�setemaresturismo. agency, focused of com.br luxury November 23, 2015 New Business 10 a-g 37 of 45 Daniel Frangoso daniel(u�setemaresturismo.corn.br Andre Santos Andre.santos(c�tempocertotur.com.b BR Tempo Certo Turismo—TA We presented Par travel agency, fo Leda Leal BR Andrea Souto Tours—TA We presented Par ledaleal(athotmail.com travel agency, fo Elaine Fernandes BR Super Trips—TA We presented Par elainea.supertrips.com.br travel agency, fo Katie Niglio BR Shall We Viagens—TA We presented Par atendimento(a)shallwe.corn.br travel agency, fo Adriana Kawashima BR TK Turismo—TA We presented Par adriana(utkturismo.com.br travel agency, fo Marlene Quesada BR Fages Turismo—TA We presented Par marlenea,fagestur.com.br travel agency, fo Jane Almeida Moreira BR Estrela Viagens—TA We presented Par janec'estrelaviagens.com.br travel agency, to Luiz Carlos Junior Travel agency from BR Hangar Travel—TA countryside. We p contatohangartravel.com.br Coast as a corm Tour Operator fro Glaucia Mazer Paulo countryside. BR Clube Turismo—TO great range of sa glauciamazer(c�clubeturismo.com.br presented Para complete c Ana Maria Travel agency froi BR AMC Viagens—TA Paulo countrysid amc(cdamcviagens.com.br Paradise Coast to focused c Marcos Dimarzio BR Dimarzio Turismo—TA Travel agency fro Paulo countrysid Paradise Coast to November 23, 2015 New Business 10 a-g 38 of 45 marcos(a dimarzioturismo.com.br focused c Anderson Ferreira Tour operator from BR WTS Booking—TO countryside. We p Anderson(awtsbooking.com Coast to the, MEDIA Media Activities - Resent proposals for Social Media - Sent translations editions for PC front page - Organized press trip to Stone Crab festival with Brazilian freelancers resident in US - Sent"Panther Festival" press release Name Publication/Media Market Objective & Meeting Follow Up Notes Canceled the Stone Eduardo Gregori Correio Popular Crab Festival press trip, Will follow de Campinas BR gregori(a�rac.com.br daily newspaper after airline rates non- up news agreement and 2015 press trip. Canceled the Stone Will follow Joana Dale 0 Globo daily BR Crab Festival press trip, up news joana(a�oglobo.com.br newspaper after airline rates non- and 2015 agreement press trip. Canceled the Stone Will follow Renata Vacari Top Magazine BR Crab Festival press trip, up news renataCvtopmagazine.com.br luxury magazine after airline rates non- and 2015 agreement press trip. Canceled the Stone Cab Will follow Cristiane Sinatura Emporium de BR Festival press trip, due up with Cristianeaemporiumdeideias.com ldeias problems with her local news and free lancer in US 2015 press trip. November 23, 2015 New Business 10 a-g 39 of 45 Viagem e Journalist has been to Magazine Laura Capanema Turismo Travel BR Florida's Paradise Coast to be Laura.c:apanema(a�abril.com.br Magazine in September in an issued in individual trip. November Met with editor in chief of the main luxury/lifestyle See magazine of Campinas clippings to talk about the growing below. market, news from Absoluta BR Paradise Coast and the Will follow Isabelle Sabbatini up in Isabelle( absoluta.com.br training AVIAREPS done in behalf of PC for October Ancoradouro. Will about the develop new co-op future projects to promote projects destination for 2015. Preparing Gracita Kerr Requested information material to Gracita(a)gmail.com Guia Time Out BR about Holidays send on packages, attractions early and special events November Cecilia Gomes Newspaper for Brazilian See Portal Nossa BR US residents released clippings Ceciliat segs.com.br Gente information about Stone below Crab Festival Editor in chief of Brazil's most important See Mauro Alves Editor in Chief for GULA BR gastronomy magazine clippings maural a(�uol.com.br request photos and below press release about Stone Crab Festival PRESS TRIPS Organizing with Jonell Name Market Description Elite Magazine Luxury Sent journalist Fabiana Baione, resident in NYC and Editor in Chief internati edition, in order to cover Stone Crab Festival, as well as destination highlig Viaje Mais Travel magazine sent Brazilian US resident Josiane Romera to cover Stone Travel magazine Festival, as well as destination highlights November 23, 2015 New Business 10 a-g 40 of 45 APPENDIX A Media Clippings Gula—Oct. Issue—Stone Crab Festival 0 FES NAL FAL PART I OAS COVEMORAcOLS DOS 60 ANOS DO GRUPO QUE RELINE HOTELS DE EXCELENOA N SAS AREAS DR SEFNIC,OS E CuLINARIA - e . b N .... , . -*, . ....--.:7_,.. 11. _ r..............= ,.....— -4,.. ,.,. .....,....,- ..,.,.........,......- 1,-„Z.427.-= „...-...,„,”..... ,..m,,,,,,.....,. ,,-.,,,.. .=.-.,- ..........,.... .,....".. ----- —..,,,,,----- Nossa Gente—Stone Crab Festival pg. 43 Ilia da Florida e constderada a meihor dos Estados Untdo' s Lana 1.11.111..r. --^ .. ' ' 7- ' A-IA f.egAnsels.1 kesmA Mobriu Av ”111,4(...i.e,wh. NI.i- .,,,,,• .,_ ,4,.....,,,,..t.44.Ju U... il,Irk.la.elle 1...ka.i ....vert." ". .,..4,../.,1,.......h.1. 1.-.44.10 rale h..4e 1.•..1 aualal.A.e Ac.I.A.AtA AA.m.o.-ha, V.Iteta i.AAA...AlebesdA pas• ErAGE,..eArEllhAA-F,Ar...rm.. .o,.yr,IIIA, 4.11./•11 I M..° was AF.I.AIM Pm UM.,"mt..to me.Air Ar.111n.....11 Format*eir ......AlA........IA.to................ ....Al... Stone Crab Festival celebra iguana encontrada somente na Florida AA..............Am,....IAA F....a u 1.1.441P.I..ams .40..a. • 4i • ' - A i .koe,,A,A.,,•ILI•4.641.,Hi< ir,,M11 4 1,,,04,”ans.........,. . 4 Fe..,pre,er•In noIlv a MA,.& ....Jr..orrot,111"..4......, I SW°.d.■■■■• h■-•...au.hi, ar.,1 1..•.. ,A....a.m.. As i t '''''..-. 1 November 23, 2015 New Business 10 a-g 41 of 45 MEDIA SUBJECT PUBL. DATE AEV USD CIRCULATION GULA STONE CRAB FESTIVAL 05/OCT USD 18.450,00 80.000 NOSSA GENTE STONE CRAB FESTIVAL SET/OCT USD 3.500 20.000 h TOTAL ADERTISING VALUE AND MEDIA CIRCULATION 21.950 100.000 APPENDIX B NEXT MONTH PLAN — November 2014 Company Action Ancoradouro Follow up on inserting Paradise Coast in their packages. CVC Follow up on inserting Paradise Coast in their packages. TAM Viagens Follow up on inserting Paradise Coast in their packages. Travel agencies from Sao Paulo Schedule 10 sales calls with Agencies from Sao Paulo Tour Operator Schedule training with tour operator in Sao Paulo AVIAREPS Activities o List of website topics to be translated o Research which Tour Operators already have Paradise Coast offered November 23, 2015 New Business 10 a-g 42 of 45 VISITOR CENTER REPORTS-Lori Lou Waddell October 19, 2015 through November 13, 2015 • Marco Island VIC-Pick up Marco Island Visitor Guides for distribution • Deliver Marco Island Visitor Guides to Third Street Concierge and Naples Train Depot • Re-fill Naples Train Depot with Paradise Coast Guides, Maps and German, Spanish and Portuguese Visitor Guides • Deliver to Naples Train Depot local Naples guides to replenish rack card holder with information • Assist with volunteer needs for FBU • Attend TDC meeting October 26, 2015 • Attend CVB Roundtable October 28, 2015 • Manage/coordinate FAM with NT &T to Everglades City, lunch at Miller's Oyster House &tour of Smallwood Museum and boat tour on October 29, 2015 • Assist Naples Historical Society at Palm Cottage with volunteer recruitment • Participate as judge in 5th Avenue South Halloween Spooktacular October 31, 2015. • Attend Lee County Blue Chip Community Awards at Harborside Event Center • Confirm FAM trip to C'Mon Golisano Children's Museum of Naples with Theresa Stohs for February 16, 2016 • Refer Taste of Naples, new company, as a tourism partner to JoNell Modys • Attend Concierge Meeting November 10th, 2015 at Chops City Grill in Bonita • Attend Wake Up Naples November 11, 2015 • Attend VCB Recognition at Harbor Side Event Center, Ft. Myers • Attend Naples Pier Ribbon Cutting November 13th, 2015 • Pick up 1 Case Everglades Visitor Guide from Everglades City • Fulfill tourism info request for RV Group coming to Naples • Fulfill tourism info request for group at Cove Inn • Drop off Craft Beer Maps • Outing to Everglades Visitor Information Center • Distribution 1 Case Everglades Visitor Guide to Ritz Carlton • Met Iris Schwartz, volunteer at Big Cypress, gave 1 Case Paradise Coast Visitor Guides for Big Cypress and Oasis • Jill Wilson, NPS, Big Cypress moving to Everglades National Park Office/Ranger Station in Everglades City • Phase V introductions • Confirm RSVP count with Sugden Theater for FAM on November 17, 2015 • Confirm RSVP count with Palm Cottage for FAM on November 24, 2015 November 23, 2015 New Business 10 a-g 43 of 45 • Manage daily operation of Naples VIC and staffing. • Update Calendar of Events, brochures, VIC Vol Schedules and Distribute. Int'IOrigins Austria Uruguay Venezuela Australia 0% 0% 0% Chile Argentina 0% 0% 0% Bel:iu' Brazil 0' 0% Col mbia !i% U.K. Canada 'tuba 25% 25% I: mark 0% Switzerland tonia 0% Scotland Spain 8% 0% Swede Finland 0°/ 0% South Korea Slovakia • ° 0% 0% 096 Alabama •re:on T-,- yerrv@mizbna Wisconsin Calito°nlaecticut Delaware U.S. Origins 0% OhiWa ,._: __ ;,,, ,;; 0% 0% 0% 0% 0% 0%0/ 0% District of New Ogg ,ho a",,-ns�Iva, 0% Columbia York North I,° 0,° ° Virginia 0% 0% arolina 14% 0°° New Mexico New018rsey ` 5% Missouri innesota 0% 9% Nebraska 0% Michigan 4% MA. 5% New , Hampshire 0% Georgia 0% November 23, 2015 New Business 10 a-g 44 of 45 Big Cypress Oasis Everglades Immokalee Marco Naples YR Total Jan-15 7,049 12,996 15,840 92 1126 4,073 41,176 Jan-16 Jan-17 Jan-18 Feb-15 7,909 14,872 12,483 134 1346 4394 41,138 Feb-16 Feb-17 Feb-18 Mar-15 7,773 15,093 18,133 142 975 4175 46,291 Mar-16 Mar-17 Mar-17 Apr-15 4,847 10,285 7,569 165 554 1774 25,194 Apr-16 Apr-17 Apr-18 May-15 2,674 7,906 4,040 390 1,132 16,142 May-16 May-17 May-18 Jun-15 2,776 6,127 3,589 385 962 13,839 Jun-16 Jun-17 Jun-18 Jul-15 3,284 7,541 4,223 60 296 1,474 16,878 Jul-16 Jul-17 Jul-18 Aug-15 2627 5751 3735 120 387 605 13225 Aug-16 Aug-17 Aug-18 November 23, 2015 New Business 10 a-g 45 of 45 _ Big Cypress Oasis Everglades Immokalee Marco Naples YR Total Sep-15 1479 3206 2131 124 276 294 7510 Sep-16 Sep-17 Sep-18 Oct-15 2095 5288 3,764 363 386 Oct-16 Oct-17 Oct-18 Nov-15 Nov-16 Nov-17 Nov-18 Dec-15 Dec-16 Dec-17 Dec-18 YTD 2015 42,513 89,065 75,507 837 6,098 19,269 233,289 November 23, 2015 Detailed Staff Reports 11 1 of 43 NAPLES•M• RCO ISLAND Naples Marco Island Everglades CVB Booked Business Between: EVER'LADES 6/1/2015-11/13/2015 FLORIDA'S P..ADISE COAST Debi's Itineraries Contact: Debi DeBenedetto 0 1 3 0 Total Peak Requested Contracted Paradise Agency Group Education Destination FAM Attendance Rooms Room Ms Room Nts 239-252-2379 CVB Contact: Debi DeBenedetto Event Dates: 1/26/2015 - 1/28/2015 debide @colliergov.net First/Last Room Dates: 1/25/2015 - 1/27/2015 Lead Sent Date: Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Overflow Hotel(s): -Marco Island Marriott Beach Resort Contact: mr Douglas Corbett 0 58 167 0 Golf Club&Spa 400 South Collier Boulevard Total Peak Requested Contracted AXA Advisors 2015 Marco Island FL 34145 Attendance Rooms Room Nts Room Nts 609-517-8071 Event Dates: 8/28/2015 - 9/1/2015 CVB Contact: Debi DeBenedetto doug.corbett@marriott.com First/Last Room Dates: 8/28/2015 - 9/1/2015 Lead Sent Date: 3/13/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Overflow Hotel(s): Harris/J Horsley Contact: Jackie Horsley 0 7 8 0 Total Peak Requested Contracted Collier County Product Demo Palm Harbor FL 34683 Attendance Rooms Room Nts Room Nts 7274156592 Event Dates: 9/7/2015 - 9/8/2015 CVB Contact: Debi DeBenedetto jhorsley @harris.com First/Last Room Dates: 9/7/2015 - 9/8/2015 Lead Sent Date: 8/12/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Naples Beach Hotel&Golf Club Overflow Hotel(s): Site Selection&Meeting Consultants Inc Contact: Regina Day 0 10 20 0 163 Trinidad Street Total Peak Requested Contracted Reinventing the Future Naples FL 34113 Attendance Rooms Room Nts Room Nts 239-393-2103 Event Dates: 9/10/2015 - 9/12/2015 CVB Contact: Debi DeBenedetto regina.ssmc @comcast.net First/Last Room Dates: 9/10/2015 - 9/12/2015 Lead Sent Date: 7/20/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Inn on Fifth Overflow Hotel(s): Printed: 11/13/201 Copyright©2015 iDSS.All Rights Reserved. Page: 1 November 23, 2015 Detailed Staff Reports 11 2 of 43 HelmsBriscoe/A. Lipson Contact: Amy Lipson 0 20 40 0 Total Peak Requested Contracted AIP Finance and Admin Track Meeting (CESSE) Rockville MD 20850 Attendance Rooms Room Nts Room Nts 2015 301-838-0280 CVB Contact: Debi DeBenedetto Event Dates: 10/8/2015 - 10/9/2015 alipson @helmsbriscoe.com First/Last Room Dates: 10/8/2015 - 10/9/2015 Lead Sent Date: 5/26/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): The Ritz-Carlton Golf Resort Naples Overflow Hotel(s): American Bar Association Contact: Sue Lupori 0 199 588 0 321 North Clark Street Total Peak Requested Contracted 2015 Fall Symposia&Leadership Meeting Chicago IL 60654 Attendance Rooms Room Nts Room Nts 312-988-5000 CVB Contact: Debi DeBenedetto Event Dates: 11/4/2015 - 11/8/2015 sue.lupori @americanbar.org First/Last Room Dates: 11/3/2015 - 11/7/2015 Lead Sent Date: 9/26/2013 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): The Ritz-Carlton Naples Overflow Hotel(s): HelmsBriscoe/D. Ruekert Contact: Donna Ruekert 0 12 48 0 Total Peak Requested Contracted Hope Network Minnetonka MN Attendance Rooms Room Nts Room Nts 612-272-5227 CVB Contact: Debi DeBenedetto Event Dates: 11/12/2015 - 11/15/2015 druekert@helmsbriscoe.com First/Last Room Dates: 11/12/2015 - 11/15/2015 Lead Sent Date: 5/28/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Bayfront Inn 5th Ave Overflow Hotel(s): Debi's Itineraries Contact: 0 13 0 0 Total Peak Requested Contracted Discover your Golf Paradise Fam Attendance Rooms Room Ms Room Nts Event Dates: 11/20/2015 - 11/23/2015 CVB Contact: Debi DeBenedetto First/Last Room Dates: 11/20/2015 - 11/22/2015 Lead Sent Date: Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Overflow Hotel(s): Coming Optical Communications Contact: Robbi-Kay Ott 0 10 40 0 Total Peak Requested Contracted Coming BOD Hickory NC 28601 Attendance Rooms Room Nts Room Nts 828 901 5910 CVB Contact: Debi DeBenedetto Event Dates: 11/30/2015 - 12/3/2015 ottrk @corning.com First/Last Room Dates: 11/30/2015 - 12/3/2015 Lead Sent Date: 7/21/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Inn on Fifth Overflow Hotel(s): Printed: 11/13/201 Copyright©2015 iDSS.All Rights Reserved. Page: 2 November 23, 2015 Detailed Staff Reports 11 3 of 43 CMP Meeting Services/D. Bruce Contact: David Bruce 0 15 60 0 Total Peak Requested Contracted Nutricia Sales Meeting Aledo TX 76008 Attendance Rooms Room Nts Room Nts 817-599-0701 CVB Contact: Debi DeBenedetto Event Dates: 12/8/2015 - 12/11/2015 david.bruce @cmpmeetings.com First/Last Room Dates: 12/7/2015 - 12/10/2015 Lead Sent Date: 11/9/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): LaPlaya Beach&Golf Resort Overflow Hotel(s): -Naples Beach Hotel&Golf Club Contact: 0 45 200 0 Total Peak Requested Contracted Jamie Oakley Revolution Attendance Rooms Room Nts Room Nts Event Dates: 1/11/2016 - 1/16/2016 CVB Contact: Debi DeBenedetto First/Last Room Dates: 1/11/2016 - 1/16/2016 Lead Sent Date: 7/24/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Overflow Hotel(s): American Bar Association Contact: Nicolina Mangano 0 130 360 0 321 North Clark Street Total Peak Requested Contracted 2016 Derivatives and Futures Law Committee Winter Chicago IL 60654 Attendance Rooms Room Nts Room Nts Meeting 312-988-5894 CVB Contact: Debi DeBenedetto Event Dates: 1/19/2016 - 1/25/2016 Nicolina.Mangano @americanbar First/Last Room Dates: 1/19/2016 - 1/25/2016 .org Lead Sent Date: 6/24/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): LaPlaya Beach&Golf Resort Overflow Hotel(s): GAR Foundation Contact: Lisa Yates 0 20 40 0 Total Peak Requested Contracted GAR Foundation BOD Meeting Attendance Rooms Room Ms Room Nts 330-576-2916 CVB Contact: Debi DeBenedetto Event Dates: 2/10/2016 - 2/11/2016 lyates @garfdn.org First/Last Room Dates: 2/9/2016 - 2/10/2016 Lead Sent Date: 9/10/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Hilton Naples Overflow Hotel(s): American Bar Association Contact: Nicolina Mangano 0 171 1,210 0 321 North Clark Street Total Peak Requested Contracted 2016 FLSL DLL P&P Mid winter Meetings Chicago IL 60654 Attendance Rooms Room Nts Room Nts 312-988-5894 CVB Contact: Debi DeBenedetto Event Dates: 2/15/2016 - 2/29/2016 Nicolina.Mangano @americanbar First/Last Room Dates: 2/15/2016 - 2/29/2016 .org Lead Sent Date: 4/7/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Naples Grande Beach Resort Overflow Hotel(s): Printed: 11/13/201 Copyright©2015 iDSS.All Rights Reserved. Page: 3 November 23, 2015 Detailed Staff Reports 11 4 of 43 Naples Beach Hotel&Golf Club Contact: Melissa Read 0 25 25 0 Total Peak Requested Contracted Rethink the Prevention of Suicide National Summit Attendance Rooms Room Nts Room Nts 239.435.4372 CVB Contact Debi DeBenedetto Event Dates: 3/10/2016 - 3/11/2016 m.read @naplesbeachhotel.com First/Last Room Dates: 3/10/2016 - 3/11/2016 Lead Sent Date: 10/29/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Naples Beach Hotel&Golf Club Overflow Hotel(s): Naples Grande Beach Resort Contact: Andrew Neubauer 0 89 230 0 Total Peak Requested Contracted Opal Financial Group Attendance Rooms Room Nts Room Nts (239)594-6373 Event Dates: 3/13/2016 - 3/16/2016 CVB Contact: Debi DeBenedetto aneubauer @naplesgrande.com First/Last Room Dates: 3/13/2016 - 3/16/2016 Lead Sent Date: 6/1/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Naples Grande Beach Resort Overflow Hotel(s): Hospitality Performance Network Contact: Paul Miller 0 50 85 0 Total Peak Requested Contracted Performance Conference 2016#35682 Attendance Rooms Room Nts Room Nts Event Dates: 3/20/2016 - 3/23/2016 CVB Contact: Debi DeBenedetto pmiller @hpnglobal.com First/Last Room Dates: 3/20/2016 - 3/23/2016 Lead Sent Date: 4/10/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Naples Beach Hotel&Golf Club Overflow Hotel(s): Travel Time Travel Agency Inc. Contact: Shaun Balani 0 35 140 0 Total Peak Requested Contracted Phoenix Corporate Incentive Lancaster PA 17601 Attendance Rooms Room Nts Room Nts 717-945-5035 Event Dates: 4/11/2016 - 4/14/2016 CVB Contact: Debi DeBenedetto shaun@trvltime.com First/Last Room Dates: 4/11/2016 - 4/14/2016 Lead Sent Date: 4/13/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Inn on Fifth Overflow Hotel(s): aperient/K.Arnold Contact: Ken Arnold 0 85 220 0 Total Peak Requested Contracted WCHA 2016 Annual Meeting San Jose CA 95120 Attendance Rooms Room Nts Room Nts 408-221-6653 Event Dates: 4/24/2016 - 4/26/2016 CVB Contact: Debi DeBenedetto ken.arnold @experientselect.com First/Last Room Dates: 4/23/2016 - 4/26/2016 Lead Sent Date: 2/24/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Hilton Naples Overflow Hotel(s): Printed: 11/13/201 Copyright©2015 iDSS.All Rights Reserved. Page: 4 November 23, 2015 Detailed Staff Reports 11 5 of 43 The Coulter Contact: Kelsey Secules 0 81 248 0 Total Peak Requested Contracted 2016 PDC Summer Conference McLean VA 22102 Attendance Rooms Room Nts Room Nts 703-260-7938 Event Dates: 7/13/2016 - 7/16/2016 CVB Contact: Debi DeBenedetto ksecules@wearecoulter.com First/Last Room Dates: 7/11/2016 - 7/17/2016 Lead Sent Date: 6/9/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): The Ritz-Carlton Golf Resort Naples Overflow Hotel(s): Naples Grande Beach Resort Contact: Cathy Ennis 0 66 393 0 475 Seagate Dr Total Peak Requested Contracted Florida Shore&Beach Preservation Association Naples FL 34103 Attendance Rooms Room Nts Room Nts 239.594.6307 Event Dates: 9/12/2016 - 9/17/2016 CVB Contact: Debi DeBenedetto Cennis @naplesgrande.com First/Last Room Dates: 9/12/2016 - 9/17/2016 Lead Sent Date: 5/15/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Overflow Hotel(s): Naples Grande Beach Resort Contact: Laura Walker 0 92 641 0 475 Seagate Dr Total Peak Requested Contracted National Marine Electronics Assn Naples FL 34103 Attendance Rooms Room Nts Room Nts 239-594-6744 Event Dates: 9/17/2016 - 9/23/2016 CVB Contact: Debi DeBenedetto (walker @naplesgrande.com First/Last Room Dates: 9/17/2016 - 9/23/2016 Lead Sent Date: 4/10/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Naples Grande Beach Resort Overflow Hotel(s): Hospitality Performance Network Contact: Paul Miller 0 30 85 0 Total Peak Requested Contracted Annual Conference 2016-podriests Attendance Rooms Room Nts Room Nts Event Dates: 10/19/2016 - 10/23/2016 CVB Contact: Debi DeBenedetto pmiller @hpnglobal.com First/Last Room Dates: 10/19/2016 - 10/23/2016 Lead Sent Date: 1/6/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Naples Beach Hotel&Golf Club Overflow Hotel(s): IMN Solutions Contact: Josephine Gilmore 0 174 868 0 1110 N.Glebe Rd Total Peak Requested Contracted 2016 CSAA Annual Meeting Arlington VA 22201 Attendance Rooms Room Nts Room Nts 703-908-0707 ex 105 Event Dates: 10/20/2016 - 10/27/2016 CVB Contact: Debi DeBenedetto jgilmore @imnsolutions.com First/Last Room Dates: 10/20/2016 - 10/27/2016 Lead Sent Date: 3/30/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Marco Island Marriott Beach Resort Golf Club&Spa Overflow Hotel(s): Printed: 11/13/201 Copyright©2015 iDSS.All Rights Reserved. Page: 5 November 23, 2015 Detailed Staff Reports 11 6 of 43 LaPlaya Beach&Golf Resort Contact: 0 58 231 0 Total Peak Requested Contracted Gh Smart Attendance Rooms Room Nts Room Nts Event Dates: 10/25/2016 - 10/28/2016 CVB Contact: Debi DeBenedetto First/Last Room Dates: 10/25/2016 - 10/28/2016 Lead Sent Date: 7/6/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Overflow Hotel(s): HelmsBriscoe/R.Ayers Contact: Rita Ayers 0 65 260 0 1115 Athlone Way Total Peak Requested Contracted Association of Anatomy Cell Biology and Ormond Beach FL 32174 Attendance Rooms Room Nts Room Nts Neurobiology Chairpersons 386-677-0458 CVB Contact: Debi DeBenedetto Event Dates: 2/8/2017 - 2/11/2017 rayers @HelmsBriscoe.com First/Last Room Dates: 2/8/2017 - 2/11/2017 Lead Sent Date: 4/8/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Hilton Marco Island Beach Resort&Spa Overflow Hotel(s): Ag Processing Inc Contact: Ed Woll 0 35 210 0 Total Peak Requested Contracted 2017 BOD Strategic Planning Retreat Attendance Rooms Room Nts Room Nts 402-492-3317 Event Dates: 2/26/2017 - 3/3/2017 CVB Contact: Debi DeBenedetto ewoll @agp.com First/Last Room Dates: 2/25/2017 - 3/2/2017 Lead Sent Date: 6/2/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Naples Bay Resort&Marina Overflow Hotel(s): Applied Meetings and Hospitality Contact: Todd Mickey 0 60 245 0 Solutions 575 Henley Drive Total Peak Requested Contracted 2017 Automotive Symposium Naples FL 34104 Attendance Rooms Room Nts Room Nts Event Dates: 3/4/2017 - 3/8/2017 CVB Contact: Debi DeBenedetto tmickey @amhospitalitysolutions. First/Last Room Dates: 3/4/2017 - 3/8/2017 corn Lead Sent Date: 3/30/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Inn on Fifth Overflow Hotel(s): American Bar Association/M. Stallkamp Contact: Meaghan Stallkamp 0 164 404 0 Total Peak Requested Contracted FSLC Spring Meeting Chicago IL 60654 Attendance Rooms Room Nts Room Nts 312.988.5879 Event Dates: 5/9/2017 - 5/14/2017 CVB Contact: Debi DeBenedetto meaghan.stallkamp@ First/Last Room Dates: 5/9/2017 - 5/14/2017 americanbar.org Lead Sent Date: 5/11/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): The Ritz-Carlton Golf Resort Naples Overflow Hotel(s): Printed: 11/13/201 Copyright©2015 iDSS.All Rights Reserved. Page: 6 November 23, 2015 Detailed Staff Reports 11 7 of 43 -Marco Island Marriott Beach Resort Contact: 0 325 2,129 0 Golf Club&Spa Total Peak Requested Contracted Tom James Int. Sales Meeting 2017 Attendance Rooms Room Nts Room Nts Event Dates: 7/1/2017 - 7/8/2017 CVB Contact: Debi DeBenedetto First/Last Room Dates: 7/1/2017 - 7/8/2017 Lead Sent Date: 8/7/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Overflow Hotel(s): Association for High Technology Contact: Leigha Schatzman 0 230 719 0 Distribution Total Peak Requested Contracted 2017 AHTD Spring/Fall Meeting Waukesha WI 53188 Attendance Rooms Room Nts Room Nts 262-523-9090 CVB Contact: Debi DeBenedetto Event Dates: 10/2/2017 - 10/7/2017 leigha.schatzman @mranet.org First/Last Room Dates: 10/2/2017 - 10/7/2017 Lead Sent Date: 2/10/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Marco Island Marriott Beach Resort Golf Club&Spa Overflow Hotel(s): -Marco Island Marriott Beach Resort Contact: 0 355 2,124 0 Golf Club&Spa Total Peak Requested Contracted Tom James Sales Int 2018 Attendance Rooms Room Nts Room Nts Event Dates: 6/30/2018 - 7/5/2018 CVB Contact: Debi DeBenedetto First/Last Room Dates: 6/30/2018 - 7/5/2018 Lead Sent Date: 8/7/2015 Chosen Facility: No Facility Space Selected Headquarter Hotel(s): Overflow Hotel(s): Printed: 11/13/201 Copyright©2015 iDSS.All Rights Reserved. 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November 23, 2015 Detailed Staff Reports 11 Top Instagram Posts 32 of 43 ^ 1 .1.,''-' ''''''3,, -:-..;;./fi 4: .,..,, muntii.va...0.....-xiti. , sallint @pa�dise�a� @pe�dise�ast �pa�d�e�a� 67 Engagements ss�noaoemems 50 Engagements Audience Growth xumswce -/ ovv � o, oxv NN ^ //�asommeo - a z . . , . �� ` i .' / 1 z a , 5 e r a s m n /z rs 14 `s ,a n 18 1e zo z' �� ' �* zs zs zr zo ao so OCT FOLLOWER M rmcs ro Your new followers decreased Total Followers 1,040 ` - 9' ° ~~� ^ =, Followers Gained 37 u�enevmu,mnnm � Peop|et»a*vouFonowod November 23. 2O15 Detailed Staff Reports 11 Publishing Behavior 33 of 43 ~' .. • 1 1 1 1 1 1 1 1 1 1 1 , wsrm/cs ^.r The number of media you sent increased by Photos 13 11 4 3 ^�� Videos 2 since previous month Total Media 15 November 23,2015 Detailed Staff Reports 11 Outbound Hashtag Performance 34 of 43 #0 13 #9 451 #Iovefl 13 #paradisecoast 448 #discoverparadise 10 #discoverparadise 407 #paradisecoast 9 #lovefl 361 #marcoisland 5 #naplesfl 141 #naplesfl 5 #naples 129 #naples 4 #marcoisland 129 MINIM #florida 2 #gulfofmexico 96 #beach 2 #beach 86 #nature 2 #beachlife 72 November 23, 2015 Detailed Staff Reports 11 Audience Engagement 35 of 43 • • • t ` MrTPiCS The number of engagements increased by Likes Received 580 65 . 8°/0 Comments Received 17 since previous month Total Engagements 597 The number of engagements per Engagements per Follower 0.6 media decreased by Engagements per Media 39.8 V 22 . 6 /0 since previous month November , Detailed Staff Reports 11 Top Influencers Engaged ll 36 of 43 z Ti ag anicoleflothe afede0224 racecomm .. a23jokry2000 2015 spemMirir ,. ,,., 1.6k Followers 1.6k Foowers 477 Followers 293 Followers acaptainrichsmith apdmswimwe. arealtorxyz aflafamilygur.. apuredesignn. 3.6k Followers 549 Followers 488 Followers 273 Followers 88 Followers Instagrarn Profiles Report 15 of 6 November 23, 2015 Detailed Staff Reports 11 Instagram Stets by Profile 37 of 43 Total Follower Followers Media Comments Total Engagements per Engagements per Instagram Profile Followers Increase Gained Sent Sent Engagements Media Follower paradisecoast 1,040 3.7% 37 15 2 597 39.8 0.57 of,-, • In the 239 VANDERBILT SUrtF-is(i Li)NY -:17S,000• > <c 38 of 43 { ROYAL"SHELL. ` _Next weekend:Naples celebrates all things bacon ` r 239.261.9101 ■° " Friday,November 6,20151$1.00 daily X ii si) tt �ez naplesnews.com - Celebrity _1'— chef plans • 1111 SRI , - - Naples __ restaurant TAPPING INTO By Tim Aten taten @naplesnewscom:239-263-485] OTHER WATER Opra in early, 2016. ';- __ Chef Art .v' Smith,55,is tak ., •Collier looks at separating ing over the Na- the stuff we drink from what pees Bay Resort CX space vacated at we use on lawns, ardens the end of July by . ' g Mereday's Fine Art Dining. Smith '4 "1'R Smith,who has f - - won two James Beard Founds- - - tion awards and appeared on "Top Chef,"was personal chef to Oprah Winfrey for a decade, until 2007,and was a frequent guest on her TV show. The name of Smith's new lo- cal dining spot has yet to be an- nounced.A feature on the chef in an Orlando Weekly blog a By Greg Stanley ,4r -t, j• ABOVE:Terry Stuller few weeks ago reported that gresstanley@naplesnewscom:239-263.4138 ..„.W .A makes his way past the new Southern restaurant a ground storage tank with an Italian accent will be leaned and treated wastewater— - before he works to C the kind where they put up signs replace a valve on warning you not to drinkit—soon a caustic soda tank notbeitsname,saidLauraPhil- couldbecome the norm for much named Naples Y'all and Si Bar by Chef Art Smith,but that will Wednesday at the lips Bennett,spokeswoman for of Collier County's lawns. Collier County South Naples Bay Resort. Demand for the recycled water, - - Regional Water "There have been lots of which comes from sewage and storm- - ,"� Treatment Plant. meetings since and we've come water,is expected to grow fast enough to a new name,"Bennett said, that its use will outpace regular tap �„ LEFT:At the Collier although noting that"by Art water in the next five to 10 years,ac- County South Regional Smith"will be part of the res- cording to county projections.The Water Treatment Plant, taurant's name. projections show even with growth .- water goes through sev- "Though I have worked for and big population increases in the eral filtering processes celebrities, elected officials next 20 years,residents couldbe using before it is ready for from both sides of the aisle enough of the cheaper reused water public use- and many others, there is that they help limit the use of the more semnownouswriii nothing like coming back to precious and costly drinking water. lldplesllews.com Florida,"said Smith,who is a SeeWATER,4A See more photos of the Collier County South Regional WaterTreatment Plant. sea Diu,44 Scott's proposal to cut taxes$1B seen as bold,four times higher than`prudent' By Arek Sarkissian - --- INSIDE on manufacturing and retail ricane supplies tax-free.He also my to invest in our future." Naplesoakv News/Tampa Tribune Mew business at a cost to the state of would extend the temporary Scott's tax cuts come as the Rouse,Senate can't $700 million- elimination of sales tax on col- state faces other big-ticket ex- TALWiASSEE-Florida Gov.Rick -°- resolve differences on Other tax cuts would be in the lege textbooks. penes,such as$250 million he is Scott said Thursday he wants - senate districts 3A form of increasing the number "I want Florida to be the small requesting for economic devel- $1 billion in tax cuts,an amount "-47,' of sales tax holidays,at a cost of business capital of the world," opment incentives and hundreds that is four times more than what - fP manufacturing more than$70 million.A 10-day Scott said in a release announc- of millions the state will have to one GOP legislative leader said equipment tax, back-to-school tax holiday pe- ing the plan."The more we can cover with the federal govern- is prudent. Rick reducing a com- riod would halt taxes on school cut taxes—like the one on com- meat ending some health care Scott proposed tax cuts that Scott mercial lease tax supplies,clothes and electronics. mercial lease—the more we can payments made to cover indigent heavily favor business,includ- and,the biggest Another nine-day period would grow our businesses in Florida ing permanent elimination of cut,eliminating the income tax provide a chance to receive hur- and further diversify our econo- Sea TAX CUTS,4A WHOLE FOODS ' . FILM,FASHION I N o E Z TO OPEN MEGASTORE * . HIGHLIGHT NIFF ^TTERS6 OBRUABD ¢ LETTERS.fi 7B OBnWRIF5.5B IN SOUTH FORT MYERS ; ,1 1 OPENING NIGHT 1549ER4�7A ,7 Rev up your shopping carts: - -11' ,4 ,,, Naples loves any excuse Abarc<af4rseamen Whole Foods plans to open � � to dress up,drink up and 92nd year•NO 105. a 45,000-square-foot store 'u: 4 - celebrate.And Thursday's red 6sectlons•l36pages in south Fort Myers in 2017, 1 carpet opening night gala for • Main number.239.713-6000 playing off the success of the Fj i - the seventh annual Naples 67474747 717 . , 5 North Naples store that opened International Film Festival in 2008.BUSINESS,IB gave that excuse.LOCAL.BA BB...��e1 ..s. N. Q�S�3tOQ� �/ BEACH&GOLF CLUB MIROMAR LAKES . �•'A New Salerno Estate Homes , Luxury Living on The Peninsula at Miromar Lakes _ _-- 700 Acre Lake•2 Marinas•3 Miles of Private Sandy Beach•Boating•Fishing•Water Skiing•Tennis - -��- :—• d T Q Bocce Courts•Fitness•Spa•Signature Championship Golf•3 Restaurants•Dynamic Social Scene • a I Community in the United States•MiromarLakes.com•(239)425-2340 '1E5 ' _.. 4A s Friday,November 6,2015 B NAPLES DAILY NEWs November 23,2015 Detailed Staff Reports 11 Presidential Wmpal$fl 2016 39 of 43 Christie,Huckabee relegated to undercard at next GOP debate By Jill Colvin the moves Thursday eve- ' points or more. in an average of the four and Stave Peoples ning,dealing a blow to t ' ; ' "I tell people,Ignore most recent major polls Associated Press Christie and Huckabee as the national polls and just conducted through Nov.4 they struggle to stand out .rr [ follow those early states,'" lobe featured inthe prime- NEWARK,NJ.—Chris Chris- in the crowded Republican ' ,f said Republican pollster time debate.They must hit tie and Mike Huckabee field amid signs ofmomen- "> Frank Luntz,who argues thelpercent mark toqualify have been bumped from turn in states where the jjst that early opinion surveys for anundercarddebateau- the main stage at next first primary contests will .,-z ,II are unreliable. "Except ing before the main event. week's GOP presidential beheld. Chris Mike Lindsey George that now national polls Former Texas Gov.Rick debate,and George Pataki The decision under- Christie Huckabee Graham Pataki drive the debates,and de- Perryprovides a cautionary and Lindsey Graham have scores concerns about the bates drive the polling." tale of the potential impact. been cut from the lineup pivotal role that national tion.Statistically,pollsters near the bottomofthepack According to debate cri- Fundraising dollars dried altogether. opinion surveys have been say,there is no significant in national polls,which teriaissuedbyFox Business up after Perrrywasrelegated Debate sponsor FoxBusi- playing in shaping the con- difference between can- typically have a margin last week,candidates must totheundercarddebateear- ness Network announced test for the GOP nomina- didates lumped together of error of 3 percentage score 2.5 percent or higher lier in the year. - TAX CUTS Adolfo Gutierrez opens a valve to - from 1A •r lease buildup that is collected - yea.` hile water is being filtered at the ' 0..Ilier county South Regional Water ',W and uncompensated care. eatment Plant on Wednesday. `{ z' 'r - The current estimated A surplus next year is about j -- r n, $635 million,so it's un- 9''rc 2 :r n° clear how the tax cuts will i ° - be covered along with the _ other state expenses. Scott's request is much i _. higher than the$250 mil- ' �°_."- lion Senate President I Andy Gardiner said was reasonable starting point to explore for the neat ' .s fiscal year.In September, Gardiner asked Senate 1v. Mt " .,,,e. Appropriations Chair M - '1 t Tom Lee,R-Brandon,and ry, Finance and Tax Chair ... i + Dorothy Hukill,R-Port _ , ,, Orange,to explore his ry.. more conservative tax cut „_ proposal. Lee said Thursday his • t — committee was willing to y,.,. ,r4( 'res, 1i', ` explore Scott's proposal, q but it would need to take ' ' into account revenue pro- f y jections for the next ears.Furthermore,Lee °-' - said it was difficult to ful- „..--- `" ...` '.`,:. ly assess the$1 billion tax r ,„, ,,,,_° ,' - - r proposal roposalwithoutsee- _. lag the governor's spend- -..oN"`"..rts' _ ing plan. "Perhaps there are some things built into the WATER every day in drinking water governor's budget that from IA F z' that otherwise would be used would provide some cost k , - on grass,plants and trees along savings of money for us to 11 �' road medians,parks and golf do a tax cut at that mag- "We just have to man age sup- si ` } $ courses.About 40 percent oftise nitude,"Lee said."We're ply and demand more wisely," ''y. 1, ,. 1 total water usage in the county certainly open to the said George Yilmaz,adminis- figs .. t —16 million gallonsper day—is conversation." trator of public utilities."We a k -9 treated wastewater.It's used by Like Lee,Naples Repub- can use less and less potable ;' 5 e- ` ,, ' r 35,000 people and businesses, lican Sen.Garrett Richter, water to the point that we don't s ' '",jf on 14 golf courses,six parks and said Scott's recommended I use potable water at all for irri- d t 65 miles of roadway medians. budget would be a starting gallon.It will make us sustain- ' . Still,too much drinking water, line toward a process that able and affordable." ' whichismore costly for thecoun- would determine if his tax The key is to make it easy t =` - ty totreatand more expensive for cuts were feasible. for homes, businesses and j •a people to use,also is being used "In the years I've been golf courses to use the treated . , ontawn care and irrigation,said in the Legislature,the fi- wastewater on lawns, gar- . v Commissioner Tim Nance. nal budget that crosses dens and for general irriga- '' — m — ".-.:>,. "We have places with exten- the legislative finish line tion,thereby saving tap water, "°""0555'"'"" sive landscapes that are using has always been different Yilmaz said. Terry Steller,right,works to replace a valve on a caustic soda tank municipal(water)because it's from the one that crossed It's unclear how homeowners alongside Michael Birmingham at the treatment plant Wednesday. what's available,"Nance said. the starting line,"Richter could be affected by the change "It's just not the best use of our said."And then,it chang- orhowexactlythecounty might pose ways to fund it,including water cant be used for irrigation. resources.So the idea is how to es again after the gover- pay to install more pipes for potentially creating awastewa- The water comes from what make more irrigation quality nor weighs in with the treated wastewater.The water ter utility to bill homeowners. normally would be a by-product water so we cannot use potable vetoes." department will ask commis- "The ultimate goal is for the of the county's sewage treatment water for that." Naples Republican Rep. sioners Tuesday to green-light water used indoors—our pota- Rather thanlosingthat water out The county expects total wa- Kathleen Passidomo also a feasibility study that would ble water—to be captured and into the Gulf,it's treated and re- ter usage to jump from40 million said Scott's cuts were pos- show the needs and projected reused at close to 98 percent," treated at one of twoplants serv- gallons a day to 60 million in the sible if there were cuts costs of expanding the treated he said. ing the north and south ends of next 20 years as the population elsewhere. water system,including build- The first step is to plan for the county. grows. The current state bud- ing recovery wells and storage new neighborhoods and busi- The water typically has an To keep a sustainable amount get included$400 mil- areas that could capturebillions ness parks to essentially be built odor.It isn't safe to drink,and of drinking water,the amount of lion in tax cuts,which of gallons of ground and storm- with two water pipes,one for the county warns against using treatedwastewaterwouldneedto was less than the$700 water during the rainy season indoor use and one for outdoor it on food or crops that don't have jump froml6 million gallons per million Scott originally as it's on the way to the Gulf. use,Yilmaz said. peels. day to 36 million over that time, requested and came in The study also would pro- Toget that capturerate,potable It saves millions of gallons Yilmaz said. the form of cheaper cell- phone bills,college text books and school supplies. The two legislative cham- CHEF is committed to person- willbethefourthto occupy hers also were divided on from IA ally hosting local charity that scenic spot steps away the tax cut issues during °•,. .. . - events. from boats docked on the last year's session.They Although Smith was bay. Besides Mereday's also remain opposed sixth-generation Floridian not available for an inter- Fine Dining, the space on how to come up with andaFloridaStategraduate. view Thursday,he refers previously was home to $300 million to$400 mil- Smith made a Naples 17,: to a garden-to-kitchen ap- L'Orient and,originally, lion for uncompensated connection 10 years ago ' proach to culinary options Olio restaurant. and indigent care provid- when he cooked for former ii .t on his Naples menu,ac- In addition to Smith's edby hospitals and clinics. first lady Barbara Bush and .Lt 3e I ' r' -.,. _ cording to a news release restaurant,a gourmet cof- In September,House theauthors at aCelebration "S' - . -- - from the resort. fee shop will be opening in Speaker Steve Crisafulli of Reading event here.The - "I will be pairing South- a former ice cream store at said the chamber would chef had an especially de- - 1 ern American food with the resort during the first be willing to explore a licious moment with his j what I just saw in Milan quarterofnextyar.Catali- larger tax cut proposal. 12-layer chocolate cake. a e at the World's Fair.Italian naCafdwillbe operated by And House Finance and•"It was such a hit at the `a ii.::!la. .. " families understand the a young couple who grind Tax Chair Matt Gaetz, event.He said he was go- "_" love and power of food, their own coffee beans, a Republican from Fort ing to work this into a fu- Mereday's Fine Dining,which closed at the end of July in Naples so the pairing is perfect," Bennett said. Walton Beach,said Scott's ture restaurant,"Bennett Bay Resort,will be home to a new restaurant by Celebrity Chef Smith is quoted as saying. Smith also recently an- request was bold. said,although Smith didn't Art Smith in early 2016. "For Naples'sophisticated nounced he will be open- "I'm glad to live in a know at the time that the diners,this will definitely ing a restaurant,Home- state where the gover- restaurant would be in man of Manhattan Con- the entire food and bever- be a one-of-a-kind menu coming,at Walt Disney nor leads on tax reform," Naples. struction Florida—for- age operation at the resort. with slot of surprises." World's Disney Springs Gaetz said."I look for- During that visit a de- merly Kraft Construction In addition to the res- Smith will be at Naples next summer.He already ward to reviewing these cade ago,local business- —started a new company, taurant,Smith will be in Bay Resort periodically in is executive chef and co- concepts in greater detail man Fred Pezeshkan took Sojourn Management,to charge of the resort's cater- November and December, owner of Table Fifty-Two in the coming weeks." note of Smith and knew run Naples Bay Resort. ing and room service-He and will host tasting ses- in Chicago, Southern they would be doing busi- Sojourn tapped Douglas now is interviewing the lions of his menu in De- Art and Bourbon Bar in Contact areksarkissian® ness together in the future. Rucker as general man- chef de cuisine for his res- cember,Bennett said. Atlanta,and Art and Soul napiesnews.com or Pezeshkan,CEO andchair- ager and Smith to oversee taurant,where he already Smith's resort restaurant in Washington,D.C. 850-559-7620. NAPLES Novemberli31199 ISLAND Detailed Staff Re LADES pk4ff fiG 40-0f4C3'.."- FLORIDA'S PARADISE COAST GROUP RFPOR from October 1, 2015 - October 31. 2015 @filmingparadise 0 gathleteparadise P1 Paradisecoast.com ... Ll@ParadiseCoast ri Naples, Marco Isla... Lti @ParadiseMeeting 0 Athletes in Paradise Li@ParadiseDeals ;,,i www.paradisecoastb... 1 ',00 TA/_i across all Twitter and Facebook accounts S' S Incoming Messages 4,227 ,/ ■ 4,346 INTERACTIONS Sent Messages 605 /\---\/ BY 3,895 UNIQUE USERS New Twitter Followers 408 ti -/\/ 2,147,416 POTENTIAL REACH ji\d‘Li, New Facebook Fans 356 .I -- across all Twitter accounts FOLLOWER DEMOGRAPHICS TWITTER STATS • • Iii 540/0 46°/0 +• 408 .. New Twitter Followers in this time period H MALE FOLLOWERS FEMALE FOLLOWERS 0 1 ,186 (0 204 0 124 18-20 I Link Clicks Mentions Retweets 21-24 • 25-34 35-44 45-54 .111 55-64 NM 65+ 111111 DAILY INTERACTIONS @MENTIONS 204 RETWEETS 124 OUTBOUND TWEET CONTENT 30 •-----\ • • T 291 Plain Text 20 / • \// \ • 1 0 • Z\ • • , -' % 8 Links to Pages .----• • •-• in 212 Photo Links Oct 5 Oct 12 Oct 19 Oct 26 November 23, 2015 Detailed Staff Reports 11 41 of 43 li My Facebook Pages 21.62k Total Likes,and 164 people talking about this FAN GROWTH New Fans 356 Unliked your Page 109 40 • 30 /V \ . . • 20 10 V•-►, a/. ��� /•. • • III I 111111 .11 1111 1111 1 ■ i 2.5 5 Oct 5 Oct 12 Oct 19 Oct 26 PAGE IMPRESSIONS Impressions 463,211 by 404,309 users 40k 20k Oct 5 Oct 12 Oct 19 Oct 26 IMPRESSIONS BY DAY OF WEEK AVG TOTAL • Page Post 33.0k Sun ® 18.3k 73.3k • Fan 1.7k ■ Paid 375.4k Mon 22.3k 89.2k ■ • Mention 0 ■ Organic 52.5k Tue 12.8k 51.3k Checkin 0 ■ Viral 34.7k Wed 10.8k 43.2k Question 0 Thu 11.4k 57.1k User Post 0 Fri 15.1k 75.3k Coupon 0 Sat 14.7k 73.7k Other 0 Event 0 IMPRESSION DEMOGRAPHICS Here's a quick breakdown of people engaging with your Facebook Page AGE&GENDER TOP COUNTRIES TOP CITIES 13-17 1 117/70 United States 255.7k Naples, FL 12.5k 18-24 MI= 47.4k/41.8k Brazil 40.6k Tampa, FL 9.5k 25-34 -® 46.7k/35.3k Peru 12.0k Orlando, FL 9.0k 35-44 32.2k/32.9k Malaysia 8.3k Miami, FL 8.3k 45-54 30.8k/36.6k Puerto Rico 6.2k Lima, Peru 5.4k 55+ 36.8k/53.9k V49% 1 , 51 % Male Female November 23, 2015 Stats across your web properties Detailed Staff Reports 11 ^ TOP SOCIAL REFERRERS 42 of 43 Web Traffic 33,433 V�/ \ #1 RT @ParadiseCoast:A4:Paradise Coast's Blueway-a paddling trail for kayakers&canoers #FLTravelChat https://t.co/WTIv9SmOgR Social Traffic 834 https://t.c... VISITFLORIDA 111,267 followers• http://www.paradisecoast.com Twitter Posts 185 Web Mentions 2 Leading Social Traffic Source Facebook 622 iews NAPLES NovemberM3', 9 ISLAND Detailed Staff RePUfiG LADES FLORIDA'S PARADISE COAST Slit, _ from October ; 201 b }CTO&E °_. 2515 6k 40 4 , 0.75 4k 30 20 0.5 2k 10 0.25 0 0 0 Oct 1 Oct 6 Oct 11 Oct 16 Oct 21 Oct 26 Oct 31 WEBSITE TRAFFIC 33,267 TWITTER MENTIONS 185 ARTICLES& BLOG POSTS 2 Rf, LT TRAFFIC SOURCES Facebook 622 RT @ParadiseCoast:A4: Paradise Coast's Blueway-a paddling trail Twitter 205 for kayakers &canoers #FLTravelChat https://t.co/WTIv9SmOgR https://t.c... Others 7 VISITFLORIDA Follower Count: 112407 Yelp o RT @filmingparadise: Diverse landscapes of Florida's Paradise Coast YouTube o will help you bring your film vision to life. https://t.co/yvaaRVQKc4 h... Q&A Sites o PamplinFilmCo Follower Count:93195 Blogs o RT @ParadiseCoast:A9:We plan to take a moment each day to enjoy the beauty all around us.#AdvTravelChat http://t.co/ACjz9xACRR http:/ /t.... WildJunket Follower Count:67582 RT @ParadiseCoast:A8:We check out local events,deals/offers, and talk with friends. #AdvTravelChat http://t.co/X0i71pS6OR http://t.co/ WildJunket Follower Count: 67582