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09/21/2015 Minutes BY T-a'I t 2 - MINUTES OF MEETING HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held Monday, September 21,2015 at 6:00 p.m. at the Heritage Greens Community Center; 2215 Heritage Greens Drive;Naples, Florida. Present and constituting a quorum were: Jim Marshall Vice Chairman Marsha Coghlan Assistant Secretary Henry Michaelson Assistant Secretary John Jordan Assistant Secretary Also present were: Justin Faircloth Assistant District Manager Woody Blackwell Resident Mrs.Jordan Resident Mrs. Marshall Resident The following is a summary of the discussions and actions taken at the September 21, 2015 Heritage Greens Community Development District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Faircloth stated for the record that all Supervisors were present,with the exception of Mr. Coombs. SECOND ORDER OF BUSINESS Approval of the Minutes of the August 17,2015 Meeting Mr. Faircloth stated each Board member received a copy of the Minutes of the August 17, 2015 Meeting and requested any additions,corrections or deletions. There not being any, On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor,the Minutes of the August 17, 2015 Meeting were approved. 1 September 21,2015 Heritage Greens CDD THIRD ORDER OF BUSINESS Audience Comments Hearing no comments from the audience,the next order of business followed. FOURTH ORDER OF BUSINESS Consideration of Audit Committee Recommendations to Enter into a Three- Year Contract with the Selected Audit Firm • The Audit Committee provided the following rankings: ➢ Grau&Associates was ranked number one. ➢ Berger,Toombs,Elam, Gaines&Frank was ranked number two. ➢ Can:, Riggs&Ingram,LLC was ranked number three. There being no further discussion, On MOTION by Ms. Coghlan seconded by Mr. Jordan with all in favor, the District shall retain the services of Grau&Associates to enter into a three-year contract for Auditing Services. FIFTH ORDER OF BUSINESS Old Business A. Resident Database Update • Staff is still working with Kent Security. The data was turned in on August 19, 2015. The new information has not been entered into the call box system,but will be taken care of as soon as possible. The current policy calls for one number in the call box system per parcel. • A resident is requesting two different numbers on one property since they own it together. • The display on the call box is in need of repair or replacement. ➢ The guard is there most of the time. ➢ A maintenance contractor can be hired to maintain it and Severn Trent can enter the information. ➢ A monthly fee will likely be paid for the data and call box. C. Security Contract Update • A credit is due to the CDD from Kent Security because the level of service was not being provided as agreed upon. 2 September 21, 2015 Heritage Greens CDD • People are not to be allowed entry without showing identification. B. Sidewalk Repairs Update • All repairs were made appropriately. • The inlet has also been repaired. • Payment has been made and the project is complete. • There was a resident complaint about a sidewalk,which is not a major issue. SIXTH ORDER OF BUSINESS New Business A. Northeast Property Brazilian Pepper Removal • Mr.Marshall does not have any contacts at the golf course to get permission to have a chipper on the course to remove these trees. • The landscaper can do this work on a Saturday only. • Currently,the landscapers are set to remove all of the trees and clear the area. • The access to the site is remote and inconvenient. • There is an access point near the high school fence, which requires approval from representatives of the school. • Perhaps a gate can be installed to create an access point. • If the amount of$3,500 is exceeded,the landscaper will approach the Board. B. Traffic Engineering Feedback • The previous engineer is no longer working with the county. • Nothing much may be done in the morning due to school traffic. • Residents have a difficult time leaving in the afternoon due to the traffic on Immokalee. C. Century Link Invoice Review • Mr.Michaelson is seeking a bid for the two lines,perhaps from Comcast. • Current long distance charges are minimal. • Mr. Michaelson will investigate costs associated with switching to Comcast. 3 September 21, 2015 Ileritage Greens CDD D. Guard House Floor Cleaning Proposal • The guard house has ceramic tile, but the closets and restrooms have vinyl tile. It should be part of the cleaning contract, but the contract is for stripping only. Ceramic tile should be installed throughout the guard house. The tile is available for$100 or less and can be installed on top of the vinyl tile. Mr. Jordan would like to get a quote for this work. • The toilet may have to be lifted. • Proposals will be presented at the next meeting. • No ceramic tile is necessary for the HVAC closet. • The color should be light. SEVENTH ORDER OF BUSINESS Manager's Report A. Follow-Up Items—Vehicle Violations Report • No tickets were written this month. • Mr. Michaelson commented the road ranger found two vehicles which were previously warned. • This item will be included on the next report. • Staff met with the Master Association regarding this issue. • Staff is to give Mr. Michaelson a copy of the letter which was sent to the HGCA. B. Financial Statements • The District is in a good financial position. • There was a modification to the budget regarding the fountains. • The movement of funds to Roadway Reserve may create an issue if any repairs are needed for the fountain. This line item will be increased as a result. There being no further discussion, On MOTION by Mr.Marshall seconded by Ms. Coghlan with all in favor,the Financial Statements were accepted. • Comcast was briefly discussed. EIGHTH ORDER OF BUSINESS Attorney's Report 4 September 21,2015 Heritage Greens CDD There being no attorney present or any issues for discussion, the next order of business followed. NINTH ORDER OF BUSINESS Engineer's Report There being no engineer present or any issues for discussion, the next order of business followed. TENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments • PJM was approached by Laurel Oaks Elementary School to find out when the wall was going to be pressure washed in the area in which all of the plantings were cut down. It needs to be determined which entity is responsible for this work. ➢ Both the golf course and the CDD do not want to accept responsibility for this work. ➢ Ms. Coghlan recommended the CDD take care of this since the area is an eyesore right now. ➢ The plantings were removed because the school board complained plants were growing over their fence. ➢ This area is not part of the CDD's easement. ➢ A letter will be sent to the elementary school making them aware they must contact the golf course for this work and making note of the fact that the CDD is not permitted to spend public funds on private property. • Ms. Coghlan commented the lights on the island were on all day. ➢ The light switch was replaced. • Ms.Coghlan suggested moving the No Parking signs by the school walkway further north and south. ➢ The CDD has an agreement with the Sheriffs Department to issue tickets when this is violated. ➢ The signs should be visible to drivers. ➢ The maintenance person can move the signs. • There was an accident recently in which a vehicle hit a bicycle rider. ➢ Stop signs may need to be placed along the sidewalk on either side of the entrance. 5 September 21,2015 Heritage Greens CDD ➢ The county may be contacted since it is in their right-of-way. ELEVENTH ORDER OF BUSINESS Audience Comments • Mrs. Jordan requested the Board consider not allowing parking along the east side of Heritage Greens Drive. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Jordan seconded by Ms. Coghian with all in favor,the meeting was adjourned at approximately 7:55 p.m. _ r J. es Mars . 1 Secretary!• ::': - -w ice Chairman 6