10/02/2015 Minutes (09/04 Continuation) NguiTT
NOV 12
By—
MINUTES OF MEETING
PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the Port of the Islands Community
Improvement District held Friday, September 4, 2015 was recessed and reconvened Friday,
October 2, 2015 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples,
Florida.
Present and constituting a quorum were:
J. Anthony Davis Chairman
Norine Dillon Vice Chairperson
Theodore Bissell Assistant Secretary
Dale Lambert Assistant Secretary
Richard Ziko Assistant Secretary
Also present were:
Calvin Teague District Manager
Numerous Residents
The following is a summary of the discussions and actions taken at the October 2,2015
Continued Meeting of the Board of Supervisors of the Port of the Islands Community
Improvement District.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
Mr. Davis called the meeting to order; Mr. Teague called the roll.
SECOND ORDER OF BUSINESS Public Comment on Agenda Items
Hearing no comments from the public,the next order of business followed.
Tuesday, 10/06/15
October 2,2015 Port of the Islands CID
THIRD ORDER OF BUSINESS Discussion of the Severn Trent Services
Contract
• Major funds were spent upgrading the wastewater treatment plant;therefore, costs
should decrease.
• The Board does not believe an increase is justified.
• Mr. Teague commented staff can be reduced by one person.
• Replacement of signs is included in the contract.
• A person may be needed to perform backflow certifications.
• There should be a cap on the invoices which must be approved by staff.
• There are still many items which require repair and maintenance.
• The new contract was not accounted for in the Fiscal Year 2016 Budget.
• Backflow inspections must take place every two years.
• The contract may be amended next year to include the additional staff member.
• The CPI may be capped.
• Inspections will cost$50.
Mrs.Dillon MOVED to present a proposal to Severn Trent Services
for acceptance of Operations Management with the following
conditions: 3%the first year; 2%the second year and 1%the third
year; during the second year the Board will have a half-man option
at the current level;and it should include additional testing,no CPI;
all miscellaneous administrative charges with an option to add items
at the second and third year;and Mr. Bissell seconded the motion.
• Severn Trent will oversee and enforce the Soto Landscaping Contract.
• If this is not accepted, Severn Trent will present a counter-offer.
There being no further discussion,
rOn VOICE vote with all in favor,the prior motion was approved.
2
Tuesday, 10/06/15
October 2,2015 Port of the Islands CID
FOURTH ORDER OF BUSINESS Supervisors' Requests
• Mr. Bissell indicated there was an irrigation leak at Stella Maris,resulting in a bill
over$400,and the resident is asking the CID to forgive the major discrepancies in
the bill.
➢ Mrs.Dillon commented this cannot be done for one person and not another
person.
➢ The irrigation meter is checked on a daily basis.
➢ The Board concurred not to forgive this charge.
• Mr.Lambert commented he read an article indicating the government has funds for
water and sewer issues. Perhaps the Board should pursue this for the concrete water
line replacements.
➢ The cement and pipe currently contain asbestos.
➢ Mr. Teague indicated there may be funds in the BP settlement.
➢ The process may take one year.
➢ Mr.Teague will investigate.
• Sending out the Agenda Packages via e-mail has saved the District money.
• Mr. Lambert indicated there are trees overhanging on Union Road.
➢ The trees on the median belong to the CID,but the trees on the side of the
road belong to Orchid Cove.
➢ The sidewalks belong to the CID.
➢ Mr. Edge will drive around the area to determine what needs to be done.
FIFTH ORDER OF BUSINESS Public Comment Period
• Mr. Dan Kramer indicated the street lights across from the entrance to the marina
and the next one further south are out.
➢ Mr. Teague will ask Mr. Edge to take care of this.
3
Tuesday, 10/06/15
October 2,2015 Port of the Islands CID
SIXTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mrs. Dillon seconded by Mr. Lambert with all in
favor,the meeting was adjourned at approximately 11:33 a.m.
Calvin Teague J.A on !.vis
Secretary Chairman
4
Tuesday,10/06/15