Loading...
09/04/2015 Minutes ‘c-e, \ MINUTES OF MEETING 017- PORT OF THE ISLANDS �y COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, September 4, 2015 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples, Florida. Present and constituting a quorum were: J.Anthony Davis Chairman Norine Dillon Vice Chairperson(Via Telephone) Theodore Bissell Assistant Secretary Dale Lambert Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Robert Edge Field Manager Jean Kungle POI Realty Numerous Residents The following is a summary of the discussions and actions taken at the September 4, 2015 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mr. Davis called the meeting to order;Mr. Teague called the roll. A motion is in order to authorize Mrs. Dillon to exercise her voting rights via telephone. There being no comments or questions, On MOTION by Mr. Bissell seconded by Mr. Lambert with all in favor, Mrs. Norine Dillon was authorized to exercise her voting rights at this meeting via telephone. Thursday, 10/1/15 September 4, 2015 Port of the Islands CID SECOND ORDER OF BUSINESS Approval of the Minutes of the June 19,2015 Meeting Mr.Davis stated each Board member received a copy of the Minutes of the June 19,2015 Meeting and requested any additions,corrections or deletions. • The Board made minor changes which will be reflected in the amended minutes. There being no further discussion, On MOTION by Mr. Lambert seconded by Mr. Bissell with all in favor,the Minutes of the June 19, 2015 Meeting were approved as amended. THIRD ORDER OF BUSINESS Public Comment on Agenda Items Hearing no comments from the public,the next order of business followed. FOURTH ORDER OF BUSINESS Public Hearing to Adopt the Budget for Fiscal Year 2016 Mr.Teague gave a brief overview of the Budget. • The capital items will not be done unless the CID is stabilized regarding collections. • There is a$125 increase in the water and sewer assessment per ERU and a 10% increase in user fees. • The debt will be paid off in May 2020. On MOTION by Mr. Lambert seconded by Mr. Bissell with all in favor, the Public Hearing to consider adoption of the Fiscal Year 2016 Budget was opened at 10:11 a.m. • The $125 increase is for single-family homes; $100 for condominiums and the hotel units are$75. • Mr. Teague read a letter into the record from Ms. Marjory Pitcher expressing her objection to the assessment increase; a copy of which is attached hereto and made part of the public record. • There have been some major unexpected expenses which need to be accounted for. 2 Thursday,10/1/15 September 4, 2015 Port of the Islands CID • Two major property holders have not paid their assessments, which created a severe problem with cash flow. There being no further comments from Board members or the public, On MOTION by Mr. Bissell seconded by Mr. Lambert with all in favor, the Public Hearing to consider adoption of the Fiscal Year 2016 Budget was closed at 10:21 a.m. A. Consideration of Resolution 2015-04 Adopting the Fiscal Year 2016 Budget Mrs. Dillon MOVED to adopt Resolution 2015-04, Relating to the Annual Appropriations of the District and Adopting the Budget for the Fiscal Year Beginning October 1,2015, and Ending September 30, 2016; and Referencing the Maintenance and Benefit Special Assessments to be Levied by the District for said Fiscal Year. • Mr. Bissell. discussed transfer of funds. ss ll Sometimes work had to be done without Board approval if it was an emergency. The Board would ratify the action. Mr. Lambert SECONDED the prior motion. There being no further discussion, On VOICE vote with all in favor, Resolution 2015-04, as stated above, was adopted. B. Consideration of Resolution 2015-05 Levying Assessments for the Fiscal Year 2016 Budget Mrs. Dillon MOVED to Adopt Resolution 2015-05, Levying and imposing a Non-Ad Valorem Maintenance Special Assessment for the District for Fiscal Year 2016; and Mr. Davis seconded the motion. 3 Thursday,10/1/15 September 4, 2015 Port of the Islands CID • The three properties in question will be direct billed. There being no further discussion, On VOICE vote with all in favor, the prior motion was adopted. FIFTH ORDER OF BUSINESS Public Hearing for Rulemaking A. Public Hearing to Adopt a Rule to Establish a Utility Rate Increase • Mr. Teague gave the Board a brief overview of the Public Hearing to consider an increase in the user rates for water,wastewater and irrigation. • The water per 1,000 gallons will increase from$2.50 to$2.82. • Wastewater per 1,000 gallons will increase from$5.25 to $5.78. • Irrigation water per 1,000 gallons will increase 10%and is based on consumption. • The detail is included in the Resolution. On MOTION by Mr. Lambert seconded by Mrs. Dillon with all in favor, the Public Hearing to adopt a Rule to establish a utility rate increase was opened at 10:29 a.m. • This was discussed as part of the budget. Ilearing no comments or questions from the audience, On MOTION by M. Bissell seconded by Mr. Lambert with all in favor, the Public Hearing to adopt a Rule to establish a utility rate increase was closed at 10:30 a.m. B. Consideration of Resolution 2015-06 Adopting the Rule There being no further comments or questions, On MOTION by Mr. Bissell seconded by Mrs. Dillon with all in favor, Resolution 2015-06 Adopting a Rule to Establish a Utility Rate Increase,was adopted. SIXTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance • Mr.Edge did not receive a report from Mr. Soto this month. 4 Thursday, 10/1/15 September 4, 2015 Port of the Islands CID • Paving will be done. i. Palm Tree Trimming Update • Trimming is complete. ii. Entrance Lighting Project Update • The project is complete. • This included changing out wiring on Newport Cay. B. Manatee Mitigation Project • Blasting started last week. Inspections were done to ensure there was no damage. • This is not a CID project. The SFWMD was supposed to contact residents who may have been affected by the blasting. SEVENTH ORDER OF BUSINESS New Business A. Updates/Comments on the Severn Trent Services Contract • Mr. Edge commented Severn Trent needs 4%and each year thereafter. • CPI is necessary. • Mr. Davis suggested a three-year contract with a 6%increase and no CPI. • If Severn Trent is not agreeable,the CID may have to consider soliciting bids for a new management company. • Mr. Edge will present this to his subordinates. • There is no increase in staffing. • There will be additional charges for backflow repairs. • The Board requested someone from Severn Trent who makes these decisions attend a meeting. • Mr.Teague suggested the Board hold a workshop to determine exactly what needs to be done. • The existing contract expires September 30, 2015. There will be a 90-day extension. However,the Board agreed to go on a month by month basis with the contract until all issues have been resolved. • A full Board should be present. • This meeting shall be continued to Friday, October 2, 2015. 5 Thursday,10/1/15 September 4,2015 Port of the Islands CID On MOTION by Mr. Lambert seconded by Mrs. Dillon with all in favor, the meeting of the Port of the Islands Community Improvement District scheduled to be held Friday, September 18, 2015 at 10:00 a.m. shall be cancelled. • The October 2nd meeting will consist of Mr.Teague and the Board of Supervisors. The attorney is not needed to attend at this time. Mr. Edge also does not have to attend. This continued meeting is for the benefit of the Board. EIGHTH ORDER OF BUSINESS District Manager's Report A. Approval of the July 31,2015 Financial Statements and Check Register • The Board requested break-out of what is uncollected for both the direct bill and the tax collector delinquencies. > Approximately$1.3 Million is outstanding. > The Lake Huron LLC condominiums were not sold at auction. They should be direct-billed, which requires a motion. ...... Mr. Bissell MOVED to approve direct billing to Lake Huron LLC for delinquent assessments on their condominiums;and Mrs. Dillon seconded the motion. D The other company should be direct-billed if their taxes are not paid. There are no ERCs attached to that land. There being no further discussion, 1 On VOICE vote with all in favor,the prior motion was approved. • There are funds remaining for the bond issue for the lift stations only. There being no further discussion, On MOTION by Mr. Lambert seconded by Mr. Bissell with all in favor, acceptance of the July 31, 2015 Financial Statements and Check Register was approved. 1 B. Fiscal Year 2016 Meeting Schedule • The October 2nd meeting is part of Fiscal Year 2015 since it is continued. 6 Thursday, 10/1/15 September 4,2015 Port of the Islands CID There being no further discussion, On MOTION by Mr. Bissell seconded by Mr. Lambert with all in favor, the Fiscal Year 2016 Meeting Schedule was approved as presented. C. Consideration of Engagement Letter with Berger, Toombs, Elam, Gaines & Frank to Perform the Fiscal Year 2015 Audit • There is no increase. There being no further discussion, On MOTION by Mr. Bissell seconded by Mrs. Dillon with all in favor, the Engagement Letter from Berger, Toombs, Elam, Gaines &Frank to Perform the Audit for the Fiscal Year Ending September 30,2015 was approved and the Chairman was authorized to execute said Engagement Letter. D. Discussion of Follow-Up Items • The electric meter box on Newport was replaced because it was destroyed by rust and other issues. • The check regarding a repair on the south side of the Orchid Cove entrance was a CID expense. Mr. Edge will investigate. NINTH ORDER OF BUSINESS Field Manager's Report A. Discussion of August/September 2015 Field Manager's Report Mr.Edge presented the Field Manager's Report for discussion;a copy of which is attached hereto and made part of the public record. • Mr. Edge discussed the photos in the report regarding drainage issues. ➢ The county installed the landscape at the median. • Mr. Edge is working on an Asset Management Report which he hopes to submit for the next meeting. TENTH ORDER OF BUSINESS Attorney's Report A. Update on Hotel Bankruptcy Lawsuit • The hotel and dorm parcel were auctioned off separately. The dorm parcel was closed on. 7 Thursday, 10/1/15 September 4,2015 Port of the Islands CID • The hotel will have to be re-noticed and go through the selling process again, which will probably take one month. • The mortgage is still an issue. • The other party may want to meet with the Board at some future date to resolve the outstanding assessments. B. Discussion of Quit Claim Deed • Two parties purchased a vacant lot which was divided between the lots they each owned. They are asking to surrender the water and sewer ERC on the vacant lot. Mr. Cox will contact Mr. Shucart to find out if he is interested in purchasing the ERC. If he is not interested each owner would have to divide the ERC. ELEVENTH ORDER OF BUSINESS Engineer's Report There being no Engineer present or any issues for discussion, the next order of business followed. TWELFTH ORDER OF BUSINESS Supervisors' Requests • Mr. Bissell was told the small trailer house at the end of Cays Drive got water. Mr. Edge will look into the payment for this service. • Mr.Bissell discussed the ERCs. He was told the villas on Stella Maris have .8 for water and sewer ERCs and.1 for general ERCs. THIRTEENTH ORDER OF BUSINESS Public Comment Period • A resident was told the hotel will eventually be purchased,but the new owner will have to pay the assessments owed. • A resident commented on the direct billing process. • Residents had questions about the foreclosure process in relation to the hotel. 8 Thursday,10/1/15 September 4,2015 Port of the Islands CID FOURTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Lambert seconded by Mr. Bissell with all in favor, this meeting was recessed and will reconvene on Friday, October 2,2015 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples, Florida, to further discuss the Severn Trent Services contract. Fes._ �,.._� � 1 Calvin Teague J Anthon av Secretary C 9 Thursday, 10/1/15