Lely Beautification MSTU Agenda 11/19/2015 GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East, Suite 103
Naples, FL 34112
AGENDA
NOVEMBER 19,2015
I. CALL TO ORDER
II. ATTENDANCE
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES: OCTOBER 22,2015
V. CHAIRMAN'S REPORT-TONY BRANCO
VI. PROJECT MANAGERS REPORT-LESLIE HAYES
A. BUDGET REPORT
B. Pressurized Connection-Warren
C. December meeting
VII. LANDSCAPE ARCHITECT'S REPORT-MCGEE&ASSOCIATES
VIII. LANDSCAPE MAINTENANCE REPORT-GARY GORDON
IX. OLD BUSINESS
A. TRAFFIC ACCIDENT-ST ANDREWS
B. PROPOSAL-LIGHTING
X. NEW BUSINESS
XI. MEMBER COMMENTS
XII. PUBLIC COMMENTS
XIII. ADJOURNMENT
NEXT MEETING:
DECEMBER 24,2015 AT 2:00 PM
East Naples Branch Library,
8787 Tamiami Trail East,Naples, FL 34112
GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, Fl 34113
Minutes
October 22, 2015
I. Call to Order
Chairman Branco called the meeting to order at 2:02 PM.
A quorum was established.
II. Attendance
Members: Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen, (Vacancy)
County: Leslie Hayes - Project Manager
Others: Mike McGee - Landscape Architect; Gary Gorden—CLM; Wendy Warren- Juristaff
III. Approval of Agenda
Addition: Item VI. B. Doral Sign Repair and Lighting
Item IX. A. Lighting Repairs
IX. B. Main Entrance Plantings and OutboOund Side Plant Replacement
Item X A. Accident Repair at 392 Saint Andrews Boulevard
Ms. Dammert moved to approve the Agenda as amended. Second by Mr. Slebodnik. Carried
unanimously 4- 0.
IV. Approval of Minutes—September 24,2015
Page 1, Item II. Attendance, Line 3 —delete Michelle Arnold.
Page 3, Item VII. Landscape Architects Report-Forest Hills at Golf Cart Crossing item, delete
motions by Ms. Dammert and Ms. Jorgensen.
Page 3, Item IX. Old Business, Item A. Line 3 from"...The Committee requested receipt of lighting
reports)..."to... "Chairman Branco requested receipt of lighting reports from Commercial Land
Maintenance on a timely basis noting several lights are not functioning)."
Ms. Dammert moved to approve the minutes of the September 24, 2015 meeting as amended.
Second by Mr. Slebodnik. Carried unanimously 4- 0.
V. Chairman's Report
Landscape Maintenance Review
Chairman Branco met with Staff and Contractors on October 5, 2015 and October 15, 2015 to review
landscape maintenance. The Chairman acknowledged the extra efforts of Ms. Hayes,Ms. Arnold and
Mr. McGee for the progress made on landscape maintenance and the sight line report prepared by Mr.
McGee.
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Project Delivery Dates
Mr. Branco requested Staff include completion dates on work proposals estimates.
Unfinished Business
Mr. Branco requested "Unfinished Business" (addressing action categories noted from the
September 24. 2015 forward) be added as an Item on the Agenda for record keeping purposes.
VI. Project Manager's Report—Leslie Hayes
A. Budget Report
Ms. Hayes summarized the "Lely MSTU Fund Budget 152 dated October 22, 2015"for
information purposes and provided an overview of the budget.
• $173,100 in cash will carry forward to the FY16 budget.
• Revenue generated in the new fiscal year and reflected in the budget is $214,042, an increase
of approximately$14,800.
• Combined estimated cash for FY16 is $387,531.
• Operating expenses: of the $153,900 budget, $124,738 is committed.
The budget reflects new assessed values and the Board of County Commissioners established a
revenue neutral budget. Staff noted the estimated budget will solidify in February 2016.
B. Doral Sign Repair
Ms. Hayes reported the sign has been repaired. The purchase order is reflected in budget
commitments pending invoice payment.
Chairman Branco reported the Doral Circle sign lighting is not functioning.
Ms. Hayes will secure a proposal from Hart's Electric, Inc. to repair the light.
Chairman Branco noted he would like the light repaired by October 31, 2015.
Chairman Branco motioned to approve repair of the electric eye on the Doral Circle sign by
Hart's Electric, Inc. at a cost Not-To-Exceed$300. Second by Ms. Jorgensen. Carried
unanimously 4—0.
C. Saint Andrews Blvd. Sign
Ms. Hayes presented a proposal from Signs & Things to repair loose copy on both sides of the
entrance monument sign at Saint Andrews Blvd. for a cost of$350.
Ms. Jorgensen motioned to approve the Signs & Things Scope of Work contract dated
September 28, 2015, to repair the entrance sign monument at Saint Andrews Blvd. at a cost of
$350.00. Completion date for work is November 9, 2015. Second by Mr. Slebodnik. Carried
unanimously 4—0.
Holiday Lights
Ms. Hayes advised the Committee that Whited Holiday will install the Saint Andrews Blvd. and
Doral Circle holiday entrance lights on November 10, 2015.
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Next Meeting Date
Ms. Hayes informed the Committee the November 26, 2015 meeting date is on Thanksgiving Day.
The Committee revised the date to November 19, 2015 at 2:00 P.M.
VII. Landscape Architect Report—McGee & Associates
Mr. McGee submitted the "Landscape Observation Report: -FY14-1 5, 10/19/15" for information
purposes and the following items were discussed:
General
• Trees: Schedule annual pruning on large canopy trees to improve sight line on all travel lanes
and prune Sabal Palm fronds and seed stalks.
• Turf: Review for weed control treatment and/or replacement.
• Weed Control: Torpedo grass needs to be addressed and treated with herbicide in multiple
locations.
• Fertilization: Schedule October's fertilization of all plant material and turf.
St. Andrews Blvd
• Median 1:
➢ Remove dead wood from Glory bush tree.
➢ Remove weeds and replant with Blueberry Flax Lily.
➢ Remove and replace turf from Flagpole east due to weeds.
• Median 2: Remove and replace turf due to weeds.
• US 41 Newsstand Area: Turf is all weeds. Recommend turf removal and planting double row
of Blue berry Flax Lily.
• US 41 Inbound: Remove and replace turf from the traffic sign to the newsstand driveway due
to weeds.
• US 41 Outbound: Remove and replace damaged turf from US41 to Suncoast Driveway.
Valley Stream Cir.
• Median#13 —Remove and replace damaged turf.
Pebble Beach Blvd.
• Median#15 - Remove Bromeliads and replace with Aechmea spp.
Doral Circle and Doral Circle West R/W
• Median#23 —Commercial Land Maintenance (CLM) to provide a proposal to plant a 14' — 16'
Tabebuia Chrysotricha, Gold Trumpet Tree in place of removed Palm.
• Remove and replace turf along outside edge of sidewalk due to weeds. Alternative to turf
replacement is to plant Blue berry Flax Lily in double staggered rows.
Lely MSTU District Sight Distance Requirement Analysis Report—October 12,2015
Mr. McGee prepared an analysis for roadway sight line distances for Saint Andrews Blvd., Forest
Hills Blvd. and Pebble Beach Blvd. (see Attached)which included recommendations:
1. The FDOT Index 546 does not have a specific roadway pictorial diagram or standard for
the MSTU roadway layouts, in conjunction with the fact that the MSTU roadways
3
have mostly residential traffic the sight distance requirements as set forth in the FDOT
Florida Greenbook would appear to be more appropriate for the MSTU roadways.
2. If the current pruning policy of cut to 18 inch and maintain at 24 inch is continued it can
continue for the Juniper, Crown of thorn, Plumbago and dwarf Bougainvillea plants
species. The Firebush shrubs would over time perform or thrive under such restricted
pruning standards and so replacement should be considered.
3. If it is desired to implement a combination of the Florida Greenbook sight distances and
the FDOT Index 546 sight window requirements, along with the goal to reduce sight line
issues and long range pruning maintenance costs it would be recommended to evaluate
all the locations with sight line issues and develop a renovation planting plan utilizing
only plant materials that do not grow or can be maintained at a height of 18 inches or
less.
VIII. Landscape Maintenance Report
Mr. Gorden, Commercial Land Maintenance,reported his crew of twelve to fifteen employees
works Pebble Beach Blvd. and Saint Andrews Blvd. median by median weekly on Thursday
afternoons. Plantings have been cut back to remove diseased and dead foliage, crews remove seed
pods on Palm trees and canopy tree branches are trimmed to adhere to the ten foot sidewalk clearance
standard.
Chairman Branco questioned if the trees' branches on the right of way by the Church at Saint
Andrews Blvd. and Pebble Beach Circle can be trimmed by the MSTU landscape contractor?
Mr. Gorden confirmed he would trim the branches.
Mr. Slebodnik moved to approve Florida Land Maintenance,Inc. (dba Commercial Land
Maintenance) contract#E1105273 dated October 13, 2016 for plant replacement at Pebble Beach
Blvd. Median 15,at a cost Not-To-Exceed$1,330.00. Second by Mr. Branco. Carried unanimously
4-0.
IX. Old Business
Lely MSTU Pebble Beach Blvd. Street Lights
Ms. Hayes presented a proposal from Hart's Electric, Inc. for installation of lamps and Ballast repairs.
Some lamps are obsolete and Staff is working to find a resolution to the issue.
Mr. McGee will attempt to provide the name of a supplier to contact regarding availability of product.
Chairman Branco asked Staff to secure three quotes with installation time frame for the street light
repairs and email them to the Committee. The repairs will be addressed in a special meeting or at the
November meeting.
X. New Business
Automobile Accident Insurance Claim
Ms. Hayes reported an insurance claim has been filed for the damage incurred on Saint Andrews
Blvd. Median 10.
4
Commercial Land Maintenance will clean up the area and submit a proposal for re-planting the
damaged area on the Median.
Maintenance Planting Proposals Approved September 24, 2015
The landscaping approved at the September 24, 2015 for replacement of plantings/turf on Saint
Andrews Blvd. and Pebble Beach Blvd. will be installed early November.
Saint Andrews Front Entrance Outbound
Replacement planting is required as result of cable installation on the Suncoast Credit Union side.
Ms. Hayes will meet Commercial Land Maintenance on site and request a written proposal for the
work.
Aquatic Control Spraying
Ms. Hayes will contact Aquatic Control to spray Canal adjacent to the school.
Unfinished Business
Mr. Branco requested the following landscaping items noted in the September 24, 2015 minutes be
carried over to the November meeting:
St.Andrews Blvd./US41
• Remove weeds and replant with Blueberry Flax Lily.
Valley Stream Cir.
• Median#13 —damaged turf needs to be replaced.
Doral Circle and Doral Circle West R/W
• Median#23 —CLM will provide a proposal to plant a Tabebuia Chrysotricha, Gold Trumpet
Tree in place of removed Palm.
Doral Circle and Doral Circle West R/W
• Median#23 —CLM will provide a proposal to plant a Tabebuia Chrysotricha, Gold Trumpet
Tree in place of removed Palm.
Forest Hills at Golf Cart Crossing
• Mulch area by Solar Panel.
XI. Member Comments
None
XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 3:30 P.M.
5
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony Branco, Chairman
The Minutes were approved by the Committee on , as presented , or as
amended .
NEXT MEETING: NOVEMBER,2015—2:00 PM
EAST NAPLES BRANCH LIBRARY
8787 TAMIAMI TRAIL EAST
NAPLES, FL 34112
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LELY MSTU LIGHTING INSPECTIONS
inspection date: 10/22/15
ST.ANDREWS ENTRANCE OFF US41
LIGHT DESCRIPTION SHEET# ON:yes/no;YIN Notes:
Flagpole Light-1 1 Y
Flagpole Light-1 1 Y
Flagpole Light-1 1 Y
Sign Light-North US41 1 Y
Sign Light-South US41 1 Y
Single Luminare-1 1 Y
Single Luminare-2 1 Y
Single Luminare-3 1 Y
Single Luminare-4 1 Y
Single Luminare-5 1 N
Single Luminare-6 1 N
Single Luminare-7 1 Y
Single Luminare-8 1 Y
Single Luminare-9 1 Y
Single Luminare-10 1 Y
Single Luminare-11 1 Y
PEBBLE BEACH LIGHTING
Double Luminare-1 2 Y
Double Luminare-2 2 Y
Double Luminare-3 2 Y
Double Luminare-4 2 Y
Double Luminare-5 2 Y
Double Luminare-6 2 N
Double Luminare-7 2 Y
Double Luminare-8 2 N
Double Luminare-9 2 N
Double Luminare-10 3 Y
Double Luminare-11 3 N
Double Luminare-12 3 Y
Double Luminare-13 3 Y
Double Luminare-14 3 Y
Double Luminare-15 3 N
Double Luminare-16 3 Y
Double Luminare-17 3 Y
Double Luminare-18 3 Y
Double Luminare-19 3 Y
Double Luminare-20 4 Y
Double Luminare-21 4 Y
Single Luminare-22 4 Y
Single Luminare-23 4 Y
SOLAR LIGHT @AUGUSTA
Solar Light-@Augusta 5 Y
DORAL CIRCLE LIGHTING
Double Luminare-D-1 6 N
Double Luminare-D-2 6 Y
Sign Light-DS-1 6 N
Sign Light-DS-2 6 N
LIGHT/SENSOR(FISH EYE)HAS
FAILED SIGN LIGHTS AT Dora!CIR
Single Luminare-B1 7 Y STAY ON
Single Luminare-B2 7 Y
Single Luminare-B3 7 Y
Single Luminare-B4 7 Y
John W. Hart
111111 U�➢9s ������icA� _1' 281 27th St NW
lllla 1�uj Ill! l� Naples, FL 34120
(239) 353-7187
(239) 564-0003 Cell
PROPOSAL
Customer Name CC ALTERNATIVE TRANSPORTATION Estimate Date: 10/27/15
Address: 3299 Tamiami Trail East STE 103
City, State Zip Naples FL 34112
Contact: Leslie Hayes
Phone#
Fax#
email:
Job Description: LELY MSTU PEBBLE BEACH BLVD STREET LIGHTS
Supply and Install 11-60 Watt White Lamps in Poles.
Change Lamps and Ballast as Needed for Poles.
PebbleBeach#6,#8„#9, #11, #15,(2 Lamps 1 @ Doral
These Lamps are Obsolete and will need to be Ordered.
This will Take Two Trips.Allow for 6 Ballast
St Andrews Entrance Rplace 6 -175 MH Lamp and allow for 4 Ballasts.
Labor J-Man 24 hours @ $55.00 Per Hour $1,320.00
Labor-Apprent 12 hours @ $45.00 per Hour $540.00
Materials $3,100.00
Lift Rental $450.00
Total: $5,410.00
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner
according to standard practices. Any alteration or deviation from the above specifications involving extra
costs,will be executed only upon written orders, and will become an extra charge over and above the
estimate. All agreements are contingent upon strikes,accident or delays beyond our control. This
proposal is subject to acceptance within thirty(30)days and is void thereafter at the option of the undersigned.
Authorized Signature
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are hereby accepted. You are authorized to do the work
as specified. Payment will be made as outlined above.
ACCEPTED: Signature
Date:
1
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Simmonds Electrical of Naples, Inc.
8981 Quality Rd Unit 1 Ph: (239)643-2770
Bonita Springs, FL 34135-7278 STREET LIGHTING•UTILITIES•GENERATORS Fax: (239)643-6873
INDUSTRIAL AND COMMERCIAL
Estimate and Contract
November 04, 2015
Lely MSTU Project Manager Quote#: 1514122
3299 E Tamiami Trl. Ste. 103
Naples, FL 34112-5746
Cell: 239-252-5775
Attn: Leslie Hayes
We hereby submit specifications and estimates for: Lely Lighting Maintenance Several Locations.
Furnish&Install: 17 Lamps and 10 Ballast as needed.
Material $1,175.00
Labor 2,820.00
Total Material and Labor $3,995.00
Note: This figure is for budget purposes only. Invoice will be based on time and material and will be itemized per
annual contract: 14-6229.
We hereby propose to furnish the above complete in accordance with the above specifications for the sum of
Three thousand nine hundred ninety five and no/100th Dollars.
Payment to be made as follows: In Full Upon Request
It is the responsibility of the purchaser/owner to provide adequate access to the job site. If during the course of the
job it becomes necessary to traverse sidewalks, driveways, grass or sod, flowerbeds, sprinklers, etc. Every effort will
be made to avoid any damage. Should breaks occur as a direct result of our machinery, repairs may be made at
additional cost to the owner.
All material used in this contract is guaranteed to be as specified, and the entire job is to be done in a neat and
substantial manner. Any alteration or deviation from the specifications herein agreed upon involving extra cost of
labor and material will be executed upon either a written or verbal order for same, and will become an extra charge
over the sum mentioned in this contract. Purchaser agrees to pay interest charges of 1 1/2%per month which is an
annual rate of 18%. In the event payment is not made, purchaser agrees to pay all costs and expenses of collection
including interest and attorney's fees. Estimate valid for 30 days.
Signed by
ACCEPTANCE OF ESTIMATE
The foregoing terms, specifications and conditions are satisfactory, and the same are hereby accepted and agreed
to, and hereby authorize you to execute the same.
Date Signed by