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Rock Road MSTU Agenda 11/18/2015
Rock Road MSTU Advisory Committee 3299 Tamiami Trail, Suite 103 r Naples, FL 34112 ® r; AGENDA Big Corkscrew Island Fire Department 13240 Immokalee Road, Naples November 18, 2015 3:oo pm I. Call Meeting to Order II. Attendance Roll Call Doug Allemong, Chairman (7/26/16) Tom Brooks, Vice Chairman (7/26/16) Chuck Wilson (7/26/17) III. Approval of the Agenda IV. Approval of minutes: May 20, 2015 V. Project Manager's Report- Harry Sells A. Budget Report 2016 and 12 year payback proposal. B. Status of Paving and Maintenance of Roads VI. Old Business VII. New Business A. Planned Maintenance Current and Future B. Easement status C. Brush Clearing D. Signs VIII. Public Comment IX. Member Comment X. Adjournment The next meeting time&date will be determined by the advisory committee Big Corkscrew Island Fire Department 13240 Immokalee Road,Naples 1 Rock Road MSTU Advisory Committee 3299 Tamiami Trail, Suite 103 1 Naples, FL 34112 Minutes May 20, 2015 3:oo pm I. The meeting was called to order by Chairman, Doug Allemong, at 3:06 p.m. at the Big Corkscrew Island Fire Department, 13240 Immokalee Road, Naples FL. II. Attendance Roll Call Present: Members Staff Mr. Douglas Allemong (Chairman) Michelle Arnold Mr. Tom Brooks (Vice Chairman) Harry Sells Mr. Chuck Wilson Commissioner Tim Nance Public Rebecca Galligan, Mark Bell, Kim Bell, Carol Allemong A Quorum of three board members was present. III. Approval of the Agenda Motion by Chuck Wilson to approve the Agenda as written. Seconded by Tom Brooks. Motion carried 3-0. IV. Approval of minutes: December 2, 2014 Motion by Tom Brooks to approve the minutes as written. Seconded by Chuck Wilson. Motion passed 3-0. V. Commissioner Tim Nance- Status of Rock Road Paving. Commissioner Nance gave a brief history and political situation concerning the paving of Rock Road. Issues with the County immediately accepting the responsibility for maintaining the road were discussed. Commissioner Nance felt that the only way that the project could go forward was that the MSTU would have to accept maintenance until the time that the loan was satisfied. It was also discussed that it was unlikely that any major maintenance would be expected during the life of the loan. 1 Motion by Chuck Wilson for the MSTU to agree to accept maintenance over one mile of Rock Road and to continue to do so until the County Loan is satisfied. Seconded by Tom Brooks. Motion carried 3-0 VI. Project Manager's Report- Harry Sells A. Budget Report Harry Sells presented the FY 15 budget current through May 20, 2015. We have expended $7,113 on maintenance of side roads and have approximately$55,000 in cash accumulated in anticipation of paving Rock road. A budget amendment has approved and an additional $260,000 has been added to the budget. Harry also presented a fifteen year proposed budget showing a $15,000 annual loan payment and the cash balance at the beginning of each year. Both of these estimates may vary depending on how much of the existing cash is used to pay for the paving and how much the actual paving cost is. The budget office will tell us how much of the cash balance will be used and we will know for sure the cost as soon as the road is paved. The budget allows $9.000- $11,000 per year to maintain the side roads. B. Paving Report A preliminary paving schedule was presented. The projected time table was a month or so after the budget amendment was approved. We are waiting on Travis Gossard to provide a more accurate time table. C. Future Maintenance Plan Maintenance of the 3.75 miles of side roads was discussed. What had been done and what we could do to the various roads. The issue of roads being overgrown with brush was raised and at least one member said that they would ensure that their road was cleared. Motion was made by Chuck Wilson to apply gravel to Keri Island East, Shady Lane, and the south portion of Rock Road up to a total of$10,000. Seconded by Tom Brooks. Passed 3-0 D. Old Business None E. New Business There was no new business F. Public Comment A. Questions were raised about the possibility of doing something about dirt gap between the mailboxes and the asphalt road. Staff will look into this. B. Question was raised whether the school bus would start going down Rock Road. The consensus was that it would not. C. Questions about speed control and additional signage were held in abeyance until a later meeting. D. Member Comment No additional Member Comment. 2 E. Adjournment. The meeting was adjourned at 4:30 p.m. by Chairman Doug Allemong. The next meeting time & date will be determined by the advisory committee ROCK ROAD M.S.T.U.ADVISORY COMMITTEE Doug Allemong, Chairman The Minutes were approved by the Committee Chair on , 2015, "as submitted" [ ] OR"as amended" [ ]. 3 O 0 0 0 0 0 0 O V V O O O N O N C W N CO CO 0 .17. 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Ll. t. LL. lL , m o N M v .O CO E m , m , '� LL LL ._ LL LL LL LL H O 2 Q _ a Try } O Z � `p c wO K wOU m 2 x Q W a gu' rn O w U m w Z N o Nrnm 0 * o a v c W w 2 w w O Z a x N mp o v m m w iy a j tI ' 8 I- w - = H O Z W O H W Z Z N ° w w7 2 6 w Q 0 t) a m w E E0 )'W W FZz 00 V w Q V W m W eLce > z U a Q __o c ;OF yww w O H = H mw y0 2 m 0 0Z z 0 2 O o U > > Cp w w W w w w w W O m 0 - w w w m 0- - U ? w F- F- 3 c m 0 o Z W Z m N r N J W 0 ww U g M W N N J E m m m Q wW w W Z Z w Z Q 2 w W F- ZZ Z H Q O 0)w J W zW > w0 QQ IOW I Z E w W DE > QQ Q m ii > D w > w m m < w m o ? H W w O a o a > = o0 - F ` - 0 0 0 - ? aF- 1- U Z 1- r O 0e0 0 0 H Q � m m F � J LL 0 Est a• te N M V N t0 N- CO O 0 e- N M V to t0 n w 0) O N M a N t0 h N N N N N N N N 1 311100 CUR AD VALOREM TAX 2 361180 INVESTMENT INTEREST 3 REVENUE STRUCTURE 4 489200 CARRY FORWARD GENERAL LOAN 5 489900 NEG 5% EST REVENUE 6 TRANSFERS & CONTRIBUTIONS 7 TOTAL REVENUE 8 634970 INDIRECT COST REIMBURSEMENT 9 634980 INTERDEPT PAYMENT 10 634999 OTHER CONTRACTUAL SERVICES Rock Road Paving 11 649100 LEGAL ADVERTISING 12 649990 OTHER MISC. 13 644600 Rent Equipment 14 651110 Office Supplies 14 ANNUAL DEBT SERVICE 15 OPERATING EXPENSE 16 911110 TRANS TO 111 UNINCORPORATED 17 930600 BUDGET TRANS APPRAISER 18 930700 BUDGET TRANS TC COLLECTOR 19 TRANSFER CONST 21 TOTAL Debt Balance- end of year 2022 Budget Pave $250K 1 311100 CUR AD VALOREM TAX $ (33,200.00) 2 361180 INVESTMENT INTEREST $ (100.00) 3 REVENUE STRUCTURE $ (33,300.00) 4 489200 CARRY FORWARD GENERAL $ (29,379.40) 5 489900 NEG 5% EST REVENUE $ 1,700.00 6 TRANSFERS & CONTRIBUTIONS $ (27,679.40) 7 TOTAL REVENUE $ (60,979.40) 8 634970 INDIRECT COST REIMBURSEMENT $ 600.00 9 634980 INTERDEPT PAYMENT $ 500.00 10 634999 OTHER CONTRACTUAL SERVICES $ 12,000.00 11 649100 LEGAL ADVERTISING $ 400.00 12 649990 OTHER MISC. $ 300.00 13 644600 Rent Equipment $ 200.00 14 651110 Office Supplies $ 100.00 14 ANNUAL DEBT SERVICE $ 15,000.00 15 OPERATING EXPENSE $ 29,100.00 16 911110 TRANS TO 111 UNINCORPORATED $ 1,400.00 17 930600 BUDGET TRANS APPRAISER $ 400.00 18 930700 BUDGET TRANS TC COLLECTOR $ 800.00 19 TRANSFER CONST $ 2,600.00 21 TOTAL $ 31,700.00 Debt Balance- end of year $70,000.00 2015 Budget 2016 Budget 2017 Budget 2018 Budget 2019 Budget Pave $250K Pave $250K Pave $250K Pave $250K Pave $250K $ (30,100.00) $ (33,200.00) $ (33,200.00) $ (33,200.00) $ (33,200.00) $ (100.00) $ (100.00) $ (100.00) $ (100.00) $ (100.00) $ (30,200.00) $ (33,300.00) $ (33,300.00) $ (33,300.00) $ (33,300.00) $ (41,000.00) $ (122,377.40) $ (36,929.40) $ (34,779.40) $ (34,229.40) $ (260,000.00) $ 1,500.00 $ 1,700.00 $ 1,700.00 $ 1,700.00 $ 1,700.00 $ (299,500.00) $ (120,677.40) $ (35,229.40) $ (33,079.40) $ (32,529.40) $ (329,700.00) $ (153,977.40) $ (68,529.40) $ (66,379.40) $ (65,829.40) $ 600.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 600.00 $ 398.00 $ 500.00 $ 500.00 $ 500.00 $ 15,054.57 $ 12,000.00 $ 14,000.00 $ 12,000.00 $ 14,000.00 $ 186,990.00 $ 400.00 $ 400.00 $ 89.97 $ 150.00 $ 150.00 $ 150.00 $ 150.00 $ 133.06 $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 203,567.60 $ 113,548.00 $ 30,250.00 $ 28,650.00 $ 30,250.00 $ 2,600.00 $ 2,300.00 $ 2,300.00 $ 2,300.00 $ 2,300.00 $ 272.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 883.00 $ 900.00 $ 900.00 $ 900.00 $ 900.00 $ 3,755.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 207,322.60 $ 117,048.00 $ 33,750.00 $ 32,150.00 $ 33,750.00 $260,000.00 $160,000.00 $145,000.00 $130,000.00 $115,000.00 $122,377 Carry Forward includes$73,000 excess loan $100,000 Payback includes$73,000 excess loan Should have$36,929 Cash at the end of the year Plan on keeping one year operating reserve in cash 2023 Budget 2024 Budget 2025 Budget 2026 Budget 2027 Budget Pave $250K Pave $250K Pave $250K Pave $250K Pave $250K $ (33,200.00) $ (33,200.00) $ (33,200.00) $ (33,200.00) $ (33,200.00) $ (100.00) $ (100.00) $ (100.00) $ (100.00) $ (100.00) $ (33,300.00) $ (33,300.00) $ (33,300.00) $ (33,300.00) $ (33,300.00) $ (29,279.40) $ (26,679.40) $ (26,129.40) $ (23,979.40) $ (23,429.40) $ 1,700.00 $ 1,700.00 $ 1,700.00 $ 1,700.00 $ 1,700.00 $ (27,579.40) $ (24,979.40) $ (24,429.40)_ $ (22,279.40) $ (21,729.40) $ (60,879.40) $ (58,279.40) $ (57,729.40) $ (55,579.40) $ (55,029.40) $ 600.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 14,000.00 $ 12,000.00 $ 14,000.00 $ 12,000.00 $ 14,000.00 $ 400.00 $ 400.00 $ 300.00 $ 150.00 _ $ 150.00 $ 150.00 $ 150.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 10,000.00 $ 30,700.00 $ 28,650.00 $ 30,250.00 $ 28,650.00 $ 25,250.00 $ 2,300.00 $ 2,300.00 $ 2,300.00 $ 2,300.00 $ 2,300.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 900.00 $ 900.00 $ 900.00 $ 900.00 $ 900.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 34,200.00 $ 32,150.00 1 $ 33,750.00 $ 32,150.00 $ 28,750.00 $55,000.00 $40,000.00 $25,000.00 $10,000.00 $0.00 2020 Budget 2021 Budget Pave $250K Pave $250K $ (33,200.00) $ (33,200.00) $ (100.00) $ (100.00) $ (33,300.00) $ (33,300.00) $ (32,079.40) $ (31,529.40) $ 1,700.00 $ 1,700.00 $ (30,379.40) $ (29,829.40) $ (63,679.40) $ (63,129.40) $ 300.00 $ 300.00 $ 500.00 $ 500.00 $ 12,000.00 $ 14,000.00 $ 400.00 $ 150.00 $ 150.00 $ 200.00 $ 200.00 $ 100.00 $ 100.00 $ 15,000.00 $ 15,000.00 $ 28,650.00 $ 30,250.00 $ 2,300.00 $ 2,300.00 $ 300.00 $ 300.00 $ 900.00 $ 900.00 $ 3,500.00 $ 3,500.00 $100,000.00 $85,000.00 2028 Budget 2029 Budget Pave $250K Pave $250K $ (33,200.00) $ (33,200.00) $ (100.00) $ (100.00) $ (33,300.00) $ (33,300.00) $ (26,279.40) $ (35,729.40) $ 1,700.00 $ 1,700.00 $ (24,579.40) $ (34,029.40) $ (57,879.40) $ (67,329.40) $ 300.00 $ 300.00 $ 500.00 $ 500.00 $ 17,000.00 $ 17,000.00 $ 400.00 $ 150.00 $ 150.00 $ 200.00 $ 200.00 $ 100.00 $ 100.00 $ - $ $ 18,650.00 $ 18,250.00 $ 2,300.00 $ 2,300.00 $ 300.00 $ 300.00 $ 900.00 $ 900.00 $ 3,500.00 $ 3,500.00 $ 22,150.00 $ 21,750.00 $0.00 $0.00 FUTURE PROJECT MAP ROCK ROAD MSTU LEE ROAD IMMOKA OAD i 1 aL I. 1 \ \ . i 0 ,,, , ,20 1 19 0 11 LEGEND: / � PARCEL NOT f . r., , IN BOUNDARY 1 INT #_ INTERSECTION _ INT #1 0 IMPROVMENT I ©. CYPRESS x, 70 _ i C'1 15 7 .....r" 1 ROCK ROAD MSTU BOUNDARY 1 '''-'------Z-I INT # _ 4 It IV - ;, DEER RUN I © i _ I I 1 11 ..:...INT #3 � ' 4 � 6 . r°ii El Nil , , II MINGO DRIVE 3 IV I , 10 2 KRIISLA 18 i 1 rassom.li , 14 ®l a .__w._ SHADY LANE i . ..�iiMiii Ni ii �liiii!! f .gin.-. ..,t s k