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Backup Documents 06/10/2014 Item #16A11 ORIGINAL DOCUMENTS CHECKLIST & ROUTIN SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SEN THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR S Al I Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW**'ROUTING Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office SRT�� 6/10/14 4. BCC Office Board of County IVAN' 1 Commissioners \( N ( `� L 3‘ 4\ � 5. Minutes and Records Clerk of Court's Office 051Tzt 4 )) PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Dale Batho ,Transportation Engineering Phone Number 252-5827 Contact/ Department Agenda Date Item was 6/10/14 Agenda Item Number 16-A-11 Approved by the BCC Type of Document Traffic Signal Maintenance Number of Original Two Attached Documents Attached PO number or account N/A number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? SRT 2. Does the document need to be sent to another agency for additional signatures? If yes, SRT See provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. Attached Email 3. Original document has been signed/initialed for legal sufficiency. (All documents to be SRT signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip SRT should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwardin to Tallahassee within a certain time frame or the BCC's actions are nullified. Be awa of your deadlines! 8. The document was approved by the BCC on 6/10/14 and all changes made during the SRT meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. Pr' 9. Initials of attorney verifying that the attached document is the version approved by the SRT BCC,all changes directed by the BCC have been made,and the document is ready for t e Chairman's signature. } I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16 Al 1 F D C:17)T From: Miller, Steve Sent: Wednesday, April 23, 2014 1:51 PM To: 'JayAhmad @colliergov.net'; 'AnthonyKhawaja @colliergov.net' Subject: Traffic Signal Maintenance and Compensation Agreement Hello, Attached with this e-mail is the Traffic Signal Maintenance and Compensation Agreement and Exhibit"A"for fiscal year 2014/2015 which lists all traffic signals on the State Highway System according to our records. Please verify the accuracy of the Exhibit A, print two copies of the attachment, execute both copies with original signatures and return both copies to the address listed below no later than June 13,2013. If you find any discrepancies with the accuracy of the Exhibit"A" or if you have any questions regarding this matter, please contact me at(863) 519-2206. Thank you, lipee Traffic Signal Specialist, MS 1-8 Florida Department of Transportation P.O. Box 1249 801 N. Broadway Ave. Bartow, FL 33830 /1 863.519.2206 g 863.534.0915 STEVE.M I LLE R(C�DOT.STATE.FL.US F D a7T Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 2 16, Al NeetVirginia From: BathonDale Sent: Thursday, June 12, 2014 2:03 PM To: NeetVirginia Cc: KhawajaAnthony Subject: FW: Revised Traffic Signal Maintenance and Compensation Agreement Attachments: Collier.pdf Dinny, Please send two (2) original copies of the Traffic Signal Maintenance and Compensation Agreement to Steve Miller of the FDOT at the address noted below. Dale A. Bathon, P.E. Principal Project Manager Signal & Lighting Operations and Maintenance Section Capital Construction and Maintenance Section Growth Management Division 239-252-5827; Fax 239-252-5868 From: KhawajaAnthony Sent: Monday, May 12, 2014 12:51 PM To: BathonDale Cc: RamirezTrudi Subject: FW: Revised Traffic Signal Maintenance and Compensation Agreement FYI From: Miller, Steve [mailto:Steve.Miller@dot.state.fl.us] Sent: Monday, May 12, 2014 12:18 PM To: AhmadJay; KhawajaAnthony Cc: Cashdollar, Donald; Martin, George Subject: Revised Traffic Signal Maintenance and Compensation Agreement Gentlemen, In a joint effort between county and state personnel,the flasher inventory for Collier County has been modified and corrected. Please find the revised Exhibit A and agreement attached. Thank you for your patience. Nefkie Traffic Operations Specialist, MS 1-8 Florida Department of Transportation P.O. Box 1249 801 N. Broadway Ave. Bartow, FL 33830 11 863.519.2206 g 863.534.0915 STEVE.MILLER(C�DOT.STATE.FL.US 1 Ann P. Jennejohn 16 A + 1 From: Bathon, Dale Sent: Tuesday,June 17, 2014 8:48 AM To: Ann P.Jennejohn Subject: FW: 16A11 Use Fed Ex to send the Traffic Signal Compensation and Maintenance Agreement to Steve Miller at FDOT. Steve Miller Traffic Operations Specialist, MS 1-8 Florida Department of Transportation P.O. Box 1249 801 N. Broadway Ave. Bartow, FL 33830 Dale A. Bathon, P.E. Principal Project Manager Signal & Lighting Operations and Maintenance Section Capital Construction and Maintenance Section Growth Management Division 239-252-5827; Fax 239-252-5868 From: WilsonPamela Sent: Tuesday, June 17, 2014 8:42 AM To: BathonDale Subject: RE: 16A11 Fed ex From: BathonDale Sent: Tuesday, June 17, 2014 7:04 AM To: WilsonPamela Subject: FW: 16A11 Pam, Do we have a FedEx Account they can use? Dale A. Bathon, P.E. Principal Project Manager Signal & Lighting Operations and Maintenance Section Capital Construction and Maintenance Section Growth Management Division 239-252-5827; Fax 239-252-5868 1 fedex.com 1.800.GoFedEx 1.800.463.3339 I 16 A 1 1 Ca N I D ■ D II o mmo 3.0 C) IQ °o zm o � n I n 3 3`-' 4 �m to Im° a OC1 ih o g t jm a Iy 1 w I 3 . a is Ii $W ' • i i r I C a me r I L. G a„n. � m _ Eb I co a• H - ,. D m a c.) 0 - y c o `'y I y 0 m<o G. a ,LA H y • gay ,n r- (/n . m ,• v D `U 1-3 r I CO Q ,• ti , r 0 a' C - W O F • T N r57' H , _ _N , C tzl =-- - 1 = LII ❑ MI : 6 � s6 I ° I 1..11 co fiMic.,CI) t ia1 W ci. Via'- - ' °■ Lri qm= a i4' `I ' £m LI L 1 l._J LI ui ❑ ❑ A I i �� RR a z qg ;z �+ Vl m �� m s t^ a j € 3' m isA O s o f Imo �D 4, o. aic. j1go_ °1150- .] .6 t • ix.. �� Sgt I ii g m , a w 7C ° W :i. z 3;'``g' ,S I 3^. `$ to ❑ t mSm < m < m aiv s;$o Ala a 0 s is m tm'-' - g-5m 'D m m y,m =3-4 v,r m I: a ru i g 3s=_. ;'2. m m E3 0 ° m 2• c6 , 'm Ao _ 6 2 V n n m g �,�� m Q o 73 2.1 1 W i °� 1 m o [i I %� mae Z 11 Pay I gyg p [i mf el 11 -2g o HI 1 t gm I ° .mom v+ ; i FI e m„ m 1a .0 f 1 i•. 0 ' ' FIE wI"n ill' I a a X ¢ �m �Y� a�Ei oI ❑ ?? , 3 x 1F, -r i' 1 O 4 _ ff a 3 y 1 2 C., o 3 n Ps o Q' L1 0 a4:2 a as - m ?_ ? � r 1 riff' i-� !III a !1 i o lags g I m m 1 1 1 03033N N:±OOd ON OUVIOYd 3Hi 01 ONIRIiim Id0330 Ad03 SIN1 NiV13N ONV tltldl I _J A County of Collier 16 CLERK OF THE)CIRUIT COURT Dwight E. Brock COLLIER COUI Y CO11%1 THOUSE Clerk of Courts Clerk of Courts 3315 TAMIAMI TRL E STE 102 , \ P.O. BOX 413044 Accountant NAPLES, FLORIDA ' NAPLES,FLORIDA Auditor 34112-5324 _I- 34101-3044 Custodian of County Funds June 17, 2014 Mr. Steve Miller Traffic Operations Specialist, MS 1-8 Florida Department of Transportation P.O. Box 1249 801 N. Broadway Avenue Bartow, FL 33830 Re: FY14/15 Traffic Signal Maintenance and Compensation Agreement between Collier County and the Florida Department of Transportation whereas Collier County Traffic Operations (CCTO) will maintain FDOT owned traffic signals on the state's highway system Mr. Miller, Attached for further processing are two original copies of the agreement referenced above approved by the Collier County Board of County Commissioners on June 10, 2014. After further execution, please return one of the original agreements to Collier County's Board Minutes and Records Department that serves as Clerk to the Board, for the Official Record. I have included a mailing label to assist in processing. Upon our receipt of an original copy, I will provide a copy to designated staff within the County's Signal & Lighting Traffic Operations and Management Department. Thank you. DWIGHT E. BROCK, CLERK Ann Jennejohn, Deputy Clerk Attachments Phone- (239) 252-2646 Fax- (239) 252-2755 Website- www.CollierClerk.com Email- CollierClerk@collierclerk.com 16 Al 1 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 750-010-22 TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT TRAFFIC OPERATIONS 4/14 Page 1 of 6 CONTRACT NO. FINANCIAL PROJECT NO. F.E.I.D. NO. THIS AGREEMENT, made and entered into this day of , by and between the Florida Department of Transportation, an agency of the State of Florida, herein called the"Department", and , Florida, herein called the"Maintaining Agency". WITNESSED: WHEREAS,the Maintaining Agency has the authority to enter into this Agreement and to undertake the maintenance and operation of traffic signals or signal systems on the State Highway System, and the Department is authorized under Sections 334.044 and 335.055, Florida Statutes,to enter into this Agreement, and; WHEREAS,the Maintaining Agency has authorized its undersigned representative to enter into and execute this Agreement; NOW,THEREFORE, in consideration of the premises and the mutual covenants contained herein to be undertaken by the respective parties hereto, and for other good and valuable consideration,the sufficiency of which is hereby acknowledged,the parties mutually agree and covenant as follows: 1. The Maintaining Agency shall be responsible for the maintenance and continuous operation of the traffic signals,traffic signal structures(including signal mast arm structure or strain pole),traffic signal systems(central computer,cameras, message signs, communications devices, interconnect/network,vehicle, bicycle&pedestrian detection devices,traffic signal hardware and software), and control devices(intersection control beacons,traffic warning beacons, illuminated street name signs, pedestrian flashing beacons (school zone flashing beacons, pedestrian crossing beacons, Rectangular Rapid Flashing Beacons), emergency/fire department signals and speed activated warning displays). The Maintaining Agency shall be responsible for the payment of electricity and electrical charges incurred in connection with operation of such traffic signals and signal systems and devices upon completion of their installation. All traffic signals and control devices mentioned in this paragraph shall hereafter be referred to'Traffic Signals and Devices'. 2. The Department agrees to pay to the Maintaining Agency, an annual compensation based on Department's fiscal year for the cost of the maintenance and continuous operation of the Traffic Signals and Devices as identified in Exhibit A. Payments will be made in accordance with Exhibit B. Should the Maintaining Agency withdraw from the compensation portion of this Agreement,the Maintaining Agency will still be responsible for the maintenance and continuous operation of the above items. In the case of construction contracts,the Maintaining Agency shall be responsible for the payment of electricity and electrical charges incurred in connection with the operation of the Traffic Signals and Devices, and shall undertake the maintenance and continuous operation of said Traffic Signals and Devices upon final acceptance of the installation by the Department. Prior to any acceptance by the Department, the Maintaining Agency shall have the opportunity to inspect and request modifications/corrections to the installation(s)and Department agrees to undertake those prior to acceptance so long as the modifications/corrections comply with the contract and specifications previously approved by both the Department and Maintaining Agency. Repair or replacement and other responsibilities of the installation contractor and the Department, during construction, are contained in the Department's Standard Specifications for Road and Bridge Construction. 3. The Maintaining Agency shall maintain and operate the Traffic Signals and Devices in a manner that will ensure safe and efficient movement of highway traffic and that is consistent with maintenance practices prescribed by the International Municipal Signal Association(IMSA)and operational requirements of the Manual on Uniform Traffic Control Devices(MUTCD), as amended. 4. The Maintaining Agency's maintenance responsibilities shall include, but not be limited to,preventive maintenance(periodic inspection,service and routine repairs)and emergency maintenance(trouble shooting in the event of equipment malfunction, failure, or damage). Restoration of services may include temporary poles, stop signs or other methods to maintain traffic. The Maintaining Agency shall record its maintenance activities in a traffic signal maintenance log. 5. The Department intends to conduct an inspection of the mast arm structures and strain poles every 60 months.The inspection report will document deficiencies that necessitate preventative maintenance and periodic maintenance. Preventative maintenance includes but is not limited to: spot painting or repainting;tightening of nuts and replacing missing or deficient bolts(not including anchor bolts); replacing missing cap covers or equivalent; cleaning; replacement of missing or deficient access hole cover plates; all wiring issues, including improper grounding;graffiti removal; all signal related issues(lighting, signs and connections); and response to traffic impact including repair and replacement of all components damaged by the traffic impact. Damaged mast arm replacement shall be repaired or replaced by the Maintaining Agency and the Maintaining Agency is authorized to seek reimbursement from the responsible r party. If the Maintaining Agency is unable to recover the costs from a 3 party, then the Department intends to reimburse the Maintaining Agency for repair or replacement of the mast arm.The Maintaining Agency shall be responsible for preventative maintenance of the mast arm structures. Failure to perform preventative maintenance after notification of inspection deficiency may result in the Maintaining Agency being responsible for the corrective actions. 6. Periodic maintenance includes but is not limited to: repair of cracks in the mast arm structure; removal and/or repair of grout pads; resetting of anchor bolts; repair or replacement of deteriorated anchor bolts and nuts; and replacement of the mast arm when it is determined through the inspection process that the mast arm has reached the end of its service life unless this is due to lack of 0 16All STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 750-010-22 TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT TRAFFIC OPERATIONS 4/14 Page 2 of 6 preventative maintenance by the Maintaining Agency. For any new mast arm installations after the date of this Agreement, if a Maintaining Agency requests a painted mast arm, the Maintaining Agency agrees to perform all required periodic and preventative maintenance.Any periodic maintenance performed on the mast arm structure by the Maintaining Agency needs Department approval prior to commencement of work unless under an emergency situation.Any and all work performed by the Maintaining Agency shall conform to the current Department Standard Specifications for Road and Bridge Construction. The Table below summarizes the roles of the Maintaining Agency and the Department with regard to preventative and periodic maintenance: Maintaining Agency Florida DOT Preventative maintenance of all mast arm structures Periodic maintenance of all mast arm structures(except for any new painted and existing painted structures with signed separate Agreement) Periodic maintenance of structures(for any new painted and existing painted structures with signed separate Agreement) Damage repair or replacement of structures with recoverable May compensate Maintaining Agency for damage repair or costs replacement of structures when costs are non-recoverable Replacement at end of life cycle of the structure 7. The Maintaining Agency may remove any component of the installed equipment for repair; however, it shall not make any permanent modifications and/or equipment replacements unless the equipment provided is capable of performing at minimum the same functions. The Department shall not make any modifications and/or equipment replacements without prior written notice to and consultation with the Maintaining Agency. 8. The Maintaining Agency shall implement and maintain the timing and phasing of the traffic signals in accordance with the Department's timing and phasing plans, specifications, special provisions, and the Department's Traffic Engineering Manual. The Maintaining Agency shall obtain prior written approval from the Department for any modification in phasing of signals and flash times (where applicable). Signal Systems timings(cycle length, split, offsets, sequence)are considered operational changes and may be changed by the Maintaining Agency to accommodate changing needs of traffic. The Maintaining Agency may make changes in the signal timing provided these changes are made under the direction of a qualified Professional Engineer registered in the State of Florida. The Maintaining Agency shall make available a copy of the timings to the Department upon request. The Department reserves the right to examine equipment,timing and phasing at any time and, after consultation with the Maintaining Agency, may specify modifications. If the Department specifies modification in timing and/or phasing, implementation of such modifications shall be coordinated with,or made by,the Maintaining Agency. 9. The Maintaining Agency shall note in the maintenance log any time/phasing changes and keep a copy of the timings and any approval documentation in a file. A copy of the log shall be provided to the Department upon request. Maintaining Agencies may provide this information electronically. 10. The Maintaining Agency and the Department will develop annually the Exhibit A which by this reference is made a part of this Agreement as though fully set forth herein. Exhibit A shall contain all Traffic Signals and Devices on the State Highway System, applicable to the jurisdiction of the Maintaining Entity,those that are maintained by the Maintaining Agency and those that are maintained but not included for compensation. No changes or modifications will be made to Exhibit A during the year for compensation. New Traffic Signals and Devices added by the Department during the fiscal year shall be maintained and operated by the Maintaining Agency upon Department final acceptance as stated in paragraph 1. The Maintaining Agency and the Department, preceding each fiscal year, shall develop and execute a new Exhibit A,which shall include all new Department Traffic Signals and Devices added during the previous fiscal year and delete those removed. The Maintaining Agency shall begin receiving compensation for new Department's Traffic Signals and Devices in the next fiscal year. In the event that no change has been made to the previous year's Exhibit A, a statement to this effect should be included. The annual compensation will be a lump sum payment detailed in Exhibit B. Future payments will be based on the information provided in Exhibit A, in accordance with the provisions as detailed in Exhibit B, attached and made a part hereof. a) Payment shall be made only after receipt and approval of service. b) Payment shall be made in accordance with Section 215.422, Florida Statutes. c) Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. d) Record of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for three(3)years after final payment for the work pursuant to this Agreement is made. Copies of these documents and records shall be furnished to the Department upon request. Record of costs incurred include the Maintaining Agency's general accounting records,together with supporting documents and records of the Maintaining Agency and all subcontractors performing work, and all other records of the Maintaining Agency and subcontractors considered necessary by the Department for proper audit of costs. 11. Maintaining Agency providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five(5)working days to inspect and approve the goods and services, unless the Agreement specifies otherwise. The Department has twenty(20)days to deliver a request for payment(voucher)to the Department of Financial Services. 16All STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 750-010-22 TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT TRAFFIC OPERATIONS 4114 Page 3 of 6 The twenty(20)days are measured from the latter of the date the invoice is received or the goods or services are received, inspected and approved. 12. If a payment is not available within forty(40)days, a separate interest penalty at a rate as established pursuant to Section 215.422, Florida Statutes, shall be due and payable, in additional to the invoice amount,to the Maintaining Agency. Interest penalties of less than one(1)dollar shall not be enforced unless the Maintaining Agency requests payment. Invoices returned to a Maintaining Agency because of Maintaining Agency preparation errors shall result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. 13. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payment(s)from a state agency. The Vendor Ombudsman may be contacted at(850)413-5516. 14. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier,contractor, supplier,subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 15. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity,and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six(36)months from the date of being placed on the convicted vendor list. 16. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e)of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens,such violation shall be cause for unilateral cancellation of this Agreement. 17. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. In the event this Agreement is in excess of$25,000 and has a term for a period of more than one year,the provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated: (a) The Department,during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract,verbal or written, made in violation of this subsection shall be null and void, and no money may be paid on such contract. The Department shall require a statement from the Comptroller of the Department that funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding one year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years, and this paragraph shall be incorporated verbatim in all contracts of the Department which are for an amount in excess of$25,000 and which have a term for a period of more than one year. 18. The Maintaining Agency may be subject to inspections of Traffic Signals and Devices by the Department. Such findings will be shared with the Maintaining Agency and shall be the basis of all decisions regarding payment reduction, reworking,Agreement termination,or renewal. If at any time the Maintaining Agency has not performed the maintenance responsibility on the locations specified in the Exhibit A,the Department shall have the option of(a)notifying the Maintaining Agency of the deficiency with a requirement that it be corrected within a specified time, otherwise the Department shall deduct payment for any deficient Traffic Signal(s)and Device(s) maintenance not corrected at the end of such time, or(b)take whatever action is deemed appropriate by the Department. Any suspension or termination of funds does not relieve any obligation of the Maintaining Agency under the terms and conditions of this Agreement. 19. The Department intends to monitor the performance of the Maintaining Agency in the fulfillment of the agreement. The Maintaining Agency is required to submit an annual Report on April 1 of each year detailing the following: a. Detection device malfunctions shall be repaired or restored within sixty(60)days of discovery and such events shall be logged into the annual report. If repairs cannot be performed within 60 days, the agency shall document the reasons why. Discovery of such events shall be logged into the annual report. b.All traffic signals shall receive at least one(1)minor preventative maintenance inspection, preferably two inspections,within a twelve(12) month period. At a minimum, minor preventative maintenance inspection includes verification that all detection is working,the signal is cyding properly,the ventilation system is functioning and filters are clean. The inspection report should note the location,date of inspection and any items noted. 20. The Maintaining Agency may enter into agreements with other parties pertaining to Traffic Signals and Devices including, but not limited to, agreements relating to costs and expenses incurred in connection with the operation of traffic signals and signal systems .a� 16A11 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 750-010-22 TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT TRAFFIC OPERATIONS 4114 Page 4 of 6 on the State Highway System, provided that such Agreements are consistent with the mutual covenants contained in this Agreement. The Maintaining Agency shall furnish a copy of such agreements to the Department. 21. This Agreement may not be assigned or transferred by the Maintaining Agency in whole or in part without consent of the Department. 22. The Maintaining Agency shall allow public access to all documents, papers, letters,or other material subject to provisions of Chapter 119, Florida Statutes, and made or received by the Maintaining Agency in conjunction with this Agreement. Failure by the Maintaining Agency to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the Department. 23. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. The invalidity or unenforceability of any portion of this Agreement shall not affect the remaining provisions and portions hereof. Any failure to enforce or election on the part of the Department to not enforce any provision of this Agreement shall not constitute a waiver of any rights of the Department to enforce its remedies hereunder or at law or in equity. 24. This Agreement shall remain in force during the life of the original installed equipment and/or the life of any replacement equipment installed with the mutual consent of the parties hereto. 25. Upon execution,this Agreement cancels and supersedes any and all prior Traffic Signal Maintenance Agreement(s) between the parties, except specific separate Agreements covering painted mast arm maintenance. 26. This Agreement contains all the terms and conditions agreed upon by the parties. IN WITNESS WHEREOF,the parties have caused these presents to be executed, the day and year first above written. COLLIER COUNTY STATE OF FLORIDA DEPARTMENT OF Florida TRANSPORTATION (Main ping Agency By By: (Authorized Sig ure) (Authorized Signature) Print/Type Name: TOM HENNING Print/Type Name: Title: CHAIRMAN Title: ATTEST: Attest. IC WIGHT E.BROCK,CLERK Attest: it (Seal if Applicable) : i r S Reviewed: It�irma� signature only. 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N N N N N 01 m m m m m m m m m m N N m m m m C O m ¢ m m m •: m m ce m m m m N a\ 01 01 O1 m N N N N N N 01 01 01 O1 01 01 O N IA V1 1A N m N N N N N N N N N N N N N t m m m m m m m m m m m m m m m 2 m m m m m m m m m m �0 m m m m m m m m m m y s H W �. ,N N_N_N V1 N V1 N N N,N_N_N_N_N N N_N Z N N N N Z_Z_W_2_v1_Z N_2_Z N N N N N V1_ d 16 Al STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 750-010-22 TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT TRAFFIC OPERATIONS 4H4 Pape of6 EXHIBIT B TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT 1.0 PURPOSE This exhibit defines the method and limits of compensation to be made to the Maintaining Agency for the services described in this Agreement and in Exhibit A and Method by which payments will be made. 2.0 COMPENSATION For the satisfactory completion of all services detailed in this Agreement and Exhibit A of this Agreement,the Department will pay the Maintaining Agency the Total Lump Sum in Exhibit A. The Maintaining Agency will receive one lump sum payment at the end of each fiscal year for satisfactory completion of service. Total Lump Sum Amount for each fiscal year is calculated by adding all of the individual intersection amounts. The individual intersection amounts are calculated by taking the FY Unit Ratetimes the percent of State Road Approaches to Total Approaches. Intersection Control Beacons are paid at 25%of the Unit Rate for full traffic signal. Pedestrian Flashing Beacon: includes school zone beacons,pedestrian crossing beacons and rectangular rapid flashing beacons(RRFB). School zones,crosswalks and warning sign locations shall be paid at a unit rate regardless of the number of individual beacons. Example 1: For a traffic signal intersection with 4 approaches with 2 approaches(50%)being state roads,the intersection amount for FY 10-11 will be: $2,622 x(2/4)=$1,311 Example 2: For an intersection control beacon with 3 approaches,with 2 approaches being state roads, the intersection amount for FY 11-12 will be$675 x(2/3)=$450 Example 3: For a location with a school zone flashing beacon and two speed activated warning displays,the intersection amount for FY 14-15 will be(($295'1)+($148'2)}=$591 Unit Rates per 100%State Intersections Speed Intersection Pedestrian Emergency Activated Traffic Traffic Control Flashing Fire/Dept. Warning Warning Signals Beacon Beacon Signal Displays Beacon (TS) (ICB) (PFB) (FDS) (SAND) (TWB) (0.25'TS) (0.10'TS) (0.25*TS) (0.05'TS) (0.05*TS) FY 11-12 $2,701 $675 12-13 $2,782 $696 13-14 $2,866 $716 14-15 $2,951 $738 $295 $738 $148 $148 15-16 $3,040 $760 $304 $760 $152 $152 16-17 $3,131 $783 $313 $783 $157 $157 The Unit Rate for each fiscal year is 3%more than the Unit Rate for the previous fiscal year, unless otherwise specified in an amendment to this Agreement. 3.0 PAYMENT PROCESSING The Maintaining Agency shall invoice the Department yearly in a format acceptable to the Department. (11)