Lely Beautification MSTU Minutes 09/24/2015 It° GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, Fl 34113
Minutes
September 24,2015
I. Call to Order
Chairman Branco called the meeting to order at 2:03 pm.
A quorum was established.
II. Attendance
Members: Tony Branco, Robert Slebodnik, Kathleen Dammert, Linda Jorgensen, (Vacancy)
County: Leslie Hayes - Project Manager; Harry Sells - Project Manager; Michelle Arnold-Director
Others: Mike McGee - Landscape Architect; Gary Gorden—CLM; Wendy Warren- Juristaff
III. Approval of Agenda
Addition: Item IX Old Business
A. Lighting Report
B. Community Drive Through
C. Functionality of County Web Site
D. Contact List Update
Item X New Business—Landscape Architect Scope of Work
Ms. Dammert moved to approve the Agenda as amended. Second by Mr. Slebodnik. Carried
unanimously 4-0.
IV. Approval of Minutes—August 27,2015
Mr. Slebodnik moved to approve the minutes of the August 27, 2015 meeting subject to the
following:
Page 4, item VII. Line 1 - from"... has purchased a case of light bulbs)..."to "... has
recommended purchase of a case of light bulbs). "
Second by Ms. Jorgensen. Carried unanimously 4- O.
V. Chairman's Report
Mr. Branco and Mr. McGee conducted a community drive through. Areas requiring attention
would be addressed during the Landscape Architect's Report.
VI. Project Manager's Report—Leslie Hayes
A. Budget Report
Ms. Hayes submitted the document"Lely MSTU Fund 152—September 24, 2015" for information
purposes and provided an overview of the budget.
• Operating expenses total $3,938 of which approximately$23,937 will roll over to 2016.
• Estimated cash value of$241,506 includes $203,000 in reserves plus unspent revenues of
approximately $23,937.
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The Fiscal Year 2016 Budget is effective October 1, 2015. All invoices not received as of
September 25,2015 by the County will be debited from the 2016 budget.
B. Flower Bed on St.Andrews
Ms. Hayes reported that Mr. McGee has proposed three conceptual landscape plans for the annual
plantings in Median#1 on ST. Andrew's Blvd. Estimated cost for installation is $2,312.
The Committee discussed the planting schemes and approved a modified version of Scheme A.
Bed 1, the perimeter border, will be Alyssum(White); the interior Beds 2, 3 and 4 will be Red
Geraniums.
Staff noted a Purchase Order will be opened for irrigation repair prior to planting.
Installation of the flower beds at a cost not to exceed$2,500 was approved at the August 27,
2015 meeting.
C. Sign Repair on Schedule
Ms. Hayes reported the Doral Circle sign repair is scheduled with Signcraft for completion by the
end of September.
Street Lights
Ms. Hayes reported street light installations on area streets cost between$7,500 -$10,000 (based
on type). FPL charges are assessed monthly per line including power usage and maintenance. A
determination on the number and placement of lights is required for an accurate cost quote before
the item moves forward.
VII. Landscape Architect Report— McGee & Associates
Mr. McGee submitted the "Landscape Observation Report: -FY14-15, 09/21/15" for information
purposes and the following items were discussed:
St. Andrews and Pebble Beach Boulevards
Mr. McGee reported that pruning of Bougainvillea shrubs at all intersecting roadways to improve
sight line is a high priority.
St. Andrews Blvd./US41
• Remove weeds and replant with Blueberry Flax Lily.
Valley Stream Cir.
• Median#13 —damaged turf need to be replaced.
Staff will discuss replacement with Commercial Land Maintenance,Inc. (CLM) at landscape
contractor's expense.
Pebble Beach Blvd.
• Median#15 -Recommended general clean up and removal of all Bromeliads and replace with
Perennial Peanut.
Doral Circle and Doral Circle West R/W
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• Median#23—CLM will provide a proposal to plant a Tabebuia Chrysotricha, Gold Trumpet
Tree in place of removed Palm.
• Prune top of Podocarpus hedges to consistent level including hedge tops at Community
Neighborhood Watch sign adjacent to Median#23.
Forest Hills at Golf Cart Crossing
• Mulch area by Solar Panel.
Ms. Dammert moved to approve replacement of damaged turf on the Medians and Right of Way
for St.Andrews Blvd (Medians 1 & 2;St.Andrews/US41 Inbound and Outbound and Doral Circle)
at a cost not to exceed$7,000. Second by Ms. Jorgensen. Carried unanimously 4—0.
Ms. Jorgensen moved to approve installation of Perennial Peanut on Pebble Beach Blvd,Median
15, at a cost not to exceed$2,000. Second by Mr. Slebodnik. Carried unanimously 4—0
Irrigation
Mr.McGee recommended review of system controller program and adjustment to reduce both reuse
and potable water.
Ms. Dammert moved to approve replacement of damaged turf on the Medians and Right of Way
for St Andrews Blvd and Doral Circle at a cost not to exceed$7,000. Second by Ms. Jorgensen.
Carried unanimously 4—0.
Ms. Jorgensen moved to approve installation of Perennial Peanut on Pebble Beach Blvd,Median
15, at a cost not to exceed$2,000. Second by Mr. Slebodnik. Carried unanimously 4—0.
VIII. Landscape Maintenance Report
Commercial Land Maintenance will provide a proposal for turf replacement and Perennial Peanut
installation for Pebble Beach Blvd. by September 28, 2015.
IX. Old Business
A. Lighting Report
The Committee requested receipt of lighting reports on a timely basis noting several lights are not
functioning. Staff anticipates light repairs to be done in October.
Mr.McGee reported a fluorescent fixture on US 41 should be secured.
B. Community Drive Through
The Committee agreed that Mr. Branco,Mr. McGee and Mr. Kindelan will conduct a Community
drive through one week prior to the monthly meeting to address issues and prepare proposals.
C. Contact List
Ms. Hayes will email the contact list by the end of September.
D. Collier County MSTU Website Access
Staff will confer with the IT department to clarify functionality of the MSTU website links and
report findings to the Committee.
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X. New Business
Landscape Architect Scope of Work
Ms. Hayes provided the "Annual Services for Landscape Architectural Maintenance Consulting
Services for the Lely Golf Estates, MSTU, Fixed Term Landscape Architectural Services"dated 9-17-
2015 for renewal for McGee &Associates October 1, 2015 — September 30, 2016. She noted:
• The scope of work for monthly landscaping consulting services (M.S.T.U. Meeting
Attendance, Field Review Meetings, General Maintenance Report Sheets and Monthly Field
Reports) is contracted annually for $9,115.
• Optional services at the discretion of the Committee are proposed for$2,790. bringing the total
work order request to $11,905.
Ms. Dammert moved to approve the "Annual Services for Landscape Architectural Maintenance
Consulting Services for the Lely Golf Estates,MSTU"Contract#12-5892, "Fixed Term Landscape
Architectural Services"dated September 17, 2015 for McGee &Associates. Second by Ms. Jorgensen.
Carried unanimously 4—0.
XI. Member Comments
None
XII. Public Comments
None
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 3:15 P.M.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony anco, Chairman
The Minutes were approved by the Committee or t a l ,9d , as presented , or as
amended X
NEXT MEETING: OCTOBER 22,2015—2:00 PM
EAST NAPLES BRANCH LIBRARY
8787 TAMIAMI TRAIL EAST
NAPLES, FL 34112
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