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Radio Road East MSTU Minutes 08/12/2015 Raid Road &aat X.S.714 "Mean, &magma 3299 E,aae 7aoiaurt?tail Suite 103 ?Qa� , 7..d 34112 MEETING MINUTES AUGUST 12, 2015 I. Call to Order Ms. Chapin called the meeting to order at 10:05am. Roll call was taken and a quorum was established. II. Attendance Members: Chairman Dale Johnson, (Excused), Sue Chapin, Renato Fernandez, Janice Bundy, (Vacancy) County: Harry Sells—Project Manager; Michelle Arnold, Director -Public Transit and Neighborhood Enhancement, Leslie Hayes—Project Manager Others: Dayna Fendrick— Urban Green Studio, Gary Gordon—Commercial Landscape Maintenance; David Durrell—Juristaff. III. Approval of Agenda Mr. Fernandez moved to approve the Agenda subject to the addition of Item VIILA—Committee Vacancy. Second by Ms. Chapin. Carried unanimously 3 - 0. IV. Approval of Minutes: June 1, 2015 Ms. Bundy moved to approve the minutes of the June 1, 2015 meeting as presented. Second by Mr. Fernandez. Carried unanimously 3- 0. V. Project Manager Report A. Budget Report Mr. Sells provided the document"Radio Road East MSTU Fund 166—August 12, 2015" for information purposes and provided an overview on the financial status of the Fund noting: • The MSTU currently has $1,000 of unencumbered funds available for use. • Staff has a meeting scheduled with Affordable Landscape Service and Design to discuss outstanding invoices. If the outstanding invoices do not provide enough information for payment, the financial status may change. • Commercial Landscape Maintenance has been engaged to provide maintenance services to the MSTU. 1 B. Landscape Architect Purchase Order Mr. Sells reported the County Purchasing Department has outlined two options to address the County Clerks concerns for payment of landscape architect services: Bid out the service to qualified vendors or the Board of County Commissioners approves a single vendor request from the MSTU for Ms. Fendrick's services. Mr. Fernandez moved to request the Board of County Commissioners approve a single vendor Purchase Order for Urban Green Studio's provision of landscape architect services to the Radio Road East MSTU. Second by Ms. Bundy. Carried unanimously 3—0. VI. Landscape Architect Report—Dayna Fendrick A. Current landscape Dayna Fendrick, Urban Green Studio submitted the "Landscape Architects Field Report—Field Report No.15"for information purposes. She provided an overview of the report for highlighting: • Affordable Landscape Service and Design's maintenance contract was terminated on July 8, 2015 and noted the month leading up to the termination very little maintenance was provided by the vendor. • It took 30 days to execute the new contract with Commercial Landscape Maintenance who initiated service on August 6, 2015. • Given the change-over in service, there was a period of approximately two months when no landscape maintenance occurred, severely compromising the appearance of the medians. • The major issue is the infestation of weeds throughout the medians with some areas requiring total removal of the existing growth in anticipation of installation of new plants. • The new Contractor has been on site a week and has begun cleaning up the medians to improve their appearance. B. Proposed plantings in shell areas Ms. Fendrick provided the document "Radio Road East MSTU Plant Replacement Options Analysis" dated 8/11/15 outlining plant choices for the re-planting in the shell areas and the Asian Jasmine and Mimosa beds. There are two issues to be addressed, the plants choices for the areas and whether the existing vegetation should be killed off and the area allowed to remain dormant until funds are available to replant the areas, or should the growth continued to be trimmed to a low height until the area is replanted. The Committee reviewed the plant choices with explanation on the characteristics of the species from Ms. Fendrick. Ms. Fendrick recommended, and the Committee agreed, Purple Queen and Mammy Crotons be planted in the shell areas as an accent border. Speakers Paula Sokup would like to see more color added to the medians. Holly Amodeo queried when the planting would occur with the Committee noting it would take place when adequate funds are available after the beginning of the new fiscal year (October/November). Sharon Fuegar stated the weeds and plants be killed off now so the area will be completely free of weeds when the new planting occurs. 2 Ms. Bundy moved for Purple Queens and Mammy Crotons be added to the shell areas as proposed by Ms. Fendrick. Second by Mr. Fernandez. Carried unanimously 3—0. The Committee noted funding the plant replacement at this time is not feasible and notified Staff to determine the most effective means to treat the areas in the interim based on available funds. C. Proposed replacement of Asian Jasmine and Mimosa Asian Jasmine Replacement The Committee noted all the Asian Jasmine in the medians is to be removed. They reviewed the replacement plant choices with explanations on the characteristics of each species from Ms. Fendrick. Ms. Fendrick recommended, and the Committee agreed, the Asian Jasmine be replaced with Emerald Goddess Liriope and Compact Walter's Viburnum. Ms. Bundy moved to remove all the Asian Jasmine planted in the medians and replace them with Emerald Goddess Liriope and Compact Walter's Viburnum. Second by Mr. Fernandez. Carried unanimously 3—0. Mimosa Replacement The Committee noted all the Mimosa is to be removed from the medians. They reviewed the replacement plant choices with explanations on the characteristics of each species from Ms. Fendrick. Ms. Fendrick recommended, and the Committee agreed, the Mimosa be replaced with Society Garlic. Mr. Fernandez moved to remove all the Mimosa planted in the medians and replace them with Society Garlic. Second by Ms. Bundy. Carried unanimously 3— 0. VII. Landscape Maintenance Report—Commercial Landscape Maintenance Gary Gordon, Commercial Landscape Maintenance reported: • They have been on the scene one week and are looking forward to working with County Staff and Members of the MSTU. • The initial work time has been dedicated to clean up, trimming etc. • The MSTU will be serviced on a weekly basis and a representative of the company will be attending the Committee meetings. • No maintenance schedule has been developed yet given they are still in the clean up and assessment phase. The Committee requested the contractor provide them with the maintenance schedule as soon as it is available. VIII. Old Business A. Committee Vacancy 3 Ms. Chapin reported there is a vacancy on the Committee and requested anyone interested in serving the MSTU to contact Staff for the necessary application. IX. New Business A. Urban Green Contract Mr. Sells reported the Committee addressed Urban Green Studio's contract earlier in the meeting. B. New Landscape Contract/Bids Mr. Sells reported a new landscape maintenance contract has been executed with Commercial Landscape Maintenance. X. Committee Comments The Committee reported they look forward to working with the new maintenance contractor and have noticed a difference in the appearance of the medians already. They noted refuse tends to proliferate in the medians. Mr. Gordon reported one of the assigned tasks to the crew is weekly removal of refuse. XI. Public Comments Patricia 011ett requested the MSTU notify County Staff on a landscape maintenance issue on the Southeast Corner of Radio Road and Santa Barbara Blvd. (This is not an MSTU issue but staff will research it) XII. Next Meeting October 14, 2015—Sanctuary Clubhouse, 7906 Haven Drive,Naples, Fl. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:40 A.M. RADIO ROAD EAST MSTU ADVISORY COMMITTEE Dale ohnson, Chairm..-ft The Minutes were approved by the Committee on /444 a/c , as presented X , or as amended 4