Backup Documents 09/08/2015 Item #11I ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Jace Kentner Business and Economic JK 9.8.2015
Development t
2. County Attorney Office County Attorney's Office �b ,
3. BCC Office Board of County -114 b,--\ •!''"`' �''
Commissioners \$4
4. Minutes and Records Clerk of Court's Office t,In(E5 zeir,
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for dditional or missing information.
Name of Primary Staff Jace Ken er Phone Number 252-40 0
Contact/ Department
Agenda Date Item was 9.8.15 Agenda Item Number 11.1
Approved by the BCC
Type of Document Third Amendment Economic Incubators,Inc.Agreement Number of Original 1
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? SA,AO JK
2. Does the document need to be sent to another agency for additional signatures? If yes, JK
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed �� Q
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable. c}
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 9.8.15 and all changes made during the JK
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
Please return executed copy to Jace Kentner, Office of Business& Economic Development for routing.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1
MEMORANDUM
Date: November 5, 2015
To: Jace Kentner
Office of Business & Economic Development
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Third Amendment to Economic Incubators, Inc. Agreement
Attached, for your records is a copy of the document referenced above,
(Agenda Item #11I) adopted by the Board of County Commissioners on
Tuesday, September 8, 2015.
If you should have any questions, please call 252-8411.
Thank you.
Attachment
THIRD AMENDMENT TO
AGREEMENT BETWEEN COLLIER COUNTY,FLORIDA
AND
ECONOMIC INCUBATORS,INC.
This AGREEMENT is made and entered into as of this 8th day of September, 2015, by
and between COLLIER COUNTY, a political subdivision of the State of Florida (the
"COUNTY" or "Fiscal Agent") and ECONOMIC INCUBATORS, INC., a Florida not-for-profit
corporation ("EII" or"Administrative Entity").
WITNESSETH
WHEREAS, on November 18, 2014, Agenda Item 11.C, the Board of County
Commissioners approved an agreement between the County and EII (the "Agreement")
designating EII as the Administrative Entity for the Collier County Soft Landing
Accelerator/Incubator Development Strategy ("Accelerator Project") , effective October 1, 2014;
WHEREAS, on March 10, 2015, Agenda Item 11.F the Board of County Commissioners
approved the First Amendment to the Agreement between the County and EII, effective March
10, 2015;
WHEREAS, on June 23, 2015, Agenda Item 11.J (formerly 16.F.12), the Board of
County Commissioners approved the Second Amendment to the Agreement between the County
and EII;
WHEREAS, on June 23, 2015, the Governor's veto of the extension of Grant funding for
the Accelerator Project materially impacted the Project and the status of the deliverables;
WHEREAS, the parties desire to change the Agreement to allow for completion of the
material and achievable elements of the Accelerator Project; and
WHEREAS,the parties wish to amend the Agreement as stated below.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree to amend the Agreement as set forth below.
1. Article III, Period of the Agreement is hereby amended by amending the first sentence
as follows:
"This Agreement shall be effective upon execution by both parties and shall cover
services provided for the period (the "Term") from October 1, 2014 ("Term
Commencement Date")to September 1530, 2015 ("Term End Date")."
2. Exhibit B, Method of Payment, is hereby amended by amending the Contract/Budget
Amount heading to read:
"Contract/Budget Amount: For the contract period commencing on October 1, 2014,
through September 15 30, 2015, the contract amount and budget are as follows:"
i4 1
3. Exhibit D, Project Activity Report of the Agreement is hereby amended by replacing it
in its entirety as it is attached hereto.
4. Except as modified by this Third Amendment, all other terms and conditions of the
Agreement shall remain in full force and effect. If there is a conflict between the
terms of this Third Amendment and the Agreement, the terms of this Third
Amendment shall prevail.
IN WITNESS WHEREOF, the parties have executed this Third Amendment to
Agreement on this 8th day of September, 2015, with the intention to attach this Third
Amendment to the original Agreement.
AS TO THE COUNTY:
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E.BROCK, Clerk COLLIER COUNTY, FLORIDA
:1,* 1- i,-- ''' / 4,atte.e_.
By:
Attest .s to:Chairman's Deputy Clerk Tim Nance, Chairman
"tet t°rP. e j ›%'
Approved as to-form and legality:
ot
Jennifer A. Belpe \\\(2Assistant County Attorney �,3
AS TO ADMINISTRATIVE ENTITY:
ECONOMIC INCUBATORS, INC.,
a Florida not-for-profit corporation
WITNESS By: L. Z -/ L��i 7 �/! t
(WITNESS e%,/'f /?A41
tai
N
ua „da R1 0 15—
1 Date
f
I
EXHIBIT D
PROJECT ACTIVITY REPORT
111
PROJECT ACTIVITY REPORT
ADMINISTRATIVE ENTITY: Economic Incubators, Inc.
PROJECT: Collier Soft Landing Accelerator/Incubator Strategy
REPORT PERIOD THROUGH
ACCOMPLISHMENTS:
ReportA: Implementing Operations B: Implementing Team Quarterly
No, Payment
1. a. Establish accounting controls,fiscal Director on board. 12,500
Submit management,and audit preparation.
12/30/14 b. Establish human resource functions
including payroll,benefits,and insurance.
2. a.Maintain accounting controls,fiscal
Submit management,and audit preparation. Assistant,Intern,and Web 12,500
3/31/15 b. Maintain human resource functions Developer Social Media
including payroll,benefits,and insurance. Marketer on board.
c. Facility Selection and lease for Western
Collier County Accelerator,accomplished.
d.Start procuring equipment and furnishings
for Western Collier County Accelerator,as
needed.
3. a. Maintain accounting controls,fiscal
Submit management,and audit preparation 12,500
6/30/15 b.Maintain human resource functions Spesialist-en-bear-d-or
including payroll,benefits, and insurance.
Maintain existing staff,no
new hiring due to veto.
4 a.Maintain accounting controls,fiscal 12,500
Submit management,and audit preparation.
9/15 30/15 b.Maintain human resource functions
including payroll,benefits,and insurance.
9/15/15 . _. _ _. - - .. _.__ - .., _ _.
Co celerato
Specialist.
Reduction in force l FTE and
1 PT intern. Maintain
Director,Assistant,and 1 PT
intern.
II. PROBLEMS:
111
III. STATUS REPORT ON PROVISION OF SERVICES: (include report period and year-
to-date)
UNITS OF ANNUAL YEAR
SERVICE PROGRAM REPORT TO % OF GOAL
PROVIDED GOAL PERIOD DATE COMPLETED
Project Activity
Reports 4
IV. OTHER COMMENTS: Quarterly Project Activity Reports become due 30 days following
the last day of reporting period. Reporting periods for purposes of this agreement should
commence October 1, 2014 unless otherwise specified.
SUPPORTING ATTACHMENTS: With each Request for Payment, a Project Activity Report
must provide details for each period and at year end, documenting the delivery of the services in
the Accelerator Office space, to its tenants and other client businesses, including but not limited
to: outreach and promotion efforts, training/education programs, number of businesses receiving
technical assistance/counseling, number of businesses created, number of jobs created, average
salary of jobs created/ranges, and report any new business spinoffs. The Project Activity Reports
should outline these efforts and report the results. A summary of revenues and expenses is to be
included as part of the report.