VB MSTU Agenda 11/05/2015 Advisory Committee
3299 East Tamiami Trail Suite 103
"►� Naples, FL 34112
AGENDA NOVEMBER 5, 2015 2:00 P.M.
Claussen Family Center at St. John's Church
625 111TH Ave.,Naples,FL
I. CALL TO ORDER
II. ATTENDANCE
Advisory committee, Charles Arthur—Chairman(11/13/2016)
Bill Sjostrom—Vice Chairman(11/13/2016)
Bruce Forman(11/13/2015)
Mark Weber(11/13/2017)
Vacant
Staff Harry Sells—Project Manager
Landscape Robert Kindelan-CLM
Construction Ray Benza-Hole Montes
III. APPROVAL OF AGENDA
IV. APPROVAL OF THE MINUTES OF October 5,2015
V. LANDSCAPE REPORT-ROBERT KINDELAN COMMERCIAL LAND MAINTENANCE
VI. CONSTRUCTION REPORT—RAY BENZA-HOLE MONTES
VII. INTRODUCTION OF VOLUNTEERS FOR OPEN POSITIONS
A. Gabriella R. Miyamoto
B. Domenic Lucarelli
VIII. PROJECT MANAGER REPORT-HARRY SELLS
A. Budget report for 11/5/2015
B. General status of burial project
IX. OLD BUSINESS
A. Discussion on Future Landscaping of Vanderbilt Drive
X. NEW BUSINESS
XI. MEMBER COMMENT
XII. PUBLIC COMMENT
XIII. ADJOURN
NEXT MEETING DATE: DECEMBER 3,2015
Claussen Family Center at St.John's Church
625 111TH Ave.,Naples,FL
Vagsdar4101 O.acá MAYA.
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples, FL 34112
MINUTES
OCTOBER 5, 2015
CALL TO ORDER: by Vice Chair Sjostrom called the meeting at 9:58 AM.
II. ATTENDANCE
Advisory Committee
Charles Arthur—Chairman
William Sjostrom—Vice Chair, Mark Weber, Bruce Forman
Vacancy
Staff Harry Sells, Project Manager
Michelle Arnold, Director
Others Raymond Benza—Hole Montes, Senior Construction Field Representative
Robert Kindelan—Commercial Land Management
Wendy Warren - Juristaff
III. APPROVAL OF AGENDA
Mr. Sjostrom moved to approve the Agenda. Second by Mr. Forman. Carried; 4— 0.
IV. APPROVAL OF MINUTES-JUNE 4, 2015
Mr. Sjostrom moved to approve the Minutes of the June 4, 2015, meeting. Second by
Mr.Forman. Carried; 4— 0.
V. LANDSCAPE REPORT
Mr. Kindelan, Commercial Land Management, reported on landscape maintenance along the West
side of Vanderbilt Drive and the SW corner of Vanderbilt Beach/Vanderbilt Drive noting that rainy
weather combined with construction activity on the street has hampered maintenance work.
• Torpedo grass growth is being targeted for herbicide treatment.
• Sidewalk plantings will be pruned in the next two weeks.
• Sleeves for the irrigation lines have been installed under the sidewalk where concrete was
poured to correct irrigation malfunction.
Mr. Sells asked Mr. Kindelan to monitor irrigation weekly for breaks and malfunctions.
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VI. CONSTRUCTION REPORT
Mr. Benza reported construction has transitioned from Vanderbilt Beach Road to Vanderbilt Drive.
The subaqueous crossing installation is complete and Danella Construction boring crews are directly
behind their crews. He anticipates the project will be completed on schedule.
Mr. Sells reported that ADS and Associates (the original sub-contractor) damaged several utility lines
during construction. Danella Construction is required to repair damaged utilities.
VII. INTRODUCTION OF VOLUNTEERS FOR OPEN POSITIONS
A. Gabriella R. Miyamoto
B. Domenic Lucarelli
C. Bruce Foreman— membership Expires 11/13/2015
The Committee discussed the candidate's applications for the open positions.
• Ms. Miyamoto and Mr. Lucarelli were not present to review their applications.
• The Committee requested the new applicants be invited to the November meeting to present
their credentials.
• Mr. Forman expressed his desire to be reappointed to the Committee noting his participation
in meetings the past two years has been consistent.
Mr. Sjostrom moved to recommend Mr. Forman be reappointed to the Advisory Committe. Second
by Mr. Arthur. Carried; 4- 0.
Mr. Sjostrom motioned to table selection for the remaining vacancy position until the November
meeting. Second by Mr. Weber. Carried; 4— 0.
VIII. PROJECT MANAGER'S REPORT
A. BUDGET REPORT FOR 9/30/2015 AND 10/1/2015
Staff distributed and reviewed the Vanderbilt MSTU budget reports on Fund 143. Mr. Sells
reported:
• Danella Construction scope of work is two-thirds complete. $1.5 million of the
contracted amount has been paid; $1.2 million is remaining.
• Hole Montes' contract is effective through Phase 4. $230K of the contract has been paid;
$348K remains.
• Two million dollars in cash will carry forward to the 2016 budget.
• Revenue to be generated in the new fiscal year as reflected in the 2016 budget is one
million dollars.
• Combined estimated cash revenue for 2016 is three million dollars.
• The 2016 budget reflects outstanding Purchase Order commitments for RWA, Inc.,
Danella Utility Construction, Hole Montes and Neubert Construction totaling $1,541,604.
Mr. Sells noted that Danella Construction scope of work is for excavation and burying of
conduit for FPL, Century Link, Comcast and irrigation lines. Work is scheduled for completion
January 2016.
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B. GENERAL STATUS OF BURIAL PROJECT
Mr. Sells reported that Phases 2 and 3 of the project are scheduled for completion July 2016.
Phase 4, from Bluebill Avenue north to Wiggins Pass Road, may commence in 2016. Two
bridges as part of the Greenway project will be rebuilt closing Vanderbilt Drive to Wiggins Pass
Road sometime in early 2016.
Utility Construction Update
Mr. Sells has received a preliminary design plan from FPL. Modifications to the design are
required. Mr. Sells and Ms. Arnold will request an official meeting with John Lehr(Florida
Power and Light) to conduct a walk-through of the project area in November 2015 and review
scope of work proposal. Design plans have been received from Comcast and Century Link.
Collier County is undertaking a sewer line and storm sewer installation project in January 2016
for Vanderbilt Drive and the finger streets. The project will start at Flamingo Avenue on the
North end and work South.
C. MASTEC CONTRACT$563,000
Mr. Sells reported the MasTec contract was approved by the Board of County Commissioners in
June. He will issue the Notice-To-Proceed in November. The contractor will start construction
at Flamingo and work Southerly.
D. CWSI CONTRACT $775,000 Bid
Mr. Sells reported CWSI, an approved contractor for Comcast, has been awarded the contract
for installation of service lines. The contract includes Phase 4 installation and work will
commence in tandem with MasTec Construction.
Mr. Sjostrom moved to recommend approval of the CWSI Contract for cable installation in the
amount of$776,000.00. Second by Mr. Forman. Carried; 4- 0.
E. CONCRETE REPLACEMENT PO REQUEST $100,000
Mr. Sells recommended the damaged sidewalks on West side of Vanderbilt Drive between
Vanderbilt Beach Road and Bluebill Avenue and parts of Vanderbilt Beach Road be replaced.
Mr. Weber moved to approve the expenditure for Neubert Construction Services, Inc., in the
amount of$100,000.00 for concrete replacement of the sidewalk on the West side of
Vanderbilt Drive from Vanderbilt Beach Drive to 111th Avenue N/Bluebill Avenue. Second by
Mr. Sjostrom. Carried; 4- 0.
F. PARKING LEASE $7,200 PER YEAR
Mr. Sells presented a two year renewal contract for the Parking Lease Agreement between
Vanderbilt Real Estate Holdings, LTD and the Board of County Commissioners noting the
Agreement can be terminated with thirty day notice.
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Mr. Sjostrom moved to recommend approval of the Third Amendment to the Parking License
Agreement between Vanderbilt Real Estate Holdings, LTD and the Board of County
Commissioners of Collier County dated November 1, 2015—October 31, 2017 in the amount
of$7,200 per year. Second by Mr. Forman. Carried; 4— 0.
G. STORAGE LEASE $125 PER MONTH
Mr. Sells reported for informational purposes that a storage facility has been leased at a cost of
$125 per month to store copper ground wire until Mastec has a use for the material.
IX. OLD BUSINESS
Mr. Sells discussed landscaping on Vanderbilt Drive noting:
A. GENERAL RULES FOR MAINTAINING LANDSCAPE ON VANDERBILT DRIVE
• The hedge height will be addressed to conform to the code once the street
construction is minimized.
B. DISCUSSION ON FUTURE LANDSCAPING ON VANDERBILT DRIVE
Mr. Sells recommended the Committee conceptualize the look they would like to achieve for
landscaping on Vanderbilt Drive. Options include:
• Replace existing landscaping with identical plantings
• Modify current landscaping with addition of new plants or;
• Retain a landscape architect to design a landscape scheme for the entire street.
Staff suggested the new landscaping be installed on completion of the two year project and
the Committee can petition the Board of County Commissioners to assume responsibility for
landscaping on Vanderbilt Drive.
X. NEW BUSINESS
Ms. Arnold reported on the status of membership terms as follows:
• Membership terms are four years.
• Mr. Forman's term expires November 13, 2015.
• Mr. Arthur's and Mr. Sjostrom's terms expire November 13, 2016.
• Mr. Weber's term expires November 13, 2017.
• Mr. Forman's and the new member's terms will be effective November 2015 —November
2019.
XI. MEMBER COMMENT
None
XII. PUBLIC COMMENT
None
There being no further business for the good of the County, the meeting was adjourned by
order of the chair at 11:20A.M.
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VANDERBILT BEACH MSTU ADVISORY COMMITTEE
Charles Arthur, Chairman
The minutes approved by the Board/Committee on , 2015,
"as submitted" [ ] OR "as amended" [ ].
NEXT MEETING DATE: NOVEMBER 5, 2015 AT 2:00 P.M.
"CLAUSSEN FAMILY CENTER"AT ST. JOHN'S CHURCH
625 111TH AVENUE,NAPLES,FLORIDA
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VANDERBILT MSTU
FUND 143
November 5,2015
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (1,097,800.00) $ - $ (6,160.17) $ (1,091,639.83)
2 DEL AD VALOREM $ - $ - $ - $ -
3 FIFTH THIRD 0/N INTEREST $ - $ - $ - $ -
4 INVESTMENT INTEREST $ (2,000.00) $ - $ - $ (2,000.00)
5 INTEREST TAX COLLECTOR $ - $ - $ - $ -
6 REVENUE STRUCTURE $ (1,M19,800.00) $ - $ (6,160.17) $ (1,093,639.83)
7 TRANSFERS FROM PROP APP $ - $ - $ - $ -
8 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
9 CARRY FORWARD GEN $ (231,000.00) $ - $ - $ (231,000.00)
10 CARRY FOR OF ENCUMB AMT $ (1,559,778.48) $ - $ - $ (1,559,778.48)
11 NEG 5%EST REV $ 55,000.00 $ - $ - $ 55,000.00
12 TRANSFERS&CONTRIB $ (1,735,778.48) $ - $ - $ (1,735,778.48)
13 TOTAL REVENUE $ (2,835,578.48) $ - $ (6,160.17) $ (2829,418.31)
14 ENG FEES $ 20,000.00 $ - $ - $ 20,000.00
15 SURVEYING FEES RWA,Inc Surveying 4500157238 $ 23,174.00 $ 10,112.50 $ 8,061.50 $ 5,000.00
16 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 8,600.00 $ 8,600.00 $ - $ - -
17 INTERDEPT CHARGES $ - $ - $ - $ - I
18 LANDSCAPE INCIDENTALS $ 50,000.00 $ - $ - $ 50,000.00 I
Florida Land Maintenance 4500162780 $ 38,250.00 $ 750.00 i
Danella Utility Construction Utility Conversion 4500155836 $ 741,418.05 $ 417,906.74
Hole Montes CEI Utility Conversion 4500152314 $ 328,301.61 $ 28,578.80
Mastec North America,Inc. FPL Util.Aerial to Underground 4500163308 $ 574,606.25
Neubert Construction Modify Storm Sewer&Swales 4500159826 $ 19,571.66 $ 13,827.62
Neubert Construction Modify Storm Sewer&Swales 45001163314 $ 100,000.00 $ -
19 OTHER CONTRACTUAL $ 2,551,604.48 $ 1,802,147.57 $ 461,063.16 $ 288,393.75
20 POST FREIGHT Collier County Purchasing Postage Direct Pay $ - $ - $ - $ -
21 ELECTRICITY FPL Electricity 4700002748 $ 200.00 $ 92.05 $ 7.95 $ 100.00
22 WATER AND SEWER Collier County Util. Water&Sewer 4700002747 $ 30,000.00 $ 29,873.04 $ 126.96 $ (0.00)
23 RENT LAND Vanderbilt Real Estate Holding Parking Lease 4700002776 $ 6,900.00 $ 6,000.00 $ 1,175.00 $ (275.00)
24 RENT EQUIPMENT J.M.Todd Copier Lease(shared) 4500163346 $ 300.00 $ 133.06 $ - $ 166.94
25 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 1,800.00 $ 1,800.00 $ - $ -
26 SPRINKLER SYSTEM MAIN Irrigation Parts $ 5,000.00 $ - $ - $ 5,000.00
27 MULCH Mulch $ 4,000.00 $ - $ - $ 4,000.00
28 LICENCES AND PERMITS Collier County Permits Direct Pay $ 2,000.00 $ - $ - $ 2,000.00
29 CLERKS RECORDING FEES Clerk of Courts Recording Fees Direct Pay $ 300.00 $ - $ - $ 300.00
30 LEGAL ADVERTISING Naples Daily News Legal Advertising 4500162787 $ 400.00 $ 300.00 $ - $ 100.00
31 OTHER MISCELLANEOUS Juristaff,Inc Transcriptionist Serv. 4500162796 $ 2,000.00 $ 1,300.00 $ - $ 700.00
32 OFFICE SUPPLIES Staples Advantage Office Supplies 4500162385 $ 300.00 $ 200.00 $ - $ 100.00
33 COPYING CHARGES JM Todd Monthly CPC(shared) 4500163436 $ 300.00 $ 265.84 $ 34.16 $ 0.00
34 FERT HERB CHEM Fertilizer $ 3,600.00 $ - $ - $ 3,600.00
35 OTHER OPER SUPPLIES $ 200.00 $ - $ - $ 200.00
36 OPERATING EXPENSE $ 2,710,678.48 $ 1,860,824.06 $ 470,468.73 $ 379,385.69
37 TRANS TO 111 UNINCOR $ 88,900.00 $ - $ - $ 88,900.00
38 Budget Trans from Appraiser $ 9,200.00 $ - $ 2,267.67 $ 6,932.33
39 Budget Trans from Tax Collector $ 26,800.00 $ - $ 184.81 $ 26,615.19
40 TRANSFERS $ 124,900.00 $ - $ 2,452.48 $ 122,447.52
41 TOTAL BUDGET $ 2,835,578.48 $ 1,860,824.06 $ 472,921.21 $ 501,833.21
2,068,487,415 FY 10 Final Taxable Value
2,005,897,752 FY 11 Final Taxable Value Total Available Balance $ 501,833.21
1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent $ 1,860,824.06
1,904,053,751 FY 13 July 1 Taxable Value
1,945,640,639 FY 14 July 1 Taxable Value
2,044,188,286 FY 15 July 1 Taxable Value I Estimated Cash $ 2,362,657.27
2,195,553,909 FY 16 July 1 Taxable Value
7.4096 Adj.15 to 16
Estimated Cash Less
FY 16 July 1 Taxable Value FY 15 Uncollected Ad Valorem Taxes $ 1,271,017.44
Millage 0.5000 0.5000 Mlllape Cap=.5000
Extension 1,097,777 1,022,093 Actual Cash
Property Tax Limitation Impact
FY 16 Gross Taxable Value 2,195,553,909
Minus:New Const.Annex. 11,153,307
Plus:Amendment#1 TV Component 0
Adj.Taxable Value 2,184,400,602
Prior year FY15 Levy(Proceeds) 1,022,093 1,022,093 DR 422 Levy
Rolled Back Rate Oeee Amend.One) 0.4879
91%of Rolled Back Rate 0.4258