Backup Documents 10/27/2015 Item #16C3 ORIGINAL DOCUMENTS CHECKLIST&ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE 1 i c3
.3/4.. 0
COUNTY ATTORNEY PINK ROUTING SLIP ;,#,
Routed by Procurement Services to the Office Initials Date
Following Addressee(s) (In routing order)
1. Risk Management l4sk
2. County Attorney Office County Attorney Office 6/14i! 9/j
3. BCC Office Board of County 1 `V
Commissioners \r‘\\---/S7' r.k\�.c
4. Minutes and Records **Please e-mail Clerk of Court's Office (--4 19-IIS—electronic copy 1°:q1-4411
5. Return to Procurement Services Procurement Services
Division Contact: Diana De Leon
PRIMARY CONTACT INFORMATION
Name of Primary Diana De Leon for Sw ' son Hall Phone Number 252-8375
Procurement Staff October 30,2015
1/
Contact and Date
Agenda Date Item was October 27,2015 Agenda Item Number 16.C.3
Approved by the BCC
Type of Document Amendment Number of Original 1**
Attached Documents Attached
PO number or account N/A Solicitation/Contract 11-5782 CDM Smith
number if document is Number/Company
to be recorded Name
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A,(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? �.,,.,..7�� "DL- T
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be (-----
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DD
signature and initials are required.
7. In most cases(some contracts are an exception), an electronic copy of the document and DD
this routing slip should be provided to the County Attorney's Office before the item is
input into SIRE.
8. The document was approved by the BCC on the date above and all changes made DD
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
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MEMORANDUM
Date: November 2, 2015
To: Diana De Leon, Contracts Technician
Purchasing & General Services Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Amendment #1 to Contract #11-5782 "Wastewater Basin Analyses
(Basin 1)"
Contractor: CDM Smith, Inc.
Attached is an original of the contract referenced above, (Item #16C3) approved by the
Board of County Commissioners on Tuesday, October 27, 2015.
An original amendment has been held by the Minutes and Records Department as part
of the Board's Official Record.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
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EXHIBIT A-1 Contract Amendment#1 to Contract#11-5782
"Wastewater Basin Analyses (Basin 1)"
This amendment, dated Oc,-(- 2 V , 2015 to the referenced agreement shall be by and
between the parties to the original Agreement, CDM Smith, Inc., (to be referred to as
"Consultant") and Board of County Commissioners for Collier County, Florida, a political
subdivision of the State of Florida (to be referred to as "Owner").
Statement of Understanding
RE: Contract# 11-5782 "Wastewater Basin Analyses (Basin 1)"
In order to continue the services provided for in the original Contract document referenced
above, the Consultant agrees to amend the Contract in accordance with Article II "Additional
Services of Consultant" to include Construction Phase Engineering Services (identified as Task
2.2 Bidding and Phase III Post Design Services of the original solicitation) and for
Supplemental Design Services, per Exhibit Al-A Schedule A "Scope of Services", Exhibit Al-B
Schedule B "Basis of Compensation" and Exhibit Al-C Schedule F "Key Personnel,
Subconsultants and Subcontractors," attached to this Amendment and incorporated herein by
reference.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or
agent, have executed this Amendment on the date(s) indicated below.
Accepted: Oc+a bnr- a1 , 2015
f3wigr E Brock, '".r k OWNER:
BOARD OF COUNTY COMMISSIONERS
A testtah{a ChairmaMputy Clerk OF COLLIER COUNTY, FLORIDA
signature only. ....�.e
B : �iU .
v
Consultant's First Witness: Tim Nance, Chairman
By: /:.-
Limon CONSU ANT: CDM Smith, Inc.
Print Name
a
Co ultant's Second nes By: �.,
itioz_
By: 1,006tAr-t° I f, it
PO /Mitt A-1540114
Print Name andlfitle
PaJikyilv -
Prin -me
Ap'roved as to Form Le lity•
• County ttorney
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EXHIBIT Al-A Amendment#1 to Contract#11-5782
"Wastewater Basin Analyses (Basin 1)"
Schedule A
"SCOPE OF SERVICES"
This Amendment provides for Construction Phase Engieneering Services and Project
Management and Quality Control (as identified in Task 2.2 Bidding and Phase Ill Post Design
Services of the original solicitation) and Supplemental Design Services consisting of the
following:
TASK 1 - CONSTRUCTION PHASE ENGINEERING SERVICES:
The construction phase services for four specific projects are authorized in this contract
amendment as follows:
1. Project 1 — 111th Street Bridge Force Main (identified as subtasks 11.3 in the contract)
2. Project 2 — Creekside Boulevard to Naples Park Force Main Extension Phase 1
(identified as subtasks 11.5 in the contract)
3. Project 3 — Creekside Boulevard to Naples Park Force Main Extension Phase 2
(including 8th Street North and 107th Avenue North Water Main and Gravity Sewer
Replacements) (identified as subtasks 11.5 in the contract)
4. Project 4 — Finger Street Sewer System Replacement (identified as subtasks 11.6 in
the contract)
Subtask 1.1 - Bidding Services
The CONSULTANT will attend one pre-bid meeting per project which will be administered by
the OWNER. CONSULTANT will review and respond to technical questions received from the
potential bidders and will prepare up to one addendum for each project (if necessary).
CONSULTANT will evaluate the bids received and provide a recommendation to the OWNER
on award of each contract.
Subtask 1.2 - Conform Construction Documents
CONSULTANT will conform the Contract Documents incorporating addenda revisions issued
during the bidding process to the drawings and the technical specifications, as appropriate, for
use during the construction phase.
Subtask 1.3 - Pre-Construction and Construction Progress Meetings
CONSULTANT will prepare the agenda, attend and issue meeting notes for one preconstruction
conference and monthly construction progress meetings per project. For the preconstruction
conference, the CONSULTANT Project Manager (PM), engineer(s) of record and key design
staff will attend in person. For progress meetings, the CONSULTANT PM will attend in person,
the engineer(s) of record will participate via conference call, unless a site visit is scheduled for
the same day. For Subtask 11.3 of the original scope of work (111th Street Bridge Force Main),
there will be Risk Mitigation Meetings for the horizontal direction drill that may not coincide with
progress meetings. At least four Risk Mitigation Meetings will be identified in the specifications.
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These additional meetings are included in the project budget for Subtask 11.3 of the original
scope of work (111th Street Bridge Force Main).
Subtask 1.4 -General Administration of Construction Contract
CONSULTANT shall consult with and advise OWNER while acting as OWNER's representative
as provided in the Contract Documents. All of OWNER's instructions to Contractor will be issued
through CONSULTANT, who shall have the authority to act on behalf of the OWNER in dealings
with the Contractor to the extent provided in the Agreement and said Contract Documents
except as otherwise provided in writing.
CONSULTANT shall evaluate and render the initial opinions to the OWNER on the claims from
Contractor relating to the acceptability of the work or the interpretation of the requirements of
the Contract Documents pertaining to the execution and progress of the work.
Subtask 1.6 -Visits to Site and Observation of Construction
The OWNER will contract separately for construction engineering inspection (CEI) services. The
CONSULTANT will periodically review daily construction reports and other documents prepared
by the CEI firm to evaluate the Contractor's adherence to the construction documents.
CONSULTANT will make periodic site visits to observe construction activities at times requested
by the OWNER and/or the CEI. CONSULTANT may require special inspections or tests of the
work, and shall receive and review all certificates of inspections, tests and approvals required by
laws, rules, regulations, ordinances, codes, orders or the Contract Documents.
Subtask 1.6 - Clarifications and Interpretations
CONSULTANT shall issue necessary clarifications and interpretations of the Contract
Documents as appropriate for the orderly completion of the work. Such clarifications and
interpretations will be consistent with the intent of and reasonably inferable from the Contract
Documents.
Subtask 1.7 - Change Orders and Work Change Directives
CONSULTANT shall recommend Change Orders and Work Change Directives to OWNER as
appropriate, and shall prepare Change Orders and Work Change Directives as required. Major
change orders significantly deviating from the Contractor's scope of work may require
authorization of additional services.
Subtask 1.8 - Shop Drawings and Other Submittals
CONSULTANT shall review and approve (or take other appropriate action in respect of) Shop
Drawings, Samples, and Equipment Vendor Operations and Maintenance (O&M) Manuals and
other data, which the Contractor is required to submit for conformance with the information
given in the Contract Documents and compatibility with the design concept of the completed
Project as a functioning whole as indicated in the Contract Documents.
Subtask 1.9 - CONTRACTOR's Construction Schedules Review
CONSULTANT will review the CONTRACTOR'S initial (baseline) construction schedule for
concurrence with the Contract Documents. CONSULTANT will provide the OWNER with a
monthly update on construction progress. In addition, CONSULTANT will make
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recommendations of actions the CONTRACTOR may be required to take to maintain the project
schedule.
Subtask 1.10 -Applications for Payment
CONSULTANT will review monthly pay requests submitted by Contractor for general
compliance with the contract requirements and for consistency with the value of work
performed; where after, Consultant will make recommendation to the OWNER for payment to
the Contractor.
Subtask 1.11 -Contractor's Completion Documents
CONSULTANT shall receive, review and transmit to the OWNER with written comments,
maintenance and operating instructions, equipment vendor operation and maintenance (O&M)
manuals (up to six O&M manuals per project, including one resubmittal of each), schedules,
guarantees, bonds, certificates or other evidence of insurance required by the Contract
Documents, certificates of inspection, tests and approvals, and marked-up record documents
(including Shop Drawings, Samples and other data approved as provided under Subtask 1.8
and marked-up Record Drawings) which are to be assembled by the Contractor in accordance
with the Contract Documents to obtain final payment. CONSULTANT's review of such
documents will only be to determine generally that their content complies with the requirements
of, and in the case of certificates of inspections, tests, and approvals that the results certified
indicate compliance with the Contract Documents.
Subtask 1.12 - Substantial Completion
Following notice from Contractor that Contractor considers the entire work ready for its intended
use, CONSULTANT and OWNER, accompanied by the Contractor and the OWNER's CEI firm,
shall conduct an inspection to determine if the work is Substantially Complete (SC). A list of
deficiencies and omissions will be prepared by the CONSULTANT based on the SC inspection.
If after considering any objections from the OWNER, CONSULTANT considers the work is
Substantially Complete, CONSULTANT shall deliver a Certificate of Substantial Completion to
OWNER and Contractor with the list of any deficiencies and omissions to be corrected prior to
Final Acceptance.
Subtask 1.13 - Final Notice of Acceptability of the Work
CONSULTANT shall conduct up to two a final inspection(s) per project to determine if the
completed work of Contractor is acceptable so that CONSULTANT may recommend, in writing,
final payment to the Contractor. Accompanying the recommendation for final payment,
CONSULTANT shall indicate that the work is acceptable (subject to the provisions of Subtask
1.10) to the CONSULTANT's knowledge, information and belief and based on the extent of the
services performed and furnished by CONSULTANT under this Agreement.
Subtask 1.14 - Record Drawings
CONSULTANT shall review the Contractor's As-Built Drawings for any material deviations to
design intent. The CONSULTANT shall convert the Contractor's marked-up As-Built Drawings
into Record Drawings and deliver five (5) hard copy sets and one (1) CD/DVD with the PDF and
AutoCAD files of the Record Drawings to the OWNER.
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Subtask 1.15 - Permitting Compliance and Certifications
CONSULTANT will assist the Owner in monitoring the Contractor's compliance with the
permitting agencies including FDEP, SFWMD, and Collier County. CONSULTANT will review
information provided by OWNER (see DATA OR COORDINATION ASSISTANCE TO BE
PROVIDED BY THE OWNER) to certify construction to permitting agencies. Certification to
permitting agencies will be qualified as relying on daily oversight by OWNER's CEI and
information provided by OWNER.
TASK 2 - PROJECT MANAGEMENT AND QUALITY CONTROL
Subtask 2.1 - Project Management and Quality Control
Activities performed under this task consist of those general functions required to maintain the
project on schedule, within budget, and that the quality of the work products defined within this
scope is consistent with CONSULTANT's standards and OWNER's requirements. An internal
project quality management and kickoff session will be conducted at the start of the Project.
This action is required by CONSULTANT's quality assurance/quality control (QA/QC)
guidelines. CONSULTANT readily welcomes the participation of the OWNER staff during the
session.
Subtask 2.1 - Preparation of Status Reports
The CONSULTANT PM will prepare monthly written progress reports summarizing activities
completed, work remaining and identifying any problems which have occurred or anticipated
needs. This task also includes monthly project status review management meetings,
preparation of monthly written progress reports and periodic progress internal team meetings.
DATA OR COORDINATION ASSISTANCE TO BE PROVIDED BY THE OWNER
1. OWNER will directly hire a company to provide construction engineering and
inspection (CEI) services. The CEI firm will be responsible for overseeing the
work in the field and reporting deficiencies and deviations from the Contract
Documents to the OWNER. The OWNER will be responsible for all
communication between the CEI firm and the CONSULTANT.
2. Furnish to CONSULTANT, as requested by CONSULTANT for performance
of services as required by the Contract Documents, the following:
a. CEI reports, photos, inspections and information.
b. Data prepared by or services of others, including without limitation explorations
and tests of subsurface conditions at or contiguous to the site, drawings of
physical conditions in or relating to existing surface or subsurface structures at or
contiguous to the site, or hydrographic surveys;
c. The services of an independent testing laboratory to perform all inspections,
tests and approvals of samples, materials and equipment;
d. Appropriate professional interpretation of all of the foregoing;
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e. Environmental assessments, audits, investigations and impact statements,
and other relevant environmental or cultural studies as to the Project, the site and
adjacent areas;
f. Field surveys for design purposes and property, boundary, easement, right-of-
way, topographic and utility surveys or data, including relevant reference points;
g. Property descriptions;
h. Zoning, deed and other land use restrictions;
i. Other special data or consultations not covered in the scope of work.
3. CONSULTANT may rely upon, the accuracy and completeness of all reports, data
and other information furnished pursuant to this paragraph. CONSULTANT may use
such reports, data and information in performing or furnishing services under this Work
Order.
4. Provide, as required by the Contract Documents, engineering surveys and staking to
enable Contractor to proceed with the layout of the work, and other special field surveys.
5. Provide access to and make provisions for CONSULTANT to enter upon public and
private property as required for CONSULTANT to perform services under this Work
Order.
6. Examine all alternate solutions, studies, reports, sketches, drawings, specifications,
proposals and other documents presented by CONSULTANT (including obtaining advice
of an attorney, insurance counselor and other consultants as OWNER deems
appropriate with respect to such examination) and render in writing decisions pertaining
thereto.
7. Provide approvals and permits from all governmental authorities having jurisdiction to
approve the portions of the Project designed or specified by CONSULTANT and such
approvals and consents from others as may be necessary for completion of such
portions of the Project.
DELIVERABLES FOR TASK1
CONSULTANT will provide the following deliverables to the OWNER:
1. Conformed drawings;
2. Approved record drawings;
3. Recommendation/approval of contractor's pay applications;
4. Shop drawing review and approval files;
5. Review of contractor(s) schedules; and
6. Certificates of substantial and final completion.
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The Consultant shall provide additional Supplemental Design Services for Basin 101
"Naples Park 8th Street and 107th Avenue Water Main and Gravity Sewer" consisting of
the following tasks and subtasks:
TASK 1 DESIGN WATER MAIN AND GRAVITY SEWER REPLACEMENTS
Subtask 1.1 - Design Water Main and Gravity Sewer Replacements
The CONSULTANT will prepare the design of the replacement of the water mains and gravity
sewers within the area depicted on Figure 1. The CONSULTANT will incorporate the
replacement of 1,370 LF of water mains and 1,125 LF of gravity sewers into the design
documents for the Creekside Blvd Forcemain Extension project (Task 11.5 under the
Wastewater Basin Program (Basin #1)). The design submittals for the water mains and gravity
sewer mains will be concurrent with the Creekside Blvd. Forcemain Extension — Phase 2
design.
Subtasks 1.2 - Permitting
The CONSULTANT will prepare the permit applications necessary for the construction of the
designed work, meet with regulatory agencies as required to review the permit applications and
provide responses to additional information requested by the regulatory agencies. The permits
which are to be applied for by the CONSULTANT as a representative of the OWNER include:
• Notification/Application For Constructing A Domestic Wastewater
Collection/Transmission System;
• Application for a Specific Permit to Construct Public Water Supply Components;
• Asbestos-Free Certification or Asbestos Sampling Plan for PWSs;
• Collier County Right-of-Way Permit; and
• Any other permits required.
Subtask 1.3 -Opinion of Probable Construction Cost
The CONSULTANT will prepare an opinion of probable construction cost (OPCC) at the 90
percent design and bid document design stages.
TASK 2 - PROJECT MANAGEMENT AND QUALITY CONTROL
Activities performed under this task consist of those general functions required to maintain the
project on schedule, within budget, and that the quality of the work products defined within this
scope is consistent with the CONSULTANT's standards and OWNER's expectations. Specific
activities included are identified below:
Project Quality Control (QC) Technical Review
CONSULTANT maintains a Quality Management System (QMS) program on all of your
projects. Technical Review Committee (TRC) meetings are budgeted for and will be performed
to review various percent complete submittals. OWNER's representatives are invited to attend
and participate at the TRC meetings.
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Project Status Reports
CONSULTANT's project manager will prepare and submit monthly written status reports for an
anticipated project life of five months.
DATA OR COORDINATION ASSISTANCE TO BE PROVIDED BY THE OWNER
1. County preferred pipe material for the water main replacement is PVC.
2. Geotechnical services which will be procured directly by the OWNER based on the
scope of work provided by the CONSULTANT on October 22, 2014.
3. OWNER will pay all permit application fees.
4. OWNER will promptly review and respond to all submittals by the CONSULTANT.
5. OWNER will provide standard contract forms and general conditions (i.e. Division 0).
DELIVERABLES
CONSULTANT will provide the following deliverables to the OWNER:
1. 60% Design Drawings and Specifications;
2. 90% Design Drawings and Specifications;
3. 90% Design Opinion of Probable Construction Cost;
4. Complete contract documents ready for receipt of bids; and
5. Bid Document Opinion of Probable Construction Cost.
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EXHIBIT Al-B Amendment#1 to Contract#11-5782
"Wastewater Basin Analyses (Basin 1)"
"SCHEDULE B - BASIS OF COMPENSATION"
TIME AND MATERIAL
1. MONTHLY STATUS REPORTS:
B.1.1. As a condition precedent to payment, CONSULTANT shall submit to OWNER as
part of its monthly invoice, a progress report reflecting the Project design and construction
status, in terms of the total work effort estimated to be required for the completion of the
Basic Services and any then-authorized Additional Services, as of the last day of the
subject monthly billing cycle. Among other things, the report shall show all Service items
and the percentage complete of each item.
B1.1.1. All monthly status reports and invoices shall be mailed to the attention of
Craig Pajer, Principal Project Manager, Collier County Public Utilities, 3339 East
Tamiami Trail, Suite 303, Naples, FL 34112, (239) 252-2554.
2. COMPENSATION TO CONSULTANT:
B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make
monthly payments to CONSULTANT based upon CONSULTANT'S Direct Labor Costs and
Reimbursable Expenses in accordance with the terms stated below. Provided, however, in
no event shall such compensation exceed the amounts set forth in the table below.
Tasks Description of Services Time & Material — Not
to Exceed Amount
1 Construction Phase Engineering
Services
Subtask Bidding Services $13,044
1.1
Subtask Conform Construction Documents $37,252
1.2
Subtask Pre-Construction and Construction $45,010
1.3 Progress Meetings
Subtask General Administration of Construction $143,950
1.4 Contract
Subtask Visits to Site and Observation of $40,450
1.5 Construction
Subtask Clarifications and Interpretations $25,981
1.6
Subtask Change Orders and Work Change $21,120
1.7 Directives
Subtask Shop Drawings and Other Submittals $95,270
1.8
Subtask Contractor's Construction Schedules $11,550
1.9 Review
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Subtask Applications of Payment $16,830
1.10
Subtask Contractor's Completion Documents $12,960
1.11
Subtask Substantial Completion $9,720
1.12
Subtask Final Notice of Acceptability of the Work $5,176
1.13
Subtask Record of Drawings $75,204
1.14
Subtask Permitting Compliance and Certifications $21,888
1.15
Task 2 I Project Management and Quality Control
Subtask 1 Project Quality Control (QC) Technical $37,520
2.1 Review
Subtask Preparation of Stauts Reports $5,580
2.2
Subtotal for Tasks 1-2, including $618,505
subtasks
Supplemental Design Task 1 & 2
Naples Park 8th Street and 107th Avenue
Water Main and Gravity Sewer
Replacements
Task 1 Supplemental Design
Subtask Design $57,516
1.1
Subtask 1 Permiting $4,780
1.2
Subtask Opinion of Probable Construction Cost $8,462
1.3
Task 2 Project Management and Quality Control $8,050
Subtotal for Tasks 1-2 $78,808
(including subtasks)
GRAND TOTAL FEE FOR $697,313
AMENDMENT #1
B.2.2. Direct Labor Costs mean the actual salaries and wages (basic, premium and
incentive) paid to CONSULTANT'S personnel, with respect to this Project, including
all indirect payroll related costs and fringe benefits, all in accordance with and not in
excess of the rates set forth in the Attachment I to this Schedule B.
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B.2.3. With each monthly Application for Payment, CONSULTANT shall submit detailed
time records, and any other documentation reasonably required by OWNER,
regarding CONSULTANT'S Direct Labor Costs incurred at the time of billing, to be
reviewed and approved by OWNER.
B.2.4. For Additional Services provided pursuant to Article 2 of the Agreement, OWNER
agrees to pay CONSULTANT a negotiated total fee and Reimbursable Expenses
based on the services to be provided. The negotiated fee shall be based upon the
rates specified in Attachment 1 to this Schedule B and all Reimbursable Expenses
shall comply with the provisions of Section 3.5.1 below. There shall be no overtime
pay on Basic Services or Additional Services without OWNER'S prior written
approval.
B.2.5. The compensation provided for under Sections 2.1 of this Schedule B, shall be the
total and complete amount payable to CONSULTANT for the Basic Services to be
performed under the provisions of this Agreement, and shall include the cost of all
materials, equipment, supplies and out-of-pocket expenses incurred in the
performance of all such services.
B.2.1. Notwithstanding anything in this Agreement to the contrary, CONSULTANT
acknowledges and agrees that in the event of a dispute concerning payments for
Services performed under this Agreement, CONSULTANT shall continue to perform
the Services required of it under this Agreement, as directed by OWNER, pending
resolution of the dispute provided that OWNER continues to pay to CONSULTANT
all amounts that OWNER does not dispute are due and payable.
3. SCHEDULE OF PAYMENTS:
B.3.1. CONSULTANT shall submit, with each of the monthly status reports provided for
under Section 1.1 of this Schedule B, an invoice for fees earned in the performance
of Basic Services and Additional Services during the subject billing month.
Notwithstanding anything herein to the contrary, the CONSULTANT shall submit no
more than one invoice per month for all fees and Reimbursable Expenses earned
that month for both Basic Services and Additional Services. Invoices shall be
reasonably substantiated, identify the services rendered and must be submitted in
triplicate in a form and manner required by Owner. Additionally, the number of the
purchase order granting approval for such services shall appear on all invoices.
B.3.1.1 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (1)
months after completion of contract. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of
"laches" as untimely submitted. Time shall be deemed of the essence with respect to
the timely submission of invoices under this agreement.
B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work
done, no signature, etc.) shall be returned to CONSULTANT for correction. Invoices
shall be submitted on CONSULTANT'S letterhead and must include the Purchase
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Order Number and the Project name and shall not be submitted more than one time
monthly.
B.3.3. Notwithstanding anything herein to the contrary, in no event may CONSULTANT'S
monthly billings, on a cumulative basis, exceed the sum determined by multiplying
the applicable not to exceed task limits set forth in the table in Section 2.1 by the
percentage Owner has determined CONSULTANT has completed such task as of
that particular monthly billing.
B.3.4. Payments for Additional Services of CONSULTANT as defined in Article 2
hereinabove and for reimbursable expenses will be made monthly upon presentation
of a detailed invoice with supporting documentation.
B.3.5. Unless specific rates have been established in Attachment 1, attached to this
Schedule B, CONSULTANT agrees that, with respect to any subconsultant or
subcontractor to be utilized by CONSULTANT for Additional Services,
CONSULTANT shall be limited to a maximum markup of 5% on the fees and
expenses associated with such subconsultants and subcontractors.
B.3.5.1. Reimbursable Expenses associated with Additional Services must comply
with section 112.011, Fla. Stat., or as set forth in the Agreement, be
charged without mark-up by the CONSULTANT, and shall consist only of
the following items:
B.3.5.1.1. Cost for reproducing documents that exceed the number of
documents described in this Agreement and postage and handling
of Drawings and Specifications.
B.3.5.1.2. Travel expenses reasonably and necessarily incurred with respect
to Project related trips, to the extent such trips are approved by
OWNER. Such expenses, if approved by OWNER, may include
coach airfare, standard accommodations and meals, all in
accordance with section 112.011, F.S. Further, such expenses, if
approved by OWNER, may include mileage for trips that are
from/to destinations outside of Collier or Lee Counties. Such trips
within Collier and Lee Counties are expressly excluded.
B.3.5.1.3. Permit Fees required by the Project.
8.3.5.1.4. Expense of overtime work requiring higher than regular rates
approved in advance and in writing by OWNER.
8.3.5.1.5. Expense of models for the County's use.
B.3.4.1.1. Other items on request and approved in writing by the OWNER.
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3 ATTACHMENT 1 TO SCHEDULE B 16 C
Title Standard
Hourly
Principal $ 195.00
Senior Project Manager $ 115.00
Project Manager $ 148.00
Senior Engineer $ 155.00
Engineer $ 119.00
Senior Inspector $ 85.00
Inspector $ 15.00
Senior Planner $ 140.00
Planner $ 110.00
Senior Designer $ 115.00
Designer $ 100.00
Environmental Specialist $ 115.00
Senior GIS Specialist $ 145.00
GIS Specialist $ 100.00
Clerical $ 10.00
Surveyor and Mapper $ 130.00
CADD Technician $ 85.00
Survey Crew - 2 man $ 130.00
Survey Crew - 3 man $ 110.00
Survey Crew -4 man $ 180.00
SUBCONSULTANT:
Note: Subconsultant fees are included in the Schedule B, Section B.2.1 for the project.
*Invoices for subconsultant services will be provided on a Time and Materials basis and
shall include a reference to the appropriate task at the time the invoice is submitted, along
with the appropriate associated hourly rate as listed above.
END OF SCHEDULE B.
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EXHIBIT Al-C Amendment#1 to Contract#11-5782
"Wastewater Basin Analyses (Basin 1)"
"SCHEDULE F
KEY PERSONNEL, SUBCONSULTANTS AND SUBCONTRACTORS"
KEY PERSONNEL POSITION
Paul Pinault Principal
Jason Sciandra Sr. Project Manager
Clay Tappan Principal
Brian Williams Sr. Engineer
Marc Stonehouse Sr. Project Manager
Donna Friis Principal
Carl Frizzell Sr. Engineer
Kevin Francoforte Sr. Engineer
Spencer Perry Sr. Engineer
William Whitmore Sr. Engineer
Kristopher Samples Engineer
Isaac Holowell Engineer
Linda Kraczon Clerical
SUBCONSULTANT:
AIM Engineering & Surveying Inc. Survey and Subsurface
Utility Engineering
14 dJ