Backup Documents 10/27/2015 Item #16D6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK'4\ 10/27/15
W(V
4. BCC Office Board of County '" \p,
Commissioners viS/S�j \ckz$\1c
5. Minutes and Records Clerk of Court's Office -Ta
1 1p 'T ��gly.— a,t.,10
1 � Ph
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Tanya Willi s,Assistant Director 593-3511
Contact/ Department Libraries
Agenda Date Item was 10/27/15 Agenda Item Number 16-D-6
Approved by the BCC
Type of Document Resolution—Public Library Uncollectable Number of Original One
Attached c2 tc--p7Iq Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature JAK
2. Does the document need to be sent to another agency for additional signatures? If yes, JAK
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 10/27/15 and all changes made during JAK
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by e
BCC,all changes directed by the BCC have been made,and the document is read for th.
Chairman's signature.
I:Forms/County Forms!BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
iófl
,1
MEMORANDUM
Date: October 29, 2015
To: Tanya Williams,
Collier County Public Library
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Resolution 2015-219/Removing Aged Accounts Receivable
Attached for your records is a copy of the document as referenced above, (Item #16D6)
adopted by the Board of County Commissioners on Tuesday, October 27, 2015.
The original Resolution is being kept in the Minutes & Records
Department as part of the Board's Official Records.
If you have any questions, please contact me at 252-7240.
Thank you.
Attachment
1 6
J 6
RESOLUTION NO. 2015 - 219
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO REMOVE AGED ACCOUNTS
RECEIVABLE FROM ACTIVE ACCOUNTS RECEIVABLE, FINDING
THAT DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE
FUNDS AND THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE
REQUIRE REMOVAL FROM THE FINANCIAL RECORDS OF THE
COLLIER COUNTY PUBLIC LIBRARY.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners
(Board)has established a procedure to remove past due accounts from active accounts receivable
where diligent efforts at collection have proved unsuccessful; and
WHEREAS, the Collier County Public Library has attempted, without success, to
research accounts for FY 2010-2011 to collect on its past due fines for overdue charges not paid
and money owed for items not returned totaling $129,613.23.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA that:
1. The Board finds that the Collier County Public Library has made diligent efforts to
collect the total debt amount by researching the balances and reviewing any applicable records
for further information.
2. Despite diligent efforts, it is not able to collect the debts but is able to determine that
$129,613.23 of the total transactions is not active accounts receivable.
3. The Board finds that the total amount of $129,613.23 may be removed from active
accounts receivable in accordance with generally accepted accounting procedures and pursuant
to law by Resolution.
THIS RESOLUTION ADOPTED after motion, second and majority vote, this2.% day
of C3 <Az,cN' , 2015.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK CLERK OF COLLIER COUNTY, FLORIDA
at„.1„.4_61(v, 9
c_____
B eiti4 rrc�,
llit ih
By:
Attest as i anX epnty Clerk TIM NANCE, CHAIRMAN
signatort
��:1 i
Appro orm and legality: ;�
Agenda
I
I� .�► Date LO ,2.1.:.(c-1 lS
Jeffrey A4 K1 I tzkow
County Alto I!'-y Date t d c
11 Recd
[15-000-00002/1212741/1]
eputy Clerk