Backup Documents 09/22/2015 Item #16D12 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SE 0 12
16
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TG
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Jeff Walker/Greily Gonzalez Risk Management
2.
3. County Attorney Office County Attorney Office �d
C1116-
4.
m64. BCC Office Board of County
Commissioners \M
5. Minutes and Records Clerk of Court's Office lOW5 Cl: tr
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Bryan Fluech/UF IFAS/Public Services
Contact/ Department
Agenda Date Item was 9/22/2015✓ Agenda Item Number 16D12 t/
Approved by the BCC
Type of Document MOU Number of Original
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK Yes
2. Does the document need to be sent to another agency for additional signatures? If yes, Yes/Clerk
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes
signed by the Chairman,with the exception of most letters,must be reviewed and signed C\ ,c lb{�
by the Office of the County Attorney. �A�'�-�
4. All handwritten strike-through and revisions have been initialed by the County Attorney's Yes
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the Yes
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's Yes
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip Yes
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 9/22/15 and all changes made during the Yes N/A is not
meeting have been incorporated in the attached document. The County Attorney's an option for
Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the Yes N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for t an option for
Chairman's signature. / I this line.
[04-COA-01030/1217743/1]I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;
Revised 11/30/12
Ann P. Jennejohn
16012
From: Ann P.Jennejohn
Sent: Monday, October 26, 2015 1:39 PM
To: Fluech, Bryan
Subject: Item #16D12 (9-22-2015 BCC Meeting)
Attachments: Item #16D12.pdf
Hi 13ryan,
This just arrived ivt our office for processivtg avid
I thought I'd better make sure you received a copy.
Item #16012 - September 22nd Board Meeting
Collier County University Extension Division's funding in the amount of$64,880;
acceptance of funds; a Memorandum of Understanding with the Collier County
4-H Association and authorizing the necessary Budget Amendment
Please let me know if you need any further information.
Thank you!
Ann Jennejohn, Deputy Clerk
Clerk of the Circuit Court
Clerk to the Value Adjustment Board
Collier County Board Minutes & Records Dept
1
16012
Memorandum of Understanding
2016 Grant Funds for the 4H Youth Development Program
THIS MEMORANDUM OF UNDERSTANDING (MOU) is made by and between the Collier
County 4H Association. ("ASSOCIATION"), a Florida Not for Profit Organization, and the
Collier County Board of County Commissioners, a political subdivision of the State of Florida,
to support the 4H Youth Development Program of Collier County UFIIFAS Extension.
WHEREAS,the Collier County 4H Association agrees to provide grants funds to support the 4H
Youth Development Program of Collier County UF/IFAS Extension in the amount of$64,880.00
for the calendar year of January 1, 2016 through December 31, 2016 to the extent funds are
available;and
WHEREAS, the Collier County UF/IFAS Extension agrees to provide outreach services and
staff in support of the 4H Youth Development Program;and
WHEREAS, funds will be invoiced.by Collier County and distributed quarterly by the
Association based on 2016 budgeted programs in January, April, July, and October with a
minimum distribution each quarter of$7,045.00.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
PROMISES SET FORTH HEREIN,THE PARTIES AGREE AS FOLLOWS:
1. This MOU shall remain in full force and effect for one year,
2. Either party may terminate this MOU with at least thirty (30) days written notice to the
other party,
3. The Associations'financial obligation is subject to availability of funds and appropriation
by the Association.
4. The funds awarded, $64,880.00, shall be used by the County to assist in salary expenses
of the full and part time outreach coordinators and actual program expenditures.
5. The remaining invoices will include quarterly expenditures and will be reimbursed within
30 days from receipt of the invoice.
6. The County will invoice the Association quarterly. The minimum distribution each
quarter shall be$7,045.00 for salaries. For example,the 1e invoice and distribution will
be for salary expenses, the 2nd quarter check would be for actual 1e quarter program
expenditures and 2"d quarter salary expenses,the 3e1 quarter check would be for actual 2nd
quarter program expenditures and 3t1 quarter salary expenses,and so on. The 41 quarter
actual program expenditures would be invoiced at the end of the calendar year.
7. Program status and expenditures will be reported to the Association at the end of each
quarter along with the request for the next quarter. Adjustments/program re-allocations
will be reviewed and approved/denied at that time.
16012
8. Either party may request changes to this MOU. Any changes,modifications,revisions or
amendments to this MOU which are mutually agreed upon by and between the parties to
this MOU shall be incorporated by written instrument, and effective when executed and
signed by all parties to this MOU.
9. The construction, interpretation and enforcement of this MOU sbA1l be governed by the
laws of the State of Florida.
and
IN WITNESS WHEREOF,the parties have executed this MOU on the 8th day of September,
2015.
COLLIER COUNTY 411 ASSOCIATION
ATTEST:
0..c 74 By: it _SAI& .I.
Witness(1)Name Maryann umm.i . ,Treasurer
°°2t,(J G Date:
Signature
17a96.1
rJouc�N
ss(2)Name
mozinev.
, ( -
COLLIER COUNTY BOARD OF
COiNt7'V r'OMMISSIONERS
Ar1"EST:
4<4,asv
Tim Nance,Chairman
6y C. Date: °\\2"2-\
Dwight E.Bruck, a k
Attest as to C,ikairman's
'signaturcoiy.
Approved as to form and egality:'
. �� id Its 0
'olleen ene
Assistant County Attorney Item# I(c V}?-
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