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Backup Documents 05/27/2014 Item #16A14 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI1 A !•�1, TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. *>k , w, ,U TING_Wr Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office , Initials Date 1. 2. 3. County Attorney Office County Attorney Office SRT 5/27/14 4. BCC Office Board of County L Commissioners vVc7cs) e \ `\t- 5. Minutes and Records Clerk of Court's Office c`k\ 5f((q \ (';1 r� PRIMARY CONTACT INFORMATION 1'��� `t Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff John Miller Traffic Operations Phone Number 252-8260 Contact/ Department Agenda Date Item was 5/27/14 Agenda Item Number 16-A-14 Approved by the BCC Type of Document FY 14/15 FDOT WORK ORDER Number of Original Two Attached Documents Attached PO number or account n/a number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? SRT 2. Does the document need to be sent to another agency for additional signatures? If yes, SRT(see provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. note below) 3. Original document has been signed/initialed for legal sufficiency. (All documents to be SRT signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip SRT should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 5/27/14 and all changes made during the SRT meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by • - BCC,all changes directed by the BCC have been made,and the document is ready l or the rgeAk Chairman's signature. PLEASE CONTACT JOHN MILLER(8260) FOR FDOT CONTACT PER . , • : ADDRESS I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16A14 Martha S. Vergara From: Miller, John Sent: Friday, May 30, 2014 8:07 AM To: Martha S. Vergara Cc: Khawaja, Anthony; Bathon, Dale; Wilson, Pamela Subject: RE: Agenda Items #16A13 & #16A14 from the 5/27/14 BCC Meeting Good Morning Martha, This should be sent to: Cyntrena K. Durant, Utilities Project Manager Florida Department of Transportation 801 N. Broadway Avenue Bartow, Florida 33830 I don't believe these documents need to be sent by FedEx. John W. Miller, Project Manager Signal & Lighting Operations and Maintenance Growth Management Division 2885 South Horseshoe Drive Naples, FL 34104 239-252-8260 johnmiller(i- colliergov.net From: Martha S. Vergara [mailto:Martha.Vergara @collierclerk.com] Sent: Thursday, May 29, 2014 4:16 PM To: MillerJohn Subject: Agenda Items #16A13 & #16A14 from the 5/27/14 BCC Meeting Hi John, Please forward the mailing information and contact person for the aforementioned documents. If they need to be sent via FedEx I will also need the account number to be used with FedEx. Thanks, Martha Vergara, BMR Senior Clerk Minutes and Records Dept. Clerk of the Circuit Court & Value Adjustment Board Office: (239) 252-7240 Fax: (239) 252-8408 E-mail: martha.vergara@collierclerk.com 16A14 Please visit us on the web at www.collierclerk.com This electronic communication is confidential and may contain privileged information intended solely for the named addressee(s). It may not be used or disclosed except for the purpose for which it has been sent. If you are not the intended recipient,you must not copy, distribute or take any action induced by or in reliance on information contained in this message. Unless expressly stated,opinions in this message are those of the individual sender and not of the Office of the Clerk of the Circuit Court of Collier County. If you have received this communication in error, please notify the Clerk's Office by emailing helpdesk @collierclerk.com quoting the sender and delete the message and any attached documents.The Collier County Clerk's Office accepts no liability or responsibility for any onward transmission or use of emails and attachments having left the CollierClerk.com domain. Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. Under Florida Law,e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 2 _ , 16A14 ou_nty of Collier CLERK OF ThE C1 CUi' COURT COLLIER COUNTY COURTHd}JSE Dwight E. Brock 3315 TAMIAMI TRAIIs,EAST ST 102 Clerk of Courts Clerk of Courts P.O. BOX 413044 Accountant Auditor NAPLES, FLORIDA 3491-3044 Custodian of County Funds a May 29, 2014 FL Dept. of Transportation (FDOT) Attn: Cyntrena K. Durant, Utilities Project Manager 801 North Broadway Avenue Bartow, Florida 33830 Re: 2014/2015 FDOT Work Order State Highway Lighting Maintenance and Compensation Contract #AND03; Maintaining Agency: Collier County Financial Project #412574-1-78-01 Effective Date: July 1, 2014 to June 30, 2015 Transmitted herewith are the two (2) originals of the above referenced document for your records per request, as adopted by the Collier County Board of County Commissioners of Collier County, Florida on Tuesday, May 27, 2014, during Regular Session. Please forward/e-mail a copy once the Work Order is fully executed to (martha.vergara @collierclerk.com) for the Boards Official Records. Very truly yours, DWIGHT E. BROCK, CLERK - pciu,„__Att , Martha Vergara, Der y Clc.- Enclosure Phone - (239) 252-2646 Fax - (239) 252-2755 Website - www.collierclerk.com Email - collierclerk @collierclerk.com 16A14 EXHIBIT "A" FY 14/15 FDOT WORK ORDER STATE HIGHWAY LIGHTING MAINTENANCE, AND COMPENSATION AGREEMENT Contract Number ANDO3 Maintaining Agency: Collier County Financial Project No.: 412574-1-78-01 Effective Date: July 1,2014 to June 30,2015 1.0 PURPOSE This exhibit defines the method and limits of compensation to be made to the Maintaining Agency for the services described in the original agreement executed on 9/30/03. 2.0 COMPENSATION The Department will compensate each Maintaining Agency for maintenance of lights being maintained on state highways for FY 14/15 is 90%of the total number of lights at$251.32 per light. The current inventory of lights to be maintained by your agency for FY 14/15 is one-thousand-two-seventy-one(1,271) at a cost of$251.32 per light, which brings the amount of compensation to$287,484.95. 3.0 PAYMENT PROCESSING The Maintaining Agency shall invoice the Department yearly for services rendered in a format acceptable to the Department. For Satisfactory completion of all services as detailed in the original agreement for this FY 14/15,the Department will pay the Maintaining Agency a Total Lump Sum of $287,484.95. By: By: i,_ ,� - Sharon L. Harris County TO ' H ‘ k ING, CIIAIRMAN FDOT District Maintenance Administrator COLLIER COUNTY BO •D OF COUNTY COMMISSIONERS Date: Date: 5/2 7/14 ... r ATTEST- . • ..r.ved as to f ind legality DWIGHT E. B .•CK, CLERK �f 4-€--► BY Scott R. Teach, Deputy County Attorney Attest as to Chaim): I dJ signatureonly. 16A14 FROM THE DESK OF: r DUA,A4ut Whiet, go.„,,,knakie FLORIDA DEPARTMENT OF TRANSPORTATION UTILITIES DEPARTMENT (MS 1-11) POST OFFICE BOX 1249 BARTOW, FL 33831 PHONE#: (941) 519-2531 S.C. 557-2531 FAX#: (941) 534-7039 2aA QaIq /if mil.• � � � i i/ � • ( )REVIEW ( ) • •L:l ( )REPLY ( ) APPROVE ( ) PER YOUR REQUEST (\()FOR YOUR INFORMATION ( ) RETURN by • FM#: a 9`1 1 I- 1 - 6,2- DI PROJECT:Ar�/_/ S.R.: DESCRIPTION: ' / / / (&LL,A ,s6-41-(4_ �e. 6e/L OVA CAYIU .I �./. l Dh / Ad" ■ s i / 4 a, t tti �!i/ i ✓ /��[a.��t...L� / I i diet /1 I I I iff/ 41". i (A)' 1-216t a / AginiMigtosii , VY. I 4,61 he. / . / .. 1 cMnJ L 0 Yl 1 J. �.�L a 1 1 fi lY1R - .1..1�. 4t. .